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City Council Meeting Minutes/
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Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Monday, January 30, 2012
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with
Mayor George Garver presiding.
Council Present:
George Garver, Patty Eason, Danny Meigs,
Rachael Jonrowe
Council Absent:
Troy Hellmann, Bill Sattler, Pat Berryman,
Tommy Gonzalez
Staff Present:
Rachel Saucier, Assistant City Secretary;
Minutes
Regular Session - To begin no earlier than 01:30 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request
of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551.)
Call to Order: A MEETING OF THE BOARDS AND COMMISSIONS
SUBCOMMITTEE OF THE CITY COUNCIL
Discussion and review of applicants for positions on City Boards and Commissions
Garver opened the meeting and noted that all Council Members were invited to review
applications. He reviewed the documents provided by the Assistant City Secretary to
facilitate identification of candidates for the vacant seats. Garver discussed some
statutory restrictions on certain boards such as a veterinarian on the Animal Shelter
Advisory Board, and he noted the difficulties of recruiting a veterinarian at this time. He
added that the previous veterinarian was excellent, but the demands on his time from
his business caused conflict with attending meetings. Garver asked Council to
recommend any veterinarian they may happen to know.
Garver asked and Saucier identified the supporting documents as related to preserving
staggered membership terms on the boards, members applying for a second term, and
her communication with staff regarding the applicants.
Garver opened the review of the Animal Shelter Advisory Board including the
vacancies and the applicants reapplying. Saucier noted the board description and the
eligibility restrictions. She noted that Mixson can serve as the Animal Shelter Operator.
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She said Carey, the previous Operator, is helping to identify a veterinarian candidate.
Saucier said there is a representative from an animal welfare organization and Council
Member Eason serves as the municipal official.
Eason noted that there are attendance problems with the veterinarians based on their
businesses and responsibilities to their clinics and animals. Garver noted that he
would like to reappoint the previous veterinarian but he was unable to commit the
necessary time.
Garver asked if Council had any questions, and Meigs verified that Mixson is the
operator. Sattler verified that the veterinarian is the only vacant seat needing to be
filled.
Garver introduced the Arts and Culture Advisory Board. He noted three members are
seeking reappointment and staff is supportive of the good work done by this board.
Garver identified Nichols, as the new applicant, should serve a one year term. Eason
spoke in favor of Nichols based on her experience in finance and has served her
complete time on the Library Board. Meigs noted her great volunteer experience.
Council was in accord to appoint Nichols. Jonrowe agreed with Eason that financial
experience would be valuable for the Arts and Culture Advisory Board.
Garver opened the discussion for the Convention and Visitors Bureau Advisory Board.
He identified applicants applying for second terms and identified Patel as a new
member. Eason noted Nichols has valuable experience, and Saucier noted a new
Hotelier would be needed on the board. Eason noted Aguillon is a great leader in the
arts community. Council discussed the membership qualities needed for this board.
Council discussed placing Patel in the partial term and McCullough in the full term
vacant seats. Eason and Meigs noted that Patel could serve in the partial term, based
on staff comments, which would potentially offer five years of service on the board.
Council continued the discussion of applicants and the various boards each applicant
applied for. Saucier identified the vacancies on the other boards. Jonrowe noted that
some applicants may be willing to serve on a different board than what they applied for,
and she would be interested in seeing more balance on some of the boards.
Garver commented that the Economic Development Advisory Board may not continue,
and he recommended possibly moving applicants to other boards. Garver suggested
to hold any formal assignment to this board until a later date if necessary.
Garver introduced the Economic Development Corporation and noted Council Member
Gonzalez currently is serving. He added that Brown has excellent administration
experience and would be a great addition, and Council agreed.
Garver noted that the General Government and Finance Subcommittee received a
request for second terms and Council was in agreement that the currently serving
members were excellent. Council agreed to reappointment.
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Garver opened the discussion for the Library Advisory Board. He said Case and Nix
are recommended appointees, and there are two additional vacancies open for Council
recommendation. Meigs recommended Thompson and Jonrowe agreed based on her
experience. Garver and Council noted that Aguillon would be a good candidate for this
board. Sattler suggested Farkas as a quality applicant, but he agreed Thompson is a
great candidate for this board.
Garver began discussion of the Main Street Advisory Board. He identified McCalla and
Parr's request for reappointment. Garver asked and Saucier identified
recommendations for Kellerman and Jahnke. Eason and Jonrowe discussed GTEC
candidates. Sattler noted the connections between the Convention and Visitors Board
Members and the Main Street Members. Council agreed to add Lesseps to the Main
Street Advisory Board.
