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Home My WebLink AboutAgenda CC 07.22.2020 SpecialN otice of M eeting of the Governing B ody of the C ity of Georgetown, Texas J uly 22 , 20 20 The Georgetown City Council will meet on J uly 22, 2020 at 2:00 P M at Teleconference The City of Georgetown is committed to compliance with the Americans with Disabilities Act (AD A). If you require assistance in participating at a public meeting due to a disability, as defined under the AD A, reasonable assistance, adaptations, or accommodations will be provided upon request. P lease contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King J r. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. 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You wil l be aske d to e nte r your name and e mail addr e ss – this i s so we c an i de nti fy you whe n you are c all ed upon. A t the bottom of the webpage of the Zoom M e e ti ng, ther e is an opti on to R aise your Page 1 of 124 H and. To spe ak on an ite m, si mply c li ck on that Raise Your H and option once the i te m you wi sh to speak on has ope ne d. Whe n you ar e c alled upon by the M ayor, your devic e wi ll be r e mote ly un-mute d by the A dministrator and you may speak for thre e minutes. P le ase state your name c le ar l y upon be i ng all owe d to spe ak. Whe n your time is over, your de vice will be muted again. As anothe r option, we ar e ope ni ng a c i ty confe re nc e r oom to allow public to “watch” the vir tual me e ti ng on a bigge r sc re en, and to “r aise your hand” to spe ak fr om that publ ic de vic e . This Vie wi ng R oom is locate d at C ity H all , 808 M ar tin L uthe r K ing J r. Str ee t, C ommunity Room. S ocial D istanc ing will be strictly e nforc ed. F ac e masks ar e r equire d and will be provided onsite . Use of pr ofanity, thr eate ning language, slande rous r emarks or thr eats of harm are not allowed and will re sult in you be ing imme diately re moved from the me eting. If you have questions or ne ed assistanc e, ple ase contact the City Se cr etar y’s offic e at c s@ge orge town.org or at 512-930-3651. Re gular Se ssion (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order -- A Special Meeting of the City Council B Workshop overview, discussion and feedback regarding the FY2021 City of Georgetown Budget and Tax Rate, continued from J uly 21, 2020 -- David Morgan, City Manager Adjournme nt Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notice of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily ac cessible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained so pos ted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 124 City of Georgetown, Texas City Council Special Meeting July 22, 2020 S UBJEC T: Call to Order -- A Special Meeting of the City Council I T EM S UMMARY: F I NANC I AL I MPAC T: N/A S UBMI T T ED BY: Robyn Densmore, City Secretary Page 3 of 124 City of Georgetown, Texas City Council Special Meeting July 22, 2020 S UBJEC T: Workshop overview, discussion and feedback regarding the FY2021 City of Georgetown Budget and Tax Rate, continued from J uly 21, 2020 -- David Morgan, City Manager I T EM S UMMARY: An ove rvie w of staff's draft operating and capital budget will be provided including discussion of the tax rate, proposed funding requests, and compensation and benefits for employees. Discussion with and feedback from Council following the presentation. T he budget workbook can be accessed online here - https://georgetown.org/files/2020/07/F Y2021-Budget-Workshop-P art-1.pdf https://georgetown.org/files/2020/07/F Y2021-Budget-Workshop-P art-2.pdf F I NANC I AL I MPAC T: A financial overview will be included as part of the discussion. S UBMI T T ED BY: David Morgan, City Manager AT TAC HMENT S : Description Budget Works hop P res entation F Y2021 Page 4 of 124 FY2021 Annual Budget FY2021 Budget Workshops Page 5 of 124 FY2021 Annual Budget Purpose –Provide City Management Feedback on Budget Status •Discuss budget pressures and focus areas •Provide detail on current budget planning •Council feedback prior to submission of the city manager proposed budget •Provide next steps in budget development and review process Page 6 of 124 FY2021 Annual Budget BUDGET CONTEXT AND ENGAGEMENT Page 7 of 124 FY2021 Annual Budget Context of 2020 and 2021 •COVID-19 Pandemic •Closures with impacts to revenues •City facility and service changes •Employee and public safety measures •Greater uncertainty in the near future •Development Growth Continues •Residential and commercial growth not slowing down •Continuing multi-year projects/initiatives •Fire station 6&7 •Workday Implementation •Comprehensive Plan implementation Page 8 of 124 FY2021 Annual Budget Budget Engagement –Online Survey •660 Responses •Almost 12k video views •1,500 comments on 6 open-ended questions •Wide response rate from each city council district •Spread of 17.5% in District 5 to 6.3% in District 1 Page 9 of 124 FY2021 Annual Budget Budget Engagement –Feedback •No change to property tax rate and user fees •34.3% of respondents would support an increase in user fees •70% of respondents rate the value of city services for the City taxes paid as Good or Excellent •Rating for how the City is addressing the impacts of growth •7.8% Excellent •34.4% Good •29.6% Fair •23.9% Poor Page 10 of 124 FY2021 Annual Budget Budget Engagement –Feedback •Funding changes to manage traffic •54.7% increase •34.4% no change •Funding changes to support infrastructure/roads •54.6% increase •35.1% no change •Funding change to support safety in our city •42.5% no change •40.3% increase •Other city services that should be prioritized •Maintain/increase services in the library Page 11 of 124 FY2021 Annual Budget Key Themes for FY21 •Conservative revenue projections with COVID uncertainty •Flat sales tax •Lower development, court, and recreation revenue •Property tax rate same or lower •Maintain overall service levels and staffing plan •Reduced parks & recreation programming due to reduced revenue and COVID social distancing measures •Other base budget cuts made •Employee market compensation only (no merit increases) Page 12 of 124 FY2021 Annual Budget Key Themes for FY21 •Continue plan to