HomeMy WebLinkAboutAgenda CC 07.28.2015 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JULY 28, 2015
The Georgetown City Council will meet on JULY 28, 2015 at 4:00 P.M. at the City Council Chambers, 101
E. 7th St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Policy Development/Review Workshop -
A Workshop overview, discussion and possible action regarding the FY 2015/16 City of Georgetown
Budget and Tax Rate -- David S. Morgan, City Manager and Micki Rundell, Chief Financial Officer
B Medical Transfer Services Franchise Agreement Review -- John Sullivan, Fire Chief
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2015, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
City Council Agenda
July 28, 2015
SUBJECT:
Workshop overview, discussion and possible action regarding the FY 2015/16 City of Georgetown Budget
and Tax Rate -- David S. Morgan, City Manager and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
On July 28th, city staff will provide an overview of the proposed City of Georgetown FY 2015/16 Budget
and receive feedback and direction from the City Council. This is a follow up session to the July 16-17, 2015
City Council workshops regarding the City of Georgetown FY2015/16 budget considerations. Discussion on
the 2015 tax rate will also occur, providing direction to staff to finalize the FY2015/16 Annual Budget.
The Proposed FY 2015-16 Annual Budget will be filed with the Office of the City Secretary on Friday, July
24th and will also be available on the City’s website for public review at the following location:
http://records.georgetown.org/weblink8/0/fol/443949/Row1.aspx
FINANCIAL IMPACT:
A financial overview will be included as part of the discussion.
SUBMITTED BY:
Shirley J. Rinn on behalf of David S. Morgan, City Manager
ATTACHMENTS:
FY2016 Proposed Budget
Cover Memo
Item # A
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Attachment number 1 \nPage 1 of 94
Item # A
CITY OF GEORGETOWN, TX
PROPOSED ANNUAL BUDGET FOR
October 1, 2015 – September 30, 2016
As filed with the City Secretary on July 25, 2015
This budget is projected to raise more revenue from property
taxes than last year’s budget an amount of $2,176,447, which is
a 10.5% increase from last year’s budget. The property tax
revenue to be raised from new property is $1,049,698.
First reading of both the property tax and budget ordinances is
scheduled August 25, 2015 at 6:00, at City Council Chambers,
101 E. 7th Street, Georgetown, TX
Property Tax Rate Comparison:
Per $100 Valuation FY2015 FY2016
Adopted/Proposed Tax Rate 0.43400$ 0.44195$
Effective Tax Rate 0.42344 0.41715
Effective M&O Rate 0.24404 0.23108
Debt Tax Rate 0.22662 0.22684
Rollback Rate 0.45152 0.44222
Debt obligations for the City of Georgetown secured by
property taxes: $137,523,835
Attachment number 1 \nPage 2 of 94
Item # A
FY2016 Annual Budget
TABLE OF CONTENTS
Table of Contents .....................................................................................................................................................
Budget Overview ......................................................................................................................................................
Total Appropriations ................................................................................................................................................
GENERAL FUND
General Fund Summary ..........................................................................................................................................1
General Fund Recommended Enhancements ........................................................................................................7
General Fund Detailed Revenue Summary ............................................................................................................8
UTILITY SERVICE FUNDS
Electric Fund Summary ....................................................................................................................................... 11
Electric Fund Recommended Enhancements ...................................................................................................... 13
Electric Fund Detailed Revenue Summary .......................................................................................................... 14
Water Fund Summary ......................................................................................................................................... 15
Water Fund Recommended Enhancements ....................................................................................................... 17
Water Fund Detailed Revenue Summary ............................................................................................................ 18
OTHER ENTERPRISE FUNDS
Airport Fund Summary ........................................................................................................................................ 21
Airport Recommended Enhancements ............................................................................................................... 23
Airport Detailed Revenue Summary .................................................................................................................... 24
Stormwater Fund ................................................................................................................................................ 25
Stormwater Detailed Revenue Summary ............................................................................................................ 27
SPECIAL REVENUE FUNDS
Special Revenue Funds Summary ........................................................................................................................ 28
EMS Paramedic Fund .......................................................................................................................................... 32
Street Maintenance Tax SRF 203 ........................................................................................................................ 34
Tourism Fund 201 ............................................................................................................................................... 35
Special Revenue Recommended Enhancements ................................................................................................ 36
INTERNAL SERVICE FUNDS
Internal Service Funds Summary ......................................................................................................................... 38
ISF Recommended Enhancements ...................................................................................................................... 43
ISF Details ............................................................................................................................................................ 47
GENERAL CAPITAL PROJECTS/PROJECTED DEBT
GCP Summary...................................................................................................................................................... 49
Proposed 2016 Debt Program ............................................................................................................................. 51
REFERENCE
Employee Listing ................................................................................................................................................. 53
ALL Recommended Enhancements Summary ..................................................................................................... 66
Attachment number 1 \nPage 3 of 94
Item # A
7/24/2015
1
FY2016 Annual Budget
City of Georgetown
2015‐2016 Proposed
Municipal Budget
City Council Budget Workshop
July 28, 2015
FY2016 Annual Budget
Overview
•The City Council completed budget workshops on July 16th
and 17th providing important feedback and direction to staff
for developing the proposed budget.
•Following these workshops, city staff evaluated final revenue
estimates and expenditure projections for FY 2015/16 and
included the City Council’s feedback to develop the City
Manager’s Proposed Budget.
•The proposed budget was filed with the City Secretary on
Friday, July 24th in compliance with the City Charter.
Attachment number 1 \nPage 4 of 94
Item # A
7/24/2015
2
FY2016 Annual Budget
Overview
•Today’s plan is to review the key elements of the proposed FY
2015/16 budget. The presentation will be built on the
information we reviewed during the July 16th and 17th
workshops and incorporating the City Council’s feedback and
other minor updates.
•We will review the major funds and highlight changes for next
fiscal year.
FY2016 Annual Budget
Budget Adoption Schedule
•The following key dates are the planned budget
review/adoption schedule:
–July 28th: City Manager’s Proposed Budget Overview
–July 28th: Set the Maximum Tax Rate and Hearing
Schedules
–August 11th: 1st Public Hearing on the Budget and Tax Rate
–August 18th: 2nd Public Hearing on the Budget and Tax Rate
–August 25th: 1st Reading of the Budget Ordinance
–September 8th: 2nd Reading of the Budget Ordinance
Attachment number 1 \nPage 5 of 94
Item # A
7/24/2015
3
FY2016 Annual Budget
Work in Progress
•2015‐16 Projects in Progress:
–EMS Activation
–Infrastructure Expansion/Maintenance
–Downtown Parking Study/Improvements
–Downtown West Facility Planning
–Park Planning: San Gabriel Park/Garey Park
–2015 Transportation Bond Approval/Implementation
–Western District Merger
–100% Renewable Energy by 2017
–West Side Service Center
–New Customer Information System
FY2016 Annual Budget
Major Impacts On the 2015‐16 Budget
•Managing Growth
–7.6% growth in 2014; 11.4 new residents a day
–The development pipeline shows the growth trend will
continue
•Information Technology
–Replacement of legacy systems no longer supported
–Using technology to enhance service delivery
•Ongoing Maintenance of Infrastructure
–Continued funding of Internal Service Funds for capital
replacement and maintenance
–Ongoing commitment to street maintenance
Attachment number 1 \nPage 6 of 94
Item # A
7/24/2015
4
FY2016 Annual Budget
Major Impacts On the 2015‐16 Budget
•Key Service Investments
–City of Georgetown EMS Activation
–Western District Merger
–CVB Service Delivery
–Parks and Recreation Enhancements
•Preparing for our Future (Studies/Reviews)
–Facility evaluations/studies
–Surveying and Goal Setting
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget
•Proposed revenues for the FY 2015/16
Municipal Budget total $263,847,004 with
proposed expenditures totaling $284,690,402,
which represents a 23.2% increase over FY
2014/15
•General Fund:
–The General Fund is proposed with total revenues
of $52,846,194 and expenditures of $54,016,314
which represents a 2.7% increase over FY 2014/15.
Attachment number 1 \nPage 7 of 94
Item # A
7/24/2015
5
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Property Tax Valuations:
–Total assessed valuation is on track to be $5.8
billion, which is an overall increase of 11.2%
increase over last year
–New and annexed value represents $203 million
–Existing property increased 8.11% over last year
–Frozen values increased 18.6% to $1.96 billion,
which represents 33% of our tax base
–The average taxable home value increased
$21,231 over the past year to $234,785 for 2015.
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Proposed Property Tax Rate:
–The proposed tax rate is $0.44195 per $100 valuation,
which is an increase of $0.00795 over the 2014 Tax
Rate. The affect on the average homeowner would be
$110.81 annually.
–This tax rate includes necessary funding for proposed
operations and the standard debt plan, which requires
a rate of $0.42600 ($0.008 reduction over the 2014
Tax Rate).
–The proposed tax rate also includes the sale of $11.7
million of voter approved debt for the Road Bond and
the first phase of the San Gabriel Park improvements.
The tax rate impact for this strategy is $0.01595.
Attachment number 1 \nPage 8 of 94
Item # A
7/24/2015
6
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Sales Tax
–Sales tax is estimated at $11,587,812 for FY
2015/16
–The 2015/16 budget projection for sales tax
represents a 2.5% increase over year‐end
reflecting the slowing growth trend we are
currently experiencing
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Utility Return on Investment (ROI)
–The proposed budget includes enhancing the
calculation for Electric Utility ROI to be consistent
with our ROI treatment in Water/Wastewater fund
–The enhancement includes applying a 7% ROI to
the base rate revenue in the electric fund for the
current fiscal year and for 2015‐2016 fiscal year
–Total City Utility ROI is estimated at $7.4M for FY
2015/16
Attachment number 1 \nPage 9 of 94
Item # A
7/24/2015
7
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Revenue Adjustments (post workshops):
–City staff have identified $269K in additional
estimated revenue above the totals provided in the
July 16th and 17th budget workshops.
–These include planning fees, franchise fees, rents, pool
revenue, ballfield revenue, tap fees, transfer station
revenue and liquor taxes
–Reduction of $140,000 for decrease in ESD contract
–Reduction of $200,000 in property tax due to $100M
valuation decrease after tax roll certification
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Expense Adjustments:
–City staff have identified $179K in adjustments to
expenditures the totals provided in the July 16th
and 17th budget workshops.
–These include:
•Phase market adjustments (January)
•Phase new positions – librarian, inspectors
•Increase vacancy factor by ½%
Attachment number 1 \nPage 10 of 94
Item # A
7/24/2015
8
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Budget Expenditure variances 2015 to 2016
–Salary variances in departments due to full year of
compensation increases funded February 2016
and full year of funding for positions funded in
current year
•Planner *Records Management
•Parks Maintenance *Code Enforcement
•Sunday hours at Rec Center *Bldg Plans Examiner
•Media specialist (video producer)
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Proposed FY 2015/16 Compensation and Benefits
–10% estimated increase in health insurance
–STEP increases for civil service personnel (Police/Fire)
–Market adjustments in public safety and other select
employees in the General fund based on comparison
city evaluations
–2% average merit increase
–Proposed budget includes a vacancy factor of 1.5%
based on historical trends
Attachment number 1 \nPage 11 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Proposed FY 2015/16 Proposed New Staffing
–Emergency Management Coordinator
–School Resource Officer
•50% Cost sharing with GISD
–Cataloging librarian
–Combination building inspectors (2)
–Ballfield Maintenance
•2 Part Time staff *supplies
•Equipment
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Proposed FY 2015/16 Expenditures:
–Regional SWAT Program
–Additional Police Dept. software licensing
–Police Dept. Data conversion
–Bridge deicing program(street dept)
–Newly adopted council compensation
–Full year of Public Safety building operations
–Adjustment of Street Maintenance to $1 million
•Will evaluate ability to enhance funding at mid‐year
•$3.36M of funding inc. from ¼ cent street maint revenue
•$4.36 M total funding for street maintenance in 2016
Attachment number 1 \nPage 12 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Proposed FY 2015/16 Expenditures:
–Increased janitorial services from 3 days to 5 days
–Citizen and Employee Survey
–Strategic business planning for Planning Dept.
–Historic Resource Survey (second year)
–Williams Drive Corridor Study
–Animal Shelter Master Plan
–Council Goal Setting Facilitation and
Implementation
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Projected Year ‐end Excess Fund Balance
–The projected available fund balance above the
necessary reserve contingencies is anticipated to
be $1,405,714.
–$815,714 of these funds are proposed to be
transferred out of the General Fund to a Special
Revenue Fund (SRF) to be used for one‐time
purchases at the discretion of the City Council.
Attachment number 1 \nPage 13 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Projected Year ‐end Excess Fund Balance
–$260,000 of these funds are proposed to be used for
new one time uses in the FY2015/16 proposed budget
which include:
•Parks Maintenance Enhancement
•Williams Drive Corridor Study
•Historic Resource Survey (Phase II)
•Citizen/Employee Survey
•City Council Visioning/Goal Setting
•Planning Dept Strategic Business Plan
•Animal Shelter Master Plan
•Bridge De‐icing Program
•Art & Culture Promotion
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: General Fund
•Projected Year ‐end Excess Fund Balance
–$230,000 of these funds are proposed to be used
for necessary General Fund Contingency to meet
our 90 day policy compliance.
Dedicated Council SRF $815,714
New One‐Time Expenditures $260,000
Additional GF Contingency $230,000
Total: $1,405,714
Attachment number 1 \nPage 14 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Utility Service Funds
•Electric Fund –variances 2015 to 2016
–Service revenues increase 1.7%
–Operating expenses increase 2.2%
–Purchased Power costs decrease 8.2%
•Variances relate to increases in customers and
weather pattern fluctuations
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Utility Service Funds
•Electric Fund –Proposed Expenditures
–100% “green” logo replacement
–Energy Services Planner/Scheduler
–Operations Maintenance Crew (4 FTE)
–Safety and Training Specialist
–System control center staffing (3)
–Project Coordinator
–Radio System enhancement
–Sponsorship of holiday lighting
Attachment number 1 \nPage 15 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
•Water Fund –variances 2015 to 2016
–Base revenue growth of 6% due to customer
growth
–9.1% increase in water operations
–3% increase in wastewater operations
–Impact fees currently being evaluated
•Public hearing scheduled for August 11
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
•Water Fund –Proposed Expenditures
–Conservation Program
•Irrigation and Landscape Rebates
•Demonstration Gardens
–Western District Meter Audit
–Customer Information System
–In house plant operations recommendation
•Estimated $5 million savings over 5 years
Attachment number 1 \nPage 16 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
•Utility System (Water and Electric shared)–
Proposed Expenditures
–Records Management –conversion
–Temporary staffing –CIS project
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
(Airport)
•Variances 2015 to 2016
–Operating revenues to increase 14%
•Increase in lease and tie‐down rates
•Increase in fuel margin
–Operating expenses to increase 4%
•Increases in maintenance as recommended
Attachment number 1 \nPage 17 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
Airport
•2016 Enhancement considerations
–Pavement management program
–Part time positions (temporary)
–Credit card fees
–Foreign Object Debris Removal equipment
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
Airport
•Fund Balance Projections:
2015 2016
Weaver study ($185K) ($125K)
Updated projections ($107K) ($14K)
•With implementation of margin and rate
increases, trend will continue towards a
positive position in this fund
Attachment number 1 \nPage 18 of 94
Item # A
7/24/2015
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FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Other Enterprise Funds
Stormwater
•2016 Proposed Budget:
–Revenues are estimated to increase by 26.6% for
FY2015/16 with a corresponding increase in
operating expenses of 16.7%
–Proposed rate increase of $1.25/month
•Funds MS4 permit requirements and other mandates
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Special Revenue Funds
•Tourism Fund/CVB/Hotel Occupancy Tax
–Legally restricted to specific purposes including visitor
center, promotion of tourism and culture and historic
preservation
–2015 to 2016 revenue variances relate to new
properties: Hampton Inn and Sheraton Georgetown
Conference Center
–Proposed FY2015/16 Expenditures:
•Visitor Center part time staffing (.5)
•Vehicle for CVB
•Advertising
•Special event shuttle
Attachment number 1 \nPage 19 of 94
Item # A
7/24/2015
17
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Special Revenue Funds
•Street ¼ cent Sales Tax Fund
–Legally restricted for street maintenance (streets in
existence when tax was adopted
•Sunsets every 4 years unless readopted
–$2.76M in revenues projected for 2016
–$3.36 in projected expenditures for 2016
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Special Revenue Funds
•Main Street Façade Fund –accounts for grants
distributed for business signage and building
facades in the Downtown Overlay District, as
well as donations/funds for special projects
–Enhancement Considerations
•Holiday Lighting (funded through Electric sponsorship to
promote 100% Green Energy)
•8th Street Alley project – feasibility study
–Funded through 2015 Table on Main fundraiser
Attachment number 1 \nPage 20 of 94
Item # A
7/24/2015
18
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Special Revenue Funds
•Other Special Revenue Funds that are included in
the budget:
–CDBG grants
–Cemetery fund
–Library donations fund
–Park donations, parkland dedication fees, tree fund
–PEG fee
–Court special fees –security, technology, juvenile
–Fire – paramedics and billing
–Conservation funds ($1 monthly electric fee)
–Police – abandoned vehicles, seizures, grants
–Animal Services donations
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Internal Service Funds
•Joint Services Fund – 2015 to 2016 variance
–Salary variances in departments due to full year of
compensation increases funded February 2016
and full year of funding for positions funded in
current year
•Economic Dev. Program Mgr *Records Specialist
(GUS) *Asst City Attorney
•Conservation positions
–Increases related to the consolidation of the
Western District staffing into the various support
departments
Attachment number 1 \nPage 21 of 94
Item # A
7/24/2015
19
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Internal Service Funds
•Joint Services Fund – 2015 to 2016 variance
–Increased expenses for Information Technology
allocations
–Increases for Customer Care
•Meter Data Management
•Fees for bad debt and credit cards
–Increased contract expenses‐WCAD (Finance)
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Internal Service Funds
•Joint Services – Proposed Expenditures
–Customer Care Staff (Western District)
–Engineering support
–Public Improvement inspector
–Technology support
•Engineering as‐built plans records retention
•Address validation system
•Integrate Asset Management System with Laserfiche
records management system
Attachment number 1 \nPage 22 of 94
Item # A
7/24/2015
20
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Internal Service Funds
•Facilities Fund–Proposed Expenditures
–Vertical Lift (Lease)
–Moving expense – Planning to old Police Station
•Fleet Fund– Proposed Expenditures
–Additional Technician/Mechanic
–TRV maintenance
•Information Technology Fund –Proposed Expenditures
–Contract Management Software
–Backup and Disaster Recovery System
–Backup Internet line
–Cyber protection upgrade
–Email System Upgrade
–Parks and Recreation management software
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Total Proposed Staff
Full Time PT
•General Fund:
–Emergency Management 1
–Ballfield Maintenance (Parks)2 (1 FTE)
–Police Officer – School Resource 1
–Librarian 1
–Building Inspectors 2
•Utilities:
–Electric 10
–Water 15 Plant Ops In‐house
–Engineering 2 (Joint Services)
–Customer Care 1 (Joint Services)
–Stormwater 2
•Fleet Fund 1
•Tourism/CVB Fund 2 (.5 FTE)
•Total 36 4
•37.5 Full time equivalent new positions
Attachment number 1 \nPage 23 of 94
Item # A
7/24/2015
21
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Capital Improvement Projects
•Downtown
–Austin Ave $675K ‐‐Parking $50K
–Maintenance $214,500 $1,739,500
•Facilities ADA $242,000
•Downtown West (Phase I) $6,505,000
•Fire Station design $250,000
•GMC Remodel $1,900,000
•Parks ADA $150,000
•Garey Park (funded in phases) $3,000,000
•San Gabriel Park (phased) $2,700,000
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Capital Improvement Projects
•Electric Fund $4,958,000
•Water Services Fund $25,877,000
•Transportation $24,684,000
–Includes $10M issued in October 2015
–$10M issued in Spring 2016
–$20M total ‐Southwest Bypass
•Airport $20,000
•Stormwater $1,150,000
Attachment number 1 \nPage 24 of 94
Item # A
7/24/2015
22
FY2016 Annual Budget
2015/16 Proposed Debt
•2015A General Obligation Bonds ‐ $11,700,000
–Road Bonds and Phase I of San Gabriel Park
Improvements issued in October included 2015 Tax
Rate
•2016 General Obligation Bonds ‐ $13,000,000
–Garey Park ‐$3M to begin construction
–Road Bonds ‐$10M to complete SW Bypass
–Issued in April 2016 for 2016 Tax Rate for 2016/17
FY2016 Annual Budget
Future Tax Impacts
•TAX YEAR 2015 funds 2015/16 Budget
–$10M Road Bonds ‐$0.013
–$1.7M San Gabriel Park (Phase I) ‐$0.00295
–Subtotal: $0.01595
Proposed 2015 Tax Rate = $0.44195
•$0.00795 > than 2014 rate of $0.43400
•TAX YEAR 2016 funds 2016/17 Budget
–Includes All PROPOSED 2016 GCP including $13M of
voter approved bonds in April 2016 for:
$3M Garey Park
$10M Road Bond (complete funding for SW Bypass
–ESTIMATED Potential Increase = $0.025
Attachment number 1 \nPage 25 of 94
Item # A
7/24/2015
23
FY2016 Annual Budget
2015/16 Proposed Debt
•2016 Certificates of Obligation ‐$4,998,000 (net)
–Drainage improvements
–Austin Avenue Bridge Design
–Transfer station & landfill repair
–Facilities and ADA improvements
–Public Safety vehicles
–Technology equipment
–GMC remodel
•2016 Utility Revenue Bonds ‐$9,805,000
–SCADA & Substation improvements
–Western District water improvements
–Pecan Branch and Berry Creek interceptors
FY2016 Annual Budget
Key Elements for the 2015‐2016
Budget: Next Steps
•The proposed FY2015/16 Municipal Budget
reflects the feedback and input from the City
Council as well as the identification of
needs/requests from city staff
•“Item E” on the City Council Regular Meeting
Agenda tonight is consideration of establishing
a proposed 2015 tax rate not to exceed
amount and the public hearings for the tax
rate and budget
Attachment number 1 \nPage 26 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FY2016 ANNUAL BUDGET
The proposed City Manager’s FY2016 Annual Budget totals $284,690,402, which is a 23.2% increase of the FY2015
Adopted Budget of $231,124,187. This increase is primarily due to increased General Capital Projects in FY2016, as
well as, the inclusion of Rural Water operations in FY2016. The FY2016 Annual Budget includes several major
General Obligation Bond funded projects including the Southwest Bypass, the first phase of Garey Park, and the
first phase of the San Gabriel Park rehabilitation project. Also, the construction of the Downtown West facility
project is also included.
The total FY2016 Contingency Reserve is set at $22,330,000, which represents 75 days of citywide expenses, net of
capital, transfers and debt service. This increase of $3.5 million or 18.8% over FY2015 is due to the addition of
Rural Water operations in the FY2016 Contingency calculation, as well as, overall increases in utility operations,
compensation and health insurance. Included in the total reserve is $7,925,000 within the General Fund, which
represents 90 days of operational expense within the fund. This is a $230,000 or 2.9% increase over FY2015.
Fund Name
FY2015
Ending FB
FY2016
Revenues
FY2016
Expenses
Contingency
Amounts
Other
Reservations
FY2016
Ending
Available FB
General Fund 9,100,714 52,846,194 54,016,314 7,925,000 - 5,594
Special Revenue Funds - TOTAL 4,270,642 8,625,498 10,331,550 200,000 1,528,000 836,590
General Capital Projects Fund 5,689,710 34,030,500 37,394,549 2,325,000 661
General Debt Service Fund 1,493,107 12,854,559 12,810,464 1,369,380 167,822
Electric Fund 8,231,940 66,699,775 64,849,251 5,050,000 5,000,000 32,464
Water Services Fund 34,385,214 48,461,160 63,353,368 8,905,000 10,500,000 88,006
Stormwater Drainage Fund 1,013,361 3,731,620 3,975,461 250,000 500,000 19,520
Airport Fund 748,167 3,625,950 4,388,269 - (14,152)
Internal Service Funds:
Fleet ISF 1,007,770 4,550,244 4,491,878 1,066,136
Facilities ISF 507,960 3,220,867 3,317,274 411,553
Technology ISF 243,397 5,175,623 5,261,377 157,643
Joint Services ISF 378,092 14,670,514 14,944,887 103,719
Self-Insurance ISF 756,905 5,354,500 5,555,760 - 550,000 5,645
TOTAL APPROPRIATIONS 67,826,979 263,847,004 284,690,402 22,330,000 21,772,380 2,881,201
Attachment number 1 \nPage 27 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
Property
Taxes
23%
Sales Tax
22%
Sanitation
Revenue
12%Interest
0.05%
Administrat
ive Charges
4%
All Other
Revenue
24%
Transfers
In -ROI &
Other
15%
FY2016 General Fund Revenues
GENERAL FUND SUMMARY
The General Fund is used to account for resources traditionally associated with government, which are not
required legally or by sound financial management to be accounted for in another fund.
FISCAL YEAR 2015
Total revenues are projected to be $50,628,254, 2.19% higher than the current budget. The higher than expected
revenue is primarily the result of increased Return on Investment (ROI) from the utilities funds. Electric ROI
increases in 2015 with the recognition of 7% of base charge revenue. Previously, this portion of Electric revenue
was not included in the annual ROI when the City went to the kWh method in 2013. This change is consistent with
ROI calculations on both Water and Wastewater revenues. This change also helps in mitigating the on-going
decline in sales tax revenue currently being experienced. Sales tax projections have been lower in the current
fiscal due to slowing trend indicators.
Sanitation revenue is projected to be
4.36% higher than budgeted, which
mirrors the City’s overall growth trend.
Other Revenues are projected to
increase 6.27% in 2015, due growth
related factors resulting in higher
franchise fees from external utilities,
and higher than anticipated
development related revenues. In
addition, one-time payments related to
development agreements also
contribute to the increase.
Total expenditures are projected to be $51,944,185, 1.01% less than the current budget. The projected fund
balance includes an adjustment for a ROI calculation error from the Electric Fund for Round Rock kWh, and includes
$251,928 reduction related to FY2014.
Total fund balance is projected to be $9,100,714 as of September 30, 2015. This is greater than the policy
requirement contingency of $7,695,000. Fund balance over the policy required contingency is available to fund
non-recurring expenditures in FY2016. The projected available balance minus reservations is $1,405,714.
FISCAL YEAR 2016
Budgeted revenues for the recommended budget total
$52,846,194, which represents an increase of 4.38%
over FY2015 Projections. The chart to the right identifies
General Fund revenues by source.
Property tax revenue is budgeted at $12,217,560. Due to
higher valuation and new development, as well as,
funding for recommended 2016 Enhancements,
property tax revenue is budgeted to increase by 9.9%
over year end projections; this increase is reflective of
the overall increase in property valuations.
1
Attachment number 1 \nPage 28 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
Assessed Valuation (AV) for 2015 totals $5.84 billion, which includes nearly $203 million of new and annexed
property, net of new property included in Tax Increment Reinvestment Zone (TIRZ) districts. This is an overall
increase in 11.2% over last year’s AV of $5.3 billion. Existing property increased over 8.11% in 2015.
Frozen property values continue to increase. For the 2015 tax year, frozen values increased 18.6% to $1.96 billion.
33.3% of all property in the City is now “frozen,” which is an increase of 2% over last year.