Garver introduced the Parks and Recreation Advisory Board. Garver noted that Dance
wishes to stay on the board but to hand over the Chair position to a new member.
Garver introduced Kainer and Johnson related to their experience and staff
recommendations. Meigs and Sattler commented on Johnson's experience.
Garver commented about the Airport Advisory Board and the historical tendency of
board members to be pilots and lease holders at the Airport. Jonrowe suggested
neighboring landowners could offer a positive contribution to balance the board.
Garver identified McLean, Farmer, and Arnette. Saucier noted that staff previously
interviewed Farmer and Arnette for a vacancy earlier in the year, and staff was
interested in placing these applicants. Council discussed balancing the board with
greater diversity of members.
Garver introduced the Building Standards Commission and noted that state regulations
have changed. He continued that this Board,while not very active in the past, will have
an increasingly busy meeting schedule. Council discussed the applicants and
qualifications. Eason noted the specific requirements for Building Standards members.
Council discussed Greenberg's experience as a greater asset for Building Standards.
Garver suggested that Saucier contact Greenberg to verify his willingness to join the
Building Standards. Council agreed to appoint Bostick, Voigt, Hooks, and tentatively
Greenberg.
Garver introduced the Historic and Architectural Review Commission. Saucier
commented on the applicants available and noted a lack of qualified candidates for the
vacancies. Garver asked and Saucier commented that there is a perspective among
the community and staff that new, qualified members should be given priority
appointment over alumni members in order to provide a fresh perspective on the
Commission. Jonrowe asked about residency of Karaffa and she noted he is very
service oriented. She commented that he would be a great asset as a board member.
Eason noted his first choice was the Airport Board. Garver clarified and Council agreed
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that Karaffa should fill a vacancy on the Airport Board. Sattler inquired about the
vacancies and Saucier identified the members leaving the Commission. Council
deliberated about the candidates. Brown's name was suggested as a recommendation.
Meigs suggested recruiting additional applicants from the Chamber of Commerce.
Saucier noted that it has been difficult to fill the Commissioners-In-Training. Jonrowe
suggested Urban and Eby. Meigs agreed and Council confirmed Urban would be a
valuable asset considering the upcoming projects. Garver confirmed Brown, Urban,
and Eby as appointees.
Garver began the discussion regarding the Housing Advisory Board. He identified the
applicants seeking reappointment Fisher, Parkhurst, and Leissner. He commented that
Greenberg should be moved to Building Standards. Eason suggested Mullikin would
offer legal experience and would be a good asset. Jonrowe reviewed Sauthier's
experience and Eason and Meigs agreed Sauthier and Mullikin would be quality
appointees.
Garver introduced the Planning and Zoning Commission. He suggested moving the
Commissioners-in-Training, Pena and Rankin, to the voting membership. Saucier
commented that staff was very glad to have three quality candidates serving on the
Commission. Council discussed options for filling the Commissioners-in-Training, and
Garver suggested waiting to fill the Training seats.
Garver opened discussion about the Transportation Advisory Board. Council
deliberated about the vacant positions, and Garver suggested reappointing Maples.
He also noted Armour, H'Luz, and Hunt. Eason agreed H'Luz would bring the right
experience. Garver asked and Sattler confirmed that Armour would be a good
candidate.
Garver introduced the Transportation Enhancement Corporation vacancies. Jonrowe
suggested Martinez as a potential candidate. Council discussed the available
candidates. Garver confirmed Martinez, Anderson, and Connor as the appointees.
Garver asked Saucier to contact Martinez.
Garver introduced the Utility System Advisory Board. He noted Young and Lindsey are
requesting reappointment. Eason noted that Kostka would be a great member. Sattler
agreed that Kostaka would be a quality candidate. Sattler commented that Beach is an
excellent board member, and Saucier noted that Beach has served two terms but will
be eligible for service at a future date. Meigs suggested Beach would be good on any
upcoming Ad Hoc committees, and Sattler agreed.
Garver opened discussion on the Zoning Board of Adjustment. Garver noted that
Elliott, Moore, and Armour as suggested candidates. Garver asked and Saucier
reviewed the list of candidates. Jonrowe asked about Davis and Eason agreed to
reappoint her. Saucier suggested and Sattler agreed that Elliott and Davis could be
reappointed, and Moore and Armour could fill the vacant seats. Saucier clarified that
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one seat should be appointed for a one year partial term. Garver inquired about the
number of meetings. Garver clarified that Davis, Elliott, Moore, and Armour are the
tentative appointees.