open Fire Station 6&7 successfully •Hire 6 firefighters for float positions •Address limited areas in stress •Customer Care/Utility Control Center/Fiber Mgt •Carry forward key capital improvement projects •Traffic/Public Safety •Continue improvements in public/employee engagement •Citizen Survey •Civic Leadership Program •Employee Survey Page 13 of 124 FY2021 Annual Budget BUDGET FOCUS AND FUNDING Page 14 of 124 FY2021 Annual Budget Preliminary Budget •City Manager Proposed Budget will be presented August 11 •This version is a work in progress and intended to review with council for alignment •Allows council to provide feedback to shape city manager’s proposed budget •Workbook format provides detail for transparency •Funds and line item detail for current and proposed budgets •Historical balances provided Page 15 of 124 FY2021 Annual Budget Budget Revenue Assumptions •Tax rate –planning for rate of $0.42 (same as FY20) •Stay under voter approval rate (3.5% increase allowed) •Shape debt/infrastructure plan to stay within current tax rate •Final tax roll delivered on July 25 •COVID impacts •Flat sales tax revenue •Continued electric revenue impacts (lower load demand) •Reimbursement for FY20 COVID expenses Page 16 of 124 FY2021 Annual Budget Budget Cost Assumptions •Base budgets •Existing staff, supplies, maintenance and costs •May include increases related to growth •Utilities, maintenance, cost increases •Continue to provide overall existing levels of service •Reduced travel, training, and supplies •Continue a limited number of frozen positions (6 positions in the General Fund and Joint Services Fund) •Service enhancements •New staffing, program funding to address growth or specific issues Page 17 of 124 FY2021 Annual Budget Assumptions: Continue Market & Step Pay Adjustments •Market adjustments implemented for police and fire sworn, along with step increases •Police Market -$99,000 •88 employees; 60% implementation; .3% to 1.5% average increase •Fire Market -$264,000 •138 employees; 60% implementation; 1.7% to 2.5% average increase •Police Steps -$118,000 •88 employees; 2-4% average annual step •Fire Steps -$176,000 •138 employees; 2-4% average annual step •Non-Public Safety -$246,000 across all funds •48% of employees; 40% of job titles; average of 2% increasePage 18 of 124 FY2021 Annual Budget Public Safety Investments •Public Safety Staffing •6 firefighter float positions; meet minimum staffing levels and control overtime costs •Opening Fire Stations 6 & 7 •Operational costs •Staffing costs continue to be partially funded through SAFER grant, but grant revenue is reduced Page 19 of 124 FY2021 Annual BudgetMaintain Service Levels –Increase staffing in high growth areas •General Fund •Fire –6 firefighters •Animal Shelter –PT Veterinarian (net $0 cost to General Fund) •Joint Services •Customer Care –Customer Service Representative •Engineering –Project Manager •Information Technology •Fiber Supervisor and Fiber Technician •System Analyst •Electric •Utility Analyst •Control Center Operator •Water •Utility Analyst 14.5 New Positions Page 20 of 124 FY2021 Annual Budget Workbook Detail/Analysis Page 21 of 124 FY2021 Annual Budget Workbook •Table of contents •Set up by Fund –Governmental reporting structure •Revenues and highlights in summary •Summary fund schedule •High level grouping •Detailed line items for revenue and expense •Detail of new requests and current status •Reference Page 22 of 124 FY2021 Annual Budget Budget Workbook Review •We will walk through the variances between FY20 and FY21 •Increases due to growth/demands •New requests currently included •Variances due to reorganization or other reasons •Adjustments for new Workday system •Currently in three systems –historical, current workday and spreadsheets for FY21 Budget •Budget program/Adaptive Workday to begin August 1 •FY22 Budget will be prepared in new system Page 23 of 124 FY2021 Annual Budget Government Budget/Accounting Refresher •Funds are the City’s reporting structure •Each fund is self-balancing and represents a related set of accounts, and include assets, liabilities, revenue and expenses •Fiscal and budgetary policy outlines specific requirements for most major funds Page 24 of 124 FY2021 Annual Budget Governmental Budget/Accounting Refresher •General Fund -Primary operating fund of the city, traditional resources associated with city government •public safety, street maintenance •parks, library, administration •Funded through sales taxes, fees, property taxes (operating portion) and return on investment from utility funds •General Debt Service –Funds debt payments for general debt through the debt service or “interest and sinking” portion of property taxes Page 25 of 124 FY2021 Annual Budget Governmental Budget/Accounting Refresher •Enterprise Funds –Electric, Water/Wastewater, Stormwater, Airport •Operate more like traditional businesses •Rates/Fees are set to recover costs •Internal Service Funds –Joint Services, Fleet, Facilities, Information Technology, Self Insurance •Provide internal support-these overhead costs are allocated out to other funds through formulas based upon demand •Special Revenue Funds –Required legally, by council order or for better accounting management •Convention & visitors bureau; street maintenance sales tax; grants, etc. Page 26 of 124 FY2021 Annual Budget General Fund Page 27 of 124 FY2021 Annual Budget FY2020 Projections (p.1) •Revenues •Total revenues projected to end overall slightly lower than budget •Lower parks, sanitation and EMS revenue •Parks revenue 48% lower ($1.4 million) due to closures and cancellations) •Utility Return on Investment and Franchises at budget •Strong development revenue •Sales Tax projected to end at budget •Property tax projected to end at budget •Expenses •Budget contingency planning reduced expenditures •Continue to hold on vacant positions to preserve cash Page 28 of 124 FY2021 Annual Budget General Fund: Fund Schedule (p. 5) FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 10,946,800 14,263,750 14,263,750 15,566,646 - 15,566,646 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 13,499,527 13,234,623 15,566,646 14,739,724 126,984 14,866,708 CAFR Adjustment (200,081) - - - - - Contingency 