The average home taxable value in 2015 is $234,785. The 2014 average taxable value was $213,554. This 9.9%
increase is slightly higher than the overall increase in existing values. Last year’s property tax rate was $0.43400,
which represented a tax bill of $926.82 for an average non-frozen tax payer in Georgetown
Effective Tax Rate (ETR) is the rate needed to generate the same amount of property tax revenue earned last year,
on the existing tax base this year. The intent is to determine what the tax rate would be for an existing homeowner
to pay the same amount as that homeowner paid in taxes last year, thus factoring out increases in existing
valuation. The flaw for the City in this calculation is the Frozen Valuation. In the ETR calculation, the Frozen Value
is netted from the total AV in both the previous year and current year, thus any increase in Frozen Value has an
impact to the calculation. The over $300 million in new frozen value for 2015 directly impacts the City’s Effective
Tax Rate calculation. This year’s ETR is $0.41715.
Property Tax Trend Analysis
TAX YEAR 2010 2011 2012 2013 2014
2015
Proj/Recomm
ended
Population 47,865 48,902 49,543 50,513 52,214 54,689
% Annual Growth 2.3%2.2%1.3%2.0%3.4%4.7%
Total Assessed Valuation (final)4,229,123,462 4,350,171,379 4,508,719,140 4,738,714,370 5,302,321,764 5,895,712,243
Annual Inc in Total AV 2.9%3.6%5.1% 11.9%11.2%
New/Annexed Property 98,914,822 92,571,256 90,216,641 124,189,548 163,117,020 203,415,546
Net of new property in TIRZ Districts
Existing Property Values (net PY New)4,251,256,557 4,416,147,884 4,648,497,729 5,178,132,216 5,732,595,223
% Change in Existing Values (inc TIRZ)0.52% 1.52%3.10% 9.27%8.11%
Frozen Property (1,157,444,912) (1,263,246,349) (1,341,910,878) (1,431,848,535) (1,652,419,084) (1,960,492,624)
Annual Inc in Frozen 2.4%9.1%6.2%6.7% 15.4%18.6%
TOTAL AV (NET OF FROZEN)3,071,678,550 3,086,925,030 3,166,808,262 3,306,865,835 3,649,902,680 3,935,219,619
Frozen as a % of Total AV 27.4% 29.0% 29.8%30.2% 31.2%33.3%
TAX RATES:
Recommended
2015 Rate
I & S Rate 0.13635$ 0.16460$ 0.17363$ 0.22353$ 0.22662$ 0.22684$
O & M Rate 0.21987$ 0.22290$ 0.23637$ 0.21597$ 0.20738$ 0.21511$
TOTAL TAX RATE 0.35622$ 0.38750$ 0.41000$ 0.43950$ 0.43400$ 0.44195$
Effective Tax Rate (ETR)0.37954$ 0.36901$ 0.39752$ 0.41449$ 0.42344$ 0.41715$
% Change from ETR -6.55% 4.77% 3.05%5.69% 2.43%5.95%
2
Attachment number 1 \nPage 29 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FY2015 Proposed Tax Rate
This year’s recommended tax rate is $0.44195, which is 5.9% higher than the ETR, and is less than the 2015
Rollback Tax Rate of $0.44222. This rate funds the recommended enhancements for General Fund services, as well
as, additional debt service for a planned October 2015 bond issue. This $11.7M bond issue will include $10M of
the 2015 Road Bond to partially fund the Southwest Bypass project, and $1.7M of the 2008 Parks Bond to fund the
first phase of the San Gabriel Park Rehabilitation project. The debt service for these bonds equates to $0.01595,
and is included in the 2015 recommended tax rate needed to fund the FY2016 Annual Budget.
The balance of the Southwest Bypass project will be funded with an additional $10M in General Obligation Bonds
that will be issued in May 2016, and impact the 2016 Tax Rate. Previously issued bond proceeds will fund the
balance of the $2.7M San Gabriel Rehabilitation Phase 1 project.
is budgeted at $11,587,812. Financial modeling indicates the hyper growth trends seen in the Sales tax revenue
FY2013 and FY2014 are slowing relative to sales tax. The FY2016 budget is based on a 2.5% increase over FY2015 YE
Projections.
is expected to remain relatively stable, assuming development related revenues continue to follow Other revenue
current trends, and growth continues within the utility service areas.
FY2015 Year End Available Fund Balance above the necessary reserve contingencies is anticipated to be $1,405,714.
Of that balance, $260,000 will fund new one-time expenditures, with an additional $230,000 being used to increase
Contingency Reserves for the FY2016 budget. The remaining $815,714 is being transferred to the City Council
Discretionary Special Revenue Fund (SRF) to be reallocated after the YE2015 final audit.
FY2016 Proposed Budgeted expenses total $54,016,314. Expenditure include a 10% increase in healthcare costs to
offset an anticipated stop lost premium increase and police and fire step pay increases, $285,000 for market
adjustments including Public Safety, as well as $100,810 for the employee merit pool per the Financial and
Management Policy Guidelines. Major variances in the 2016 Budget base budget, before recommended
enhancements, include:
Proposed TAX RATE Impacts:
Certified Values
2015 Average Taxable Home Value 234,785$
2014 Average Taxable Home Value 213,554$
2014 Average Homeowner Tax Bill 926.82$ Increase
2015 Tax Bill Over PY Variance
2014 Adopted Tax Rate 0.43400$
Effective Tax Rate 0.41713$ 979.35$ 52.52$ 5.67%
Proposed Tax Rate 0.44195$ 1,037.63$ 110.81$ 11.96%
3
Attachment number 1 \nPage 30 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
Downtown &
Community
Services
19%
Finance &
Administrati
on
1%
Fire
Department
22%
Georgetown
Utility
Systems
13%
Managemen
t Services
5%
Police
Department
27%
Transportati
on
6%
Administrati
ve Expense
6%
Transfers
Out
1%
FY2016 General Fund Expenses
Downtown & Community Services budget
variance is primarily related to the 10% increase
in health insurance funding, as well as, full year
staffing expenses. Increases in janitorial services
are reflected in higher Building Internal Service
Fund (ISF) expenses.
Fire Department reflects costs associated with
the full year funding of salaries and benefits in
the 2016 base budget, which also includes Fire’s
compensation step increases. Additionally,
increased ISF costs for building maintenance and
technology also contribute to the increase.
Management Services base budget for 2016
variance increases over 2015 increases in City Council compensation adopted in 2015 and recognition of full
year funding costs for the Records Management Position mid-2015. These increases are offset by a decrease
in the City Manager’s Office due to one-time prior year expenses, as well as, the reassignment of the “City
Manager Contingency Funds ($10,000), which is used for small and unexpected expenses throughout the
year, to the General Contracts Department. Previous examples of such uses include special studies, fee
waivers and sponsorships.
Police Department reflects costs associated with the full year funding of staffing and benefits, including step
increases, in the 2016 base budget. 2016 also reflects the full year of costs associated with the 3 officers
approved in the 2014/15 Annual Budget which were added during 2015. Additionally, increased ISF costs in
building maintenance and technology due to the opening and operation of the Public Safety Operations &
Training Center (PSOTC) are reflected in 2016.
Enhancements include the following new positions and other one-time expenditures that are Additional Proposed
proposed to be added in the General Fund to address population growth demands or service delivery deficiencies
and represent a total increase of $750,063 to the recommended budget.
Two Combination Building Inspectors: This recommendation adds two new inspectors which would allow the
Inspection Services Department to keep up with the rapid growing number of construction inspections in the
City Limits and the ETJ. The existing four inspectors have made an average of 32.5 inspections a day over the
last year, which are 13.5 inspections over the recommended standard.
Librarian – Cataloging: The library currently catalogs over 13,000 items per year and removes over 10,000
items per year. The City currently has 1.5 FTE’s assigned to this task and have are not been able to keep up
with growing customer demand which is causing long wait times for customers to receive new materials.
Police School Resource Officer (SRO): There are currently three SRO’s assigned to the two high schools and
Tippit Middle School. The SRO assigned to Tippit Middle School is also responsible for Forbes and Benold
Middle Schools. During the 2014/15 school year calls for service at the three middle schools were: Tippit –
176; Benold – 73; and Forbes 73. This totaled 322 calls for service for one SRO and is much higher than the
high school calls for service which total 223 at Georgetown High School and 201 at Eastview High School. In
order to improve school safety at the middle schools city staff recommends adding an additional SRO
assigned to both Benold and Forbes Middle Schools. Georgetown ISD is agreed to fund 50% of the expense
for the SRO, including the necessary vehicle and equipment.
Emergency Management Coordinator: As the third largest city in Williamson County, Georgetown has
reached the point of warranting a dedicated full-time Emergency Management Coordinator. Currently
emergency management services are part of the duties of the Assistant Fire Chief of Planning/Support. This
civilian position would be responsible for developing and maintaining a comprehensive emergency plan that
would provide a documented reference for the mitigation, preparedness, response and recovery from
4
Attachment number 1 \nPage 31 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
recognized disaster emergency situations within the community. The position would coordinate planning
efforts with other city department and community partners including appropriate tabletop exercises. The
Emergency Management Coordinator would also garner valuable grant dollars that could help offset the cost
of this position in the future.
Two Part-time Park Maintenance Workers – Ballfields: The renovations to the ballfields at VFW Park as well as
the McMaster Sports Complex will allow the City to enhance our ability to attract increased tournaments and
league play. Enhanced maintenance is required in order to keep the ballfields at a completive level. The
increasing number of tournaments will also provide an opportunity to attract additional visitors to
Georgetown from out of town teams, which enhances “heads in beds” and strengthens sales tax and
hotel/motel taxes. The additional part time maintenance workers will enable the City to keep the fields at
the necessary maintenance levels.
City Council Goal Setting Facilitation & Implementation: This recommendation includes funding for an
external facilitator to work with the City Council in developing goals and strategies that can be implemented
over the upcoming years.
Citizen Survey/Employee Survey: This City has not conducted an external citizen satisfaction survey in several
years. This program will fund a survey to provide the City Council with feedback on City services and
programs that can be used in developing future budgets. In addition, an Employee Survey would also be
undertaken to determine any underlying organizational or employee concerns.
Phase 2 of the Historic Resource Survey: This is the needed funding to complete the project that begins later
in 2015. The Historic Resource Survey was planned to be funded over 2 fiscal years.
Strategic Business Plan for the Planning Department: With the hiring of a new Planning Director expected later
in 2015, funds are requested to develop a strategic business plan for the department. This process would
include creation of a departmental mission statement and other team building functions.
Regional SWAT Team: This enhancement includes funding to allow participation in the Regional SWAT Team
Program, along with the cities of Leander and City Park. Currently, such tactical training is included in the
Police Department’s base budget. These base budget funds ($20,000) would be added to this request to
fund the City’s participation expense in the Regional team.
Bridge Deicing Program: Currently, the Street Department uses gravel on City bridges during ices storms. This
enhancement would use a different technique and material that does not degenerate the underlying bridge
structure and does not have to be removed once the ice incident is over.
Williams Drive Corridor Study: This enhancement, in conjunction with CAMPO, funds a planning study to
develop a comprehensive transportation plan in the Williams Drive corridor of the City.
Increase Parks Maintenance Funding: Previously, the City designated $150,000 for on-going capital
maintenance of the City’s parks. This item increases that allotment by $50,000 , bringing the total to
$200,000, to address continued maintenance of the City’s growing parks system.
All FY2016 General Fund Expenses total $54,016,314 and represent an increase of 2.76% over the adopted
FY2015 Budget. Included in this total is a $815,714 transfer of FY2015 Projected Ending Fund Balance to the City
Council Discretionary SRF. The net increase in FY2016 is 2.3%.
5
Attachment number 1 \nPage 32 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GENERAL FUND INCOME STATEMENT
The numbers displayed below are based on the City Manager’s Recommended Budget; these numbers include the
City Manager’s recommended requested increases as well as any anticipated revenue increases.
General Fund
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Budget
Revenues
Property Taxes 9,536,267 11,109,039 11,114,039 12,217,560 - 12,217,560
Sales Tax 10,984,724 11,785,875 11,292,500 11,587,812 - 11,587,812
Sanitation Revenue 5,962,387 6,211,991 6,483,295 6,554,000 - 6,554,000
Interest 26,908 25,000 25,000 25,000 - 25,000
Administrative Charges 1,540,270 1,958,029 1,956,937 1,922,100 - 1,922,100
All Other Revenue 11,743,672 11,524,058 12,245,985 12,618,561 89,889 12,708,450
Transfers In - ROI & Other 6,964,508 6,925,516 7,510,498 7,821,272 10,000 7,831,272
Overall Total Revenues 46,758,736 49,539,508 50,628,254 52,746,305 99,889 52,846,194
Expenses - On-Going
Downtown & Community Services 8,869,369 9,659,755 9,552,614 10,015,842 70,854 10,086,696
Finance & Administration 516,108 552,164 553,198 561,439 561,439
Fire Department 9,477,021 10,754,601 10,655,222 11,159,977 46,632 11,206,609
Georgetown Utility Systems 5,995,974 6,456,274 6,395,029 6,607,973 186,029 6,794,002
Management Services 2,428,020 2,385,212 2,318,326 2,331,583 30,000 2,361,583
Police Department 11,462,827 13,034,736 12,799,899 13,678,157 153,438 13,831,595
Transportation 4,285,067 3,108,128 2,948,699 3,137,882 - 3,137,882
Administrative Expense 2,692,152 3,087,145 3,131,266 2,962,577 - 2,962,577
Transfers Out 2,034,075 220,906 229,388 966,885 (15,000) 951,885
Total On-Going Expenses 47,760,613 49,258,921 48,583,641 51,422,315 471,953 51,894,268
Policy Compliance (Op Rev - Op Exp)(1,001,877) 280,587 2,044,613 951,926
Expenses - One-Time-Only
Downtown & Community Services 207,950 183,950 74,000 90,000 164,000
Fire Department 5,000 5,000 70,000 7,500 77,500
Management Services 452,893 452,893 410,049 30,000 440,049
Police Department 117,571 117,571 89,887 25,000 114,887
Transportation 1,703,730 1,533,730 1,000,000 50,000 1,050,000
Transfers Out 815,472 1,067,400 200,000 75,610 275,610
-
Total One-Time-Only Expenses - 3,302,616 3,360,544 1,843,936 278,110 2,122,046
Overall Total Expenses 47,760,613 52,561,537 51,944,185 53,266,251 750,063 54,016,314
Beginning Fund Balance 11,418,522 10,803,212 10,416,645 9,100,714
Ending Fund Balance 10,416,645 7,781,183 9,100,714 7,930,594
Reservations
Contingency 7,500,000 7,695,000 7,695,000 7,925,000
Available Fund Balance 2,916,645 86,183 1,405,714 5,594
6
Attachment number 1 \nPage 33 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Transportation Admin General Williams Drive Corridor Study 50,000 50,000 -
Administration General Historic Resource Survey Phase II 50,000 50,000
City Manager Ofc General Council Visioning 20,000 20,000
Emergency Svcs General Emergency Management Coordinator 1.0 45,582 2,620 37,000 85,202 105,973 Hire 5/1/2016
Emergency Svcs General Hazardous Materials 7,500 7,500 -
Environmental General Environmental Staff Upgrade 11,420 11,419 11,419
Manage through
HR Process
Inspection Svcs General Combination Building Inspectors 2.0 116,825 24,245 50,000 191,070 173,808 Hire 1/1/2016
Library General Librarian- Cataloging 1.0 35,864 35,864 71,730 Hire 4/1/2016
Parks General Park Maintenance Worker- Ball Fields
Part-Time 1.0 15,899 23,375 39,274 35,174 1 FTE = 2 PT
positions
Parks General Sport Field Maintenance Budget 9,850 9,850 9,850
PIO General Citizen & Employee Survey 30,000 30,000
Planning General Strategic Business Planning 10,000 10,000 -
Police Admin General
Central Texas Regional SWAT (CTRS) /
Regional SWAT Initiative 4,500 4,500 24,500
$20K in 2016
Base
Police Admin General OSSI Additional Licenses (CAD/RMS) 44,000 44,000 7,040
Funded thru
PSOTC
Police Ops General School Resource Officer 1.0 58,412 30,896 61,000 (84,889) 65,419 83,751
1/2 Funded by
GISD; hire 1/1/16
Animal Svcs General Animal Shelter MasterPlan 25,000 25,000
Streets General Bridge Deicing Program 5,400 15,000 20,400 200
TOTAL GENERAL 6.0 284,002 337,386 163,000 (84,889) 699,498 523,445
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
7
Attachment number 1 \nPage 34 of 94
Item # A
General Fund Revenue
2014 Actual Current Budget
FY2015
Projected FY2016 Base
Proposed
Enhancements FY2016 Budget
0000
4-0000-49-100 - TRF IN/7% UTILITY FUND 6,492,514 6,477,775 7,062,757 7,376,272 - 7,376,272
4-0000-49-103 - BALIFF, TRANSFER IN 20,000 20,000 20,000 20,000 - 20,000
4-0000-49-104 - TFR IN, FIRE HYDRANT 100,250 150,000 150,000 150,000 - 150,000
4-0000-49-106 - TRANSFER IN, JOINT SER 1,500 2,741 2,741 - - -
4-0000-49-107 - TRANSFER IN, HOT - - - - 10,000 10,000
4-0000-49-109 - TRANSFER IN, SRFS 75,244 - - - - -
4-0000-49-111 - TRF IN, UTILITY REPAIR 275,000 275,000 275,000 275,000 - 275,000
0000 Total 6,964,508 6,925,516 7,510,498 7,821,272 10,000 7,831,272
0001
4-0001-40-100 - AD VALOREM TAX 9,411,873 10,964,039 10,964,039 12,067,560 - 12,067,560
4-0001-40-102 - AD VALOREM, DELINQUENT 47,484 70,000 70,000 70,000 - 70,000
4-0001-40-103 - AV JUDGEMENTS - - - - - -
4-0001-40-105 - SALES TAX 10,228,105 10,933,000 10,500,000 10,762,500 - 10,762,500
4-0001-40-106 - SALES TAX (PROP TAX RE 1,278,513 1,372,875 1,312,500 1,345,312 - 1,345,312
4-0001-40-107 - WOLF RANCH 53% 380 AG((495,638) (500,000) (500,000) (500,000) - (500,000)
4-0001-40-108 - SALES TAX REBATES 380((26,256) (20,000) (20,000) (20,000) - (20,000)
4-0001-40-202 - LIQUOR TAXES 115,675 115,000 120,000 140,000 - 140,000
4-0001-40-203 - SPECIAL AUTO INVENTORY 177,980 195,000 195,000 195,000 - 195,000
4-0001-41-100 - ELECTRICAL SYSTEM FRAN 1,665,540 1,761,889 1,716,724 1,812,405 - 1,812,405
4-0001-41-102 - WASTEWATER SYSTEM FRAN 290,250 278,550 273,769 281,982 - 281,982
4-0001-41-103 - WATER SYSTEM FRANCHISE 539,338 492,559 503,227 600,000 - 600,000
4-0001-41-104 - STORMWATER FRANCHISE 75,898 74,279 76,697 88,510 - 88,510
4-0001-41-105 - IRRIGATION FRANCHISE 6,918 17,250 5,954 6,133 - 6,133
4-0001-41-106 - RURAL WATER SYSTEM FRA - - 156,000 165,000 - 165,000
4-0001-41-201 - CABLE TV FRANCHISE 711,776 731,300 731,300 750,000 - 750,000
4-0001-41-202 - GAS FRANCHISE 431,393 480,000 566,000 600,000 - 600,000
4-0001-41-203 - TELEPHONE FRANCHISE 604,443 575,000 600,000 650,000 - 650,000
4-0001-41-204 - ELECTRIC FRANCHISE-TXU 153,344 150,000 150,000 175,000 - 175,000
4-0001-42-100 - ALLOCATED INTEREST 26,908 25,000 25,000 25,000 - 25,000
4-0001-42-151 - TAXES, P & I 76,910 75,000 80,000 80,000 - 80,000
4-0001-43-110 - SIP FEES, DEL WEBB 182,070 140,000 180,000 200,000 - 200,000
4-0001-43-111 - SIP FEES, LAREDO 27,090 20,000 30,000 50,000 - 50,000
4-0001-43-112 - SIP FEES, OAKS SG 5,040 - - - - -
4-0001-43-160 - MASTER DEVELOPMENT FEE 50,000 - - - - -
4-0001-43-176 - LIQUOR LICENSE PERMITS 735 2,400 2,400 2,400 - 2,400
4-0001-43-179 - PUBLIC ANNOUNCEMENT RE 14,540 15,000 15,000 15,000 - 15,000
4-0001-43-182 - GEDCO ADMIN CONTRACT R 6,534 83,100 83,100 83,100 - 83,100
4-0001-44-105 - MISCELLANEOUS REVENUE((221,057) 73,500 350,000 150,000 - 150,000
4-0001-44-230 - RENT ON BUILDINGS 2,401 4,000 4,000 4,000 - 4,000
4-0001-44-232 - RENT ON LAND 74,100 110,000 - - - -
4-0001-44-361 - SALE OF PROPERTY 71,597 15,000 15,000 15,000 - 15,000
4-0001-45-100 - GRANT REVENUE 439,880 20,000 20,000 - - -
4-0001-45-101 - OTHER GRANT REVENUE 2,685 - - - - -
4-0001-48-100 - ADMINISTRATIVE CHARGES 1,540,270 1,958,029 1,956,937 1,922,100 - 1,922,100
0001 Total 27,516,339 30,231,770 30,182,647 31,736,002 - 31,736,002
0103
4-0103-43-174 - FIRE INSPECTIONS & CO'- 16,000 16,000 16,000 - 16,000
0103 Total - 16,000 16,000 16,000 - 16,000
0104
4-0104-43-120 - TAP FEE REVENUE 77,100 20,000 20,000 70,000 - 70,000
4-0104-43-162 - PERMITS-RESIDENTIAL 607,813 525,000 625,000 700,000 - 700,000
4-0104-43-163 - REMODEL-RESIDENTIAL 14,125 18,000 18,000 18,000 - 18,000
4-0104-43-170 - MISC CONST. & SIGN PER 208,803 225,000 225,000 225,000 - 225,000
4-0104-43-173 - PERMITS-COMMERCIAL 444,300 350,000 450,000 475,000 - 475,000
4-0104-43-174 - REMODEL - COMMERCIAL 22,368 20,000 24,000 25,000 - 25,000
4-0104-43-178 - REINSP. - RESIDENTIAL - 2,500 20,000 20,000 - 20,000
4-0104-43-180 - REINSP - COMMERCIAL 50 - - - - -
4-0104-43-181 - ELEC/PLUMBING INSP-ETJ 86,323 30,000 95,000 105,000 - 105,000
4-0104-43-207 - ELECTRICAL LICENSE 8,235 20,000 20,000 20,000 - 20,000
4-0104-43-300 - CITY PROJECTS ((233) - - - - -
0104 Total 1,468,884 1,210,500 1,497,000 1,658,000 - 1,658,000
0107
4-0107-43-165 - PLANNING FEES 462,641 332,550 400,000 475,000 - 475,000
4-0107-43-167 - PLANNING FEE - NOTIFIC 825 1,000 1,000 1,000 - 1,000
8
Attachment number 1 \nPage 35 of 94
Item # A
2014 Actual Current Budget
FY2015
Projected FY2016 Base
Proposed
Enhancements FY2016 Budget
4-0107-43-186 - PLANNING FEE - PRINTIN 213 1,000 1,000 1,000 - 1,000
4-0107-43-203 - PLANNING TIA REVENUE - 5,000 5,000 5,000 - 5,000
0107 Total 463,679 339,550 407,000 482,000 - 482,000
0210
4-0210-44-203 - LIBRARY REGISTRATION F 34,208 32,000 32,000 37,000 - 37,000
4-0210-44-204 - LIBRARY FINES, ETC 23,688 20,000 20,000 25,000 - 25,000
4-0210-44-205 - COFFEE SHOP RENTAL 10,620 10,620 10,620 10,620 - 10,620
4-0210-44-206 - COFFEE SHOP FEES 784 1,000 1,000 1,000 - 1,000
4-0210-44-207 - LIBRARY ROOM RENTAL 15,720 15,000 18,000 18,000 - 18,000
0210 Total 85,020 78,620 81,620 91,620 - 91,620
0211
4-0211-44-105 - MISC BALLFIELD REVENUE 17,916 13,500 18,000 15,000 - 15,000
0211 Total 17,916 13,500 18,000 15,000 - 15,000
0212
4-0212-44-102 - COMMUNITY CENTER RENTA 61,015 60,000 60,000 60,000 - 60,000
4-0212-44-103 - COMMUNITY CENTER SECUR 6,680 4,500 4,500 4,500 - 4,500
4-0212-44-105 - MISCELLANEOUS REVENUE 4,465 6,000 6,000 6,000 - 6,000
4-0212-44-238 - FEE BASED AEROBIC REV 29,818 30,000 30,000 30,000 - 30,000
4-0212-44-239 - INSTRUCTIONAL PROGRAMS 183,119 175,000 175,000 195,000 - 195,000
4-0212-44-240 - RECREATION CENTER MEMB 649,956 720,000 720,000 720,000 - 720,000
4-0212-44-241 - POOL SWIM PASSES 14,228 10,000 10,000 10,000 - 10,000
4-0212-44-242 - SWIMMING CLASSES 50,719 50,000 60,000 55,000 - 55,000
4-0212-44-243 - DAY CAMPS 151,117 150,000 150,000 160,000 - 160,000
4-0212-44-244 - SPECIAL NEEDS CAMP REV 18,985 10,000 15,000 15,000 - 15,000
4-0212-44-245 - RESERVATIONS REVENUE 23,714 30,000 30,000 30,000 - 30,000
4-0212-44-246 - BALLFIELDS FEES 60,732 65,000 65,000 70,000 - 70,000
4-0212-44-248 - SPECIAL EVENTS RECREAT 19,348 15,000 20,000 15,000 - 15,000
4-0212-44-249 - OTHER RECREATION PROGR 15,842 30,000 30,000 20,000 - 20,000
4-0212-44-253 - OUTDOOR PROGRAM REVENU 26,886 40,150 40,150 30,000 - 30,000
4-0212-44-254 - CHALLENGE COURSE REVEN 35,630 30,000 30,000 30,000 - 30,000
4-0212-44-258 - TOURNAMENT REVENUE 9 10,000 10,000 10,000 - 10,000
4-0212-44-268 - ADULT LEAGUE PROGRAMS 49,405 70,000 70,000 65,000 - 65,000
4-0212-44-274 - PARK RENTALS 22,530 18,000 18,000 20,000 - 20,000
4-0212-44-275 - YOUTH LEAGUE 83,043 52,000 85,000 85,000 - 85,000
4-0212-44-279 - WILLIAMS DRIVE POOL RE 26,924 22,000 22,000 22,000 - 22,000
4-0212-44-280 - RIVER RIDGE POOL REVEN 4,623 6,000 6,000 6,000 - 6,000
4-0212-44-282 - VILLAGE POOL REVENUE 18,027 16,000 16,000 16,000 - 16,000
4-0212-44-351 - SWIM TEAM REVENUE 2,190 5,000 5,000 5,000 - 5,000
4-0212-44-356 - SR PROGRAM REVENUE 11,777 14,000 15,000 15,000 - 15,000
4-0212-44-379 - COMMUNITY ROOM RENTAL 3,768 4,000 4,000 4,000 - 4,000
4-0212-44-381 - SILVER SNEAKERS REVENU 19,331 18,000 20,000 20,000 - 20,000
4-0212-44-382 - WRITE-OFF PAST DUE ACC 1 - - - - -
4-0212-44-383 - TEEN CTR REVENUE 13,610 20,000 20,000 20,000 - 20,000
4-0212-44-385 - EVENT ROOM RENTALS 875 2,000 2,000 2,000 - 2,000
4-0212-44-386 - REC CTR POOL REVENUE 60,110 70,000 70,000 70,000 - 70,000
4-0212-44-387 - SPLASH POOL REVENUE 21,082 20,000 20,000 20,000 - 20,000
0212 Total 1,689,559 1,772,650 1,828,650 1,830,500 - 1,830,500
0213
4-0213-44-242 - SWIMMING CLASSES 2,290 4,000 4,000 4,000 - 4,000
4-0213-44-244 - TENNIS CAMP REVENUE 46,610 55,000 55,000 60,000 - 60,000
4-0213-44-247 - POOL REVENUE 5,165 6,000 6,000 6,000 - 6,000
4-0213-44-252 - COURT FEES 7,867 10,000 10,000 11,500 - 11,500
4-0213-44-255 - TENNIS LESSONS 140,110 120,000 140,000 140,000 - 140,000
4-0213-44-257 - TENNIS MEMBERSHIPS 12,875 20,000 20,000 15,000 - 15,000
4-0213-44-259 - TENNIS LEAGUES 1,196 3,000 3,000 3,000 - 3,000
4-0213-44-260 - TENNIS TOURNAMENT 8,246 10,000 10,000 10,000 - 10,000
4-0213-44-266 - TENNIS- ADD'L REVENUE 5,431 8,000 8,000 8,000 - 8,000
4-0213-44-378 - PRO SHOP REVENUE 8,612 9,000 9,000 9,000 - 9,000
0213 Total 238,402 245,000 265,000 266,500 - 266,500
0316
4-0316-40-170 - MUNICIPAL COURT FINES 592,285 700,000 550,000 600,000 - 600,000
4-0316-40-171 - PARKING TICKETS 5,856 6,000 6,000 10,000 5,000 15,000
4-0316-40-172 - COURT SECURITY FEES 576 1,500 1,500 1,500 - 1,500
0316 Total 598,717 707,500 557,500 611,500 5,000 616,500
0402
9
Attachment number 1 \nPage 36 of 94
Item # A
2014 Actual Current Budget
FY2015
Projected FY2016 Base
Proposed
Enhancements FY2016 Budget
4-0402-44-230 - RENT ON BUILDINGS 120 120 120 120 - 120
0402 Total 120 120 120 120 - 120
0422
4-0422-44-115 - ESD CONTRACT 1,484,552 1,600,000 1,600,000 1,460,000 - 1,460,000
0422 Total 1,484,552 1,600,000 1,600,000 1,460,000 - 1,460,000
0533
4-0533-40-150 - GARBAGE REVENUE 5,803,568 6,061,991 6,288,295 6,367,000 - 6,367,000
4-0533-40-151 - GARBAGE MISC 365 - - - - -
4-0533-43-130 - CONNECT FEES 18,627 15,000 15,000 15,000 - 15,000
4-0533-44-107 - PENALTY 49,448 50,000 50,000 50,000 - 50,000
4-0533-44-200 - TRANSFER STATION REVEN 90,379 85,000 90,000 102,000 - 102,000
4-0533-44-232 - RENT ON LAND - - 40,000 20,000 - 20,000
0533 Total 5,962,387 6,211,991 6,483,295 6,554,000 - 6,554,000
0702
4-0702-44-105 - MISCELLANEOUS REVENUE 3,570 2,750 2,750 2,750 - 2,750
4-0702-44-230 - RET ON BUILDINGS - - - 17,000 17,000
0702 Total 3,570 2,750 2,750 19,750 - 19,750
0742
4-0742-44-215 - GISD - HIGH SCHOOL OFF 123,494 119,966 114,099 119,966 84,889 204,855
0742 Total 123,494 119,966 114,099 119,966 84,889 204,855
0743
4-0743-44-105 - ALARM PERMITS 72,475 60,000 60,000 60,000 - 60,000
4-0743-44-230 - POLICE REPORT REVENUE 1,997 1,200 1,200 1,200 - 1,200
0743 Total 74,472 61,200 61,200 61,200 - 61,200
0744
4-0744-44-201 - ANIMAL SERVICES 2,210 2,000 2,000 2,000 - 2,000
0744 Total 2,210 2,000 2,000 2,000 - 2,000
0846
4-0846-44-399 - BANNER REVENUE 1,000 875 875 875 - 875
0846 Total 1,000 875 875 875 - 875
Grand Total 46,694,829 49,539,508 50,628,254 52,746,305 99,889 52,846,194
10
Attachment number 1 \nPage 37 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
Electric
Revenues
97%
Interest
0.03%
Other
Revenue
3%
FY2016 Electric Fund Operating
Revenues
FY2016 Electric Fund Operating
Expenses
Georgetown Utility Systems Operating Capital Improvements
Purchased Power CRR Credits
AMI Implementation Transfer Out - GCP
Transfer Out - ISF Transfer Out - Compensation
Transfer Out - General Fund Other Transfers Out
ELECTRIC FUND
The Electric Fund is used to account for the revenues from all operating and maintenance activities of the utility
and the expenses of the departments, which support those activities. This includes the Electric departments,
purchased power costs, debt payments and capital projects. The fund also makes transfers out to the General Fund
for the City’s return on investment for the Electric utility.
