HomeMy WebLinkAboutAgenda CC 06.09.2020 WorkshopN otice of M eet ing of the
Governing B ody of the
C ity of Georgetown, Texas
J une 9 , 2 0 2 0
The G e orgetown City Council will meet on J une 9 , 2020 at 3:00 P M at City Council Chambers, 510
W 9th Stre e t Georgetown, TX 78626
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Page 1 of 108
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Policy De ve lopme nt/Re vie w Workshop -
A P re sentatio n and discussion regarding Go Geo and other Transportation Options -- Ray Miller,
Director o f P ublic Works
B P re sentatio n and discussion regarding potential Water Service Area transfer to Liberty Hill and
Ke mpner W SC -- Glenn Dishong, Director o f Water Utilities
C P re sentatio n and discussion regarding the pro posed F Y2021 Capital Impro vement P lan for
Utilities -- Wesley Wright, P E, Systems Engineering Director
D P re sentatio n and discussion regarding the pro posed F Y2020 Mid-Ye ar Budget Amendment --
P aul Diaz, Budget Manager
Exe cutive Se ssion
In compliance with the Open Meetings Ac t, Chapter 5 51, Government Code, Verno n's Texas Codes,
Annotated, the items listed below will be disc ussed in closed session and are subject to action in the
regular se ssio n.
E Sec. 5 51 .07 1: Consul tati on wi th Attorney
Advice fro m attorney about pending or co ntemplated litigation and o ther matters on which the
attorney has a duty to advise the City Co uncil, including agenda items
- Litigation Update
Sec. 5 51 .07 2: Del i berati on abo ut Real P roperty
- Sale o f P ro perty-851 F M 970, Flo re nce, TX 76527 -- Travis Baird
Sec. 5 51 .08 6: Certai n P ubl i c P ow e r Uti l i ti es: Competi ti ve M atters
- P urchase P o wer Update
- Electric C IP
Sec. 5 51 .07 4: P ersonnel M atters
- City Attorney Recruitment
Adjournme nt
Ce rtificate of Posting
I, R o b yn Dens mo re, C ity S ec retary fo r the C ity of G eorgetown, Texas , d o hereb y certify that
this No tic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet,
G eorgeto wn, T X 78626, a p lace readily ac ces sible to the general pub lic as required by law, on
the _____ day of _________________, 2020, at __________, and remained s o posted for
at leas t 72 c ontinuous ho urs p receding the s ched uled time o f said meeting.
Page 2 of 108
__________________________________
R o byn Dens more, C ity S ecretary
Page 3 of 108
City of Georgetown, Texas
City Council Workshop
June 9, 2020
S UBJEC T:
P resentation and discussion regarding Go Geo and o ther Transportation Options -- Ray Miller, Director of P ublic Wo rks
I T E M S UMMARY:
A presentation to City Council to review current Transit Operation which will cover the to pics of :
Go Geo P rogram History / Types of Servic e
Goals of the Transit Development P lan
Operating Budget
Ridership and Trip P urpose
P erformance Measures
Fixed Route Service Comparison (Victoria Transit / Go Geo)
Rideshare / Micro Transit P rograms
P ath Forward fo r Transit
In the presentation there will be provided service are a maps and se rvice descriptions for both Go Geo and Victoria
Transit.or Transit
F I NANC I AL IMPAC T:
Continuation of Go Geo Services and the local matc h funding that is associated with the operational costs. The curre nt
operation budge t fo r FY 2 02 0 is $865,566 with a local match of $542,590. The local match of $542,590 is currently
shared with $392 ,59 0 fro m the City's General Fund and $15 0,000 from the George to wn Health Foundation.
S UBMI T T ED BY:
Ray Miller, J r., Director o f P ublic Works
AT TAC HMENT S :
Description
G o G eo R ider Broc hure
Victo ria Trans it S ervice Area Map
Trans it O perations - P res entation
Page 4 of 108
Fixed Route Fares and Passes
One‐Way Fare $1
All‐Day Pass (unlimited) $2
Paratransit (each way) $2
Monthly (unlimited) $30
Fixed Route Reduced All‐Day Passes
Age 65 and older with an ID $1
Disability $1
Veterans & acƟve military with ID $1
Students with ID age 12 and older $1
Accompanied children ages 0‐12
with full fare rider free
Service Starts August 21, 2017
Passenger Guide
INCLUDES
Schedule
Route Map
Fare InformaƟon
Paratransit InformaƟon
GoGeo is the City of Georgetown’s fixed‐
route transit service. Some Ɵps on how
to ride:
Anyone can ride.
Board the bus at any bus stop sign.
Be ready to pay your fare when you
board, with exact cash or a Ɵcket.
Drivers do not carry change.
To get off the bus, pull the cord. If
you are mobility impaired, the driver
will assist you.
If you are unable to ride the bus due to a
disability and live in the city limits, apply
for curb‐to‐curb service by compleƟng a
paratransit eligibility applicaƟon.
Paratransit applicaƟons can be found at
GoGeo.Georgetown.org or by calling
(512) 864‐RIDE (7433).
GoGeo.Georgetown.org
Serving the City of Georgetown
GoGeo.Georgetown.org
Bus fares and passes will be available for
purchase in the following locaƟons:
On the bus with exact change
Georgetown Public Library, 402 W.
Eighth St.
CARTS Georgetown StaƟon, 3620 S.
AusƟn Ave.
Credit card purchases will be accepted at
the library and the CARTS staƟon.
Monthly passes expire on the last day of
the month.
GoGeo.Georgetown.org
Paratransit Fares
One‐Way Fare $2
Page 5 of 108
Saturday Schedule
Orange Route
(Route 471)
Purple Route
(Route 472)
Blue Route
(Route 473)
Red Route
(Route 474)
Depart
Library
Rifle Bend
Long
Branch
Return to
Library
Depart
Library
Luther
Rock‐
moor
Return
to
Library
Depart
Library
North‐
west
Janis
Return
to
Library
Depart
Library
Wolf
Ranch
Walmart
Return
to
Library
8:00 8:12 8:25 8:30 8:43 8:55 8:00 8:14 8:26 8:30 8:40 8:52
9:00 9:12 9:25 9:30 9:43 9:55 9:00 9:14 9:26 9:30 9:40 9:52
10:00 10:12 10:25 10:30 10:43 10:55 10:00 10:14 10:26 10:30 10:40 10:52
11:00 11:12 11:25 11:30 11:43 11:55 11:00 11:14 11:26 11:30 11:40 11:52
12:00 12:12 12:25 12:30 12:43 12:55 12:00 12:14 12:26 12:30 12:40 12:52
1:00 1:12 1:25 1:30 1:43 1:55 1:00 1:14 1:26 1:30 1:40 1:52
2:00 2:12 2:25 2:30 2:43 2:55 2:00 2:14 2:26 2:30 2:40 2:52
3:00 3:12 3:25 3:30 3:43 3:55 3:00 3:14 3:26 3:30 3:40 3:52
4:00 4:12 4:25 4:30 4:44 4:56 4:00 4:14 4:26 4:30 4:42 4:57
5:00 5:12 5:25 5:30 5:44 5:56 5:00 5:15 5:27 5:30 5:42 5:57
Weekday Schedule
Orange Route
(Route 471)
Purple Route
(Route 472)
Blue Route
(Route 473)
Red Route
(Route 474)
Depart
Library
Rifle Bend
Long
Branch
Return to
Library
Depart
Library
Luther
Rock‐
moor
Return
to
Library
Depart
Library
North‐
west
Janis
Return
to
Library
Depart
Library
Wolf
Ranch
Walmart
Return
to
Library
7:00 7:12 7:25 7:30 7:43 7:55 7:00 7:14 7:26 7:30 7:40 7:52
8:00 8:12 8:25 8:30 8:43 8:55 8:00 8:14 8:26 8:30 8:40 8:52
9:00 9:12 9:25 9:30 9:43 9:55 9:00 9:14 9:26 9:30 9:40 9:52
10:00 10:12 10:25 10:30 10:43 10:55 10:00 10:14 10:26 10:30 10:40 10:52
11:00 11:12 11:25 11:30 11:43 11:55 11:00 11:14 11:26 11:30 11:40 11:52
12:00 12:12 12:25 12:30 12:43 12:55 12:00 12:14 12:26 12:30 12:40 12:52
1:00 1:12 1:25 1:30 1:43 1:55 1:00 1:14 1:26 1:30 1:40 13:52
2:00 2:12 2:25 2:30 2:43 2:55 2:00 2:14 2:26 2:30 2:40 14:52
3:00 3:12 3:25 3:30 3:43 3:55 3:00 3:14 3:26 3:30 3:40 15:52
4:00 4:12 4:25 4:30 4:44 4:56 4:00 4:14 4:26 4:30 4:42 4:57
5:00 5:12 5:25 5:30 5:44 5:56 5:00 5:15 5:27 5:30 5:42 5:57
6:05 6:17 6:30 6:35 6:49 7:01 6:05 6:20 6:32 6:35 6:47 7:02
All routes meet at the Georgetown Public Library,
402 W. Eighth St.
Once your bus arrives at the library, you may stay
on the bus when traveling between the Orange
and Purple routes or when traveling between the
Blue and Red routes.