10,750,000 11,414,340 11,414,340 12,500,000 126,752 12,626,752 Benefit Payout Reserve 340,000 340,000 340,000 340,000 - 340,000 Economic Stability Reserve - 1,759,446 1,759,446 1,759,446 - 1,759,446 Available Fund Balance 2,209,446 (279,163) 2,052,860 140,278 232 140,510 Page 29 of 124 FY2021 Annual Budget General Fund: Revenues (p. 5) Page 30 of 124 FY2021 Annual Budget General Fund -FY2021 Revenues (p.2) •Revenue Assumptions •Sales tax 0% increase over budget; $17,859,375 million •New development like Wolf Crossing, Holt Cat and Academy Sports & Outdoors offsets other areas impacted by pandemic business closures •7.7% increase over FY19 ending balances Page 31 of 124 FY2021 Annual Budget General Fund -FY2021 Revenues (p.2) •Property Tax -$15,600,000 •Approximately $700,000 in new revenue •3.5% increase allowed in voter approved rate •SB 2 allows cities to go up to 8% before requiring voter approval due to emergency declaration being declared •Staff recommendation to stay within 3.5% •No higher than $.42 (existing FY20 rate) per $100 value anticipated •Final property tax roll anticipated on July 25th Page 32 of 124 FY2021 Annual Budget General Fund -FY2021 Revenues (p.2) •Property Tax -$15,600,000 •$461M in new property values Page 33 of 124 FY2021 Annual Budget General Fund -FY2021 – Revenues (p.2) •Sanitation •Current residential rate -$19.55 •New proposed residential rate -$20.92 •Anticipate proposing a rate adjustment of $1.37 •1.26% in TDS Contract = $0.25 •Transfer station costs (debt service) = $1.00 •Fee for Household Hazardous Waste = $0.12 •Overall 7% increase •Commensurate increase for commercial customers Page 34 of 124 FY2021 Annual Budget TDS Current Contract •Initial contract awarded in 2012 •Contract Extended in 2017 •Contract term concludes October 31, 2022 Year Rate Increase Request Amount Approved Residential Rate –IN Wholesale 2017 New Contract N/A $15.87 2018 Can’t ask first year N/A $15.87 2019 Requested 4%4%$16.50 2020 Requested 1.26% 1.26%$16.71 Page 35 of 124 FY2021 Annual Budget Refuse Rate Index (RRI) ** Index numbers viewed at: https://data.bls.gov/cgi-bin/srgate RRI Name Series Number Producer Price Index (PPI #2 Diesel): Quantifies price fluctuations for goods and services in this case –diesel fuel WPU05730302 Core Consumer Price Index (CPI) The average change overtime in the prices paid by urban consumers for various products in the market. CUUROOOOSAOLIE Producer Price Index (PPI Equipment) Quantifies price fluctuations for goods and services in this case –Vehicle & Equipment Replacement WPU141301 Employment Cost Index (ECI) Labor Cost CIU201S0000005201 PPI Industrial Truck Maintenance Quantifies price fluctuations for goods and services in this case –truck and vehicle maintenance PCU333924333924 Page 36 of 124 FY2021 Annual Budget Formula = (2020-2019)/2019*Weighted % PPI Diesel: (243.0-273.2)/273.2*.06 = -0.66 Refuse Rate Index (RRI) Calculation Index 2019 2020 % Change Weight Total Producer Price Index (PPI #2 Diesel): 273.2 243.0 -0.11 6.00%-0.66% Core Consumer Price Index 261.114 267.268 0.024 17.00%0.40% Producer Price Index (PPI Equipment) 254.70 257.9 0.013 10%0.13% Employment Cost Index (ECI) 135.5 139.5 0.03 38%1.12% PPI Industrial Truck Maintenance 256.5 258.9 0.01 29%0.27% Total 1.26% Page 37 of 124 FY2021 Annual Budget Impact to Rates Service Current Rate TDS Contract $ inc % inc Residential IN $19.55 $19.80 0.25 1.26% Residential OUT $27.45 $27.80 0.35 1.26% Comm Cart $29.33 $29.70 0.37 1.26% 4 YD @ 1/wk $83.88 $84.95 1.07 1.26% 6 YD @ 1/wk $128.18 $129.80 1.62 1.26% 8 YD@ 1/wk $149.24 151.15 1.91 1.26% Page 38 of 124 FY2021 Annual Budget Transfer Station Purpose •Materials must be direct-hauled in the collection vehicle or long-hauled using transfer trailers •Factors that affect financial feasibility include: •Collection cost •Disposal cost •Distance/travel time to landfill •Fuel costs •Annual tonnage hauled •Payload of transfer trailers vs. collection vehicles Current landfill is approximately 90 miles round-trip Page 39 of 124 FY2021 Annual Budget TCEQ Required Improvements •The City committed to the Texas Commission on Environmental Quality (TCEQ) to make certain improvements at the transfer station •Improvements include covering areas where waste is exposed and better storm water management •The existing facility was originally opened in 1984 and improvements made in 2006-2009 •Prior to investing in improvements to the existing facility, City Council provided guidance to compare that option to building a new facility at the same location Page 40 of 124 FY2021 Annual Budget Council Direction on April 24, 2018 New Facility Improvements: 1.Better separation of customer drop off and collection vehicles 2.Increase operational efficiency 3.Reduce wait time to unload vehicle 4.Less downtime to process multiple streams 5.Provide for 3 waste streams (trash, recycle, and compost) 6.Require new TCEQ permit Page 41 of 124 FY2021 Annual BudgetCouncil Direction on January 28, 2020 Design Element Estimated Cost Estimated Cost w/ 20% Contingency Transfer Station Building $ 3,400,000 $ 4,080,000 Scale House $ 100,000 $ 120,000 Covered Drop-Off Area $ 350,000 $ 420,000 Scales $ 270,000 $ 324,000 Site Work $ 2,760,000 $ 3,312,000 Road Alignment $ 500,000 $ 600,000 Water Line $ 300,000 $ 360,000 Compost Area Regrade $ 300,000 $ 360,000 Truck Wash $ 40,000 $ 48,000 TOTAL $ 8,020,000 $ 9,624,000Page 42 of 124 FY2021 Annual Budget Transfer Station Construction Budget and Rates •Transfer Station construction costs are up to 10 million dollars •Debt is sold and repaid over a 20-year period •Payments are approximately $700,000 per year •A new transfer station is expected to increase capacity and efficiency to last to 2050 or longer Page 43 of 124 FY2021 Annual Budget Commercial & Residential Rates CUSTOMER SANITATION PERMIT CHARGE COST PER MONTH PER CUBIC YARD ANNUAL REVENUE MONTHLY REVENUE External Commercial Roll -Off/Sanitation Permit Average 150 permits $100 per permit $180,000 $15,00 COG Internal Commercial 503,061 (dumpsters & carts) $0.50 Landfill $0.30 Recycling $220,546 $18,379 COG Residential 26,801 accounts $1.00 Per account $321,612 $26,801 Totals $722,158 $60,180 Page 44 of 124 FY2021 Annual Budget