Garver noted that Council has been provided with a roster of Housing Authority
appointees for Council's information. He reviewed the background and experience of
each appointee. Jonrowe noted that Doering could be a good asset for the Housing
Authority. Garver concluded by noting the appointees as Raper, Mosse, Todd,
Gavurnik, and Doering pending his acceptance of the nomination.
Garver asked Council to review the appointees for each board.
Garver said the Animal Shelter Advisory Board includes Albanese and Mixson, and the
veterinarian position would remain vacant until a candidate is identified.
Garver said the Arts and Culture Advisory Board includes Stewart, Richardson, Still,
and noted Nichols as a one year term.
Garver said the Convention and Visitor's Bureau includes Richaud, Blanck, Villarreal,
McCullough, and noted Patel as a one year term.
Garver said the Economic Development Advisory Board will be on hold until further
review. He would like to identify the Board's responsibility and consequences of
dissolving the Board.
Garver said the Economic Development 4A Corporation will include Gonzalez and
Brown.
Garver said the General Government and Finance Subcommittee will include Meigs
and Fought.
Garver said the Library Advisory Board will include Case, Nix, Thompson, and Aguillon.
Garver said the Main Street Advisory Board will include McCalla, Parr, and Lesseps.
Garver said the Parks and Recreation Advisory Board will tentatively include Dance,
Johnson, and Kainer.
Garver said the Airport Advisory Board will tentatively include Landry, McLean, Farmer,
Arnette, and Karaffa.
Garver said the Building Standards Commission will tentatively include Bostick, Voigt,
Hooks, and Greenberg pending his acceptance of the position.
Garver said the Historic and Architectural Review Commission will tentatively include
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Wahrenbrock, Brown, Urban, and Eby to serve as the Commissioner-in-Training.
Garver noted two remaining vacancies.
Garver said the Housing Advisory Board will tentatively include Fisher, Parkhurst,
Leissner, Mullikin, and Sauthier.
Garver said the Planning and Zoning Commission will tentatively include Cochran,
Pena, Rankin, and Massad continuing as as the Commissioner-in-Training. Sattler
noted two remaining vacancies. Meigs confirmed that Massad will continue.
Garver said the Transportation Advisory Board will tentatively include Maples, Armour,
H'Luz, and Hunt.
Garver said the Transportation Enhancement Corporation, 4B, will tentatively include
Gonzalez, Connor, Anderson, and Martinez. Eason clarified that Anderson could fill
the partial one year term, and Council discussed the pending discussion with Martinez
about joining the Corporation. Sattler suggested Anderson as the partial term, and
Eason agreed.
Garver said the Utility System Advisory Board will tentatively include Young, Lindsey,
and Kostka.
Garver said the Zoning Board of Adjustment will tentatively include Elliott, Davis,
Moore, and Armour noted as the partial term.
Garver noted he will contact Doering about the Housing Authority.
Garver said these names are recommendations to be taken to the entire Council. He
noted another meeting will be held Friday at 1pm, and he asked Council to keep the
names confidential until a final list of recommendations is prepared for Council review.
Eason asked that the meeting be moved to 3pm, and Council agreed. Garver thanked
Council for attending the review, and extended appreciation to Saucier for organizing
the information.
Garver adjourned the meeting at 3:49 pm.
Adjournment
The meeting was adjourned at 03:49 PM.
Approved : Attest:
_______________________________________________
Mayor George Garver City Secretary Rachel Saucier,
Assistant
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Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Friday, February 3, 2012
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with
Mayor George Garver presiding.
Council Present:
George Garver, Patty Eason, Danny Meigs,
Rachael Jonrowe
Council Absent:
Troy Hellmann, Bill Sattler, Pat Berryman,
Tommy Gonzalez
Staff Present:
Rachel Saucier, Assistant City Secretary
Minutes
Regular Session - To begin no earlier than 01:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request
of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551.)
Call to Order: A MEETING OF THE BOARDS AND COMMISSIONS
SUBCOMMITTEE OF THE CITY COUNCIL
Discussion and review of applicants for positions on City Boards and Commissions
Garver called the meeting to order at 3:03 pm.
Garver suggested Council review the list of appointees from the previous meeting and
review any outstanding vacancies.
