HomeMy WebLinkAboutAgenda CC 09.12.2017 WorkshopNotice of M eeting of the
Governing B ody of the
City of Georgetown, Texas
September 1 2, 2 01 7
The Ge orgetown City Council will meet on September 12, 2017 at 3:00 PM at Co uncil Chambers - 101
East 7th Street
The City o f Georgetown is committed to co mpliance with the Americans with Disabilities Act (ADA). If
you re quire assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or ac c ommo datio ns will be provided upo n request. P lease contact
the City Se c retary's Office, at least three (3 ) days prio r to the scheduled meeting date, at (512) 930-
3652 o r City Hall at 113 East 8th Street fo r additional information; TTY use rs ro ute through Relay
Texas at 7 11.
Policy De ve lopme nt/Re vie w Workshop -
A Discussion of Georgetown Transportation Advisory Board recommendation of the City of
Georgetown’s P avement Management P rogram -- Octavio A. Garza, P.E. C.P.M, P ublic
Works Director
B Update and discussion on the five (5 ) year extension to the solid waste co ntract. – Mike Babin,
Deputy General Manager, Utilities
C Update o n Co lumbarium in IOOF Ce metery -- Kimberly Garrett, Parks and Recreation Director
D Update and discussion regarding the Downto wn Parking Manageme nt Pro gram and possible
transitio n of program from the curre nt co ntract service delivery mo de l to an in-house approach
through the P olice Department -- Wayne Reed, Assistant City Manager
E Re vie w o f Visioning Process -- Keith Hutchinson, Communications Manager, and Laurie Brewer,
Assistant City Manager
F City Co uncil Ethics Training Workshop -- Charlie McNabb, City Atto rne y
Exe cutive Se ssion
In compliance with the Open Meetings Ac t, Chapter 551, Government Co de , Verno n's Texas Codes,
Annotate d, the items listed below will be discussed in closed session and are subject to action in the
regular se ssio n.
G Se c . 55 1.0 71 : Consul tati on wi th Atto rney
- Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the
attorney has a duty to advise the City Co uncil, including agenda items
Se c . 55 1.0 72 Del i berati on about Real P roperty
- Fire Station 7 Site Consideratio n
- F orw arded from the Georgetow n Transpo rtati on Enhancement Corporati on (G TEC):
Parc e l 1 (NEC of Lakeway Dr. and Airpo rt Road), P arcel 3 (2301 Airpo rt Road), P arcel 4 (SEC
Airpo rt Rao d and Aviation Dr.), and Parcel 6 (106 Halmar Cove) -- Travis Baird, Real Estate
Se rvices Coo rdinator
Se c . 55 1.0 74 : Personnel Matter s
- City Manager, City Attorney, City Se c retary and Municipal Judge: Consideration of the
Page 1 of 96
appointment, employment, evaluatio n, reassignment, duties, discipline, o r dismissal
- Appro val o f appointment of Assistant City Attorney
- City Manager Evaluation
Se c . 55 1.0 87 : Del i berati on Regardi ng Eco nomi c Devel opment Ne go ti ati ons
- Tamiro Plaza II
Adjournme nt
Ce rtificate of Posting
I, Shelley No wling, City S ecretary for the C ity of Geo rgeto wn, Texas , do hereby c ertify that
this Notic e o f Meeting was posted at City Hall, 113 E. 8th Street, a p lac e read ily acc es s ib le to
the general pub lic at all times , o n the _____ day of _________________, 2017, at
__________, and remained so p o s ted for at leas t 72 c o ntinuo us ho urs p receding the
s cheduled time of s aid meeting.
__________________________________
Shelley No wling, City S ecretary
Page 2 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Discussion of Georgetown Transportation Advisory Board recommendation of the City of Georgetown’s P avement
Management P rogram -- Octavio A. Garza, P.E. C.P.M, P ublic Works Director
ITEM SUMMARY:
City Management directed staff to work with the Geo rgeto wn Transportation Adviso ry Board in a comprehensive re vie w
of the City’s Pavement Manage ment Program. The Georgetown Transportation Adviso ry Board identified a Paveme nt
Management Program Review Committee, which was approved by City Council on March 14, 2017. The Paveme nt
Management Program Review Co mmittee met monthly to review and examine the City’s pavement manage ment program
history; pro ject se lectio n proc e ss; deterioration curves; soil types; pavement maintenance and rehabilitatio n me tho ds;
technical specifications; funding levels; deferred maintenance; and, a communicatio n plan and made a re commendation to
the Georgetown Transportation Advisory Board o n August 11, 2017. The Georgetown Transportation Advisory Bo ard
confirmed the Committee's recommendation unanimo usly, also on August 11, 2017 .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Octavio Garza, PE, CP M, Public Works Director
ATTACHMENT S:
Description
P avement Management Program
Page 3 of 96
City of Georgetown
Pavement Management
Page 4 of 96
City of Georgetown
Pavement Management Program Review
•Summer 2016 –City Council requests review of the City’s pavement management
program during budget discussions
•Winter 2016 –GUS reorganized Transportation Services and created Public Works
Department
•January 2017 –Public Works Department Director hired
•March 2017 –City Council approves formation and staffing of a pavement
management program review committee comprised of GTAB Board Members:
Steve Johnston Mark Allen
Ron Bindas Donna Courtney
Troy Hellmann John Marler
•Technical Team –Trae Sutton, PE, Reuben William, PE, Omar Elbagalati, PhD, PE,
Mark Miler, Wes Wright, PE, and Octavio Garza, PE
Page 5 of 96
City of Georgetown
Pavement Management Program
Pavement Management Program Committee Scope of Work*:
1.Historical approach to managing the city’s most expensive asset
2.Pavement deterioration curves
3.Soils
4.Project selection
5.Technical specifications
6.Pavement maintenance and rehabilitation methods
7.Funding levels
8.Deferred maintenance
Committee met: March 10th, April 14th, May 12th
June 9th, July 14th, August 11th
*Communication added March 2017
Page 6 of 96
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Page 7 of 96
City of Georgetown
Pavement Management Program Review
1.Historical approach to managing the city’s most expensive asset:
-Basics of pavement preservation.
-Pavement maintenance categories, e.g, regular maintenance,
preservation maintenance, light/medium/heavy rehabilitation, full
depth reclamation, and full depth reconstruction.
