HomeMy WebLinkAboutAgenda CC 03.24.2020 WorkshopN otice of M eeting of the
Governing B ody of the
C ity of Georgetown, Texas
M arch 24 , 20 20
The Georgetown City Council will meet on March 24, 2020 at 2:30 P M at
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (AD A).
If you require assistance in participating at a public meeting due to a disability, as defined under the
AD A, reasonable assistance, adaptations, or accommodations will be provided upon request. P lease
contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512)
930-3652 or City Hall at 808 Martin Luther King J r. Street, Georgetown, TX 78626 for additional
information; TTY users route through Relay Texas at 711.
This R evised Age nda is posted as an E mer gency A me ndme nt to the A genda
pur suant to Te xas Gove rnme nt Code Se ction 551.045 as a re sult of the
National, S tate and L ocal D isaste r De clarations re late d to the ongoing
public health e me rge nc y cause d by C O V I D -19 and in anticipation of
potential re str ic tions on public me etings be cause of the potential additional
local order s for public health and safe ty.
Workshop M e eting will c onvene at 2:30 p.m. M ar ch 24, 2020 via
videoc onfer ence https://gover nment.geor getown.or g/gtv/?tab=live .
City of Geor getown City C ouncil M e eting M ar ch 24, 2020
P ublic comme nt will be allowed via telephone; no in-pe rson input will be
allowed. All spe ake rs must r egiste r in advance by no late r 2:15 on M arc h
24, 2020 for the Workshop M e eting items. A ll public comme nt will oc cur at
the beginning of e ach me eting, at appr oximately 3:30 - 4:00 p.m. for the
Workshop mee ting.
To spe ak r emotely or provide written comme nts on an ite m at the M ar ch
24, 2020 Counc il M ee ting, re side nts must:
•S ubmit an e mail to c s@ge orge town.org
Counc il M ee ting D ate and A genda Ite m
Name
Te le phone N umbe r
Written C omments or indication that you wish to spe ak r emotely
•F or those who indicate the y wish to speak re mote ly, the y will re ce ive a
te le phone call at the time indicate d above . S pe ake rs will be calle d in or de r
Page 1 of 108
of agenda items, and r ec eipt of the ir email. E ac h spe ake r will have no more
than thre e minute s to spe ak.
•F or those who pr ovide wr itte n c omments, their c omments will be r ead by
the City S ec re tary or othe r City staff for e ach agenda item.
•The me eting will be available for vie wing at this link:
https://gove rnme nt.ge orge town.org/gtv/?tab=live.
Policy De ve lopme nt/Re vie w Workshop -
A P resentation and discussion regarding 2015 International Building Code (IBC) and 2017
National Electrical Code (N E C) Update -- Glen Holcomb, Chief Building Official
B P resentation and discussion regarding the creation of a Bond Citizen Committee to determine a
potential Mobility Bond P ackage -- Bridget Hinze Weber, Assistant to the City Manager
C P resentation and discussion regarding the application process to Williamson County for
Community Development Block Grant (C D BG) funding for Fiscal Year 2020-21 -- Susan
Watkins, AIC P, Housing Coordinator
D P resentation and discussion regarding the proposed City Center public spaces, public art, and
festival area -- Eric Lashley, Library Director and Eric J ohnson, Facilities Director
E P resentation and discussion of the use of the Facilities Internal Services Fund (IS F) and
upcoming capital maintenance expenditures, and Facilities IS F review -- Eric J ohnson, Facilities
Director
Exe cutive Se ssion
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
F Sec. 551.071: Consul tati on w i th Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- P E C Franchise
- Atmos Franchise
- Litigation Update
- Bond Counsel
- P roposed settlement in The City of Georgetown, Texas v. Christopher G. S ecard, et al.
Sec. 551.086: Certai n P ubl i c P ow er Uti l i ti es: Competi ti ve M atters
- P urchase P ower Update
- Substation C IP
Sec. 551.087: Del i berati ons Regardi ng Economi c Devel opment Negoti ati ons
- P roject Linen
- P roject Davy
Sec. 551:074: P ersonnel Matters
Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal
- City Attorney
- City Manager
Adjournme nt
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that
this Notice of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet,
Page 2 of 108
G eorgetown, T X 78626, a plac e readily ac cessible to the general public as required by law, on
the _____ day of _________________, 2020, at __________, and remained so pos ted for
at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 108
City of Georgetown, Texas
City Council Workshop
March 24, 2020
S UBJEC T:
P resentation and discussion regarding 2015 International Building Code (IBC) and 2017 National Electrical Code
(N E C) Update -- Glen Holcomb, Chief Building Official
I T EM S UMMARY:
• Council direction from Dec 10, 2019
• Update on Stakeholder Involvement and P ublic
Outreach P lan
• Feedback and Direction
F I NANC I AL I MPAC T:
.
