HomeMy WebLinkAboutAgenda CC 06.28.2011 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 28, 2011
The Georgetown City Council will meet on JUNE 28, 2011 at 3:00 P.M. at the Council Chambers at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
Policy Development/Review Workshop -
A Update on the Interlocal Agreement with Williamson County for the expansion of Williams Drive and
related costs -- Laurie Brewer, Finance Director and Micki Rundell, Chief Financial Officer
B 2011 City of Georgetown Property Count and Valuation Statistics -- Micki Rundell, Chief Financial
Officer
C Workshop discussion to preview the City’s 2011/2012 Budget -- Micki Rundell, Chief Financial
Officer and Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
D Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but not
limited to this week's agenda item
E Sec 551.072: Deliberations about Real Property
- Project Grape -- Mark Thomas, Economic Development Director
F Sec. 551.086: Competitive Matters
- Discussion related to LCRA wholesale pricing and contract cost of service implications to GUS as it
relates to services under the 2016 contract -- Jim Briggs, Assistant City Manager
G Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body
has received from a business prospect that the City Council seeks to have locate, stay or expand in or near
the territory of the City and with which the City Council is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City
Council seeks to have locate, stay or expand in or near the territory of the City and with which the City
Council is conducting economic development negotiations.
- Project GT
- Project Grape
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Update on the Interlocal Agreement with Williamson County for the expansion of Williams Drive and
related costs -- Laurie Brewer, Finance Director and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
The City signed an agreement in January 2009 with Williamson County to widen and expand a portion of
Williams Drive. The County agreed to coordinate the project. The City’s portion was the costs from
D.B.Wood Road to Jim Hogg Road, which comprised approximately sixty-five (65%) percent of the project.
The City and County jointly applied for federal funding, through TxDot, to assist with the project and
expected to receive $8,828,900 in funding towards the construction costs of this project. During project
administration, it was discovered that TxDot had disallowed the costs of utility relocations, which reduced
the total expected amount of federal funds towards this project. There have also been change orders and other
variations from original cost estimates.
The Georgetown Transportation Enhancement Corporation also contributed $1.2 million of funds for Right
of Way purchase for this project. This contribution was made to TxDot.
COMMENTS:
An update was provided to the General Government and Finance subcommittee on May 3, 2011, where this
project was discussed in detail.
FINANCIAL IMPACT:
The agreement provided for the City’s payment of $1.5 million in 2009, $1.5 million in 2010 and the final
installment of an estimated $2.1 million in 2011. It was noted that the last installment may be more or less
than $2.1 million depending upon actual costs of the project, but the total was expected to be around $5.1
million.
The disallowance of utility relocations for reimbursement, as well as other increases in costs have caused the
estimates for the City’s portion of the project to be around $6.3 million. We expect that there will be a refund
of a portion of the GTEC right of way purchase that could possibly fund part of the final payment, however
TxDot does not process refunds until the project is closed.
The County does not expect to have final numbers until change order documents and other invoices are
processed. The County expects the close out of the project to take up to one year.
SUBMITTED BY:
Micki Rundell, Chief Financial Officer
ATTACHMENTS:
Cost Spreadsheet
Interlocal Agreement
Presentation
Cover Memo
Item # A
Co
m
m
i
t
m
e
n
t
s
/
C
o
n
t
r
a
c
t
A
m
t
A
c
t
u
a
l
E
x
p
e
n
s
e
s
Re
m
a
i
n
i
n
g
B
a
l
a
n
c
e
to
P
a
y
Wi
l
c
o
P
a
y
m
e
n
t
R
e
c
e
i
v
e
d
Re
m
a
i
n
B
a
l
W
i
l
c
o
t
o
Re
c
e
i
v
e
Pr
o
g
r
a
m
M
a
n
a
g
e
m
e
n
t
Pr
i
m
e
S
t
r
a
t
e
g
i
e
s
(
1
)
$
2
0
0
,
0
0
0
.
0
0
$
2
0
0
,
0
0
0
.
0
0
$
-
PB
S
&
J
$
8
9
0
,
4
1
7
.
0
3
$
8
2
1
,
6
7
5
.
6
5
$
6
8
,
7
4
1
.