2. Pavement deterioration curves
Pa
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C
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Time
More costly rehab,
shorter life spans
Page 8 of 96
Pavement Preservation Graph
(Current City Street Maintenance Treatments)
Page 9 of 96
Georgetown area soils
Rock / Rock Outcrop
Silty Clay / Silty Clay Loam
Clay / Clay Loam
Houston Black Clay
Quarry
29
35
195
130
3. Soils
Page 10 of 96
Pavement Deterioration Curves
0
20
40
60
80
100
0 5 10 15 20 25
PC
I
Age
Low PI
0
20
40
60
80
100
0 5 10 15 20 25
PC
I
Age
High PI
Page 11 of 96
City of Georgetown
4. Project selection
5. Technical specifications
Pavement Cost
($/Lane Mile)
Crack Sealing $1,000
Rejuvenator $3,520
Pavement Seal $11,700
Microsurfacing $23,000
Single Chip Seal w/Fog Seal $25,000
Double Chip Seal w/Fog Seal $42,000
Ultra-Thin Friction Course (Novachip)$55,000
Hot In Place Recycled Pavement (HIPR)$110,000
Mill & Overlay $127,500
Rehabilitation (Point Repair with Chip
Seal, HIPR, or Mill & Overlay)$141,000
Page 12 of 96
6. Pavement maintenance and rehabilitation methods
Scenario 1 –Crack Seals
Pavement Seals
Single Coarse Surface Treatment (Residential and Minor Collector)
Double Coarse Surface Treatment
Hot-In Place Recycling
Rehabilitation
Scenario 2 –Crack Sealing
Pavement Seals
Double Coarse Surface Treatment (Residential and Minor Collector)
Double Coarse Surface Treatment
Hot-In Place Recycling
Rehabilitation
Scenario 3 –Crack Sealing
Pavement Seals
Ultra-Thin Bonded Wearing Coarse (Residential and Minor Collector)
Double Coarse Surface Treatment
Hot-In Place Recycling
Rehabilitation
Scenario 4 –Crack Sealing
Pavement Seals
Ultra-Thin Bonded Wearing Coarse (Residential and Minor Collector)
Ultra-Thin Bonded Wearing Coarse
Hot-In Place Recycling
Rehabilitation
Scenario 5 –Crack Sealing
Pavement Seals
Hot-In Place Recycling (Residential and Minor Collector)
Hot-In Place Recycling
Rehabilitation
Page 13 of 96
8. Deferred Maintenance
CS CS CS CS CS
Rejuv Pav. Seal Pav. Seal Pav. Seal Pav. Seal
Pav. Seal Dbl. C. ST Res and Minor Collector UTBWC Res and Minor Collector UTBWC Res and Minor Collector HIPR Res and Minor Collector
Sing. C ST Res and Minor Collector Dbl. C. ST Dbl. C. ST UTBWC HIPR
Dbl. C. ST HIPR HIPR HIPR
HIPR
YR Series 1 Series 2 Series 3 Series 4 Series 5
0 83 83 83 83 83
1 84 84 84 84 84
2 83 82 82 83 82
3 81 81 81 81 81
4 80 79 79 80 79
5 78 77 78 78 78
6 77 76 76 77 76
7 75 74 74 75 74
8 74 72 73 73 72
9 72 71 71 72 71
10 71 69 70 71 69
11 70 68 68 69 67
12 69 66 67 68 65
13 68 65 66 67 63
14 67 63 65 66 61
15 65 62 63 65 59
16 64 61 62 64 57
17 63 59 61 64 55
18 61 58 60 63 54
19 60 56 59 62 52
20 59 55 58 61 51
SECTIONS 378 336 321 307 276
12-ft LM 79 70 67 64 58
Page 14 of 96
7. Funding Levels
Year Local ST Double Coarse Crack Seal Hot In-Place
Recycling Preservation Rehabilitation Total PCI
1 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 85
2 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,002 85
3 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
4 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
5 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
6 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
7 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
8 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 84
9 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 83
10 $ 1,040,000 $ 300,000 $ 106,000 $ 2,300,000 $ 800,000 $ 1,300,000 $ 5,846,000 83Page 15 of 96
Staff Recommendation
1.Continue to use Pavement Rejuvenation, Pavement Seals, Single
Coarse Surface Treatments, aka, “Chip Seals” as historically defined
by the City of Georgetown on Collector and Arterial Streets, Double
Coarse Surface Treatments and Hot-In Place Recycling.
2.Add high performance single coarse surface treatments option, e.g.,
Ultra-Thin Bonded Wearing Coarse, Scrub Seals, etc. for use in
residential areas that protect the investment in pavement infrastructure
and have community support.
3.Increase funding
Option A -At 9% budget increase per year for 10 years. PCI degrades to 75 over 10
years. Note: Deferred maintenance increases.
Option B -At $5,846,000 per year for 10 years to maintain network PCI at current levels
and also addresses deferred maintenance backlog (PCI < 40) and pre-failure
roadways (40 < PCI < 50).
Page 16 of 96
City of Georgetown
Questions
Thank You
Page 17 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Update and disc ussio n on the five (5 ) year extension to the solid waste c ontract. – Mike Babin, Deputy General Manage r,
Utilities
ITEM SUMMARY:
The current solid waste services c ontract with TDS became effec tive in October 20 12 , with an initial 5 year term and the
option o f 3 additional five -year extensions. The current contrac t term expires Se ptember 30, 2017. In October 2 01 6,
TDS re que sted a re ne wal of the contract. In November 20 16 Council directed Staff to negotiate and e valuate alternative
pricing and term structures fo r a contrac t rene wal. In August 201 7 Council directe d Staff to finalize a co ntrac t
amendment to exte nd the co ntract for an additional 5 year term under terms discussed in Co uncil Workshop.
The e xtensio n of the contract provides updated rates for services, adds commercial recycling services, eliminate s
reference to Tier III customers, changes the indices and percentage s used in annual price adjustments, increases the
annual price adjustment cap to 4% and modifies post-annexatio n transition to reflect c hanges in State Law.
P rices adjustme nts under the extension will not be c ome effective until November 1, 2 01 7 and the contract will extend a 5
year term from that date ending October 31, 202 2.
STAF F RECOMMENDATIONS:
It is Staff ’s re c ommendation that the extensio n of the contract for Solid Waste, Recycling, Yard Trimmings and Bulky
Waste Collectio n, Disposal and P rocessing Services with Texas Disposal Systems (TDS) for a second 5 year term be
authorized for executio n.
FINANCIAL IMPACT:
Funding for the increased cost from price adjustments and new services would be realized as a pass through to custome rs,
as an increase in their monthly Solid Waste Dispo sal (Garbage) se rvic e charge. The increase in annual who lesale se rvic e s
cost for curre nt customer service counts will be $908,449. This represents an average increase s of 1 3.3 % fo r residential
service and 19.3 % for co mmercial services.
SUBMITTED BY:
Mike Babin, De puty General Manager, Utilities/Chris Foster, Manager of Resourc e P lanning & Integration/Jordan Fe ngal,
Solid Waste/Recycling Coo rdinator (ca)
ATTACHMENT S:
Description
Third Amendment to the TDS Contrac t
Co mmercial C o ntainer Rate Co mp aris o n
P res entation
Page 18 of 96
STATE OF TEXAS § THIRD AMENDMENT TO THE
§ SOLID WASTE, RECYCLING, YARD
§ TRIMMINGS, AND BULKY WASTE
COUNTY OF WILLIAMSON § SERVICES CONTRACT WITH
§ TEXAS DISPOSAL SYSTEMS, INC.
This is the Third Amendment to the to the Contract for Solid Waste, Recycling, Yard Trimmings,
and Bulky Waste Services ("Third Amendment") entered into on August 14, 2012, by and between
the City of Georgetown, a Texas home rule city, (the "City"), and Texas Disposal Systems, Inc.,
("TDS").
RECITALS
WHEREAS, on August 14, 2012, the City and TDS entered into the Contract for Solid Waste,
Recycling , Yard Trimmings, and Bulky Waste Services to provide various waste management
services, which was amended by the First and Second Amendments, (the "Contract"); and
WHEREAS, the City and TDS seek to amend the Contract to extend the term of the Contract for
five years and provide for updates rates; and
NOW THEREFORE, in consideration for the mutual benefits to be derived by the parties from
this Third Amendment and other good and valuable consideration, the City and TDS agree to
amend the Contract as follows:
NOW THEREFORE, in consideration of the foregoing and the mutual promises
contained herein, and other valuable consideration the sufficiency and receipt of which are hereby
acknowledged, the Parties agree as follows:
1. Capitalized Terms. Unless otherwise defined herein, capitalized tenns shall have the
meanings afforded same in the Contract.