Schedules do not include Ɵmepoints for all stops.
Refer to the route map to see all stops.
Schedule updates can be found at
GoGeo.Georgetown.org or by calling
(512) 864‐RIDE (7433).
Please arrive 5 to 10 minutes early to your stop.
Page 6 of 108
Page 7 of 108
Transit Operations Update
for
Georgetown City Council
June 9, 2020
Page 8 of 108
Presentation Overview
•GoGeo Program History / Types of Service
•Goals of the Transit Development Plan
•Budget
•Ridership / Trip Purposes
•Performance Measures
•Fixed Route Service Comparison
•Rideshare / Micro Transit Programs
•Path Forward for Transit
Page 9 of 108
Things to consider during the presentation
•Should Georgetown continue to provide transit
services?
•Are the goals of the Transit Development Plan still
true?
•What should be the scope of our transit system?
•Serve current fixed route population area?
•Serve more limited population,such as paratransit?
•Should the City evaluate an alternate transit service?
•Dynamic Rideshare/Micro Transit?
3Page 10 of 108
Transit Service Time-Line
& Types of Service
Page 11 of 108
Public
Transportation
Implementation
Committee
Pilot
Program
•Urbanized Area Size
•Service Area Expansion
•Council Adopts Budget
&
Strategic Goal
Completed
Transit
Feasibility
Study
Council
Decision on
Transit
Transit Services Time-Line
2008 201620152009
Recommends
Fixed Route
2011 -2014
Fed $ for
Operations
GoGeo
Launch
(Fixed-Route and
Paratransit
Services)
2017 -2020
Page 12 of 108
Types of Service
GoGeo was launched August 21,2017 and included the following
services:
Fixed Route System that consists of 4 designated routes
Orange Route (Southwestern)
Purple Route (Hospital)
Blue Route (Williams Drive)
Red Route (Wolf Ranch Pkwy)
Complimentary Paratransit Service (handicap/disabled).
Door to Door Service.Call 24 hours in advance to schedule
a ride.
6Page 13 of 108
Types of Service
Other Services that are linked to GoGeo or coordinate services
with:
CARTS (Rural Service provider that brings riders from the
surrounding areas outside of the City Limits of Georgetown
into the city)
Interurban (provides service to Round Rock and Austin via
IH-35)–Limited Schedule because of congestion
7Page 14 of 108
Goals of the Transit Development Plan
Page 15 of 108
Goal 1:Provide a safe,reliable,efficient,and accessible
transportation option for residents and visitors of Georgetown.
Goal 2: Adequately address the mobility needs of Georgetown
residents.
Goal 3: Maximize resource utilization and operational efficiency
with respect to system administration and operations.
Goal 4:Develop a local system that operates effectively in the
short-term,continues to develop an audience for regional
transit options in the mid-term,and will connect the local
community to the region in the long-term.
Goals of the Transit Development Plan
Page 16 of 108
Transit Development Plan Goals
•Provide access to shopping,jobs,medical appointments and
social services.
•Connections for tourists -Downtown Square,Rivery
Conference Center and hotel,etc…
•Provide service to transit dependent populations.
•Develop Strategic Partnerships –GHF
•Provide service to Southwestern University.
•Create a cost effective,useful and user-friendly transit service.
•Establish a solid foundation for transit to build on over time.
•Meet future regional services –Project Connect
Page 17 of 108
Budget
Page 18 of 108
FY 2018, 2019 Budget and FY 2020 Programmed Budget
Service Category FY 18 Actuals FY 19 Actuals Total FY 2020**
Service (Cap Metro)$802,927 $748,553 $865,566
FTA Section 5307 265,383 265,383 322,976
City of Georgetown 254,069 283,170 392,590
Health Foundation Grant 200,000 200,000 150,000
**In FY 2020,Georgetown received additional Federal Transit Authority (FTA)Funds and
a service cost increase from $79 hourly operating rate to $81 hourly operating rate.
Page 19 of 108
Ridership / Trip Purpose
Page 20 of 108
Fixed Route FY 2018 –FY 2020
Fixed Route Comparison by FY
FY 2018 FY 2019 FY 2020
October 1575 1782 2050
November 1324 1764 1689
December 1329 1514 1537
January 1255 1606 1660
February 1298 1592 1679
March 1611 1702 1489
April 1440 1771 564
May 1628 1765
June 1916 2291
July 2026 1943
August 1991 1970
September 1582 1516
Total 18,975 21,216 10,333
AVG 1,581 1,768 1,544
Page 21 of 108
Paratransit FY 2018 –FY 2020
FY 2018 FY 2019 FY 2020
October 367 376 468
November 352 387 410
December 413 320 381
January 380 342 394
February 395 328 428
March 394 333 340
April 381 342 141
May 445 399
June 357 322
July 385 368
August 462 393
September 349 361
TOTAL 4680 4271 2562
AVG = 360 -390 / Month
Page 22 of 108
Operations by Fixed Route
FY 2018
0
100
200
300
400
500
600
700
800
900
October November December January February March April May June July August September
Southwestern /
Qual Valley Hospital
Williams Drive
Wolf Ranch
Page 23 of 108
Operations by Fixed Route
FY 2019
0
100
200
300
400
500
600
700
800
900
October November December January February March April May June July August September
Page 24 of 108
Operations by Fixed Route
FY 2020
0
100
200
300
400
500
600
700
800
900
October November December January February March April May June July August September
Page 25 of 108
Top Stop Locations / Trip Purpose
Stop Locations Trip Purpose # Riders
GT Library Downtown / Transfer Center / Various
Services
535
Riverbend Health Foundation / Social Services 171
Luther /Rockmoor Apartments 123
HEB Shopping 158
Walmart Shopping 144
Rifle Bend Quail Valley Neighborhood 91
Morrow /Main Numerous Employers 66
Northwest /Janis Housing Authority / Gateway Apartments 61
Scenic /18th St. David’s / Boys & Girls Club / Caring
Place
54
San Gabriel Village
Blvd
44
This is for one regular month of service
Page 26 of 108
Top Stop Locations / Trip Purpose
•Social Services
•Medical Care
•Shopping
•Employment
•Low to Moderate Income Areas
•General transportation needs
Page 27 of 108
Performance Measures
Page 28 of 108
Performance Measure Target FY 2018 Actual
Performance
(8/2017 –9/2018)
FY 2019 Actual
Performance
(10/2018 –9/2019)
FY 2020 Actual
Performance
(10/2019 –4/2020)
Passengers / Revenue Hour (Orange & Purple
Routes)
6 3 2 2
Passengers / Revenue Hour (Blue & Red Routes)6 4 5 4
Fare Recovery Ratio (Orange & Purple Routes)6%4%3%3%
Fare Recovery Ratio (Blue & Red Routes)6%6%6%5%
Cost / Passenger (Orange & Purple Routes)$12 $34 $39 $54
Cost / Passenger (Blue & Red Routes $12 $21 $19 $22
Cost / Revenue Hour (Orange & Purple Routes)$75 $85 $81 $83
Cost / Revenue Hour (Blue & Red Routes)$75 $85 $80 $83
On time performance (Orange & Purple Routes)95%95%94%94%
On time performance (Blue & Red Routes)95%94%93%93%
Ridership (Orange & Purple Routes)20,000 8,955 7,173 3,753
Ridership (Blue & Red Routes)20,000 13,800 14,043 6,598
Total Fixed Route Ridership 40,000 22,755 21,216 10,333
Page 29 of 108
23
Fixed Route Service Comparison
•Victoria Transit
•GoGeo
Page 30 of 108
24
Fixed Route Service Comparison
Victoria Transit
•Population =62,592 (2010 Census)–2018
projection =67,000
•Service Area =@30 sq.mi
•1996 /1997 -Transit Feasibility Study and
Implementation Plan
•1998 –Began Demand /Response Service
•Ran a Flexible Route Service (1/8th mile deviation)
•2001 -Began Fixed Route Service with
complimentary Paratransit Service.
•FY 2021 Budget for all services =$2.0 million
•GoGeo
Page 31 of 108
25
Fixed Route Service Comparison
Victoria Transit
•Provides a fixed route system Monday through
Friday from 7:00 am to 6:00 pm for all residents.
Along with the required Paratransit Service.
•4 full time routes and 1 part-time route .30-minute
headways .
•Victoria Transit also operates an Evening and
Weekend Fixed Route System which consists of
three (3)routes which operates approximately
every 30 minutes Monday through Friday
beginning at 6:00PM to 10:00PM,Saturday from
11:00AM until 10:00PM and closed on Sunday..
Page 32 of 108
26
FY Ridership Numbers
2001 36,783
2002 41,459
2003 78,445
2016 212,358
2017 164,237
2018 166,391
Fixed Route Service started in 2001.
A few expansions to the service area
but always covered most of the City.