S UBMI T T ED BY:
Glen Holcomb
AT TAC HMENT S :
Description
03192020 Building C odes P res entation
Page 4 of 108
Building Inspections Department
Update on
2015 International Building Code (ICC)
2017 National Electrical Code(NEC)
Presented by Glen Holcomb, Chief Building Official
2015 International Property Maintenance Code
Presented by Jack Daly, Community Services Director
March 24,2020
Page 5 of 108
Building Inspections Department
•Council direction from Dec 10,2019
•Update on Stakeholder Involvement and Public
Outreach Plan
•Feedback and Direction
Presentation Overview
Page 6 of 108
Building Inspections Department
•Council supported staff, initiating public
engagement, to gather feedback on proposed
update to the International Building Code (2015 I-
Codes) and National Electrical Code (2017 NEC)
•Return,Quarter 1 of 2020 ,to share feedback,and
staff recommendation on local amendments
before drafting ordinance.
Council direction from Dec. 10,2019
Page 7 of 108
Building Inspections Department
•Public meetings with builders,developers,and other development professionals
•Notice to building permit applicants of contemplation of update to IBC and NEC
•Presentation(s) to Chamber Development Alliance on January 19th and
February 26th,2020
•Opportunity to provide comments on City’s website
•Open house on March 6,2020 and office hours
•Building Standards Commission -Unanimous recommendation to adopt with
local amendments
•Through healthy discussions, recommendation to move forward
Public Engagement Completed
Page 8 of 108
Building Inspections Department
•Does Council support an ordinance to update codes to 2015 I-
Codes, International Property Maintenance Code, International
Swimming Pool Code, International Existing Building Code,
International Energy Conservation Code, International Building
Code, International Residential Code, International Plumbing Code,
International Mechanical Code, International Fuel Gas Code, and
International Fire Code with proposed local amendments?
•2017 National Electrical Code with proposed local amendments?
•If council supports moving forward with ordinance, staff will return
on April 14th for first reading and April 28th for second reading
Council Feedback &Direction
Page 9 of 108
Code Adoption of the 2015
International Property Maintenance
Code
Page 10 of 108
Purpose
The International Property Maintenance Code
(IPMC) is a model code that regulates the minimum
maintenance requirements for existing buildings. The
IPMC is a maintenance document intended to
establish minimum maintenance standards for basic
equipment, light, ventilation, heating, sanitation and
fire safety.
Page 11 of 108
Background
The 2003 International Property Maintenance Code was adopted in 2004 (Ordinance No.
2004-87, §3(Exh. B))
Sec. 15.06.010. -Property Maintenance Code adopted.
A.The provisions of the 2003 International Property Maintenance Code (IPMC) are
hereby adopted by reference as if set forth in full, with the specific local amendments
as set forth in this Chapter. In this Chapter the 2003 International Property
Maintenance Code shall be referred to as "the Code" and the Code shall apply to all
existing residential and nonresidential structures and all existing premises and
constitute minimum requirements and standards for premises, structures, and
equipment as provided for in Section 101.2 and all other sections of the Code.
B.Designated Officials. Within the Code adopted in this Section, reference is made to
the duties of certain officials named therein; it is the intention of the City Council that
the designated official of the City who has duties corresponding to those of the named
official in the Code shall be deemed to be the responsible official in charge of
enforcing the provisions of the Code.
C.A copy of the Code shall be placed in the Georgetown Public Library and on file in the
office of the Building Official.
Page 12 of 108
Benefits
The Property Maintenance Code makes the maintenance and/or
repair of an existing commercial or residential building, a legal
requirement rather than an option.
•Addressing Life/Safety issues typically found residential rental or commercial
properties
•Preventing or eliminating blight situations like broken windows, dilapidated
siding, roof
Page 13 of 108
Photos
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Photos
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Photos
Page 16 of 108
Changes
Sec 101.2 Scope & Application has been broadened to include the owner’s
authorized agent in addition to the owners, operators and occupants.
Sec 102.3 -broadened from just the International Existing Building Code, and
now includes the International Building Code, International Energy Conservation
Code, International Fire Code, International Fuel Gas Code, International
Mechanical Code, International Residential Code, International Plumbing Code
and NFPA 70
103.4.1 Legal Defense -better protects employee (inspector, officer, etc.)
108.2.1 Authority to disconnect service utilities. -Where necessary to eliminate
an immediate hazard to life or property or where such utility connection has been
made without approval.
