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Home My WebLink AboutAgenda CC 05.27.2014 WorkshopNotice of Meeting of the Governing Body of the City of Georgetown, Texas MAY 27, 2014 The Georgetown City Council will meet on MAY 27, 2014 at 2:00 P.M. at the Council Chambers, 101 E. 7th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Policy Development/Review Workshop - A Discussion and possible direction regarding the phasing and funding of the City Center facilities plan - - Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer and Paul Brandenburg, City Manager B Presentation, discussion and direction regarding a possible Residential Rental Registration Program -- Julie Dominguez, Chief Code Enforcement Officer, Dave Hall, Chief Building Official and Laurie Brewer, Assistant City Manager C Final Overview of the proposed South Georgetown Tax Increment Reinvestment Zone -- Micki Rundell, Chief Financial Officer, Mark Thomas, Economic Development Director and Paul Brandenburg, City Manager Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Eric Dunlap Claim - Wolf Ranch/Hillwood - CTSUD Section 551.072 – Deliberation Regarding Real Property - Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Deliberation on the acquisition of real property from Lee Logan Schneider and Carolyn Sue Schneider (Parcel 223 Parts 1 & 2) in connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator Sec. 551.074: Personnel Matters - City Manager Annual Performance Evaluation - Municipal Judge Annual Performance Evaluation Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas May 27, 2014 SUBJECT: Discussion and possible direction regarding the phasing and funding of the City Center facilities plan -- Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer and Paul Brandenburg, City Manager ITEM SUMMARY: A key step in implementing the Downtown Master Plan adopted by Council in 2014 will be to complete the general plans for the west side city center. This plan calls for a phased approach, with an emphasis on developing open space, with indoor and outdoor facilities available for public use. The first phase will work to reduce street closures downtown and consolidate and capitalize on existing city facilities. The second phase works towards developing an expanded city hall and public parking structure. The third phase will be continued development and investment west of downtown. FINANCIAL IMPACT: None at this time. SUBMITTED BY: LB/jd ATTACHMENTS: Proposed City Center Plan from Winter & Co. Appendix for Winter & Co. Plan City Center Aerial Cover Memo Item # A 1 Municipal Center Concepts GEORGETOWN CITY CENTER APRIL 28, 2014 A FEASIBILITY STUDY FOR CONSOLIDATED CITY SERVICES AND PUBLIC SPACE Attachment number 1 \nPage 1 of 32 Item # A 2 City of Georgetown, TX TABLE OF CONTENTS INTRODUCTION3 PROJECTNEEDSANDPROGRAMREQUIREMENTS 7 EXISTINGCITYASSETS9 EXISTINGSITECONDITIONS12 ALTERNATIVESCENARIOS&PHASING14 PROJECTCOSTS&FUNDING25 CONCLUSIONS30 APPENDIXA1 PROJECT CREDITS: Winter&Company Boulder,CO www.winterandcompany.net Attachment number 1 \nPage 2 of 32 Item # A 3 Municipal Center Concepts INTRODUCTION TheCityofGeorgetownseekstoprovideanenhanced“citycenter”forthecommunity withconsolidatedservicesinthedowntownwheremanycitygovernmentoperations canbeconductedandwherespecialeventsandtheenjoymentofpublicopenspace canoccur.Specificneedsforafuturecitycenterareidentifiedinthe2014Downtown Master Plan Update.Theyinclude: •Outdoorpublicspaceforcivicevents andgatherings •Indoorpublicspaceformeetingsand smallperformances •Anoutdooramphitheater •Publicparking •Consolidatedcityfacilities •Renewedinvestmentonthewestside ofdowntown Newopportunitieswithexistingcityas- setscouldhelpmeettheidentifiedneeds. Currentcity-ownedlandincombination withalreadyvacatedandsoon-to-be- vacated,city-ownedbuildings,formthe basisforthisfeasibilitystudy.Inaddi- tiontocity-ownedproperties,thetiming isrighttocoordinatesomeofthepublic improvementsthatareenvisionedwith existingfundingsources(CIPstreetscape workandParksbond.)Thisfeasibility studyseekstotestthepotentialforcom- biningtheidentifiedneedsintoacentral locationbyusingexistingcityassets,as wellaslookingatlong-termopportunities fortheentirestudyarea. Outdoor public space for civic events and gath- erings was a major need, as expressed in public workshops. Attachment number 1 \nPage 3 of 32 Item # A 4 City of Georgetown, TX STUDYAREA ThestudyareaforanewGeorgetownCity Centerisadjacenttoandsurroundingthe CentralLibraryat8thandRockStreets. Thestudyareaisboundedby7thStreet tothenorth,9thStreettothesouth,Rock StreettotheeastandMartinLutherKing Streettothewest.Italsoincludestwo city-ownedblockswestofMLKStreet between8thand10thStreets. Thisstudyfocusesoncity-ownedprop- erties,butalsoillustrateswaysinwhich theCountyandnearbyprivateproperty ownerscoulddeveloptheirproperties tostrengthenthebenefitsofanewcity center.Notethatthepossibledevelop- mentconceptsshownoncountyand privately-ownedlandaresimplyopportu- nities.Eachofthesealternativeswould, Figure 1 - Study Area Property Ownership County-owned Property City-owned Property City Center Study Area Central Library County Courthouse Au s t i n A v e . Ma i n S t . Ro c k S t . Fo r e s t S t . ML K S t . We s t S t . 8th St. 7th St. 9th St. 10th St. ofcourse,occuronlyiftheCountyand privateownersweretodeterminethat doingsowouldbetotheirbenefit. Fourpossiblealternativesarepresented, alongwiththeirprosandconsandfinan- cialanalyses.Preliminaryspaceneeds forcivicfacilitiesandopenspaceare providedalsoprovided.Theoverallintent istoillustrateoptions,andnotnecessar- ilycommittoonespecificplan.Ineach scenario,however,thefirstphaseofim- provementsisthesame,allowingasig- nificantamountofworktobeginassoon asfundingcouldbesecured. Notethatadvancedplanningstageswill needtooccurfollowingthisstudy,inor- dertoprovidemoredetaileddesignsand publicoutreach. Attachment number 1 \nPage 4 of 32 Item # A 5 Municipal Center Concepts PREVIOUSPLANS Initialideasforacitycenter,withconsolidatedcityofficesandpublicspace,came fromthe2003Downtown Master Plan.ThePlancalledforanewCentralLibraryalong 8thStreetbetweenRockandMLKStreets.EighthStreetwasenvisionedasa“festival street”thatcouldbetemporarilyclosedtoautomobilesforpurposessuchasfarmer’s marketsandotherspecialevents.Thelibraryisnowinplace,withenhancedsidewalk andstreetscapetreatments,andcouldbenefitfromthesynergyofothermunicipaluses. Central Library Public Parking Structure Retail Wrap Retail Wrap City Hall ParkPlaza Festival Street 2014 EXISTING CONDITIONS Central Library Plaza Plaza Streetscape Improvements 2003 MASTER PLAN CONCEPT Figure 2 - 2003 Master Plan versus Existing Conditions Attachment number 1 \nPage 5 of 32 Item # A 6 City of Georgetown, TX AspartoftheDowntown Master Plan Update(2013/14)process,newalterna- tiveconceptsforacentralCityCenter wereexplored.Verybroadconceptswere developedbycommunitymembersand designersinapublicworkshop.Specific needswereidentified,aslistedonpage 3,alongwiththepopularideaofutilizing theexistingcity-ownedproperties: •Theoldlibrary(presentlyvacant) •ThehistoricLight&WaterWorksbuild- ing,soontobevacated,asthepolice headquarterswillrelocateinlate2014, and •The1stflooroftheGCATbuilding, whichwillalsobevacatedaspolice dispatchserviceswillalsorelocatein late2014. FullDraftMasterPlanscenariosforacity center,asdevelopedbythecommunity, areincludedasanappendixtothisreport. Additionalplanningforthefeasibilityof aCityCenterwasexploredfollowingthe masterplanupdate.Interviewswithcity staffandstakeholderswereconductedin ordertounderstandfutureprogramming andspatialneeds.CityCenterconcepts wererefinedfromtheinitialdraftmaster planexercises,basedoninformation gatheredfromthisprocess.Thisreport summarizesthefindingsofthisadditional exercise. Concepts for a Municipal Center in different con- figurations were explored by community workshop participants. Attachment number 1 \nPage 6 of 32 Item # A 7 Municipal Center Concepts PROJECT NEEDS AND PROGRAM REQUIREMENTS Throughpublicforumsandmeetingswithstaffandstakeholders,thefollowingproject needsandprogramrequirementsweredeterminedfortheGeorgetownCityCenter: 1. OUTDOOR CIVIC SPACES Downtowncurrentlylackssufficientcivic spacesforthegeneralpublictoenjoy. TheTownSquareisagreatplacetohost civicevents,howeveritiscurrentlythe onlyplacetoholdeventsdowntown.Itis sometimesover-crowdedforevents,and itisnotamenableforstagingotheractivi- ties.Thereisaneedtoprovideadditional high-qualityspaceforeventstorelieve thepressureonthesquare.Analterna- tivelocationthatiseasiertoprogram anddoesnotdisrupttrafficisdesired.A keyconceptwhichwascarriedoverfrom theoriginalvisionandsupportedbythe community,istocreatea“festivalstreet”, whichcouldbeclosedtoautomobiles temporarilyforspecialeventssuchas farmer’smarkets.Asdowntownbecomes amoredesirableplacetolive,moresmall parksandplazaswillbeneeded.ACity Center,asenvisioned,couldbeaperfect locationtoprovidetheseoutdoorcivic spaces. 2. COMMUNITY MEETING SPACE Currently,thelibraryisoneoftheonly placesdowntownwithflexiblecom- munitymeetingspace.Theexisting meetingroomsinthelibraryareheavily programmed.Providingadditionalindoor meetingandeventspacewasidentifiedas amajorneedwithindowntown.Inaddition togroupmeetingspace,aflexiblespace thatcouldhostsmallperformancesforthe artsisalsodesired.Thisprogramrequire- mentwouldfitwellwithinacitycenter. A “festival street” could be closed to automobiles to hold special events such as farmer’s markets (web image - Franklin, TN). Additional indoor meeting and event space is needed downtown. Attachment number 1 \nPage 7 of 32 Item # A 8 City of Georgetown, TX 3. AMPHITHEATER Anamphitheaterhasbeendesiredfrom thecommunityforalongtime.Originally, anamphitheaterwasenvisionedalongthe river.However,communitymemberswere excitedaboutthepossibilityofincluding anamphitheaterintheCityCenter,asit wouldprovideaprominentlocationto hostspecialeventsandperformances thatismorewidelyaccessible. 4. PARKING Citizensparticipatinginplanningwork- shopsrepeatedlystatedthatconvenient andaccessiblepublicparkingwestofthe squareisneeded.Thelibrarycurrently demandsmoreparkingthanisprovided andtheoverflowlotacross8thStreetis oftenused,althoughtheconditionofthe lotcouldbeimproved.Somedowntown advocateshaveenvisionedanewparking structurewithinthearea.Acitycenter couldbeaperfectlocationtoprovidethis service,asitcouldservecityfunctionsas wellasdowntownbusinesses. 5. CONSOLIDATED CITY FACILITIES Amorecentralizedlocationformanycity officesisdesiredinordertobetterserve customers,aswellastoimproveoverall efficiencyofoperationamongcityde- partments.Althoughitisdifficulttopre- dictfuturegrowthofgovernment,what isknownisthatthecityisexperiencing significantpopulationgrowth.George- townisbecomingadesirableplacetolive andappealstoawidevarietyofpeople: seniors,families,andyoungprofession- als.Aspopulationisexpectedtonearly doubleby2030(from52,700to101,700), itcanbeassumedthat,evenwhenoperat- ingtohighlevelsofefficiency,citystaff andserviceswillalsogrow.Twogrowth A parking structure could be beneficial to the down- town and could serve multiple users and functions. An amphitheater could help activate downtown and provide an alternative location for events and performances (web image - Independence, OR). scenarioswereusedasastartingpoint fordeterminingspaceandprogramneeds forthefuturecitycenteroffices.Afull descriptionofstaffgroupings,including adjacencyneedsandfuturesquarefoot- agepredictionsisprovidedasanappen- dixtothisreport. 6. RENEWED INVESTMENT WEST OF DOWNTOWN Inadditiontopublicspaceandservices, theareasurroundingtheCentralLibrary couldbenefitfromrenewedprivatein- vestment.Oftentimes,privatedollars followpublicimprovements.IftheCity Centermovesforward,itcouldcreatea marketforotherprivateimprovements throughoutdowntown. Attachment number 1 \nPage 8 of 32 Item # A 9 Municipal Center Concepts EXISTING CITY ASSETS CITY-OWNEDPROPERTY PROPERTIES TO BE KEPT AND REUSED Apopularideaamongstcommunitymembersandcitystaffwastoreuseexistingcity- ownedpropertiesaspartofthenewGeorgetownCityCenter,atleastuntilsignificant growthoccurredandtheneedforanewCityHallisrequired.Eachoftheseexisting buildingsaregenerallyingoodcondition,howeversomerepairandrenovationswould needtooccurtoaccommodatemodernuses.Theyare: 1. HISTORIC LIGHT AND WATER WORKS BUILDING TheGeorgetownPoliceiscurrentlyhead- quarteredinthehistoricpowerplant.It includes11,000totalsquarefeetofspace withapproximately8,500squarefeeton thehistoricfirstfloorofthebuildingand 2,500squarefeetofspaceinthesecond flooraddition. Thepolicedepartmentisrelocatingto alargerfacilityoutsideofdowntownin late2014,leavingitavailableforanew cityuse.Itishighlydesiredtoreusethis buildingaspartoftheCityCenter,orfor anotherpublicfunction.Artspacesand galleries,andpublicmeetingroomand eventspacearepotentialusestocon- sider. 2. OLD LIBRARY Theoldlibrary,locatedat8thandMLK Streets,wasbuiltin1987andwasvacated whenthenewCentralLibrarywasbuilt.It includes17,000squarefeetofspaceon asinglefloorwithauniquecentralspace thathas“zig-zag”rowofwindowsover- lookingacourtyard.Ithasbeenutilized forstorageinrecentyearsandthepark- inglotisusedforoverflowpoliceopera- tions.Withtherelocationofthepolice headquarters,theparkingwillnolonger The Historic Light and Water Works building should be reused as part of the City Center or other func- tion for public benefit. The old library could be reused as part of the City Center or other public use. Attachment number 1 \nPage 9 of 32 Item # A 10 City of Georgetown, TX beusedandstoragecouldberelocated. Indiscussionswithstaffandthepublic, somefeltstronglyaboutreusingtheold library,eitheraspartoftheCityCenter orforotherpublicfunctions,suchasper- formingarts,artgalleryspaceorpublic meetingrooms.Growthscenarioscould includeaddingontothisbuilding,orde- molishingitandreplacingitwithanew building. 