FISCAL YEAR 2015
Total revenues are projected to be $70,321,924, 2.95% lower than the current budget. The lower than expected
revenue is primarily the result lower than projected sales due to the abnormally cool, wet weather in 2015.
Total expenditures are projected to be $72,674,742, 3.84% less than the current budget. Most departments are
expected to finish the current fiscal year within budget. The elimination of the solar farm CIP item originally
budgeted in FY2015 is the primary factor for the
decrease.
Total fund balance is projected to be $8,231,940 as of
September 30, 2015, which is equal to 12.74% of
operating expenditures. The future fund balance target
of $14M, as identified per the 2013 rate study, is
expected to be achieved by the end of FY17.
FY2015 is experiencing an abnormally mild year for
temperatures which are negatively impacting revenues.
FISCAL YEAR 2016
Budgeted revenues total $66.699.775. Overall, revenues
are projected to decline by 5.15%. Primary sales are
actually expected to grow by $3.17M, but fewer bond
proceeds in 2016 are the main variance factor in the
overall fund revenue decrease. The chart to the right
identifies General Fund revenues by source.
Budgeted expenses total $65,346,407 and are expected to
decrease by 10.08% from FY15 projections.
The decreases result from less CIP expense in 2016 and
lower purchased power costs. The utility begins
operating the Spinning Spur 3 wind farm as early as
October of 2015.
Recommended enhancements include 10 new FTE’s to
address system growth and operational needs, including
an electric services scheduler and project manager to
assist in providing reduced coverage to critical service
needs. An additional safety training position is also
added to manage on-going training and safety needs.
The utility is expected to review rates over the next 2
years to continue ensuring cost of service based funding.
11
Attachment number 1 \nPage 38 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
ELECTRIC FUND INCOME STATEMENT
The numbers displayed below are based on the City Manager’s Recommended Budget.
Electric Fund
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Prop. Budget
Beginning Fund Balance 11,950,561 19,852,487 10,584,758 8,231,940 8,231,940
Operating Revenue
Electric Revenues 58,017,664 62,318,107 60,229,896 63,400,000 - 63,400,000
Interest 21,280 26,000 16,928 17,425 - 17,425
Other Revenue 2,301,570 2,090,000 1,794,255 1,782,350 - 1,782,350
Interfund Transfers/Shared Svcs - 2,305,917 2,557,845 - - -
Total Operating Revenue 60,340,514 66,740,024 64,598,924 65,199,775 - 65,199,775
Operating Expense
Georgetown Utility Systems 12,033,524 15,237,776 15,164,109 14,878,765 773,414 15,652,179
Operating Capital Improvements 1,663,555 1,148,000 1,364,000 108,000 43,000 151,000
Purchased Power 38,384,323 37,073,038 37,073,038 34,000,000 - 34,000,000
CRR Credits -
AMI Implementation 187,150 50,000 50,000 50,000 84,000 134,000
Transfer Out - GCP -
Transfer Out - ISF 160,090 188,874 188,874 24,028 287,817 311,845
Transfer Out - Compensation -
Transfer Out - General Fund 4,363,571 4,464,952 4,692,914 4,945,813 - 4,945,813
Other Transfers Out 69,108 69,108 69,108 69,108 - 69,108
Total Operating Expense 56,861,321 58,231,748 58,602,043 54,075,713 1,188,231 55,263,944
Available Fund Balance 15,429,754 28,360,763 16,581,639 19,356,001 18,167,770
Policy Compliance (Operating Revenues - Operating Expenses)11,124,062 9,935,831
Non-Operating Revenue
Bond Proceeds 5,765,000 5,723,000 5,723,000 1,500,000 - 1,500,000
Total Non-Operating Revenue 5,765,000 5,723,000 5,723,000 1,500,000 - 1,500,000
Non-Operating Expenses
One-Time Programs
Capital Improvements 8,265,239 13,683,000 10,413,000 5,998,000 100,000 6,098,000
AMI/FIS System
Rollforward CIP
Debt Payments 2,839,637 3,573,771 3,573,771 3,470,507 - 3,470,507
Debt Payments - New Debt
Debt Issuance Costs 69,540 85,928 85,928 16,800 - 16,800
Total Non-Operating Expense 11,174,416 17,342,699 14,072,699 9,485,307 100,000 9,585,307
Ending Fund Balance 10,020,338 16,741,064 8,231,940 11,370,694 10,082,463
Adjustment and Reservations
CAFR Adjustment 564,420 - - - -
Rate Stabilization/Credit Reserve 4,492,324 3,000,000 1,940,118 5,000,000 - 5,000,000
Contingency 2,650,000 6,215,000 6,215,000 5,050,000 5,050,000
Available Fund Balance 3,442,434 7,526,064 76,821 1,320,694 32,463
Debt Compliance
Coverage Compliance 10,004,939
CY Debt Service Requirement 3,470,507
Debt Coverage Ratio 2.88
12
Attachment number 1 \nPage 39 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Customer Care Electric
GUS Logo Replacement - Vehicles,
Letterhead, etc. 25,000 25,000
"100% Green"
LOGO
Electric Electric Energy Services Planner/Scheduler 1.0 93,400 2,500 95,900 103,262 Hire 11/1/2015
Electric Electric Electric Operations Maintenance Crew 4.0 212,305 39,034 108,500 359,839 438,236 Hire 4/1/2016
Electric Admin Electric Utility Safety & Training Specialist 1.0 76,896 4,700 81,596 85,959 Hire 11/1/2015
Electric
Engineering Electric
New Senior Project Coordinator or
Associate Project Coordinator Position 1.0 98,556 13,880 28,500 140,936 109,585
Electric
Engineering Electric Phase Identification Tool 13,920 13,920 320
Electric
Engineering Electric
Replacement of Project Coordinator
Holdover Pickup 6,087 28,500 34,587 6,087
Electric-Sys Ops Electric System Control Center Staffing 3.0 220,251 9,385 229,636 335,936 Hire 2/1/2016
T&D Services Electric GUS Emergency Radio System 3,234 43,000 46,234 3,234
TOTAL ELECTRIC 10.0 701,408 117,740 208,500 - 1,027,648 1,082,619
Customer Care
Water/
Elec Temporary Staffing - CIS Project 84,000 84,000 84,000
GUS Admin
Water/
Elec GUS Records into Laserfiche 179,705 179,705 42,690
$99,705 = 1X
ONLY
GUS Admin
Water/
Elec
Department Collaboration and Division
Management Portal using SharePoint 25,000 25,000 1,500
TOTAL WATER/ELEC 0.0 - 288,705 - - 288,705 128,190
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
13
Attachment number 1 \nPage 40 of 94
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14
Attachment number 1 \nPage 41 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
WATER SERVICES FUND
The Water Services Fund is used to account for the revenues from all operating and maintenance activities for
Water, Wastewater, and Irrigation utilities. Each utility service is tracked separately within this fund for rate design
purposes to ensure rates are charged to fully recover the cost of providing each service.
Expenses also include debt service payments, capital costs and the transfers out to the General Fund for the City’s
return on investment (ROI).
FISCAL YEAR 2015
Total revenues are projected to be $49,900,803, 6.82% higher than the current budget. The higher than expected
revenue is primarily the result of higher than expected impact fees. Two developments, outside the City, paid their
impact fees in a lump sum at the time of platting.
Total expenditures are projected to be $53,166,810, 2.86% less than the current budget. Most departments are
expected to finish the current fiscal year within budget.
Total fund balance is projected to be $34,385,214 as of September 30, 2015, This is greater than the policy
requirement and includes reserved debt funds not yet expensed. Fund balance over the policy required
contingency is available to fund non-recurring expenditures in FY16, and is expected to be used to cash fund CIP
projects in 2016.
FISCAL YEAR 2016
Budgeted revenues total $48,461,160. Overall, revenues
are projected to decline by 2.89%. The chart to the right
identifies Water Services Fund revenues by source. The
decline is a combination of lower bond proceeds and less
impact fee revenue, as prepaid impact fees are not
budgeted. Base revenue growth, of approximately 6%, is
still expected as new customers are added.
Budgeted expenses total $63,353,367. Overall they are
budgeted to increase by 19.15% over FY15 projections.
The increase is mostly attributable to new CIP projects as
well as recommended enhancements for 2016. The
most dramatic recommended enhancement for next
year is to bring the Water and Wastewater treatment
plant operations and maintenance in house in mid-2016.
The impact of this action will result in a decrease over
$5M in operating cost over the next 5 years. In house
operations include the addition of 15 FTE’s (additional
information about this program will be provided during
the budget discussions). The other major enhancement
for 2016 is the final selection and implementation of a
new billing system (CIS).
Cap.
Recovery
Fees
14%
Water
Utility Rev
54%
WW Utility
Rev
23%
Irrigation
Utility Rev
0.5%
Transfers In
0.4%
Interest &
Other
8%
FY2016 Water Fund Operating
Revenues
Water
Admin
41%
Water Dist.
12%
Water
Plant Mgmt
11%
WW Dist.
6%
WW Plant
Mgmt
13%
Irrigation
1%
Transfers
Out
16%
FY2016 Water Fund Operating
Expenses
15
Attachment number 1 \nPage 42 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
WATER FUND INCOME STATEMENT
Water Services
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Prop. Budget
Beginning Fund Balance 22,516,039 27,729,235 37,651,221 34,385,214 - 34,385,214
Operating Revenue
Capital Recovery Fees 4,127,394 3,994,600 5,628,570 5,945,574 - 5,945,574
Water Utility Revenues 17,310,379 21,323,646 21,974,230 22,640,000 - 22,640,000
Wastewater Utility Revenues 8,678,320 8,899,988 9,125,625 9,399,394 - 9,399,394
Irrigation Utility Revenues 209,415 575,000 198,474 204,428 - 204,428
Transfer In
Interest 72,289 75,100 119,107 119,232 - 119,232
Other Revenue 2,564,675 3,031,960 4,069,831 3,341,051 - 3,341,051
Transfers In, Debt 98,596 100,000 100,000 100,000 - 100,000
Transfers In, Utilities 69,108 69,108 69,108 69,108 - 69,108
Total Operating Revenues 33,130,176 38,069,402 41,284,945 41,818,787 - 41,818,787
Operating Expense
Water Administration 9,146,593 12,199,425 11,696,433 15,735,574 58,540 15,794,114
Water Distribution 1,986,647 3,943,569 4,258,808 4,069,276 - 4,069,276
Water Plant Management 2,308,754 2,703,855 2,370,774 2,773,728 (55,988) 2,632,741
Sub-total Water Costs 13,441,994 18,846,849 18,326,015 22,578,578 2,553 22,496,131
Wastewater Distribution 1,598,118 1,819,573 1,798,281 1,891,090 - 1,891,090
Wastewater Plant Management 2,143,676 2,592,481 2,570,659 2,670,631 62,475 2,733,106
Sub-total Wastewater Costs 3,741,794 4,412,054 4,368,940 4,561,721 62,475 4,624,196
Irrigation 184,379 297,896 299,325 308,386 - 308,386
Sub-total Irrigation Costs 184,379 297,896 299,325 308,386 - 308,386
Transfers Out, GCP - - - - - -
Transfers Out, ISF 698,016 313,141 313,141 1,381,013 1,842,574 2,590,535
Transfers Out, General Fund 375,250 425,000 425,000 425,000 - 425,000
Transfers Out, Comp Study - - - - - -
Transfers Out, Utilities - 2,279,506 2,279,506 29,506 - 29,506
Transfers Out, ROI 1,951,847 2,409,505 2,353,269 2,420,817 66,763 2,487,580
Total Operating Expense 20,393,280 28,983,951 28,365,196 31,705,021 1,974,364 32,961,333
Available Fund Balance 35,252,935 36,814,686 50,570,970 44,498,980 43,242,668
Policy Compliance (Op Revs - Op Exps)9,085,451 12,919,749 10,113,766 8,857,454
Non-Operating Revenue
Bond Proceeds 12,585,000 7,990,000 7,990,000 6,000,000 - 6,000,000
Special Improvement Fees 734,443 654,250 625,858 642,373 - 642,373
Total Non-Operating Revenue 13,319,443 8,644,250 8,615,858 6,642,373 - 6,642,373
Non-Operating Expense
AMI System 315,242 - - - - -
Water CIP 8,349,463 10,807,800 10,854,550 13,238,000 - 13,238,000
Water Rollforward CIP
Wastewater CIP 3,246,320 9,338,000 9,338,000 12,519,000 - 12,519,000
Wastewater Rollforward CIP
Irrigation CIP
Sub-total CIP 11,911,025 20,145,800 20,192,550 25,757,000 - 25,757,000
Water Debt Svc 1,800,360 2,507,663 2,566,555 2,792,746 - 2,792,746
Wastewater Debt Svc 1,887,177 1,807,220 1,807,220 1,652,636 - 1,652,636
Irrigation Debt Svc 145,456 129,733 129,733 129,652 - 129,652
Debt Service, New
Bond Issuance Costs 71,277 117,500 105,556 60,000 - 60,000
Sub-total Debt Service 3,904,270 4,562,116 4,609,064 4,635,034 - 4,635,034
Total Non-Operating Expense 15,815,295 24,707,916 24,801,614 30,392,034 - 30,392,034
Ending Fund Balance 32,757,083 20,751,020 34,385,214 20,749,318 19,493,006
Adjustments & Reservations
CAFR Adjustment (PY PO Release)4,894,138 - - - - -
Reserved for Capital (Debt Proceeds) 12,585,000 10,000,000 20,000,000 10,500,000 10,500,000
Contingency 7,325,000 4,565,000 4,565,000 8,905,000 - 8,905,000
Available Fund Balance 17,741,221 6,186,020 9,820,214 1,344,318 88,006
Debt Compliance
Coverage Compliance 14,340,596 14,360,569
CY Debt Service Requirement 4,635,034 4,635,034
Debt Coverage Ratio 3.09 3.10
16
Attachment number 1 \nPage 43 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Conservation Water Irrigation and Landscape Rebates 200,000 200,000 200,000
Specified in
conservation plan
submitted to TCEQ
Customer Care Water Western District Meter Audit 184,800 184,800
Funded from
Water
Water Services Water Water & Wastewater Plant O&M 15.0 908,412 (1,036,926) 347,400 218,886 (756,508)
Moves W&WW
Plant Ops in-
house planned
for 2017
TOTAL WATER 15.0 - (652,126) 347,400 - 603,686 (556,508)
Customer Care
Water/
Elec Temporary Staffing - CIS Project 84,000 84,000 84,000
GUS Admin
Water/
Elec GUS Records into Laserfiche 179,705 179,705 42,690
$99,705 = 1X
ONLY
GUS Admin
Water/
Elec
Department Collaboration and Division
Management Portal using SharePoint 25,000 25,000 1,500
TOTAL WATER/ELEC 0.0 - 288,705 - - 288,705 128,190
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
17
Attachment number 1 \nPage 44 of 94
Item # A
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18
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13
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40
1
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6
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27
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28
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5
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0
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8
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27
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8
7
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6
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75
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75
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16
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12
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56
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,
2
4
6
57
5
,
0
0
0
0%
57
5
,
0
0
0
57
5
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59
2
,
2
5
0
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0
5
3
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4
3
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3
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CO
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23
,
9
0
0
15
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0
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9
6
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20
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9
0
3
22
,
0
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22
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0
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6
6
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14
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6
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76
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25
1
,
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0
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1
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0
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0
18
Attachment number 1 \nPage 45 of 94
Item # A
BU
D
G
E
T
P
R
O
J
E
C
T
I
O
N
W
O
R
K
S
H
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7/
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1
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,
8
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1
4
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0
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11
,
8
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3
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3
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6
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3
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69
,
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0
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69
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51
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69
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69
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16
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39
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40
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%
19
Attachment number 1 \nPage 46 of 94
Item # A
CI
T
Y
O
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G
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O
R
G
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W
N
BU
D
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69
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20
Attachment number 1 \nPage 47 of 94
Item # A
FY2016 Annual Budget
Salaries &
Benefits
9%
Operations
90%
Transfer
Out -ISF
1%
FY2016 Operating Expenses
Fuel &
Terminal
Sales
79%
Leases &
Rentals
19%
All Other
Revenues
2%
FY2016 Operating Revenues
AIRPORT FUND
The Airport Fund is designed to be a self-supporting enterprise funded by user charges. Over the past several years,
the fund’s expenses have out-paced revenues, resulting in a drawdown of fund balance.
In order to restore the fund to self-supporting status, airport operations and financial conditions have been
carefully evaluated. In the past year alone, several steps have been taken to find solutions for the fund including
the evaluation and implementation of new lease rates, performing a third party audit of airport operations, and
increasing fuel margins.
Through the investments made in operations, management and technology, the goal is to have the Airport Fund
self-supporting within three to five years.
FISCAL YEAR 2015
Total operating revenues are projected to be $2,786,365, 13.2% lower than the current budget. The lower than
expected revenue is primarily the result of decrease sales in fuel. Heavier than normal rain totals in the spring and
early summer caused less gallons to be sold than budgeted. Non-operating revenue is projected to end the fiscal
year at 886,186.
Total operating expenditures are projected to be $2,813,126, 14.9% less than the current budget. The decrease in
expenses is directly tied to the savings in fuel costs and fuel purchases. Non-operating expense is projected to end
the fiscal year at 193,468, including funds for capital construction and debt service payments.
Total fund balance is projected to be ($106,977) as of
September 30, 2015 and is addressed in FY2016. The
unused bond proceeds are shown as restricted in the
fund balance calculation. In the current fiscal year, the
contingency requirements of the fund are being covered
through the citywide contingency reserve.
FISCAL YEAR 2016
Budgeted operating revenues total $3,600,950. Overall,
revenues are projected to grow by 14.16% relative to
the FY2015 Budget. The increase in revenue is driven by
increases in lease and tiedown rates, increases in fuel
margin and increases in projected gallons sold. The chart
to the right identifies operating revenue by source. Non-
operating revenues total $25,000 from the TxDOT RAMP
Grant.
Base budgeted operating expenses total $3,361,112, an
increase of 4.02% relative to the FY2015 budget. The
increase in base budget is related to increases in routine
and preventative maintenance which had been missing
in prior budgets.
Proposed Enhancements total $89,000 and include a FBO
Management Software, increase for credit card fees and
foreign object debris removal equipment.
21
Attachment number 1 \nPage 48 of 94
Item # A
FY2016 Annual Budget
All operating expenses total $3,450,122 and represent an increase of 6.78% from the FY2015 Budget.
Total fund balance is budgeted to be ($14,152) as of September 30, 2016. The budgeted ending fund balance
reflects continued efforts to implement improved business and financial policies at the airport. Furthermore, the
FY2016 budgeted fund balance is considerably less than projected in the FY2015 budget due to changes already
implemented in the current fiscal year, and may in fact finish FY2016 in a positive financial position.
Currently, the Airport Fund does not include any contingency funds as required by the City’s Financial Management
Policy Statements. Additionally, the $59,435 debt service payment from bonds issued in May 2015 are being
diverted and funded by the General Fund. These conditions are expected to be resolved with three to five years as
improved operations at the airport result in the fund being self-sustaining.
AIRPORT FUND INCOME STATEMENT
Airport Fund
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Prop Budget
Beginning Fund Balance 342,904 21,612 82,210 748,167 - 748,167
-
Operating Revenue -
Fuel & Terminal Sales 2,519,280 2,471,050 2,123,610 2,876,150 - 2,876,150
Leases & Rentals 579,169 625,600 623,950 684,400 - 684,400
Interest 189 4,000 15 400 - 400
All Other Revenues 155,559 53,600 38,790 40,000 - 40,000
Transfers In 131,000 - - - - -
Operating Revenue 3,385,197 3,154,250 2,786,365 3,600,950 - 3,600,950
-
Operating Expense -
Transportation 3,499,315 3,227,462 2,809,663 3,360,032 75,000 3,435,032
Transfer Out - ISF 5,160 3,463 3,463 1,080 14,000 15,080
Transfers Out - Utilities 22,035 - - - - -
Operating Expense 3,526,510 3,230,925 2,813,126 3,361,112 89,000 3,450,112
-
Available Fund Balance 201,591 (55,063) 55,449 988,005 (89,000) 899,005
-
Policy Compliance (Operating Revenues - Operating Expenses 239,838 (89,000) 150,838
-
Non Operating Revenue -
Grants 25,056 16,186 25,000 25,000
Bond Proceeds 870,000 870,000 -
Non Operating Revenue 25,056 870,000 886,186 25,000 - 25,000
-
Non Operating Expense -
Capital Projects - 870,000 14,856 857,935 - 857,935
Debt Payments 144,437 178,612 178,612 80,222 - 80,222
Non Operating Expense 144,437 1,048,612 193,468 938,157 938,157
-
Ending Fund Balance 82,210 (233,675) 748,167 74,848 (89,000) (14,152)
-
Adjustments & Reservations -
Contingency 150,000 119,358 -
Restricted Bond Proceeds - - (855,144) - - -
-
Available Fund Balance (67,790) (353,033) (106,977) 74,848 (89,000) (14,152)
22
Attachment number 1 \nPage 49 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Airport Airport Pavement Management Program 20,000 20,000 20,000
Airport Airport FBO Management Software 20,000 20,000 2,000
Airport Airport Credit Card Fees 25,000 25,000 25,000
Airport Airport Foreign Object Debris Removal Equip 10,000 14,000 24,000 10,000
TOTAL AIRPORT 0.0 - 55,000 34,000 - 89,000 57,000
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
23
Attachment number 1 \nPage 50 of 94
Item # A
Airport Revenue Detail
FY2015 Projection FY2016 Base FY2016 Additions FY2016 Budget
Revenue
Fuel and Terminal Sales
4-0601-40-162 -FUEL SALES 2,122,405 2,875,000 2,875,000
4-0601-40-164 -TERMINAL SALES, TAXABLE 1,200 750 750
4-0601-40-165 -TERMINAL SALES, NON-TAXABL 5 400 400
Fuel and Terminal Sales Total 2,123,610 2,876,150 2,876,150
Leases and Rentals
4-0601-40-163 -HANGAR RENTALS 375,000 415,000 415,000
4-0601-40-167 -STORAGE RENTALS 1,350 2,400 2,400
4-0601-40-173 -CONTRACT LEASES 228,000 240,000 240,000
4-0601-44-273 -TIE DOWN REVENUE 19,600 27,000 27,000
Leases and Rentals Total 623,950 684,400 684,400
All Other
4-0601-40-100 -AD VALOREM TAX 38,000 38,000 38,000
4-0601-44-105 -MISCELLANEOUS REVENUE 135 1,000 1,000
4-0601-44-238 -SPECIAL EVENTS REVENUE 350 1,000 1,000
4-0601-44-355 -DONATIONS 305 - -
4-0601-44-360 -DISCOUNTS TAKEN - - -
All Other Total 38,790 40,000 40,000
Interest
4-0601-42-100 -ALLOCATED INTEREST 15 400 400
Interest Total 15 400 400
Grant
4-0601-45-100 -GRANT REVENUE 16,186 25,000 25,000
Grant Total 16,186 25,000 25,000
Bond
4-0601-47-100 -BOND PROCEEDS 870,000 -
Bond Total 870,000 -
Revenue Total 3,672,551 3,625,950 3,625,950
Grand Total 3,672,551 3,625,950 3,625,950
24
Attachment number 1 \nPage 51 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
Transporta
tion
89%
Transfers
Out, ISF
2.30%
Transfers -
ROI
9%
FY2016 Stormwater Fund
Operating Expenses
Stormwate
r Fees
99%
Interest
0.06%
Other
Revenue
1%
FY2016 Stormwater Fund
Operating Revenues
STORMWATER DRAINAGE FUND
The Stormwater Drainage Fund is used to account for all operating and maintenance activities of the City’s drainage
system and the debt payments for bonds issued in past years to improve drainage issues.