Page 17 of 108
Changes
Changes to Chapter 7 –Fire Safety Requirements
Sec 704.1.1 through 704.2.4 (End of Chapter 7)
Dealing with Smoke Alarms, specifically the requirement to have,
location and number of, and installation by occupancy group type.
Page 18 of 108
City of Georgetown, Texas
City Council Workshop
March 24, 2020
S UBJEC T:
P resentation and discussion regarding the creation of a Bond Citizen Committee to determine a potential Mobility Bond
P ackage -- Bridget Hinze Weber, Assistant to the City Manager
I T EM S UMMARY:
At the February 11, 2020, Council Workshop, Council received an update from staff on the status of the 2008 and 2015
Road Bond projects, transportation projects underway through partner agencies, and future transportation projects. By
2022, the City of Georgetown will be substantially complete on the construction of the 2008 & 2015 Road Bond
projects.
Based on this update, Council directed staff to study the City's options for bringing a Mobility Bond proposal to voters in
November 2020 for transportation projects. Staff will outline a proposed bond program process, including: the purpose,
tentative schedule, Citizen Bond Committee structure, public engagement and education, and anticipated cost to
coordinate the bond program.
Staff is seeking Council direction on confirmation of proposed process and to delay the proposed bond process and look
for opportunities for a 2021 election due to the CO VID-19 emergency.
F I NANC I AL I MPAC T:
Anticipated bond program coordination costs include:
F Y2020: $63,000
F Y2021: $30,000
S UBMI T T ED BY:
Shirley Rinn for Bridget Hinze Weber, Assistant to the City Manager
AT TAC HMENT S :
Description
Mobility G eorgetown 2020
Mobility Bond P res entation
Page 19 of 108
MOBILITY GEORGETOWN 2020
Page 20 of 108
2008 & 2015 Road Bonds:
By 2022 the City of Georgetown will be substantially complete on the
construction of 2008 & 2015 Road Bond projects
Projects supported by partner agencies:
CAMPO, TxDOT and Williamson County
February 11 Council Workshop:
Council directed staff to develop proposed process for a
November 2020 transportation bond
BACKGROUND
Page 21 of 108
•David Morgan, Laurie Brewer and Wayne Reed: management team/community education
•Bridget Weber: project manager, committee and council communications
•Robyn Densmore: committee agendas and election guidance
•Wesley Wright: manage consultant scope and contract, cost estimates and project delivery
•Ray Miller: analysis of project need / criteria and data to prioritize projects
•Emily Kootnz: committee support
•Aly Van Dyke/Keith Hutchinson: public engagement and outreach
•Paul Diaz: project cost estimates/models and tax rate analysis
•Leigh Wallace: financial guidance
•Nathanial Waggoner: alignment with comprehensive plan
•Joe Supulveda: data and mapping
•Steve McKeown: graphic design
TEAM
Page 22 of 108
To advance Georgetown’s connectivity and safety by upgrading streets,
bridges, bike network, and sidewalks delivering projects consistent with
community expectations to manage accelerated growth.
•Increase capacity of roadway network and bridges with high traffic volume.
•Improve intersections and build sidewalks throughout Georgetown to create new
connections within and among neighborhoods.
•Coordinate with other planned transportation work to accelerate delivery to
Georgetown residents.
MOBILITY BOND PURPOSE
Page 23 of 108
•Increase safety (accident data)
•Present and future traffic volume
•Development growth
•Increase connectivity and regional mobility
•Affordability/Leverage outside funds
•Support existing strategic plans
•Coordinate with partner agencies
•Continuation of projects with multiple phases
GUIDING PRINCIPLES (draft criteria for project selection):
Page 24 of 108
16-member committee appointed by Mayor and Council
•Mayor to appoint 2 co-chairs
•Council to appoint 2 members each
Committee charge:
•Review and vet criteria for projects
•Prioritize and rank staff-proposed streets and sidewalks improvement projects
•Review financial feasibility of proposed program
•Provide opportunities for community input
•Serve as community educators for the bond program
•Develop and submit report to the City Council of final project list for
proposed bond program
BOND ADVISORY COMMITTEE
Page 25 of 108
•2-3 meetings per month estimated to be 2-3 hours each
1st and 3rd Thursday of the month
6:00-7:30pm
City Hall Community Room
•Attend community input meetings (number TBD)
•Attend public education meetings (number TBD)
BOND ADVISORY COMMITTEE
Page 26 of 108
•Williamson County
•Texas Department of Transportation (TxDOT)
•Capital Area Metropolitan Planning Organization (CAMPO)
AGENCY PARTNERS
Page 27 of 108
•Georgetown Transportation Advisory Board
•Georgetown Transportation Enhancement Corporation
•Community, Homeowner and Neighborhood Associations
•Georgetown Independent School District
•Chamber of Commerce
•Georgetown Development Alliance
•Planning and Zoning Commission
•Other related boards and commissions
STAKEHOLDERS
Page 28 of 108
Public engagement will be at the center of Georgetown’s bond process
and staff will develop a way for every stakeholder —from the public to
city council to partner agencies —to engage in the process and
provide feedback on categories of importance.