3. GEORGETOWN COMMUNICATIONS AND TRAINING BUILDING TheGeorgetownCommunicationsand Training(GCAT)Building,locatedat9th andMLKStreets,waspurchasedand renovatedin2007bythecity.Itcurrently housesInformationTechnologyandLegal ServicesonthesecondfloorandPublic SafetyDispatchandAncillaryPoliceuses onthefirstfloor.Atrainingroomalso servesasthecurrentEmergencyOpera- tionsCenteronthefirstfloor. ThefirstflooroftheGCATbuildingisan ideallocationforthefutureMunicipal CourtandCourtAdministrationoffices, oncethepolice-relatedusesrelocate.The trainingroomcouldbeconvertedintothe courtroomsinceithasaseparatepublic accessandisdirectlyadjacenttoasur- faceparkinglot.Thefronthalfofthefirst floorcouldthenbededicatedtocourt administrationoffices. EachMunicipalCenterdevelopmentsce- narioassumesthattheMunicipalCourt willrelocatetotheGCATfirstfloorinlate 2014orearly2015. The first floor of the GCAT building could become the City’s new Court Administration offices and Courtroom. It would benefit from exterior facade improvements, such as a new entry, to highlight the building as part of the City Center. RENOVATIONS REQUIRED Renovations that would be required to reuse existing buildings include: • Historic Light and Water Works building - minor interior renova- tions to accommodate modern uses. • Old Library - exterior and interior renovations, as well as the poten- tial to construct a 2nd floor for additional space (constructing a 2nd floor would require structural improvements - see Scenario C.) • GCAT building - exterior facade improvements and interior renova- tions to accommodate new uses. Attachment number 1 \nPage 10 of 32 Item # A 11 Municipal Center Concepts PROPERTIES TO BE VACATED AND SOLD Currently,citydepartmentsarescatteredthroughoutdowntowninvariouscity-owned buildings.WhentheconsolidationtoaCityCenteroccurs,itwillleaveafewcity-owned buildingsavailableforotheruses.Thecityshouldconsidersomeoftheseproper- tiesasassetsthatcouldbesoldtohelpfundthefutureCityCenter.Thisadditional revenuecouldhelpreducetheamountthatmaybefundedbyabondissueorother means.Theyare: 1. HISTORIC POST OFFICE (CITY HALL) ThecurrentCityHallislocatedat113E. 8thStreetinthehistoricU.S.PostOffice. Thebuildingwasconstructedin1931and renovatedin1991-92andhasservedas CityHallsincethen.Asthedepartments withinCityHallarerelocatedtoanewCity Center,thisbuildingcouldbesoldtohelp payforit.Thecurrentvalueisestimated tobe$1.048Million(source:Williamson CentralAppraisalDistrict.) 2. VISITOR’S CENTER TheexistingVisitor’sCenter,whichalso housesofficesfortheConventionand Visitor’sBureau(CVB)andtheDown- townGeorgetownAssociation(DGA),is locatedat103W.7thStreet.Whilethe CVBandVisitor’sCentershouldstaynear thecourthousesquareinordertoremain highlyvisible,thisbuildingisprimereal estate,andcouldbesold. ThecurrentplanisfortheCVBandthe Visitor’sCentertomoveto101E.7th Street-directlyacrossMainStreetfrom thisbuilding-whenMunicipalCourtand CouncilChambersrelocateintotheGCAT building.Thiswouldallowthecurrent buildingtobesoldwhileallowingCVBand theVisitor’sCentertohaveacontinuing presenceonthesquare.Theestimated valueoftheVisitor’sCenterbuildingis $380,200(source:WilliamsonCentralAp- praisalDistrict.) The Historic Post Office (current City Hall) could eventually be sold to help pay for the City Center. The Visitor’s Center on the square is a real estate asset for the City. 3. ALBERTSON’S BUILDING TheoldAlbertson’sbuilding,whichislo- catedjustnorthofthedowntownbetween I-35andAustinAvenuewasownedbythe cityandrecentlysoldtoaprivatedevel- oper.Whilenotinthedistrict,thiscity assetcouldstillbeusedtohelpfundthe futureCityCenter.Itsoldfor$3.5Million. Attachment number 1 \nPage 11 of 32 Item # A 12 City of Georgetown, TX EXISTING SITE CONDITIONS TheCityCenterstudyareaislocatedoneblockwestofthecourthousesquarealong 8thStreet.Itconsistsoffourcityblocks:tworegularblocksandtwoexpandedcity blocks.RefertoFigure3belowforanaerialphotographwithnotes.Blockdescriptions areprovidedonthefollowingpage. 1 23 4 Williamson County Courthouse GCAT building Flower shop Old library Historic Light and Water Works building Central Library Private buildings Library parking Temporary County buildings Overflow library parking Private professional offices Figure 3 - Existing Conditions Ro c k S t . Au s t i n A v e . Fo r e s t S t . ML K S t . We s t S t . Ma i n S t . 8th St. 9th St. 7th St. 10th St. Attachment number 1 \nPage 12 of 32 Item # A 13 Municipal Center Concepts BLOCK ONE Blockoneincludesamixtureofcounty andprivateproperty.Theexistingcounty buildingsaretemporarymetalstructures andcurrentlyhouseofficesandrelated functions.TheCityandCountyhavean agreementtodeconstructthebuildings andusethisareaasatemporarysurface parkinglot. TheexistingprivatebuildingsalongRock Streetincludeprofessionaloffices. Block one consists of temporary metal buildings that house offices and other related functions for the County. BLOCK TWO BlocktwoincludestheCentralLibraryand PoliceHeadquartersinthehistoricLight andWaterWorksbuilding,aswellasafew privatelyownedbuildings.TheCentral Libraryisasignificantanchorofactivity forthecommunity,butoftenexperiences burdensfromover-programmedcommu- nitymeetingspacesandlimitedparking. Thecountypropertyonblockone,as mentionedabove,iscurrentlyusedfor overflowparkingforthelibrary.Thelibrary includesacentralatriumspaceandim- provedstreetscapingtreatmentalong8th Street,aswellasalocalcoffeeshopand courtyardwithcafeseatingandawater feature.Themainparkinglotisaccessed from9thStreetandthatentranceincludes asmallsculpturegardenandplaza. ThehistoricLightandWaterWorksbuild- inghousesthepolicedepartment,which willbevacatedinlate2014.Thisbuilding alsoservesasabeaconforthecommunity withit’siconicsmokestack.Atemporary buildingisusedforauxiliarypurposes. Thesmall,privately-ownedbuildingson blocktwoarelocatedalong8thStreet andincludecommercialretailspaceand asmallautomechanic. BLOCK THREE Blockthreeconsistsofthevacatedformer library,whichwasconstructedin1986.It iscurrentlyusedforstorageandthepo- licedepartmentusestheparkinglotfor theirautomobiles. Block three includes the old library and parking lot. The parking lot is currently used by the police department for extra storage of police vehicles. BLOCK FOUR BlockfourincludestheGeorgetownCom- municationsandTraining(GCAT)building whichhousescityandpolicedepartment services.Asmallflowershopisalsolo- catedonthisblock. Attachment number 1 \nPage 13 of 32 Item # A 14 City of Georgetown, TX ALTERNATIVE SCENARIOS & PHASING Fouralternativescenariosprovideoptionsfortheconfigurationandpricingofanew CityCenter.AphasedapproachallowstheCityCentertoevolveovertime.Eachsce- narioisdesignedtomaximizeuseofcity-ownedpropertyinPhase1,savingtheCity andtaxpayersmoney.Whenexpansionisnecessary,optionallocationsforafuture CityHallandpublicparkingstructureareshowninPhase2.Notethatsomeofthese optionswouldrequiretheCityacquiringland(eitherbypurchasingorswappingland) fromtheCountyorprivatelandownersinordertodoso.Inaddition,eachscenario showshowothernewdevelopmentbytheCountyandprivateownerscouldoccur aroundtheCityCenterinPhase3(orasthemarketdemands.)Thefirstphaseis generallythesameforeachscenario(seeexceptionsonpage15,)allowingimprove- mentstobeginimmediately.Phasestwoandthreeincludethephasinginofafuture CityHall,parkingstructureandnewsurroundingdevelopment.Figure4explainsthe phasingoptions: ALL SCENARIOS • Outdoor public- realm improve- ments • Surface public parking lot • Renovations of existing buildings SCENARIO A • City Hall North + public parking structure ALL SCENARIOS • New infill devel- opment on County and private land (as market demands) PHASE 1 PHASE 2 SCENARIO B • City Hall East + public parking structure SCENARIO C • City Hall West (addition) + public parking structure SCENARIO C2 • City Hall West (new) + public parking struc- ture Figure 4 - Alternative Phasing Scenarios PHASE 3 Attachment number 1 \nPage 14 of 32 Item # A 15 Municipal Center Concepts PHASE1 ALL SCENARIOS Phaseoneincludespublic-realmimprovementsandrenovationstoexistingbuildings. Allimprovementsoccuroncity-ownedproperty,orpropertythatisalreadyunder agreementfortemporaryuse(parkinglotoncountyland.)Relocatingexistingcityde- partmentsintotherenovatedbuildingsalsoprovidesanopportunitytosellcityassets tohelpfundtheseimprovementsintheshort-term.Itisdesignedinsuchawaythat thecitycouldmoveaheadwiththisstage,whilecontinuingtoevaluatethealternative laterstages.Phaseoneimprovementsinclude: Figure 5 - Phase One Improvements (Plan) 1 3 4 6 5 PHASE 1 EXCEPTIONS Depending on which scenario is chosen, the old library (#3) may or may not need to be reno- vated in phase 1. Scenario C suggests using the old library as the new City Hall by adding onto the existing building. This decision may need to be made up front so that construction can take place all at once. Scenario C2 does not require renovating the old library because it would be demolished in phase 2. 2 Ro c k S t . 9th St. 8th St. 7th St. Fo r e s t S t . ML K S t . We s t S t . Attachment number 1 \nPage 15 of 32 Item # A 16 City of Georgetown, TX Amphitheater Large plaza behind library Shade corridor Children’s play area Reading gardens Expanded sculpture garden Outdoor cafe seating 9th Str e e t Fore s t S t . MLK St . Festival Street 200-space surface parking lot Entry Plazas Pedestrian Corridor Shade corridor 8th Stree t For e s t S t r e e t MLK St. 5 Figure 6 - Phase One Improvements (3D Renderings) 1 2 1 2 3 4 6 Attachment number 1 \nPage 16 of 32 Item # A 17 Municipal Center Concepts 1. SURFACE PARKING LOT (200 SPAC- ES) Apublicparkinglotisdesignedtobecon- structedoncountylandonthecornerof MLKand8thStreets,aspreviouslyagreed uponbytheCityandCounty.Thisparking lotwouldservethelibraryandcitycenter, andotherdowntownservices,untilafu- tureparkingstructurecanbebuilt.Thislot shouldbedesignedmuchliketheoneon thecornerof9thandMain,withlandscap- inganddecorativesidewalks.Itshould alsobedesignedtobeflexibleinuse, perhapsaccommodatingspecialevents. Apedestriancorridorcouldbeprovided throughtheparkinglotthatconnectsinto the“shadecorridor”andamphitheater(as describedin#5.) 2. FESTIVAL STREET Duringweekends,8thStreet(between RockandMLK)andMLKStreet(between 8thand9th)couldtransformintoa“fes- tival”atmosphere.Thesestreetscould betemporarilyclosedtoautomobilesfor specialeventssuchasartfairs,concerts orfarmer’smarkets.Thestreetshouldbe designedtoappearasaspecialplace, perhapswithuniquepaving,andshould alsoincludepoweroutletstoaccommo- datethespecialevents.Sidewalksand streetscapingtreatmentsalongthese streetsshouldalsobedesignedwitha high-levelofdetail. The surface parking lot should be designed much like the existing surface lot at 9th and Main Streets, with improved streetscaping and signage. The “festival street” could host events such as farmer’s markets and art fairs and be designed with unique paving to make it appear special. The surface parking lot should be designed to accommodate special events and link into other amenities in the City Center area, such as the “shade corridor.” Attachment number 1 \nPage 17 of 32 Item # A 18 City of Georgetown, TX 3. OLD LIBRARY (17,000 SF) Theoldlibrarycouldberenovatedto serveasaninterimlocationforthefol- lowingservicesuntilanewcityhallis constructed: •CouncilChambers&offices(6,000SF) •CityManager’soffice(2,800SF) •CitySecretary’soffice(1,400SF) •HumanResources(1,750SF) NotethatforscenariosCandC2,the decisionaboutthefuturelocationofCity Hallmayneedtobemadeupfront.For scenarioC,itmaybemoreefficienttoalso constructtheadditionatthistime.Other- wise,thelistedcityservicesmayhaveto relocateonceagain,whentheadditionis constructed,orelselivethroughamajor constructionproject.AsforscenarioC2, theoldlibrarywouldnotneedrenovated, asitwouldbedemolishedinordertobuid anewCityHallonsite. 4. HISTORIC LIGHT AND WATER WORKS BUILDING (11,000 SF) ThehistoricLightandWaterWorks buildingcouldberenovatedafterpolice headquartersrelocate(late2014)toac- commodatethefollowingservices: •FinanceandAdministration(4,200SF) •PublicCommunications(700SF) •EconomicDevelopment(1,000SF) •DowntownCommunityServices (1,400SF) 5. GCAT BUILDING (6,500 SF) The1stflooroftheGCATbuildingwould berenovatedafterpoliceheadquarters relocate(late2014)toaccommodatethe followingcityservices: •MunicipalCourtroom(5,000SF) •Courtadministrativeoffices(2,100SF) PHASE 1 ESTIMATED LIFETIME Square footage assumptions are gen- erally estimated at 350 square feet per employee. The square footage (SF) listed adjacent to each depart- ment to the left is representative of existing space needs, not projected needs. It is estimated that the exist- ing building renovations would serve city services for the next 5 to 7 years before expansion is needed. Refer to Figure A1 in the Appendix for a full square footage analysis of existing versus future needs. OTHER PHASE 1 OPPORTUNITIES By temporarily moving city depart- ments into the existing city-owned buildings, it could allow the following to occur: • The Visitor’s Center, CVB and Downtown Georgetown offices could relocate into the building at 101 E. 7th Street when Municipal Court and Council Chambers re- locate. • The Visitor’s Center building could be sold (estimated value: $380,200) • The existing historic post office could be sold (estimated value: $1,048,000) • The existing staff located on the 2nd floor of the Downtown Art Center (Finance and Administra- tion, Public Communications and Downtown Community Services) could relocate, allowing the Art Center to expand. Attachment number 1 \nPage 18 of 32 Item # A 19 Municipal Center Concepts 6. PUBLIC-REALM IMPROVEMENTS Asstatedpreviously,amajordesireof communitymembersistohavemore parksandopenspacetoenjoyindown- townandtoprovideanareaforspecial eventsinordertorelievepressureonthe square.Theseimprovementsshouldhap- peninphaseonetoaccommodatepublic wishes.Theyinclude: • Small entry plazasattherenovated formerlibraryandpolicestationbuild- ings. •A“shade corridor”,orlinearpedes- trianplaza,wheretheexistingservice roadexists.Thisspaceshouldbe designedwithshadestructuresto bringauniqueidentitytotheareaand provideshadedoutdoorspacesforthe publictoenjoyduringthehotsummer months. •Alarge plazabehindthelibrary.This areawouldbuildoffoftheexisting sculpturegardenwithexpandedar- easshowcasingpublicartandareas forrespiteandreading.Smallreading gardensareplacedadjacenttothe library’ssouthwallandachildren’s playareaisenvisionedforthisarea, perhapsincludingapop-upwaterfea- turetoenjoyduringthehotweather months.Apicnicareacouldbelocated southoftheoldpolicestationbuilding forstafftoenjoy.Thisareaflowsinto thefinalpublicfeature: •Anoutdoor amphitheaterattheter- minusoftheshadecorridor.Anamphi- theaterwouldprovidespaceforspe- cialeventsandoutdoorperformances tooccur.Itcouldbedesignedwith integratedshadestructures,muchlike theshadecorridortotieinthedesign themeforthearea. A “shade corridor” could be designed to bring a unique identity to the area and help tie in other features such as the amphitheater and plazas. A children’s play area could be integrated into the public plaza to activate the area. Attachment number 1 \nPage 19 of 32 Item # A 20 City of Georgetown, TX PHASES2&3 Phasestwoandthreeassumethat,as growthcontinuesinGeorgetown,anew CityHallwillbeneededtosupportgrow- ingstaffandcitydepartmentservices. Additionally,itisassumedthatapublic