2. Exhibit A of the Contract is hereby amended to include Exhibit A-1 attached hereto.
3. Exhibit B of the Contract is hereby deleted and replaced with Exhibit B attached hereto.
4. The term of the Contract is hereby extended to include an Additional Term beginning on
October 1, 2017 and ending on October 31 , 2022.
5. Sections 1.20, 1.24, 1.57, 1.58, and 1.59 of the Contract are hereby deleted and replaced
with the following:
Page 19 of 96
1.20 Contract Area. Consists of the Exclusive Service Area plus the areas or locations
outside the Exclusive Service Area where there are Tier JI Customers.
1.24 Customer(s). An occupant of a Residential Unit or a Non-residential Unit in the
Contract Area and who is a Tier I Customer(s) or Tier II Customer(s) ..
1.57 Tier I Customer(s). Customers located inside the corporate boundaries of the City,
as those boundaries may change from time to time .
1.58 Tier II Customer(s). Customer located outside the corporate boundaries and inside
the extra-territorial jurisdiction of the City. Tier II Customers include customers located in
special districts (e.g., Municipal Utility Districts) that are contractually obligated to use the
City 's solid waste provider. As a courtesy , the City shall provide a copy of executed
Municipal Utility District Consent Agreement in which the district is required to use the
City 's solid waste provider to Contractor within ninety (90) days of execution . Failure to
do so does not waive the district contractual obligation to use the City's solid waste provider.
1.59 Intentionally Omitted .
6. Article IV of the Contract are hereby deleted and replaced with the following:
IV. NATURE OF CONTRACT
4 .01 Subject to the provisions of the City Charter and the City 's Code of Ordinances , and
except as otherwise provided in this Contract, City hereby grants Contractor the sole
and exclusive right under Texas Health and Safety Code Chapter 364 to provide the
services listed below for the term of this Contract, unless sooner terminated , and the
unexclusive right to operate its vehicles on, over, along , and across the present and
future streets and alleys for the purpose of providing the following services:
1. Residential Services for Tier I Customers ;
11. Solid Waste and Recycling Services for Tier I Non-Residential Units ;
111. City Services for City Facilities, City Events , and Community Recycling
Units; and
v. Walden Drive Services.
4.02 The City grants the Contractor a nonexclusive right and privilege along with other
Page 20 of 96
nonexclusiv e service providers to have , use , operate, and provid e :
4.02.1 Residential Services for Tier II Customers ,
4 .02.2 Non-Residential Units Solid Waste Services for Tier 11 Customers ,
4.02.3 City Services for Dewatered Biosolids.
7. Section 5.03 is hereby deleted in its entirety.
8. Article VI of the Contract are hereby deleted and replaced with the following :
VI. NON-RESIDENTIAL SERVICES
6 .0 l Upon request of a Non-Residential Unit, Contractor shall provide the following
services in compliance with the terms and conditions of this Contract:
6.01. l Solid Waste Services. A Customer may request that Contractor provide
Solid Waste Services . Upon Contractor 's receipt of request from a
Customer for Solid Waste Services , Contractor shall collect on a frequency
mutually agreed to by the Customer and Contractor, from one ( 1) time every
week up to seven (7) times per week , on a scheduled Collection day(s) of
the number and size of Solid Waste Carts , Dumpsters, or Roll-off
Compactors as specified by the Customer.
6.01.2 Recycling Services. A Customer may request that Contractor provide
Recycling Services. Upon Contractor's receipt ofrequest from a Customer
for Recycling Services , Contractor shall collect on a frequency mutually
agreed to by the Customer and Contractor, from one ( 1) time every week up
to seven (7) times per week, on a scheduled Collection day(s) of the number
and size of Recycling Catts , Dumpsters, or Roll-off Compactors as
specified by the Customer.
9. Section 17 .03 of the Contract are hereby deleted and replaced with the following :
17.03 Newly Annexed Areas . For Units in the Contract Area annexed into the City prior to
November 30 , 2017 , the Customers shall have the choice of immediately switching to the
Contractor, or continuing to use vendors other than the Contractor for a period of two (2)
years after the annexation unless exempted by the Director. For such areas , the City shall
notify the Contractor of the address of Units to add for services under this Contract during
Page 21 of 96
the two (2) year period. After the two (2) year period , the Contractor shall provide services
under this Contract for all Units in such areas unless exempted by the Director. For Units
in the Contract Area annexed into the City after December 1, 2017, no services shall be
offered to Customers unless a privately owned solid waste management service provider is
unavailable for a period of two (2) years after the annexation. After the two (2) year period ,
the Contractor shall provide services under this Contract for all Units in such areas.
10. Section 27 .08 of the Contract are hereby deleted and replaced with the following:
27.08 Annual Rate Adjustments.
27 .08.1 All rates shown on Exhibit A shall remain fixed from the effective date of
this Contract through September 30, 2018.
27.08.2 After September 30, 2018, annual rate adjustments are subject to City Council
approval as part of the City's budget process for each fiscal year. The proposed
annual rate adjustment will be based on the following formula:
(i) Core CPI-17 percent
The Core CPI adjustment shall be based on the percent change from
February of the year of the last approved rate adjustment to February of the
current year of the Core National Consumer Price Index-U (excludes food
and energy) by the Bureau of Labor Statistics (BLS), Unadjusted Series ID:
CUUROOOOSAOL 1 E.
(ii) Diesel Fuel #2 price index by the Bureau of Labor Statistics-6
percent
The Diesel Fuel#2 price index by the BLS adjustment shall be based on the
percent change from February of the year of the last approved rate
adjustment to February of the current year of the Diesel Fuel price index
published by the BLS, Series ID: WPU05730302
(iii) Repair and Maintenance-29 percent
The Repair and Maintenance adjustment shall be based on the percent
change from February of the year of the last approved rate adjustment to
February of the cunent year of the Repair and Maintenance price index
published by the BLS, Series ID: PCU333924333924
(iv) Labor Costs-Direct and Fringe-38 percent
The Labor Costs adjustment shall be based on the percent change from the
first quarter of the year of the last approved rate adjustment to the first
Page 22 of 96
quarter of the current year of the Employment Cost price index published
by the BLS , Series ID : CIU201S0000005201
(v) Vehicle and Equipment Replacement-10 percent
The Vehicle and Equipment Replacement adjustment shall be based on the
percent change from February of the year of the last approved rate
adjustment to Fe bruary of the current year of the Vehicle and Equipment
Replacement price index published by the BLS , Series ID: WPU141301
(vi)
The calculated adjustment shall be calculated by taking the weighted average based
on the weights above of the percentage difference between the six indices most
recent February, or first quarter end, values and the corresponding values for th e
prior February, or first quarter end, value and adding the result to 1.0. The calculated
adjustment shall not exceed 4 .0 0% annually, or be less than 0 .00%, and shall be
rounded to two decimal places as in the example below.