FISCAL YEAR 2015
Total revenues are projected to be $4,964,778, 0.44% higher than the current budget. The higher than expected
revenue is the result of increased sales.
Total expenditures are projected to be $4,591,443, 14.92% less than the current budget. Most departments are
expected to finish the current fiscal year with budget. The fund is expected to have less CIP expense than budgeted
due to delayed buyouts of flood plain properties.
The fund is not expected to meet its bond coverage requirement as set by internal financial policy. This is due to
known larger expenditures, and phasing in of rate changes to offset them. The fund should return to self-sustaining
coverage in 2 to 3 years.
Total fund balance is projected to be $1,013,361 as of September 30, 2015, which is equal to 49% of operating
expenditures. The City’s Fiscal and Budgetary requirement sets a contingency level of $150,000. Proceeds from
bonds issued in previous year have been reserved to fund capital improvements in the upcoming year. Remaining
fund balance is available to fund non-recurring expenditures in FY2015.
FISCAL YEAR 2016
Budgeted revenues total $3,881,620. Overall, revenues are
projected to decline by 21.82% due to less bonds being
issued for capital in 2016. The chart to the right identifies
Stormwater Drainage revenues by source.
Primary revenue is budgeted at $3,237,620, which
represents an increase of 26.64% over FY2015 projections.
The current Stormwater rate is $5.25. A rate adjustment
of $1.25 is being recommended to fund the MS4 Permit
Requirements and provide additional funding for debt
coverage needs and on-going capital maintenance.
Budgeted expenses total $4,181,465. Overall they are
budgeted to decrease by 8.93% over FY2015 projections,
due primarily to less CIP expense in 2016. While the MS4
permits are expected to increase overall costs, the fund
will spend less in regards to the buyouts of properties in
the flood zones.
25
Attachment number 1 \nPage 52 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
STORMWATER DRAINAGE FUND INCOME STATEMENT
Stormwater Fund
FY2014
Actual
FY2015
Budget
FY2015
Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Budget
Beginning Fund Balance 1,321,571 916,372 640,026 1,013,361 1,013,361
Operating Revenue
Stormwater Fees 2,469,095 2,460,973 2,556,571 2,617,015 620,605 3,237,620
Interest 3,977 5,000 957 2,000 - 2,000
Other Revenue 18,453 62,035 17,250 17,000 - 17,000
Transfers In, Utilities 22,035 - - - - -
Transfers In, Salary Adj.815 - - - - -
Total Operating Revenues 2,514,375 2,528,008 2,574,778 2,636,015 620,605 3,256,620
Operating Expense
Transportation 1,563,807 1,844,997 1,832,584 2,084,497 18,618 2,142,363
Transfers Out, ISF 16,392 65,287 65,287 55,671 - 55,671
Transfers Out, Comp Study - - - - - -
Transfers - ROI 177,096 173,318 180,167 183,191 43,442 226,633
Total Operating Expense 1,757,295 2,083,602 2,078,038 2,323,360 62,061 2,424,667
Available Fund Balance 2,078,651 1,360,778 1,136,766 1,326,017 1,845,314
Policy Compliance (Operating Revenues - Operating Expenses)312,656 831,953
Non-Operating Revenue
Grant 459,000 200,000 175,000 225,000 - 225,000
Bond Proceeds - 2,215,000 2,215,000 250,000 - 250,000
Total Non-Operating Revenue 459,000 2,415,000 2,390,000 475,000 - 475,000
Non-Operating Expense
One-Time Programs
Capital Improvements 1,496,824 2,850,000 2,050,000 950,000 - 950,000
Rollforward CIP
Debt Payments 382,341 430,844 430,844 596,794 - 596,794
Debt Service - New
Bond Issue Costs 5,440 32,561 32,561 4,000 - 4,000
Total Non-Operating Expense 1,884,605 3,313,405 2,513,405 1,550,794 - 1,550,794
Ending Fund Balance 653,046 462,373 1,013,361 250,223 769,520
Adjustments & Reservations
CAFR Adjustment (13,020) - - - -
Reserved for Capital - - 550,000 500,000 - 500,000
Contingency 150,000 150,000 150,000 250,000 - 250,000
AVAILABLE FUND BALANCE 490,026 312,373 313,361 (499,778) 19,520
DEBT COMPLIANCE
Coverage Compliance 312,656 831,953
CY Debt Service Requirement 596,794 596,794
Debt Coverage Ratio 0.52 1.39
26
Attachment number 1 \nPage 53 of 94
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27
Attachment number 1 \nPage 54 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
SPECIAL REVENUE FUNDS
DOWNTOWN AND COMMUNITY SERVICES
DTCS
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
CDBG Grants Fund 3,104 238,304 241,408 -$
Cemetery Fund 279,705 143,400 65,000 358,105$
CVB/Tourism Fund 488,178 994,500 936,125 546,553$
Downtown Fund 9,740 - - 9,740$
Library Fund - 60,200 60,200 -$
Main Street Façade 53,320 161,200 184,520 30,000$
Parks Restricted 30,335 157,300 187,635 -$
Parkland Dedicated Fees 392,926 142,000 534,926 -$
Tree Fund 231,307 50,150 281,457 -$
PEG Fee Fund - 140,150 140,150 -$
Total Dowtown & Comm Svcs 1,488,615$ 2,087,204$ 2,631,421$ 944,398$
CDBG GRANTS FUND
The Community Development Block Grants fund projects eligible through the US Department of Housing and Urban
Affairs Division. The CDBG funds are administered through Williamson County and have funded infrastructure
improvements such as sidewalks and wastewater lines in eligible geographic areas.
CEMETERY FUND
The Cemetery Fund was established to plan for the ongoing maintenance of the City's cemeteries. Revenues are
generated from plot sales and maintenance fees.
CVB/TOURISM FUND
The Tourism Fund collects the 7% Hotel Occupancy Taxes related to hotel stays in properties within the City.
Eligible expenses are defined by state law and include operating a visitor center, promotion of culture and local
sites and historic preservation.
LIBRARY FUND
The Library fund is use to account for the receipt and expenditure of restricted donations such as memorials and
gifts for a designated library purchase or program. It also accounts for the receipt of the Texas State Library grant
for librarian salaries and books.
MAIN STREET FAÇADE FUND
The Main Street Façade accounts for grants distributed by the Main Street Board for the improvement of
commercial facades in the Downtown Overlay District. Revenues are gained by General Fund contributors and fund
raising efforts by the Main Street Board. For FY2016, the annual Holiday Light program is being proposed to be
sponsored by Georgetown Utility Systems to promote the “100% Green” program.
PARKS RESTRICTED FUND
This fund is used to account for revenues earned by the City from activities on City park land, which are restricted
for improvements to park land and for parkland dedication fees paid by developers, which are restricted by zones
for new parks.
28
Attachment number 1 \nPage 55 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
PARKLAND DEDICATION
The Parkland Dedication SRF was established through the Parkland Dedication Ordinance. When new residential
developments are built they are required to dedicate land or pay a fee in lieu of dedication. When a fee is paid, the
money is set aside to be used in a restricted zone near the development. The funds must be used for parks and
recreation improvements such as new playgrounds, new parks, and trails or to buy parkland.
TREE FUND
The Tree funds are generated by new development projects within the city limits of Georgetown and it’s ETJ that
remove protected and heritage trees. These funds are used by the Urban Forester for planting, pruning, irrigation,
maintenance, and other associated tree actives in city parks, or other city-owned property
PEG FEE FUND
The PEG fund is used to account for the receipt and expenditure of PEG fees that are legally restricted for capital
expenditures related to the City's cable access channel.
TAX INCREMENT REINVESTMENT ZONE (TIRZ)
DOWNTOWN TIRZ
The Downtown TIRZ was established in 2005 to fund the implementation of the City’s Downtown Master Plan.
FINANCE & ADMINISTRATION
Finance & Administration
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Court Fees Fund 56,593 43,200 25,000 $ 74,793
Juvenile Fund - 80,033 66,171 13,862$
COURT FEES FUND
The Court Security fund is used to account for the receipt and expenditure of court costs, regulated by statute, for
security personnel, services and items related to buildings that house the operation of the Municipal Court. --The
Technology Fund is used to finance the purchase of or to maintain technological enhancements for the Municipal
Court as outlined by statute.
JUVENILE FUND
The Juvenile Case Manager Fund is used for the receipt and expenditure of a court fee that is collected if the
municipality employs a juvenile case manager. The fund is to finance the salary, benefits, training, travel expenses,
office supplies and other necessary expenses of the juvenile case manager, as outlined by statute.
TIRZ
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Downtown TIRZ 62,062 202,000 264,000 62$
29
Attachment number 1 \nPage 56 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FIRE
EMS PARAMEDIC FUND
The EMS Paramedic Fund is used to track costs and related revenues associated with the City’s operation of EMS
Services beginning in Oct 2015.
FIRE BILLING FUND
This fund is provided through billing for services. These funds are used to purchase fire equipment and special
needs. Revenues are also used to help fund fire prevention needs and public education.
DOWNTOWN TAX INCREMENT REINVESTMENT ZONE (TIRZ)
The Downtown TIRZ was established in 2005 to fund the implementation of the City’s Downtown Master Plan.
CITY COUNCIL DISCRETIONARY SRF
This SRF was created in July of 2015 and includes FY2015 projected year end fund balance not allocated in the
FY2016 budget. These funds will be reallocated after the year end audit at the direction of the City Council.
GEORGETOWN UTILITY SYSTEMS
GUS
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Conservation 583,908 266,000 849,908 -$
Permitting 11,589 80,050 91,639 -$
CONSERVATION FUND
The Conservation SRF is a fund dedicated to energy efficiency programs and projects and is supported solely by the
$1.00 Conservation Fee charged monthly to all City of Georgetown electric customers on their utility bills. This fee
is used to maintain compliance with House Bill 3693, which calls for enhancement of existing energy efficiency
programs and strengthening of statutory requirements, as well as, to promote more electric demand management
by customers. Specific programs supported by the Conservation SRF include Home Energy Audits, Weatherization
Programs and the LED Light Bulb Exchange Program.
PERMITTING FUND
This funding source is for MyPermitNow (MPN) which is a comprehensive electronic permit, inspection and tracking
system for all types of construction projects. This system allows for efficient and improved customer service for
Fire Billing
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Paramedic Program (92,608) 1,950,000 1,664,180 $ 193,212
Fire Billing - 188,750 188,750 -$
Total Fire (92,608)$ 2,138,750$ 1,852,930$ 193,212$
Transportation Fund
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Council Discretionary - 815,714 - 815,714$
Total Management Services - 815,714 - 815,714
30
Attachment number 1 \nPage 57 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
both the internal and external customers. The goal is to expand the system to increase productivity and efficiency
for builders and city staff. This program is funded by the technology fees which are charged to the users.
POLICE
Police
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Abandoned Vehicle - 2,100 2,100 -$
Animal Services Fund 94,890 26,400 121,290 -$
Grants Fund 2,943 64,887 67,830 -$
Seizures Fund 121,987 60,160 182,147 -$
Total Police 219,820$ 153,547$ 373,367$ -$
ABANDONED VEHICLE FUND
This fund is used to track costs and related revenues for vehicles that have been impounded and are later
auctioned.
ANIMAL SERVICES
This fund is for donations received from various sources. These funds are utilized for items and projects that are
unable to be achieved within the existing budget.
GRANTS FUND
This fund is used to account for any related Police grants that may be authorized and expended during the fiscal
year.
SEIZURES FUND
This fund is used to account for properties and revenues seized by the Georgetown Police Department. Texas State
Law requires the funds only be used for specifically defined law enforcement purposes.
TRANSPORTATION
Transportation Fund
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Streets 1/4 Cent Sales Tax 1,940,663 2,760,000 3,362,400 1,338,263$
Total Transportation 1,940,663 2,760,000 3,362,400 1,338,263
STREETS ¼ CENT SALES TAX
This fund is used to account for the receipt and expenditure of revenues collected from the ¼ cent sales tax
approved by the citizens in November 2001 under Texas House Bill 445. The funds are required to be spent on
maintenance of streets that were in existence at the time of adoption of the tax. This tax was reauthorized by
voters in November 2006 and again in 2010. This authorization will sunset in March 2015 unless reauthorized by
voters in November 2014. Projects for FY2015 are included in the Capital Improvement Project section of this
document.
31
Attachment number 1 \nPage 58 of 94
Item # A
FY2016 Annual Budget
EMS PARAMEDIC FUND
The EMS Paramedic program is a Special Revenue Fund (SRF) which is anticipated to begin medical transports
October 1st, 2015. Originally budgeted in FY2015 with nine FTEs and two Transitional Response Vehicles (TRVs), the
scope of the program was expanded midyear to include 15 FTEs and four TRVs. Fees for medical transports fund
this SRF.
FISCAL YEAR 2015
Revenues in FY2015 are projected to be $450,000. The current year revenue is a midyear budget amendment in
which excess fund balance in the General Fund was appropriated to stabilize the EMS Paramedic Fund. Since the
scale of the program was amended mid-year from two TRVs to four TRVs and the implementation date was pushed
back from summer 2015 to October 1, the fund incurred more expense and realized none of the projected
revenues. The transfer of $450K was made to offset increased expenses and stabilize the fund.
Expenses in FY2015 are projected to total 542,608 and represent the costs of nine mid-year FTEs and six FTEs
anticipated to be hired August 1st, 2015.
Fund Balance at year-end is anticipated to be a -$92,608 and will be offset with a due to due from though the CAFR.
FISCAL YEAR 2016
Since the EMS Paramedic Program is a new, revenue projections are based on assumptions and not historical data.
As the program matures and real data points are established, staff will closely analyze and forecast revenue in the
out years using historical regression trend analysis and not assumptions. For the first year, projections are based on
documentation received from Williamson County, industry standards and information obtained from other similar
sized Texas cites operating an EMS Paramedic program.
Operating Revenues in FY2016 are projected to be $1.95M. This figure is based on 4,200 transports and a collection
rate of 41%.
Operating Expenses total $1.66M in include $1.10M in salaries and benefits. The personnel expense includes the
public safety step increases and assumes the highest cost health benefits plan for the six vacancies to be hired in
August.
Fund Balance is anticipated to increase as revenues are projected to outpace operating expenses in FY2016 and
offset the year-end negative fund balance in FY2015.
The capital start-up costs of the fund total $1,003,928.84 and include the costs of the TRVs, and necessary
equipment like cardiac monitors, defibrillators and stretchers. The funds to purchase this equipment are located in
the Fleet ISF fund, which is funded with $700K of 2015 CO Bond Proceeds and existing fund balance in the Fleet ISF.
Currently, all vehicle replacements related to public safety are located in the Fleet ISF and not within the operating
department.
LONG TERM GOALS OF THE FUND
1) Reimburse the General Fund for the $450K cash infusion which stabilized the start-up costs of the EMS
Paramedic fund.
2) Assist in funding TRV capital replacement when the useful life of current assets expires.
3) Develop rate structures consistent with best practices and analyze revenue forecast using concrete data
specific to our unique community.
4) Extend the useful life of engines through the use of the TRVs and the Fleet Infor Management system.
32
Attachment number 1 \nPage 59 of 94
Item # A
FY2016 Annual Budget
Airport Fund
FY2015
Proj. Actual
FY2016
Budget
Beginning Fund Balance - (92,608)
Revenue
Transport Revenues - 1,950,000
Transfer In 450,000 -
Revenue 450,000 1,950,000
Expense
Personnel 435,108 1,108,136
O&M 107,500 556,044
Expense 542,608 1,664,180
Available Fund Balance (92,608) 193,212
Annual Balance (92,608) 285,820
EMS Paramedic Fund
33
Attachment number 1 \nPage 60 of 94
Item # A
Street Maintenance Tax SRF 203
L:\Division\finance\budget\15_16\Workpapers\Fund Schedules\Special Revenue Funds\[FD 203 Street Tax 1516.xls]Fund 203
Street Maintenance Tax
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Prop Budget
Beginning Fund Balance 2,365,469 3,550,470 2,035,520 1,890,663 ‐ 1,890,663
Revenues
1/4 Sales Tax Revenue 2,557,026 2,745,750 2,625,000 2,690,625 ‐ 2,690,625
Interest 10,323 10,000 10,000 10,000 ‐ 10,000
Transfer In ‐ ‐ ‐ ‐ ‐ ‐
Total Revenues 2,567,349 2,755,750 2,635,000 2,700,625 ‐ 2,700,625
Revenues
Operating Expenditures 8,990 36,400 63,857 400 ‐ 400
Capital Expenditures 2,543,415 2,250,000 2,250,000 3,362,000 ‐ 3,362,000
Arterial Project ‐ ‐ ‐ ‐ ‐ ‐
Transfer Out 344,893 466,000 466,000 ‐ ‐ ‐
Total Expenditures 2,897,298 2,752,400 2,779,857 3,362,400 ‐ 3,362,400
Ending Fund Balance 2,035,520 3,553,820 1,890,663 1,228,888 ‐ 1,228,888
Adjustments & Reservations
Arterial Reservation 1,293,715 575,000 575,000 625,000 ‐ 625,000
Available Fund Balance 741,805 2,978,820 1,315,663 603,888 ‐ 603,888
TOTAL PROGRAM REQUESTS
Operating Revenues are reflective of overall sales tax trends. For 2016, all unrestricted funds are planned to be appropriated
as more maintenance work is planned.
34
Attachment number 1 \nPage 61 of 94
Item # A
Tourism Fund 201
L:\Division\finance\budget\15_16\Workpapers\Fund Schedules\Special Revenue Funds\[FD 201 CVB 1516mr.xls]FUND
Tourism Fund
FY2014
Actuals
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Prop. Budget
Beginning Fund Balance 506,135 586,156 568,793 488,178 ‐ 488,178
Revenues
Operating 628,246 708,000 675,000 860,000 ‐ 860,000
Poppy Festival 80,650 90,000 131,156 125,000 ‐ 125,000
Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐
Interest & other 9,276 11,500 9,500 9,500 ‐ 9,500
Transfers In, Gfund 4,070 ‐ ‐ ‐ ‐ ‐
Transfers In, Salary Adj.13,620 3,710 3,710 ‐ ‐ ‐
Total Revenues 735,862 813,210 819,366 994,500 ‐ 994,500
Expenditures
Main Street ‐ ‐ ‐ ‐ ‐ ‐
Convention & Visitors Bureau 563,707 689,450 689,131 658,614 155,711 814,325
Poppy Festival 79,997 80,000 80,000 85,000 ‐ 85,000
Transfer Out, GCP ‐ 130,000 130,000 ‐ ‐ ‐
Transfer Out, SRF‐ ‐ ‐ ‐ ‐ ‐ ‐
Transfer Out, ISF 7,000 850 850 ‐ 26,800 26,800
Transfer Out, General Fund 22,500 ‐ ‐ ‐ 10,000 10,000
Total Expenditures 673,204 900,300 899,981 743,614 192,511 936,125
Ending Fund Balance 568,793 499,066 488,178 739,064 (192,511) 546,553
Adjustments & Reservations
Contingency 75,000 150,000 150,000 200,000 ‐ 200,000
Available Fund Balance 493,793 349,066 338,178 539,064 (192,511) 346,553
TOTAL PROGRAM REQUESTS
2015 in Review
2016 Proposed Budget
The tourism fund revenuews are projected to increase 7.4% over 2014, yet are slightly less than budgeted due to the
delay in opening the new Hampton Inn in 2015. Expenditures are within budget with ending fund balance to be
slightly less than budgeted due to the revenue shortfall previously mentioned.
Operating revenues are expected to increase over $180,000 due to the full year of operations for the Hampton Inn, as
well as the new Sheraton Conference Center expected to come onlin in Summer 2016. Funding for recommeneded
enhancements include shuttle service for the new conference center, a new CVB van and added marketing for Arts &
Culture. In addition, the Visitor's Center will now be staffed by City employees to augment volunteer efforts.
35
Attachment number 1 \nPage 62 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Arts & Culture CVB Fund Marketing for Cultural District 10,000 10,000 10,000
CVB CVB SRF Renovate Old Council Chambers Bldg 100,000 100,000
CVB CVB SRF
Visitor Center Staffing- Office Assistant
Part-Time 0.5 22,191 800 22,991 22,191
CVB CVB SRF CVB Vehicle 3,620 26,000 29,620 3,620
CVB CVB SRF Advertising 20,000 20,000 20,000
CVB CVB SRF
Shuttle Service for Rivery Until Fixed
Route System is On-line 9,900 9,900
TOTAL CVB 0.5 22,191 44,320 126,000 - 192,511 55,811
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
36
Attachment number 1 \nPage 63 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Main Street Façade SRF Annual Downtown Holiday Lighting 60,000 60,000 60,000
Sponsored by
GUS ELECTRIC
Main Street Façade SRF Feasibility Review - 8th Street Alleyway 10,000 (10,000) -
Funded through
MS fundraiser
TOTAL FAÇADE SRF 0.0 - 60,000 - - 60,000 60,000
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
37
Attachment number 1 \nPage 64 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
INTERNAL SERVICE FUND SUMMARY
Internal Service Funds are used to account for operations of the City that provide services to other departments
within the City, and are allocated to using departments based on specific criteria which is reviewed annually.
FACILITIES MAINTENANCE
The Facilities Maintenance Fund provides janitorial services, light maintenance, equipment repair and replacement
(copiers, HVAC, etc.), landscape maintenance, building repair and replacement (roofs, painting, carpet, etc.) on an
established schedule. Charges for services to each department are made based on predetermined lease fees.
Facilities
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Proposed
Budget
Beginning Fund Balance 512,875 120,102 138,700 507,960 - 507,960
Revenues
Charges for Service 1,994,121 3,121,108 3,121,108 3,215,867 - 3,215,867
Interest & Other 4,533 8,000 4,500 5,000 - 5,000
Transfers In 9,400 - - - - -
Transfers In, Salary Adj 21,900 - - - - -
Total Revenues 2,029,954 3,129,108 3,125,608 3,220,867 - 3,220,867
Expenses
Facility Maintenance Services 816,027 998,495 909,435 836,126 3,000 839,126
Facility Maintenance Contracts 1,382,718 1,877,354 1,846,913 2,351,148 127,000 2,478,148
Transfers Out, ISF 35,800 - - - - -
Transfers Out 170,000 - - - - -
Total Expenses 2,404,545 2,875,849 2,756,348 3,187,274 130,000 3,317,274
Ending Working Capital 138,284 373,361 507,960 541,553 (130,000) 411,553
CAFR Adjustment 416 - - - - -
Available Working Capital 138,700 373,361 507,960 541,553 (130,000) 411,553
Increases for 2016 include higher annual janitorial costs due to expanded services in 2015, as well as, additional
annual costs associated with the PSOTC.
Recommended enhancements for 2016 include the lease cost of a new scissor lift for use at the PSOTC and the cost
associated with use of the old Power Plant building (old PD) by various City departments in 2016.
DTCS
FY2016
Beginning Fund
Balance
FY2016
Revenues
FY2016
Expenditures
FY2016 Ending
Fund Balance
Facilites 507,960 3,220,867 3,317,274 411,553$
Fleet 1,007,770 4,550,244 4,491,878 1,066,136$
Joint Services 378,092 14,670,514 14,944,887 103,719$
Information Technology 243,397 5,175,623 5,261,377 157,643$
Self Insurance 756,904 5,354,500 5,555,760 555,644$
Total Dowtown & Comm Svcs 2,894,123$ 32,971,748$ 33,571,176$ 2,294,695$
38
Attachment number 1 \nPage 65 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FLEET MANAGEMENT
The Fleet Management Fund provides vehicles, vehicle equipment and communications equipment to all using City
departments, as well as maintenance of all vehicles. Charges for services are based on annualized replacement and
maintenance costs of each vehicle
Fleet Management
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Proposed
Budget
Beginning Fund Balance 1,246,948 832,068 1,021,182 1,007,770 - 1,007,770
Revenues
Charges for Service 2,475,712 2,625,848 2,626,376 2,773,397 92,613 2,866,010
Interest & Other 6,914 19,000 12,000 12,000 - 12,000
Sale of Property - 20,000 20,000 20,000 - 20,000
Transfers In - - - - 14,000 14,000
Transfers In, General Fund 28,812 9,000 9,000 15,000 50,500 65,500
Transfers In, Joint Services 39,315 66,350 66,350 - - -
Transfers In, Facilities 35,000 - - - - -
Transfers In, Utilities 408,893 452,100 452,100 - 511,748 511,748
Transfers In, SRF 347,313 435,000 435,000 - 57,408 57,408
Transfers In, Salary Adj.- 23,280 23,280 - - -
Transfers In, GCP 1,436,000 1,208,000 1,208,000 949,000 - 949,000
Total Revenues 4,777,959 4,858,578 4,852,106 3,769,397 726,269 4,495,666
Expenses
Capital Replace & Ins 3,952,155 3,358,763 3,358,763 2,417,233 604,900 3,022,133
Fleet Services 1,086,268 1,263,303 1,263,239 1,299,888 118,857 1,418,745
Transfers Out - 243,516 243,516 - - -
Total Fund Expenses 5,038,423 4,865,582 4,865,518 3,717,121 723,757 4,440,878
Ending Working Capital 986,484 825,064 1,007,770 1,060,046 1,062,558
CAFR Adjustment 34,698 - - - - -
Available Fund Balance 1,021,182 825,064 1,007,770 1,060,046 - 1,062,558
Projected ending 2015 fund balance is higher than budgeted due to savings realized in 2014. For FY16, various new
positions in other funds include vehicles; those are reflected within the recommended enhancements above.
Within the fund itself, recommended enhancements include the addition of a new mechanic to assist with the
increases in workload due to the Western District and the new EMS program. Additional maintenance funds are
included for the new TRV’s to ensure the vehicle operational success of the EMS program. 5 rebuilt hand-held
radios are also being recommended to assist the Citizens on Patrol program.
39
Attachment number 1 \nPage 66 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
INFORMATION TECHNOLOGY
The Information Technology Fund provides computer hardware, software, training, and staff support to all using
City departments and Geographic Information Systems (GIS) analysis. Charges are based on hardware and software
replacements for each department.