1st Phase (April –May): public engagement
2nd Phase (August 12 –November 3) : public education
PUBLIC ENGAGEMENT AND EDUCATION
Page 29 of 108
Ask public to provide input on four categories of importance and the
preferred methods to improve those categories:
•Improve safety
•Manage congestion
•Improve connections in neighborhoods
•Improve quality of our streets
•Gauge support a potential tax rate increase through a bond package
•Provide enewsletter sign up for bond program communications
PHASE ONE: PUBLIC ENGAGEMENT
Page 30 of 108
•Ask residents for feedback on categories of projects and cost with two primary methods —
•Open house
•Online survey
•Feedback from the open house and survey will be provided to the Mobility Georgetown 2020 Citizen Committee. The Committee will work with City staff through June to evaluate potential mobility projects and make recommendations to the City Council for a planned bond election in November 2020.
PHASE ONE: PUBLIC ENGAGEMENT
Page 31 of 108
•Once the projects, bond amount and ballot items are approved by
Council, the City will conduct a campaign to educate and inform
residents about the bond program and projects.
•Staff will share information on the bond projects through a wide
variety of communication channels that will ensure that residents are
informed of bond projects and cost.
PHASE TWO: PUBLIC EDUCATION
Page 32 of 108
•April –May: Public engagement activities to receive feedback about the primary
focus areas and sentiment for bond debt
•April 14: Council approves appointment of Mobility Georgetown 2020 Citizen
Committee members
•Week of April 20: Mobility Georgetown 2020 Citizen Committee first meeting
•June 1: Provide public feedback to citizen committee
•June 1-18: Ranking/prioritization and initial recommendation development
•June 18-25: 2nd round of public engagement activities to receive feedback about
the proposed bond projects
•June 25: Final recommendation developed
TENTATIVE SCHEDULE
Page 33 of 108
•July 14: Mobility Georgetown 2020 Citizen Committee presents project
recommendations and report to Council
•July 28: Council adoption of finalized project list
•August 11: Council calls bond election (August 17 last Day to Order General
Election or Special Election on a Measure)
•August 12 –November 3: Outreach and education to public, agency partners
and stakeholders
•October 5: Last Day to Register to Vote
•October 19 –October 30: Early Voting
•November 3: Election day
TENTATIVE SCHEDULE
Page 34 of 108
No budget allocated for bond program in FY2020. FY2020 costs expected:
•$50,000 (estimated): Consultant fee to develop detailed cost estimates and exhibits for each project including design, construction, ongoing operations and maintenance costs, and escalation factors for cost inflation over time frame it will take to administer the bond program
•$3,000: Committee support (food, printed materials, etc.)
•$10,000 (estimated): Public engagement costs
FY2021 costs expected:
•$30,000 (estimated): County fee for election management
ANTICIPATED COSTS
Page 35 of 108
•Confirmation of agreement on proposed process
•Bond purpose
•Committee structure
•Tentative schedule
•Public engagement and education
•Survey the public sentiment of including other type of projects in
proposed bond program
COUNCIL DIRECTION
Page 36 of 108
•Council to appoint members to citizen advisory committee: April 14
•Proposed appointments to staff by April 3
•Consider approval of engineering support contract: April 14
•Staff to begin developing proposed project list
•Staff to prepare for public engagement process
•Consider approval of budget for bond program costs: mid-year budget
amendment in May
NEXT STEPS
Page 37 of 108
MOBILITY GEORGETOWN
Page 38 of 108
2008 & 2015 Road Bonds:
By 2022 the City of Georgetown will be substantially complete on
the construction of 2008 & 2015 Road Bond projects
Projects supported by partner agencies:
CAMPO, TxDOT and Williamson County
February 11 Council Workshop:
Council directed staff to develop proposed process for a
November 2020 transportation bond
BACKGROUND
Page 39 of 108
•David Morgan, Laurie Brewer and Wayne Reed: management team/community education
•Bridget Weber: project manager, committee and council communications
•Robyn Densmore: committee agendas and election guidance
•Wesley Wright: manage consultant scope, cost estimates and project delivery
•Ray Miller: analysis of project need / criteria and data to prioritize projects
•Emily Kootnz: committee support
•Aly Van Dyke/Keith Hutchinson: public engagement and outreach
•Paul Diaz: project cost estimates/models and tax rate analysis
•Leigh Wallace: financial guidance
•Nathanial Waggoner: alignment with comprehensive plan
•Joe Supulveda: data and mapping
•Steve McKeown: graphic design
TEAM
Page 40 of 108
To advance Georgetown’s connectivity and safety by
upgrading streets, bridges, bike network, and sidewalks
delivering projects consistent with community expectations
to manage accelerated growth.