parkingstructurewouldbebuilttosup- portthenewCityHallandGeorgetown CityCenteraswellasdowntownbusiness patrons.Thefollowingscenariosillustrate differentoptionsforthelocationofthese services.Inaddition,newinfilldevelop- mentisshowninordertodemonstrate howtheareacouldtransformover-time, asthecountyandprivatepropertyown- ersredeveloptheirsitestoaccommodate theirowngrowth. • “FestivalStreet” Hard-scapedpublicimprove- ments(sidewalksandplazas) Soft-scapedpublicimprove- ments(parkareas) CityHall FuturedevelopmentbyCounty/ privateowners 3-DIMENSIONAL ILLUSTRATIONS LEGEND: Attachment number 1 \nPage 20 of 32 Item # A 21 Municipal Center Concepts SCENARIO A PHASE 2 ScenarioAplacesanewCityHallnorthofthelibraryalong8thStreet,betweenRock andForestStreets,inphasetwo.AparkingstructureisplacedbehindCityHallatthe cornerofRockand7thStreets. PHASE 3 Phasethreeshowshowfuturedevelopmentcouldoccuroncountyandprivateproperty whenthesurfacelotisreplacedbytheparkingstructure. New City Hall New public parking structure New private development New county development For illustrative pur- poses only. Not intend- ed as actual develop- ment proposals. Attachment number 1 \nPage 21 of 32 Item # A 22 City of Georgetown, TX SCENARIO B PHASE 2 ScenarioBplacesanewCityHalleastofthelibraryadjacenttothecoffeeshopin phasetwo.Apublicparkingstructurewouldreplacetheexistingbanksurfacelotsouth ofthenewCityHallatthecornerof9thandRockStreets. PHASE 3 NewdevelopmentoncountyandprivatelandisshownnorthofthelibraryandCity Hallinordertoactivate8thStreetandthesurroundingCityCenteruses. New City Hall New public parking structure New development on county and private property For illustrative pur- poses only. Not intend- ed as actual develop- ment proposals. Attachment number 1 \nPage 22 of 32 Item # A 23 Municipal Center Concepts SCENARIO C PHASE 2 ScenarioCplacesthenewCityHallontheoldlibraryblockinphasetwo.Thisoption couldeithertakeplaceasanadditiontotheoldlibraryorbydemolishingtheoldli- braryandconstructinganewbuilding(scenarioC2.)Apublicparkingstructurewould beconstructedatthecornerof8thandRockStreets,justeastofthelibrary. PHASE 3 Newdevelopmentisshownoncountyand privatepropertynorthofthelibraryon8thStreetoncetheparkinglotisreplacedby thestructure. New City Hall New public parking structure New development on county and private property For illustrative pur- poses only. Not intend- ed as actual develop- ment proposals. Note that the old library is not load-rated to carry a 2nd floor. Therefore, in or- der to construct a 2nd story addition, the steel trusses and columns would need to be replaced. Attachment number 1 \nPage 23 of 32 Item # A 24 City of Georgetown, TX SCENARIO C2 PHASE 2 ScenarioC2isanalternateofscenarioC.Itusesthesamecity-ownedlandforCity Hall,butinsteadofaddingontotheoldlibrary,itisdemolishedinordertoconstructa newbuilding.Thepublicparkingstructurestaysatthecornerof8thandRockStreets, justeastofthelibrary. New City Hall New public parking structure New development on county and private property For illustrative pur- poses only. Not intend- ed as actual develop- ment proposals. PHASE 3 Newdevelopmentisshownoncountyandprivatepropertynorthofthelibraryon8th Streetoncetheparkinglotisreplacedbythestructure. Attachment number 1 \nPage 24 of 32 Item # A 25 Municipal Center Concepts PROJECT COSTS & FUNDING Preliminarycostingforeachscenariohelpsdeterminewhichoptionismostfeasible fromafinancialperspective.Forthepurposesofhelpingtoanalyzefuturecostsand funding,specificallyannualbondingcapacity,thefinancialsarebrokendowninterms ofproposedphasing: COSTSPERPHASE PHASE 1 - ALL SCENARIOS CONSTRUCTION EXPENSES RenovateMunicipalCourt/CouncilChambers $500,000 RenovateGCAT1stFloor $650,000 *RenovateOldLibrary $1,700,000 RenovateOldPoliceStation $1,100,000 200-spacesurfaceparkinglot $400,000 FestivalStreet $3,500,000 SoftscapedParkSpace $188,000 HardscapedPlazas $750,000 Amphitheater $250,000 TensileStructures $600,000 PlayAreawithFountain $56,000 CONSTRUCTION CONTINGENCY 15%contingency $1,454,000 LAND LEASE EXPENSES LeaseCountylandforparking $20,000 PROPERTY SALES REVENUE (LESS BROKERAGE FEES) Visitor’sCenterbuildingonsquare $358,000 ExistingCityHall/HistoricPostOffice $985,000 Albertson’sbuilding $3,500,000 TOTAL PHASE 1 COST (EXPENSES MINUS SALES)$6,325,000 *not required for scenario C2. Attachment number 1 \nPage 25 of 32 Item # A 26 City of Georgetown, TX Further planning with full construction documents is needed to allow for exactness about such items as utilities, lighting, structural, interior fittings and furnishings, exterior furnishings and materials, and other such details. Full spreadsheets for each scenario are provided in the appendix. PHASE 2 - SCENARIO A CONSTRUCTION EXPENSES NewCityHall(approximately45,000SF)$9,281,000 Furniture,Fittings,Equipment,andSecurityfornewCityHall $2,250,000 Newparkingstructure $7,875,000 CONSTRUCTION CONTINGENCY 15%Constructioncontingency $2,911,000 LAND ACQUISITION EXPENSES LandfornewCityHallandparkingstructurenorthofLibrary $1,654,000 PROPERTY SALES REVENUE (LESS BROKERAGE FEES) Sellcity-ownedpropertyatNWcornerof9th&RockStreets $226,000 TOTAL SCENARIO A COSTS (EXPENSES MINUS SALES)$23,745,000 PHASE 2 - SCENARIO B CONSTRUCTION EXPENSES NewCityHall(approximately45,000SF)$9,281,000 FFE,SecurityfornewCityHall $2,250,000 Newparkingstructure $7,875,000 CONSTRUCTION CONTINGENCY 15%Constructioncontingency $2,911,000 LAND ACQUISITION EXPENSES LandfornewCityHalleastofLibrary $255,000 TOTAL SCENARIO B COSTS $22,572,000 Attachment number 1 \nPage 26 of 32 Item # A 27 Municipal Center Concepts PHASE 2 - SCENARIO C CONSTRUCTION EXPENSES CityHall-additiontooldlibrary(approximately28,000SF)$5,775,000 FFE,SecurityfornewCityHall $1,400,000 Newparkingstructure $7,875,000 CONSTRUCTION CONTINGENCY 15%Constructioncontingency $2,258,000 LAND ACQUISITION EXPENSES LandfornewparkingstructureeastofLibrary $254,000 TOTAL SCENARIO C COSTS $17,562,000 PHASE 2 - SCENARIO C2 CONSTRUCTION EXPENSES NewCityHall(approximately45,000SF)$9,281,000 FFE,SecurityfornewCityHall $2,250,000 Newparkingstructure $7,875,000 CONSTRUCTION CONTINGENCY 15%Constructioncontingency $2,911,000 LAND ACQUISITION EXPENSES LandfornewparkingstructureeastofLibrary $255,000 TOTAL SCENARIO C2 COSTS $22,572,000 Attachment number 1 \nPage 27 of 32 Item # A 28 City of Georgetown, TX TOTALCOSTCOMPARISON Acostsummaryforeachscenarioisprovidedbelow Summary of Options A B C C2 Renovations Council Chambers/Municipal Court $500,000 $500,000 $500,000 $500,000 GCAT 1st Floor $650,000 $650,000 $650,000 $650,000 Old Library $1,700,000 $1,700,000 $1,700,000 $0 Old Police Station $1,100,000 $1,100,000 $1,100,000 $1,100,000 New Construction City Hall $9,281,000 $9,281,000 $5,775,000 $9,281,000 Furniture,Fittings,Equipment, Security $2,250,000 $2,250,000 $1,400,000 $2,250,000 Parking Temporary Surface Lot $400,000 $400,000 $400,000 $400,000 Parking Structure $7,875,000 $7,875,000 $7,875,000 $7,875,000 Open Space Festival Street $3,500,000 $3,500,000 $3,500,000 $3,500,000 Park Space $187,500 $187,500 $187,500 $187,500 Plaza $750,000 $750,000 $750,000 $750,000 Amphitheater $250,000 $250,000 $250,000 $250,000 Tensile Structure $600,000 $600,000 $600,000 $600,000 Play Area with Fountain $56,000 $56,000 $56,000 $56,000 Subtotal of Construction (Rounded to Thousands)$29,100,000 $29,100,000 $24,744,000 $27,400,000 Contingency $4,365,000 $4,365,000 $3,711,600 $4,109,925 Total of Construction (Rounded to Thousands)$33,465,000 $33,465,000 $28,455,600 $31,509,425 Acquisitions/Leases Land for City Hall/Parking $1,653,600 $254,400 $254,400 $254,400 Legal for Ground Lease (allowance)$20,000 $20,000 $20,000 $20,000 Subtotal $1,674,000 $274,000 $274,000 $274,000 Total of Construction/Acquisitions $35,139,000 $33,739,000 $28,730,000 $31,783,000 Dispositions NW Corner of 9th & Rock $225,600 $0 $0 $0 CVB Building $357,000 $357,000 $357,000 $357,000 City Hall/Post Office $985,000 $985,000 $985,000 $985,000 Albertson's $3,500,000 $3,500,000 $3,500,000 $3,500,000 Total of Dispositions (Rounded to Thousands)$5,068,000 $4,842,000 $4,842,000 $4,842,000 Cost Less Dispositions (Rounded to Thousands)$30,071,000 $28,897,000 $23,888,000 $26,941,000 Figure 7 - Cost Comparison Summary Attachment number 1 \nPage 28 of 32 Item # A 29 Municipal Center Concepts PROJECTFUNDING Theusualfundingforsuchprojectsisbonding.Currentratesformunicipalbondsvary from±3.5%to±5.5%andup.Forthepurposesofunderstandingtherangeofannual debt,amediumvalueof4.75%wasusedfora25-yearbondappliedtothecostafter dispositions.Thedebtcoverage,asrequiredinGeorgetown,is1.5.Figure7showsa breakdownofbondingcapacityneededforeachscenario: Bonding For Improvements A B C C2 25 yr Bond Debt Service at 4.75%$2,080,000 $1,999,000 $1,653,000 $1,864,000 Debt Coverage 1.50 1.50 1.50 1.50 Cash Flow Needed for Bonding $3,120,000 $2,999,000 $2,480,000 $2,796,000 Annual Ground Lease from County $105,000 $105,000 $105,000 $105,000 Annual Total for Bonding and Ground Lease $3,225,000 $3,104,000 $2,585,000 $2,901,000 Figure 8 - Bonding Comparison Summary Thevarianceincostbetweentheoptionsisapproximately$6.2million,andtherevenue neededtosupportbondingandagroundleasevariesbyapproximately$640,000.The rangeofoptionsthusappeartooffermultiplechoicesthatallowforafuturecitycenter witharelativelysmallvarianceinthebondingcapacityneeded.Assuch,theoptions presentchoicesthatmayhingelessdirectlyuponconstructioncostthanuponpublic prioritiesfortheurbandesigndesired,anduponconsiderationsoffuturepublicneeds. Attachment number 1 \nPage 29 of 32 Item # A 30 City of Georgetown, TX CONCLUSIONS Withtheanalysisprovidedinthisreport,doesoneofthedevelopmentscenariosstand outasapreferredoption?EachoftherefinedoptionspresentedasA,B,CandC2 areviable.Theanalysisofpotentialspaceneeds,preliminaryestimatesofpotential constructioncostsandconsiderationofthelandareathatmaybeavailableinthe studyareaprovidessomeusefulinformation: OPPORTUNITIESANDCHALLENGES Eachoptionhasuniqueandfavorableopportunities,aswellasdifficultchallenges. Intheend,multiplevariableswilldeterminethechosenoption.Theoverarchingop- portunitiesandchallengesforeachscenarioare: SCENARIO A ScenarioApracticesgoodurbandesignbyflankingbothsidesof8thStreetwith active,civicuses-anewCityHalltothenorthandtheCentralLibrarytothesouth. Thisisoneofthenegativeaspectsof8thStreetasitexiststoday,asonlythesouth sidecontributesactivitytothestreet.ThedownsidetoscenarioAisthatitrequires significantpurchase(ornegotiation)ofCountyandprivatepropertyinordertodoso. SCENARIO B ScenarioBbuildsonthesynergywiththelibrarybyplacingCityHalldirectlyadjacent toit.ThisgivesCityHallprominentexposureandadjacencytothecourthouse,another civiciconindowntown.ThisscenariorequireslesslandacquisitionthanscenarioA, buttheplacementoftheparkingstructureonbankland,mayormaynotworkout dependingonthebank’sfutureneeds. SCENARIO C ScenarioCfullyutilizescity-ownedpropertyandisthemostconservativeapproach, butitfallsbehindonoverallbestpracticesforurbandesign.Itismakingbestuseof existingcityassets,butmayrequireanupfrontdecisionontheplacementofCityHall inphase1,however.Anotherpotentialopportuniyisthattheplacementoftheparking structure,mainlyoncity-ownedproperty,mightallowthecitytomoveforwardwith thestructuresooner,ifitprovedtobefeasible. SCENARIO C2 ScenarioC2alsoutilizescity-ownedproperty,butinvestsinanewbuildingtoserve long-termneeds.LikescenarioC,itmayrequireanupfrontdecisionabouttheplace- mentofCityHallinphase1.Again,thesameplacementoftheparkingstructuremight allowthecitytomoveforwardwiththestructuresooneraswell. Attachment number 1 \nPage 30 of 32 Item # A 31 Municipal Center Concepts Figure8offersamoredescriptiveanalysisofthepotentialopportunitiesandchal- lengesforeachscenario.Thislistconsistsoffactorsthataffecturbandesign,location, acquisitions/partnerships,program,andoverallprojectcosts. SCENARIOS: CATEGORIES:A B C C2 URBANDESIGN Activatesbothsidesof8thStreet X SynergywithLibraryandotherpublicimprovements X X RockStreetisactivatedwithcivicuses X X Providesamplecivicoutdoorspace X X X X LOCATION CityHallisclosetoTownSquare X X ParkingStructurelocationidealfortrafficflow X X X X ACQUISITIONS/PARTNERSHIPS CouldpartnerwithCountytobuildparkingstructure X Couldpartnerwithbanktobuildparkingstructure X Landacquisitionrequiredisrelativelylow X X X PROGRAM Enablesallexistingbuildingsinstudyareatobeuti- lizedinphase1 X X OVERALLCOSTS 1=mostexpensive;4=leastexpensive 1 2 4 3 Figure 8 - Opportunities Attachment number 1 \nPage 31 of 32 Item # A 32 City of Georgetown, TX OTHERCONSIDERATIONS Nowthatmultipleoptionshavebeenanalyzed,itistimetotakethenextsteptoward bringingtheGeorgetownCityCentertoareality.Somefinalthingstotakeintocon- siderationareasfollows: 1. Sufficient land is available for any of the potential scenarios. Are the necessary acquisitions worth pursuing? Evenwithprojectedgrowthinspaceneedsbyincludingothercivicfunctions,thearea canaccommodateallofthedevelopmentenvisioned,andevenhavelandavailable forothercomplementaryprivatedevelopmentorcountyuses.Someoptionsrequire landacquisitionofCountyandprivateproperty.Whilethismightposeachallenge, thefinaloutcomemaybeworthit. 2. As with any major public project, there are lots of moving pieces. Consider the timing of when certain parcels might become available to influence the final selection. Momentumforbuildingacitycenterispresent.Ifascenariodependsonthewilling- nessofotherpropertyownerstosellorjoininsomeofthedevelopment,itcould extendtheprojectscheduleandthecitymightrisklosingtheexcitementandsupport thatcurrentlyexists. 3. Each scenario can be phased, and should begin with public improvements. Eachscenariohasthepotentialtobephased,beginningwiththeutilizationofexisting buildingsforcityservicesandthebeautificationofpublicspaceandenhancement ofservicessuchaspublicparking.Buildingpublicimprovementsfirstwillassurethe communityofthismajorinvestment,especiallyasbondingwillmostlikelybethemost relevantfundingsource.Italsohasthepotentialtospurprivateinvestmentsooner. Fundingwillalsodeterminehowtheprojectgetsphased. 4. Exploring the construction of a parking structure in phase 1 could help support later phases. Iftheobjectofcreatingaparkingstructureistocreateadistrictsolutionforparking thatenablesfutureprivatesectordevelopment,buildingthestructureimmediately couldreassuretheprivatesectortomoveforwardwithpotentialdevelopment(shown inPhase3.)Whilethebondingcostforthetemporarylotisonlyapproximately$32,000 annually,overthelifeofthebondthisisatotalcostofapproximately$800,000that couldbeeliminatedbybuildingthestructureimmediately. 