Page 33 of 108
27
Fixed Route Service Comparison
GoGeo
•Population = 47,400 (2010 Census) –2018
projection = 74,180
•Service Area = @10sq mi
•2008 -Transit Implementation Committee
recommends Fixed Route Service
•Georgetown Utilizing a Demand-Response Service
open to the General Public
•2015 –Implementation Plan
•9/2017 –Fixed Route Service and complimentary
paratransit service begins
Page 34 of 108
28
Fixed Route Service Comparison
GoGeo
•Provides Fixed Route system with 4-routes that
operates 7am-7pm Monday and Saturday 8am-6pm.
•45-60 minute headways
•Operating Costs:
‒Avg yearly operating cost = $837,562 (Budget)
‒Avg local match = $550,000 (Budget)
Page 35 of 108
29
FY Ridership Numbers
2018 18,975
2019 21,216
2020 10,809
Page 36 of 108
30
Capital Metro Agreement Status
Page 37 of 108
31
Fixed Route Service -Termination
Current Agreement with CapMetro Expires on
9/30/2020.The agreement has only been approved on a
yearly basis not multiple years .
Termination for Convenience:
•Any termination must align with Capital Metro's three
(3) yearly service changes, which occur in January June,
and August.
•Ninety (90) days' notice of the termination
Page 38 of 108
32
Transit Options that Meet Federal
Funding Requirements
Page 39 of 108
33
Ride Share / Microtransit
RideCo
•Considered Dynamic Rideshare / Microtransit
•Concept
•Integrate paratransit service with general
shared fleet (no dedicated paratransit vehicle)
•Virtual Stops for all users
•Doorstep option for registered users with
mobility needs
Page 40 of 108
34
Ride Share / Microtransit
RideCo
•Goals of RideCo
•Improve vehicle efficiency
•Enhance Rider Experience
•Grow Ridership
•Save Money (use of same fleet)
Cost of Service
•$844,000
•17 sq. mi service area
•Expanded hours of operation
Page 41 of 108
35
Ride Share / Microtransit
RideCo / Service Model
•On-Demand Shared Rides
•6 –minivans
•Virtual Stops across 17 square miles (GoGeo –10sq
mi)
•Monday to Saturday Service 6am –8pm
•Fully Accessible Service
•Possibly replaced fixed route & paratransit service
•Mobile App for On-Demand Service
•Call Center for those without smart phones (In
advance)
Page 42 of 108
36
Ride Share / Microtransit
Page 43 of 108
37
Ride Share / Microtransit
Other Providers
•CapMetro –Pickup Manor Microtransit Service
•Via On-Demand –Arlington
•San Antonio –RideCo Pilot
CapMetro / Manor Service (Highlights)
•Mobile App Driven / Call Centers / Dispatch
•15-minute frequency within a service zone
•Use CapMetro / CARTS Vehicles
•Drivers trained to assist
•More efficient that standard paratransit
•Has increased ridership in other areas
Page 44 of 108
38
Path Forward for Transit in
Georgetown
Page 45 of 108
Goal 1:Provide a safe,reliable,efficient,and accessible
transportation option for residents and visitors of Georgetown.
Goal 2: Adequately address the mobility needs of Georgetown
residents.
Goal 3: Maximize resource utilization and operational efficiency
with respect to system administration and operations.
Goal 4:Develop a local system that operates effectively in the
short-term,continues to develop an audience for regional
transit options in the mid-term,and will connect the local
community to the region in the long-term.
Transit Development Plan Goals
Page 46 of 108
40
Measuring Success
How do we measure the goals of the TDP? What does
success look like?
•Headway (wait between stops)
•Time to Destination (trip length)
•Transportation for General Public
•Transportation for only Elderly / HC / Disabled
•Accessible Stops (how close is a stop)
•Number of Riders / Year
•Cost per rider
•Service Area
•Customer Experience
Page 47 of 108
Key Questions
•Should Georgetown continue to provide transit
services?
•Are the goals of the Transit Development Plan still
true?
•What should be the scope of our transit system?
•Serve current fixed route population area?
•Serve more limited population,such as paratransit?
•Should the City evaluate an alternate transit
service?
•Dynamic Rideshare/Micro Transit?
41Page 48 of 108
Next Steps
•Receive Council feedback/direction
•City staff to develop recommendations for transit
services based on Council’s direction
•Solicit public input on recommendations
•Bring a proposal back to the City Council
42Page 49 of 108
Questions/Comments
Page 50 of 108
City of Georgetown, Texas
City Council Workshop
June 9, 2020
S UBJEC T:
P resentation and discussion regarding potential Water Service Area transfer to Liberty Hill and Kempner W S C -- Gle nn
Dishong, Director o f Water Utilities
I T E M S UMMARY:
The City of Libe rty Hill and Kempner Water Supply Co rp have both requested the ability to pro vide water services to
customers within Geo rgeto wn's Water C C N. The staff is seeking Council direction regarding the response and path
forward regarding e ach o f the requests.
F I NANC I AL IMPAC T:
No Impact.
S UBMI T T ED BY:
Glenn Dishong, Director o f Water Utilities
AT TAC HMENT S :
Description
Water C C N - Liberty Hill et al P res entation
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City of Georgetown, Texas
City Council Workshop
June 9, 2020
S UBJEC T:
P resentation and discussion regarding the propose d FY20 21 Capital Improvement P lan for Utilities -- Wesley Wright,
P E, Systems Engineering Director
I T E M S UMMARY:
P roposed F Y2 02 1 C IP pro jects for Water & Wastewater are included in the attache d presentation.
F I NANC I AL IMPAC T:
Financial Impac t is included in the attached docume nts
S UBMI T T ED BY:
Wesley Wright
AT TAC HMENT S :
Description
F Y21 C I P Utilities P resentatio n
F Y21 C I P Utilities S ummary
F Y21 C I P W W 8 x 11 p o rtrait
Page 60 of 108
FY2021 Annual Budget
FY21 Budget
Capital Improvement Plan
Utilities
City Council Workshop
June 9, 2020
Page 61 of 108
FY2021 Annual Budget
2021 Utility Capital Improvement Plan
•Electric: $5,351,250
Detailed Discussion in Executive Session
Competitive Matters
•Water –$22,500,000
•Wastewater -$2,650,000
•Irrigation/Reuse (None)
Page 62 of 108
FY2021 Annual Budget
Water
•Hoover: $6,100,000
–Western District (1245 pressure plane)
–North/West, Serving Andice & Florence area)
–Currently under design (FY20 budget)
–Pump Station: $2,200,000
–Line Work: $1,150,000
–Elevated Storage Tank: $2,750,000
Page 63 of 108
FY2021 Annual Budget
Water
•Round Rock: $9,200,000
–Parkside at Mayfield
–3/6 million gallons per day
–Currently under design (FY20 budget)
–Pump Station:
$2,500,000
–Line Work:
$3,200,000
–Elevated Tank:
$3,500,000
Page 64 of 108
FY2021 Annual Budget
Water
•Airport/Aviation Drive 16” Water
–Additional Fire Flow for Eco Devo Opportunities
–Aviation Drive (NW Blvd to Airport Rd)
–$1,700,000
Page 65 of 108
FY2021 Annual Budget
Water
•Water Oak/Parkside 24” Water Line
–Developer Driven –MUD Consent
–$3,500,000
•South Lake WTP Linework
–Easement acquisition
–$1,250,000
•Miscellaneous Linework
–TCEQ/contracts/Western District
–$250,000 (ongoing)
•Tank Rehabilitation
–$500,000 (ongoing)
Page 66 of 108
FY2021 Annual Budget
Water –Treatment
Page 67 of 108
FY2021 Annual Budget
Water –Treatment
•South Lake Water Treatment Plant
–Land Purchase 2019
–Lake Intake Design 2019
–Treatment Plant Design 2020
–Waterline Easements/Design/Regulatory 2020-23
–Intake Construction 2021 ($8MM)
–Treatment Plant & Waterline Construction 2022 ($62MM)
•BRA Groundwater Options –TBD
–Future discussions
Page 68 of 108
FY2021 Annual Budget
Wastewater
•Cimarron Hills Treatment Plant Expansion
–Contractual Commitment Funded by Oaks at San
Gabriel
–Construction FY23/24
–$600,000 Design
Page 69 of 108
FY2021 Annual Budget
Wastewater
•Edwards Aquifer Recharge Zone (EARZ)
–TCEQ mandate
–$1,500,000
•Lift Station Repair/Upgrades (as needed)
–Approximately 40 stations system-wide
–$550,000
Page 70 of 108
FY2021 Annual Budget
FY21 Budget
Capital Improvement Plan
Utilities
City Council Workshop
June 9, 2020
Page 71 of 108
Wastewater
Cimarron Hills Wastewater Treatment Plant Expansion ,Expansion of
the existing Cimarron Hills WWTP to 0.46MGD per contractual
commitments to the Oaks at San Gabriel and Cimarron Hills
developments 600,000 4,000,000 ‐ ‐ ‐ ‐ 4,600,000
EARZ ,Repair of system flaws discovered as a result of EARZ
mandated testing. Ongoing TCEQ requirement. 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000
Interceptor Lift Station Removal & Gravity Main ,Interceptor Lift
Station decommissioning and gravity diversion. Will be needed as
Wolf Lakes and IH35 commercial corridor builds out and station
reaches capacity (or needs major maintenance). Total cost approx
$8.4MM ‐ 2,500,000 6,000,000 ‐ ‐ ‐ 8,500,000
Lift Station Upgrades ,Lift Station upgrades consisting of
decommissioning, electrical upgrade, backup power, structure rehab
to fulfill the requirements of the Sanitary Sewer Overflow Initiative
with the Texas Commission on Environmental Quality. 550,000 550,000 550,000 550,000 550,000 550,000 3,300,000
Northlands Wastewater Treatment Plant ,Construction of a 1.5 MGD
average, 4.5 MGD Peak WWTP with discharge to Cowan Creek.