•Increase capacity of roadway network with high traffic volume.
•Improve intersections and build sidewalks throughout
Georgetown to create new connections within and among
neighborhoods.
•Coordinate with other planned transportation work to
accelerate delivery to Georgetown residents.
MOBILITY BOND PURPOSE
Page 41 of 108
•Increase safety (accident data)
•Present and future traffic volume
•Development growth
•Increase connectivity and regional mobility
•Affordability/Leverage outside funds
•Support existing strategic plans
•Coordinate with partner agencies
•Continuation of projects with multiple phases
GUIDING PRINCIPLES (draft criteria for project selection):
Page 42 of 108
16 -member committee appointed by Mayor and Council
•Mayor to appoint 2 co-chairs
•Council to appoint 2 members each
Committee charge:
•Review and vet criteria for projects
•Prioritize and rank staff-proposed streets and sidewalks improvement projects
•Review financial feasibility of proposed program
•Provide opportunities for community input
•Serve as community educators for the bond program
•Develop and submit report to the City Council of final project list
for proposed bond program
CITIZEN BOND COMMITTEE
Page 43 of 108
•2-3 meetings per month estimated to be 2-3 hours each
1st and 3rd Thursday of the month
6:00-7:30pm
City Hall Community Room
•Attend community input meetings (number TBD)
•Attend public education meetings (number TBD)
CITIZEN BOND COMMITTEE
Page 44 of 108
•Williamson County
•Texas Department of Transportation (TxDOT)
•Capital Area Metropolitan Planning Organization (CAMPO)
AGENCY PARTNERS
Page 45 of 108
•Georgetown Transportation Advisory Board
•Georgetown Transportation Enhancement Corporation
•Community, Homeowner and Neighborhood Associations
•Georgetown Independent School District
•Chamber of Commerce
•Georgetown Development Alliance
•Planning and Zoning Commission
•Other related boards and commissions
STAKEHOLDERS
Page 46 of 108
Public engagement will be at the center of Georgetown’s
bond process and staff will develop a way for every
stakeholder —from the public to City Council to partner
agencies —to engage in the process and provide
feedback on categories of importance.
1st Phase: public engagement
2nd Phase: public education
PUBLIC ENGAGEMENT AND EDUCATION
Page 47 of 108
Ask public to provide input on four categories of importance and the
preferred methods to improve those categories:
•Improve safety
•Manage congestion
•Improve connections in neighborhoods
•Improve quality of our streets
•Gauge support a potential tax rate increase through a bond package
•Survey the public sentiment of including other type of projects in
proposed bond program
•Enewsletter sign up for bond program communications
PHASE ONE: PUBLIC ENGAGEMENT
Page 48 of 108
•Ask residents for feedback on categories of projects and
cost with two primary methods —
•Open house
•Online survey
•Feedback from the open house and survey will be
provided to the Citizen Bond Committee. The Committee
will work with City staff to evaluate potential mobility
projects and make recommendations to City Council.
PHASE ONE: PUBLIC ENGAGEMENT
Page 49 of 108
•Once the projects, bond amount and ballot items are
approved by Council, the City will conduct a campaign to
educate and inform residents about the bond program
and projects.
•Staff will share information on the bond projects through a
wide variety of communication channels that will ensure
that residents are informed of bond projects and cost.