Garver noted Meigs and Eason are present.
Garver discussed the Airport Advisory Board. He suggested that any Chairs should
have a history on the Board as opposed to a new member.
Jonrowe joined the meeting at 3:04 pm.
Meigs agreed with the tentative appointees to the Airport Advisory Board. Garver
noted that the Chair is vacant, and Williams is a respected member. Saucier identified
that Williams is the senior member on the Board. Council deliberated about the Chair.
Garver asked Saucier to follow up with Staff regarding the Chair.
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Garver introduced the Animal Shelter Advisory Board. Garver asked and Eason
responded that Simpson is a quality member. Eason discussed the term limits for
members, and recommended moving forward with Simpson as Chair. Garver asked and
Eason responded that the remaining applicants will complete a quality Board.
Garver noted the Arts and Culture Advisory Board is currently Chaired by Baker.
Council agreed to reappoint Baker as Chair. Garver reviewed the applicants and
Council agreed with the new roster.
Garver introduced the Building Standards Commission appointees and noted Krause is
the continuing member. He suggested and Council agreed that Krause is the
recommended Chair. Eason asked and Saucier confirmed that Greenberg is willing to
join Building Standards.
Garver introduced the Convention and Visitor's Bureau Board and noted that Gipson is
currently serving as Chair. Garver added that Gipson has done a good job and Meigs
concurred. Council deliberated about the membership and agreed on the appointees.
Garver introduced the Economic Development Advisory Board. Garver noted a
conversation with Mark Thomas regarding an upcoming report on the history and
responsibilities of the Board. Garver anticipated dissolution of the Board, and he
suggested holding off on appointments. Eason suggested and Jonrowe agreed that
Council should consider adding membership to the 4A Economic Development
Corporation. Saucier suggested researching city and state law to identify how to add
members. Council agreed that two additional members should be added. Jonrowe and
Eason suggested inviting the Economic Development Advisory Board members to
apply for the new positions, and Meigs agreed based on the great interest in economic
development. Council deliberated about adding seats and recruiting quality members.
Garver introduced the 4A Economic Development Corporation. Council deliberated
about the membership. Garver suggested and Meigs agreed that more citizens would
be an asset to this Corporation. Jonrowe and Eason concurred. Jonrowe noted that
Berryman could continue as President without challenge.
Garver introduced the General Government and Finance Subcommittee and suggested
additional citizen members should be included. Eason agreed. Meigs commented that
this Board works quite well. Garver noted that this Subcommittee was originally
created for Council to have an environment to learn and discuss certain issues with the
ability to come back to the whole Council with a better understanding of the financial
issues. He commented that the citizen component of this Subcommittee has provided a
platform for a better understanding of the City and its financial operations. Meigs
added that the citizens are quality members. Garver continued that this Subcommittee
offers additional insight and transparency into the City's decision making process, and
Meigs agreed. Meigs and Eason agreed that this Subcommittee is a great opportunity
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for citizens with the right expertise. Council deliberated on the process of identifying
candidates for this Subcommittee. Garver suggested and Council agreed to
recommend adding two more citizen seats to start during the 2013 appointment
process.
Garver introduced the Transportation Advisory Board. Garver suggested Meigs could
serve as Chair. Saucier noted the former Chair's tenure ended. Council deliberated
about the membership and Chair. Meigs commented that Maples would be a quality
Chair and asked Saucier to confirm Maples acceptance.
Council discussed term limits and membership on the Boards from a historical
perspective. Council deliberated about Council membership on the Boards and
Commissions.
Garver introduced the Transportation Enhancement Corporation, 4B, and he indicated
that they elect their own Chair. He reviewed the appointees. Jonrowe asked and
Saucier confirmed that Martinez accepted the nomination. Eason asked and Meigs
confirmed that Connor was happy to join 4B.
Garver commented on the membership of the Utility System Advisory Board. He
suggested Nett continue as Chair and Council agreed.
Garver introduced the Historic and Architectural Review Commission and he inquired
about Chair Rapp. Saucier added that Rapp has one year left on her term. Garver
commented that Rapp has great knowledge and energy as a business owner and
contributor to the Commission.
Garver introduced the Housing Advisory Board and noted the reappointments as well
as Mullikin and Sauthier as the new appointees. Garver noted that Todd serves as the
Chair and also on the membership of the Housing Authority. Council confirmed the
recommendations for membership and Todd as Chair.