Example: Assume that the indexes have the values for February 2018
and February 2019 (Qi to QI for the Employment Cost Index as shown
in the below table:
Weight
Index Series ID % 2018 2019
PPI Diesel WPU05730302 6.00% 412 .1 428.5
Core CPI CUUROOOOSAOLlE 17 .00% 227 .865 232.432
PPI truck bodies WPU141301 10.00% 227.2 228 .9
ECI Service
Providing CIU201S0000005201 38 .00% 115.8 117.8
PPI Ind . Truck
MFG PCU333924333924 29 .00% 215 .8 221.3
((428.5-4]2.J)/4]2.J) X 0.06 0.239%
then
{(232.432-227.865)/227.865) X 0.]7 = 0.34]%
((228.9-227.2)/227.2) X 0.]0 = 0.075%
Page 23 of 96
11.
((}17.8-115.8)!1J5.8) X 0.38 = 0.656%
then
((221.3-215.8)/2]5.8) X 0.29 = 0.739%
0.239% + 0.341% + 0.075% + 0.656% + 0. 739% = 2.05%
Rounded, tlte calculated adjustment is 2.05%. This is above tlte
minimum calculated adjustment of 0.00%, and below tlte maximum
allowed calculated adjustment of 4.00%, so tlte final calculated
adjustment is 2.05%
27 .08.3The calculated adjustment will be applied only to the rates shown on Exhibit
11. to determine the proposed annual rate adjustment.
27.08.4Contractor shall provide the calculated adjustment and the proposed annual
rate adjustment to City for review and agreement prior to City Stafrs
presentation to City Council for consideration.
27.08.5The City Council reserves the right to deny or modify any proposed annual
rate adjustment, but modification of the proposed rate by City Council shall
be limited to a reduction of the proposed increase . If an annual rate
adjustment is approved by City Council , Exhibit A shall be amended as
necessary to reflect the City Council action.
Full Force and Effect. The parties hereto reaffirm and ratify each and every provision of
the Contract (as amended hereby) and confirm that the same remains in full force and effect as of
the date of this Amendment. In the event of any conflict between the terms of this Amendment
and the terms of the Contract, the terms of this Amendment shall govern and control in all respects .
12 . Entire Contract. The Contract, as amended by this Amendment, constitutes the entire
agreement and understanding between the parties hereto relating to the subject matter hereof and
all prior agreements , proposals, negotiations, understandings and correspondence between the
parties in this regard, whether written or oral , are hereby superseded and merged herewith.
13. Counterparts. This Amendment may be executed simultaneously in counterpaits (by
Page 24 of 96
facsimile , PDF or otherwise), each of which shall be deemed an original , but all of which together
shall constitute one and the same instrument. The use of electronically transmitted signatures,
whether by facsimile, PDF and /or email, in place of original signatures on this Amendment is
expressly allowed. The Parties intend to be bound by the signatures on such electronically
transmitted document, are aware that the other party will rely on the electronically transmitted
signatures, and hereby waive any defenses to the enforcement of the terms of this Amendment
based on the form of signature.
IN WITNESS WHEREOF, the Parties have executed this Amendment to be effective
upon the date this Amendment is signed by both Parties.
/Signature Pages Follow]
List of Exhibits
Exhibit A-1
Exhibit B
Page 25 of 96
APPROVED AS TO FORM:
By:----------
Charlie McNabb , City Attorney
CITY:
THE CITY OF GEORGETOWN, TEXAS,
A Texas home-rule municipality
By:--------------
Dale Ross , Mayor
ATTEST:
By:--------------
Shelley Nowling, City Secretary
ACKNOWLEDGEMENT
State of Texas §
§
County of Williamson §
This instrument was acknowledged before me on , 2017, by Dale Ross,
Mayor of the City of Georgetown , Texas, a Texas home-rule municipality , on behalf of the City
of Georgetown , Texas .
Notary Public , State of Texas
Page 26 of 96
Texas Disposal Systems, Inc.
STATE OF TEXAS
COUNTY OF WILLIAMSON
)
)
)
ACKNOWLEDGEMENT
The foregoing instrument was acknowledged before me this 5 '/-t.>day of
~ ,2017,by *6 ·~ H"AAL~ ,inhiscapacityas
COO/CFO of Texas Disposal Systems, Inc., a Texas corporation, on behalf of said corporation.
Notary Public, State of Texas
!~~. HILDIAP.PENA
i°t.11(/J MY COMMISSION EXPIRES '-l-····,i~-July 7 2019 ·,,i_.w. •• , •
Page 27 of 96
EXIIIBIT A-1
The following rates shall be effective on November 1, 2017 and shall remain effective unless modified
pursuant to the Agreement:
Residential Solid Waste Services Tier I Tier II
Service Trash Service
Recycle Service
Bulky Collection -2X per year
Seasonal Yard Trimmings
Total $15 .87
**
**
$22.15
Please see amendment 1 to Exhibit A for 5 year residential pricing.
Trash Service: -Cart Only
Extra Cart -Trash or Recycle
Additional Trash Service -sticker
Additional Yard Trimming -sticker
revenue accrues to the City
Additional Bulky Waste Collection -$ each
Oversized Bulky Waste Collection -per CY
$8.50
$5 .00
$5.00
$28.00
$28 .00
$8.50
$5 .00
**
$28 .00
$28 .00
Cart size change -container swap fee each residential address for initial contract term