PHASE TWO: PUBLIC EDUCATION
Page 50 of 108
1.Public engagement activities to receive feedback about the
primary focus areas and sentiment for bond debt
2.Council approves appointment of Citizen Bond Committee
members
3.Citizen Bond Committee to start meeting
4.Provide public feedback to citizen committee
5.Ranking/prioritization and initial recommendation development
6.Second round of public engagement activities to receive
feedback about the proposed bond projects
7.Final recommendation developed
BOND PROGRAM SCHEDULE
Page 51 of 108
8.Citizen Committee presents project recommendations and
report to Council
9.Council adoption of finalized project list
10.Council calls bond election by deadline set by the Texas
Secretary of State
11.Outreach and education to public, agency partners and
stakeholders until election day
BOND PROGRAM SCHEDULE
Page 52 of 108
•$50,000 (estimated): Consultant fee to develop detailed cost estimates
and exhibits for each project including design, construction, ongoing
operations and maintenance costs, and escalation factors for cost
inflation over time frame it will take to administer the bond program
•$3,000: Committee support (food, printed materials, etc.)
•$10,000 (estimated): Public engagement costs
•$30,000 (estimated): County fee for election management
ANTICIPATED COSTS
Page 53 of 108
Due to the recent outbreak of COVID -19, staff recommends
delaying the proposed bond process and look for
opportunities for a 2021 election.
COUNCIL DIRECTION
Page 54 of 108
City of Georgetown, Texas
City Council Workshop
March 24, 2020
S UBJEC T:
P resentation and discussion regarding the application process to Williamson County for Community Development Block
Grant (CD B G) funding for Fiscal Year 2020-21 -- Susan Watkins, AICP, Housing Coordinator
I T EM S UMMARY:
Williamson County (WilCo) is accepting applications for the FY20 -21 Co mmunity Development Block Grant (CD B G)
program. At this meeting, staff will provide a short overview of Wil Co’s CD B G program and recommended pro jects for
Georgetown.
Staff is proposing the following projects for City Council’s consideration:
1) Water/waste water utility development funding support fo r 6-12 units of for sale units for homeowners making
80% or belo w the Area Median Income to be de veloped by Habitat for Humanity of Williamson County
(H FH W C). This pro ject supports the recently adopted 2030 P lan Update Housing Element P olicy H.7. “Increase
home ownership choices for workforce households.”
2) Home rehabilitation funds. The recently adopted 2030 P lan Update H ousing Element policy H.1 “Preserve
existing housing stock th at contributes to affordability. Home rehabilitation for low in co me homeowners
supports the preservation of that housing”. If awarded, the City intends to partner with Habitat for Humanity to
administer the Home Repair P rogram to serve eligible households.
The deadline to submit an application for C D BG F Y20-21 funding is April 16, 2020.
Eligible activities include:
• Acquisition of property
• Housing and housing rehabilitation
• P ublic facilities and improvements
• Homeownership assistance
Background
Williamson Co unty was awarded Entitlement County Status by the U.S. Department of Housing and Urban Development
(H U D) in 2 00 3. As such, the Co unty applies for and administers Community Development Block Grant (C D BG) funds
to participating cities and counties. The City of Georgetown currently participates in the County’s program thro ugh a
Cooperation Agreement which was renewed by direction of the Council in May 2018.
F I NANC I AL I MPAC T:
Final award is based on allocation determined by Williamson County.
There is no matc hing requirement for this grant. Staff will re turn to Council prior to ac c e ptanc e of funds and execution of
contract.
S UBMI T T ED BY:
Susan Watkins, AIC P, Housing Coordinator
AT TAC HMENT S :
Description
P resentation
Page 55 of 108
Community Development
Block Grant (CDBG)
Application FY21
March 24, 2020
Page 56 of 108
Purpose of Presentation
•Inform and gain Council support for application of proposed projects
to Williamson County
Page 57 of 108
Agenda
•CDBG program overview
•Past use of funds
•2030 Plan goals and policies
•Proposed FY21 applications
Page 58 of 108
Feedback Requested
•Are the proposed projects supported for application to Williamson County?
Page 59 of 108
CDBG overview
•Entitlement communities
•Non-entitlement communities can be sub-recipients
•Low to Moderate Income (LMI) areas
•At least 47% of households have incomes at or below 80% of the area median income (AMI)
•Meet Wilco goals as outlined in 2019-2023 Consolidated Plan
•Public Facility and Infrastructure Improvements
•Increase Access to Affordable Housing
•Decrease Homelessness
•Public Services
•Affirmatively Further Fair Housing
•Funding that can be spent within a year
5Page 60 of 108
Page 61 of 108
Past use of funds
•2013
•$79,400 Wastewater line for Georgetown Project’s NEST Homeless Teen Center
•$38,000 Engineering for sidewalks along MLK/3rd and 2nd Street
•2014
•$160,000 Sidewalk along the south side of E. 2nd St. from Austin Ave. to College St.