3
8
Ro
w
/
E
a
s
e
m
e
n
t
s
Sh
e
e
t
s
&
C
r
o
s
s
f
i
e
l
d
(
6
)
13
3
,
0
1
6
.
8
8
$
$
1
3
3
,
0
1
6
.
8
8
$
-
Ri
g
h
t
o
f
W
a
y
93
,
8
2
6
.
1
6
$
$
9
3
,
8
2
6
.
1
6
$
-
En
g
i
n
e
e
r
i
n
g
KB
R
$
3
9
9
,
6
9
9
.
1
8
$
3
9
9
,
6
9
9
.
1
8
$
-
C
h
i
s
h
o
l
m
T
r
i
a
l
S
U
D
-
H
a
l
f
f
$
2
5
1
,
6
4
1
.
6
9
$
2
4
1
,
6
4
1
.
6
9
$
1
0
,
0
0
0
.
0
0
C
h
i
s
h
o
l
m
T
r
i
a
l
S
U
D
-
D
i
r
e
c
t
E
n
g
i
n
e
e
r
i
n
g
C
o
s
t
s
$
1
0
0
,
0
0
0
.
0
0
$
-
$
1
0
0
,
0
0
0
.
0
0
U
t
i
l
i
t
y
R
e
l
o
c
a
t
i
o
n
C
o
s
t
s
A
t
m
o
s
E
n
e
r
g
y
$
1
,
0
0
5
,
6
1
6
.
7
0
$
1
,
0
0
5
,
6
1
6
.
7
0
$
-
V
e
r
i
z
o
n
$
1
,
1
2
7
,
0
7
2
.
0
1
$
7
7
6
,
0
5
1
.
3
2
$
3
5
1
,
0
2
0
.
6
9
V
e
r
i
z
o
n
H
u
t
R
e
l
o
c
a
t
i
o
n
$
6
4
7
,
5
2
3
.
6
0
$
6
4
7
,
5
2
3
.
6
0
$
-
P
E
C
$
5
7
1
,
0
8
0
.
8
5
$
5
7
1
,
0
8
0
.
8
5
$
-
C
o
b
b
,
F
e
n
d
l
e
y
&
A
s
s
o
c
i
a
t
e
s
(
U
t
i
l
i
t
y
C
o
o
r
d
i
n
a
t
o
r
)
$
3
3
1
,
5
0
7
.
5
0
$
3
3
1
,
3
9
3
.
9
7
$
1
1
3
.
5
3
Su
b
t
o
t
a
l
O
t
h
e
r
C
o
s
t
s
$
5
,
7
5
1
,
4
0
1
.
6
0
*
$
5
,
2
2
1
,
5
2
6
.
0
0
$
5
2
9
,
8
7
5
.
6
0
Co
n
s
t
r
u
c
t
i
o
n
J
C
E
v
a
n
s
C
o
n
s
t
r
u
c
t
i
o
n
(
2
)
$
1
3
,
3
6
7
,
5
7
4
.
6
5
$
1
2
,
8
6
6
,
5
7
9
.
7
5
50
0
,
9
9
4
.
9
0
$
Le
s
s
C
a
m
p
o
P
a
y
m
e
n
t
s
(
3
)
7,
6
3
9
,
2
0
2
.
0
3
$
5,
9
8
5
,
5
8
3
.
2
4
$
1
,
6
5
3
,
6
1
8
.
7
9
$
C
o
n
s
t
r
u
c
t
i
o
n
S
u
b
t
o
t
a
l
$
5
,
7
2
8
,
3
7
2
.
6
2
U
t
i
l
i
t
i
e
s
(
C
a
m
p
o
U
n
a
l
l
o
w
a
b
l
e
)
$
3
,
9
2
3
,
9
8
6
.
9
8
$
3
,
9
2
3
,
9
8
6
.
9
8
-
$
L
e
s
s
C
h
i
s
h
o
l
m
T
r
a
i
l
S
U
D
B
e
t
t
e
r
m
e
n
t
a
n
d
U
p
g
r
a
d
e
$
1
,
8
8
1
,
4
4
4
.
9
4
$
-
$
1
,
5
4
1
,
5
6
9
.
3
4
$
3
3
9
,
8
7
5
.