1'1 Cart exchange fee
2nd and subsequent cart exchange fee
No Charge
$34.00 each
Extra sticker
** N ot in c luded in base se rvi ce. Ra tes to be negotiated betwee n Contractor a nd Out-of-C ity Cu stome r.
Page 28 of 96
City of Georgetown, Texas
Commerc i al Solid Waste Services
Pickups Per Week
# Carts 1 2 3 4 5
1 $ 23.47 $ 46 .95 $ 70.42 $ 93 .90 $ 117 .37
2 $ 46 .95 $ 9 3.90 $ 140.84 $ 187 .79 $ 234 .74
3 $ 70.42 $ 140 .84 $ 211.26 $ 281.69 $ 352.11
4 $ 93 .90 $ 187 .79 $ 281.69 $ 375 .58 $ 469.48
5 $ 117.37 $ 234 .74 $ 352 .11 $ 469 .48 $ 586.85
Note : Multiple frequency available in central business district only
Commerci al Recycling Service
Pickups Per Week
# Carts EOW 1 2 3 4
1 $ 11 .74 $ 22 .30 $ 56.34 $ 91.55 $ 126.76
2 $ 44 .60 $ 112 .67 $ 183.10 $ 253.52
3 $ 66 .90 $ 169 .01 $ 274 .64 $ 380 .28
4 $ 89.20 $ 225 .35 $ 366.19 $ 507 .03 --
Note : Multiple frequency ava i lable in central business district only
Commercial Containe rs
Pickups Per Week
Size 1 2 3 4 5
2CY $ 67 .88 $ 135 .76 $ 203 .63 $ 271.51 $ 339.39
3CY $ 76.41 $ 152 .82 $ 229 .22 $ 305.63 $ 382.04
4CY $ 84 .94 $ 169 .87 $ 254 .81 $ 339 .75 $ 424 .69
6CY $ 102 .00 $ 203 .99 $ 305 .99 $ 407.98 $ 509 .98
8CY $ 119 .06 $ 238 .11 $ 357 .17 $ 476 .22 $ 595 .28
lOCY $ 136.11 $ 272 .23 $ 408 .34 $ 544.46 $ 680 .57
Commercial containers -City Discount 10 %
5
$ 173 .71
$ 347 .41
$ 521.12
$ 694.82
6 7
$ 407.27 $ 475 .15
$ 458 .45 $ 534 .85
$ 509 .62 $ 594.56
$ 611.98 $ 713.97
$ 714 .33 $ 833.39
$ 816 .69 $ 952 .80
Page 29 of 96
City of Georgetown, Texas
Commercial Container Recycling
Size 1 2
2CY $ 65.16 $ 130.33
3CY $ 73.35 $ 146.71
4CY $ 81 .54 $ 163 .08
6CY $ 97.92 $ 195.83
8CY $ 114.30 $ 228.59
lOCY $ 130.67 $ 261.34
Commercial -Additional Services
locking device -installation
locking device
$
$
$
$
$
$
Pickups Per Week
3
195.48 $
220.05 $
244 .62 $
293.75 $
342 .88 $
392.01 $
4 5
260.65 $ 325 .81
293.40 $ 366 .76
326.16 $ 407 .70
391.66 $ 489.58
457 .17 $ 571.47
522 .68 $ 653 .35
$96 one -time charge
$ 23 per month
Casters -for non -residential containers $ 34 per month
Unscheduled Extra Pickups
2 CY $52 each
3 CY $65 each
4CY $71 each
6 CY $77 each
8 CY $84 each
10 CY $110 each
6
$ 390.98
$ 440 .11
$ 489 .24
$ 587.50
$ 685.76
$ 784.02
Fl Compactors -Service rates and rental costs to be negotiated between TDS & Customer
7
$ 456.14
$ 513.46
$ 570.78
$ 685 .41
$ 800.05
$ 914 .69
Page 30 of 96
City of Georgetown, Texas
Roll Off Comi::1actors
Roll-Off Size
20 CY --
30 CY
35 CY
40CY
42 CY
Roll Off Containers
Roll-Off Size
14 CY
20 CY
30 CY
40 CY
Collection Rate
$510
$552
$576
$600
$600
Collection Rate
$303
$385
$468
$495
Disposal Rate
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
DisQosal Rate
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included , 10 Ton Maximum (legal weight)
Over weight charge will apply on over 10 ton loads as determined by Contractor
Discount from collection & disposal rates above for City
Miscellaneous Fees
Roll -off delivery-one time charge
Roll-off open top rental fees
Compactor rental fees
Transfer Station Host Fees
City Host Fee
10%
$105 per delivery
$100 per month
Varies depending on equipment, age,
Condition, options , services, contract
term, etc.
Municipal solid waste transferred through transfer station and transported to TDS Landfill by
TDS transfer trailers for disposal as reported to TCEQ on annual Transfer Station Report.
Page 31 of 96
$1.75 per MSW ton transferred at Georgetown transfer station and transported to TDS landfill
site for disposal.
This fee does not apply to recycle materials such as commercial and curbside recycling, green
waste, compost, recycled wood , green builder recycle materials, other recycle materials, etc .
City of Georgetown, Texas
Collection Station Operation
Annual cost to provide collection services
Minimum charges -Automobile and pickup truck
No fee to City
No greater than 90% of gate rate of Williamson County Landfill
Other Fees
Set by Contractor based on market to include landfill gate rates fees at Travis and Williamson County
landfills plus transportation fees to TDS facility in South Travis County .
These fees will be set based on a combination of cubic yardage and tonnage fees as set by Contractor.
Freon Removal
Removal of Dead Animals -under 100 lbs .
Closed Landfill Maintenance Fee
City of Georgetown -City Event Trash Collection
Carts
Roll-off
Delivery
Service
Pickup and clean
20 CY
30 CY
40 CY
$45 each appliance
$60 each
No charge
$20 each
$25 each
$25 each
Delivery
$105
$105
$105
Haul/Disp
$350
$425
$450
No Charge
No Charge
No Charge
Page 32 of 96
Frontload
City of Georgetown, Texas
Other Services
Delivery
Service-normal hours
Service-after hours
Final Pickup and cleaning
Additional Collection Station Hours
Roll-off Storm Cleanup ·
Rearload Storm Cleanup
Delivery
Haul fee w/disposal
Rental
$80 each
$122 each
$168 each
$122 each
$120 per hour
$125 each
$575 each
$5 per day
$183 per hour, plus disposal
Page 33 of 96
EXHIBIT B
Residential Solid Waste Services Tier I Tier II
Service Trash Service
Recycle Service
Bulky Collection -2X per year
Seasonal Yard Trimmings
Total $15.87
**
**
$22.15
Please see amendment 1 to Exhibit A for 5 year residential pricing.
Trash Service: -Cart Only
Extra Cart -Trash or Recycle
Additional Bulky Waste Collection -$ each
Oversized Bulky Waste Collection -per CY
$8 .50
$28 .00
$28.00
$8.50
$28.00
$28.00
Cart size change -container swap fee each residential address for initial contract term
1'1 Cart exchange fee No Charge
2nd and subsequent cart exchange fee $34.00 each
** Not included in base service. Rates to be negotiated between Contractor and Out-of-City Customer.
Page 34 of 96
City of Georgetown, Texas
Commercial Solid Waste Services
# Carts 1 2
1 $ 23.47 $ 46.95
2 $ 46 .95 $ 93.90
3 $ 70.42 $ 140.84
4 $ 93.90 $ 187.79
5 $ 117.37 $ 234.74
Pickups Per Week
3 4
$ 70.42 $ 93 .90
$ 140.84 $ 187 .79
$ 211.26 $ 281.69
$ 281.69 $ 375.58
$ 352 .11 $ 469 .48
Note: Multiple frequency available in central business district only
Commercial Recycling Service
Pickups Per Week
# Carts EOW 1 2 3
5
$ 117.37
$ 234 .74
$ 352.11
$ 469.48
$ 586.85
4
1 $ 11.74 $ 22.30 $ 56.34 $ 91.55 $ 126.76
2 $ 44.60 $ 112.67 $ 183.10 $ 253.52
3 $ 66.90 $ 169.01 $ 274.64 $ 380.28
4 $ 89.20 $ 225.35 $ 366 .19 $ 507.03
Note: Multiple frequency available in central business district only
Commerci al Containers
Pickups Per Week
Size 1 2 3 4 5
2CY $ 67.88 $ 135.76 $ 203.63 $ 271.51 $ 339 .39
3CY $ 76.41 $ 152.82 $ 229.22 $ 305.63 $ 382.04
4CY $ 84.94 $ 169.87 $ 254.81 $ 339 .75 $ 424 .69
6CY $ 102 .00 $ 203.99 $ 305.99 $ 407 .98 $ 509 .98
8CY $ 119.06 $ 238.11 $ 357.17 $ 476.22 $ 595.28
lOCY $ 136.11 $ 272 .23 $ 408.34 $ 544 .46 $ 680.57
Commercial containers-City Discount 10%
5
$ 173 .71
$ 347.41
$ 521.12
$ 694 .82
6 7
$ 407.27 $ 475 .1 5
$ 458.45 $ 534 .85
$ 509.62 $ 594 .56
$ 611.98 $ 713.97
$ 714 .33 $ 833 .39
$ 816.69 $ 952 .80
Page 35 of 96
City of Georgetown, Texas
Commerc ial Container Recycling
Size 1 2
2CY $ 65 .16 $ 130.33
3CY $ 73 .35 $ 146.71
4CY $ 81.54 $ 163.08
t------
6CY $ 97.92 $ 195.83
8CY $ 114.30 $ 228.59
10CY $ 130.67 $ 261.34
Commercial -Additional Services
Locking device -installation
Locking device
$
$
$
$
$
$
Pickup s Per Week
3
195.48 $
220 .05 $
244.62 $
293 .75 $
342 .88 $
392 .01 $
4 5
260 .65 $ 325 .81
293 .40 $ 366 .76
326 .16 $ 407 .70
391.66 $ 489.58
457 .17 $ 571.47
522 .68 $ 653 .35
$96 one-tim e charge
$ 23 per month
Casters -for non -residential containers $ 34 per month
Unscheduled Extra Pi ckups
2 CY $52 each
3 CY $65 each
4 CY $71 each
6 CY $77 each
8 CY $84 each
10CY $110 each
6
$ 390 .98
$ 440 .11
$ 489 .24
$ 587.50
$ 685 .76
$ 784 .02
FL Compactors -Service rates and rental costs to be negotiated between TDS & Customer
7
$ 456 .14
$ 513 .46
$ 570 .78
$ 685 .41
$ 800.05
$ 914 .69
Page 36 of 96
City of Georgetown, Texas
Roll Off Com12actors
Roll-Off Size
20 CY
30 CY
35 CY
40CY
42 CY
Roll Off Containers
Roll-Off Size
14 CY
20 CY
30 CY
40 CY
Collection Rate
$510
$552
$576
$600
$600
Collection Rate
$303
$385
$468
$495
Dis12osal Rate
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included , 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Dis12osal Rate
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Included, 10 Ton Maximum (legal weight)
Over weight charge will apply on over 10 ton loads as determined by Contractor
Discount from collection & disposal rates above for City
Miscellaneous Fees
Roll-off delivery-one time charge
Roll-off open top rental fees
Compactor rental fees
Freon Removal
Removal of Dead Animals -under 100 lbs.