•2015
•$87,120 Sidewalk along MLK/3rd Street from Scenic to Austin
•2016
•$135,500 Scenic Drive Sidewalk
•2018
•$206,824 17th Street Sidewalk and bus shelters
•2019
•$75,000 Home Repair program
7
Scenic Drive FY 2016
Page 62 of 108
Past use of funds
8
FY2019 Home Repair –window replacement and roof repair FY2018 17th Street & Railroad bus shelter
Page 63 of 108
2030 Plan –Housing goal and policies
Affordability
DiversityPreservation
Support
existing
neighborhoods
Increase
consumer
choiceEnsure access to diverse housing
options and preserve existing
neighborhoods, for residents of all ages,
backgrounds and income levels.
2030 Goal Policy Themes
Page 64 of 108
Proposed projects
•Project 1 –Infrastructure support for 6-12 units on 21st St developed by
Habitat for Humanity of Williamson County
•Project 2 –Home repair program
Page 65 of 108
Project 1 –Infrastructure support
Page 66 of 108
Project 2 -Home Repair Program
•Serves eligible City of Georgetown homeowners
•Program goals
•Preservation of neighborhoods
•Energy conservation
•Housing affordability
•Support homeownership
•Support homeowners with Historic requirements for rehabilitation
•Building partnerships with the non-profit community
Page 67 of 108
Next Steps
•04/14/20 –Council item for grant applications per city grant policy
•04/16/20 –Applications due to Williamson County
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Feedback Requested
•Are the proposed projects supported for application to Williamson County?
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City of Georgetown, Texas
City Council Workshop
March 24, 2020
S UBJEC T:
P resentation and discussion regarding the proposed City Center public spaces, public art, and festival area -- Eric
Lashley, Library Director and Eric J ohnson, Facilities Director
I T EM S UMMARY:
Council was prese nted co nceptual drawings for the City Center public spaces, public art, and festival area at the April 23,
2019 Council Workshop. The new City Center campus c an provide open spaces, green spac e s, public art, and a
performance space for outdoo r concerts and other cultural activities. The City pro poses to continue working with Covey
Landscape Architects of Georgetown, TX to begin phasing in e leme nts of the plan and to design future phases of the
project. This presentation will update Council on the progress of the plan.
F I NANC I AL I MPAC T:
There will be a future Council agenda item to approve two separate task orders fo r professional services with Covey
Landscape Architects for approximately $55,760.00
S UBMI T T ED BY:
Danella Elliott
AT TAC HMENT S :
Description
C ity C enter Update
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PRESENTATION, DISCUSSION, AND POSSIBLE DIRECTION FOR PROPOSED
CITY CENTER PUBLIC SPACES, PUBLIC ART, AND FESTIVAL AREA. –ERIC
LASHLEY, LIBRARY DIRECTOR AND ERIC JOHNSON, FACILITIES DIRECTOR.
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2
Purpose
•Update on City Center public spaces, public art, and festival
area project
•Receive direction from Council
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Downtown Master Plan –Chapter 7: Parks, Open Space,
and Public Art
•Large plaza(s) for organized events
•Play space for children
•Passive green space to serve nearby residents
•Small outdoor space for modest assemblies
•Performance space for outdoor concerts and other
cultural events
•Farmer’s market
•Public art
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12Page 82 of 108
13
Phase 1 –Site 1, Site 2 A and Site 2 B
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Phase 1-Low Hanging Fruit
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New Parking Lot on 8th
City of Georgetown
67
Additional
Parking
Spaces
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16
Future demolition of Blue Annex Building
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Proposed New Agreement
•GCCMA will assist the City with the design of a historical display on the
grounds of the site.
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Farmers Market Relocation Proposal
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Proposed Location of Farmers Market
City of GeorgetownPage 91 of 108
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Elements of Two Task Orders
Three Public Meetings
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City Center, Site Design -$26,960
•Campus Unification
–West St. to Rock St.
–8th St. to 9th St.
•Site Design
•Special Zones (detail)
–Library outdoor play area
–Alleyway Gateway
–Alleyway Water Feature
–Event Lawn and stage (for small events)
•Opinion of Probable Cost (High level)
•Phasing Diagram (for implementation)
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City Center, Phase 1 -$28,800
•Site One
–8th St. & West St.
•Design of Kiosk and Site Layout at Shotgun
House site
•Construction Documents
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City Center, Phase 1 -$28,800
•Site Two
–9th St & Martin Luther King Jr. St.