6
0
L
e
s
s
U
t
i
l
i
t
y
L
e
s
s
P
e
n
n
y
L
a
n
e
97
,
5
1
8
.
1
0
$
F
i
n
a
l
U
t
i
l
i
t
y
B
a
l
a
n
c
e
1,
9
4
5
,
0
2
3
.
9
4
$
C
o
n
s
t
r
u
c
t
i
o
n
B
a
l
a
n
c
e
C
o
s
t
S
h
a
r
e
1,
9
0
1
,
9
0
3
.
7
5
$
L
e
s
s
C
i
t
y
U
p
g
r
a
d
e
(
4
)
13
1
,
4
2
7
.
0
1
$
S
u
b
t
o
t
a
l
C
o
n
s
t
r
u
c
t
i
o
n
/
U
t
i
l
i
t
i
e
s
(
5
)
3,
7
1
5
,
5
0
0
.
6
8
$
*
T
o
t
a
l
C
i
t
y
/
C
o
u
n
t
y
S
h
a
r
e
C
o
s
t
s
9,
4
6
6
,
9
0
2
.
2
8
$
*
C
o
u
n
t
y
S
h
a
r
e
C
o
s
t
s
(
3
5
%
)
3,
3
1
3
,
4
1
5
.
8
0
$
C
i
t
y
S
h
a
r
e
C
o
s
t
s
(
6
5
%
)
6,
1
5
3
,
4
8
6
.
4
8
$
C
i
t
y
U
p
g
r
a
d
e
R
e
q
u
e
s
t
(
1
0
0
%
)
(
7
)
13
1
,
4
2
7
.
0
1
$
L
e
s
s
C
i
t
y
P
a
y
m
e
n
t
s
t
o
D
a
t
e
3,
0
0
0
,
0
0
0
.
0
0
$
3,
0
0
0
,
0
0
0
.
0
0
$
3
,
2
8
4
,
9
1
3
.
4
9
$
**
C
i
t
y
P
a
y
m
e
n
t
D
u
e
t
o
C
o
u
n
t
y
3,
2
8
4
,
9
1
3
.
4
9
$
**
T
o
t
a
l
o
f
6
,
2
8
4
,
9
1
3
.
4
9
e
s
t
i
m
a
t
e
d
f
o
r
C
i
t
y
t
o
p
a
y
C
o
u
n
t
y
o
n
6
5
/
3
5
s
p
l
i
t
.
*
S
u
b
t
o
t
a
l
o
f
o
t
h
e
r
c
o
s
t
s
p
l
u
s
S
u
b
t
o
t
a
l
C
o
n
s
t
r
u
c
t
i
o
n
/
U
t
i
l
i
t
i
e
s
e
q
u
a
l
C
i
t
y
/
C
o
u
n
t
y
S
h
a
r
e
C
o
s
t
s
Wi
l
l
i
a
m
s
o
n
C
o
u
n
t
y
F
i
n
a
n
c
i
a
l
S
u
m
m
a
r
y
Wi
l
l
i
a
m
s
D
r
i
v
e
(
F
M
2
3
3
8
)
E
s
t
i
m
a
t
e
d
C
o
s
t
s
(7
)
C
i
t
y
U
p
g
r
a
d
e
i
s
$
6
5
7
,
1
3
5
.
0
8
i
n
w
h
i
c
h
C
a
m
p
o
c
o
v
e
r
s
8
0
%
o
f
t
h
e
c
o
s
t
s
=
$
5
2
5
,
7
0
8
.
0
7
.
T
h
e
r
e
m
a
i
n
i
n
g
b
a
l
a
n
c
e
$
1
3
1
,
4
2
7
.
0
1
(
2
0
%
)
t
o
b
e
c
o
v
e
r
e
d
1
0
0
%
b
y
C
i
t
y
.
(6
)
S
h
e
e
t
s
&
C
r
o
s
s
f
i
e
l
d
,
c
a
l
c
u
l
a
t
e
d
o
n
a
c
t
u
a
l
t
o
t
a
l
e
x
p
e
n
s
e
s
r
e
l
a
t
e
d
t
o
W
i
l
l
i
a
m
s
D
r
i
v
e
t
ot
a
l
$
2
5
0
,
9
7
5
.
