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Home My WebLink AboutAgenda CC 11.02.2009Notice of Meeting of the Governing Body of the City of Georgetown, Texas NOVEMBER 2, 2009 The Georgetown City Council will meet on NOVEMBER 2, 2009 at 1:00 P.M. at Council Chamber at 101 E. 7th Street If you need accommodations for a disability, please notify the city in advance. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Special Meeting of the City Council of the City of Georgetown - Call to Order Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. B Sec. 551.074 Personnel Matters 1. Discussion regarding the goal setting criteria for the City Manager 2. Interview and meet with Police Chief candidate(s) Regular Session C Action from Executive Session D Consideration and possible action to award a construction management agreement to CDM Constructors, Inc. (CCI) of Houston, Texas for Lake Water Treatment Plant (LWTP) Filter # 10 and Sun City Pump No. 4 and 5 for an amount not to exceed $2,033,200.00 utilizing the procurement for health and safety reasons as provided under Section 552.022(a)(2) Local Government Code and authorizing independent construction observation services from CH2M HILL OMI under the terms of their existing agreement -- Mark Sokolow, City Attorney Adjournment Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary City of Georgetown, Texas November 2, 2009 SUBJECT: Special Meeting of the City Council of the City of Georgetown - Call to Order ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # A City of Georgetown, Texas November 2, 2009 SUBJECT: Sec. 551.074 Personnel Matters 1. Discussion regarding the goal setting criteria for the City Manager 2. Interview and meet with Police Chief candidate(s) ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # B City of Georgetown, Texas November 2, 2009 SUBJECT: Action from Executive Session ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # C City of Georgetown, Texas November 2, 2009 SUBJECT: Consideration and possible action to award a construction management agreement to CDM Constructors, Inc. (CCI) of Houston, Texas for Lake Water Treatment Plant (LWTP) Filter # 10 and Sun City Pump No. 4 and 5 for an amount not to exceed $2,033,200.00 utilizing the procurement for health and safety reasons as provided under Section 552.022(a)(2) Local Government Code and authorizing independent construction observation services from CH2M HILL OMI under the terms of their existing agreement -- Mark Sokolow, City Attorney ITEM SUMMARY: The LWTP expansion is in progress with the first phase of the project being the addition of a second 3 MG GST to provide additional storage to meet peak demand. The second phase of expansion involves the addition of 11 MG of treatment capacity. The second phase of the project will begin within the next few months with a completion date of December 2011. The recent drought conditions, summer peak demands, system growth, and the degradation of the City’s groundwater availability during the drought require that some additional treatment and pumping capacity in the current expansion project be available by the summer of 2010. Due to the current situation, a situation exists affecting the health and safety of the public under peak demands created by either drought conditions or fire fighting and loss of groundwater supply that the acceleration of a portion of the project can alleviate. Therefore, staff recommends the completion of this project using the exception from competitive bidding for procurements necessary to preserve or protect public health and safety of the citizens as allow by Local Government Code Section 252.022(a)(2). The City has selected CCI of Houston, Texas and Cunningham Constructors & Associates, Inc. of Georgetown, Texas due to their previous work on the LWTP. The total Base Bid is $1,875,200. The base bid includes the construction of Filter 10 and the installation of Sun City Pump No.4 and the cans for Sun City Pump No.4 and 5. The engineering estimate for the base bid was $1,800,000. Additive Alternate No.1 is for furnishing and installing Sun City Pump No.5 and totals $158,000. If the project is award by November 2009 it should be substantially complete by June 2010. Staff recommend that CCI is awarded the Base Bid and Additive Alternate No.1 for a total contract amount of not to exceed $2,033,200. The cost of the project will be shared between CTSUD and the City with CTSUD reimbursing the City for 50% of the cost of Filter #10. GUS BOARD RECOMMENDATION: This item was recommended by the GUS Board by a 5-1-1 (Page, Nett, Quinn, Beach & Eason for, Sattler opposed, Lenning absent) for Council approval at the October 19, 2009, GUS Board meeting. STAFF RECOMMENDATION: Staff recommends that the Council find that this procurement is necessary to protect the health and safety of the public as allowed by Local Government Code Section 252.022(a)(2). Staff recommends awarding a contract to CDM Constructors Inc. (CCI), of Houston, Texas, for Lake Water Treatment Plant (LWTP) Filter #10 and Sun City Pump No. 4 and 5 for $2,033,200.00. FINANCIAL IMPACT: See attached CIP Budgetary & Financial Analysis Sheet. SUBMITTED BY:Cover Memo Item # D Mark Sokolow ATTACHMENTS: CIP Budget Minutes Eng Letter of Recomendation & bid CCI CMAR Agreement Cover Memo Item # D Attachment number 1 Page 1 of 1 Item # D Attachment number 2 Page 1 of 8 Item # D Attachment number 2 Page 2 of 8 Item # D Attachment number 2 Page 3 of 8 Item # D Attachment number 2 Page 4 of 8 Item # D Attachment number 2 Page 5 of 8 Item # D Attachment number 2 Page 6 of 8 Item # D Attachment number 2 Page 7 of 8 Item # D Attachment number 2 Page 8 of 8 Item # D Attachment number 3 Page 1 of 1 Item # D Attachment number 4 Page 1 of 24 Item # D Attachment number 4 Page 2 of 24 Item # D Attachment number 4 Page 3 of 24 Item # D Attachment number 4 Page 4 of 24 Item # D Attachment number 4 Page 5 of 24 Item # D Attachment number 4 Page 6 of 24 Item # D Attachment number 4 Page 7 of 24 Item # D Attachment number 4 Page 8 of 24 Item # D Attachment number 4 Page 9 of 24 Item # D Attachment number 4 Page 10 of 24 Item # D Attachment number 4 Page 11 of 24 Item # D Attachment number 4 Page 12 of 24 Item # D Attachment number 4 Page 13 of 24 Item # D Attachment number 4 Page 14 of 24 Item # D Attachment number 4 Page 15 of 24 Item # D Attachment number 4 Page 16 of 24 Item # D Attachment number 4 Page 17 of 24 Item # D Attachment number 4 Page 18 of 24 Item # D Attachment number 4 Page 19 of 24 Item # D Attachment number 4 Page 20 of 24 Item # D Attachment number 4 Page 21 of 24 Item # D Attachment number 4 Page 22 of 24 Item # D Attachment number 4 Page 23 of 24 Item # D Attachment number 4 Page 24 of 24 Item # D