•Demolition Plan
•Schematic Design
–2A & 2B
•Site Design
–2B
•Construction Documents
–2B
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Council Feedback and Questions
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City of Georgetown, Texas
City Council Workshop
March 24, 2020
S UBJEC T:
P resentation and discussion of the use of the Facilities Internal Services Fund (ISF) and upco ming c apital maintenance
expenditures, and Facilities ISF review -- Eric J ohnson, Facilities Director
I T EM S UMMARY:
General discussio n of funding and use o f the Facilities Inte rnal Services Fund (ISF), mo re specifically typical uses of the
IS F, and discussion of services not provided through the IS F, including a review of the current budget year IS F Budget.
General discussion of upco ming necessary capital maintenance expenditures, including the Re c re atio n Center
Natatorium, H VAC Replacement and the Renovation of Fire Station No.1 and Fire Station No. 3.
F I NANC I AL I MPAC T:
All of the discussed capital maintenance expenditures will be funded through C ertificates of O bligation issued at a
future date.
Facilities will return to City Council after bids have been received on the H VAC to seek appro val and further discuss
funding.
S UBMI T T ED BY:
Eric J ohnson, Facilities Director
AT TAC HMENT S :
Description
P resentation
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City Council
March 24, 2020
Facilities Internal Service Fund
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Purpose
•Brief history of the Facilities Internal
Services Fund (ISF)
•Discuss upcoming capital replacement
expenditures
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What’s an
“Internal Service Fund”?
•ISF funds some capital replacement & maintenance
for non-enterprise City Assets
–Accounts for goods/services provided by internal
departments
•Recognizes true “Cost of Service” at department
level
•Ensures funding is available to replace & repair
non-utility system assets
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City Internal Service Funds (ISF)
•Fleet ISF
–Includes vehicle & equipment replacement
•Facilities ISF
–Includes maintenance contacts & general City facility
upkeep
•Technology ISF
–Includes maintenance contracts for all technology
systems
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How does an ISF work?
•Each ISF has “Replacement Schedule”
–Lists assets including useful life and estimated
replacement cost
•Determines “Lease Payment” for each asset
–Accumulated for each department calculated
–Including maintenance items
•Each department has budget line item for “ISF
Lease” cost
–Separate line Items for each ISF Fund
•Lease Costs become “Allocations”
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Facility Services ISF
Services typically included
•Janitorial
•Pest Extermination
•Fire Inspections
•Landscape
•Elevators
•Gates
•HVAC Maintenance
•Ice Machines
•Irrigation
•Overhead Doors
•Security Systems
•Emergency Generators
•Preventative Maintenance
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Facility Services ISF
Services NOT included
•Unplanned HVAC replacement (over $40K)
•Emergency Generator replacement
•Building remodel/renovation
•Overhead Door replacement
•Furniture for new FTEs
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Facilities ISF
Fund manages over 39 City facilities (+575K sq. ft.)
Key upgrades/replacements for next year:
DEPARTMENT Personnel Operating ISF Total Budget
Operations $ 473,068 $ 403,602 $ -$ 876,670
ISF --2,683,525 2,683,525
TOTAL $ 473,068 $ 403,602 $ 2,683,525 $ 3,757,440
COMMUNITY CENTER AIRPORT PUBLIC SAFETY
Interior Paint Tower Window Replacement Interior Painting
Concrete Staining
PARKING LOT MAINT.LIBRARY PARKS ADMINISTRATION
Animal Shelter Interior Painting Vinyl Replacement
HVAC Replacement
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Upcoming Capital Expenditures
•Recreation Center Natatorium HVAC Replacement
•≈ $700,00 -800,000 for construction
Boiler is not in operation -no heat
One of the two circuits is down
$68K in repairs in 2019
Copper inside the unit has extensive corrosion
Pitted and starting to leak
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Upcoming Capital Expenditures
•Fire Station No. 1 Renovation
•≈ $2,700,000 -$3,000,000 for construction
•Fire Station No. 3 Renovation
•≈ $2,200,000 -$2,500,000 for construction
Separation of carcinogen areas and living areas
Air Locks –to separate living area
Work Out Area –off bay
Gear Storage –off bay
Opportunity for diversity of Male/Female firefighters
Operational efficiencies
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Next Steps
•Contract design for Rec Center Natatorium HVAC
–Executed contract with Jose I. Guerra
•Bid Natatorium HVAC replacement project
•Return to GGAF/Council with bids
–Unit has minimum 16 week lead time
–Installation in the September/October time frame
•Fire Station No. 1 and No. 3 through Capital
Improvement Project planning in the annual budget
process
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