Design expected outside of 5 years. Construction planned for future
years. Estimated construction $14,200,000. ‐ ‐ ‐ ‐ 250,000 14,000,000 14,250,000
San Gabriel Int. (SGI‐2) ,5567 LF of 48‐inch and 932 LF 54‐inch gravity
lines. This project will also include the San Gabriel LS & FM (SGI‐LS) ‐
5682 LF of 24‐inch Force main and 8.5 MGD Lift Station. ‐ 32,500,000 ‐ ‐ ‐ ‐ 32,500,000
Waste Water Treatment Plant Expansion (Pecan/Mankins) ,Possibly
Mankins, probably Pecan Branch ‐ additional 3MG/day expansion.
Dove Springs Expansion is also a possibility. If Mankins is the ultimate
location, additional linework must be budgeted for. ‐ ‐ ‐ ‐ ‐ 41,500,000 41,500,000
Wolf Ranch Expansion and Force Main ,Lift station expansion and
force main diversion to the north (Interceptor LS area) to divert SSGI
flow and delay downtown wastewater tunnel. ‐ 1,700,000 4,200,000 ‐ ‐ ‐ 5,900,000
Wastewater Total 2,650,000 42,750,000 12,250,000 2,050,000 800,000 57,550,000 118,050,000
Water
Carriage Oaks Transmission ,5850 LF of 12" & 3250 LF of 16" line
improving connection from Stonewall PS to Carriage Oaks EST ‐ ‐ ‐ ‐ ‐ 2,000,000 2,000,000
CR 200 Line Impr (CO‐1) ,This project will consist of approximately
15,000 LF of 12‐inch main. Potential partnership with County Road
expansion project. ‐ ‐ ‐ ‐ ‐ 3,500,000 3,500,000
CR262 Waterline ,Waterline improvements needed to improve fire
flow. ‐ ‐ ‐ ‐ ‐ 3,000,000 3,000,000
Hoover Pump Station ,Approximately 3,700LF of 30" waterline
necessary to connect proposed Hoover Pump Station to Elevated
Storage Tank 1,150,000 ‐ ‐ ‐ ‐ ‐ 1,150,000
Page 72 of 108
Hoover Pump Station ,New 1MG EST to support existing customers
and growth, reduce reliance on existing hydro‐tank, meet TCEQ EST
requirements once over 200 connections. 2,750,000 ‐ ‐ ‐ ‐ ‐ 2,750,000
Hoover Pump Station ,New Pump Station capable of moving 1.5MGD
into the Hoover Pressure Plane (Andice/Florence/Western District) 2,200,000 ‐ ‐ ‐ ‐ ‐ 2,200,000
Miscellaneous Line Upgrades ,This budget will be for miscellaneous
waterline extensions in the Western District to provide regulatory
TCEQ compliance, as well as unexpected County/State Roadway
relocates. 250,000 250,000 250,000 250,000 ‐ 250,000 1,250,000
Round Rock Elevated Storage Tank ,New 1.5MG EST located in the
Parkside subdivision to receive treated/potable water from Round
Rock (design in FY20) 3,500,000 ‐ ‐ ‐ ‐ ‐ 3,500,000
Round Rock Supply Line ,Transmission/distribution line to provide
treated water from Round Rock (west) ‐ approximately 16,000LF ‐
20" waterline (design in FY20) 3,200,000 ‐ ‐ ‐ ‐ ‐ 3,200,000
Round Rock Supply Pump Station ,New 5MGD Pump Station to
transport treated/potable water from Round Rock into the City's
1178 System (Escalara/Parkside/FM2243 Area) (design in FY20) 2,500,000 ‐ ‐ ‐ ‐ ‐ 2,500,000
S. Lake WTP (2018) ,22 MGD Water Treatment Plant Expansion
($50MM), 4400 LF of 30‐‐inch raw water line and a new raw water
intake structure ($8MM), Ground Storage Tank($6MM), Pump
Station ($6MM). ‐ 8,000,000 62,000,000 ‐ ‐ ‐ 70,000,000
South Lake Plant Transmission East (W23‐02) ,Transmission line
moving water from the SLWTP to DB Wood Road 1178PP
(design/ROW FY23, construction FY24) ‐ ‐ 600,000 4,000,000 ‐ ‐ 4,600,000
South Lake Plant Transmission West (W23‐01) ,Approximately
40,000LF of 30" transmission line moving water from the SLWTP to
1178 pressure plane/Braun EST/Ronald Reagan/Western District
areas. (design in FY20, ROW FY21‐22, Construction FY24) 1,250,000 ‐ ‐ 12,000,000 ‐ ‐ 13,250,000
Tank Maintenance ,Ongoing inspection, maintenance, and repair of
the system's steel tanks per TCEQ requirements 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000
Water Oak 24" Waterline ,New 24" waterline connecting SH29 to
Leander Road, providing water for Parkside on the River/Water Oak,
as well as additional flow to/from the 1178/Escalara/Parkside area.
Contractual obligation as part of existing MUD/development
agreement 3,500,000 ‐ ‐ ‐ ‐ ‐ 3,500,000
Lakeway 16" Waterline ,Approximately 6,100LF of 16" waterline
along Lakeway (Northwest to Airport) to provide additional fire flow
capacity to the ECO DEVO corridor 1,700,000 1,700,000
Water Total 22,500,000 8,750,000 63,350,000 16,750,000 500,000 9,250,000 121,100,000
Page 73 of 108
FY21 CIP Water & Wastewater
June 2020
FM
1
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CR 254
CR112
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Airport Road/Aviation
Drive 16” Waterline
Hoover Pump
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Round
Rock/Parkside
Pump Station
Cimarron
Hills WWTP
Georgetown City Limits
Extra-Territorial Jurisdiction
CCN
City of Leander
City of Round Rock
City of Georgetown
±
0 1.5 30.75
Miles
Page 74 of 108
City of Georgetown, Texas
City Council Workshop
June 9, 2020
S UBJEC T:
P resentation and discussion regarding the propose d FY20 20 M id-Year Budget Ame ndment -- P aul Diaz, Budget
M anager
I T E M S UMMARY:
This item corresponds with the amendment on the le gislative session.
Each year the City brings fo rward a mid-year budget amendment. The Charter and State Law allo w the budget to be
amended for othe r municipal purposes that were no t fo reseen at the time the original budget was adopted. Several
operational ame ndments are needed in FY2020 as well. The total amendment incre ase s appropriation by $18.2 million.
Generally, the mid-year amendment takes place a few weeks before staff begin pre senting the Council with fiscal year-
end projections o n revenue and expenses. However, due to the C O VID-19 pandemic, staff have already begun presenting
preliminary revenue and expense projections during Co uncil workshops. This ame ndment generally does not reflect tho se
projections. W hile the budget contingency plan is in place, we continue to collect data po ints o n sales tax and other
lagging revenues to refine the plan and finalize it. We will continue to provide the Council with updated projections at
future worksho ps, and we will balance the funds fo r ye ar-end.
This workshop prese ntation will cover the amended funds. The attached exhibit sho ws a summary income statement fo r
each affected fund before and after the amendment.
Several funds are impacted by the transition of the City’s financial software system. P urchase orders for equipment o r
services that were reserved in a prior fiscal year and are still active need to be rolle d forward to the current fiscal ye ar so
that the software system can recognize the budge t.
Several funds require an increase in utilities costs fo r the co mpounded impacts of inc re ased municipal facility and
municipal pumping rates, as well as mis-billed me ters.
This amendment also co nso lidates the City’s legislative advocacy contract funding from three funds into one fund fo r
ease of transpare nc y on these costs.
The amendment reflects changes to the capital pro jects budget across several funds due to staff and Council’s decision to
defer some debt-funded pro jects to a future year while there is uncertainty in the munic ipal debt market.
The amendment also includes several new expenses, such as enhancements to the po lic e drone program and start-up c osts
for a 2021 Mo bility Bond program to address the City’s transportation infrastructure needs.