Internal Commercial Detail CUSTOMER (LANDFILL) SIZE IN CUBIC YARD 1X PER WEEK MONTHLY COST MONTHLY REVENUE ANNUAL REVENUE Individual $129.80 to $147.80 8 $17.34 $17.34 $208.02 Total = 74 2,565 $1,282 $15,393 Individual $129.80 to $147.80 6 $13.00 $13.00 $156.00 Total = 83 2,158 $1,079 $12,948.00 Cart $29.33 to $30.80 0.5 $1.09 $1.09 $13.08 Total = 355 770 $385 $4,622.10 Total All Business $220,545Page 45 of 124 FY2021 Annual Budget Impact to Rates Service Current Rate TDS/COG Contract Transfer Station Debt New Rate Transfer Station Residential IN $19.55 $19.80 $1.00 $20.80 Residential OUT $27.46 $27.80 $1.00 $28.80 Comm Cart $29.33 $29.70 $1.09 $30.79 4 YD @ 1/wk $106.08 $107.41 $5.20 $112.61 6 YD @ 1/wk $128.18 $129.80 $7.80 $137.60 8 YD@ 1/wk $149.24 $151.12 $10.40 $161.52 Page 46 of 124 FY2021 Annual Budget Household Hazardous Waste (HHW) Program •2019: City’s contractor provided notice that it would no longer provide service •2019: City contracts with City of Round Rock to provide 50 vouchers per month (600/year) at a cost of $40 per voucher ($24,000/yr) •Waiting list is over 200 residents as of July 2020 •2020: Seeking proposals for HHW program from multiple companies for FY21 program Page 47 of 124 FY2021 Annual Budget HHW -New Proposed Program •A monthly Hazardous Waste Collection day for the residents within the city limits of Georgetown. •Residents informed of program through City marketing •No limit on number of residents who can participate •Saturdays from 8AM-2PM •Monthly rate Impact: $0.12 •Costs: •Program: $66,000/year (low bid to date) •Disposal of Material: $40,000/year (estimate) Page 48 of 124 FY2021 Annual Budget Impact to Rates Service Current Rate TDS/COG Contract Transfer Station Debt New Rate Transfer Station New Rate HHW $0.12 Residential IN $19.55 $19.80 $1.00 $20.80 $20.92 Residential OUT $27.46 $27.80 $1.00 $28.80 $28.92 Comm Cart $29.33 $29.70 $1.09 $30.79 $30.91 4 YD @ 1/wk $106.08 $107.41 $5.20 $112.61 $112.73 6 YD @ 1/wk $128.18 $129.80 $7.80 $137.60 $137.72 8 YD@ 1/wk $149.24 $151.12 $10.40 $161.52 $161.64 Page 49 of 124 FY2021 Annual Budget Peer Comparison $16.66 $18.69 $18.94 $19.55 $19.80 $20.23 $20.80 $20.82 $20.97 $26.09 $42.90 96 gal cart, Standard Residential Service * Based on 2020 residential 95-gallon carts Page 50 of 124 FY2021 Annual Budget General Fund -FY2021 – Revenues (p.7) •Parks and Recreation –Revenue is reduced 29% over FY19 actuals due to expected continued impacts of COVID •Areas Impacted •Recreation Center •Recreation Programming •Tennis Center •Aquatics •Assumed program cuts, reduced hours at pools and other cost savings to partially offset the reduced revenue Page 51 of 124 FY2021 Annual Budget General Fund -FY2021 Expenses •Summary on page 3 •Full list of department requests starting on page 32 •Base budget cuts on starting on page 154 Page 52 of 124 FY2021 Annual Budget General Fund –FY21 Expenses •Base budget cuts –Over $800k •Reduced travel, training, supplies •6 Frozen Positions •Parks Maintenance Worker •Challenge Course Coordinator •2 part time recreation assistants •Court supervisor •Admin. Secretary (Administrative Services) •Management Analyst (Public Works) •Service level impacts: •Reduced pool operation at River Ridge Pool and reduced hours at other pools •Reduced recreation programming Page 53 of 124 FY2021 Annual Budget General Fund -FY2021 Expenses (p.3) •Public Safety •Fire •6 new firefighter float positions - $431,411 •Station equipment -$78,400 •Supplies for new stations -$19,000 •Police •DroneSense software $7,140 Page 54 of 124 FY2021 Annual Budget General Fund -FY2021 Expenses •Administrative and Council •Redistricting -$40,000 •Mobility Bond planning -$8,000 •Citizen and Employee surveys -$31,000 •City council goal setting work session - $9,500 Page 55 of 124 FY2021 Annual Budget General Fund -FY2021 Expenses •Community Services•Training -$6K•Code enforcement officer development/steps -$8K•Part Time Veterinarian -$50K•Adds .5 FTE•$35K existing contract services funding available in budget•$15K donation from Friends of the Animal Shelter •Communications•New Van maintenance (capital funded through PEG special revenue fund) Page 56 of 124 FY2021 Annual Budget General Fund: Expenses p. 5 Expenses FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget CC0001 Non-Departmental 361,000 524,860 524,860 1,087,000 (287,000) 800,000 CC0107 Planning 1,369,134 1,937,189 1,656,891 1,754,866 (150,000) 1,604,866 CC0202 Parks Administration 600,757 624,953 619,947 651,010 - 651,010 CC0210 Library 2,688,859 2,788,513 2,702,504 2,847,245 - 2,847,245 CC0211 Parks 2,605,753 2,781,344 2,640,419 2,690,310 - 2,690,310 CC0212 Recreation 2,639,488 2,798,284 2,686,073 2,858,535 - 2,858,535 CC0213 Tennis Center 411,338 464,354 351,183 432,157 - 432,157 CC0214 Recreation Programs 1,246,310 1,370,707 1,098,537 1,337,608 - 1,337,608 CC0215 Garey Park 760,203 976,612 914,087 1,002,995 - 1,002,995 CC0218 Arts and Culture 39,077 36,729 53,694 57,857 - 57,857 CC0316 Municipal Court 634,728 664,063 605,084 576,874 - 576,874 CC0402 Fire Support Services/Administration 2,892,457 3,160,344 3,347,476 4,233,347 - 4,233,347 CC0422 Fire Emergency Services 12,859,583 14,312,200 14,327,630 15,079,036 481,811 15,560,847 CC0448 EMS 2,376,695 2,864,866 2,521,241 2,448,532 - 2,448,532 CC0533 Environmental Services 7,740,074 8,532,355 8,480,012 9,431,924 - 9,431,924 CC0536 Inspection Services 1,237,826 1,347,040 1,282,436 1,372,623 - 1,372,623 CC0602 Administrative Services 1,605,930 1,933,851 1,675,228 1,764,961 83,000 1,847,961 CC0605 Community Services - 265,738 253,593 295,999 6,000 301,999 CC0634 City Council Services 168,069 177,608 169,049 176,234 9,500 185,734 CC0635 City Secretary Services 801,804 819,283 761,473 960,243 30,000 990,243 CC0638 General Government Contracts 4,365,305 3,443,750 4,339,251 4,511,522 - 4,511,522 CC0655 Communications/Public Engagement 399,754 684,453 608,209 788,945 5,250 794,195 CC0702 Police Administration 2,391,132 2,632,662 2,659,080 2,538,022 - 2,538,022 CC0742 Police Operations 12,397,439 13,821,765 13,297,025 14,039,285 7,140 14,046,425 CC0744 Animal Services 871,897 989,507 967,657 1,091,101 - 1,091,101 CC0802 Public Works 1,085,767 1,469,053 1,235,203 1,348,232 - 