10%
$105 per delivery
$100 per month
Varies depending on equipment, age,
Condition, options, services, contract
term, etc .
$45 each appliance
$60 each
Page 37 of 96
Page 38 of 96
Texas Disposal Systems
Solid Waste Contract Extension
City Council
12 September, 2017
1Page 39 of 96
Agenda
•Contract Changes
•Impact to Rates
•Updated Annual Price Adjustment Index
•Communication Plan
•Next Steps Time Line
2Page 40 of 96
Contract Changes
•Updates rates
•Adds commercial recycling services
•Eliminates reference to Tier III customers
•Changes indices for annual price adjustments
•Increases annual price adjustment cap to 4%
•Modifies post-annexation transition
3Page 41 of 96
Impact to Rates From Contract Only
Service Current New $ inc % inc
Residential IN $16.50 $18.37 $1.87 11.33%
Residential OUT $22.70 $25.30 $2.60 11.45%
Comm Cart $23.70 $26.59 $2.89 12.19%
4 YD @ 2/wk $159.50 $191.51 $32.01 20.07%
6 YD @ 4/wk $387.90 $459.46 $71.56 18.45%
8 YD @ 1/wk $123.50 $135.56 $12.06 9.77%
Page 42 of 96
Impact to Rates in Total
Service Current New $ inc % inc
Residential IN $16.50 $18.80 $2.30 13.94%
Residential OUT $22.70 $26.40 $3.70 16.30%
Comm Cart $23.70 $28.20 $4.50 18.99%
4 YD @ 2/wk $159.50 $202.80 $43.30 27.15%
6 YD @ 4/wk $387.90 $486.60 $98.70 25.44%
8 YD @ 1/wk $123.50 $143.50 $20.00 16.19%
Page 43 of 96
Wholesale Rates Remain Competitive
Source: TDS
$14.00 $15.28 $15.87 $16.48 $16.66 $17.07 $17.11 $17.61 $19.78 $19.93 $20.42
$25.34
$42.85
96 gal cart, Standard Residential Service
6
* Cedar Park includes a price adjustment for City owned carts
Page 44 of 96
Retail Rate Peer Comparison
$15.90 $16.01 $16.50 $16.66 $17.61 $17.95 $18.80 $19.97 $20.25
$23.61 $25.09
$42.85
96 gal cart, Standard Residential Service
Page 45 of 96
Updated Annual Price Adjustment Index
•Refuse Rate Index (RRI)
–17%–Core CPI –BLS CPI
–6% –Diesel Fuel #2 –BLS PPI
–29%–Repair & Maintenance –BLS PPI
–38%–Labor Cost –BLS ECI
–10% –Vehicle & Equipment Replacement –BLS PPI
8Page 46 of 96
Communication Plan
•Targeted information to Customers
–Residential -bill insert
–Commercial –Work with them to evaluate current services
•Create a Frequently Asked Questions (FAQ) document
for internal and external use
9Page 47 of 96
Next Steps Time Line
•Sep 2017 –Contract Extension, Retail Rate Ordinance
•Oct 2017 –Communicate New Rates
•Nov 2017 –New Rates Effective
•Oct-Nov 2017 –Roll-Off Franchise Fee Ordinance
•Jan 2018 –Roll-Off Franchise Fee Effective
•Nov 2017-Apr 2018 –Master Plan and Transfer Station
10Page 48 of 96
Questions
11Page 49 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Update on Columbarium in IOOF Cemetery -- Kimbe rly Garrett, P arks and Recreation Directo r
ITEM SUMMARY:
P resentation on propo sed co lumbarium in IOOF Ce metery
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENT S:
Description
P res entation
Page 50 of 96
Update on Columbarium in
IOOF Cemetery
City Council Workshop
September 12, 2017
City of GeorgetownPage 51 of 96
Agenda
•Why a Columbarium?
•Budget
•Schematic Design
•Timeline / Next Steps
City of GeorgetownPage 52 of 96
Why a Columbarium ?
•Discussions date back to 2012
•Cremations in Texas are over 30% of all
burials
•Created in ground urn area in 2007, low
sales, requests for columbarium
•Creates options in addition to traditional
burial and in ground urn area
•More efficient use of land
City of GeorgetownPage 53 of 96
Budget
•Cemetery Fund established in FY 2013 to
help offset long term maintenance
•$150,000 allocated in the FY 2017 budget
from the Cemetery SRF for design and
construction of a columbarium
•As niches are sold at market rate, the fund
is reimbursed with the ability to grow to
help with increasing maintenance costs
City of GeorgetownPage 54 of 96
Schematic Design
•Design allows for phasing based on
demand and budget
•Initial phase estimated to have 120 niches
•Parks Board on August 10, 2017
–Very favorable comments
•Allows for the in ground urn area still to be
an option
City of GeorgetownPage 55 of 96
City of GeorgetownPage 56 of 96
City of Georgetown
Ex
Existing in ground
urn burial area
Page 57 of 96
City of GeorgetownPage 58 of 96
City of GeorgetownPage 59 of 96
City of GeorgetownPage 60 of 96
Timeline / Next Steps
•Move forward with construction documents
•Staff to develop Fee Schedule and Policy
Guidelines
•Prepare to bid as early as November 1st
•Begin construction early 2018
•Estimated completion Spring 2018
City of GeorgetownPage 61 of 96
Questions ?