Amended Funds: General, General Capital P rojects, To urism, Streets, Cemetery, Village P ublic Improvement District,
P olice Seizures, Abandon Vehicles, Animal Servic e s, Downto wn Tax Increment Reinvestment Zone, Georgetown
Transportation Enhancement Corporation, Georgetown Eco nomic Development Corpo ratio n, Facilities, Fleet, J oint
Services, Informatio n Technology, Airport, Electric, Stormwater, and Water.
F I NANC I AL IMPAC T:
N/A
S UBMI T T ED BY:
P aul Diaz, Budge t Manager
Page 75 of 108
AT TAC HMENT S :
Description
P resentatio n
Exhibit A
Page 76 of 108
FY2020 Annual Budget
Mid Year Budget
Amendment FY 2020
Page 77 of 108
FY2020 Annual Budget
The Budget Process
•Over the past few workshops, staff has
updated council related to year-end
projections and major revenues.
•Staff has proposed a plan in reductions to help
mitigate the effects of COVID 19.
•Staff continues to monitor the situation closely
in this time of variability.
Page 78 of 108
FY2020 Annual BudgetWorkday Transition: Prior Year
Purchase Orders
•Staff needs to do a 2nd rollforward amendment
as part of the transition to Workday
•Workday, the new financial system, cannot
recognize budgets that were reserved in a
prior year for contracted services and
equipment
•Those budgets need to be rolled forward into
FY2020 so that Workday can pay off of the
prior year purchase orders.
Page 79 of 108
FY2020 Annual BudgetUpdated Fund Balance/Prior Year PO
Funds
•201 –Tourism
•203 –Streets
•237 -Cemetery
•234 -Village PID
•268 -Police Seizures
•293 -Downtown TIRZ
•400 -GTEC
•420 -GEDCO
•640 -Stormwater
Page 80 of 108
FY2020 Annual Budget
Fund 100 –General Fund
•The FY2020 Beginning Balance was projected to be
$11,490,900. After the close of the fiscal year, the fund had $13,299,448. Staff is proposing to recognize the additional funds of $1,808,546.
•Staff is also proposing to increase the beginning
balance by $964,302 for prior year P.O.s and appropriate the same amount in FY2020.
•Staff is recommending increasing revenues and
expenses by $125,000 for TIA Reimbursements.
Page 81 of 108
FY2020 Annual Budget
Fund 100 –General Fund
•Staff is proposing to increase expenses by $70,000 for
the Mobility Bond planned in FY2021.
•Staff is also proposing to increase utility expenses to
account for miscalculations in the amount of $569,100.
•Next, staff is proposing to transfer funds from Water
and Electric for lobbying services into the General Fund.
A new state law requires the budget to have a specific
line item for these costs. The legislative advocacy
contract shared by the General, Water and Electric
funds will be consolidated into one line in the General
Fund.
Page 82 of 108
FY2020 Annual Budget
Fund 100 –General Fund
•Staff is proposing to increase expenses $35K
for the Medical Director contract recently
approved by Council.
•Staff is also proposing to reserve $1,759,446 in
the Economic Stability Reserve.
•Lastly, staff is proposing to increase Planning
Fee Revenue by $500K as the City is still seeing
strong growth in this segment.
Page 83 of 108
FY2020 Annual Budget
Fund 120 –GCP Fund
•The FY2020 Beginning Balance was projected at $32,497,076. After the close of the fiscal year, the fund had $32,713,687. Staff is proposing to recognize the additional funds of $216,610.
•Staff is also proposing to increase the beginning balance by $10,484,696 for prior year P.O.s and appropriate the same amount in FY2020.
•Staff is proposing to reduce the amount of bond proceeds in the fund by $3.8 million. A corresponding offset in CIP expenses is also proposed. Some 2020 projects were deferred to FY2021 due to uncertainty in the debt market.
Page 84 of 108
FY2020 Annual Budget
Fund 120 –GCP Fund
•Staff is proposing to recognize $12,000 from the Fleet Fund for its portion of a facilities study paid out of the GCP fund.
•Staff is proposing to reduce the ERP Workday project budget by $18,346 and increase the transfer out by the same amount to the Human Resources Department in the Joint Service fund for the recruitment of the City’s ERP Administrator.
•Staff is proposing to replace the Natatorium HVAC at the Rec. Center for $800,000.
•Lastly, staff is proposing to increase expense by $8,894 to close out the Fire Station 7 Warning Siren project.
Page 85 of 108
FY2020 Annual Budget
273 –Abandoned Vehicles
•Recognize additional fund balance of $35K
•Roll forward prior year POs $17K
•Increase appropriations for Police equipment
$41K
–Drone program
–Firearms optics equipment
Page 86 of 108
FY2020 Annual Budget
277 -Animal SRF
•The FY2020 Beginning Balance was projected
at $240,755. After the fiscal year close process,
the fund had $263,140. Staff is proposing to
recognize the additional funds of $22,385.
•Staff is also proposing to increase
appropriation by $10,000 to cover the
increased expense of the kennel reflooring
project.
Page 87 of 108
FY2020 Annual Budget
500 -Facilities
•The FY2020 Beginning Balance was projected at $1,728,788. After the close of the fiscal year, the fund had $1,991,448. Staff is proposing to recognize the additional funds of $262,660.
•Also, staff is proposing to increase fund balance by $205,656 for prior year P.O.s and appropriate the same amount in FY2020.
•Lastly, staff is proposing to reduce the transfer in of $4,994,934 for utility expenses and reduce the appropriation by the same amount. As part of the FY2020 Budget development, the utility charges were budgeted in the operating departments and were planned to be passed through the facilities fund. Due to other priorities, staff is deferring this change in the current year.
Page 88 of 108
FY2020 Annual Budget
520 -Fleet
•The FY2020 Beginning Balance was budgeted at $4,395,634. After the CAFR process, the fund had $4,286,069. Staff is proposing to recognize the decrease in funds of $109,565.
•Staff is also proposing to increase the beginning balance by $1,309,689 for prior year P.O.s and appropriate the same amount in FY2020.
•Staff is proposing to transfer $12,000 from the Fleet Fund for its portion of a facilities study paid out of the GCP fund.
•Lastly, staff is proposing to transfer in $33,500 for the purchase of a vehicle for the new Locator position in Water.
Page 89 of 108
FY2020 Annual Budget
540 -Joint Services
•The FY2020 Beginning Balance was projected
at $1,394,842. After the close of the fiscal year,
the fund had $1,255,560. Staff is proposing to
recognize the decrease in funds of $139,282.
•Staff is also proposing to increase the
beginning balance by $159,646 for prior year
P.O.s and appropriate the same amount in
FY2020.
Page 90 of 108
FY2020 Annual Budget
540 -Joint Services
•Staff is proposing to reduce the budget in Finance
Administration for a utility analyst position and
move that position to the Electric Fund.
•Staff is also proposing to increase utility expenses
to account for miscalculations the amount of
$20,000.
•Staff is proposing to transfer $18,346 from the
General Capital Fund to Joint Service –Human
Resources for recruiting expenses incurred by the
department.
Page 91 of 108
FY2020 Annual Budget
570 –Information Technology
•Increase fund balance after 2019 fiscal year-
end close: $337,412
•Increase appropriations by $33K for utility
expenses at the City Center facility
Page 92 of 108
FY2020 Annual Budget
600 -Airport
•The FY2020 Beginning Balance was projected
at $1,451,988. After the close of the fiscal year,
the fund had $1,259,036. Staff is proposing to
recognize the decrease of $192,952.
•Staff is proposing to reduce bond proceeds and
CIP expense by $750,000. The maintenance
facility project was deferred due to uncertainty
in the debt market.
Page 93 of 108
FY2020 Annual Budget
610 -Electric
•The FY2020 Beginning Balance was projected as $5,892,640. After the close of the fiscal year, the fund had $6,501,565. Staff is proposing to recognize the increase in funds of $608,925.
•Staff is also proposing to increase the beginning balance by $113,177 for prior year P.O.s and appropriate the same amount in FY2020.
•Staff is proposing to increase bond proceeds by $1 million as well as CIP expense by the same amount for transformers added to the annual debt sale.
Page 94 of 108
FY2020 Annual Budget
610 -Electric
•Staff is proposing to reduce expenses for lobby services
by $34,733 and increasing the transfer out by the same
amount. The total legislative advocacy contract will be
budgeted in one place in the general fund.
•Staff is proposing to reduce the budget in Finance
Administration for an analyst position and move that
position to the Electric Fund for $117K.
•Staff is proposing to reduce the $250K revenue and
expense from the Bloomberg Grant Program.
•Lastly, staff is proposing to transfer a Records Specialist
to the Water Fund for $63K.
Page 95 of 108
FY2020 Annual Budget
660 -Water
•The FY2020 Beginning Balance was projected at $82,511,169 following the CIP Rollforward amendment. Staff is proposing to increase fund balance by $9,628,204.
•Staff is proposing to increase expenses for prior year P.O.s by $11,954,021.