Information Technology
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Proposed
Budget
Beginning Fund Balance 329,383 23,668 193,039 243,397 - 243,397
Revenues
IS Fees 2,755,489 3,600,923 3,600,923 4,767,878 5,255 4,773,133
Other Revenues 21,286 15,400 13,900 13,900 - 13,900
Bond Proceeds - - - 162,000 - 162,000
Transfers In 1,060 - - - - -
Transfers In, General Fund 8,436 412,872 412,872 20,000 10,110 30,110
Transfers In, Joint Services 58,035 7,685 7,685 - - -
Transfers In, Utilities 292,265 8,550 8,550 - 191,380 191,380
Transfers In, SRF's 13,900 - - - 2,850 2,850
Transfers In, Fleet - 243,516 243,516 - - -
Total Revenues 3,150,471 4,288,946 4,287,446 4,963,778 209,595 5,173,373
Expenses
GIS 391,296 - - - -
I/T Operations 1,258,886 1,839,114 1,782,135 1,788,990 - 1,788,990
Capital Replacement 1,662,390 2,454,953 2,454,953 2,858,997 611,140 3,470,137
Total Fund Expenses 3,312,572 4,294,067 4,237,088 4,647,987 611,140 5,259,127
Ending Working Capital 167,282 18,547 243,397 559,188 (401,545) 157,643
CAFR Adjustment 25,757 - - - - -
Available Fund Balance 193,039 18,547 243,397 559,188 (401,545) 157,643
The expense increases for 2016 are related to major ISF replacements including the City’s phone system, firewall
upgrades and replacement of the major VMWare servers.
Additional recommended enhancements for 2016 specifically funded with existing fund balance include contract
management software and replacement of the Park and Recreation system management software in 2016.
40
Attachment number 1 \nPage 67 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
SELF-INSURANCE
The Self-Insurance Fund accounts for the revenues and expenses related to employee health benefits. The City
provides health and dental benefits for full-time employees. The City transitioned to a self-funded medical plan out
of the traditional private insurance model in 2014 to help lower costs and maintain stability in premiums.
Year to date, medical claims are lower than originally budgeted. It is expected that medical claim costs will
increase at the year of the year due to the high participation of the high deductible plan. For FY2016, the
budget includes increases for increased FTEs and overall costs.
DTCS
FY2014
Actuals FY2015 Budget
FY2015 Proj.
Actuals
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
Proposed
Budget
Beginning Fund Balance - 82,796 221,021 756,904 - 756,904
Revenues
PPO Contributions 1,539,745 2,191,481 2,498,511 2,608,500 - 2,608,500
HDHP Contributions 1,786,036 3,397,215 2,570,029 2,746,000 - 2,746,000
Interest 58 - 1,865 - - -
Other - - 160,000 - - -
Total Revenues 3,325,839 5,588,696 5,230,405 5,354,500 - 5,354,500
-
Expenses
Special Services - 123,461 123,461 175,000 - 175,000
Medical Claims 2,455,852 3,515,619 3,515,619 3,700,000 - 3,700,000
Administrative Fees 186,296 191,786 280,030 305,760 - 305,760
Stop Loss Fees 444,169 649,572 740,215 840,000 - 840,000
Compass Admin. Fees 18,501 25,728 32,414 35,000 - 35,000
Legal Fees - - 2,783 - - -
H.S.A. Contributions - 440,800 - 500,000 - 500,000
Total Expeditures 3,104,818 4,946,966 4,694,522 5,555,760 - 5,555,760
-
Ending Fund Balance 221,021 724,526 756,904 555,644 - 555,644
41
Attachment number 1 \nPage 68 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
JOINT SERVICE FUND
The Joint Services Fund is composed of departments providing administrative support to City funds and
departments. GUS Administration, Systems Engineering and Customer Care provide support to the City’s utility
funds. Administrative departments, including Accounting, Finance Administration, Human Resources, and
Purchasing provide support to all City funds and departments. The City’s Economic Development department is
included, which is funded by the General Fund and the City’s Electric and Water Service funds.
Joint Services Fund 540
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Recommended
Enhancements
FY2016
BUDGET
Beginning Fund Balance 261,766 426,170 188,143 378,092 0 378,092
Revenues
Service Fees/General 2,543,852 2,947,016 2,973,597 2,804,369 - 2,804,369
Service Fees/Airport 48,162 54,992 53,099 120,251 - 120,251
Service Fees/Electric 3,531,149 3,978,267 4,271,318 3,593,917 - 3,593,917
Service Fees/Stormwater 725,837 828,838 840,944 834,079 - 834,079
Service Fees/Wastewater 1,175,887 1,355,915 1,281,072 1,933,157 - 1,933,157
Service Fees/Water 1,654,349 2,050,623 1,918,543 2,591,685 - 2,591,685
Service Fees/Rural Water - - - 998,207 - 998,207
Conservation 48,698 62,939 33,780 66,939 - 66,939
Economic Devel. Allocation 457,758 421,734 474,414 476,039 - 476,039
GTEC Admin/Contract Fee 93,903 174,827 181,318 132,698 - 132,698
GEDCO Admin/Contract Fee 76,566 229,430 229,430 305,216 - 305,216
Interest 1,347 7,500 1,500 7,500 - 7,500
Other 30,177 10,500 15,010 10,500 - 10,500
Transfers In , Gfund - 57,000 - - - -
Transfers In , Utilities 4,760 187,000 - - 730,763 730,763
Transfers In , Comp Study 172,690 205,024 - 65,194 - 65,194
Total Revenues 10,565,135 12,571,605 12,274,025 13,939,751 730,763 14,670,514
Expenditures
Main Street 135,239 137,435 137,261 141,466 20,000 161,466
total Dwntwn & Comm Services 135,239 137,435 137,261 141,466 20,000 161,466
Finance & Administration 846,798 863,123 802,267 1,048,492 - 1,048,492
Accounting 672,841 746,337 719,276 843,643 - 843,643
Purchasing & Properties 646,439 677,610 676,938 718,203 - 718,203
Customer Care 2,330,516 2,488,780 2,486,207 3,049,286 286,063 3,335,349
total Finance & Administration 4,496,594 4,775,850 4,684,688 5,659,624 286,063 5,945,687
GUS Admin 954,103 1,278,657 1,259,211 1,260,667 105,000 1,365,667
Systems Engineering 1,266,706 1,509,286 1,501,752 1,535,245 41,898 1,577,143
Conservation 406,054 934,991 629,167 845,711 339,700 1,185,411
Engineering Support 772,370 906,878 904,275 1,176,589 48,282 1,224,871
total GUS 3,399,233 4,629,812 4,294,405 4,818,212 534,880 5,353,092
Economic Development 353,841 439,700 417,349 453,252 - 453,252
Insurance 588,123 635,000 575,000 705,000 - 705,000
Human Resources 639,025 802,106 801,728 801,643 - 801,643
HR - City-Wide Services*277,916 496,543 455,100 610,952 - 610,952
Legal Department 618,202 793,685 691,739 887,345 - 887,345
total Management Services 2,477,107 3,167,034 2,940,916 3,458,192 - 3,458,192
Transfers Out, Other 815 - - - - -
Transfers Out, ISF 118,460 24,065 24,065 - 26,450 26,450
Transfers Out, General Fund 1,500 2,741 2,741 - - -
Total Expenditures 10,628,948 12,736,937 12,084,076 14,077,494 867,393 14,944,887
Ending Fund Balance 197,953 260,838 378,092 240,349 (136,630) 103,719
CAFR Adjustment (9,810) - - - - -
AVAILABLE WORKING CAPITAL 188,143 260,838 378,092 240,349 (136,630) 103,719
42
Attachment number 1 \nPage 69 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Facilities Facilites ISF Vertical Lift - Lease 3,000 3,000 3,000 Lease equipment
Planning Facilities ISF
Move to the old Police Department
Building 104,200 22,800 127,000 -
TOTAL FACILITIES ISF 0.0 - 104,200 25,800 - 130,000 3,000
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
43
Attachment number 1 \nPage 70 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Fleet Services Fleet ISF Additional Technician 1.0 79,417 3,400 82,817 80,817
Workload of
Western District
& TRV
Fleet Services Fleet ISF
Maintenance Funding for Additional
TRV's 32,000 32,000 32,000
Police Ops Fleet ISF Five (5) Refurbished Radios 5,500 5,500 -
TOTAL FLEET ISF 1.0 79,417 35,400 5,500 - 120,317 112,817
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
44
Attachment number 1 \nPage 71 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Legal IT ISF Contract Management Software 40,000 40,000 10,000
Police Admin IT ISF QED Data Conversion to OSSI 60,000 60,000
Parks Admin IT ISF Parks and Recreation Software
Replacement 150,000 150,000 20,000
Funded with
Fund Balance in
Technology ISF
TOTAL IT ISF 0.0 - 250,000 - - 250,000 30,000
Emergency Svcs
PSOTC/ IT
ISF
Computer Monitors, Thin Clients and
Printers for Emergency Ops Center 32,798 32,798
Fund from
remaining
PSOTC funding
or Fund Balance/
IT ISF
TOTAL PSOTC/IT ISF 0.0 - 32,798 - - 32,798 -
Info Tech Tech ISF
Expand Capacity of Veeam/Exagrid
Backup and Disaster Recovery System 100,000 100,000
Recommended
Debt Funding (7
yr)
Info Tech Tech ISF
Increase Capacity of Backup Internet
Line 22,000 22,000 20,000
Info Tech Tech ISF
Implement 2 Factor Authentication to
Protect City IT system from Cyber 20,000 20,000 10,000
Info Tech Tech ISF
Upgrade for Microsoft Exchange Server
Software (E-mail System)20,000 20,000
TOTAL TECH ISF 0.0 - 62,000 100,000 - 162,000 30,000
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
45
Attachment number 1 \nPage 72 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Conservation Jt Svcs WSSC Demonstration Gardens 10,000 129,700 139,700 15,000
Customer Care Jt Svcs
Western District Temporary Staff
upgraded to Full-Time 1.0 61,963 4,800 66,763 61,963
Increased
allocation Rural
Water
Customer Care Jt Svcs
Credit Card Readers Chip Enabled
Credit Cards 11,000 11,000
Engineering
Support IT ISF Move As-Builts from Brylan Manager 31,000 31,000 5,000
$5,000/yr maint;
Project on IT
masterplan
Engineering
Support Jt Svcs Staffing increase for Eng Support 1.0 43,207 5,075 48,282 89,688 Hire 4/1/2016
Engineering
Support IT ISF Integrate Infor EAM and Laserfiche 50,000 50,000
Project on IT
masterplan
Engineering
Support Electric Location/Address Validation System 100,000 100,000 10,000 Part of CIS Project
Main Street Jt Svcs Increased 3 Hour Parking Enforcement 20,000 (5,000) 15,000 20,000
System
Engineering Jt Svcs Public Improvement Inspector 1.0 38,738 4,110 25,500 68,348 80,587 Hire 4/1/2016
TOTAL JT SVCS 3.0 143,908 235,985 155,200 (5,000) 530,093 282,238
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
46
Attachment number 1 \nPage 73 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FY2016 INTERNAL SERVICE FUNDS DETAILS
The schedules included below show the details about the specific projects that are scheduled for FY2016.
FACILITIES MAINTENANCE
Projects by Building Projects by Project Type
Building Amount
4th & Austin Lot 9,988
6th & Main Lot 5,262
9th & Main Lot 6,970
Airport Terminal 50,988
Airport Tower 35,307
Animal Shelter 33,290
Art Center / Office Buildings 22,416
Chamber Building 6,893
City Hall 82,175
Citywide Parking Lots 3,500
Community Center 79,702
Country Club Rivery 1,149
Court/Council Chambers 39,055
CVB 36,076
Fire 1 48,488
Fire 2 34,843
Fire 3 45,953
Fire 4 40,451
Fire 5 45,224
Fuel Site 7,990
GCAT 72,700
GMC 181,464
Grace Heritage 17,904
Industrial Ave Lot 4,857
Library 216,365
Madellia Hilliard 9,950
Main Street Landscaping 17,750
Monument Signs 12,250
Old Library 16,771
Old Police/Annex 34,000
Parks Admin 59,603
Public Safety 425,418
Rec Center 438,690
Scenic Drive Median 10,345
Substations East & West 14,000
Tennis Center 50,142
University & I 35 Median 824
Village PID 96,510
Western District 63,634
Williams Drive Median 824
Facilities ISF Total 2,379,721
Project Type Amount
Carpet Replacement 39,832
Carpet Replacement (GUS)4,500
Carpet Replacement (Planning)4,500
Carpet Replacement (Purchasing)875
Carpet Replacement (Utility Office)1,125
Concrete Staining 6,000
Cost for basic park maintenance 19,440
Council Chambers Chairs 1,067
Dry Deck 200
Elevator Maintenance 26,320
Emergency Generator Maintenance 55,897
Fire Extinguisher/Inspection 58,388
Fountain Maintenance 6,000
Furniture 34,571
Gate Maintenance 12,490
Gym & Racquetball Court Floor Maint.5,000
Halon/Fire Alarm Maintenance 850
HVAC Maintenance 114,596
HVAC Replacement 187,818
Ice Machine Maintenance 19,500
Ice Machine Replacement 14,000
Irrigation Inspections 33,350
Irrigation Maintenance 44,500
Janitorial Services 767,223
Janitorial Supplies 62,883
Landscape Maintenance 345,144
Overhead Door Maintenance 16,600
Painting, Ext.20,708
Painting, Int.47,242
Painting, Int. 1,250
Parking Lot Maintenance 25,751
Pest Extermination 11,202
Preventative Maintenance 131,296
Racquetball Court Wall Tiles 2,700
Roof Replacement 125,117
Seal Kennels floors 4,858
Security System Maintenance/Phone 71,131
Table and Chair Replacement 4,700
Tennis Court Resurfacing 7,600
Tree Trimming 18,500
Tree Trimming 3,500
Vinyl Replacement 19,997
Water Softener Maintenance 1,500
Facilities ISF Total 2,379,721
47
Attachment number 1 \nPage 74 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FLEET MANAGEMENT
Projects by Division
Unit Vehicle Department Year
Useful
Life
FY2016
Cost
864-181 YAMAHA RANGER CART Police 2011 5 8,500
864-183 YAMAHA RANGER CART Police 2011 5 8,500
864-106 FORD CROWN VICTORIA Police 2004 10 36,000
864-101 FORD CROWN VICTORIA Police 2005 10 36,000
864-56 FORD CROWN VICTORIA Police 2008 6 55,000
864-76 FORD CROWN VICTORIA Police 2008 6 55,000
550-08 TANKER TYPE 2 TENDER Fire 1995 10 350,000
550-12 ATTACK TRUCK TYPE 4 ENGINE Fire 1994 10 400,000
Fleet ISF Total 949,000$
INFORMATION TECHNOLOGY
Projects by Division
Project Reason
FY2016
Cost
Harware Replacements
Replace primary network firewall/intrusion protection device End of life 90,000
Replace core virtual server host machines (5 large servers) End of life 300,000
Replace main storage area network data switch End of support 60,000
Replace voice-over-ip phone system servers and software End of life, End of vendor support 300,000
Replace Cisco telephones (200)End of life 55,000
Replace library training laptops (12)End of life 24,000
Lease buy-out of large format scanner/copier in Planning Lease buy out will save money over long term 9,600
Replace Library Userful computers (partial)End of life 10,000
Replace 15 workgroup data switches in buildings (partial) End of life, equipment failures 70,000
Replace 2 physical application servers End of life 15,000
IT loaner laptop inventory (4)Reducee need for individual userlaptops 4,000
Replace server rack power distribution units - partial End of life 2,000
Hardware Replacements Total 939,600$
Additional ISF Costs
Software maintenance contracts Support contracts for business critical apps 1,588,947$
Hardware Replacements Total 1,588,947$
Information Technology ISF Total 2,528,547$
48
Attachment number 1 \nPage 75 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GENERAL CAPITAL PROJECTS
DOWNTOWN PROJECTS - $1,624,500
Austin Ave Bridge design $675,000 Tax-Supported CO 2016
o Includes funds for pedestrian element design & public participation process
Downtown West Festival Area 460,000 Tax-Supported CO 2016
o Design of open space areas
Downtown electric projects 185,000 Electric Fund
Street light upgrades/replacements 40,000 Electric Fund
General repair/ADA maintenance 125,000 Downtown TIRZ
Reconfigure Parking 50,000 Downtown TIRZ
Signature gateway 67,500 Downtown TIRZ
Tree mitigation 22,000 Downtown TIRZ
FACILITY PROJECTS - $9,407,049
Downtown West construction $6,705,000 Cash/Property sale
GMC Remodel 1,900,000 Self-Supporting CO 2016
Transfer Station/Landfill 210,000 Tax-Supported CO 2016
Council Chambers 100,000 CVB Fund
o Design for relocation of Visitor’s Center
Fire Station 6 250,000 ESD 8
o Design – partnership with ESD
Facility ADA Transition Plan Improvements 242,049 Tax-Supported CO 2016
PARKS PROJECTS - $5,850,000
San Gabriel Park – Phase 1 $2,700,000 GO Bonds (2013 & 2015A)
o Funding includes $1.7M 2015A GO Bonds, and $1M in previously issued GO Bonds
Garey Park –Phase 1 3,000.000 GO Bonds - 2016
Parks ADA Transition Plan Improvements 150,000 Tax-Supported CO 2016
TRANSPORTATION PROJECTS - $20,000,000
Southwest Bypass $20,000,000 GO Bonds (2015A & 2016)
o Funds transferred to Street GCP
49
Attachment number 1 \nPage 76 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GENERAL CAPITAL PROJECTS INCOME STATEMENT
General Capital Projects
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Prop Budget
Beginning Fund Balance 15,438,822 13,847,992 14,841,330 5,689,710
Revenues
Interest 81,950 75,000 75,000 75,000
SIP Fees 102,734 - - -
Misc Revenue 70,000 - - -
Bond Proceeds 6,641,000 8,265,000 8,265,000 29,850,000
Sale of Property 3,550,000 - - 3,155,000
Grant Revenues 4,699,040 750,000 750,000 -
Other Revenues - 300,000 300,000
Transfer In, General Fund 1,375,500 - - -
Transfer In, ESD 250,000
Transfer In, Electric 225,000
Transfer In, Facilities 170,000 - -
Transfer In, TIRZ - 172,000 172,000 375,500
Transfer In, SRF - 130,000 130,000 100,000
Total Revenues 16,690,224 9,692,000 9,692,000 34,030,500
Expenditures
Transfer Station 29,741 - - 210,000
Streets CIP 8,628,400 4,371,000 4,371,000 20,000,000
Public Safety CIP 2,737,697 5,455,000 5,455,000
Downtown West 6,705,000
Parks CIP 3,321,000 5,928,000 5,928,000 4,700,000
GMC Remodel 1,900,000
Downtown & Facilities CIP 9,250 1,766,000 1,766,000 2,366,549
Debt Issuance Cost 83,910 115,620 115,620 402,000
Transfer Out, SRF 955,000 - - -
Transfer Out, ISF 1,436,000 1,208,000 1,208,000 1,111,000
Other Transfers Out 131,000 - - -
Total Expenditures 17,331,998 18,843,620 18,843,620 37,394,549
Ending Fund Balance 14,797,048 4,696,372 5,689,710 2,325,661
CAFR Adjustment 44,282 -
SIP Reservation - 67,200
Available Fund Balance 14,841,330 4,629,172 5,689,710 2,325,661
50
Attachment number 1 \nPage 77 of 94
Item # A
Updated - Proposed 2016 Debt Program
ISSUED OCTOBER 2015 – Impacts 2015 Tax Rate for 2015/16:
$11,700,000 - 2015A GENERAL OBLIGATION BONDS:
2015 Road Bond Authorization - $10,000,000
o 20 year debt service
o 1st tranche of the bond authorization approved by voters in May 2015 to fund the
first phase of the Southwest Bypass project
o 2015 Tax Impact = $0.013
2008 Park Bond Authorization
o San Gabriel Park Improvements - $1,700,000
20 Year Bonds
Authorized by voters with the 2008 Park Bond package
Funds balance of phase 1 of San Gabriel Park improvements with balance of funding for Phase 1
from $1m remaining bond proceeds issued in 2013
ISSUED APRIL 2016 – Impacts 2016 Tax Rate for 2016/17:
$13,000,000 – 2016 GENERAL OBLIGATION BONDS:
2008 Park Bond Authorization
o Garey Park Improvements - $ 3,000,000
20 year debt service
First of 3 proposed bond issues to fund construction of Garey Park
2015 Road Bond Authorization - $10,000,000
20 year debt service
2nd tranche of bond authorization approved by voters in May 2015
Completes funding of the Southwest Bypass project
ISSUED APRIL 2016 – Impacts 2016 Tax Rate for 2016/17: Actual size of bond issue based
on project timing or other potential identified funding sources, and will include bond issuance costs.
2016 CERTIFICATES OF OBLIGATION:
(Net proceeds)
$ 675,000 Austin Avenue Bridge Design 20 Year Bonds Tax-Supported
Includes funds for pedestrian element & public participation process
210,000 Transfer Station & Landfill Repair 20 Year Bonds Tax-Supported
51
Attachment number 1 \nPage 78 of 94
Item # A
$852,049 Facilities/Parks Improvements 20 Year Bonds Tax-Supported
ADA Transition Plan Improvements - Facilities $242,049
ADA Transition Plan Improvements - Parks $150,000
Downtown West Festival Area Design $460,000
750,000 Public Safety – Fire Apparatus replacement 10 Year Bonds Tax-Supported
199,000 Public Safety – Police vehicle replacement 7 Year Bonds Tax-Supported
162,000 Technology Improvements 7 Year Bonds Tax-Supported
Funds Firewall upgrades & replace of the VMWare Server
_________
$2,848, 000 Total NET PROCEEDS – 2015 CO – TAX SUPPORTED
1,900,000 GMC Remodel 20 Year Bonds Self-Supported
Repaid through Utility (Elec/Water Services) Revenues
250,000 Stormwater Drainage CIP 20 Year Bonds Self-Supported
Repaid through Drainage Fees
$4,998, 000 Total NET PROCEEDS – 2015 CO
ISSUED APRIL 2016 – Repaid thru existing utility rates: Actual size of bond issue will be
based on project timing or other potential identified funding sources, as well as, bond issuance costs.
2016 UTILITY REVENUE BONDS:
(Net proceeds)
$ 1,795,000 Electric Improvements 20 Year Debt Utility Revenues - Electric
SCADA and substation improvements
2,462,000 Water Improvements 20 Year Debt Utility Revenues – Water
Western District improvements
o Pastor Pump station improvements
5,548,000 Wastewater Improvements 20 Year Debt Utility Revenues – Sewer
Pecan Branch Interceptor
Berry Creek Interceptor – Phase 2
____________
$9,805,000 TOTAL NET REVENUE BONDS
52
Attachment number 1 \nPage 79 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
EMPLOYEE DETAILED LISTING
CITYWIDE SUMMARY OF FY2016 NEW POSITIONS
Division / Department Position Title FT Emp's PT Emp's
Downtown & Community Services
Convention and Visitors Bureau Visitor's Center (two quarter-time emps)0.5
Library Librarian 1
Parks Parks Maintenance Workers (2 PT)1
Total Downtown & Community Services New FTE's 1 1.5
Finance and Administration
Customer Care Development Account Specialist 1
Fleet Services Mechanic 1
Total Finance and Administration New FTE's 2 0
Fire
Support Services Emergency Management Coordinator 1
Total Fire New FTE's 1 0
Georgetown Utility Systems
Electric Administration Utility Safety and Training Specialist 1
Energy Services Crew Leader 1
Energy Services Journeyman Lineman 3
Energy Services Electric Project Coordinator 1
Electric Engineering Electric Project Coordinator 1
System Operations System Control Manager 1
System Operations System Control Supervisor 1
System Operations System Control Operator 1
Inspecations Combination Building Inspectors 2
Engineering Support GIS Analyst or Sys Eng Associate 1
Systems Engineering Public Improvements Inspector 1
Water Services Plant Operations Manager 0.5
Water Services Water Services Supervisor 1
Water Services Water Plant Operator, Senior 3
Water Services Water Plant Operator 2
Wastewater Plant Operations Manager 0.5
Wastewater Water Services Supervisor 1
Wastewater Wastewater Plant Operator, Senior 3
Wastewater Wastewater Plant Operator 4
Total Georgetown Utility Systems New FTE's 29 0
Police
Police Operations Patrol Officer (SRO)1
Total Police New FTE's 1 0
Transportation
Stormwater Drainage MS4 Program Administrator 1
Stormwater Drainage Street Sweeper/Inlet Maintenance Specialist 1
Total Transportation New FTE's 2 0
New Full Time Employees 36
New Part Time Employees 1.5
Total Citywide New Emplyee's 37.5
53
Attachment number 1 \nPage 80 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
CITYWIDE EMPLOYEE SUMMARY
Department/
Position Title
FY14
FT
FY14
PTE
FY15
FT
FY15
PTE
FY15
FT-PA
FY15
PTE-PA
FY16
FT-B
FY16
PTE-B
FY16
FT-C
FY16
PTE-C
FY16
FT-T
FY16
PTE-T
Management Services
Full Time Employees 29 32 32 32 - 32
Part Time Employees 1 1 1 1 - 1
Total Divisional Emp's 30 33 33 33 - 33
Downtown & Community Services
Full Time Employees 75 81 82 82 1 83
Part Time Employees 22.5 23.5 23.5 23.5 1.5 25
Total Divisional Emp's 97.5 104.5 105.5 105.5 2.5 108
Finance & Administration
Full Time Employees 72 74 77 78 2 80
Part Time Employees - - - - - -
Total Divisional Emp's 72 74 77 78 2 80
Fire
Full Time Employees 93 103 109 109 1 110
Part Time Employees - - - - - -
Total Divisional Emp's 93 103 109 109 1 110
Georgetown Utility Systems
Full Time Employees 131 146 152 153 29 182
Part Time Employees - - - - - -
Total Divisional Emp's 131 146 152 153 29 182
Police
Full Time Employees 115 119 119 119 1 120
Part Time Employees 1.5 2 2 2 - 2
Total Divisional Emp's 116.5 121 121 121 1 122
Transportation
Full Time Employees 31 31 30 31 2 33
Part Time Employees 3.75 3.75 3.75 3.75 - 3.75
Total Divisional Emp's 34.75 34.75 33.75 34.75 2 36.75
Full Time Employees 546 586 601 604 36 640
Part Time Employees 28.75 30.25 30.25 30.25 1.5 31.75
Total Citywide Emp's 616.25574.75 671.7537.50634.25631.25
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Changes
54
Attachment number 1 \nPage 81 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
MANAGEMENT SERVICES
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
City Manager's Office (100-0602)
City Manager 1 - 1 - 1 - 1 - - 1 -
Project Coordinator 1 - 1 - 1 - 1 - - 1 -
Risk & Safety Coordinator 1 - - - - - - - - - -
Executive Assistant 1 - 1 - 1 - 1 - - 1 -
Mail Couriers (P/T)- 0.5 - 1 - 1 - 1 - - 1
Sub-total 4 0.5 3 1 3 1 3 1 - - 3 1
City Secretary (100-0635)
City Secretary 1 - 1 1 - 1 - 1 -
Assistant City Secretary 1 - 1 1 - 1 - 1 -
Records Coordinator 1 - 1 1 - 1 - 1 -
Administrative Assistant - - 1 1 - 1 - 1 -
Office Specialist 1 - 1 1 - 1 - 1 -
Sub-total 4 - 5 - 5 - 5 - - - 5 -
Economic Development (540-0637)
Economic Development Director 1 - 1 1 - 1 - 1 -
Economic Development Pgm Mgr - 0.5 1 1 - 1 - 1 -
Administrative Assistant 1 - 1 1 - 1 - 1 -
Sub-total 2 0.5 3 - 3 - 3 - - - 3 -
Human Resources (540-0639)
Human Resources Director 1 - 1 - 1 - 1 - 1 -
Assistant HR Director 1 - 1 - 1 - 1 - 1 -
Risk & Safety Manager - - 1 - 1 - 1 - 1 -
Human Resources Generalist 3 - 3 - 3 - 3 - 3 -
Human Resources Specialist 1 - 1 - 1 - 1 - 1 -
Sub-total 6 - 7 - 7 - 7 - - - 7 -
Legal (540-0654)
City Attorney 1 - 1 - 1 - 1 - 1 -
Assistant City Attorney 2 - 2 - 2 - 2 - 2 -
Legal Assistant 1 - 1 - 1 - 2 - 2 -
Administrative Assistant 1 - 1 - 1 - - - - -
Sub-total 5 - 5 - 5 - 5 - - - 5 -
Planning (100-0107)
Planning Director 1 - 1 - 1 - 1 - 1 -
Principal Planner 2 - 2 - 2 - 2 - 2 -
Planning Technician 2 - 2 - 2 - 2 - 2 -
Planner, Senior 1 - 1 - 1 - 1 - 1 -
Planner 1 - 2 - 2 - 2 - 2 -
Administrative Assistant 1 - 1 - 1 - 1 - 1 -
Sub-total 8 - 9 - 9 - 9 - - - 9 -
Full Time Employees 29 32 32 32 - 32
Part Time Employees 1 1 1 1 - 1
Total Divisional FTE's 3330 3303333
FY2016
Changes
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
55
Attachment number 1 \nPage 82 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
DOWNTOWN & COMMUNITY SERVICES
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
DTCS Administration (100-0201)
Assistant City Manager 1 - 1 - 1 - 1 - - - 1 -
Housing Coordinator 1 - 1 - 1 - 1 - - - 1 -
Senior Planner 1 - 1 - 1 - 1 - - - 1 -
Project Manager - - 1 - 1 - 1 - - - 1 -
Executive Assistant 0.5 - 1 - 1 - 1 - - - 1 -
Sub-total 3.5 - 5 - 5 - 5 - - - 5 -
4 4 - -
Convention and Visitors Bureau (201-0208 and 201-0254)
Tourism Coordinator 1 - 1 - 1 - 1 - - - 1 -
Visitor Center Coordinator 1 - 1 - 1 - 1 - - - 1 -
Group Sales & Servicing Coordinator - - 1 - 1 - 1 - - - 1 -
Marketing Coordinator - - - - 1 - 1 - - - 1 -
Administrative Assistant II 1 - 1 - - - - - - - - -
Executive Assistant 0.5 - - - - - - - - - - -
Office Assistant PT - - - - - - - - - 0.5 - 0.5
Sub-total 3.5 - 4 - 4 - 4 - - 0.5 4 0.5
4 4 - -
Communications (100-0655)
Public Communications Manager 1 - 1 - 1 - 1 - - - 1 -
Webmaster 1 - 1 - 1 - 1 - - - 1 -
Media Marketing Specialist - - 1 - 1 - 1 - - - 1 -
Sub-total 2 - 3 - 3 - 3 - - - 3 -
3 3 - -
Facilities Maintenance (500-0319)
Support Services Manager 1 - 1 - - - - - - - - -
CIP Manager - - - - 1 - 1 - - - 1 -
Facilities Maintenance Supervisor 1 - 1 - 1 - 1 - - - 1 -
Building Technician, Lead 1 - 1 - - - - - - - - -
Building Technician, Senior 3 - 3 - 2 - 2 - - - 2 -
Building Technician 1 - 1 - 2 - 2 - - - 2 -
Facilities Foreman - - - - 1 - 1 - - - 1 -
Facilities Coordinator - - - - - - - - - - - -
Sub-total 7 - 7 - 7 - 7 - - - 7 -
- -
Library (100-0210 & 100-0218)
Library Services Director 1 - 1 - 1 - 1 - - - 1 -
Assistant Library Services Director 1 - 1 - 1 - 1 - - - 1 -
Administrative Assistant 1 - 1 - 1 - 1 - - - 1 -
Senior Librarian 2 - 2 - 2 - 2 - - - 2 -
Librarian 4 - 4 - 4 - 4 - 1 - 5 -
Bookmobile Librarian 1 - 1 - 1 - 1 - - - 1 -
Accounting Specialist 1 - 1 - 1 - 1 - - - 1 -
Library Assistant 8 2.5 8 2.5 8 3 8 3 - - 8 2.5
Sub-total 19 2.5 19 2.5 19 2.5 19 2.5 1 - 20 2.5
Main Street (540-0653 & 226-0653)
Main Street Manager 1 - 1 - 1 - 1 - - - 1 -
Sub-total 1 - 1 - 1 - 1 - - - 1 -
Parks (100-0211)
Assistant Director of Parks & Rec 1 - 1 - 1 - 1 - - - 1 -
Parks Superintendent 1 - 1 - 1 - 1 - - - 1 -
Project Manager - - - - 1 - 1 - - - 1 -
Parks Maintenance Foreman 2 - 2 - 2 - 2 - - - 2 -
Urban Forester 1 - 1 - 1 - 1 - - - 1 -
Parks Maintenance Worker, Senior 5 - 6 - 5 - 5 - - - 5 -
Parks Maintenance Worker 7 1.5 7 1.5 8 1.5 8 2 - 1 8 2.5
Sub-total 17 1.5 18 1.5 19 1.5 19 1.5 - 1 19 2.5
Parks Administration (100-0202)
Parks & Recreation Director 1 - 1 - 1 - 1 - - - 1 -
Administrative Supervisor 1 - 1 - 1 - 1 - - - 1 -
Sub-total 2 - 2 - 2 - 2 - - - 2 -
FY2016
Changes
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
Downtown & Community Services Employee Summary continues on the next page
56
Attachment number 1 \nPage 83 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
DOWNTOWN & COMMUNITY SERVICES (CONT’D)
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Recreation (100-0212)
Special Services Superintendent 1 - 1 - 1 - 1 - - - 1 -
Recreation Superintendent 1 - 1 - 1 - 1 - - - 1 -
Youth Adventure Prgm Coordinator 1 - 1 - 1 - 1 - - - 1 -
Recreation Program Coordinator 2 - 2 - 2 - 2 - - - 2 -
Aquatic Coordinator 1 - 1 - 1 - 1 - - - 1 -
Aquatics Specialist - - 1 - 1 - 1 - - - 1 -
Recreation Center Supervisor 2 - 2 - 2 - 2 - - - 2 -
Recreation Specialist 4 - 5 - 5 - 5 - - - 5 -
Recreation Assistant 1 - 1 - 1 - 1 - - - 1 -
Office Assistant 1 - 1 - 1 - 1 - - - 1 -
Office Specialist 1 - 1 - 1 - 1 - - - 1 -
Recreation Maintenance Specialist 1 - 1 - 1 - 1 - - - 1 -
Special Events & Mktg Coordinator 1 - 1 - 1 - 1 - - - 1 -
Sub-total 17 - 19 - 19 - 19 - - - 19 -
- -
Recreation Programs / Tennis Center (100-0214 & 100-0213)
Challenge Course Coordinator 1 - 1 - 1 - 1 - - - 1 -
Tennis Professional 1 - 1 - 1 - 1 - - - 1 -
Tennis Center Specialist 1 - 1 - 1 - 1 - - - 1 -
Recreation Assistants - 4.0 - 5.0 - 5 - 5 - - - 5
Camp Staff, Seasonal - 2.75 - 2.75 - 2.75 - 2.75 - - - 2.75
Pool Staff, Seasonal - 11.75 - 11.75 - 11.75 - 11.75 - - - 11.75
Sub-total 3 18.5 3 19.5 3 19.5 3 19.5 - - 3 19.5
Full Time Employees*75 81 82 82 1 83
Part Time Employees 22.50 23.50 23.5 23.5 1.5 25
Total Divisional Emp's
FY2016
Changes
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
104.597.5 1082.5105.5105.5
57
Attachment number 1 \nPage 84 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FINANCE AND ADMINISTRATION
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Finance Administration (540-0302)
Chief Financial Officer 1 - 1 - 1 - 1 - - - 1 -
Finance Director 1 - 1 - - - - - - - - -
Budget Manager - - - - - - 1 - - - 1 -
Budget Analyst 1 - 1 - 1 - 1 - - - 1 -
Project Manager - - - - 1 - 1 - - - 1 -
Executive Assistant 1 - 1 - 1 - 1 - - - 1 -
Administrative Assistant 1 - 1 - 1 - 1 - - - 1 -
Sub-total 5 - 5 - 5 - 6 - - - 6 -
Accounting (540-0315)
Controller 1 - 1 - 1 - 1 - - 1 -
Accounting Supervisor 1 - 1 - - - - - - - -
Accountant, Senior 1 - 1 - 3 - 3 - - 3 -
Accountant 1 - 1 - 1 - 1 - - 1 -
Accounting Specilaist Suprvisor - - - - 1 - 1 - - - 1 -
Accounting Specialist, Senior 3 - 3 - 2 - 2 - - 2 -
Accounting Specialist 2 - 2 - 2 - 2 - - 2 -
Sub-total 9 - 9 - 10 - 10 - - 10 -
Customer Care (540-0321 & 540-0338)
Utility Customer Service Manager 1 - 1 - 1 - 1 - - 1 -
Utility Customer Ops Supervisor 1 - 1 - 1 - 1 - - 1 -
Utility Customer Service Supervisor 1 - 1 - 1 - 1 - - 1 -
Project Coordinator 1 - 1 - 1 - 1 - - 1 -
Business Coordinator - - - - 1 - 1 - - 1 -
Business Analyst 1 - 1 - 1 - 1 - - 1 -
Billing Specialist, Utilities 1 - 1 - 2 - 2 - - 2 -
Accounting Specialist, Utilities - - - - - - - - - - -
Customer Service Representative, Sr 3 - 3 - 3 - 3 - - 3 -
Customer Service Representative 2 - 2 - 4 - 4 - - 4 -
Development Account Specialist 3 - 3 - 3 - 3 - 1 4 -
Field Customer Service Technician 2 - 2 - 1 - 1 - - 1 -
AMR Systems Operator, Senior 1 - 1 - 1 - 1 - - 1 -
AMR Systems Operator 2 - 2 - 2 - 2 - - 2 -
AMR Operator - - - - - - - - - - -
Sub-total 19 - 19 - 22 - 22 - 1 23 -
Fleet Services (520-0320)
Fleet Maintenance Supervisor 1 - 1 - 1 - 1 - - - 1 -
Mechanic, Lead 1 - 1 - 1 - 1 - - - 1 -
Mechanic, Master 4 - 4 - 4 - 4 - - - 4 -
Mechanic, Senior 1 - 1 - 1 - 1 - - - 1 -
Mechanic - - - - - - - - 1 - 1 -
Service Writer/Parts 1 - 1 - 1 - 1 - - - 1 -
Sub-total 8 - 8 - 8 8 - 1 - 9 -
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Changes
Finance and Administration Employee Summary continues on the next page
58
Attachment number 1 \nPage 85 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FINANCE AND ADMINISTRATION (CONT’D)
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Information Technology (570-0652)
IT Director 1 - 1 - 1 - 1 - - - 1 -
Assistant IT Director 1 - 1 - 1 - 1 - - - 1 -
Applications Manager - - - - - - 1 - - - 1 -
IT Supervisor - - 1 - 1 - - - - - - -
Technical Support Specialist, Senior 1 - 1 - 1 - - - - - -
Technical Support Specialist 1 - 1 - 1 - 2 - - - 2 -
Desktop Tech - - 1 - 1 - - - - - -
IT Operations Manager 1 - 1 - 1 - - - - - - -
Network Administratior 1 - 1 - 1 - 2 - - - 2 -
Email Administrator 1 - 1 - 1 - 1 - - - 1 -
Systems Administrator 1 - 2 - 2 - 2 - - - 2 -
IT Project Manager 1 - 1 - 1 - 1 - - - 1 -
Enterprise Systems Architect 1 - 1 - 1 - 1 - - - 1 -
Data Architect - - - - - - - - - - -
Systems Analyst, Senior 2 - 1 - 1 - 3 - - - 3 -
Systems Analyst 2 - 2 - 2 - 2 - - - 2 -
Business System Analyst 1 - 1 - 1 - - - - - - -
GIS Technician 1 - 1 - - - - - - - - -
Sub-total 16 - 18 - 17 - 17 - - - 17 -
Municipal Court (100-0316 & 233-0316)
Judge 1 - 1 - 1 - 1 - - - 1 -
Municipal Court Administrator 1 - 1 - 1 - 1 - - - 1 -
Municipal Court Supervisor 1 - 1 - 1 - 1 - - - 1 -
Associate Deputy Court Clerk 2 - 2 - 2 - 2 - - - 2 -
Deputy Court Clerk, Senior 1 - 1 - 1 - 1 - - 1 -
Deputy Court Clerk 1 - 1 - 1 - 1 - - - 1 -
Sub-total 7 - 7 - 7 - 7 - - - 7 -
Purchasing (540-0317)
Purchasing Manager 1 - 1 - 1 - 1 - - - 1 -
Buyer 2 - 2 - 2 - 2 - - - 2 -
Contract Coodinator 1 - 1 - 1 - 1 - - - 1 -
Warehouse Coordinator - - - - 1 - 1 - - 1 -
Warehouse Supervisor 1 - 1 - 1 - 1 - - - 1 -
Warehouse Worker, Senior 1 - 1 - - - - - - - - -
Warehouse Worker 2 - 2 - 2 - 2 - - - 2 -
Sub-total 8 - 8 - 8 - 8 - - - 8 -
Full Time Employees 72 74 77 78 2 80
Part Time Employees - - - - - -
Total Divisional FTE's
FY2016
Changes
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
7472 8027877
59
Attachment number 1 \nPage 86 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
FIRE SERVICES
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Emergency Services (100-0422)
Assistant Fire Chief 1 - - - - - - - - - - -
Battalion Chief 3 - 3 - 3 - 3 - - - 3 -
Captain 9 - 9 - 6 - 6 - - - 6 -
Lieutenant 16 - 16 - 16 - 15 - - - 15 -
Driver Engineer 21 - 20 - 20 - 21 - - - 21 -
Firefighter 34 - 35 - 35 - 36 - - - 36 -
Fire & Life Safety Inspector 2 - - - - - - - - - - -
Emergency Management Coord.- - 1 - 1 - - - - - - -
Sub-Total 86 - 84 - 81 - 81 - - - 81 -
Support Services (100-0402)
Fire Chief 1 - 1 - 1 - 1 - - - 1 -
Assistant Fire Chief 1 - 2 - 2 - 2 - - - 2 -
Battalion Chief 2 - 2 - 2 - 2 - - - 2 -
Captain - - - - 3 - 3 - - - 3 -
Emergency Management Coord.1 - - - - - - - 1 - 1 -
Lieutenant - - 2 - 2 - 2 - - - 2 -
Fire Plans/Exam/Code Inspector - - 1 - 1 - 1 - - - 1 -
Administrative Supervisor 1 - 1 - 1 - 1 - - - 1 -
Office Specialist 1 - 1 - 1 - 1 - - - 1 -
Sub-Total 7 - 10 - 13 13 - 1 - 14
Paramedic Program (244-0448)
Fire Based Paramedic Program - - 9 - 15 - 15 - - - 15 -
Sub-Total - - 9 - 15 - 15 - - - 15
Full Time Employees 93 103 109 109 1 110
Part Time Employees - - - - - -
Total Divisional FTE's 10393 1101109109
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Changes
60
Attachment number 1 \nPage 87 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GEORGETOWN UTILITY SYSTEMS
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
GUS Administration (540-0502)
General Manager - Utilities 1 - 1 - 1 - 1 - - - 1 -
Deputy General Manager - Utilities 1 - 1 - 1 - 1 - - - 1 -
Electric Project Coordinator - - 1 - 1 - 1 - - - 1 -
Executive Assistant 1 - 1 - 1 - 1 - - - 1 -
Administrative Assistant - GUS 3 - 3 - 3 - 3 - - - 3 -
Office Specialist 1 - 2 - 2 - 2 - - - 2 -
Sub-total 7 - 9 - 9 - 9 - - - 9 -
ELECTRIC
Electric Administration (610-0522)
Utility Director 0.5 - 0.5 - 0.5 - 0.5 - - - 0.5 -
Safety & Training Coordinator 1 - 1 - 1 - 1 - - - 1 -
Utility Safety & Training Specialist - - - - - - - - 1 - 1 -
Sub-total 1.5 1.5 1.5 1.5 1 - 2.5 -
Energy Services (610-0525 and 610-0535)
T&D Services Manager 1 - 1 - 1 - 1 - - - 1 -
T&D Services Supervisor 1 - 1 - 1 - 1 - - - 1 -
Energy Servies Supervisor 2 - 2 - 2 - 2 - - - 2 -
Crew Leader 3 - 3 - 3 - 3 - 1 - 4 -
Lineman 3 - 3 - 3 - 5 - - - 5 -
Journeyman Lineman 7 - 7 - 7 - 3 - 3 - 6 -
Apprentice Lineman 7 - 7 - 7 - 7 - - - 7 -
Substation I&C Technician 2 - 2 - 2 - 2 - - - 2 -
Substation Technician 2 - 2 - 2 - 2 - - - 2 -
Electric Project Coordinator 2 - 1 - 1 - 2 - 1 - 3 -
Financial Analyst - - - - (1) - - - - - - -
Sub-total 30 - 29 - 28 - 28 - 5 - 33 -
Electric Engineering (610-0557)
Energy Services Manager 1 - 1 - 1 - 1 - - - 1 -
Associate Electric Project Coordinator 2 - 2 - 2 - 2 - - - 2 -
Electric Service Delivery Supvisor - - 1 - 1 - 1 - - - 1 -
Electric Project Coordinator 1 - 1 - 1 - 2 - 1 - 3 -
Sub-total 4 - 5 - 5 - 6 - 1 - 7 -
Resource Management (610-0537)
Mgr of Res Plan. & Int.1 - 1 - 1 - 1 - - - 1 -
Utilities/Energy Analyst 1 - 1 - 1 - 1 - - - 1 -
Sub-total 2 - 2 - 2 - 2 - - - 2 -
System Operations (610-0555)
T&D Services Supervisor 1 - 1 - 1 - 1 - - 1 -
System Control Center Manager - - - - - - - - 1 - 1 -
System Control Center Supervisor - - - - - - - - 1 - 1 -
System Control Center Operator 6 - 6 - 6 - 6 - 1 - 7 -
Utility Locator 2 - 3 - 3 - 3 - - - 3 -
Sub-total 9 - 10 - 10 - 10 - 3 - 13 -
Technical Services (610-0524)
Technical Services Manager - - 1 - 1 - 1 - - - 1 -
T&D Services Supervisor 1 - 1 - 1 - 1 - - 1 -
Meter Services Supervisor 1 - 1 - 1 - 1 - - - 1 -
Senior Metering Technician 2 - 2 - 2 - 2 - - - 2 -
Metering Technician 1 - 2 - 2 - 2 - - - 2 -
Field Technician 2 - 2 - 2 - 2 - - - 2 -
SCADA Technician 3 - 3 - 3 - 3 - - - 3 -
Sub-total 10 - 12 - 12 - 12 - - - 12 -
FY2015
Budget
FY2014
Actual
FY2016
Budget
FY2016
Changes
FY2016
Base
FY2015
Proj. Actual
Georgetown Utility Systems Employee Summary continues on the next page
61
Attachment number 1 \nPage 88 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GEORGETOWN UTILITY SYSTEMS (CONT’D)
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
ENVIRONMENTAL SERVICES
Conservation (540-0534)
Conservation Services Manager 1 - 1 - 1 - 1 - - - 1 -
Utility Conservation Coordinator 1 - 1 - 1 - 1 - - - 1 -
Education Resource Coordinator 1 - 1 - 1 - 1 - - - 1 -
Energy Autditor/Coordinator 1 - 1 - 1 - 1 - - - 1 -
Conservation Program Analyst - - 1 - 1 - 1 - - - 1 -
Landscape Inspector - - 1 - - - - - - - - -
Building Inspector - - - - 1 - 1 - - - 1 -
Sub-total 4 - 6 - 6 - 6 - - - 6 -
Environmental Services (100-0533)
Solid Waste/Recycling Coordinator 1 - 1 - 1 - 1 - - - 1 -
Sub-total 1 - 1 - 1 - 1 - - - 1 -
SYSTEMS ENGINEERING
Inspections (100-0536)
Chief Building Official 1 - 1 - 1 - 1 - - - 1 -
Chief Building Inspector 1 - 1 - 1 - 1 - - - 1 -
Chief Plans Examiner 1 - 1 - 1 - 1 - - - 1 -
Inspector 2 - 2 - 2 - 1 - - - 1 -
Combination Building Inspector - - - - - - - - 2 - 2 -
Fire Plans Examiner 1 - - - - - 1 - - - 1 -
Permit Technician 3 - 3 - 3 - 3 - - - 3 -
Building Plans Examiner 1 - 2 - 2 - 2 - - - 2 -
Office Assistant - - - - - - - - - - - -
Sub-total 10 - 10 - 10 - 10 - 2 - 12 -
Engineering Support (540-0547)
Utility Systems Information Manager 1 - 1 - 1 - 1 - - - 1 -
Systems Engineering Supervisor 1 - 1 - 1 - 1 - - - 1 -
Systems Engineering Associate 5 - 5 - 5 - 5 - - - 5 -
GIS Analyst - - - - 2 - 2 - - - 2 -
GIS Analyst or Sys Eng Associate - - - - - - - - 1 - 1 -
Project Coordinator 1 - 1 - 1 - 1 - - - 1 -
Sub-total 8 - 8 - 10 - 10 - 1 - 11 -
Systems Engineering (540-0526)
Systems Engineering Director 1 - 1 - 1 - 1 - - - 1 -
Inspections Supervisor 1 - 1 - 1 - - - - - - -
Inspector, Senior 3 - 3 - 3 - 3 - - - 3 -
Inspector 1 - 1 - 2 - 2 - - - 2 -
Public Improvements Inspector - - - - - - - - 1 - 1 -
Combination Building Inspector 1 - 1 - 1 - 1 - - - 1 -
Water Utility Engineer 1 - 1 - 1 - 2 - - - 2 -
Project Manager 3 - 3 - 3 - 3 - - - 3 -
Real Estate Service Coordinator 1 - 1 - 1 - 1 - - - 1 -
Sub-total 12 - 12 - 13 13 - 1 - 14 -
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Changes
FY2016
Budget
Georgetown Utility Systems Employee Summary continues on the next page
62
Attachment number 1 \nPage 89 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
GEORGETOWN UTILITY SYSTEMS (CONT’D)
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
WATER SERVICES
Water Administration (660-0527, 661-0552, and 661-0532)
Utility Director 0.5 - 0.5 - 0.5 - 0.5 - - - 0.5 -
Public Improvement Inspector,RW - - 1 - - - - - - - - -
GIS Analyst,RW - - 1 - - - - - - - - -
Customer Service Rep, RW - - 2 - - - - - - - - -
Billing Specialist, RW - - 1 - - - - - - - - -
Project Manager, RW - - 1 - - - - - - - - -
Sub-total 0.5 - 6.5 - 0.5 - 0.5 - - - 0.5 -
Water (660-0528, 660-0529, 661-0550, and 661-0551)
Plant Operations Manager - - - - - - - - 0.5 - 0.5 -
Water Services Supervisor 2 - 2 - 2 - 2 - 1 - 3 -
Water Plant Operator, Senior - - - - - - - - 3 - 3 -
Water Plant Operator - - - - - - - - 2 - 2 -
Water Services Technician, Specialist 1 - 2 - 2 - 2 - - - 2 -
Water Services Technician, Senior 5 - 5 - 4 - 5 - - - 5 -
Water Services Technician 4 - 4 - 5 - 4 - - - 4 -
Water Services Technician, Trainee 5 - 6 - 6 - 6 - - - 6 -
Water Services Technician, RW - - - - 4 - 4 - - - 4 -
Water Services Supervisor, RW - - - - 1 - 1 - - - 1 -
Water Services Technician, Trainee, RW - - - - 5 - 5 - - - 5 -
Sub-total 17 - 19 - 29 - 29 - 6.5 - 35.5 -
Wastewater (660-0530 and 660-0531)
Plant Operations Manager - - - - - - - - 0.5 - 0.5 -
Water Services Manager 1 - 1 - 1 - 1 - - - 1 -
Water Services Supervisor 2 - 2 - 2 - 2 - 1 - 3 -
Wastewater Plant Operator, Senior - - - - - - - - 3 - 3 -
Wastewater Plant Operator - - - - - - - - 4 - 4 -
Water Services Technician, Specialist 1 - 1 - 1 - 1 - - - 1 -
Water Services Technician, Senior 2 - 2 - 3 - 3 - - - 3 -
Water Services Technician 6 - 6 - 5 - 5 - - - 5 -
Water Services Technician, Trainee 2 - 2 - 2 - 2 - - - 2 -
Sub-total 14 - 14 - 14 - 14 - 8.5 - 22.5 -
Irrigation (660-0532)
Water Services Technician, Trainee 1 - 1 - 1 - 1 - - - 1 -
Sub-total 1 - 1 - 1 - 1 - - - 1 -
Full Time Employees 131 146 152 153 29 182
Part Time Employees - - - - - -
Total Divisional FTE's 131
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Base
FY2016
Changes
18229153152146
FY2016
Budget
63
Attachment number 1 \nPage 90 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
POLICE SERVICES
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PTE-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Police Administration (100-0702)
Police Chief 1 - 1 - 1 - 1 - - - 1 -
Assistant Police Chief 1 - 1 - 1 - 1 - - - 1 -
Administrative Supervisor 1 - 1 - 1 - 1 - - - 1 -
Office Specialist 1 - 1 - 1 - 1 - - - 1 -
Sub-Total 4 - 4 - 4 - 4 - - - 4 -
4 4 4 4 - 4
Police Operations (100-0742)
Captain 2 - 2 - 2 - 2 - - - 2 -
Lieutenant 9 - 9 - 9 - 9 - - - 9 -
Sergeant 13 - 13 - 13 - 13 - - - 13 -
Patrol Officer 50 - 53 - 53 - 53 - 1 - 54 -
Criminal Intelligence Analyst 1 - 1 - 1 - 1 - - - 1 -
Crime Scene Specialist 1 - 1 - 1 - 1 - - - 1 -
Property & Evidence Control Tech.1 - 1 - 1 - 1 - - - 1 -
Emergency Communications Manager 1 - 1 - 1 - 1 - - - 1 -
Emergency Comm. Oper. Supervisor 4 - 4 - 4 - 4 - - - 4 -
Emergency Communications Operator 2 - 2 - 2 - 3 - - - 3 -
Emergency Comm. Operator, Senior 6 - 6 - 6 - 5 - - - 5 -
Emergency Comm. Operator, Trainee 4 - 4 - 4 - 4 - - - 4 -
Police Records Supervisor 1 - 1 - 1 - 1 - - - 1 -
Police Records Specialist 2 - 2 - 2 - 2 - - - 2 -
Volunteer in Police Serv. Coordinator (P/T) - - - 0.5 - 0.5 - 0.5 - - - 0.5
Victim Services Coordinator 1 - 1 - 1 - 1 - - - 1 -
Sub-Total 98 - 101 0.5 101 0.5 101 0.5 1 - 102 0.5
Animal Services (100-0744)
Animal Services Manager 1 - 1 - 1 - 1 - - - 1 -
Animal Control Supervisor 1 - 1 - 1 - 1 - - - 1 -
Animal Control Officer 2 - 2 - 2 - 2 - - - 2 -
Animal Care Supervisor 1 - 1 - 1 - 1 - - - 1 -
Animal Shelter Tech 2 - 2 - 2 - 2 - - - 2 -
Animal Shelter Tech (3/4)- - - - - - - - - - - -
Animal Services Marketing Coordinator 2 - 2 - 2 - 2 - - - 2 -
Animal Shelter Tech (P/T)- 1.5 - 1.5 - 1.5 - 1.5 - - - 1.5
Sub-Total 9 1.5 9 1.5 9 1.5 9 1.5 - - 9 1.5
Code Enforcement (100-0745)
Chief Code Enforcement Officer 1 - 1 - 1 - 1 - - - 1 -
Code Enforcement Officer 3 - 4 - 4 - 4 - - - 4 -
Sub-Total 4 - 5 - 5 - 5 - - - 5 -
Full Time Employees 115 119 119 119 1 120
Part Time Employees 1.5 2 2 2 - 2
Total Divisional Employee's
FY2016
Budget
FY2014
Actual
FY2015
Budget
FY2015
Proj. Actual
FY2016
Changes
FY2016
Base
121116.5 1221121121
64
Attachment number 1 \nPage 91 of 94
Item # A
FY2016 Annual Budget
City Manager’s Proposed Budget
TRANSPORTATION
Department/
Position Title
FY14
FT
FY14
PT
FY15
FT
FY15
PT
FY15
FT-PA
FY15
PT-PA
FY16
FT-B
FY16
PT-B
FY16
FT-C
FY16
PT-C
FY16
FT-T
FY16
PT-T
Transportation Administration (100-0802)
Transportation Services Director 1 - 1 - 1 - 1 - 1 -
Transportation Analyst 1 - 1 - 1 - 1 - 1 -
Transportation Engineer 1 - 1 - 1 - 1 - 1 -
Sub-total 3 - 3 - 3 - 3 - - - 3 -
Airport (600-0636)
Airport Manager 1 - 1 - 1 - 1 - - - 1 -
Airport Business Coord.1 - 1 - - - 1 - - - 1 -
Airport Maintenance Coordinator 1 - 1 - 1 - 1 - - - 1 -
Airport Attendant (P/T)- 2.5 - 2.5 - 3 - 2.5 - - - 2.5
Airport Sub-total 3 2.5 3 2.5 2 2.5 3 2.5 - - 3 2.5
Stormwater Drainage (640-0845)
Drainage Foreman 1 - 1 - 1 - 1 - - 1 -
MS4 Program Administratior - - - - - - - 1 - 1 -
Light Equipment Operator 2 - 2 - 2 - 3 - - 3 -
Heavy Equipment Operator 2 - 2 - 2 - 2 - - 2 -
Street Sweeper Operator 1 - 1 - 1 - - - - - -
Street Sweeper /Inlet Maint. Spec. - - - - - - - 1 - 1 -
Sign & Signal Field Technician 1 - 1 - 1 - 1 - - 1 -
Crewman I (P/T)- 0.5 - 0.5 - 0.5 - 0.5 - - - 0.5
Sub-total 7 0.5 7 0.5 7 0.5 7 0.5 2 - 9 0.5
Streets (100-0846)
Transportation Services Manager 1 - 1 - 1 - 1 - - - 1 -
Streets & Drainage Superintendent 1 - 1 - 1 - 1 - - - 1 -
Streets Foreman 2 - 2 - 2 - 2 - - - 2 -
Crew Foreman 1 - 1 - 1 - 1 - - - 1 -
Light Equipment Operator 9 - 9 - 9 - 9 - - - 9 -
Heavy Equipment Operator 3 - 3 - 3 - 3 - - - 3 -
Sign & Signal Field Technician 1 - 1 - 1 - 1 - - - 1 -
Street Maintenance Worker (P/T) - 0.75 - 0.75 - 0.75 - 0.75 - - - 0.75
Sub-total 18 0.75 18 0.75 18 0.75 18 0.75 - - 18 0.75
Full Time Employees 31 31 30 31 2 33
Part Time Employees 3.75 3.75 3.75 3.75 - 3.75
Total Divisional FTE's 34.7534.75 36.75234.7533.75
FY2015
Budget
FY2014
Actual
FY2016
Budget
FY2016
Changes
FY2016
Base
FY2015
Proj. Actual
65
Attachment number 1 \nPage 92 of 94
Item # A
Dept Fund Description FTE Personnel Operations Capital
Revenue
Offset
2015/16
Total
2016/17
On-Going Comments
Airport Airport Pavement Management Program 20,000 20,000 20,000
Airport Airport FBO Management Software 20,000 20,000 2,000
Airport Airport Credit Card Fees 25,000 25,000 25,000
Airport Airport Foreign Object Debris Removal Equip 10,000 14,000 24,000 10,000
TOTAL AIRPORT 0.0 - 55,000 34,000 - 89,000 57,000
Arts & Culture CVB Fund Marketing for Cultural District 10,000 10,000 10,000
CVB CVB SRF Renovate Old Council Chamber Bldg 100,000 100,000
CVB CVB SRF
Visitor Center Staffing- Office Assistant
Part-Time 0.5 22,191 800 22,991 22,191
CVB CVB SRF CVB Vehicle 3,620 26,000 29,620 3,620
CVB CVB SRF Advertising 20,000 20,000 20,000
CVB CVB SRF
Shuttle Service for Rivery Until Fixed
Route System is On-line 9,900 9,900
TOTAL CVB 0.5 22,191 44,320 126,000 - 192,511 55,811
Customer Care Electric
GUS Logo Replacement - Vehicles,
Letterhead, etc. 25,000 25,000
"100% Green"
LOGO
Electric Electric Energy Services Planner/Scheduler 1.0 93,400 2,500 95,900 103,262 Hire 11/1/2015
Electric Electric Electric Operations Maintenance Crew 4.0 202,305 39,034 108,500 349,839 438,236 Hire 4/1/2016
Electric Admin Electric Utility Safety & Training Specialist 1.0 76,896 4,700 81,596 85,959 Hire 11/1/2015
Electric Engineering Electric
New Senior Project Coordinator or
Associate Project Coordinator Position 1.0 98,556 13,880 28,500 140,936 109,585
Electric Engineering Electric Phase Identification Tool 13,920 13,920 320
Electric Engineering Electric
Replacement of Project Coordinator
Holdover Pickup 6,087 28,500 34,587 6,087
Electric-Sys Ops Electric System Control Center Staffing 3.0 220,251 9,385 229,636 335,936 Hire 2/1/2016
T&D Services Electric GUS Emergency Radio System 3,234 43,000 46,234 3,234
TOTAL ELECTRIC 10.0 691,408 117,740 208,500 - 1,017,648 1,082,619
Main Street Façade SRF Annual Downtown Holiday Lighting 60,000 60,000 60,000
Sponsored by
GUS ELECTRIC
Main Street Façade SRF Feasibility Review - 8th Street Alleyway 10,000 (10,000) -
Funded through
MS fundraiser
TOTAL FAÇADE SRF 0.0 - 60,000 - - 60,000 60,000
Facilities Facilites ISF Vertical Lift - Lease 3,000 3,000 3,000 Lease equipment
Planning Facilities ISF
Move to the old Police Department
Building 104,200 22,800 127,000 -
TOTAL FACILITIES ISF 0.0 - 104,200 25,800 - 130,000 3,000
Fleet Services Fleet ISF Additional Technician 1.0 79,417 3,400 82,817 80,817
Workload of
Western District &
TRV
Fleet Services Fleet ISF
Maintenance Funding for Additional
TRV's 32,000 32,000 32,000
Police Ops Fleet ISF Five (5) Refurbished Radios 5,500 5,500 -
TOTAL FLEET ISF 1.0 79,417 35,400 5,500 - 120,317 112,817
Admin Gen Debt Austin Ave Bridge Design Process 675,000 675,000 325,000 Included in CIP
Environmental Gen Debt
Transfer Station and Landfill cap
maintenance 208,370 208,370 3,120
Necessary to update
TCEQ permitting
requirements -
Recommended Debt
Funding
TOTAL GEN DEBT 0.0 - 883,370 - - 883,370 328,120
Transportation Admin General Williams Drive Corridor Study 50,000 50,000 -
Administration General Historic Resource Survey Phase II 50,000 50,000
City Manager's Ofc General Council Visioning 20,000 20,000
Emergency Svcs General Emergency Management Coordinator 1.0 45,582 2,620 37,000 85,202 105,973 Hire 5/1/2016
Emergency Svcs General Hazardous Materials 7,500 7,500 -
Environmental General Environmental Staff Upgrade 11,420 11,419 11,419
Manage through
HR Process
Inspection Svcs General Combination Building Inspectors 2.0 116,825 24,245 50,000 191,070 173,808 Hire 1/1/2016
2015/16 BUDGET
RECOMMENDED ENHANCEMENTS SUMMARY BY FUND
66
Attachment number 1 \nPage 93 of 94
Item # A
Library General Librarian- Cataloging 1.0 35,864 35,864 71,730 Hire 4/1/2016
Parks General Park Maintenance Worker- Ball Fields
Part-Time 1.0 15,899 23,375 39,274 35,174 1 FTE = 2 PT
positions
Parks General Sport Field Maintenance Budget 9,850 9,850 9,850
PIO General Citizen & Employee Survey 30,000 30,000
Planning General Strategic Business Planning 10,000 10,000 -
Police Admin General
Central Texas Regional SWAT (CTRS) /
Regional SWAT Initiative 4,500 4,500 24,500
$20K in 2016
Base
Police Admin General OSSI Additional Licenses (CAD/RMS) 44,000 44,000 7,040
Funded thru
PSOTC
Police Ops General School Resource Officer 1.0 58,412 30,896 61,000 (84,889) 65,419 83,751
1/2 Funded by
GISD; hire 1/1/16
Animal Svcs General Animal Shelter MasterPlan 25,000 25,000
Streets General Bridge Deicing Program 5,400 15,000 20,400 200
TOTAL GENERAL 6.0 284,002 337,386 163,000 (84,889) 699,498 523,445
Legal IT ISF Contract Management Software 40,000 40,000 10,000
Police Admin IT ISF QED Data Conversion to OSSI 60,000 60,000
Parks Admin IT ISF Parks and Recreation Software
Replacement 150,000 150,000 20,000
Funded with
Fund Balance in
Technology ISF
TOTAL IT ISF 0.0 - 250,000 - - 250,000 30,000
Conservation Jt Svcs WSSC Demonstration Gardens 10,000 129,700 139,700 15,000
Customer Care Jt Svcs
Western District Temporary Staff
upgraded to Full-Time 1.0 61,963 4,800 66,763 61,963
Increased
allocation Rural
Water
Customer Care Jt Svcs
Credit Card Readers Chip Enabled Credit
Cards 11,000 11,000
Engineering Support IT ISF Move As-Builts from Brylan Manager 31,000 31,000 5,000
$5,000/yr maint;
Project on IT
masterplan
Engineering Support Jt Svcs Staffing increase for Eng Support 1.0 43,207 5,075 48,282 89,688 Hire 4/1/2016
Engineering Support IT ISF Integrate Infor EAM and Laserfiche 50,000 50,000
Project on IT
masterplan
Engineering Support Electric Location/Address Validation System 100,000 100,000 10,000 Part of CIS Project
Main Street Jt Svcs Increased 3 Hour Parking Enforcement 20,000 (5,000) 15,000 20,000
System Engineering Jt Svcs Public Improvement Inspector 1.0 38,738 4,110 25,500 68,348 80,587 Hire 4/1/2016
TOTAL JT SVCS 3.0 143,908 235,985 155,200 (5,000) 461,745 282,238
Emergency Svcs
PSOTC/ IT
ISF
Computer Monitors, Thin Clients and
Printers for Emergency Ops Center 32,798 32,798
Fund from
remaining PSOTC
funding or Fund
Balance/ IT ISF
TOTAL PSOTC/IT ISF 0.0 - 32,798 - - 32,798 -
Info Tech Tech ISF
Expand Capacity of Veeam/Exagrid
Backup and Disaster Recovery System 100,000 100,000
Recommended
Debt Funding (7
yr)
Info Tech Tech ISF
Increase Capacity of Backup Internet
Line 22,000 22,000 20,000
Info Tech Tech ISF
Implement 2 Factor Authentication to
Protect City IT system from Cyber 20,000 20,000 10,000
Info Tech Tech ISF
Upgrade for Microsoft Exchange Server
Software (E-mail System)20,000 20,000
TOTAL TECH ISF 0.0 - 62,000 100,000 - 162,000 30,000
Conservation Water Irrigation and Landscape Rebates 200,000 200,000 200,000
Specified in
conservation plan
submitted to TCEQ
Customer Care Water Western District Meter Audit 184,800 184,800
Funded from
Water
Water Services Water Water & Wastewater Plant O&M 15.0 681,807 (1,030,955) 347,400 (1,748) (756,508)
Moves W&WW
Plant Ops in-
house planned for
2017
TOTAL WATER 15.0 - (646,155) 347,400 - 383,052 (556,508)
Customer Care
Water/
Elec Temporary Staffing - CIS Project 84,000 84,000 84,000
GUS Admin
Water/
Elec GUS Records into Laserfiche 179,705 179,705 42,690
$99,705 = 1X
ONLY
GUS Admin
Water/
Elec
Department Collaboration and Division
Management Portal using SharePoint 25,000 25,000 1,500
TOTAL WATER/ELEC 0.0 - 288,705 - - 288,705 128,190
TOTAL RECOMMENDED ENHANCEMENTS 35.5 1,220,926 1,860,749 1,165,400 (89,889) 4,770,644 2,136,732
67
Attachment number 1 \nPage 94 of 94
Item # A
City of Georgetown, Texas
City Council Agenda
July 28, 2015
SUBJECT:
Medical Transfer Services Franchise Agreement Review -- John Sullivan, Fire Chief
ITEM SUMMARY:
Chapter 2.29 of the Code of Ordinances establishes the Medical Transfer Services provisions and was
approved, by Council, on May 26, 2015.
The purpose of this agenda item is to provide Council with an update on the medical transport services
(MTS) franchise agreement and provide a brief overview of the applicants that are seeking a license to
operate within the City.
FINANCIAL IMPACT:
A fee is established within the franchise agreement for the cost which the City incurs in administering the
franchise agreement, including dispatch processing, providing or arranging services, staff costs for
inspections, regulatory oversight, use of roads and infrastructure, and any other such service permitted by
law.
Each applicant is required to submit a $2000 application fee and 50% of the fee is reimbursed if the applicant
is not issued a licence.
Applicants that receive approval for licensing are responsible for an annual permitting/licensing fee of
$500/ambulance.
SUBMITTED BY:
John Sullivan, Fire Chief
ATTACHMENTS:
MTS Presentation
MTS Agreement
MTS Ordinance
Cover Memo
Item # B
GEORGETOWNFIRE/MEDICAL
MEDICAL TRANSFER SERVICES
Integrated Healthcare Model
Attachment number 1 \nPage 1 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Medical Transfer Services Ordinance:
i.Goal was/is to establish performance criteria and accountability for medical
transport services within the City
ii.Enacted by Council on May 26, 2015
iii.Ordinance highlights:
a.Specifies minimum standards for personnel and medical transport vehicles
b.Establishes reporting and auditing provisions
c.Establishes performance metrics to ensure minimize transport delays
d.Establishes communication compatibility to minimize delays
e.Establishes rate structure to comply with Medicare requirements
f.Establishes minimum insurance requirements
EMS/MTS
Franchise
Ordinance
MTS
Application
Process
Integrated
Healthcare
MTS
Agreement
Ordinance
Attachment number 1 \nPage 2 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Medical Transfer Services Application Process:
i.Advertisement included newspaper, website, direct e-mailing
ii.Submission deadline was June 26, 2015
iii.Four applications were received and included the $2000 application fee*
iv.Panel Review (criteria noted on next page)
v.Site Visits & Reference Checks
a.Capabilities, reliability, specialty services, customer service,
communication, vehicles & processes/policies
EMS/MTS
Franchise
Ordinance
MTS
Application
Process
Integrated
Healthcare
MTS
Agreement
Ordinance
Attachment number 1 \nPage 3 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Application Review
i.Four Applications (alphabetical order)
a.Acadian Ambulance
b.American Medical Response (AMR)
c.Capital EMS
d.Serenity EMS (dba Ameristat)
ii.Panel Review & Site Visit
iii.Addendums
a.Acadian acquired Capital EMS
b.AMR clarified vehicle allocation
c.Ameristat (pending)
iv.Benchmark
a.City of Austin operates w/ two (2)
franchisees
v.Recommendation
a.Award non-exclusive franchise license
for two (2) providers (top scoring)
i.American Medical Response
ii.Acadian Ambulance
Attachment number 1 \nPage 4 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Abbreviated Review AMR Acadian Capital Ameristat
Total Score 1140 977 907 683
Radio Capabilities + + = PTT
EMD + + = -
CAD Integration + + = -
AVL + + = -
Training/Development + + = -
Registered Vehicles 7+ 3 6 3
ePCR + + = -
Tx Operations Began 1996 2006 2002 2014
Specialized Services + + = -
911 Capabilities + + = -
Site Visit + + = -
Regional Footprint + + = -
Recommended Yes Yes
Medical Transfer Service - Applicants
* Note: Acadian acquired Capital EMS and will maintain use of Acadian’s infrastructure
Attachment number 1 \nPage 5 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Medical Transfer Agreement/License Ordinance:
i.To be presented to Council on August 11th
i. Whenever the number of providers within the City is less than the maximum
number established by the City Council pursuant to this Chapter, or if the City
Council has not established a maximum number of such franchises but has
determined that a new medical transfer service franchise will serve the public
convenience and necessity, a person may apply for a new franchise by
submitting an application to the Fire Chief on such form or in such format as
the Fire Chief shall require (COO 2.29.050).
ii.Agreement will finalize performance/reporting criteria, fees, and other related
iii.Goal is to have an effective date of October 1, 2015
EMS/MTS
Franchise
Ordinance
MTS
Application
Process
Integrated
Healthcare
MTS
Agreement
Ordinance
Attachment number 1 \nPage 6 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Integrated Healthcare:
i.Non-emergent medical transfer calls handled through a 10-digit phone #
ii.Emergent calls handled through 9-1-1 (call transfer process)
iii.Specialized services handled through MTS Agreement (CCT, Bariatric, etc.)
iv.Performance provision to ensure timely response
i.14:59 sec for scheduled transfers
ii.59:59 sec for unscheduled transfers
v.Monthly reporting and penalty assessment
EMS/MTS
Franchise
Ordinance
MTS
Application
Process
Integrated
Healthcare
MTS
Agreement
Ordinance
Attachment number 1 \nPage 7 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
i.Get there quickly
ii.Solve the problem
iii.Be nice
Our Vision…
To be the premier emergency service provider that is
best known as a caring service provider.
Attachment number 1 \nPage 8 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Next Steps
Where do we go from here?
i.Council feedback and/or direction on # of franchisees
ii.Staff negotiates and finalizes MTS agreement
iii.Council ratifies MTS agreement/license ordinance
i.First Reading - August 11, 2015
ii.Second Reading – September 22, 2015
Attachment number 1 \nPage 9 of 10
Item # B
GEORGETOWNFIRE/MEDICAL
Questions & Comments?
Attachment number 1 \nPage 10 of 10
Item # B
[ORDINANCE CAPTION TO BE INSERTED LATER]
[WHEREAS Clauses/Recitals to be inserted later]
Section 1. Grant of Franchise; Acceptance; Term
(a) There is hereby granted to _______________ (“Franchisee”) the nonexclusive right,
privilege and franchise to operate a medical transfer service on the public rights-of-way
of the City of Georgetown, Texas.
(b) In order to accept this franchise, Franchisee must file with the City Secretary its written
acceptance of this franchise ordinance within sixty (60) days of its final passage an d
approval by City.
(c) The term of this franchise begins on October 1, 2015 and expires on September 30, 2017
unless sooner terminated in accordance with this franchise agreement.
Section 2. Extension of Franchise
(a) Franchisee may request a three (3) year extension of this franchise by submitting the
application and documentation required by the Fire Chief. The request for an extension
must be received no later than six months prior to the expiration of the franchise
agreement.
Section 3. Compliance with Laws
(a) Franchisee, its employees and agents, shall comply with all applicable federal, state and
City laws, rules, regulations, codes and other requirements in connection with operation
of its medical transfer service.
Section 4. Compensation to the City
(a) Franchisee shall pay to the City as compensation during each year of this Franchise an
annual fee of five hundred dollars ($500.00) for each vehicle providing convalescent or
non-emergency medical transportation in the City of Georgetown.
Section 5. Mutual Aid; Emergency Services
(a) Franchisee shall provide mutual aid in cases of large-scale disaster or instances when
there are no available ambulances to respond to 911 calls.
(b) At the request of the City, the franchisee shall provide medical standby services for fire
and/or other related emergency incidents.
(c) Franchisee shall not self-respond/self-dispatch to emergency events, but Franchisee is
obligated to provide appropriate medical care if its personnel come upon a person that is
experiencing what appears to be a medical emergency. If such a response occurs, the
Attachment number 2 \nPage 1 of 10
Item # B
franchisee will notify the City Communication Center as soon as reasonably possible. To
clarify this obligation, Franchisee shall not monitor police or fire calls and respond to an
emergency unless appropriately dispatched by the City Communication Center, but if
personnel of franchisee see a person that appears to be experiencing a medical
emergency, the City expects that the franchisee’s personnel will assess the situation and
provide appropriate medical care.
(d) The City of Georgetown reserves and retains the right to provide non-emergency medical
services, integrated health and community outreach programs in the City and/or franchise
area. It is the goal of Georgetown Fire Department to implement Fire Based Community
Health Programs during the term of this franchise which will include Mobile Integrated
Health Services. Franchisee may be invited to participate and collaborate in identified
services. This Franchise does not permit the franchisee to provide new system medical
and outreach programs, unless approved in advance by the Georgetown Fire Department
Medical Director. Approval will not be unreasonably withheld or delayed.
Section 6. City’s Right to Purchase
(a) The City may purchase the franchisee’s medical transfer service at any time before the
expiration of this Franchise.
(b) If the City elects to exercise its right to purchase the franchisee’s medical transfer service,
the City shall notify the franchisee in writing at least 90 days before the effective date of
the purchase.
(c) The City and franchisee shall have 30 days following the date of the City's notice to
negotiate and agree upon a purchase price. If they fail to reach agreement within such 30
day period each party shall, within 60 days following the date of the City's notic e of
intent to purchase, designate an appraiser experienced and knowledgeable in the
valuation of similar services.
1. Each appraiser shall conduct an independent appraisal of the fair market value of
the franchisee’s medical transfer service as a going concern as of the effective
date of the purchase by the City.
2. Each party shall be responsible for the appraisal fees of its own appraisers.
3. In conducting the appraisals, the appraisers shall consider, among other factors,
the documented start-up costs incurred by franchisee, expanding services to the
City's corporate limits, the book-value of the assets constituting the franchisee’s
medical transfer service, the age, condition, and remaining useful life of the
franchisee’s property utilized in performing services under this Franchise, and
the discounted future revenue stream considering the franchisee’s actual
customer base at the time the notice of purchase is given by the City, for the
remaining useful life of the assets.
Attachment number 2 \nPage 2 of 10
Item # B
4. If the two independent appraisals result in purchase prices that are within 20
percent of each other, the purchase price to be paid by the City will be the
average of the two appraisals. If the two independent appraisals are not within 20
percent of each other, then the two appraisers shall discuss their appraisals and
attempt to arrive at a joint determination concerning the purchase price. If the
two appraisers are not able to arrive at a joint determination of fair market value
within 120 days after the City's notice of its intent to purchase, then the City and
franchisee shall jointly select a third independent appraiser. The third appraiser
shall submit a determination of the purchase price within thirty days of being
selected, and the purchase price shall be the average of the three appraisals. The
City and the franchisee shall each pay fifty percent (50%) of the costs of the third
independent appraiser.
(d) The purchase price shall be payable in cash unless the parties mutually agree otherwise.
If the City exercises the purchase option, pays the purchase price, and serves notice of the
action on the franchisee, the franchisee shall immediately transfer to the City title to the
franchisee’s medical transfer service and all property, real and personal, of the
franchisee’s medical transfer system.
(e) The franchisee shall transfer the property free from liens and encumbrances unless the
City agrees to assume the encumbrances in lieu of some portion of the purchase price.
(f) The franchisee shall execute and deliver warranty deeds, bills of sale, or other
instruments of conveyance to the City to complete the transfer.
Section 7. Rates and charges
The following shall apply to all of Franchisee billing rates, unless otherwise amended with City
approval:
(a) No patient or other payer shall be charged less than the Medicare allowable rate.
(b) Non-medically necessary transports, provided by the franchisee, shall not be less than
$42 per transport and cannot be used to incentivize transport services, businesses or
contracts
(c) [FURTHER DETAIL TO BE INSERTED LATER]
Section 8. Transporting Patients
(a) When the franchisee accepts a call, it must follow through with the transportation of the
patient to the desired facility, within a reasonable distance. The franchisee can deny no
one service because of race, sex, age, origin, national creed or ability to pay.
(b) Franchisee shall have available at its own expense, and staff 24 hours a day, a telephone
for transfer service requests.
Attachment number 2 \nPage 3 of 10
Item # B
(c) Franchisee shall respond to any unscheduled request for transfer service within 59
minutes and 59 seconds at any time of day , any day of the week from the time of the
request or within 14 minutes and 59 seconds of a scheduled pickup time.
(d) Franchisee is required to maintain an unit hour utilization (UHU) rate below .32 for the
duration of the franchise. The UHU will be measured on a daily basis and include a
monthly report that is submitted to the Fire Chief. The UHU shall include all transport
activities (City and non-City) of the unit that is permitted by the City.
(e) Franchisee shall not use, encourage, advocate or solicit the use of any telephone number
or system of communication in lieu of the 911 emergency telephone system number for
the dispatch of an ambulance to any call except for medical transfer service as defined by
this Ordinance.
(f) Unless otherwise specified in its franchise agreement, when a provider receives, through
any means, a request for service which if processed through EMS priority dispatch
protocols would be determined to be a Category A, B, C, D, or E level ca ll for EMS
ambulance service the provider shall electronically transfer information on the call to the
City Communication Center, including patient location, condition and call-back number.
(g) Except with respect to medical transfer service, when a provi der is providing special
event medical service and a patient's condition requires transport, or a provider is directly
called to transport a patient from a special event, the provider shall electronically transfer
information on patient location, condition, availability of or need for the dispatch of an
emergency medical ambulance and call-back number to the City Communication Center.
(h) Franchisee shall mark each vehicle distinctly with the name of the company providing
medical transport service. The words “Emergency Medical Services” or "EMS" shall not
be written on any vehicle, and the vehicle shall not be marked in any way which might
cause confusion with City or County EMS vehicles. The name of the provider company
shall be prominently displayed so that it accurately conveys the entity that is rendering
services.
(i) Franchisee shall not hold out to the public in any manner that their personnel are trained
EMTs or paramedics unless they have been so certified by the Texas Department of State
Health Services, Emergency Services Medical Division.
(j) Ambulances shall be used only for the purpose of transporting patients, and no other use
shall be lawful.
(k) Franchisee shall provide critical care transport (CCT) and personnel, or other reasonable
specialty needs, when requested by the City.
(l) Franchisee shall participate in the City’s EMS Continuous Quality Improvement (CQI)
and peer review process, when requested by the Fire Chief.
Attachment number 2 \nPage 4 of 10
Item # B
(m) Failure to meet requirements of this Section of the franchise agreement shall result in the
following penalty:
1. $200 per response time offense – to be reported and paid monthly
2. $200 per daily UHU offense – to be reported and paid monthly
3. $2000 penalty for failing to meet 90% compliance during a 30-day reporting
period
4. $4000 penalty for failing to meet 90% compliance during two (2) 30 -day
reporting periods in a rolling 12-month cycle
5. $8000 penalty for failing to meet 90% compliance during three (3) 30-day
reporting periods in a rolling 12-month cycle
Section 9. Inspection
(a) The Fire Chief or his designee shall have the right to inspect the franchisee's vehicles,
equipment and personnel, at any time without prior notice, to ensure compliance with
local, state, and federal regulations.
(b) Prior to the commencement of operations, the Fire Chief or his designee shall inspect all
ambulances used by franchisee in operating its transfer service at a reasonable time. An
ambulance must pass inspection and have a current valid permit sticker prior to any use
for customer transportation or care.
(c) Field Inspections. Ambulances may be field inspected at any hour by the Fire Chief and
he may require any ambulance to proceed to a specified location for further inspection.
(d) Written Inspection Report. GFD shall give the franchisee a written report at the time of
inspection indicating any deficiencies.
(e) Permit Sticker. A vehicle that meets the requirements of this franchise under this
ordinance shall be issued a permit sticker indicating its validity for a twelve (12) mont h
period from the date of successful inspection. The scheduled expiration date shall not be
deemed to impair or limit the City's ability to conduct field inspections or perform any
other function under the terms of this franchise.
(f) Permit Sticker Non-transferable. A permit sticker is not transferable from one vehicle to
another.
(g) Ambulances Not Passing Inspection. Any ambulance found not to be in compliance with
the requirements of this franchise or of any other ordinance of the City regulating the use
of ambulances on the streets and alleys of the City of Georgetown shall (1) fail
inspection, (2) be considered not safe or useable and (3) have any existing permit sticker
removed. Thereafter, until the vehicle passes inspection, it shall not be opera ted for
customer transportation or care upon the streets of the City of Georgetown.
Attachment number 2 \nPage 5 of 10
Item # B
(h) Re-inspection; At the request of the franchisee, GFD shall re-inspect a vehicle that has
failed inspection to determine if the deficiencies have been corrected. GFD may require
review of written documentation, such as equipment repair bills or sales receipts, and
may re-inspect the vehicle and equipment visually and mechanically for compliance with
this franchise. The vehicle may return to duty, when the franchisee has corrected the
problem and the vehicle passes inspection.
(i) As a result of any inspection where a vehicle or equipment is in noncompliance, the
inspector may take the following actions based on the severity of the infraction:
1. Inform the operator of the problem.
2. If not corrected within thirty-(30) days, the inspector shall notify the state
regulatory agency.
3. When the problem is severe, the inspector shall notify the franchisee and the state
regulatory agency.
4. The inspector shall file a written report outlining the problem with the Fire Chief
or their designee to include the following:
a. Day/date/time; and
b. Name of service and unit identification; and
c. Personnel; and
d. Nature of problem; and
e. Name of person completing the report.
Section 10. Medical Control
(a) The franchisee shall retain the services of a Texas licensed physician to function as its
medical control physician to supervise the quality of service delivered by the franchisee.
(b) The franchisee and its Medical Director is expected to work collaboratively with the
Georgetown Fire Department (GFD) and the GFD Medical Director to ensure that a
cooperative and efficient service delivery model is maintained.
(c) The franchisee must maintain a level of care (protocol, standing orders, Quality
Assurance program, treatment, transport) as deemed appropriate by the Georgetown Fire
Department Medical Director.
Section 11. Records and Reports
(a) The franchisee shall file a monthly report to include call volume, running time,
breakdown of destination, daily utilization rate (UHU), complaints, and roster of
Attachment number 2 \nPage 6 of 10
Item # B
employees with level of certification to the Fire Chief. The Fire Chief may amend the
reporting requirements with two-week advanced notice.
(b) The franchisee must maintain an accurate record of calls answered and patients
transported, including all pertinent facts regarding the services rendered.
(c) The Franchisee shall make its books and records available at any reasonable time for
inspection by the City.
(d) The franchisee shall notify the City in writing of all complaints received by and any
actions taken by the Texas Department of State Health and Services (DSHS) concerning
the franchisee. The franchisee shall have thirty-(30) days to respond to complaints and
violations and produce evidence of any needed corrective action.
(e) The City Secretary shall keep on file all complaints for the life of the franchise. Such
complaints shall constitute a public record and be open for inspection and copying by
members of the public, in compliance with state and federal laws and regulations;
provided however, that such records do not compromise the medical confidentiality of
the patient.
Section 12. Preferential or discriminatory practices prohibited
The franchisee shall sign and maintain an equal employment opportunity statement and shall so
advertise as an equal employment employer.
Section 13. Cooperation on Emergency and Training
(a) Franchisee shall, to the fullest extent possible, cooperate with the Georgetown Fire
Department and Emergency Management Coordinator and shall comply with the City's
Emergency Plan, including, but not limited to, providing ambulance service for mass -
casualty incidents (“MCI”), and providing ambulances and personnel for emergency
training purposes.
(b) Franchisee shall participate in training and rehearse on the National Incident
Management System and the Mass Casualty Plan every two years, and shall provide
upon request by the City verification that such training has been provided.
(c) Franchisee shall be actively involved in planning for and responding to any MCI, mass
gathering, wide-scale emergency incident or disaster or special event for which
Franchisee is licensed and is providing special event coverage, within the City.
Franchisee shall be required to participate in the City's EMS planning process and
cooperate with the implementation of the plans during any incident covered by the plans.
(d) Franchisee will participate in the City's EMS Continuous Quality Improvement and Peer-
Review processes when requested by the Fire Chief.
Section 14. Insurance
Attachment number 2 \nPage 7 of 10
Item # B
(a) The franchisee shall provide and maintain the following insurance in the following
minimum amounts:
1. One million dollars ($1,000,000) for bodily injury or death to any one person;
and
2. Five Hundred Thousand ($500,000) for property damage resulting from any one
accident; and
3. One million dollars ($1,000,000) for all other types of liability, including
malpractice.
(b) Such insurance policies shall not contain a passenger liability exclusion.
(c) Each policy shall name the City as an additional insured.
(d) Each liability insurance policy shall contain a provision obligating the insured to give the
Fire Chief written notice of cancellation or reduction not less than ten days prior to any
cancellation or reduction.
Section 15. Effect of Franchisee’s bankruptcy or insolvency
In the event of the commencement of bankruptcy, receivership, assignment for the benefit of
creditors, foreclosure or any other insolvency proceedings, voluntary or involuntary, against or on
the part of the franchisee, the county council may declare the franchise immediately terminated
and the rights, privileges and authority of the franchisee shall immediately cease and terminate.
The bankrupt estate or receivership shall not consider the franchise an asset. Nor shall a
franchisee have any authority to mortgage, assign, pledge or deposit this franchise agreement or
any rights there under as security for any loan or any other thing, without the express formal
approval in advance of the City Council.
Section 16. Indemnity
(a) In consideration of the granting of this Franchise, the Franchisee shall, at its sole cost and
expense, defend, indemnify, and hold the City, and its past and present officers, agents and
employees harmless against any and all liability arising from suits, actions or all claims of
injury to any person or persons, or damages to any property brought or made for or on
account of any death, injuries to, or damages received or sustained by any person or persons
or for damage to or loss of property arising out of the operation of its franchised business, or
any way arising out of performance under this Agreement, directly, or indirectly, when or to
the extent injury is caused, or alleged to have been caused, wholly or in part, by any act,
omission, negligence, or misconduct of the Franchisee or any of its contractors,
subcontractors, officers, agents, or employees, or by any person for whose act, omission,
negligence, or misconduct, the Franchisee is by law responsible.
(b) This provision is not intended to create liability for the benefit of third parties but is solely for
the benefit of the Franchisee and the City. In the event any claim is made against the City that
falls under this indemnity provision and a court of competent jurisdiction should adjudge, by
Attachment number 2 \nPage 8 of 10
Item # B
final decree, that the City is liable therefor, the Franchisee shall indemnify and hold the City
harmless of and from any such liability, including any court costs, expenses, and reasonable
attorney fees incurred by the City in defense thereof and incurred at any stage. Upon
commencement of any suit, proceeding at law or in equity against the City relating to or
covering any matter covered by this indemnity, wherein the Franchisee has agreed by
accepting this Agreement, to indemnify and hold the City harmless, or to pay said settlement,
final judgment and costs, as the case may be, the City shall give the Franchisee immediate
notice of such suit or proceeding; whereupon the Franchisee shall provide a defense to any
such suit or suits, including any appellate proceedings brought in connection therewith, and
pay as aforesaid, any settlement, costs or judgments that may be rendered against the City by
reason of such damage suit.
(c) Upon failure of the Franchisee to comply with the “defense of suit” provisions of this
Agreement, after reasonable notice to it by the City, the City shall have the right to defend the
same and in addition to being reimbursed for any settlement or judgment that may be
rendered against the City, together with all costs incurred therein, the Franchisee shall
reimburse the City reasonable attorney fees, including those employed by the City in such
case or cases, as well as all expenses incurred by the City by reason of undertaking the
defense of such suit or suits, whether such suit or suits are successfully defended, settled,
comprised, or fully adjudicated against the City. In the event the City is compelled to
undertake the defense of any such suit by reason of the Franchisees failure to perform as here
and above provided, the City shall have the full right and authority to make or enter into any
settlement or compromise of such adjudication as the governing body shall deem in the best
interest of the City, this without the prior approval or consent of the Franchisee with respect
to the terms of such compromise or settlement.
(d) The amounts and type of required insurance coverage set forth in this Franchise Agreement
shall in no way be construed as limiting the scope of indemnity set forth herein.
(e) Franchisee shall indemnify, defend and hold harmless the City from any and all suits, claims,
demands and actions by Franchisee’s employees or its subcontractors employees for work -
related injuries resulting from or arising out of the performance of this Agreement or the
provisions of medical transfer service.
Section 17. Right of City to amend
The City may amend this agreement from time-to-time as may be deemed necessary or advisable
in the public interest. Such action shall only be taken after first giving the franchisee thirty-(30)
days' written notice. The franchisee shall not construe this provision to affect the right of the City
to revoke or terminate the franchise as herein elsewhere provided.
Section 18. Notices
Any notice required or permitted to be delivered hereunder shall be deemed received three (3)
days thereafter sent by United States Mail, postage prepaid, certified mail, return receipt
requested, addressed to the party at the address set forth below (or such other address as such
Attachment number 2 \nPage 9 of 10
Item # B
party may subsequently designate in writing) or on the day actually received if sent by courier or
otherwise hand delivered sent via fax.
If intended for City, to:
City of Georgetown, Texas
Attn: Fire Chief
113 E. 8th St.
Georgetown, Texas 78626
If intended for the Franchisee:
[______]
Section 19. Termination
(a) In addition to the rights set forth in the City Code of Ordinances and to all other rights
and powers retained by the City under this franchise, the City reserves the right to
terminate this Franchise and all Franchise rights and privileges of the Franchisee if the
Franchisee violates any provision of the City Charter, the City Code of Ordinances, this
Franchise agreement or state or federal law.
Section 20. Transfer or Assignment
This Franchise is not transferable or assignable without the approval of the City Council.
Section 21. Jurisdiction
The laws of the State of Texas shall govern the Agreement; and this Agreement is fully
performable in Georgetown, Williamson County, Texas with exclusive venue for any action
concerning this Agreement being in a court of competent jurisdiction in Williamson County,
Texas.
Attachment number 2 \nPage 10 of 10
Item # B
1
Exhibit A
Chapter 2.29. - EMERGENCY MEDICAL AND MEDICAL TRANSFER SERVICES
Article I. - General Provisions
2.29.010. - Definitions.
The following words shall have the following meanings:
“Ambulance” means any motor vehicle especially designed, constructed, equipped and
used to transport sick or injured persons.
“City” means the City of Georgetown.
“City Communication Center” means the City facility from which emergency medical
service is radio-dispatched.
“Emergency” means any circumstance that calls for immediate action and in which the
element of time in transporting the sick, wounded or injured for medical treatment is
essential to the health or life of the person.
“Emergency call” means any request for an emergency medical ambulance made by
telephone or other means of communication in circumstances which are, or have been
represented to be, an emergency requiring immediate ambulance service.
“Emergency medical ambulance” means any ambulance including a transitional response
vehicle that is equipped with warning lights and horns or sirens for use in responding to
emergency calls.
“Fire Chief” means the chief of the fire department of the City of Georgetown or
designee.
“Medical transfer service” means a response made by an ambulance or ambulance for
transportation of individuals to or from a medical facility, nursing home or residence
under circumstances that do not constitute an emergency.
“Provider” means an organization, person, business or entity providing medical transfer
services and a holding a valid medical transfer services franchise.
“Response time” means the time from which a call is received until the time of arrival at
the scene.
Attachment number 3 \nPage 1 of 8
Item # B
2
“Street” means any street, alley, avenue, boulevard, drive or highway commonly used for
the purpose of travel within the corporate limits of the city.
“Transfer call” means any request for an ambulance that is represented as not constituting
an emergency.
Article II – Emergency Medical Services
2.29.020. – Emergency medical service.
The City of Georgetown, through the Fire Department, shall provide emergency medical
services, including transport services, within the City. The City Communication Center is
designated to handle calls for emergency medical services and shall be available by telephone at
all hours.
2.29.030. - Private service.
A. It shall be unlawful for any person, including a provider, other than an employee of the Fire
Department officially on duty, or an agency of the United States, to furnish, operate, conduct,
maintain, advertise for, or otherwise engage in the operation of an emergency medical
ambulance or the provision of emergency medical service in the City. A provider shall place
its equipment and personnel at the disposal of the City Manager in the event of a public
calamity or major disaster.
B. If a provider receives an emergency call from any source to respond to in the City, it shall
immediately notify the City Communication Center and shall not respond unless requested to
do so by the City Communication Center.
C. If a provider discovers an emergency situation in the City, it shall immediately notify City
communication center and shall remain to render aid until an emergency medical ambulance
arrives.
D. The following exceptions apply:
1. It shall not be unlawful for a person to operate an air ambulance that is regulated and
certified by the U.S. Federal Aviation Administration and that is operating in compliance
with state licensing requirements.
2. It shall not be unlawful for a provider responding to a direct call for medical transfer
service to operate an ambulance under emergency conditions, using emergency
equipment if the provider attendant makes a determination that an emergency exists
requiring the sick or injured person to be transported with all practical speed to a hospital
and makes a reasonable attempt to contact the City Communication Center and receive
permission to make an emergency run.
3. It shall not be unlawful for a provider performing the service of maintaining an
ambulance at a particular location for a sporting event, to operate an ambulance under
emergency conditions, using emergency equipment if the provider attendant makes a
determination that an emergency exists requiring the sick or injured person to be
Attachment number 3 \nPage 2 of 8
Item # B
3
transported with all practical speed to a hospital and makes a reasonable attempt to
contact the City Communication Center and receive permission to make an emergency
run.
4. It shall not be unlawful for a provider operating an ambulance in the city, if the place of
emergency at which the sick or injured person was picked up by such ambulance is
outside the city limits and the ambulance making the emergency run is licensed and
operated in accordance with all applicable state laws.
5. It shall not be unlawful for a provider operating an ambulance in the city to respond to an
emergency call when the City Communication Center requests the provider furnish
backup ambulance service for the City of Georgetown.
6. Any operator who makes an emergency run under the provisions of subsections (D)(2) or
(D)(3) of this section, shall, within three business days of each emergency run, submit to
the Fire Chief a report which shall describe the circumstances requiring the emergency
run.
Article III. - Medical Transfer Services
2.29.040. - Franchise - Required.
A. It is unlawful for any person to operate, furnish, advertise, or otherwise engage in the
operation of a medical transfer service by operating, driving or causing to be operated or
driven an ambulance upon the streets of the city without first having obtained a franchise in
accord with the terms and provisions of this chapter and the City Charter.
B. Each franchise granted under this Chapter will be a nonexclusive franchise. A medical
transfer service franchise shall grant non-exclusive permission to the provider to provide
medical transfer services for the service level and category so authorized in the service areas
specifically described in the franchise agreement, according to the terms and conditions
contained in the franchise agreement. No provision, term of art, map or illustration, nor
Section title of this Chapter, nor of any franchise agreement granted under this Chapter, shall
imply, suggest, connote or in any way infer that any provider holds any degree of exclusivity
to solely provide medical transfer service within the City, nor within any franchise service
area within the City, nor any sub-zone thereof.
2.29.050. - Franchise - Application - Contents.
A. Whenever the number of providers within the City is less than the maximum number
established by the City Council pursuant to this Chapter, or if the City Council has not
established a maximum number of such franchises but has determined that a new medical
transfer service franchise will serve the public convenience and necessity, a person may
apply for a new franchise by submitting an application to the Fire Chief on such form or in
such format as the Fire Chief shall require.
Attachment number 3 \nPage 3 of 8
Item # B
4
B. In addition to the items specified within the application form referenced in Paragraph A, the
following shall be submitted in writing:
1. A statement that the applicant has obtained liability insurance in accordance with the
requirements provided by this article before commencing service;
2. A statement of the number of vehicles which the applicant proposes to operate and the
make, model and vehicle identification number of each transfer vehicle;
3. A statement that each vehicle is supplied with a first-aid kit and other minimal emergency
equipment;
4. A list of persons who will act as attendants and drivers, their current state of Texas
registry status, and their date of employment; and
5. A statement that the safety mechanism of the vehicle is operative and is in good repair;
including, but not limited to, headlights, tail-lights, turn signals, brakes, brake lights,
emergency lights, windshield wipers, wiper blades, handles opening doors, restraint
devices, windows, tires and spare tires.
C. Copies of each application for medical transfer service shall be forwarded to the Fire Chief,
and he shall review applications for medical transfer service and make recommendations to
the City Council.
2.29.060. - Franchise provisions.
The following provisions shall apply to franchises issued pursuant to this Chapter:
A. The franchise agreement shall incorporate and be subject to the provisions of this Chapter, as
it may be amended from time to time, all of which shall be binding upon the provider. In no
event shall this Chapter be considered a contract between the City and the provider such that
the City would be prohibited from amending any provision hereof.
B. All documents provided by the applicant as part of the completed application and all
statements, representations, warranties and promises made therein by the applicant and relied
upon by the City in granting the franchise shall be binding upon the provider.
C. A franchise agreement shall set forth its length of term, up to a maximum of five years. The
franchise may be extended or renewed at the discretion of the council under such terms and
conditions as may be necessary or desirable.
D. No privilege or exemption shall be inferred from the granting of any franchise unless it is
specifically mentioned in this Chapter or in the franchise agreement.
E. The granting of a franchise pursuant to this Chapter shall not impart to the provider any
vested ownership right or ownership interest in any rights-of-way or City property,
notwithstanding the right to use City rights-of way or City property to provide its medical
transfer service.
F. As a condition of the franchise and prior to providing medical transfer service a provider
shall provide the City with a detailed statement of the equipment and facilities to be used in
providing medical transfer service, including:
Attachment number 3 \nPage 4 of 8
Item # B
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1. A current Department of State Health Services (DSHS) license that enables the provision
of emergent and non-emergent services;
2. An attestation that the vehicle, staff and equipment will continually meet the DSHS
requirements for emergent and non-emergent services. The vehicle identification number,
make, type, age, condition and patient capacity of each vehicle available for use within
the service area, a detailed description of the equipment thereon;
3. The location and description of the premises which are to be used as the base of
operations and any terminals, offices and other facilities to be used in the operations;
4. A description of the provider's procedures related to vehicle maintenance and repair;
5. A copy of the provider's Federal Communications Commission license; and
6. Proof that the provider's AVL and CAD have been tested for compatibility with the
City’s Communication system and have performed in a manner acceptable to the Fire
Chief in his or her sole discretion.
7. Proof of ownership or long-term lease agreements for all capital equipment and inventory
items that are necessary for the operation of a viable EMS operation.
8. Proof of an electronic patient care recording system that can integrate into a receiving
hospital’s electronic medical record, or an acceptable alternative approved by the Fire
Chief.
2.29.070. – Franchise fee determination.
The franchise fee shall be the amount set forth in a franchise agreement for the cost which the
City incurs in administering the franchise agreement, including dispatch processing, providing or
arranging services, staff costs for inspections, regulatory oversight, use of roads and
infrastructure, and any other such service permitted by law. Franchise fees shall be paid
according to the provisions of the franchise agreement, and shall be accompanied by such
supporting documentation as determined by the City.
2.29.080. – Insurance.
A. No ambulance shall be operated by a provider on the public streets of the City, unless the
provider submits evidence to the Fire Chief that it has in full force and effect a public
liability insurance policy on that transfer vehicle, such insurance policy having been issued
by a solvent insurance company licensed to do business in the state.
B. Each insurance policy shall provide liability insurance in the amount of not less than
$1,000,000 for personal injury in any one accident, and not less than $500,000 for property
damage for each transfer vehicle.
C. Such insurance policies shall not contain a passenger liability exclusion.
D. Each liability insurance policy shall contain a provision obligating the insured to give the
Fire Chief written notice of cancellation or reduction not less than ten days prior to any
cancellation or reduction.
E. Each policy shall name the City as an additional insured.
Attachment number 3 \nPage 5 of 8
Item # B
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2.29.090. – Revocation.
A violation of any provision of this Chapter or of the franchise agreement or state or federal law
shall be grounds for revocation of the franchise by the City Council.
2.29.100. - Medical transfer operations.
A. A provider shall have available at its own expense, and staff 24 hours a day, a telephone for
transfer service requests.
B. A provider shall respond to any unscheduled request for transfer service within 59 minutes
and 59 seconds at any time of time, any day of the week from the time of the request or
within 14 minutes and 59 seconds of a scheduled pickup time.
C. The books and records of all providers shall be made available at any reasonable time for
inspection by the City
D. A provider shall not use, encourage, advocate or solicit the use of any telephone number or
system of communication in lieu of the 911 emergency telephone system number for the
dispatch of an ambulance to any call except for medical transfer service as defined by this
Ordinance.
E. Unless otherwise specified in its franchise agreement, when a provider receives, through any
means, a request for service which if processed through EMS priority dispatch protocols
would be determined to be a Category A, B, C, D, or E level call for EMS ambulance service
the provider shall electronically transfer information on the call to the City Communication
Center, including patient location, condition and call-back number.
F. Except with respect to medical transfer service, when a provider is providing special event
medical service and a patient's condition requires transport, or a provider is directly called to
transport a patient from a special event, the provider shall electronically transfer information
on patient location, condition, availability of or need for the dispatch of an emergency
medical ambulance and call-back number to the City Communication Center.
G. Providers shall mark each vehicle distinctly with the name of the company providing medical
transport service. The words “Emergency Medical Services” or "EMS" shall not be written
on any vehicle, and the vehicle shall not be marked in any way which might cause confusion
with City or County EMS vehicles. The name of the provider company shall be prominently
displayed so that it accurately conveys the entity that is rendering services.
H. Providers shall not hold out to the public in any manner that their personnel are trained EMTs
or paramedics unless they have been so certified by the Texas Department of State Health
Services, Emergency Services Medical Division.
I. Ambulances shall be used only for the purpose of transporting patients, and no other use shall
be lawful.
J. Provider shall provide critical care transport (CCT) and personnel, or other reasonable
specialty needs, when requested by the City.
K. Provider shall participate in the City’s EMS Continuous Quality Improvement (CQI) and
peer review process, when requested by the Fire Chief.
Attachment number 3 \nPage 6 of 8
Item # B
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2.29.110. - Personnel, vehicles and equipment - Standards and requirements – Inspection.
A. A provider shall furnish at its own expense all vehicles and necessary equipment which meet
the minimum standards of the Department of State Health Services, in addition to those
standards set by all City, county, state, and federal regulations covering automotive
equipment and ambulance equipment.
B. Each vehicle shall be attended by at least two currently state-certified Emergency Medical
Technicians (EMTs). Each EMT shall hold a valid Class A Texas driver's license.
C. A provider shall maintain a current personnel file at the local administrative office on each
employee. All attendants and drivers shall meet the following minimum criteria:
1. Be currently certified with the Texas Department of State Health Services, Emergency
Medical Services Division, as an emergency medical technician, or higher;
2. Must provide evidence showing completion of the National Safety Council approved
defensive driving course, or equivalent as approved by the Fire Chief; and
3. Possess a license valid to operate an emergency vehicle and ambulance in the state; and
4. Must have a written statement from a physician, authorized to practice medicine in the
state, stating that the person is free of communicable diseases and is physically capable of
performing the required duties.
D. The Fire Chief may ride on an ambulance at any time for the purposes of evaluating the
medical and/or driving performance of the EMTs. A copy of an evaluation shall be provided
to the provider within 72 hours. The evaluation shall indicate performance areas which
exceed, meet or do not currently meet expectations. Regarding areas that do not currently
meet expectations, the Fire Chief should include in the evaluation what action must be taken
to ensure compliance with performance standards.
E. EMTs disciplined or failing, as determined by the Texas Department of State Health
Services, to meet medical performance standards, shall not continue to render transfer
services as an EMT.
F. Each vehicle to be used as an ambulance shall comply with the following requirements and
such other requirements or modifications as may be established by the department:
1. Ambulances shall comply at all times with the Texas Transportation Code.
2. Each vehicle to be used as an ambulance shall be equipped as required by 25 Texas
Administrative Code, § 157.11.
3. Ambulances shall be utilized no more than 250,000 miles if powered by a diesel engine
and no more than 150,000 miles if powered by a gasoline engine. The vehicle chassis
shall not be utilized more than six years from the year of manufacture.
G. A provider shall have a preventive maintenance program and records for each ambulance.
The maintenance program shall be based on recommended manufacturer service and
inspection intervals.
H. A provider shall also maintain vehicle service records specifying all unscheduled repairs and
breakdowns and shall provide the Fire Chief a quarterly report of all ambulance breakdowns
and unscheduled repairs. The report shall indicate the vehicle unit number, license plate
Attachment number 3 \nPage 7 of 8
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number, odometer reading, vehicle system and/or component in need of repair or adjustment,
and whether or not a patient was on board when the breakdown occurred.
I. The Fire Chief shall inspect all provider ambulances. Inspections may occur at any hour and
the Fire Chief may require the ambulances to proceed to a specified location for further
inspections. Those ambulances which have passed inspection shall have a sticker in the
lower left corner of the rear window. Any ambulance found not to be in compliance with this
chapter shall be tagged, and the sticker removed. Thereafter, until the vehicle passes
inspection, it cannot lawfully operate on the streets of the city.
2.29.120. - Provider rates.
The intent of this Chapter is to reduce the risk of fraudulent billing practices and maintain
compliance with the Office of the Inspector General (OIG) and the U.S. Department of Justice.
A. Providers shall not charge any patient or any other payer less than the Medicare allowable
rate.
B. Billing rates will be authorized within the franchise agreement and may be amended upon
City approval.
C. Non-medically necessary transports, provided by a provider, shall not be less than the
minimum amount specified within the franchise agreement.
2.29.130. – Violation; Penalty.
Any violation of any section of this chapter shall constitute a misdemeanor punishable in
accordance to the provisions of Chapter 1.08 of the Code of Ordinances.
Attachment number 3 \nPage 8 of 8
Item # B
City of Georgetown, Texas
City Council Agenda
July 28, 2015
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Cover Memo
Item # C