Garver discussed the Library Advisory Board. He noted the current Chair is
Sensabaugh. Garver asked and Council confirmed that Sensabaugh continue as
Chair.
Garver introduced the Main Street Advisory Board recommended appointees. He
added that Jimenez is the current Chair, and Council confirmed that she continue.
Garver introduced the Parks and Recreation Advisory Board. He noted that Dance has
served as Chair but requested to step down while remaining on the Board. Garver
asked and Council confirmed the recommendation for Hesser to serve as Chair.
Garver introduced the Planning and Zoning Commission. He said Brashear has been
serving as the Chair and Council confirmed the membership and reappointment of
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Brashear as Chair.
Garver introduced the Zoning Board of Adjustment. He noted that Elliott has tenure on
the Board and recommended Elliott as Chair. Council confirmed the recommendations
for membership and the Elliott as Chair.
Garver reviewed appointees to the Housing Authority.
Council deliberated about filling the remaining vacancies. Council suggested
continuing advertising for candidates with the specified eligibility.
Garver informed Council that the list of recommended appointees will be placed on the
next Council agenda for action.
Garver adjourned the meeting at 4:05 pm.
Adjournment
The meeting was adjourned at 04:05 PM.
Approved : Attest:
_______________________________________________
Mayor George Garver City Secretary Rachel Saucier,
Assistant
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Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, June 26, 2012
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Patty Eason, Danny Meigs, Bill Sattler, Tommy
Gonzalez, Rachael Jonrowe, Troy Hellmann, Jerry
Hammerlun
Council Absent:
All Council Present
Staff Present:
Paul E. Brandenburg, City Manager; Robert Fite, Fire Chief; Bridget Chapman, Acting City Attorney;
Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Laurie Brewer, Deputy City
Manager;
Minutes
Policy Development/Review Workshop - Call to order at 03:00 PM
A Social Service and Youth Program Funding Applicant Presentations to Council -- Paul E. Brandenburg, City
Manager
Mayor asked and Brandenburg described the history of the social services and youth funding programs for the
audience. He spoke about the application process and noted the Council will determining the actual allocation in
August. He noted $400,000 is potentially being requested and added the Council received copies of all of the
application documents. He thanked all of the organizations for their contributions to the community. Mayor laid
out the parameters for the process and said each speaker will be allocated three minutes to discuss their
requests with the City Council.
Representatives from the following organizations spoke to Council regarding their requests for social service
funding:
Assistance League of Georgetown ($20,000), Bluebonnet Trails Community MHMR ($16,800), Brookwood
Community of Georgetown ($25,000), Faith in Action Caregivers ($20,000), Georgetown Caring Place- The
Caring Place ($50,000), Georgetown Cultural Citizens Memorial Association ($10,000), Georgetown Partners in
Education ($15,000), Getsemani ($5,000), Habitat for Humanity Williamson County ($35,000), Literacy Council of
Williamson County ($4,500), Lone Star Circle of Care ($100,000), Williamson County Crisis Center- Hope
Alliance ($45,000 + $5,000 challenge grant), Williamson Burnet County Opportunities ($6,000 plus in-kind rent
and utilities)
Representatives from the following organizations spoke to Council regarding their requests for youth program
funding:
Boys and Girls Club of Georgetown ($60,000), Georgetown Cultural Citizen Memorial Association ($4,000),
Georgetown Partners in Education ($15,000), Georgetown Project ($25,000), Getsemani Community Center
($6,000), Hill Country Book Festival of Georgetown ($2,000), WC4C- Williamson County Community Coordinated
Child Care ($35,000), Williamson County Historical Museum ($10,000), Williamson Council on Alcohol and
Drugs- Lifesteps ($8,000)
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For complete video and audio of the presentations from the organizations as well as questions from City Council,
please visit the City of Georgetown's GTV website at http://government.georgetown.org/gtv/
Mayor spoke about how, last year, the decisions on the funding allocations were done as a committee of a whole.
He asked if the Council would like to use that method this year as well. Gonzalez said it worked last year and
noted the Council should duplicate what they did last year and continue with that method.