2
3
x
5
3
%
(
8
/
1
5
r
e
d
u
c
e
s
c
o
s
t
s
t
o
C
i
t
y
f
o
r
C
h
i
s
h
o
l
m
B
e
t
t
e
r
m
e
n
t
E
a
s
e
m
e
n
t
s
)
=
$1
3
3
,
0
1
6
.
8
8
.
R
i
g
h
t
o
f
W
a
y
p
u
r
c
h
a
s
e
s
f
o
r
t
h
e
s
e
C
T
S
U
D
e
a
s
e
m
e
n
t
s
a
t
$
1
7
5
,
4
9
1
.
8
7
a
r
e
b
e
i
n
g
p
a
i
d
b
y
t
h
e
C
o
u
n
t
y
.
C
a
l
c
u
l
a
t
i
o
n
s
p
l
i
t
f
i
g
u
r
e
d
f
r
o
m
t
he
C
i
t
y
/
C
o
u
n
t
y
I
n
t
e
r
l
o
c
a
l
A
g
r
e
e
m
e
n
t
Ex
h
i
b
i
t
E
,
W
i
l
l
i
a
m
s
D
r
i
v
e
e
s
t
i
m
a
t
e
d
c
o
s
t
s
.
(1
)
P
r
i
m
e
S
t
r
a
t
e
g
i
e
s
C
o
n
s
u
l
t
a
n
t
f
e
e
s
a
r
e
c
a
p
p
e
d
a
t
$
2
0
0
,
0
0
0
.
T
h
e
a
c
t
u
a
l
c
o
n
s
u
l
t
a
n
t
f
e
e
s
c
o
s
t
s
t
o
W
i
l
li
a
m
s
o
n
C
o
u
n
t
y
f
o
r
W
i
l
l
i
a
m
s
D
r
i
v
e
p
r
o
j
e
c
t
a
r
e
$
4
5
7
,
2
7
9
.
5
4
.
(2
)
Fi
n
a
l
C
o
n
s
t
r
u
c
t
i
o
n
P
a
y
m
e
n
t
:
D
e
l
a
y
f
o
r
f
i
n
a
l
p
a
y
m
e
n
t
e
s
t
i
m
a
t
e
d
f
o
r
n
e
x
t
s
p
r
i
n
g
d
u
e
t
o
e
r
o
s
i
o
n
c
o
n
t
r
o
l
i
s
s
u
e
.
F
i
n
a
l
a
c
c
e
p
t
a
n
c
e
o
c
c
u
r
s
w
h
e
n
e
r
o
s
i
o
n
c
o
n
t
r
o
l
h
a
s
8
0
%
g
r
o
w
t
h
.
T
h
e
de
l
a
y
d
u
e
t
o
c
u
r
r
e
n
t
d
r
o
u
g
h
t
c
o
n
d
i
t
i
o
n
s
a
n
d
g
r
o
w
t
h
r
e
q
u
i
r
e
m
e
n
t
s
m
a
y
n
o
t
o
c
c
u
r
t
h
i
s
c
a
l
e
n
d
a
r
y
e
a
r
.
(3
)
C
a
m
p
o
p
a
y
m
e
n
t
s
a
r
e
b
a
s
e
d
o
n
o
n
l
y
a
c
t
u
a
l
p
a
y
e
s
t
i
m
a
t
e
s
s
u
b
m
i
t
t
e
d
a
n
d
p
a
i
d
.
R
e
m
a
i
n
c
o
n
s
t
r
u
c
t
i
o
n
b
a
l
a
n
c
e
d
o
e
s
n
o
t
c
a
l
c
u
l
a
t
e
C
a
m
p
o
p
a
y
m
e
n
t
s
.
(4
)
C
i
t
y
u
p
g
r
a
d
e
i
s
r
e
d
u
c
e
d
f
r
o
m
t
h
e
c
o
s
t
s
s
h
a
r
e
b
a
l
a
n
c
e
.
T
h
e
p
u
r
p
o
s
e
i
s
n
o
t
t
o
c
o
u
n
t
a
p
o
r
t
i
o
n
i
n
t
o
t
h
e
a
c
t
u
a
l
t
o
t
a
l
d
u
e
t
o
t
h
e
C
o
u
n
t
y
.