•Staff is proposing to increase the Impact Fee revenue by $11.8 million. Over the past several years, impact fee revenue has exceeded budget due to new development. The new budgeted figure aligns with year-end projections.
Page 96 of 108
FY2020 Annual Budget
660 –Water
•Staff is also proposing to reduce bond proceeds by $9.3
million. There is a corresponding decrease in CIP
expense for projects deferred due to uncertainty in the
debt market.
•Staff is proposing changes related to the Parkside
Development agreement. The City is obligated to fund a
24” inch water transmission line, with a maximum
obligation of $3,500,000. The City will receive a
$500,000 payment annually for the next six years.
•Staff is proposing to reduce expenses for legislative
services by $34,733 and increase the transfer out by
the same amount to consolidate the contract in the
General Fund. Page 97 of 108
FY2020 Annual Budget
660 -Water
•Staff is proposing to increase water resource contracts by $1.48 million
•Municipal pumping related expenses increase by $1.42 million.
•Staff is also proposing to transfer the costs of a Records Specialist from Electric to Water for $63K
•As well as add a Locator position and vehicle as part of the mid year amendment for $65K.
•Staff is proposing to increase expenses related to a development agreement payment for WilCo MUD #2 for $310K.
•Lastly, staff is proposing increase the budget for sludge disposal for $130K.
Page 98 of 108
FY2020 Annual Budget
Summary and Next Steps
•This amendment includes 20 funds and totals $18.2M
•Staff will continue to monitor major revenue streams like sales tax and utility fees
•Staff will continue to work the savings plan shared with Council in previous workshops to combat the effects of COVID 19
•First reading of the amendment on tonight’s agenda
•Second reading of the amendment on June 23
Page 99 of 108
FY2020 Annual Budget
Questions
Page 100 of 108
Exhibit A - FY2020 Mid-Year Amendment
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 100 - General
Beginning Fund Balance 11,490,900 2,772,850 14,263,750
Revenues
Current Revenues 75,483,881 75,483,881
TIA Reimbursement (Revenue)125,000 125,000
City Lobbying Line Item - Transfer In 69,466 69,466
Planning Fees 500,000 500,000
Total Revenues 75,483,881 694,466 76,178,347
Expenses
Current Expenses 75,373,906 75,373,906
TIA Reimbursement (Expense)125,000 125,000
City Lobbying Line Item 69,466 69,466
100 - Workday - Prior Year P.O.964,302 964,302
General Fund - Utility Increase 569,100 569,100
Mobility Bond Expenses 70,000 70,000
Medical Director Pay Increase 35,700 35,700
Total Expenses 75,373,906 1,833,568 77,207,474
Ending Fund Balance 11,600,875 1,633,748 13,234,623
Economic Reserve - 1,759,446 1,759,446
Benefit Payout 340,000 - 340,000
Contingency Reserve 11,200,000 - 11,200,000
Available Fund Balance 60,875 (125,698) (64,823)
The FY2020 Beginning Balance was projected at
$11,490,900. After the close of the fiscal year, the fund had
$13,299,448. Staff is proposing to recognize the additional
funds of $1,808,546. Staff is also proposing to reserve
$1,759,446 in the Economic Stability Reserve. Staff is also
proposing to increase the beginning balance by $964,302
for prior year purchase orders (P.O.s) and appropriate the
same amount in FY2020. There are several other proposed
amendments in the General Fund. First, staff is
recommending increasing revenues and expenses by
$125,000 for TIA Reimbursements. Next, staff is proposing
to transfer funds from Water and Electric for lobbying
services into the General Fund. A new state law requires
the budget to have a specific line item for lobbying and
staff are proposing to consolidate the cost of the legislative
advocacy contract in one fund for transparency.
Additionally, staff is proposing to increase expenses by
$70,000 for the Mobility Bond planned in FY2021. The
expenses include $65,000 for an engineering contract and
$5,000 for public engagement and committee support. Staff
is also proposing to increase utility expenses to account for
increased rates and mis-billed meters in the amount of
$569,100. Staff is proposing to increase expenses for the
Medical Director contract recently approved by Council.
Lastly, staff is proposing to increase Planning Fee Revenue
as the City is still seeing strong growth in this segment. We
continue to monitor changes in revenues and expenses
related to COVID-19. While this amendment does not
reflect those changes, we are tracking them in projections.
We will continue to update projections so that the General
Fund ends 2020 within fiscal policy bounds, and we have
the ability through our financial system to hold
departments accountable to those projections.
Page 101 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 120 - General Capital Projects
Beginning Fund Balance 32,497,076 10,701,307 43,198,383
Revenues
Current Revenues 20,575,200 - 20,575,200
Reduce Bond Proceeds (3,809,200) (3,809,200)
Fleet Fund Transfer for Study 12,000 12,000
Total Revenues 20,575,200 (3,797,200) 16,778,000
Expenses
Current Expenses 50,197,694 - 50,197,694
Workday Prior Year PO 10,484,697 10,484,697
Reduce CIP (3,809,200) (3,809,200)
HVAC Replacement 800,000 800,000
Workday Project - HR Recruiting Expense (18,346) (18,346)
Workday Project - Transfer Out 18,346 18,346
Fire Station 7 Warning Siren 8,894 8,894
Total Expenses 50,197,694 7,484,391 57,682,085
Ending Fund Balance 2,874,582 (580,284) 2,294,298
Reserve for TIA 2,100,000 - 2,100,000
Available Fund Balance 774,582 (580,284) 194,298
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 201 - Tourism
Beginning Fund Balance 1,437,144 114,745 1,551,889
Revenues
Current Revenues 1,480,783 1,480,783
Total Revenues 1,480,783 - 1,480,783
Expenses
Current Expenses 1,440,916 1,440,916
Workday Prior Year PO 11,738 11,738
Total Expenses 1,440,916 11,738 1,452,654
Ending Fund Balance 1,477,011 103,007 1,580,018
Contingency Reserve 273,376 - 273,376
Reserve for Capital 1,203,635 - 1,203,635
Available Fund Balance - 103,007 103,007
The FY2020 Beginning Balance was projected at
$32,497,076. After the close of the fiscal year, the fund had
$32,713,687. Staff is proposing to recognize the additional
funds of $216,610. Staff is also proposing to increase the
beginning balance by $10,484,697 for prior year P.O.s and
appropriate the same amount in FY2020. Staff is proposing
to reduce the amount of bond proceeds in the fund by $3.8
million. A corresponding offset in CIP expenses is also
proposed. Staff is proposing the replacement of the
Natatorium HVAC at the rec. center. Staff is proposing to
recognize $12,000 from the Fleet Fund for its portion of a
facilities study paid out of the GCP fund. Staff is proposing
to reduce the ERP Workday budget by $18,346 and increase
the transfer out by $18,346 to the Human Resources
Department in the Joint Service fund for the recruitment of
the City’s ERP Administrator. Lastly, staff is proposing to
increase expense by $8,894 to close out the Fire station 7
Warning Siren project.
The FY2020 Beginning Balance was projected at $1,437,144.
After the close of the fiscal year, the fund had $1,551,889.
Staff is proposing to recognize the additional funds of
$114,745. Staff is also proposing to increase expenses
$11,738 for prior year P.O.s and appropriate the same
amount in FY2020.
Page 102 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 203 - Streets
Beginning Fund Balance 1,370,558 1,696,587 3,067,145
Revenues
Current Revenues 4,018,750 4,018,750
Total Revenues 4,018,750 - 4,018,750
Expenses
Current Expenses 4,639,308 4,639,308
Workday Prior Year PO 1,508,271 1,508,271
Total Expenses 4,639,308 1,508,271 6,147,579
Ending Fund Balance 750,000 188,316 938,316
Arterial Reserve 750,000 - 750,000
Available Fund Balance - 188,316 188,316
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 237 - Cemetery
Beginning Fund Balance 448,903 27,404 476,307
Revenues
Current Revenues 191,000 191,000
Total Revenues 191,000 - 191,000
Expenses
Current Expenses 103,500 103,500
Workday Prior Year PO 6,586 6,586
Total Expenses 103,500 6,586 110,086
Ending Fund Balance 536,403 20,818 557,221
Perpetual Reserve 536,403 536,403
Available Fund Balance - 20,818 20,818
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 350 - Village PID
Beginning Fund Balance 919,178 40,876 960,054
Revenues
Current Revenues 457,310 457,310
Total Revenues 457,310 - 457,310
Expenses
Current Expenses 975,740 975,740
Workday Prior Year PO 57,699 57,699
Total Expenses 975,740 57,699 1,033,439
Ending Fund Balance 400,748 (16,823) 383,925
Reserve 113,053 113,053
Available Fund Balance 287,695 (16,823) 270,872
The FY2020 Beginning Balance was projected at $448,903.
After the close of the fiscal year, the fund had $476,307.
Staff is proposing to recognize the additional funds of
$27,404. Staff is also proposing to increase expenses by
$6,586 for prior year P.O.s.
The FY2020 Beginning Balance was projected at $919,178.
After the close of the fiscal year, the fund had $960,053.