B Emergency Management Update -- Robert Fite, Fire Chief
With a Powerpoint Presentation, Fite said this is the a presentation about the emergency notification task force
and their findings and recommendations regarding the emergency notification system. He introduced two
members of the task force to the City Council. He provided a brief overview of the emergency notification task
force. He said they had two meetings in May. He said, after researching many communities, they found a
consistent outcome that the cities that had the optimum level of protection have four levels of protection: social
media, emergency notification system, an outdoor warning system and public education. He spoke about social
media and public education and how the cost of these methods is minimal. He spoke about the possible
notification process available and the current budget in place. He spoke about how the City can not use reverse
911 through CAPCOG for emergency notifications. He said the City is looking at blackboard connect or a code
red process. He said the notification system for Georgetown would cost up to $20,000. He spoke about the
outdoor warning sirens. He noted he brought in Federal Siren and had them do a study of the warning siren
coverage of the city. He said the City's topography and trees hampers the City's outdoor warning sirens. He said
they did a thirty five page analysis of the current system and what it would take to get the City 100% covered. He
said the City would need to have 22 potential locations for sirens. He said he will narrow these down to the core
City locations and will present these same findings to the ESD in July to try and partner with them. He said, if the
City was to fund this entire program, it is $471,000. He said they are looking to scale this down to the core City
area and ask the ESD to partner with the City. He said there are grants available for this type of system. He said
the actual software and computer components can be a part of the public safety complex. He said if he is to
take 16 of the sites and they partner with the ESD on eight of them, they are looking at a cost of up to $200,000
to get the City completely covered. He said he is looking for guidance on whether or not to move forward with this
plan and try to solve this by 2014. He said he thinks the City can fix this with minimal impact and noted his game
plan is to get this fixed by 2018. Mayor asked and Brandenburg said if Council wants Fite to move forward with
this, staff will come back with a project plan. There were many questions. Hellmann said he likes the direction
Fite is going. Eason said she supports Fite's direction and noted she is glad this is finally happening. Meigs said
he supports moving forward and Sattler agreed. Hammerlun thanked Fite and the committee for their work on
this study. Jonrowe agreed and thanked everyone. She asked and Fite said there is no maintenance funding for
the current system. She asked about the cost of the maintenance on top of the installation price. She said she
thinks this is long overdue.
Meeting recessed to Executive Session under Sections 551.071, 551.072 and 551.074 -- 5:22 PM
Meeting returned to Open Session and adjourned -- 6:10 PM
Adjournment
The meeting was adjourned at 06:10 PM.
Approved : Attest:
_______________________ ________________________
Mayor George Garver City Secretary Jessica Brettle
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Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, June 26, 2012
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Patty Eason, Danny Meigs, Bill Sattler, Tommy
Gonzalez, Rachael Jonrowe, Troy Hellmann, Jerry
Hammerlun
Council Absent:
All Council Present.
Staff Present:
Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City
Secretary; Micki Rundell, Chief Financial Officer; Jim Briggs, Assistant City Manager; Laurie Brewer,
Deputy City Manager; Wayne Nero, Police Chief; Carla Benton, Planner II; David Munk, Utility Engineer;
Glenn Dishong, Utility Director; Robbie Wyler, Historic District Planner; Jordan Maddox, Principal
Planner; Mike Peters; Information Technology Director; Edward Polasek, Transportation Services
Director; Bill Dryden, Transportation Engineer; Mark Miller, Transportation Services Manager;
Minutes
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
Lone Star Rail District- Here is the bi-weekly report of LSRD major activities for 6/22/2012 (a few days late
due to the CAMPO TWG meeting):
Passenger Rail/Project Strategy –
· Work in Travis and Hays Counties to secure agreement for local operations and maintenance
funding continues. Unfortunately, the Travis County Commissioners Court did not endorse LSRD’s request
at this time to have staff work with the District on structuring an interlocal agreement (IA) for tax increment
financing (TIF) zones around proposed LSTAR station sites for later consideration by the Court. LSRD has
been invited by the Court to return in October, after the budget cycle, to make the request at that time. The
team is wasting no time, however; we have moved on to discussions with the City of Austin on the proposed
IA, and a process to get the proposals before the city’s Finance Committee and City Council in the near
future. In Hays County, the working group made up of city, county, and LSRD staff and consultants has
made a report to Judge Cobb on 6/11, and subsequently met with the policy group that the Judge convened
on 6/21 to present the findings of the rail TIF workgroup. Next steps in Hays County include presentations to
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city councils and the Court to make a similar request as that made in Travis County and Austin, to begin IA
negotiations with staff.
· A meeting has been scheduled between LSRD, consultants on the LSTAR project, and City of San
Antonio elected leaders and staff regarding a project update and request for the city to coordinate meetings
between city, county, and VIA staff (at a minimum) to begin discussions on TIFs and other possible
operations and maintenance revenue sources for the future LSTAR service.