5. In choosing any scenario, changes should be anticipated. Finally,itisimportanttorecognizethatalloftheinformationgeneratedforthisstudy isbasedonbroadestimatesgeneratedata“highlevel,”andthatchangesinanysce- narioshouldbeexpectedasinformationbecomesmorerefined. Attachment number 1 \nPage 32 of 32 Item # A A.1 Municipal Center Concepts APPENDICES TABLE OF CONTENTS PROGRAMMING NEEDS A.2 SPATIAL NEEDS A.5 DRAFT PLAN SCENARIOS A.7 FINAL SCENARIO COST ANALYSES A.14 Attachment number 2 \nPage 1 of 18 Item # A A.2 City of .eorgetown ;? PROGRAMMING NEEDS In an initial working session, representatives of several departments identified which municipal functions could relocate to a central city center, as well as their potential timing and preferred adjacencies (i.e. which departments work most closely with each other and would benefit from being in close proximity to one another.) Current staff- ing and space configurations of each department were documented, as well as their future staffing and space needs projections. The following is a list of city departments that could relocate to a central City Hall. It also includes new program space for future uses. The departments are divided into four groups based on adjacency and programmatic needs, with the assumption that phase 1 could consist of some of these departments relocating into existing city buildings until a City Hall is built. Therefore, those functions that appear in one group should be located in the same building - or in adjacent buildings within close proximity. A - CITY GOVERNMENT/PUBLIC SPACE Group A consists of city government func- tions that serve the larger public. This would consist of: A1-Council Chambers The Council Chambers is where the Mayor and seven Council Members conduct their bi-monthly meetings (every 2nd and 4th Tuesday of the month) which are open to the public. Various Boards and Com- missions could also conduct their meet- ings in this facility. The current Council Chambers share a space with Municipal Court on the corner of 7th & Main Streets on the Square. This shared configuration complicates the logistics of using the space in terms of scheduling and different equipment and set up requirements for each function. Ideally, Council Chambers would be: • Situated in a prominent and visible location for the public. • Configured as a large, open space with arranged seating for the public and a main table for the Mayor and Council. • Configured with technologically- integrated systems for airing council meetings on television and the inter- net. • Configured with an area for public pre- sentations (projector, screen, power, lighting, etc.) • Inviting, but a secure environment. • Located with parking in close proxim- ity. A2-Council Offices Council members currently have no pri- vate office space to conduct city busi- ness or meet with constituents. Future programming requirements for council offices include: • Shared, open office space with cubi- cles designated for Mayor and Council Members • A common space/lounge/kitchen for breaks and refreshments • Adjacency to Council Chambers Attachment number 2 \nPage 2 of 18 Item # A A.3 Municipal Center Concepts A3-Public Meeting Rooms Currently, there is a lack of sufficient pub- lic meeting space in city buildings. The library meeting rooms are very popular and often booked. It is desirable to in- clude additional flexible meeting rooms within the new Municipal Center. Future programming requirements include: • A large space that can be partitioned into smaller meeting rooms • A flexible space to accommodate a variety of functions • Proper lighting, power, and internet accessibility/flexibility • Projector screens for presentations • Parking in close proximity, or at least a convenient drop-off area for people to unload materials for their events and meetings • An adjacent patio, terrace or other open space for outdoor meetings, breaks, or receptions is also desirable. A4-Information Center An Information Center is a new facility suggested, which would serve as a cen- tral location. Here, the public could get starting point information to direct them to the correct department to conduct busi- ness or ask general questions about city government. This could include a full-time employee or an interactive kiosk display, or both. This would include: • An open, inviting space situated in a prominent and visible location. • A flexible space that could also serve as a display orgallery area for local artists’ work. • A “front desk” area that is an obvious location to approach for information. B - CITY ADMINISTRATION Group B consists of personnel that man- age the city’s operations and its em- ployees. Central to this group is the City Manager’s staff and the departments they work with on a daily basis. This group of departments, if co-located, could share common printing, restrooms, a break room, and a kitchen. B1-City Manager’s Office The City Manager’s office consists of the City Manager, The Assistant City Manager and The General Manager of Utilities as well as their executive assistants, a proj- ect manager and a project coordinator. The City Manager’s office works exten- sively with all departments in the city. It currently includes eight employees. B2-City Secretary’s Office The City Secretary’s office works directly with City Council and the Mayor. They assist with City Council matters and city elections. There currently are four em- ployees. B3-Finance & Administration The Finance & Administration division provides support to other city depart- ments and citizens. They provide over- sight to the Municipal Court, Utilities, Purchasing, Warehouse, Accounting, Facilities Maintenance, Information Tech- nology and GIS services, among others. The section of this department that would relocate into a new Municipal Center in- cludes twelve employees from the Chief Financial Officer’s office and the Account- ing department. Other branches, such as Information Technology, would stay in their current locations. Attachment number 2 \nPage 3 of 18 Item # A A.4 City of .eorgetown ;? B4-Human Resources The Human Resources department pro- vides policy direction on human resource management issues as well as administra- tive support to other city departments. It manages recruitment and hiring, person- nel maintenance, and the employee ben- efits program. This department currently includes five employees. B5-Public Communications This department manages day-to-day communications with the public that relate to the City of Georgetown. This includes the city’s websites, monthly newsletters, cable access channel, news releases and advertisements. It currently includes two employees. B6-Legal Department The Legal department includes offices for the City Attorney and assistants. They- department provides legal services to the city including review of contracts, general legal representation and legal advice for city staff and Council. This department currently includes four employees. B7-Economic Development The Economic Development department works to advance the economic prosperi- ty of Georgetown by recruiting businesses and residents. Job creation and retention and business assistance are priorities, as well as addressing larger community development needs. Currently, there are three employees in the Economic Devel- opment department. Since Group B does not interact with the general public on a daily basis, these de- partments could be located on a second floor or in “back of house” locations. Future programming needs for Group B include: • A central location where Group B and other city departments can easily in- teract. • Close proximity to Council Chambers and Council Offices. C - CITY PLANNING AND DEVELOPMENT Group C consists of departments that guide future planning and development for the City of Georgetown. These depart- ments interact with each other on a daily basis and therefore would benefit by be- ing located in a common area. This group could also share: printing, restrooms, break room and kitchen. C1-Downtown Community Services Currently, the Assistant City Manager heads this department, which oversees the Downtown Master Plan, Main Street, Historic Preservation, Housing/Commu- nity Development Block Grants, Parks & Recreation, Library, and the Convention & Visitor’s Bureau. Currently, there are seven employees, however only four of these would need to relocate into a new Municipal Center. C2-Planning The Planning department assists prop- erty owners, policy makers, developers and citizens in regard to new growth and development, while seeking to protect the historic heritage and character of Georgetown. They produce, manage and oversee the City’s Comprehensive Plan, Design Guidelines, and Unified Develop- ment Code. This department currently includes nine employees. One employee from Permitting (site plans) would also Attachment number 2 \nPage 4 of 18 Item # A A.5 Municipal Center Concepts relocate in conjunction with the new Plan- ning department headquarters. Future programming needs for Group C include: • A central location for which the public can easily interact with to do business related to new development (property owners, developers, etc.) • Close proximity to other departments, mainly City Manager’s office. • A collaborative environment. D - MUNICIPAL COURT D1-Municipal Court and Court Admin Group D consists of the Municipal Court- room and administration including the court judge and county clerk(s), which deal with class “c” misdemeanors such as traffic citations, citizen complaints, code violations and misdemeanor arrests that take place within the City of Georgetown limits. This group is currently located at 101 E. 7th Street on the square and shares a space with the Council Chambers. Future programming needs for Group D include: • A first floor location for public access • A second side or rear entry into a separate area • Adjacent parking The first floor of the GCAT building meets the above mentioned requirements and would be an ideal fit when that space becomes available in late 2014. SPATIAL NEEDS The chart on the following page shows the different departments and their current location, staffing and approximate (exist- ing) square footage. It also indicates two general projected growth formulas so that the new City Center can accommodate city government and employee growth for the future. Each department is listed in their associated “adjacency groups.” This coincides with the City Center con- cepts since departments will be grouped within common spaces, rather than dis- persed separately as is the current case. Projected growth space assumptions are made by multiplying existing square foot- age by 2 and 2.5 respectively. This serves as a target “range” for future space needs. Note that more detailed analysis will be needed once design documents for a City Hall move forward. Attachment number 2 \nPage 5 of 18 Item # A A.6 City of .eorgetown ;? Department Current Location Current Staff Current SF GROUP A -‐ City Government/Public Space 2x 2.5x *Council Chambers 101 E. 7th St.8 5,000 5,000 5,000 *Council Offices n/a 8 1,000 1,000 *Public Meeting Rooms n/a 4,000 4,000 *Information Center n/a 1,000 1,000 GROUP B -‐ City Administration 2x 2.5x City Manager's Office 8 City Secretary's Office 4 Finance & Administration 12 Human Resources 5 Public Communications 816 S. Main (Art Center 2nd Floor)2 700 Legal 510 W. 9th 4 1,400 Economic Development 816 S. Main (Art Center 2nd Floor)3 1,000 GROUP C -‐ City Planning/Development 2x 2.5x Downtown Community Services City Hall, Art Center, Industrial 4 1,400 Planning + Site Plan Permitting 300 Industrial Ave.10 4,000 GROUP D -‐ Municipal Court **Municipal Court/Court Admin. 101 E. 7th St.6 already counted (Council Chambers shares same location) TOTALS 25,200 51,400 61,500 **not counted in totals due to its predetermined relocation arrangement *program size would remain the same, even as growth occurs. Moves into 1st Floor GCAT when Dispatch moves out (6,500 SF) -‐ CVB will move into 101 E. 7th Street when court and council chambers moves out PROGRAMMING NEEDS FOR FUTURE MUNICIPAL CENTER January 15, 2014 113 E. 8th Street (City Hall)11,700 Projected Growth 29,600 37,000 10,800 13,500 Figure A1 - Programming Needs for a Future City Center Attachment number 2 \nPage 6 of 18 Item # A A.7 Municipal Center Concepts DRAFT PLAN SCENARIOS The Downtown Master Plan Update of 2013/14 included an engaging public out- reach process. In one community meeting, concepts for different “opportunity areas” were generated by community members and then refined by Winter & Company. One “opportunity area” included the lo- cation for a new City Center, surrounding the Central Library. This section presents a set of initial alternative scenarios that were generated in a community work- shop, and then subsequently analyzed for their positive and negative attributes which led to the final scenarios in this re- port. They are labeled as Scenarios A, B and C. Those concepts are shown on the following pages, along with the pros and cons to each, as identified with city staff. Concepts for a City Center in different configu- rations were explored by community workshop participants. Attachment number 2 \nPage 7 of 18 Item # A A.8 City of .eorgetown ;? SCENARIO A - CITY HALL NORTH Illustrative Plan Open Space Diagram Major Pedestrian Spine/Festival Street Minor Pedestrian Spine Festival Stage /Performance Areas 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Ra i l r o a d Av e . .tS tseroF M a r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . El m S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Rai l r o a d Ave . .tS tseroF Ma r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . Elm S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary Attachment number 2 \nPage 8 of 18 Item # A A.9 Municipal Center Concepts Scenario A - City Hall North In this scenario, a new city hall is proposed north of the library to bring a true civic presence to 8th Street. Another building is proposed just west of city hall on 8th Street, which could serve the county or private development. This area could be temporarily used as a surface parking lot until a parking structure is developed. The Historic Power Plant (existing police station) and old library are kept and re- used as municipal center or commercial space. A parking structure is proposed at the southwest corner of 8th and Rock Streets, which would serve the municipal center and surrounding businesses. It would include a small retail component on the ground floor facing 8th Street to help activate the sidewalk. New private development is proposed north of 8th Street along Rock Street as well to help strengthen Rock Street as a pedestrian corridor. A series of connected public walkways, plazas and pocket parks are provided throughout, with the main focus on 8th Street, the Forest Street spine and behind the library. Key Features: • New City Hall north of Central Library • Retain and reuse old library building and Historic Power Plant • Festival Street along 8th Street • Series of connected public walkways, plazas and pocket parks that could transform into event spaces • New public parking structure at 8th and Rock Streets Scenario A - Pros vs. Cons Scenario A is essentially an update to the recommended Civic Center concept from the original Downtown Master Plan. It assumes that, at the appropriate time, an agreement is reached with the County to purchase or jointly develop key par- cels. It also illustrates opportunities for the County to develop other portions of the property, either for county functions or to sell or joint venture with a private developer for other uses. The concept for a civic campus along 8th Street is still strong and generally supported. Discus- sions amongst staff regarding Scenario A were generally good. Pros: • Minimal site acquisition (land from County for new City Hall and small private parcels at the corner of 8th & Rock.) Refer to diagram on previous page. • City Hall location is closer to down- town and the square, which is desir- able. • Creation of a civic presence along 8th Street, which could also include future County offices. • Good parking structure location - it makes people park prior to entering the “festival space.” Cons: • Negotiation required with the County for land - either land swap or purchase. • Cars exiting the parking structure during events might be problematic if 8th Street is desired to be primarily pedestrian-oriented (as 8th and Austin is where the traffic signal is located.) Recommended Revisions: • Move the parking structure north of 8th Street so the County could potentially partner and benefit. • Wrap this new north parking structure with new City Hall facing 8th or • Locate City Hall at corner of 8th & Rock next to library with parking structure south of 9th Street on existing bank surface lot (partner with bank.) Attachment number 2 \nPage 9 of 18 Item # A A.10 City of .eorgetown ;? SCENARIO B - MUNICIPAL CENTER SOUTH Illustrative Plan Open Space Diagram Major Pedestrian Spine/Festival Street Minor Pedestrian Spine Festival Stage /Performance Areas 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Ra i l r o a d Av e . .tS tseroF M a r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . El m S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Rai l r o a d Ave . .tS tseroF Ma r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . Elm S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary Attachment number 2 \nPage 10 of 18 Item # A A.11 Municipal Center Concepts Scenario B - Municipal Center South In this scenario, city offices would remain dispersed in separate buildings but would be positioned within walking distance of one another. City offices would move into the Historic Power Plant and GCAT buildings. Additional space would be pro- vided in an addition to the GCAT building and a new U-shaped building just south of the Historic Power Plant. A parking structure is proposed at the southwest corner of 8th and Rock Streets, which would serve the municipal center and surrounding businesses. It would include a small retail component on the ground floor facing 8th Street to help activate the sidewalk. New private (or county) devel- opment is proposed north of the library along 8th Street to enclose the proposed festival street space. This area could be temporarily used as a surface parking lot until the parking structure is developed. A series of connected public walkways, plazas and pocket parks are provided throughout, with the main focus along 8th and 9th Streets. Key Features: • City Hall functions would be dispersed among existing buildings and one new building south of the Historic Power Plant. • Old library is reused as commercial space. • Festival Street along 8th Street • Series of connected public walkways, plazas and pocket parks that could transform into event spaces • New public parking structure at 8th and Rock Streets Scenario B - Pros vs. Cons Scenario B was generally welcomed by staff. The idea of reusing existing build- ings was popular, but having separated municipal offices could be problematic. Placing the new building, City Hall, next to existing smaller-scale buildings and “behind” the library is not ideal either. Pros: • Allows the Historic Power Plant to be reconfigured and become the “in- formation center” for the Municipal Center. • Locate parking structure so that makes people park prior to entering the “festival space.” • Concentrates open space, which could be beneficial for hosting events. Cons: • Land acquisition involves multiple, smaller properties and would require demolishing a few existing structures. • Automobiles leaving the parking struc- ture during events might be problem- atic when 8th Street might be closed to traffic for festivals (as 8th and Austin is where the traffic signal is located.) • City Hall located too far from the square, in terms of helping to stimulate spin-off traffic for businesses. Recommended Revisions: • Remove City Hall location altogether. Instead, show an addition to the old library and use it as the main City Hall. • Move other municipal uses into the Historic Power Plant and GCAT 1st floor. • Implement alternative option - New City Hall on old library site. Attachment number 2 \nPage 11 of 18 Item # A A.12 City of .eorgetown ;? SCENARIO C - MUNICIPAL CENTER WEST Illustrative Plan Open Space Diagram Major Pedestrian Spine/Festival Street Minor Pedestrian Spine Festival Stage /Performance Areas 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Ra i l r o a d Av e . .tS tseroF M a r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . El m S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary 1 inch = 500 feet±Georgetown Master Plan Update Georgetown, TX November 7, 2013 E. 2nd St. E. 3rd St. E. 4th St. E. 5th St. E. 6th St. E. 7th St. E. 8th St. E. 9th St. E. 10th St. E. 11th St. E. University Ave. W. 4th St. W. 5th St. W. 6th St. W. 8th St. W. 9th St. W. 10th St. W. 11th St. W. University Ave. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . .tS mlE As h S t . For e s t S t . Ha r t S t . Rai l r o a d Ave . .tS tseroF Ma r t i n L u t h e r K i n g S t . Wes t S t . Sc e n i c D r. Au s t i n Av e . Ma i n S t . Ch u r c h S t . My r t l e S t . Elm S t . South San G a b r i e l R i v e r San Gabriel Village Blvd. www.winterandcompany.net MAP 4 | CITY AND COUNTY OWNED PROPERTIES LEGEND: County-Owned Property City-Owned Property Downtown Overlay District Boundary Attachment number 2 \nPage 12 of 18 Item # A A.13 Municipal Center Concepts Scenario C - Municipal Center West In this scenario, a new city hall is pro- posed on the old library block. This new building would become the civic anchor to 8th Street and the Municipal Center cam- pus. It would allow city offices to be con- solidated into one building. The Historic Power Plant would be retained and repur- posed, perhaps with city uses as well. A new parking structure would be provided at 10th and MLK Streets and would serve the Municipal Center and surrounding businesses. It would include a building “wrap” of city government offices as well. An opportunity for new development on county property north of the library also is illustrated. This area could be improved and used as a surface parking lot until the parking structure is developed. A series of connected public walkways, plazas and pocket parks is provided throughout, with the main focus on 8th and MLK Streets. Key Features: • A new City Hall is proposed on the old library block • Festival Street along 8th Street • Series of connected public walkways, plazas and pocket parks that could transform into event spaces • New public parking structure at 10th and MLK Streets Scenario C - Pros vs. Cons Scenario C was the least popular amongst staff members because it seemed to be the most costly solution and did not use existing resources to their fullest poten- tial. Pros: • The Municipal Center and parking structure are situated on city-owned land, which would require no land ac- quisition. • The new City Hall building would cre- ate a symbolic “terminus” to 8th Street and the Municipal Center campus. Cons: • Would require demolishing two exist- ing city-owned structures. • Parking structure location is not ideal for serving the downtown core. Recommended Revisions: • In general, remove this option. Use concept for new City Hall on existing old library site as an alternative to scenario B. Attachment number 2 \nPage 13 of 18 Item # A A.14 City of .eorgetown ;? PRELIMINARY COST ASSUMPTIONS The following pages include individual breakdown of costs and bonding capacity for each of the scearios in the final report. A breakdown of costs per phase as well as a summary and full cost comparison is provided in the main body of the report. This section provides more detail about program assumptions. Note that each scenario assumes a 45,000 square foot City Hall. This square footage is an assumption based on future growth predictions and the potential utilization of existing buildings within the City Center in addition to a City Hall for these services. More detailed programming analysis will be needed when design documents are initi- ated, but this should serve as a starting point. These costs are high-level estimates based on the information gathered and known to-date. Attachment number 2 \nPage 14 of 18 Item # A A.15 Municipal Center Concepts Program Option A Number Units Cost/Unit Cost Soft Costs Total 25% Renovations Council Chambers/Municipal Court 5,000 SF $80 $400,000 $100,000 $500,000 No asbestos abatement GCAT 1st Floor 6,500 SF $80 $520,000 $130,000 $650,000 No asbestos abatement Old Library 17,000 SF $80 $1,360,000 $340,000 $1,700,000 No asbestos abatement Old Police Station 11,000 SF $80 $880,000 $220,000 $1,100,000 No asbestos abatement New Construction City Hall 45,000 SF $165 $7,425,000 $1,856,000 $9,281,000 No permit cost, SDC's FFE, Security $40 $1,800,000 $450,000 $2,250,000 No permit cost, SDC's Parking Temporary Surface Lot 200 Spaces $1,600 $320,000 $80,000 $400,000 ask about demo Parking Structure 350 Spaces $18,000 $6,300,000 $1,575,000 $7,875,000 Open Space Festival Street 70,000 SF $40 $2,800,000 $700,000 $3,500,000 Park Space 10,000 SF $15 $150,000 $37,500 $187,500 Plaza 30,000 SF $20 $600,000 $150,000 $750,000 Amphitheater 10,000 SF $20 $200,000 $50,000 $250,000 Tensile Structures 4,000 SF $120 $480,000 $120,000 $600,000 Play Area with Fountain 1 $45,000 $11,000 $56,000 Subtotal of Construction (Rounded to Thousands)$29,100,000 Contingency 15%$4,365,000 Total of Construction (Rounded to Thousands)$33,465,000 Acquisitions/Leases Brokerage/Legal Land for City Hall/Parking 78,000 SF $20 $1,560,000 $93,600 $1,653,600 Legal for Ground Lease (allowance)$20,000 $20,000 Subtotal $1,674,000 Total of Construction/Acquisitions $35,139,000 Dispositions Brokerage NW Corner of 9th & Rock 12,000 SF $20 $240,000 ($14,400)$225,600 CVB Building $380,200 Value $380,200 ($22,812)$357,000 City Hall/Post Office $1,048,000 Value $1,048,000 ($62,880)$985,000 Albertson's $3,500,000 Value $3,500,000 $3,500,000 Total of Dispositions (Rounded to Thousands)$5,168,000 ($100,000)$5,068,000 Cost Less Dispositions (Rounded to Thousands)$30,071,000 25 yr Bond Debt Service $2,080,000 Debt Coverage 1.50 Needed Cash Flow for Bonding $3,120,000 Annual Ground Lease from County 70,000 SF 7.5%$105,000 $105,000 Total Annual CashFlow for Bonding and Ground Lease $3,225,000 SCENARIO A PRELIMINARY COST ASSUMPTIONS Figure A2 - Scenario A Preliminary Cost Assumptions Attachment number 2 \nPage 15 of 18 Item # A A.16 City of .eorgetown ;? SCENARIO B PRELIMINARY COST ASSUMPTIONS Program Option B Number Units Cost/Unit Cost Soft Costs 25% Renovations Council Chambers/Municipal Court 5,000 SF $80 $400,000 $100,000 $500,000 No asbestos abatement GCAT 1st Floor 6,500 SF $80 $520,000 $130,000 $650,000 No asbestos abatement Old Library 17,000 SF $80 $1,360,000 $340,000 $1,700,000 No asbestos abatement Old Police Station 11,000 SF $80 $880,000 $220,000 $1,100,000 No asbestos abatement New Construction City Hall 45,000 SF $165 $7,425,000 $1,856,000 $9,281,000 No permit cost, SDC's FFE, Security $40 $1,800,000 $450,000 $2,250,000 No permit cost, SDC's Parking Temporary Surface Lot 200 Spaces $1,600 $320,000 $80,000 $400,000 Parking Structure 350 Spaces $18,000 $6,300,000 $1,575,000 $7,875,000 Open Space Festival Street 70,000 SF $40 $2,800,000 $700,000 $3,500,000 Park Space 10,000 SF $15 $150,000 $37,500 $187,500 Plaza 30,000 SF $20 $600,000 $150,000 $750,000 Amphitheater 10,000 SF $20 $200,000 $50,000 $250,000 Tensile Structures 4,000 SF $120 $480,000 $120,000 $600,000 Play Area with Fountain 1 $45,000 $11,000 $56,000 Subtotal of Construction (Rounded to Thousands)$29,100,000 Contingency 15%$4,365,000 Total of Construction (Rounded to Thousands)$33,465,000 Acquisitions/Leases Brokerage/Legal Land for City Hall/Parking 12,000 SF $20 $240,000 $14,400 $254,400 Legal for Ground Lease (allowance)$20,000 $20,000 Subtotal $274,000 Total of Construction/Acquisitions $33,739,000 Dispositions Brokerage NW Corner of 9th & Rock NA CVB Building $380,200 Value $380,200 ($22,812)$357,000 City Hall/Post Office $1,048,000 Value $1,048,000 ($62,880)$985,000 Albertson's $3,500,000 Value $3,500,000 $3,500,000 Total of Dispositions (Rounded to Thousands)$4,928,000 ($86,000)$4,842,000 Cost Less Dispositions (Rounded to Thousands)$28,897,000 25 yr Bond Debt Service $1,999,000 Debt Coverage 1.50 Needed Cash Flow for Bonding $2,999,000 Annual Ground Lease from County 70,000 SF 7.5%$105,000 $105,000 Total Annual CashFlow for Bonding and Ground Lease $3,104,000 Figure A3 - Scenario B Preliminary Cost Assumptions Attachment number 2 \nPage 16 of 18 Item # A A.17 Municipal Center Concepts SCENARIO C PRELIMINARY COST ASSUMPTIONS Program Option C Number Units Cost/Unit Cost Soft Costs 25% Renovations Council Chambers/Municipal Court 5,000 SF $80 $400,000 $100,000 $500,000 No asbestos abatement GCAT 1st Floor 6,500 SF $80 $520,000 $130,000 $650,000 No asbestos abatement Old Library 17,000 SF $80 $1,360,000 $340,000 $1,700,000 No asbestos abatement Old Police Station 11,000 SF $80 $880,000 $220,000 $1,100,000 No asbestos abatement New Construction City Hall 28,000 SF $165 $4,620,000 $1,155,000 $5,775,000 No permit cost, SDC's FFE, Security $40 $1,120,000 $280,000 $1,400,000 No permit cost, SDC's Parking Temporary Surface Lot 200 Spaces $1,600 $320,000 $80,000 $400,000 Parking Structure 350 Spaces $18,000 $6,300,000 $1,575,000 $7,875,000 Open Space Festival Street 70,000 SF $40 $2,800,000 $700,000 $3,500,000 Park Space 10,000 SF $15 $150,000 $37,500 $187,500 Plaza 30,000 SF $20 $600,000 $150,000 $750,000 Amphitheater 10,000 SF $20 $200,000 $50,000 $250,000 Tensile Structures 4,000 SF $120 $480,000 $120,000 $600,000 Play Area with Fountain 1 $45,000 $11,000 $56,000 Subtotal of Construction (Rounded to Thousands)$24,744,000 Contingency 15%$3,711,600 Total of Construction (Rounded to Thousands)$28,455,600 Acquisitions/Leases Brokerage/Legal Land for City Hall/Parking 12,000 SF $20 $240,000 $14,400 $254,400 Legal for Ground Lease (allowance)$20,000 $20,000 Subtotal $274,000 Total of Construction/Acquisitions $28,730,000 Dispositions Brokerage NW Corner of 9th & Rock NA CVB Building $380,200 Value $380,200 ($22,812)$357,000 City Hall/Post Office $1,048,000 Value $1,048,000 ($62,880)$985,000 Albertson's $3,500,000 Value $3,500,000 $3,500,000 Total of Dispositions (Rounded to Thousands)$4,928,000 ($86,000)$4,842,000 Cost Less Dispositions (Rounded to Thousands)$23,888,000 25 yr Bond Debt Service $1,653,000 Debt Coverage 1.50 Needed Cash Flow for Bonding $2,480,000 Annual Ground Lease from County 70,000 SF 7.5%$105,000 $105,000 Total Annual CashFlow for Bonding and Ground Lease $2,585,000 Figure A4 - Scenario C Preliminary Cost Assumptions Attachment number 2 \nPage 17 of 18 Item # A A.18 City of .eorgetown ;? SCENARIO C2 PRELIMINARY COST ASSUMPTIONS Program Option C2 Number Units Cost/Unit Cost Soft Costs 25% Renovations Council Chambers/Municipal Court 5,000 SF $80 $400,000 $100,000 $500,000 No asbestos abatement GCAT 1st Floor 6,500 SF $80 $520,000 $130,000 $650,000 No asbestos abatement Old Library -‐ SF $80 $0 $0 $0 No asbestos abatement Old Police Station 11,000 SF $80 $880,000 $220,000 $1,100,000 No asbestos abatement New Construction City Hall 45,000 SF $165 $7,425,000 $1,856,000 $9,281,000 No permit cost, SDC's FFE, Security $40 $1,800,000 $450,000 $2,250,000 No permit cost, SDC's Parking Temporary Surface Lot 200 Spaces $1,600 $320,000 $80,000 $400,000 Parking Structure 350 Spaces $18,000 $6,300,000 $1,575,000 $7,875,000 Open Space Festival Street 70,000 SF $40 $2,800,000 $700,000 $3,500,000 Park Space 10,000 SF $15 $150,000 $37,500 $187,500 Plaza 30,000 SF $20 $600,000 $150,000 $750,000 Amphitheater 10,000 SF $20 $200,000 $50,000 $250,000 Tensile Structures 4,000 SF $120 $480,000 $120,000 $600,000 Play Area with Fountain 1 $45,000 $11,000 $56,000 Subtotal of Construction (Rounded to Thousands)$27,399,500 Contingency 15%$4,109,925 Total of Construction (Rounded to Thousands)$31,509,425 Acquisitions/Leases Brokerage/Legal Land for City Hall/Parking 12,000 SF $20 $240,000 $14,400 $254,400 Legal for Ground Lease (allowance)$20,000 $20,000 Subtotal $274,000 Total of Construction/Acquisitions $31,783,000 Dispositions Brokerage NW Corner of 9th & Rock NA CVB Building $380,200 Value $380,200 ($22,812)$357,000 City Hall/Post Office $1,048,000 Value $1,048,000 ($62,880)$985,000 Albertson's $3,500,000 Value $3,500,000 $3,500,000 Total of Dispositions (Rounded to Thousands)$4,928,000 ($86,000)$4,842,000 Cost Less Dispositions (Rounded to Thousands)$26,941,000 25 yr Bond Debt Service $1,864,000 Debt Coverage 1.50 Needed Cash Flow for Bonding $2,796,000 Annual Ground Lease from County 70,000 SF 7.5%$105,000 $105,000 Total Annual CashFlow for Bonding and Ground Lease $2,901,000 Figure A5 - Scenario C2 Preliminary Cost Assumptions Attachment number 2 \nPage 18 of 18 Item # A W 10TH ST S C E N I C D R W 8 T H S T W 9 T H ST W 7 T H S T WE S T ST S AUS T IN AV E RAILROAD AVE RO C K S T FO R E S T S T MA R T I N L UT H E R K IN G J R S T FO R E S T ST WEST S T T I N BA R N A LY This pro duc t is for in formatio nal purposes and may n ot have been prepared for or be suitable for lega l, engine ering , or s urveying p urp ose s. It doe s not represent a n on-th e-g rou nd surve y and rep res ents only the app ro xima te relativ e lo catio n of property boundaries. 0 230115Fee t 1 in ch = 171 feetE Attachment number 3 \nPage 1 of 1 Item # A City of Georgetown, Texas May 27, 2014 SUBJECT: Presentation, discussion and direction regarding a possible Residential Rental Registration Program -- Julie Dominguez, Chief Code Enforcement Officer, Dave Hall, Chief Building Official and Laurie Brewer, Assistant City Manager ITEM SUMMARY: At the City Council Workshop on December 10, 2013, staff presented three program options that could be implemented to ensure rental housing in Georgetown is safe and adhering to the property maintenance code.These three options were created following Council direction from a workshop in 2012. There were concerns regarding the general safety of rental housing after one unit in a four-plex building caught fire, destroying the other three units, and endangering the other residents. The three options presented were: 1. Education and outreach of current adopted codes and resources; 2. Creation of a complaint/violation based inspection program; or 3. Mandatory registration and inspection of all rental units. From the options staff presented, Council direction was to create a mandatory license/registration program (no mandatory inspections) and examine any other resources for effective property maintenance enforcement. The Code Enforcement, Fire, Inspection Services and Downtown & Community Services Administration Departments have worked together to create a registration process for rental properties and have put together a rental information packet for property owners, management companies and tenants. The registration application can be filled out online at https://rental.georgetown.org, or in person at the Utility Billing Customer Care counter. Separate registration and $10 application fee will be required for each individual lot. The property owner or the management company can submit the application, but the property owner is responsible for ensuring that the registration is complete and up-to-date. There is no expiration on the registration, as long as the owner and management information has not changed. A change in ownership or management will require a new application and $10 fee. The following information will be requested on the application (Attachment 1): Property Information Street Address, Tax ID, Number of Units, Type of Dwelling (i.e. Single-family, Apartment, etc.) Property Owner Information Name and contact, type of ownership Property Manager Information Name and local contact The contact information will enable staff to provide property owners and managers with new regulations as state and local building/property maintenance codes change. It will also enable Code Enforcement access to accurate information to inform property owners of code violations. Staff has assembled a packet of information that will be available to property owner when registering and tenants when establishing utility accounts. Packet information (Attachment 2): Property Maintenance Code Common Violations With contact information for relevant City departments Rental Property Safety Checklist Cover Memo Item # B Fire Home Safety Checklist Residential Solid Waste Services Tenant's Rights from the Attorney General This information will be on the website, with additional links to the Code of Ordinance, relevant City webpages and other resources. If the structure of this program is acceptable, staff will bring an ordinance to adopt the fee schedule and the final program documents to City Council for approval. FINANCIAL IMPACT: Proposed fees will be collected at $10 per lot. There are roughly 3,776 multifamily rental units on approximately 400 individual lots. Single-family rental units are unknown, but using a conservative estimate that 20% of existing single-family approximates that there are 3,600 single-family rental units. Estimated revenues from applications would be up to $40,000 with all units registered. Yearly revenue would vary, as new applications would only be submitted when ownership or management changes. This revenue would cover the cost of maintaining the database, staff time for data entry and printing costs for the information packets. SUBMITTED BY: Jennifer Bills, Housing Coordinator ATTACHMENTS: Attachment 1: draft Residential Rental Registration Program Application Attachment 2: draft Residential Rental Information Packet Cover Memo Item # B Residential Rental Registration Application Page 1 of 3 City of Georgetown RESIDENTIAL RENTAL REGISTRATION PROGRAM Owners of all non-owner occupied residential property are required to register their property. The program is intended to assist code enforcement efforts to improve quality of life for tenants and neighbors of rental dwellings by providing up to date property maintenance guidance and timely notices to property owners on violations. Requirements 1. Separate registration must be made for each individual lot. a. Examples:  An apartment complex on a single lot will require one registration, indicating the number of units and buildings on that lot.  A single owner with three duplex building on individual lots will submit three registrations, one for each building. 2. Any dwelling unit that is not occupied by the owner is required to register. Common rental units include single-family, duplex, fourplex, townhouse, condo, apartment, and accessory dwelling units (rented attached or detached units on a lot with an owner-occupied unit). 3. Fill out the Residential Rental Registration Application with all of the requested information. 4. Please provide local contact information for the property owner or manager. 5. Each registration will require a fee of $10 to be paid at the time the application is submitted. 6. There is no expiration on the registration, as long as the owner and management information has not changed. A change in ownership or management will require a new application and $10 fee. Attachment number 1 \nPage 1 of 3 Item # B Residential Rental Registration Application Page 2 of 3 City of Georgetown RESIDENTIAL RENTAL REGISTRATION APPLICATION Application and payments accepted at: Georgetown Municipal Complex - Utility Billing 300-1 Industrial Avenue Georgetown, TX 78626 Or online at https://rental.georgetown.org PROPERTY INFORMATION Rental Property Address: Tax Property ID: (ex: R123456) Number of Units: Total number of buildings: Type of Dwelling: Singe-Family ⧠ Duplex ⧠ Four-plex ⧠ Townhouse ⧠ Apartment ⧠ Accessory Dwelling Unit ⧠ Other ⧠ PROPERTY OWNER INFORMATION Property Owner Name: Address: City: State: Zip code: Main Phone No: Cell/Other Phone No: Email: Type of property owner: Individual/Sole Proprietor ⧠ Corporation ⧠ Partnership ⧠ LLC ⧠ Trust/Estate ⧠ Attachment number 1 \nPage 2 of 3 Item # B Residential Rental Registration Application Page 3 of 3 City of Georgetown PROPERTY MANAGER INFORMATION Property Manager Company: Name of Local Contact: Address: City: State: Zip code: Main Phone No: Cell/Other Phone No: Email: The owner or applicant must submit an application fee at the time the application is submitted. By my signature, I hereby affirm that I am the property owner of record, or if the applicant is an organization or business entity, that authorization has been granted to represent the owner, organization or business in this application. I certify that the preceding information is complete and accurate, and it is understood that I agree to the application being requested for this property. Additionally, my signature below indicates my awareness of the fee required at the time of the application submittal and any additional fees as noted in the City’s fee schedule. If the property owner or management changes, I understand that the registration must be updated with the submittal of a new application. Signature: Printed name: Date: Attachment number 1 \nPage 3 of 3 Item # B Phone: (512) 930-3606 Email: codeenforcement@georgetown.org Web: code.georgetown.org 809 Martin Luther King, Jr. St. Georgetown, TX 78626 Phone: (512) 930-3606 Email: codeenforcement@georgetown.org Property Maintenance For Rental Properties 1. Document the maintenance problem. Note the date that the problem was first noticed and describe the prob- lem in detail. It may be helpful to take pictures if the property manager is not on site. 2. Notify the property manager or owner in writing. For serious viola- tions, it is recommended that the notice be mailed certified mail, re- turn receipt requested. For minor violations, allow 10 days for them to fix the problem. If the property manager is not on site and you have pictures, include them. 3. If the problem is not resolved, or in the process of being resolved, by the property manager or owner after 10 days, contact Code Enforcement by phone, by email, or from the website to report a maintenance code viola- tion. You will need to provide: (1) your name and address; (2) a de- scription of the problem and the date it was noticed; (3) a copy of the noti- fication to the property manager or owner, and (4) any pictures you have of the violation. Once a violation is reported to Code Enforcement, an officer will contact you within two business days to schedule an inspection of the property. To Resolve Maintenance Code Violations: CODE ENFORCEMENT Georgetown Police Department CODE ENFORCEMENT Please check with Inspection Services to see if per- mits are required prior to replacement of water heaters, HVAC systems, plumbing or electrical work, or remodels or alterations. Failure to obtain permits is not only a violation of City ordinance but may also impact property insurance and the ability to resell property. Attachment number 2 \nPage 1 of 12 Item # B The City of Georgetown has adopted a property maintenance code to ensure that property inside the City is maintained in good and safe condition. The Code address- es areas such as:  Outside property areas, including fenc- es, sheds, yards  Outside building condition  Inside building condition, including structural condition and sanitation  Trash  Insect and rodent infestation  The number of people that can live in a residence  Plumbing, air conditioning, heating and electrical systems  Fire safety, including smoke detectors and means of escape The Code sets minimum standards for build- ings and housing that must be met by all properties and property owners, unless oth- erwise exempted by the Code. Occupants are generally responsible for keeping the area that they occupy clean and sanitary. Property owners are generally responsible for all other areas of mainte- nance, including exterior trash and yard maintenance. The Property Maintenance Code and Rental Property Some of the requirements are: OUTSIDE PROPERTY AREAS Fences, accessory buildings, decks, etc. must be maintained structurally sound and in good condition. Yards must be kept clean, safe and sanitary. OUTSIDE BUILDING CON DI- TION The outside of a building must be maintained in good condition, structurally sound and sanitary. All wood must be painted or weatherproofed to prevent deterioration, and any peeling, flaking or chipping paint must be removed and the area repainted. Roofs must be in good condition and not leak. Walls must have no holes, breaks, loose or rotting materials. Windows and doors must be in good condition and seal properly. Exterior doors must have locks that work properly. Windows must be easi- ly opened and stay open. INSIDE BUILDING COND I- TION The inside of a building must be maintained in good repair, structurally sound and in a sanitary condition. All interior surfaces, in- cluding walls, counters, windows, and doors, must be maintained in good, clean and sani- tary condition. Peeling, flaking or chipped paint must be removed and the area repaint- ed. Cracked or loose plaster, decayed wood, or other defective surface conditions must be repaired. PLUMBING, A/C, HEATI NG AND ELECTRICAL SYSTEMS All systems must be maintained in good working order, free from hazards. FIRE SAFETY Working smoke detectors must be in every bedroom and in the area outside of each bedroom, with at least one smoke detector on each floor. Batteries must be installed in each detector. If a fire extinguisher is in the residence, it must be properly charged and inspected every year. There are other areas of maintenance that are covered by the Property Maintenance Code. If you have questions about the maintenance of property, contact the Code Enforcement office. Other City ordinances and codes may have additional requirements. Phone: (512) 930-3606 Email: codeenforcement@georgetown.org Web: code.georgetown.org Attachment number 2 \nPage 2 of 12 Item # B Phone: (512) 930-3606 E-mail: codeenforcement@georgetown.org Georgetown Police Department 809 Martin Luther King, Jr. St. Georgetown, TX 78626 Phone: (512) 930-3606 Email: codeenforcement@georgetown.org Common City Ordinance Violations on Rental Properties Permits & Inspections (512) 930-2555 Fire Prevention (512) 930-2542 Housing Coordinator (512) 930-8477 Police Department, non-emergency (512) 930-3510 Georgetown Utility Systems (512) 930-3555 Utility Billing/Customer Care (512) 930-3640 Texas Disposal Systems (512) 930-1715 Contact Information CODE ENFORCEMENT Georgetown Police Department CODE ENFORCEMENT Attachment number 2 \nPage 3 of 12 Item # B TALL WEEDS & GRASS Weeds and grass in the yards of a residence may not be taller than six (6) inches . This does not include flowerbeds or other culti- vated plant areas. Property owners or ten- ants are required to mow and maintain the yard all the way to the street. TRASH & DEBRIS All trash must be in a container or stored out of sight until time for pick up. Trash & recycling containers may not be put out at the street until after 5pm the night before trash pick-up day. They must be removed by 7am the morning after trash pick-up day. The lids of trash & recycling containers must close in order to prevent littering. If the lid will not close, some trash or recycling materials must be removed and placed in another container. Only items that are able to be recycled may be put in recycling containers. Trash will not be picked up if placed in a recycling container. Only normal household trash will be picked up. Construction materials, trash from businesses, and other non- Common City Ordinance & Code Violations For Rental Properties household items will not be picked up. Only one bag will be picked up outside of your trash container. Additional bags, boxes or other containers will not be picked up. Any items not picked up on trash pick- up day must be immediately removed from the street and stored out of sight until they can be picked up. Large trash items, such as furniture, large toys, lawn equipment, etc. that will not fit in the trash container will not be picked up with your weekly trash pick- up They may be picked up free of charge as a special bulky waste pick-up. Call Texas Disposal Systems at (512) 930-1715 to see if you are eligible for a free bulky waste pick-up. Large items scheduled for a bulky waste pick-up may not be put out at the curb until 24 hours prior to the scheduled pick-up. OPEN STORAGE Items may not be stored in driveways, on porches, in yards, or in any other place where they are visible from the street, un- less they are intended for outdoor use. Up- holstered furniture, such as couches and chairs, may not be kept outside. PARKING ON UNAPPROVED SURFACES Cars, truck or trailers must be parked on a driveway or other approved surface. They may not be parked in the dirt, grass or on gravel in a front or side yard. Permits are generally required for surfaces to be ap- proved. JUNK VEHICLES Vehicles that are not currently registered or inspected, or that are wrecked, dismantled, partially dismantled or discarded may not be parked or stored where they can be seen from the street. Car covers are not sufficient to keep vehicles from sight. ENFORCEMENT Depending on the type of violaƟon, tenants or property owners may have charges ﬁled against them in Municipal Court for every day that a violaƟon exists on the property. In addiƟon, the City may do work or have work done to remove or ﬁx the violaƟon, charge the property owner for the work and place a lien on the property. Attachment number 2 \nPage 4 of 12 Item # B Please check the following items immediately upon moving in: (1) Are smoke detectors installed and working in every bedroom, in the area outside of each bedroom, with at least one smoke detector on every story of the residence? Are batteries installed in each detector? If there is a fire extinguisher in the residence, is it properly charged (needle in green area)? (2) Are all windows able to be opened? Do they have locks that work? Are all windows in good condition (not cracked or broken)? (3) Is there any exposed wiring in or outside of the residence? Is the circuit breaker box covered and does the door to the box close? Are there any electrical outlets that do not have covers on them? (4) Does the residence have hot and cold running water? (5) Do the doors close and lock properly? Is there a keyless deadbolt on all exterior doors? (6) Is there a heat source to provide heat in cold weather? (7) Are surfaces underneath or around sinks and toilets in good condition (dry, not mushy, wet or discolored, no evidence of water leaks)? Are ceilings and walls in good condition (dry, no bubbling, not mushy, wet or discolored)? If the answer to any of these questions is NO, report these conditions to the Code Enforcement Unit by phone at (512) 930-3606 or by email at codeenforcement@georgetown.org. Rental Property Safety Checklist For Property Owners Attachment number 2 \nPage 5 of 12 Item # B E.D.I.T.H. Exit Drills In The Home Exit drills in the home can help people prepare for an emergency.  Have 2 ways out of each room.  Know to crawl low to the floor when escaping to avoid toxic smoke.  Know that once you're out stay out.  Know where to meet after the escape.  Meeting place should be near the front of your home, so firefighters know you are out.  Practice your fire escape plan. Georgetown Fire Department 3600 DB Woods Rd Georgetown, TX 78627 Phone: 512-930-3473 Fax: 512-930-3613 Email: georgetownfd.org Home Safety Checklist Contact the Georgetown Fire Department Fire and Life Safety division at (512) 930-3473 www.georgetownfd.org Where Duty Calls There You Will Find Us Georgetown Fire Department Attachment number 2 \nPage 6 of 12 Item # B Candle Safety  Candles are in sturdy fireproof containers.  All candles are extinguished before going to bed or leaving room.  Children and pets are never left unattended with candles. Smoking Safety  Family members who smoke only smoke outdoors.  Matches and lighters are secured out of children’s reach.  Ashtrays are emptied into containers that will not burn. Smoke Alarms  There is one smoke alarm on every level of the home and inside and outside each sleeping area.  Smoke alarms are tested and cleaned monthly.  Smoke alarm batteries are changed at least once a year.  Smoke alarms are less that 10 years old. Carbon Monoxide Alarms  Carbon monoxide alarms located on each level of the home. Cooking Safety Cooking Fires are the number one cause for home fires.  Cooking area is free from items that can catch fire.  Stay in the kitchen when you are cooking food.  Stay near the grill when you are cooking outdoors. Electrical & Appliance Safety  Do not use electrical cords for permanent wiring.  Electrical cords are not frayed or cracked. Heating Safety  Furniture and other items that can catch fire are at least 3 feet from heat sources.  Extension cords are never used with space heaters.  Chimney and furnace cleaned and inspected yearly. Fire Extinguishers  Use portable fire extinguisher when the fire is contained to a small area.  To operate a fire extinguisher re- member the word P A S S P– Pull the pin A- Aim low S- Squeeze the lever slowly S- Sweep nozzle from side to side Attachment number 2 \nPage 7 of 12 Item # B For more information, please visit www.recycle.georgetown.org. RESIDENTIAL SOLID WASTE SERVICES (Garbage)  The City of Georgetown provides garbage collection services through a contract with Texas Disposal System (TDS). ALL City customers living inside the city limits are required to have garbage service through TDS.  Solid waste charges will be billed to your City of Georgetown utility account.  TDS offers 3 cart sizes: 35, 65, and 95 gallons. (Note: the cost is the same regardless of size.)  Garbage pick-up is once a week.  Residents are allowed to dispose of one (1) bag or bundle (must be garbage or brush, no hazardous materials) each week in addition to the cart.  If more than the 1 extra bag needs to be collected, each additional bag must be tagged with a Bag Tag, which can be purchased for $5 each at the Utility Billing Office located at 300-1 Industrial Blvd.  More bags than the 1 extra (cart+1) will not be picked up without a Bag Tag.  TDS can be contacted by phone at (512) 930-1715. REMEMBER: Garbage goes in the landfill. Recycling is used to make new products. RESIDENTIAL CURBSIDE RECYCLING SERVICES  One 95-gallon container will be picked up every-other-week. What you can Recycle: What you cannot Recycle: o Plastics (numbers 1-7) o Glass Bottles (all colors) o Aluminum and steel cans o Paper egg cartons o Cardboard cylinders from paper towels, toilet paper o Newspaper and magazines o Books with cover removed o White paper o Junk mail o Pasteboard (cereal, tissue boxes) o Telephone books o Aluminum foil, pie plates (clean and balled) o Corrugated cardboard o Aseptic and gable top cartons (such as milk or juice cartons) o Plastic bags (ONLY when bagged in the yellow perforated stuffer bags) o Garbage o Hazardous Waste (chemicals, paints) o Loose plastic bags o Styrofoam (any kind) o Pet food bags o Light bulbs o Motor oil containers o Yard waste ( grass clipping, leaves) o Pet waste o Batteries ( any kind) o Aerosol cans o Clothing o Coat hangers o Garden hoses o Snack bags (like potato chips) o Single-use coffee cups o Wine cork Attachment number 2 \nPage 8 of 12 Item # B For more information, please visit www.recycle.georgetown.org. CURBSIDE YARD TRIMMING COLLECTIONS RESIDENTIAL  Seasonal collection program offered to in-city residential customers every other week (opposite weeks from recycling) in the fall and the spring.  In the fall, every-other-week collections start on the first Monday in November and end on the second Friday in January.  In the spring, every-other-week collections start on the first Monday in March and end on the last Friday in May.  Material must be in bundles or compostable kraft paper bags, available at local hardware and grocery stores.  Each bundle, wrapped with string or twine, should be no more than four feet in length and no more than 35 pounds.  Maximum of 20 bags or bundles per collection.  If more than 20 bags need to be collected, each additional bag must have a Bag Tag. Bag Tags may be purchased for $5 each at the Utility Billing office, 300-1 Industrial Blvd.  Brush may also be taken to the Collection Station (250 W.L. Walden Drive). The cost is $5.50 per cubic yard. REMEMBER: All curbside-collected yard trimmings are brought to the City’s Collection Station where it is ground into mulch which is free to all residential customers living inside the City limits. HOUSEHOLD HAZARDOUS WASTE  Vouchers are available for the safe disposal of old paint, used pool chemicals, and other household hazards.  One voucher allowed per household every 90 days.  Vouchers will cover 100% disposal costs for in-City customers and 50% of disposal costs for out-of-City customers.  You may pick up a voucher in-person at the Utility Billing office in the Georgetown Municipal Complex (300-1 Industrial Avenue) or at the Collection Station (250 W.L. Walden Drive). Please bring a recent City of Georgetown utility bill and a photo ID.  The vouchers allow City residential utility customers with active accounts to dispose of household hazards at the Williamson County Recycle Center (495 CR 156), about 8 miles east of Georgetown.  WCRC open by appointment Tuesday – Wednesday, 8 AM – 5 PM, and to general public Thursday and Friday, 8 AM – 5 PM, and Saturday 8 AM – Noon.  WCRC can be contacted by phone, (512) 864-3240, or visit www.mytexashhw.com. REMEMBER: You can also obtain household chemicals, such as cleaners, paint, etc., for free at the WCRC. Attachment number 2 \nPage 9 of 12 Item # B TENANT RIGHTS Some landlords prefer oral agreements, but it is more common for them to require your signature on a written lease. Be sure to read the lease care- fully before you sign it. If you want to change a part of the lease, discuss it with the landlord. If the landlord agrees, the two of you should decide how you want to word the change and then write it into the agreement. Both you and the landlord should then initial the change. For example, many stan- dard leases prohibit pets, but your landlord may be willing to accept a pet if you put down extra money as security. YOUR RIGHT TO PEACE AND QUIET Your rights as a tenant include the right to “quiet enjoyment” as it is called in the law. This means the landlord cannot evict you without cause or otherwise disturb your right to live in peace and quiet. If other tenants in your building are disturb- ing you, you should complain to the landlord. The landlord has a duty to see that you are protected from other tenants’ wrongful behavior. Of course, you may not disturb other tenants either. Except under certain circumstances and subject to certain conditions, a landlord may not interrupt utilities to a tenant unless the interruption results from bona fide repairs, construction or emergency. YOUR RIGHT TO HEALTH & SAFETY You have a right to demand that the landlord repair any condition that materially affects your health and safety. Under Texas law, by renting you the property, the landlord guarantees that the unit will be a fit place to live. Under certain conditions, you and the landlord may have a written agreement that you will make needed repairs. The landlord does not have a duty to pay for or make repairs if you or your guests cause an unsafe or unhealthy condition through negligence, care- lessness, abuse or accident—unless the condition resulted from “normal wear and tear.” Also, the landlord must provide smoke detectors. You may not waive that provision, and you may not discon- nect or disable the smoke detector. YOUR RIGHT TO SECURITY Although there are some specific exceptions, under Texas law a dwelling must be equipped with security devices such as window latches, keyed dead bolts on exterior doors, sliding door pin locks, sliding door handle latches or sliding door security bars and door viewers. These devices must be installed at the landlord’s expense. If such LANDLORD-TENANT disputes are common and can become very emo- tional. You should know your legal rights and obliga- tions. The relationship between Texas landlords and their tenants is governed by several statutes, partic- ularly Chapter 92 of the Texas Property Code, and by various court rulings. However, the most important source of information about your relationship with your landlord is your rental agreement, whether it is written or oral. Attachment number 2 \nPage 10 of 12 Item # B A PUBLICATION OF THE ATTORNEY GENERAL OF TEXAS devices are missing or are defective, you have the right to request their installation or repair. IF YOU HAVE PROBLEMS... If the landlord won’t make repairs needed to protect your health, safety or security and you follow the procedures required by law, you may be entitled to: • End the lease; • Have the problem repaired and deduct the cost of the repair from the rent or • File suit to force the landlord to make the repairs. You MUST Follow These Steps: 1. Send the landlord a dated letter by certified mail, return- receipt requested, or by registered mail, outlining the needed repairs. You may also deliver the letter in person. Keep a copy of the letter. Be sure that your rent is current when the notice is received. 2. Your landlord should make a diligent effort to repair the problem within a reasonable time after receipt of the notice. The law presumes seven days to be a reasonable time, but the landlord can rebut this presumption. If the landlord has not made a diligent effort to complete the repair within seven days and you did not have the first notice letter delivered to your landlord via certified mail, return receipt requested, or via registered mail, send a second notice letter regarding the needed repairs. 3. If the landlord still has not made diligent efforts to repair the problem within a reasonable time after receipt of the notice letter sent by certified mail, return receipt requested, or by registered mail, you may be entitled to terminate the lease, repair the problem and deduct the cost from your rent or get a court to order that the repairs be made. You should consult with an attorney before taking any of these actions. Under Texas law, it is illegal for a landlord to retaliate against you for complaining in good faith about necessary repairs for a period of six months from the date you made such a complaint. Of course, you can always be evicted if you fail to pay your rent on time, threaten the safety of the landlord or intentionally damage the property. You do not have a right to withhold rent because the landlord fails to make repairs when the condition needing repair does not materially affect your health and safety. If you try this method, the landlord may file suit against you. RECOVERING YOUR DEPOSIT Most landlords require you to pay a security deposit to cover any repairs needed when you move out or to cover your failure to pay the last month’s rent. By law, landlords cannot refuse to return the deposit without a valid reason. DEDUCTIONS FOR DAMAGES Under Texas law, you must give the landlord a forwarding address and the landlord must return the deposit—less any amount deducted for damages—within 30 days. If the landlord withholds part or all of your deposit, he or she must give you an itemized list of deductions with a descrip- tion of the damages. NORMAL WEAR AND TEAR The landlord may not charge you for normal wear and tear on the premises and may only charge for actual damage. For example, if the carpet simply becomes more worn because you and your guests walked on it for a year, the landlord may not charge you for a new carpet. If your water bed leaks and the carpet becomes mildewed as a result, you may be charged. ADVANCE NOTICE REQUIREMENTS You should check your rental agreement to see if it requires you to give the landlord advance notice that you are moving. Many leases require 30 days notice as a condition of returning your deposit. Also, you may be required to give notice to end your lease. If you give your landlord your new address in writing and you do not receive your deposit or an explanation within 30 days of your departure, contact the landlord. If you cannot resolve the problem satisfactorily, call your lawyer. Also contact the Better Business Bureau or your local tenant’s council about potential dispute resolution services. You can contact our office to file a complaint. Attachment number 2 \nPage 11 of 12 Item # B A PUBLICATION OF THE ATTORNEY GENERAL OF TEXAS ADDITIONAL TENANT’S RIGHTS INFORMATION If you would like to learn more about tenant’s rights, the Public Information Department of the State Bar of Texas publishes a pamphlet containing a more detailed description of Texas law and tenant’s rights. To obtain this pamphlet, you can contact the State Bar of Texas at (800) 204-2222 ext. 1800 (in Austin, call 427-1800) or by email at pamphlets@ texasbar.com. CONTACT INFORMATION BY US MAIL Office of the Attorney General Consumer Protection Division/010 P. O. Box 12548 Austin, Texas 78711-2548 ON THE INTERNET Web site: www.oag.state.tx.us BY TELEPHONE Main agency switchboard (512) 463-2100 Consumer Protection Division (800)621-0508 or Regional Offices Austin.....................(512) 463-2070 Dallas.....................(214) 969-5310 El Paso...................(915) 834-5800 Houston.................(713) 223-5886 Lubbock.................(806) 747-5238 McAllen..................(956) 682-4547 San Antonio..........(210) 225-4191 PUBLIC INFORMATION & ASSISTANCE (512) 463-2007 (800) 252-8011 REV 01/08 Attachment number 2 \nPage 12 of 12 Item # B City of Georgetown, Texas May 27, 2014 SUBJECT: Final Overview of the proposed South Georgetown Tax Increment Reinvestment Zone -- Micki Rundell, Chief Financial Officer, Mark Thomas, Economic Development Director and Paul Brandenburg, City Manager ITEM SUMMARY: This workshop is to provide a final overview of the proposed South Georgetown Tax Increment Reinvestment Zone, (TIRZ) prior to the 1st reading of the ordinance establishing the zone. This project was previously discussed at the February 11, 2014 Council Workshop, with direction to move forward provided to staff at the February 25, 2014 Council meeting. This project has also been discussed and recommended for approval by the General Government and Finance Subcommittee (GGAF), as well as, the Georgetown Transportation Enhancement Corporation (GTEC) and the Georgetown Economic Development Corporation (GEDCO). The Zone is being created to fund public infrastructure necessary to encourage high quality commercial/retail development at the intersection of IH35 and Westinghouse Road which is seen as the next major node as growth continues to move north from Round Rock. The proposed TIRZ is approximately 595 undeveloped acres along Westinghouse Road, between IH35 and FM1460 and includes not only the commercial areas directly behind the future Bass Pro Shop, but also proposed residential development adjacent to Terra Vista. The intersection at Westinghouse and IH35 is proposed to be major City job center, with not only offices, but also mixed use retail and other related services (including residential) in a campus style development. But, the barrier to traditional develop in this area has always been the cost of infrastructure, including sewer and road improvements. In order to accelerate the development of this area and ensure the quality and type of development the City desires, the City plans to move forward with proactively building the necessary infrastructure improvements, thus encouraging capital investment and the creation of new jobs. The revenues generated within this TIRZ will then reimburse the City's utility and possibly GTEC for cost of those upfront improvements. The TIRZ is expected to be in place until December 31, 2044, or when all project costs (not to exceed $50M) has been reimbursed (including any bonds issued to fund these projects). There are currently 37 different parcels with an assessed value (per 2014) of approximately $18.5M which will become the “floor” value for the TIRZ. At full build out, the assessed valuation is estimated in excess of $573M. Estimated project costs are $48.7M and include sewer, water, electric and road improvements. A feasibility analysis is included with the ordinance. City staff will be working with developers and other entities to further leverage the TIRZ revenues in order to ensure and expedite construction of the improvements. FINANCIAL IMPACT: This proposed TIRZ is expected to accelerate the development of the intersection at IH35 and Westinghouse to create jobs and provide additional retail within the City. Property tax revenues related to this development will be used to reimburse the cost of infrastructure improvements needed to encourage and accelerate such development. New retail will increase sales tax revenues within the City, and new jobs will add additional benefit to the local economy. SUBMITTED BY: Becky Huff ATTACHMENTS: Presentation Cover Memo Item # C Final Overview: South Georgetown Tax Increment Reinvestment Zone (TIRZ) City Council Workshop May 27, 2014 Attachment number 1 \nPage 1 of 8 Item # C Project Update: • Staff met with landowners and stakeholders – Consensus support for the Plan • Quality over quantity • Limitations on expected multi-family – Limitation to C1 and C3 on multifamily – Substantial commitments to move forward with commercial/mixed use projects • Campus style development • Developers awaiting City’s creation of TIRZ before final commitment • Supported by GGAF, GTEC & GEDCO • Improvements will encourage & support other development projects in this quadrant Attachment number 1 \nPage 2 of 8 Item # C Project Overview • 595 Acres located at IH35 & Westinghouse Road – Georgetown’s southern “Gateway” – Capture opportunities due to development heading north from Round Rock • Goal is high-quality development that promotes economic growth & creates jobs – Addresses infrastructure costs that may delay or reduce the quality of development • Wastewater capacity needs • Transportation / connectivity needs Attachment number 1 \nPage 3 of 8 Item # C Georgetown South TIRZ Proposed Area Attachment number 1 \nPage 4 of 8 Item # C Why create a TIRZ? • Accelerates development by removing barriers including…. Infrastructure COSTS – Having utilities and transportation needs addressed encourages capital investment • TIRZ is tool to leverage other City revenue sources…. while having development pay for itself – Wastewater infrastructure costs exceed $7.7M – Major road improvements include Oakmont extension • Costs range from $6.2M to $28M and include Westinghouse Road, Rabbit Hill Road and Blue Springs extension Attachment number 1 \nPage 5 of 8 Item # C How would the plan work? • City creates TIRZ district – May/June 2014 • Phase 1 Infrastructure improvements began – Water Services Fund issues bonds for Phase 1 improvements ($2M) – GTEC issues bonds for Oakmont Dr ($6.2M) • Development occurs – Spec building projects currently on drawing board – Valuation occurs/tax revenue is generated • Debt service payments paid from TIRZ revenue when available – Estimated 2 to 3 years Attachment number 1 \nPage 6 of 8 Item # C Highlights - Proposed TIRZ •595 acres - Westinghouse Road east of IH 35 – Current value approximately $18.5M with 37 property owners •Estimated value at build out exceeds $573M •Improvements costs reimbursed = $48.7M – TIRZ ends in 2044 or when $50M improvements have been reimbursed •Development expected to begin – ASAP – Sewer improvements scheduled - 2014/15 budget Attachment number 1 \nPage 7 of 8 Item # C Questions? Attachment number 1 \nPage 8 of 8 Item # C City of Georgetown, Texas May 27, 2014 SUBJECT: Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Eric Dunlap Claim - Wolf Ranch/Hillwood - CTSUD Section 551.072 – Deliberation Regarding Real Property - Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Deliberation on the acquisition of real property from Lee Logan Schneider and Carolyn Sue Schneider (Parcel 223 Parts 1 & 2) in connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator Sec. 551.074: Personnel Matters - City Manager Annual Performance Evaluation - Municipal Judge Annual Performance Evaluation ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Cover Memo Item # D