Staff is proposing to recognize the increase of $40,876.
Staff is proposing to increase expenses by $57,699 for prior
year P.O.s.
The FY2020 Beginning Balance was projected at $1,370,558.
After the close of the fiscal year, the fund had $1,558,874.
Staff is proposing to recognize the additional funds of
$188,316. Staff is also proposing to increase the beginning
balance by $1,508,271 for prior year P.O.s and appropriate
the same amount in FY2020.
Page 103 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 268 - Police Seizures
Beginning Fund Balance 115,846 23,791 139,637
Revenues
Current Revenues - -
Total Revenues - - -
Expenses
Current Expenses 115,846 115,846
Workday Prior Year PO 4,752 4,752
Total Expenses 115,846 4,752 120,598
Ending Fund Balance - 19,039 19,039
Available Fund Balance - 19,039 19,039
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 273 - Abandon Vehicles
Beginning Fund Balance 11,752 53,457 65,209
Revenues
Current Revenues - -
Total Revenues - - -
Expenses
Current Expenses 5,000 5,000
Police Equipment 41,354 41,354
Workday Prior Year PO 17,855 17,855
Total Expenses 5,000 59,209 64,209
Ending Fund Balance 6,752 (5,752) 1,000
Available Fund Balance 6,752 (5,752) 1,000
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 274 - Animal SRF
Beginning Fund Balance 240,755 22,385 263,140
Revenues
Current Revenues 43,500 43,500
Total Revenues 43,500 - 43,500
Expenses
Current Expenses 25,000 25,000
Reflooring the Kennels 50,000 10,000 60,000
Total Expenses 75,000 10,000 85,000
Ending Fund Balance 209,255 12,385 221,640
Available Fund Balance 209,255 12,385 221,640
The FY2020 Beginning Balance was projected at $115,846.
After the close of the fiscal year, the fund had $134,885.
Staff is proposing to recognize the additional funds of
$19,039. Staff is also proposing to increase the beginning
balance by $4,752 for prior year P.O.s and appropriate the
same amount in FY2020.
The FY2020 Beginning Balance was projected at $11,752.
After the close of the fiscal year, the fund had $47,354.
Staff is proposing to recognize the additional funds of
$35,602. Staff is also proposing to increase the beginning
balance by $17,855 for prior year P.O.s and appropriate the
same amount in FY2020. The Police Department proposes
to spend additional dollars in 2020 on the drone program
and firearms optics equipment.
The FY2020 Beginning Balance was projected at $240,755.
After the close of the fiscal year, the fund had $263,140.
Staff is proposing to recognize the additional funds of
$22,385. Staff is also proposing to increase appropriation
by $10,000 to cover the additional costs of reflooring the
kennels.
Page 104 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 362 - Downtown TIRZ
Beginning Fund Balance 450,539$ 58,602$ 509,141$
Revenues
Current Revenues 304,906$ 304,906$
Total Revenues 304,906$ -$ 304,906$
Expenses
Current Expenses 688,600$ 688,600$
Workday Prior Year PO 11,795 11,795$
Total Expenses 688,600$ 11,795$ 700,395$
Ending Fund Balance 66,845$ 46,807$ 113,652$
Debt Service Reserve 66,845$ -$ 66,845$
Available Fund Balance -$ 46,807$ 46,807$
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 400 - GTEC
Beginning Fund Balance 20,686,127$ 963,541$ 21,649,668$
Revenues
Current Revenues 12,867,500$ 12,867,500$
Total Revenues 12,867,500$ -$ 12,867,500$
Expenses
Current Expenses 22,160,360$ 22,160,360$
Workday Prior Year PO 828,014$ 828,014$
Total Expenses 22,160,360$ 828,014$ 22,988,374$
Ending Fund Balance 11,393,267$ 135,527$ 11,528,794$
Contingency 1,984,375$ 1,984,375$
Debt Service Reserve 3,225,642$ -$ 3,225,642$
Available Fund Balance 6,183,250$ 135,527$ 6,318,777$
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 420 - GEDCO
Beginning Fund Balance 8,305,736$ (166,955)$ 8,138,781$
Revenues
Current Revenues 2,060,375$ 2,060,375$
Total Revenues 2,060,375$ -$ 2,060,375$
Expenses
Current Expenses 9,554,305$ 9,554,305$
Reduce New Project Availability (63,249) (63,249)$
Workday Prior Year PO 8,484$ 8,484$
Total Expenses 9,554,305$ (54,765)$ 9,499,540$
Ending Fund Balance 811,806$ (112,190)$ 699,616$
Contingency 489,298$ 489,298$
Debt Service Reserve 210,318$ -$ 210,318$
Available Fund Balance 112,190$ (112,190)$ (0)$
The FY2020 Beginning Balance was projected at $450,539.
After the close of the fiscal year, the fund had $497,346.
Staff is proposing to recognize the additional funds of
$46,807. Staff is also proposing to increase the beginning
balance by $11,795 for prior year P.O.s and appropriate the
same amount in FY2020.
The FY2020 Beginning Balance was projected at
$20,686,127 after the CIP Rollforward. After the close of
the fiscal year, the fund had $20,821,654. Staff is proposing
to recognize the additional funds of $135,527. Staff is also
proposing to increase the beginning balance by $828,014
for prior year P.O.s and appropriate the same amount in
FY2020.
The FY2020 Beginning Balance was projected at $8,305,736
after CIP Rollforward. After the close of the fiscal year, the
fund had $8,138,296. Staff is proposing to recognize the
decrease in funds of $175,439. Staff is also proposing to
increase the beginning balance by $8,484 for prior year
P.O.s and appropriate the same amount in FY2020. Lastly,
staff is proposing to reduce the amount for new projects by
$63,249 to balance the fund.
Page 105 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 500 - Facilities
Beginning Fund Balance 1,728,788 468,316 2,197,104
Revenues
Current Revenues 8,475,710 8,475,710
Reduce Transfer In (4,994,934) (4,994,934)
Total Revenues 8,475,710 (4,994,934) 3,480,776
Expenses
Current Expenses 8,555,129 8,555,129
Workday Prior Year PO 205,657 205,657
Reduce Utility Expenses (4,994,934) (4,994,934)
Total Expenses 8,555,129 (4,789,277) 3,765,852
Ending Fund Balance 1,649,369 262,659 1,912,028
Contingency 184,934 184,934
Capital Reserve 1,464,435 - 1,464,435
Available Fund Balance - 262,659 262,659
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 520 - Fleet
Beginning Fund Balance 4,395,634$ 1,200,124$ 5,595,758$
Revenues
Current Revenues 7,062,920$ 7,062,920$
Water Fund - Transfer In 33,500 33,500$
Total Revenues 7,062,920$ 33,500$ 7,096,420$
Expenses
Current Expenses 7,038,513$ 7,038,513$
Workday Prior Year PO 1,309,689 1,309,689$
Transfer out - GCP 12,000 12,000$
Line Locator Position with Vehicle 33,500 33,500$
Total Expenses 7,038,513$ 1,355,189$ 8,393,702$
Ending Fund Balance 4,420,041$ (121,565)$ 4,298,476$
Contingency 491,595$ 491,595$
Equipment Reserve 1,197,760$ -$ 1,197,760$
Available Fund Balance 2,730,686$ (121,565)$ 2,609,121$
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 540 - Joint Services
Beginning Fund Balance 1,394,842$ 20,364$ 1,415,206$
Revenues
Current Revenues 18,114,204$ 18,114,204$
Transfer In - GCP - Workday Recruiting 18,346 18,346$
Total Revenues 18,114,204$ 18,346$ 18,132,550$
Expenses
Current Expenses 18,397,156$ 18,397,156$
Workday Prior Year PO 159,646 159,646$
Move Analyst Position to Electric Fund (117,607) (117,607)$
Joint Service Fund - Utility Increase 20,000 20,000$
Workday Recruiting Expense 18,346 18,346$
Total Expenses 18,397,156$ 80,385$ 18,477,541$
Ending Fund Balance 1,111,890$ (41,675)$ 1,070,215$
Contingency 1,111,890$ (41,675)$ 1,070,215$
Available Fund Balance -$ 0$ 0$
The FY2020 Beginning Balance was projected at
$4,395,634. After the close of the fiscal year, the fund had
$4,286,069. Staff is proposing to recognize the decrease in
funds of $109,565. Staff is also proposing to increase the
beginning balance by $1,309,689 for prior year P.O.s and
appropriate the same amount in FY2020. Staff is proposing
to transfer $12,000 from the Fleet Fund for its portion of a
facilities study paid out of the GCP fund. Lastly, staff is
proposing to transfer in $33,500 for the purchase of a
vehicle for the Locator position in Water.
The FY2020 Beginning Balance was projected at $1,394,842.
After the close of the fiscal year, the fund had $1,255,560.