(5
)
S
u
b
t
o
t
a
l
o
f
c
o
n
s
t
r
u
c
t
i
o
n
b
a
l
a
n
c
e
n
o
t
p
a
i
d
/
c
o
v
e
r
e
d
b
y
C
a
m
p
o
a
n
d
u
t
i
l
i
t
i
e
s
a
r
e
s
h
a
r
e
c
o
s
t
s
b
e
t
w
e
e
n
C
i
t
y
/
Co
u
n
t
y
w
i
t
h
6
5
/
3
5
s
p
l
i
t
.
Attachment number 1
Page 1 of 1
Item # A
Attachment number 2
Page 1 of 29
Item # A
Attachment number 2
Page 2 of 29
Item # A
Attachment number 2
Page 3 of 29
Item # A
Attachment number 2
Page 4 of 29
Item # A
Attachment number 2
Page 5 of 29
Item # A
Attachment number 2
Page 6 of 29
Item # A
Attachment number 2
Page 7 of 29
Item # A
Attachment number 2
Page 8 of 29
Item # A
Attachment number 2
Page 9 of 29
Item # A
Attachment number 2
Page 10 of 29
Item # A
Attachment number 2
Page 11 of 29
Item # A
Attachment number 2
Page 12 of 29
Item # A
Attachment number 2
Page 13 of 29
Item # A
Attachment number 2
Page 14 of 29
Item # A
Attachment number 2
Page 15 of 29
Item # A
Attachment number 2
Page 16 of 29
Item # A
Attachment number 2
Page 17 of 29
Item # A
Attachment number 2
Page 18 of 29
Item # A
Attachment number 2
Page 19 of 29
Item # A
Attachment number 2
Page 20 of 29
Item # A
Attachment number 2
Page 21 of 29
Item # A
Attachment number 2
Page 22 of 29
Item # A
Attachment number 2
Page 23 of 29
Item # A
Attachment number 2
Page 24 of 29
Item # A
Attachment number 2
Page 25 of 29
Item # A
Attachment number 2
Page 26 of 29
Item # A
Attachment number 2
Page 27 of 29
Item # A
Attachment number 2
Page 28 of 29
Item # A
Attachment number 2
Page 29 of 29
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
Item # A
City of Georgetown, Texas
June 28, 2011
SUBJECT:
2011 City of Georgetown Property Count and Valuation Statistics -- Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
Alvin Lankford, Chief Appraiser for Williamson Central Appraisal District (WCAD) will present
information regarding the Districts services to property owners as well as provide an overview of the City’s
2011 Assessed Valuation.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Draft Presentation
Cover Memo
Item # B
Attachment number 1
Page 1 of 5
Item # B
Attachment number 1
Page 2 of 5
Item # B
Attachment number 1
Page 3 of 5
Item # B
Attachment number 1
Page 4 of 5
Item # B
Attachment number 1
Page 5 of 5
Item # B
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Workshop discussion to preview the City’s 2011/2012 Budget -- Micki Rundell, Chief Financial Officer and
Paul E. Brandenburg, City Manager
ITEM SUMMARY:
The City Manager will provide a brief overview of the economic conditions and issues being considered to
develop and balance the City’s 2011-12 Budget. The City Manager’s budget is scheduled to be presented on
July 12, 2011. Preliminary dates for tax and budget hearings, as well as ordinance adoption will also be
discussed.
FINANCIAL IMPACT:
Impacts will be discussed as a part of the presentation
SUBMITTED BY:
Micki Rundell
Cover Memo
Item # C
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated litigation
and other matters on which the attorney has a duty to advise the City Council, including but not limited to
this week's agenda item
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # D
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Sec 551.072: Deliberations about Real Property
- Project Grape -- Mark Thomas, Economic Development Director
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # E
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Sec. 551.086: Competitive Matters
- Discussion related to LCRA wholesale pricing and contract cost of service implications to GUS as it relates
to services under the 2016 contract -- Jim Briggs, Assistant City Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # F
City of Georgetown, Texas
June 28, 2011
SUBJECT:
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near the
territory of the City and with which the City Council is conducting economic development negotiations; or to
deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have
locate, stay or expand in or near the territory of the City and with which the City Council is conducting
economic development negotiations.
- Project GT
- Project Grape
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # G