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HomeMy WebLinkAboutAgenda CC 03.28.2017 WorkshopNotice of M eeting of the Governing B ody of the City of Georgetown, Texas M arch 28 , 2 0 1 7 The Ge orgetown City Council will meet on March 2 8, 2017 at 3:00 PM at City Co uncil Chambers, 101 E. 7th St., Geo rgeto wn, Texas The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930- 3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay Texas at 7 11. Policy De ve lopme nt/Re vie w Workshop - A Wate r and Electric Integrated Reso urc e P lan Updates -- Chris Foster, MPA, CGFO, Manager of Re so urce P lanning and Integration B Prese ntation and discussio n of 2017 Water and Ene rgy Rebate Pro grams -- Leticia Zavala, Customer Care Director C Prese ntation and discussion of the 2 01 7 Transit Service Plan Name Brand Development and Open Ho use Results-- Nat Waggo ne r, Transpo rtation Analyst, PMP®, AICP, Keith Hutchinson, Public Communication Manager Exe cutive Se ssion In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes, Annotate d, the items listed below will be discussed in closed session and are subject to action in the regular se ssio n. D Se c . 55 1.0 71 : Consul tati on wi th Atto rney - Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the attorney has a duty to advise the City Co uncil, including agenda items - Appeal o f an administrative decisio n regarding the determination that a pump station for crude o il is a “utility services, intermediate” use. Se c . 55 1.0 72 : Del i berati on abo ut Real P roperty - Rivery Blvd Ext – Parcel 17 Northwest Blvd Se c . 55 1.0 74 : Personnel Matter s - City Manager, City Attorney, City Se c retary and Municipal Judge: Consideration of the appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal - City Manager Performance Evaluatio n Se c . 55 1.0 87 : Del i berati on Regardi ng Eco nomi c Devel opment Ne go ti ati ons - Discuss negotiations and incentive o n Tamiro P laza II Adjournme nt Ce rtificate of Posting Page 1 of 50 I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to the general pub lic at all times , o n the _____ day of _________________, 2017, at __________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the s cheduled time of s aid meeting. __________________________________ Shelley No wling, City S ecretary Page 2 of 50 City of Georgetown, Texas City Council Workshop March 28, 2017 SUBJECT: Water and Elec tric Integrated Resource Plan Update s -- Chris Foster, MPA, CGFO, Manager o f Resource Planning and Integration ITEM SUMMARY: One of the Council’s goals is to “Monitor, promote, and communicate a long-term water and utilities plan and strategy.” The tactic for meeting this goal was to have staff “Implement and Monitor the Integrated Resource Plan.” This presentation is an update to Council on the status of those plans. FINANCIAL IMPACT: N/A Informational Only SUBMITTED BY: Chris Foster - Resource Planning & Integration Manager ATTACHMENT S: Description Electric Water IR P Up d ates Page 3 of 50 Page 4 of 50 Page 5 of 50 Page 6 of 50 Page 7 of 50 Page 8 of 50 Page 9 of 50 Page 10 of 50 Page 11 of 50 Page 12 of 50 Page 13 of 50 Page 14 of 50 Page 15 of 50 Page 16 of 50 Page 17 of 50 Page 18 of 50 Page 19 of 50 Page 20 of 50 Page 21 of 50 City of Georgetown, Texas City Council Workshop March 28, 2017 SUBJECT: P resentation and discussio n of 2017 Water and Ene rgy Rebate Programs -- Leticia Zavala, Customer Care Director ITEM SUMMARY: Overview and disc ussio n of 2 017 Water and Energy Rebate Programs. FINANCIAL IMPACT: n/a SUBMITTED BY: Leticia Zavala, jk ATTACHMENT S: Description 2017 Energy and Water Rebate P ro grams Page 22 of 50 2017 Water and Energy Rebate Programs Georgetown Utility Systems Conservation & Marketing Plan Page 23 of 50 Agenda •Conservation Goals •Water Efficiency Programs -Current •Water Rebates -Proposed •Energy Efficiency Programs -Current •Energy Rebates -Proposed •Next Steps •Questions Page 24 of 50 Conservation Goals •Be “Good Stewards” of our Natural Resources –Water is a constrained resource –Electric 100% renewable •Customer Service –Educate customers on water & energy usage patterns –Help customers reduce their usage and reduce bills •Achieve Operational Efficiencies –Manage demand at lowest cost possible Page 25 of 50 Water Efficiency Programs -Current •What do we do today? –Residential Irrigation Audits •To help customers understand and manage their irrigation system usage & ensure systems are set to the City’s recommended watering schedule •Valuable tool in educating customers on efficient operation of their irrigation systems •Completed over 200 water audits in 2016 –Aqua Alerts •Program that allow customers to be notified of their water usage at 3 different levels they predefine •Used by approximately 2,000 customers Page 26 of 50 Water Efficiency Programs -Current •What do we do today? –Rain Barrel Rebate •Rain barrels conserve water by harvesting rain water for irrigation needs •$15 rebate for customers that purchase rain barrels during annual GUS Conservation & Marketing event –October 2016 –Irrigation Campaign -“Don’t Water Down Georgetown” •Multi-year Mass marketing campaign –increasing water awareness to reducing consumption •Reinforcing watering concepts –Know your watering schedule –Pick 2 days –Don’t water on Monday (System maintenance days) Page 27 of 50 Water Rebate -Proposed •Irrigation Checkup Rebate Program –70% of our residential water consumption is outdoor use –Educate customers on recommended watering schedule & irrigation controller settings –Program outlined in 2014 Water Conservation Plan •Efforts to reduce overall water consumption –Rebates offered for customers to have their irrigation systems evaluated & controller setting adjusted to City’s recommended watering schedule. Page 28 of 50 Water Rebate -Proposed •Rebate Amount –Goal: Reduce water usage from improperly set irrigation systems –$75 Rebate to defray costs associated with having a licensed irrigator inspect irrigation system and set system to City’s watering schedule. •Rebate Eligibility –Open to all Georgetown Utility Systems residential water customers with automatic irrigation systems –Services performed after April 1st 2017 Page 29 of 50 Water Rebate -Proposed •Rebate Eligibility -cont’d –Licensed irrigator must confirm evaluation and sign customer’s rebate form •Working with local irrigators to engage them as rebate program ambassadors. •Host an “Irrigation Rebate Training” Luncheon to provide program details •Irrigator Incentive •Rebate Goal –2,000 customer rebates –Current Funding Level -$150,000 Page 30 of 50 Water Rebate -Proposed •Communications Efforts –Promotion for the rebate program will include: •Distribute Informational program brochures at public events (i.e. Red Poppy Festival) •Update website with program information •Brochures available at City facilities •Work with area stores and installers to promote program to their customers. •Article in The Reporter •Periodic social media posts Page 31 of 50 Energy Efficiency Programs -Current •What do we do today? –LED Exchange Program •Residential Customers can exchange 4 incandescent or CFL light bulbs per quarter •Exchanged 1677 LED bulbs in 2016 –Home Energy Evaluations •To help customers with high bills find energy efficiencies in their home •Started program as a pilot in the second half of 2016 •Completed over 40 residential evaluations Page 32 of 50 Energy Rebate -Proposed •Electric Water Heater Rebate Program –Water Heating costs are the 2nd largest energy expense in the home behind Heating/Cooling costs •Account for 18% of annual household energy costs –Rebate to replace existing electric water heaters with newer models or ones with a heat pump. –Continue building on efforts to make residential homes more efficient (i.e. LED program, Home Energy Evaluations) Page 33 of 50 Energy Rebate -Proposed •Rebate Amounts –Goal: Provide a 10-20% cost offset with rebate –$100 Rebate Replace electric water heater with a high efficiency electric water heater -energy factor rating of .95 or higher –$500 Rebate Replace electric water heaters with a high efficiency electric heat pump water heater - energy factor rating of 2.0 or higher Water Heater Type Average Customer Cost w/Installation Annual Customer kwh Savings Annual Customer Savings Rebate Amount Electric Conventional $1,000 544 $51.08 $100 Electric Tankless $1,100 544 $51.08 $100 Heat Pump $2,300 2,970 $278.88 $500Page 34 of 50 Energy Rebate -Proposed •Rebate Eligibility –Open to all Georgetown Utility Systems residential electric customers –Retrofits only, new construction does not qualify –Purchase date for equipment must be after April 1st, 2017 •Rebate Goal –1st come 1st served basis –When funds are depleted –Rebate program no longer available –Current Funding level -$150,000 Page 35 of 50 Energy Rebate -Proposed •Communications –Promotion for the rebate program will include: •Distribute Informational program brochures at public events (i.e. Red Poppy Festival) •Update website with program information •Brochures available at City facilities •Work with area stores and installers to promote program to their customers. •Article in The Reporter •Periodic social media posts Page 36 of 50 Next Steps •Rebate programs Begin April 1st –End when funding is exhausted •A monthly program status report will be given to GM & City Manager •Program Brochures available at –City facilities (Library, Rec Center, City Hall, GMC, etc.) –website •Red Poppy Festival –Full Marketing of Programs/Rebates Page 37 of 50 QUESTIONS? Page 38 of 50 City of Georgetown, Texas City Council Workshop March 28, 2017 SUBJECT: P resentation and discussio n of the 2017 Transit Se rvice P lan Name Brand Develo pment and Open House Results-- Nat Waggoner, Transpo rtation Analyst, PMP®, AICP, Ke ith Hutchinson, P ublic Communic atio n Manager ITEM SUMMARY: On March 14, 2017 staff provided Council an update o n the