Staff is proposing to recognize the decrease in funds of
$139,282. Staff is also proposing to increase the beginning
balance by $159,646 for prior year P.O.s and appropriate
the same amount in FY2020. Staff is proposing to reduce
the budget in Finance Administration for an analyst position
and move that position to the Electric Fund. Staff is
proposing to increase utility related expenses by $20,000.
Staff is proposing to transfer $18,346 from the General
Capital Projects Fund to Joint Service – Human Resources
for recruiting expenses incurred by the department. The
overall effect of this amendment decreases the amount of
fund balance available to meet contingency reserve
requirements. We will continue monitoring revenue and
expense projections to move this fund in a positive
direction to end the fiscal year.
The FY2020 Beginning Balance was projected at $1,728,788.
After the close of the fiscal year, the fund had $1,991,448.
Staff is proposing to recognize the additional funds of
$262,660. Also, staff is proposing to increase fund balance
by $205,657 for prior year P.O.s and appropriate the same
amount in FY2020. Lastly, staff is proposing to reduce the
transfer in of $4,994,934 for utility expenses and reduce the
appropriation by the same amount. As part of the FY2020
Budget development, the utility charges were budgeted in
the operating departments and were planned to be
transferred out and paid in the facilities fund. Due to other
priorities that came up during this year, staff is deferring
this change to a future year.
Page 106 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 570 - IT
Beginning Fund Balance 2,114,591$ 337,412$ 2,452,003$
Revenues
Current Revenues 7,727,733$ 7,727,733$
Total Revenues 7,727,733$ -$ 7,727,733$
Expenses
Current Expenses 7,979,204$ 7,979,204$
Information Technology Fund - Utility Increase 33,000 33,000$
Total Expenses 7,979,204$ 33,000$ 8,012,204$
Ending Fund Balance 1,863,120$ 304,412$ 2,167,532$
Contingency 651,790$ 651,790$
Equipment Reserve 1,031,764$ -$ 1,031,764$
Available Fund Balance 179,566$ 304,412$ 483,978$
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 600 - Airport
Beginning Fund Balance 1,451,988 (192,952) 1,259,036
Revenues
Current Revenues 4,631,000 4,631,000
Bond Proceeds (750,000) (750,000)
Total Revenues 4,631,000 (750,000) 3,881,000
Expenses
Current Expenses 4,884,411 4,884,411
CIP Reduction (750,000) (750,000)
Total Expenses 4,884,411 (750,000) 4,134,411
Ending Fund Balance 1,198,577 (192,952) 1,005,625
Contingency 256,021 256,021
Debt Service Reserve 143,431 - 143,431
Available Fund Balance 799,125 (192,952) 606,173
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 610 - Electric
Beginning Fund Balance 5,892,640 722,102 6,614,742
Revenues
Current Revenues 95,418,419 95,418,419
Bond Proceeds 1,000,000 1,000,000
Bloomberg Grant Revenue (250,000) (250,000)
Total Revenues 95,418,419 750,000 96,168,419
Expenses
Current Expenses 92,565,824 92,565,824
City Lobbying - Reduce Expense (34,733) (34,733)
City Lobbying - Increase Transfer Out 34,733 34,733
Prior Year P.O.s 113,177 113,177
CIP Increase 1,000,000 1,000,000
Bloomberg Grant Expense (250,000) (250,000)
Move Analyst Position to Electric Fund 117,607 117,607
Move Record Specialist to Water Fund (62,580) (62,580)
Total Expenses 92,565,824 918,204 93,484,028
Ending Fund Balance 8,745,235 553,898 9,299,133
90 Day Contingency 4,190,234 4,190,234
Rate Stabilization 4,555,000 - 4,555,000
Available Fund Balance - 553,898 553,899
The FY2020 Beginning Balance was projected at $2,114,591.
After the close of the fiscal year, the fund had $2,452,003.
Staff is proposing to recognize the additional funds of
$337,412. Staff is proposing to increase the utility expense
by $33,000.
The FY2020 Beginning Balance was projected at $1,451,988.
After the close of the fiscal year, the fund had $1,259,036.
Staff is proposing to recognize the decrease of $192,952.
Staff is proposing to reduce bond proceeds and CIP expense
by $750,000. The maintenance facility project was deferred
to FY2021.
The FY2020 Beginning Balance was projected as $5,892,640.
After the close of the fiscal year, the fund had $6,501,565.
Staff is proposing to recognize the increase in funds of
$608,925. Staff is also proposing to increase the beginning
balance by $113,177 for prior year P.O.s and appropriate
the same amount in FY2020. Staff is proposing to increase
bond proceeds by $1 million as well as CIP expense by the
same amount for transformers added to the annual debt
sale. Staff is proposing to reduce expenses for lobby
services by $34,733 and increasing the transfer out by the
state amount. This proposed amendment is to comply with
a new state law and the total legislative advocacy contract
will be budgeted in one place in the general fund. Staff is
proposing to reduce the budget in Finance Administration
for an analyst position and move that position to the
Electric Fund. Staff is proposing to reduce the revenue and
expense from the Bloomberg Grant Program. Lastly, staff is
proposing to transfer a Records Specialist to the Water
Fund.
Page 107 of 108
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 640 - Stormwater
Beginning Fund Balance 2,954,861$ (282,130)$ 2,672,731$
Revenues
Current Revenues 4,391,000$ 4,391,000$
Total Revenues 4,391,000$ -$ 4,391,000$
Expenses
Current Expenses 5,708,073$ 5,708,073$
Workday Prior Year PO 12,355 12,355$
Total Expenses 5,708,073$ 12,355$ 5,720,428$
Ending Fund Balance 1,637,788$ (294,485)$ 1,343,303$
Contingency 545,203$ 545,203$
Equipment Reserve 436,765$ -$ 436,765$
Available Fund Balance 655,820$ (294,485)$ 361,335$
2020 Approved
Budget
Impact of This
Action/CAFR
Adjustment
2020 Amended
Budget 660 - Water
Beginning Fund Balance 82,511,169$ 9,628,204$ 92,139,373$
Revenues
Current Revenues 81,834,114$ 81,834,114$
Impact Fees 11,800,000$ 11,800,000$
Reduce Bond Proceeds (9,300,000)$ (9,300,000)$
Parkside Development - Revenue 500,000$ 500,000$
Total Revenues 81,834,114 3,000,000 84,834,114
Expenses
Current Expenses 139,654,887 139,654,887
Workday Prior Year PO 11,954,021 11,954,021
City Lobbying - Reduce Expense (34,733) (34,733)
City Lobbying - Increase Transfer Out 34,733 34,733
Parkside Development - Expense 3,500,000 3,500,000
Water Resource Contracts 1,485,458 1,485,458
Water Fund - Utility Increase 1,420,000 1,420,000
Records Specialist 62,580 62,580
Line Locator Position - Salary and ISF Charges 32,309 32,309
Line Locator Position - Truck - Transfer Out 33,500 33,500
Sludge Disposal 130,000 130,000
Reduction in CIP Expenses (9,300,000) (9,300,000)
Developer Agreement 309,944 309,944
Total Expenses 139,654,887 9,627,812 149,282,699
Ending Fund Balance 24,690,396 3,000,392 27,690,788
90 Operating Contingency 8,236,379 8,236,379
Non Operating Contingency 10,000,000 - 10,000,000
Available Fund Balance 6,454,017 3,000,392 9,454,409
Total Change in Appropriation for this Amendment 18,248,926
The FY2020 Beginning Balance was projected at
$82,511,169 following the CIP Rollforward amendment.
Staff is proposing to increase fund balance by $9,628,204.
Staff is proposing to increase expenses for prior year P.O.s
by $11,954,021. Staff is proposing to increase the Impact
Fee revenue by $11.8 million. Over the past several years,
impact fee revenue has exceeded budget due to new
development. The new budgeted figure aligns with year-
end projections. Staff is also proposing to reduce bond
proceeds by $9.3 million. There is a corresponding decrease
in CIP expense for capital projects deferred to FY2021. Staff
is proposing changes related to the Parkside Development
agreement. The City is obligated to fund a 24” inch water
transmission line, with a maximum obligation of
$3,500,000. The City will receive a $500,000 payment
annually for the next six years. Staff is proposing to reduce
expenses for lobby services by $34,733 and increase the
transfer out by the same amount and the legislative
advocacy contract will be budgeted in the General Fund.
This proposed amendment is to comply with a new state
law. Staff is proposing to increase water resource contracts
by $1.48 million and pumping related expenses by $1.42
million. Staff is also proposing to transfer the costs of a
Records Specialist from Electric to Water, as well as add a
Locator position and vehicle as part of the mid year
amendment. Staff is proposing to increase an expense
related to a development agreement with Williamson
County Municipal Utility District #2. Lastly, staff is
proposing increase the budget for sludge disposal.
The FY2020 Beginning Balance was projected as $2,954,861
after CIP Rollforward. After the close of the fiscal year, the
fund had $2,660,376. Staff is proposing to recognize the
decrease in funds of $294,485. Staff is also proposing to
increase the beginning balance by $12,355 for prior year
P.O.s and appropriate the same amount in FY2020.
Page 108 of 108