1,348,232 CC0846 Streets 3,942,701 5,261,012 4,071,354 2,935,730 - 2,935,730 CC0745 Code Compliance 387,844 524,382 439,142 555,485 - 555,485 Grand Total 68,880,925 77,207,474 74,288,336 78,867,677 185,701 79,053,378 Page 57 of 124 FY2021 Annual Budget General Fund Questions and Feedback Page 58 of 124 FY2021 Annual Budget CAPITAL IMPROVEMENT Page 59 of 124 FY2021 Annual Budget Facilities –FY21 CIP (p. 125) •Public safety training and operations –tactical and firearms training center -$4,500,000 •Recreation Center HVAC -$800,000 •Rec Center/Teen Center Renovation - $200,000 Page 60 of 124 FY2021 Annual Budget Facilities –Self Supporting •Transfer station -$11M •$1 million issued in FY19 for design •Repurpose approximately $5 million from FY19 issue for the downtown parking garage •Issue difference in FY21 -$5 million •Debt service on entire project paid through increase in sanitation rates Page 61 of 124 FY2021 Annual Budget Equipment –Tax Supported •Public Safety Vehicles –$940,000 Police –$2,290,000 Fire •Equipment –$363,278 radio replacement (final year) –$225,000 –Cardiac monitors –$580,000 –SCBA replacement Page 62 of 124 FY2021 Annual Budget Parks Capital Improvements •Parks CIP –Rollforward of FY20 projects not funded during stagnant debt market –$1,795,000 •Neighborhood Park Development -$250K (Heritage Gardens) •Parks Master Plan -$200K •Regional Trail through Wolf Crossing property $1,275,000 •Tennis Center pool demo -$70,000 •New Parks projects for FY21 -$150,000 •Continuation of ADA Transition Plan ($150,000) – upgrades to trails and facilities for accessibility Page 63 of 124 FY2021 Annual Budget Transportation Capital Improvements •DB Wood -$4,000,000 –$14.4M in future years •Sidewalks -$1,000,000 •Intersection Improvements -$1,800,000 Page 64 of 124 FY2021 Annual Budget Airport –Capital Improvements •Airport CIP -$750,000 •Airport Maintenance/Equipment Storage Facility ($750,000) •Airport –Grant Funded projects for FY21 •Design/Build oil water separator $40,000 •ACTC Communications equipment $55,000 •Reseal TWY A&F and repaint markings $70,000 •Engineering studies $75,000 Page 65 of 124 FY2021 Annual Budget Stormwater Capital Improvements •Stormwater CIP p. 128 •Stormwater CIP -$1.M •Curb and Gutter ($500,000) •Drainage Improvements/Flood Mitigation Projects ($300,000) •Stormwater Inventory ($200,000) Page 66 of 124 FY2021 Annual Budget Electric Capital Improvements (p. 131) •Electric CIP -$5,648,625 •Continue system upgrades •$2.5 million related to new development •Various Feeder and transformer improvements •Purchase of equipment •Reel turret trailer -$104K •Underground pulling trailer -$194K Page 67 of 124 FY2021 Annual Budget Water CIP -$28,650,000 (p. 129) •Projects rolled from FY20 -$5,550,000 •Southwest Bypass water line -$1,800,000 •Southside Plant -$2,250,000 •Hoover design -$750,000 •Tank rehab -$750,000 •New projects -$23,100,000 Page 68 of 124 FY2021 Annual Budget Water –new CIP -$23.1 million •Round Rock: $9,200,000 •Connection and storage •Hoover: $6,100,000 •Pump station, line and elevated tank •Water Oak: $3,500,000 •South Plant: $1,250,000 •Misc line and tank: $750,000 •Aviation Drive:$2,300,000 •Fire flow Page 69 of 124 FY2021 Annual Budget Wastewater CIP -$2,650,000 •Edwards Aquifer Recharge Zone (EARZ) •TCEQ mandate •$1,500,000 •Lift Station Repair/Upgrades (as needed) •Approximately 40 stations system-wide •$550,000 •Cimarron Hills Treatment Plant Expansion •Contractual Commitment Funded by Oaks at San Gabriel •Construction FY23/24 •$600,000 Design –FY21 •Developer reimbursed Page 70 of 124 FY2021 Annual Budget Summary –CIP –Five Year outlook Page 71 of 124 FY2021 Annual Budget CIP Questions and Feedback Page 72 of 124 FY2021 Annual Budget ELECTRIC AND WATER FUNDS Page 73 of 124 FY2021 Annual Budget Electric Fund FY20 Projections (p. 35) •Operating revenues totals $90.3 million •Electric charges are projected to be $2.2 million down from the budget of $85.5 million. This decline is the direct result of lower load demand due to COVID •Developer contributions are projected to total $2 million, which is $1.4 million more than budget •Operating expenses total $83.4 million •Electric resource expenses are projected to end on budget with the positive impact of renewable energy credit sales •Overall expenses are projected to end $1 million less than budget due to operational savings seen throughout the year Page 74 of 124 FY2021 Annual Budget Electric Fund FY20 Projections •Non operating revenues are projected to total $15.2 million, which is $10.2 million above budget. This is due to an anticipated sale of transformers to LCRA and the second year of the sale of the fiber system to the IT Fund. •Sale of transformers -$9.6 million •Fiber system sale installment -$651k •Non Operating expenses are projected on budget at $9.5 million for capital improvements and debt service. •Projected ending fund balance of $19.7 with $14.2 million in non-operating reserves and $1.3 million in reserved bond proceeds after contingency is met. Page 75 of 124 FY2021 Annual Budget Electric Fund FY21 –Revenues p.35 •Operating revenues totals $91.3 million which represents 1% growth due to residential and commercial growth and reimbursement from the S. Georgetown TIRZ for electric infrastructure expenses. •Operating expenses total $86.9 million which is a 4.2% growth over FY20 projections. •Operational savings continue from FY20 projections •Electric resource management is conservatively budgeted at $62.3 million Page 76 of 124 FY2021 Annual Budget Electric Fund FY21 –Revenues p.35 •Non operating revenues total $5.6 million of bond proceeds for capital improvements •Non Operating expenses total $9.5 million for capital improvements and debt service •The ending fund balance is budgeted at $21.0 million with non-operating revenues at $16.2 million above contingency reserves Page 77 of 124 FY2021 Annual Budget Electric Fund FY21 (p.36) •Proposed enhancements include: •Control Center –logic controllers -$12,000 •Administration –Utilities Analyst -$113,687 •Metering –AMI modems-$12,000; handheld computers $39,748; Meters (funded by Water) $100,000 •T&D –Turret Trailer $104,543; underground pulling trailer $192,832 (funded through short