City of GeorgetownPage 62 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Update and disc ussio n regarding the Downtown Parking Management P rogram and po ssible transition of program from
the current contrac t service delivery model to an in-ho use approach through the Police Department -- Wayne Reed,
Assistant City Manager
ITEM SUMMARY:
Staff is seeking direction from Council on ho w to pro ceed with the Downtown P arking Management Program. City
Council c an direct staff to continue to use an outsourced mo del or to bring the program in-ho use. The fo llowing pro vide s
a history of the program and a high level overview of how the program could be managed by the Police Department within
the existing FY18 appro ved funds.
Background
The City implemented a Downto wn Parking Management Program in 2004 to better manage the on-street parking on and
around the Downtown Square to encourage turnover o f parking spaces to improve access to co nvenient parking for
customers and visitors. Through this program, the City o ffers free three (3) hour parking in Downto wn between 9 AM and
5 P M Monday through Friday (see A Parking Guid e to Downtown Georgetown). Also , free all-day parking is available at
several, c onvenient locations near the Do wntown Square fo r the general public, including employees of downto wn
businesses. The 3 hour parking zone has been modified o ver the years to adjust to customer demands as Downtown has
grown into a destinatio n for shoppers and more busine sses have opened.
The Downto wn Master P lan recognizes the importanc e of parking to support a thriving business environment. A
successful downto wn will find its most conveniently located parking in high demand be cause the activities and busine sse s
attract visitors. The Do wntown Master Plan update in 2 01 4 states it is important to “assure that the existing parking
resources are being use d to the ir maximum efficiency” through availability, co nvenience, and management; it instructs us
to “think of parking as a utility, not a land use (i.e., it provides a service that custo mers use)…. This also means se tting
limits on its use, either through time limits or charging for this service.” The City has so ught to manage this “utility”
through a 3 hour parking zo ne and by providing fre e , all-day parking within one and two blo cks o f the Downtown Square.
The Downtown P arking Management Program has had varied success managing this “utility” over the years using an
outsourced model of service delivery. The quality of custome r service and consistency in enforcement has pro ven
difficult through the contract model given the level of funding. The City has co ntracted the servic e fo ur times over the
past fo urteen years thro ugh competitive bidding selecting a new contractor eac h time. Here is a brief histo ry of the
program:
Downto wn parking enforcement began in 2004 using volunteers. Unfo rtunately, the volunteer approach
proved to be unreliable to provide consistent e nforcement. Records available to staff indicate that the
volunte e rs dropped out of the program, forcing the CVB Office to use staff to enforce parking
restrictio ns.
In 2 00 5 the City hired its first co ntrac to r, The Security Connection, at an annual cost of $5,000.
In 2 00 6, Sentry Security was awarded the contract for an annual cost o f $1 5,0 00 .
In 2 011 , the City contracted with Alle giance Security.
In 2 01 5, Protection Coalition of Texas was awarded the contract with a maximum annual budget
of $37 ,00 0.
In-House Mode l
An alternative to outsourcing the Do wntown Parking Management Program is to have the Police Department oversee the
program. Within the FY1 8 adopted budget of $3 7,0 00 , this wo uld involve part-time, nonswo rn positions mo nitoring use
of parking in the 3 hour parking zone. Coverage would range between 30 and 40 hours per week depending on ho urly rate,
weather, and shopping seasons. The assigned staff would be trained to be ambassadors of Downtown. The ir
responsibilities wo uld include enforcing parking restric tions and issuing parking violations as required; distributing
parking guides and informing visitors of designate d free all-day parking lots; and informing visitors of public amenitie s,
such as the Visitors Center, public restroo ms, library, County fac ilities, and so on. Unifo rms would be attractive polo
shirts and khakis o r similar attire to create a friendly and pro fessional appearance.
This appro ach would require a budge t amendment to move the FY18 funds from the Main Street P rogram to the P olice
Page 63 of 96
Department. It would require the hiring and training of new part-time e mployees. The Police Department could be gin
coverage sometime in December of this year or January 20 18 , depending on the hiring process.
FINANCIAL IMPACT:
The City has been funding the Do wntown Parking Management P rogram at $3 7,000 annually for the past se veral years in
the Main Street Pro gram’s budget. The pro posed transition to have the P olice Departme nt manage the program as
described above would use the same funding with no inc rease. The remaining FY17 funds would be used fo r c apital
expenses, such as unifo rms, radios, and other equipme nt.
SUBMITTED BY:
Wayne Reed, Assistant City Manager
ATTACHMENT S:
Description
P arking Guid e to Do wntown Geo rgeto wn
Page 64 of 96
FREE 3-hour downtown parking
available for customers.
FREE all-day parking is
available in the designated
lots near the Square.
For a FREE customer hospitality
parking pass, stop by the Vistors
Center at 103 West 7th Street.
For additional information:
809 Martin Luther King Jr. St.
512.930.2027
MainStreetGeorgetown.com
P
A PARKING
GUIDE TO
DOWNTOWN
GEORGETOWN
PARK & WALK
Page 65 of 96
9TH ST
8TH ST
7TH ST
VISITORS CENTER
CHURCH ST
MAIN ST
AU
STIN AVE
ROCK ST
FO
R
EST
S
T
WEST
S
T
6TH ST
5TH ST
4TH ST
FREE ALL-DAY
PARKING LOTS
FREE ALL-DAY PARKING
LOTS (COUNTY OWNED)
THREE
HOUR
ZONE N
P
PARKING
GARAGE
Page 66 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Review of Visio ning Pro cess -- Keith Hutchinson, Communications Manager, and Laurie Brewer, Assistant City Manage r
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Robyn Densmo re
ATTACHMENT S:
Description
Visioning Pres entatio n
Page 67 of 96
Vision for Georgetown
City Council workshop
September 12, 2017
Page 68 of 96
Current City Council Vision
•Georgetown is a safe, healthy, happy, connected, and truly
diverse community where people can live, learn, work, retire,
and play in an environment where we have ready access,
throughout our lives, to arts, culture, essential services, and
the natural environment.
•Our educated and skilled population, fiscally responsible
governance, excellent infrastructure, and the beauty of our
natural and man-made environments, attract new residents
and businesses and enable us to create balanced and diverse
employment centers and economic levels. Our strong sense
of community connects us regardless of our cultural, age,
ethnic, or economic differences.
Page 69 of 96
Vision Statement
•Current City Council vision has 93 words.
•A vision statement of 5 –20 words can be
memorable and repeatable.
•A shorter vision statement is more focused.
Page 70 of 96
Strategy # 10: Improve communications and
advertising
Tactic: Gain clarity on the City organization’s
branding strategy
City Council Strategies
Page 71 of 96
Vision Statement
What is a vision statement?
•A picture of where we are going
•Future-oriented: 10 –20 years and beyond
•Inspirational, aspirational
•For City Council, City employees, community
•Big, but achievable
•Short and memorable: 5 –20 words
•Not a laundry list
Page 72 of 96
Vision Statement
•A vision statement is a phrase or
group of words, not a logo.
•Not changing the City logo.
•Visioning involves words and ideas,
not design or colors.
Page 73 of 96
Vision Statement
Visioning objectives:
•City Council and community alignment on vision for
Georgetown
•Building block for City Council goal-setting
•First step in future branding initiatives and work on
update of the comprehensive plan
Page 74 of 96
Vision Development contract
•Working with Freese and Nichols Urban Planning
and Design Group
•Experience with visioning and comprehensive
planning with more than 100 cities in Texas
•Wendy Shabay, project manager
•Chelsea Irby, assistant project manager
Page 75 of 96
Vision Statement examples
•The City That Works: Diverse, Vibrant,
Progressive –Dallas
•Opportunity. Diversity. Community. Home.