development of a name for the system and pre paration e fforts for an open house on March 21st, from 4-7pm at the Georgetown Library. Staff will provide Council summaries of (1) Open House activities including public c omment, (2) Georgetown He alth Foundation and City of Georgetown bus service surveys and provide Council a preview of next steps and decision po ints. At the time of public no tification and po sting, The City of Georgetown survey was still active and scheduled to close on 3/23/2017. Staff will pro vide Council and the public survey results as part of the pre sentatio n on 3/28/2017. Staff will prepare final transit system recomme ndatio ns fo r Co uncil consideration during 4/11/2017 regular Council agenda. This worksho p will provide Council an opportunity to review public feedback and staff recommendations and provide staff directio n in order to ensure capital improvements and system planning efforts re main on schedule for an August service start. STAF F RECOMMENDATION: P rovide feedback to staff on draft recommendations for branding, fare po licy develo pment, ro ute and stop developme nt. Direct staff to pre pare final recommendations fo r Co uncil consideration as part of the 4/11/20 17 legislative agenda. FINANCIAL IMPACT: 2017 service, capital and planning c osts were approve d a part of the annual budget process, ratified o n Septe mber 1 3, 2016. SUBMITTED BY: Nat Waggoner, PMP, AICP ATTACHMENT S: Description Co uncil Trans it P lan Update Page 39 of 50 Transit Service Plan Georgetown Transit Service Council Update March 28, 2017 Page 40 of 50 Transit Service PlanAgenda Purpose: Provide Council summary of public comment from Open House on fares, policies, route/stops and name development and create an opportunity for feedback and direction. ●Review Open House Activities ●Review Georgetown Health Foundation and City of Georgetown Survey Results ●Next Steps Page 41 of 50 Transit Service Plan Open House Purpose: Provide an update on the project and get your feedback on proposed routes, stops, fares, hours of operation and system name recommendations. Total Attendees: 74 Media Present: Williamson County Sun Media Coverage: KXAN (online) Community Impact (online) Page 42 of 50 Transit Service Plan Public Input Survey Conducted by the Georgetown Health Foundation (GHF) ●Survey distributed by Georgetown Health Foundation The Georgetown Project Collaborative for Youth & Children SE Georgetown Community Council Georgetown Fellowship of Churches (GFOC) ●Survey Open 1/26-2/15 ●396 Total Responses Page 43 of 50 Transit Service Plan 332 22 22 0%20%40%60%80%100% Just Right Too Low Too High Proposed $2.00 Day Pass (unlimited) 204 8 137 0%20%40%60%80%100% Just Right Too Low Too High Proposed $30 Monthly Pass (unlimited) 324 283 335 301 0%20%40%60%80%100% Monthly Pass Weekly Pass Day Pass Single Ride Pass Options that Should be Available Source: GHF Survey, 2017 Source: GHF Survey, 2017 Source: GHF Survey, 2017 GHF Survey Results Page 44 of 50 Transit Service Plan Source: GHF Survey, 2017 41 196 238 238 290 0%20%40%60%80%100% Other Mobile App Monthly Pass Daily Pass Cash on Bus Options for Making Payment 281 324 297 0%20%40%60%80%100% Purchase on Website Purchase/ Library, HEB Cash to bus driver Ways to Purchase Passes 88 184 261 0%20%40%60%80%100% Other Seniors 60-65 Low Income Others Eligible for Reduced Fares 67 137 221 0%20%40%60%80%100% Other No Yes Allow 12 Yr. Old to Ride Alone? Source: GHF Survey, 2017 Source: GHF Survey, 2017 Source: GHF Survey, 2017 GHF Survey Results Page 45 of 50 Transit Service Plan City of Georgetown Citizen Transit Survey ●Survey distributed online via Facebook, NextDoor, Twitter, City website, new release ●Survey Open 3/18 -3/23 ●Discussion Routes Stops Fares Service Hours Name Page 46 of 50 Transit Service Plan Next Steps ●Finalize Routes and Stops ●Logo Development with Capital Metro ●4/11 Regular Agenda Item with Council Consider adopting Transit Plan Page 47 of 50 Transit Service Plan Questions and Guidance Nat Waggoner, PMP, AICP Transportation Analyst (512) 930-8171 Page 48 of 50 Transit Service Plan Thank you to our partners Page 49 of 50 City of Georgetown, Texas City Council Workshop March 28, 2017 SUBJECT: Sec. 551.071: Consul tati on w i th Attorney - Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to advise the City Council, including agenda items - Appeal o f an administrative decision regarding the determinatio n that a pump station for crude oil is a “utility servic e s, intermediate” use. Sec. 551.072: De l i berati o n about Real Proper ty - Rivery Blvd Ext – Parcel 1 7 Northwest Blvd Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt, evaluation, reassignment, duties, discipline, or dismissal - City Manager Perfo rmance Evaluation Sec. 551.087: De l i berati o n Regardi ng Economi c Devel opment Negoti ati ons - Discuss nego tiatio ns and incentive on Tamiro P laza II ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 50 of 50