term debt) •Operations –Dispatcher training -$30,000, locator equipment $10,000, System Operator $81,864 Page 78 of 124 FY2021 Annual Budget Electric Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 2,103,921 6,614,742 6,614,742 19,698,736 - 19,698,736 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 6,333,412 9,299,132 19,698,736 20,962,888 (694,695) 20,268,193 CAFR Adjustment 168,154 - - - - - Contingency 4,082,999 4,142,159 4,190,234 4,018,754 - 4,018,754 Non-operating Reserve 2,250,413 4,555,000 14,208,502 16,249,439 - 16,249,439 Reserved Bond Proceeds - - 1,300,000 - - - Available Fund Balance 168,154 601,973 0 694,695 (694,695) 0 Page 79 of 124 FY2021 Annual Budget Electric Fund: Revenues & Expenses Page 80 of 124 FY2021 Annual Budget Water Fund –FY20 Projections (p. 49) •Operating revenues totals $52 million which is an increase of 6.25% primarily due to development fee growth of $2 million •Operating expenses total $42.7 million which is 1.5% lower than budget due to operational savings •Non operating revenues are projected at $35.7 million of bond proceeds for capital improvements and $26.4 million of impact fees Page 81 of 124 FY2021 Annual Budget Water Fund –FY20 Projections (p. 49) •Non operating expenses total $105.6 million for capital improvements and for debt service which matches the fast growth of the water utility •Projected ending fund balance of $31.6 million by end of FY2020 with $10 million in non operating contingency and available fund balance of $11.8 million after meeting contingency requirements Page 82 of 124 FY2021 Annual Budget Water Fund –FY21 Revenues (p. 49) •Operating revenues totals $52.6 million which is an increase of 1.1% over FY20 projections. The increase reflects moderate customer growth •Operating expenses total $45.6 million which represents a 7.1% growth over FY20 projections. This increase is primarily due to increases in whole sale water purchases, increases in utility costs, and metering allocations. •Non operating revenues include $35.2 million of bond proceeds for capital improvements and $18.9 million of impact fees. •Non Operating expenses total $39.1 million for capital improvements and for debt service. •The ending fund balance is $34.8 million with a $10 million non operating reserve and available fund balance of $15.6 million after meeting contingency requirements Page 83 of 124 FY2021 Annual Budget Water Fund –FY21 Revenues (p. 49)•Proposed enhancements total $375K •FTE –business analyst -$80K •Leak detection technology -$50K •Wastewater plant upgrades –245K •Water Rate Study currently underway •Last rate update in 2018 indicated need for future rate increases due to treatment infrastructure •Updated growth patterns and usage •Results to Water Advisory Board and Council in next two months •Estimated implementation –January 2021 Page 84 of 124 FY2021 Annual Budget Water Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 89,128,534 92,139,373 92,139,373 31,637,205 - 31,637,205 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 82,511,169 26,087,321 31,637,205 34,760,964 (337,604) 34,423,360 CAFR Adjustment - - - - - - Contingency 6,000,000 9,480,045 9,840,045 9,127,742 - 9,127,742 Non-operating Contingency 7,498,183 10,000,000 10,000,000 10,000,000 - 10,000,000 Available Fund Balance 69,012,986 6,607,276 11,797,160 15,633,222 (337,604) 15,295,618 Page 85 of 124 FY2021 Annual Budget Water Fund: Revenues & Expenses Page 86 of 124 FY2021 Annual Budget Utility Questions and Feedback Page 87 of 124 FY2021 Annual Budget AIRPORT AND STORMWATER FUNDSPage 88 of 124 FY2021 Annual Budget Airport Fund (p. 59) •Operating revenues totals $3.4 million. •Operating expenses total $3.5 million. •Non operating revenues total $700,000 of bond proceeds for an airport storage facility •Previously planned in FY20 •Non Operating expenses total $1.1 for capital improvements and debt service •Also includes $240,000 of CARES act grant funded projects •Projected ending fund balance of $930K by end of FY2021 Page 89 of 124 FY2021 Annual Budget Airport Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 1,298,256 1,259,036 1,259,036 1,219,047 - 1,219,047 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 1,451,989 1,272,191 1,219,047 1,168,532 (240,000) 928,532 CAFR Adjustment (192,952) - - - - - Contingency 264,442 256,021 256,021 332,917 - 332,917 Debt Service Reserve - 143,431 143,431 141,478 - 141,478 Available Fund Balance 994,595 872,739 819,595 694,137 (240,000) 454,137 Page 90 of 124 FY2021 Annual Budget Airport Fund: Revenues & Expenses Page 91 of 124 FY2021 Annual Budget Stormwater Fund (p. 66) •Operating revenues totals $3.8 million •Operating expenses total $2.9 million •Non operating revenues total $500,000 of bond proceeds for drainage improvements •Non Operating expenses total $1.5 million for capital improvements and debt service •Proposed enhancements include a vehicle for site inspections ($35,400) and a rate study ($30,000) •Projected ending fund balance of $1.6 million by end of FY2021 Page 92 of 124 FY2021 Annual Budget Stormwater Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 1,877,923 2,672,731 2,672,731 1,617,677 - 1,617,677 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 2,954,861 1,347,158 1,617,677 1,664,818 (70,400) 1,594,418 CAFR Adjustment (294,485) - - - - - Contingency 250,000 545,203 545,203 389,470 - 389,470 Reserved for Debt Service - 436,765 436,765 480,662 - 480,662 Available Fund Balance 2,410,376 365,190 635,709 794,686 (70,400) 724,286 Page 93 of 124 FY2021 Annual Budget Stormwater Fund: Revenues & Expenses Page 94 of 124 FY2021 Annual Budget Other Enterprise Questions and Feedback Page 95 of 124 FY2021 Annual Budget SPECIAL REVENUE FUNDS Page 96 of 124 FY2021 Annual Budget Tourism/CVB Fund (p. 77) •Revenues total $1.05 million •Hotel tax projected at FY20 levels •Expenses total $1.5 million •Red Poppy for April 2021 •Continued promotion of Georgetown as a destination •No proposed enhancements •Projected ending fund balance of $865K by end of FY2021 Page 97 of 124 FY2021 Annual Budget Tourism Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 1,301,054 1,551,889 1,551,889 1,268,484 - 1,268,484 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 