–Houston
•Together we build our future in a friendly
place to live, work, play, learn and
worship. –Friendswood
Page 76 of 96
Vision Development Process
Project initiation and research Sept.5 -23
Workshop with City Council Sept. 12
Survey #1 via SurveyMonkey Sept. 18 -23
Page 77 of 96
Vision Development Process
Survey #1 via SurveyMonkey to community:
•Online survey with targeted outreach to boards and
commission members, business community, Georgetown
ISD, nonprofits, Southwestern
•Questions:
•Describe Georgetown
•Georgetown in the future?
•Words in a vision statement?
•Outcome: List of buzz words or phrases
Page 78 of 96
Vision Development Process
Project initiation and research Sept.5 -23
Workshop with City Council Sept. 12
Survey #1 via SurveyMonkey to
community
Sept. 18 -23
Use Survey #1 results in meetings with
City Council members and community
workshop
Sept. 27
Page 79 of 96
Vision Development Process
Survey #2 via SurveyMonkey Sept. 30 -Oct.4
Survey #2 via SurveyMonkey to community:
•Online survey with targeted outreach to boards and
commission members, business community, Georgetown ISD,
nonprofits, Southwestern
•Feedback on 10 words or phrases for vision statement
Page 80 of 96
Vision Development Process
Survey #2 via SurveyMonkey Sept. 30 -Oct.4
Survey #2 results:list of 10 words or
phrases narrowed to top 3 or 4
Oct.5-9
Workshop with City Council to write
vision statement
Oct. 10
Workshop to finalize vision statement
and start on Council goals
Nov.1 & 2
Page 81 of 96
Vision Development Process
Questions and feedback
Page 82 of 96
City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
City Council Ethic s Training Workshop -- Charlie Mc Nabb, City Attorney
ITEM SUMMARY:
This Workshop ite m is devoted to the study of the e thics statutes as required by the City Charter, Section 9.16.
Included in this presentation are the following:
1. State Laws
2. City of Georgetown Ethics Rules
3. City Council Go vernance P olicy
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Rachel Saucier, Exe c utive Assistant
ATTACHMENT S:
Description
2017 Counc il Ethic s Training
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THE CITY OF
GEORGETOWN
CITY COUNCIL
ETHICS PRESENTATION
Presented by:
Charlie McNabb
City Attorney
September 2017
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GEORGETOWN CITY CHARTER
SECTION 9.16 – ETHICS REVIEW
The Council shall adopt an ethics ordinance and
provide for an annual review thereof; there shall
also be a minimum of one (1) work session per year
devoted to the study of ethics statutes.
(Ord. No. 86-12, Amend. No. 35, 2-25-86)
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GEORGETOWN CODE OF ORDINANCES
SEC. 2.20.100. - DISTRIBUTION AND PROOF OF COMPLIANCE
A. The City Secretary shall make available to each new City Official designated in this
Chapter, a copy of the text of this Chapter 2.20; Chapter 171 of the Texas Local
Government Code pertaining to conflicts of interest; the Texas Open Meetings Act (Tex.
Gov. Code ch. 551); and the Texas Public Information Act (Tex. Gov. Code ch. 552)
(collectively referred to in this Section as the "ethics statutes").
B. The City Attorney shall conduct one or more annual seminars devoted to educating
City Officials on the meaning and legal significance of the ethics statutes.
C. Each City Official shall file with the City Secretary a signed affidavit in which the
City Official acknowledges the existence of the ethics statutes.
(Ord. No. 2012-09, § 1)
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CITY OF GEORGETOWN
GOVERNANCE POLICY
COUNCIL EDUCATION AND TRAINING
The City Manager shall coordinate and facilitate the
orientation of new Councilmembers. Continuing education
and training of Council is a priority. The Mayor and
Councilmembers are encouraged to attend continuing
education and training programs focusing on
city/county/regional/state/national issues, policy and
governance. The City Manager, City Secretary and City
Attorney shall coordinate and facilitate the continuing
education and training of Councilmembers.
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TOPICS FOR DISCUSSION
Relevant State Statutes
City of Georgetown Ethics Ordinance
City Council Governance Policy
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STATE STATUTES
Texas Penal Code
Chapter 36: Bribery and Corrupt Influence
Chapter 39: Abuse of Office
Texas Government Code
Chapter 551: Open Meetings
Chapter 552: Public Information
Texas Local Government Code
Chapter 171: Conflicts of Interest of Officers
Chapter 176: Disclosure of Certain Relationships
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CONFLICT OF INTEREST
STATE LAW
Chapter 171 of the Texas Local Government Code
prohibits you from:
Discussing and participating in a vote on a matter
Involving a business entity or real property
In which you (or certain people you are
closely related to)
Have a substantial interest
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CONFLICT OF INTEREST
STATE LAW DEFINITIONS -SUBSTANTIAL INTEREST
In a Business Entity:
You or your relative own 10% or more of the voting stock or
shares of the business entity; or
You or your relative own either 10% or $15,000 or more of the
fair market value of the business entity; or
Funds received by you or your relative from the business entity
exceed 10% of your gross income for the previous year.
In Real Property:
You or your relative own an equitable or legal interest in real
property with a fair market value of $2,500 or more.
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CITY ETHICS ORDINANCE
TYPES OF CONFLICTS OF INTEREST
Substantial Financial Interest:
o Follows state law
Substantial Economic Interest:
o More comprehensive
o Governed by City Ethics Ordinance
o Includes an interest that is:
more than minimal or insignificant; and
would be recognized by reasonable persons to have
weight in deciding a case or an issue
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CITY ETHICS ORDINANCE
SUBSTANTIAL ECONOMIC INTEREST —
INTERESTS IMPUTED
You will be deemed to have an Economic Interest
in a matter if any of these people or entities have
an Economic Interest in the matter:
1.Relatives
2.Business entity
3.Job offers
4.Business negotiations
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GOVERNANCE POLICY
Governance Guidelines and Principles
Mayor’s Role
City Council’s Role
City Manager’s Role
Communication Between Council and Staff
Council Relations with City Attorney and City Secretary
News Media Relations
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Questions?
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City of Georgetown, Texas
City Council Workshop
Se pte mber 12, 2017
SUBJECT:
Sec. 551.071: Consul tati on w i th Attorney
- Advice from attorney about pending o r co ntemplated litigation and other matters o n which the attorney has a duty to
advise the City Council, including agenda items
Sec. 551.072 De l i berati o n about Real Proper ty
- Fire Station 7 Site Consideration
- Forwarded fro m the G eo rgetown Transportati on Enhancement Corporati o n (G TEC):
P arcel 1 (NEC o f Lake way Dr. and Airport Road), P arcel 3 (2 30 1 Airport Ro ad), P arcel 4 (SEC Airpo rt Raod and Aviation
Dr.), and Parce l 6 (10 6 Halmar Cove) -- Travis Baird, Real Estate Services Coordinator
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Sec re tary and Municipal Judge: Consideratio n of the appointment, employme nt,
evaluation, reassignment, duties, discipline, or dismissal
- Approval of appo intment of Assistant City Attorney
- City Manager Evaluation
Sec. 551.087: De l i berati o n Regardi ng Economi c Devel opment Negoti ati ons
- Tamiro Plaza II
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, City Secretary
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