1,540,151 1,580,018 1,268,484 864,918 - 864,918 CAFR Adjustment 11,738 - - - - - Contingency 271,189 273,376 273,376 305,771 - 305,771 Reserved for Capital 1,061,680 1,203,635 - - - - Available Fund Balance 219,020 103,007 995,108 559,147 - 559,147 Page 98 of 124 FY2021 Annual Budget Tourism Fund: Revenues & Expenses Revenues FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget HOT Tax 1,393,228 1,300,000 900,000 900,000 900,000 Misc Revenue 106,730 117,783 78,675 95,000 95,000 Sponsorship 49,000 45,000 46,500 50,000 50,000 Interest Income 23,784 18,000 15,000 5,000 5,000 Grand Total 1,572,742 1,480,783 1,040,175 1,050,000 1,050,000 Expenses FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Personnel 356,522 388,953 354,071 402,920 - 402,920 Operations 955,340 1,035,067 940,875 1,022,012 - 1,022,012 Transfer Out 21,783 28,634 28,634 28,634 28,634 Grand Total 1,333,645 1,452,654 1,323,580 1,453,566 - 1,453,566 Page 99 of 124 FY2021 Annual Budget Council Discretionary Fund (p. 81) •No significant changes –Council directed the excess General fund revenue from FY2019 to go towards the General Fund economic stability reserve at beginning of COVID19 pandemic •$1.759M available in General Fund ESR •Council can direct using those funds towards projects or transferred to this fund •FY21 revenues total $500 for interest income •There are no budgeted expenses in FY2021 •Projected ending fund balance of $111K by end of FY2021 Page 100 of 124 FY2021 Annual Budget Street Maintenance Fund (p. 82) •Revenues total $3.9 million •Sales tax revenue flat for FY21 •Expenses total $4.4 million •Cutler process; high performance pavement seal •Detailed street listing on June 23 workshop •Projected ending fund balance of $1.9 million by end of FY2021 Page 101 of 124 FY2021 Annual Budget GTEC Fund (p. 86) •Revenues total $18.6 million •$7.9 million in sales tax (flat from FY20) •$10.6 in bond proceeds to fund new street projects for economic expansion •Expenses total $16.8 million •$10.6 million in new projects -$2M for Costco area; $600,000 for Confido; $8 million for Aviation Drive •$3.8 million in debt service (includes transfer to General Debt Service •Projected ending fund balance of $15.3 million by end of FY2021 •Fully funded contingency and debt service reserve Page 102 of 124 FY2021 Annual Budget GTEC: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 18,539,789 21,649,668 21,649,668 13,508,169 - 13,508,169 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 20,686,127 11,528,794 13,508,169 15,302,040 - 15,302,040 CAFR Adjustment (135,527) - - - - - Contingency 1,468,750 1,984,375 1,984,375 1,984,375 - 1,984,375 Debt Service Reserve - 3,225,642 3,602,792 3,494,232 - 3,494,232 Available Fund Balance 19,081,850 6,318,777 7,921,002 9,823,433 - 9,823,433 Page 103 of 124 FY2021 Annual Budget GTEC: Revenues & Expenses Revenue FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Bond Proceeds - 4,700,000 4,700,000 10,600,000 - 10,600,000 Interest 480,236 230,000 225,000 60,000 60,000 Sales Tax 7,369,645 7,937,500 7,937,500 7,937,500 7,937,500 Grand Total 7,849,881 12,867,500 12,862,500 18,597,500 - 18,597,500 Expense FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Allocation 390,897 409,423 409,423 402,162 - 402,162 Capital 1,985,185 13,509,855 15,259,855 10,600,000 - 10,600,000 Debt Service 836,900 932,350 932,350 1,053,050 - 1,053,050 Operations 122 800 800 800 - 800 Other - 5,734,375 2,000,000 1,984,375 - 1,984,375 Transfers Out 2,490,440 2,401,571 2,401,571 2,763,242 - 2,763,242 Grand Total 5,703,543 22,988,374 21,003,999 16,803,629 - 16,803,629 Page 104 of 124 FY2021 Annual Budget GEDCO Fund (p. 84) •Revenues total $2 million •Forecasting flat sales tax from FY20 to FY21 •Expenses total $9.9 million •$3.3 million for previously approved projects •$2 million for Aviation Drive (Utility improvements) •$3.9 for future economic development projects •Projected ending fund balance of $698K by end of FY2021 •Meets contingency and debt service policy Page 105 of 124 FY2021 Annual Budget GEDCO: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 6,972,636 8,138,781 8,138,781 8,836,402 - 8,836,402 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 8,305,735 699,616 8,836,402 878,862 (180,000) 698,862 CAFR Adjustment (175,439) - - - - - Contingency 460,603 489,298 489,298 496,093 - 496,093 Debt Service Reserve - 210,318 200,169 202,769 - 202,769 Reserved for Capital - - - - - - Available Fund Balance 7,669,693 - 8,146,935 180,000 (180,000) - Page 106 of 124 FY2021 Annual Budget GEDCO: Revenues & Expenses Revenue FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Interest 178,542 76,000 85,020 19,000 19,000 Other - - - - - Sales Tax 1,842,411 1,984,375 1,984,375 1,984,375 1,984,375 Grand Total 2,020,953 2,060,375 2,069,395 2,003,375 2,003,375 Expense FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Allocation 238,622 244,771 244,771 283,783 - 283,783 Debt Service 103,725 104,211 104,211 90,572 - 90,572 ED Projects 30,151 8,803,855 700,000 9,256,391 - 9,256,391 Operations 110,167 139,034 115,123 130,000 180,000 310,000 Transfers Out 205,189 207,669 207,669 200,169 - 200,169 Grand Total 687,854 9,499,540 1,371,774 9,960,915 180,000 10,140,915 Page 107 of 124 FY2021 Annual Budget Questions Page 108 of 124 FY2021 Annual Budget Internal service funds INTERNAL SERVICE FUNDSPage 109 of 124 FY2021 Annual Budget Joint Services Fund (p. 108) •Revenues total $18.03 million. •Expenses total $17.6M million. •Proposed enhancements total $491,638 which include:•An infrastructure project manager in Engineering•A Customer Service Rep in Customer Care•Overhead cost allocation study •On-going risk based audit/internal audit•Workday training and programming•Itineris/UMAX contingency•Warehouse upgrades •Projected ending fund balance of $2 million by end of FY2021 Page 110 of 124 FY2021 Annual Budget Joint Services Fund: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 1,369,078 1,415,206 1,415,206 2,032,470 - 2,032,470 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 1,274,767 1,070,215 2,032,470 2,950,093 (526,671) 2,423,421 CAFR Adjustment (19,207) - - - - - Contingency 1,227,018 1,070,215 1,070,215 1,567,776 - 2,467,634 Reserved for Capital - - - - - - Available Fund Balance 28,542 0 962,255 1,382,317 (526,671) - Page 111 of 124 FY2021 Annual Budget Joint Services: Revenues & Expenses Revenues FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Administrative Charges 17,731,222 17,691,145 17,640,111 17,963,395 17,963,395 Fees 28,890 20,000 23,620 23,600 150,000 173,600 Misc Revenue 144,878 108,000 96,075 89,250 89,250 Transfers In - 313,405 331,751 - - Penalties 13,920 - - - - Grand Total 17,918,910 18,132,550 18,091,557 18,076,245 150,000 18,226,245 Expenses FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget CC0001 Non-Departmental 1,407,595 741,194 1,089,171 565,999 35,000 600,999 CC0302 Finance Administration 957,379 1,050,021 963,711 1,044,276 196,000 1,240,276 CC0315 Accounting 1,041,479 1,128,153 1,124,962 1,231,454 - 1,231,454 CC0317 Purchasing 763,425 923,989 888,375 930,637 18,800 949,437 CC0321 Customer Care 4,665,988 5,115,458 5,020,817 5,682,957 109,854 5,792,811 CC0502 GUS Administration 1,419,084 - - - - CC0503 Organizational and Operational Excell 132,497 329,898 299,152 317,386 - 317,386 CC0526 Systems Engineering 2,257,510 2,565,963 2,306,340 2,393,151 314,018 2,707,169 CC0534 Conservation 645,400 894,920 731,365 799,133 - 799,133 CC0547 Business System Services 1,102,642 1,198,892 1,043,437 - - - CC0637 Economic Development 580,303 687,049 605,918 460,761 - 460,761 CC0639 Human Resources 983,783 1,447,934 1,320,069 1,476,671 3,000 1,479,671 CC0640 Citywide Human Resources 988,765 1,331,061 1,087,621 1,219,444 - 1,219,444 CC0654 Legal 1,067,373 1,063,008 993,354 1,036,752 - 1,036,752 Grand Total 18,013,221 18,477,541 17,474,293 17,158,622 676,671 17,835,293 Page 112 of 124 FY2021 Annual Budget Fleet Services Fund (p. 94) •Revenues totals $7.2 million. •Revenues are based on replacement schedules for City vehicles. •Expenses total $7.2 million. •Enhancements include the purchase of vehicles for new staff positions and the replacement of the courtesy van •Projected ending fund balance of $2.9 million by end of FY2021. Page 113 of 124 FY2021 Annual Budget Facilities Services Fund (p. 89) •Revenues totals $3.7 million. •7.4% increase due to new fire stations and city center •Expenses total $4.1 •Includes $30,210 replacement of awnings at Animal Shelter •Projected ending fund balance of $1.8 million by end of FY2021 •Meets contingency reserves •Building capital asset replacement reserve Page 114 of 124 FY2021 Annual Budget Information Technology Fund (p. 100) •Revenues totals $9.6 million •25% increase due to reorganization of business systems cost center (previously in Joint Services Fund) and allocated costs of maintenance for city’s fiber network (previously in Electric Fund) •Expenses total $9.7 million Page 115 of 124 FY2021 Annual Budget Information Technology Fund (p. 100) •Proposed enhancements –3 FTEs related to reorganization •2 positions for fiber (1 position retained in electric for engineering support –so 1 net new position) •1 system analyst for Geodigital, automated meter reading and meter data management –current position serving in two roles in electric –position was retained in electric engineering) •Data center software $100,000; integration software $6,000 •Projected ending fund balance of $2.4 million by end of FY2021 •Evaluating transfer of more fiber assets –3-4 year plan to transfer all assets from Electric FundPage 116 of 124 FY2021 Annual Budget IT: Fund Schedule FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Beginning Fund Balance 2,732,490 2,452,003 2,452,003 1,790,215 - 1,790,215 FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Ending Fund Balance 2,492,208 2,167,532 1,790,215 1,996,144 (389,506) 1,606,638 CAFR Adjustment (40,205) - - - - - Contingency 543,744 651,790 651,790 1,050,449 - 1,050,449 Reserved for Capital 882,727 1,031,764 380,764 945,695 - 556,189 Available Fund Balance 1,025,532 483,978 757,661 (0) (389,506) (0) Page 117 of 124 FY2021 Annual Budget IT: Revenues & Expenses Revenues FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget Administrative Charges 6,845,996 7,643,873 7,643,873 9,614,591 9,614,591 Interest Income 51,582 30,000 30,000 8,000 8,000 Transfers In 115,000 53,860 53,860 - 6,000 6,000 Grand Total 7,012,578 7,727,733 7,727,733 9,622,591 6,000 9,628,591 Expenses FY2019 Actuals FY2020 Budget FY2020 Projected FY2021 Base Budget FY2021 Changes FY2021 Budget CC0001 Non-Departmental 376,500 586,329 589,329 - - - CC0652 Infrastructure 6,876,360 7,425,875 7,079,192 2,219,982 9,000 2,228,982 CC0662 Applications - 70,000 1,246,591 91,967 1,338,557 CC0672 Fiber - 651,000 110,870 185,540 296,410 CC0682 IT Administration - 5,408,342 109,000 5,517,342 CC0692 IT Public Safety - 430,878 - 430,878 Grand Total 7,252,860 8,012,204 8,389,521 9,416,662 395,506 9,812,169 Page 118 of 124 FY2021 Annual Budget Self Insurance Fund (p. 123) •Revenues totals $9.1 million. •.76% decrease increase from FY20 projections •Expenses total $9.5 million –projected conservatively •9.5% increase overall •10.4% projected increase in medical claims •16% increase in stop loss •Projected ending fund balance of $3,979,850 million by end of FY2021 •Both reserves funded in total Page 119 of 124 FY2021 Annual Budget Questions Page 120 of 124 FY2021 Annual Budget Next steps NEXT STEPS Page 121 of 124 FY2021 Annual Budget FY2021 Proposed Budget Calendar •August 11 –City Manager’s proposed budget •Aug 11: Regular Meeting; set max tax rate, & set dates for Public Hearings •Sep 9: Regular Meeting: public hearings, 1st reading of the budget, 1st reading of the tax rate •Sep. 22: Regular Meeting: 2nd reading of the budget, 2nd reading of the tax rate Page 122 of 124 FY2021 Annual Budget Public Outreach •Current •Draft workbook and presentation posted at finance.georgetown.org •Future -proposed Budget (8/11) posted •City website and eBook at Library; Facebook •Budget Video –summary of proposed budget •Press release on proposed budget •Public Hearings on Budget and Tax Rate 9/9 •Adopted Budget in Brief published on website •Adopted Budget (full book) published on website/library •Budget Video on Adopted Budget on website/social media Page 123 of 124 FY2021 Annual Budget Questions? 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