· The comprehensive business plan is largely complete at draft level; LSRD consultants PFM are
working on the last chapters, which detail the financial/P3 strategy that the District will follow in the coming
months to begin securing capital funds for the project, and to inform financial and operational negotiations
with Union Pacific (an effort which will be coordinated by RL Banks, a highly-regarded railroad operations
and economics firm).
· Staff met with the North Texas Council of Governments & MPO to discuss statewide rail strategies
and ways to pursue state and federal legislative coalitions to improve freight and passenger rail
infrastructure.
· Staff continues to work with Congressional and Senate staff in Washington to support streamlined
environmental clearances for passenger, freight rail, and highway projects, including the "Ribble
Amendment" in the current transportation funding bill. Submitted letters of support to Senator Hutchison and
members of the Texas Congressional delegation serving on the joint Senate/House Conference Committee
on the bill.
· With the Austin Chamber of Commerce, staff visited with each member or staff of the Austin-San
Antonio Corridor Congressional delegation to support enhanced funding for transportation projects and
improved environmental review process.
Union Pacific / Freight Relocation –
· Follow-up meetings to the 6/6 and 6/7 inspection trips over UP territory for the proposed LSTAR
line and the San Antonio-Seguin bypass territory are tentatively scheduled for the middle of July with UP
leadership and staff in Omaha to discuss findings, approaches, and continuing operational coordination as
the project progresses.
Freight Bypass Stakeholder Engagement –
· The team, consisting of LSRD staff and consultants and representatives of Union Pacific, continues
to meet bi-weekly to coordinate messaging and report on ongoing outreach efforts. Meetings are currently
scheduled with, or being set up with: Williamson County Judge Gattis (pending), San Antonio
Councilmember Lopez (pending), and the Georgetown Chamber of Commerce (6/25).
· KgbTexas has been added to the Stakeholder Engagement effort, coordinating strategic messaging
and outreach specific to San Antonio/Bexar County. A draft messaging document has been created, in sync
with the overall messaging strategy agreed to by the Hahn/LSRD/Union Pacific team, to guide the San
Antonio/Bexar County work.
· Meetings were held since the last report with Williamson County Commissioner Morrison (6/8),
Hays County Commissioner and LSRD Board Member Conley (6/11), the City of Manor (6/14), Manville
WSC (6/14), the City of Bastrop (6/18), and Bluebonnet Electric (6/21).
Public Engagement –
· Lone Star Rail staff attended the Project Connect North Corridor public meeting held in Pflugerville
on 6/19.
· Lone Star Rail staff gave a presentation on Lone Star Rail to the annual statewide convention of the
Texas Public Works Association in Mesquite, Texas, and will give another on freight rail issues to the San
Antonio Mobility Coalition's Leadership Luncheon series.
Other –
· Lone Star Rail District continues to participate actively in the CAMPO Transit Working Group and
Project Connect initiatives to define the future Central Texas high capacity transit system.
City Manager Comments
- Independence Day Holiday Closings
- Fireworks
- Irrigation Schedule
- Police Officer Promotion
Action from Executive Session
Motion by Meigs, second by Sattler to approve the Acting City Attorney's appointment of Skye Masson as
Assistant City Attorney.Approved 7-0
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Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table
at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak
and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward
to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on
Tuesday, June 12, 2012 -- Jessica Brettle, City Secretary
D Consideration and possible action to approve a License to Encroach into a public right-of-way at 201
Briarwood Drive, being Lots 3A and 3B, Block D, Briarwood Subdivision Section 1, to be known as Sports
Clips Headquarters -- Carla Benton, Planner II and Elizabeth Cook, Community Development, Acting Director
E Consideration and possible action to engage McCall, Parkhurst & Horton, L.L.P. to respond to Internal
Revenue Service questionnaire and examination of the Combination Tax and Revenue Certificates of
Obligation, Series 2008, issued May 20, 2008 -- Micki Rundell, Chief Financial Officer
F Forwarded From the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve First Amendment to Task Order TCI-11-001, for professional
services relating to materials test for the LWTP Phase III, with Terracon, Inc. of Austin, Texas, in the amount
of $15,000.00 -- David Munk, P.E., Utility Engineer and Glenn W. Dishong, Utility Director
Motion by Hellmann, second by Sattler to approve the consent agenda in its entirety. Approved 7-0
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
G Second Reading of an Ordinance for a Special Use Permit for an on-site drive-through on a Mixed-Use
Downtown (MU-DT) zoned property, at City of Georgetown, Block 24 (replat), to be known as Hat Creek
Burgers, located at 405 S. Austin Avenue -- Robbie Wyler, Historic District Planner and Elizabeth Cook, Acting
Planning Director (action required)
Wyler said at the April 3 Planning and Zoning Commission, there was a recommended denial of the permit and at
the May 22 City Council meeting, there was a 4-3 vote to approve the item on first reading. He said, since that
meeting the applicant went to the Historic and Architectural Review Commission where action was postponed
due to some questions and concerns. He said, since then, the applicant met with staff to address those
concerns. He showed Council the most recent site layout. He said some of the questions raised were regarding
stacking, the auto circulation and the sidewalks being pedestrian friendly. He noted one of the larger changes is
that the site is no longer accessed off of the alley. He said the circulation has been detailed on the site. He said,
outside of that, there have been no significant changes. He said this site layout is the same as the one going to
the historic commission. He read only the caption of the ordinance on second reading.
The developer, John Kiltz, said he would like to add a few brief comments to Wyler's presentation. He said, since
the last meeting, they reviewed the position of the opposition and noted most of the concerns were regarding the
shared driveway. He spoke about the driveway and how 100% of it is on their property. He said they have
continued to work with City staff and City traffic to come up with some solutions. He showed Council the new
design and noted, with this design, they have ceded the entire alleyway to the townhome owners. He spoke how
they are going to put a fence dividing the project and the homeowners as well. He said there is a total of 30 feet
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of concrete that is theirs to use. He showed Council a view of what the privacy fence will look like and added
they will be painting the structure the same colors as the townhomes. He said they want to make this thing work
and noted they are being generous.
The following citizens spoke to Council in opposition of the Special Use Permit:
William Bryce, Rick Williamson, Ross Hunter, Mari Dody, Bob Mullins, Richard Cutts, Rebecca Pfiester, Carolyn
Britt, David Romine, Renee Hanson, Clark Lyda, John Reeder, Andrew Solin, Nancy Knight, Karen Lee Davis,
Mandy Solin
The following citizens spoke to Council in favor of the Special Use Permit:
Kirk Kriegel, Michael Schwartz, Micah Anderson, Katie Ogden, Jim Kellum, Rene Banglesdorf
For complete video and audio of the comments from the public,please visit the City of Georgetown's GTV
website at http://government.georgetown.org/gtv/
Mayor asked and the City Attorney Bridget Chapman ruled on the votes needed today in order for the Council to
approve the item. Hellmann asked and Chapman spoke about the Ethics issue that was brought up by some of
the constituents. Chapman said Hellmann is not required to recuse himself in this instance and cited the sections
of the local and state Ethics policies that supports that opinion. Hellmann said he is not received any economic or
financial interest from this business. Gonzalez said he stated his comments before but noted he does not have
any affiliation with the Hat Creek project. He said he seems like people are saying that most people are against
this project and added, just because they do not come to the to the meeting does not mean they are opposed to
a property. He said he hears a lot of positive things for this project from the public as well. He said this is not
something that is completely unusual. He said he hears a lot about traffic but noted he has heard other traffic
concerns for other projects in the area. He noted there is a lack of consistency of concerns between one project
and another project. He said the drive thrus are an indication of the development in the area and said they have
not hurt the downtown. He noted there have been a lot of accusations made about people's ethics and noted he
has seen some very nasty emails telling Council what they have to do. He noted that is very mean spirited. He
said you elect your folks but noted you don't have to be insulting and threatening. He said he thinks Hat Creek is
a great project and added he commends Kiltz for all that he has done and the flexibility he has shown. He said
Austin Avenue is a main thoroughfare in Georgetown. He said, while he understands homeowners' concerns,
there is a greater good that is being served. Jonrowe said that John and Drew have a wonderful company and
added it would be a great addition to Georgetown. She thanked them for doing what they have done with the plan
to be more accommodating to the concerns. She said she is still opposed to the drive thru and noted any project
that goes in there is going to have an impact on traffic. She said she does have, however, some environmental
issues with idling cars in the drive thru. She spoke about pedestrian access off of Austin Avenue. Jonrowe asked
and Kiltz spoke about the pedestrian access to the property in the plan as it currently stands. Hammerlun
thanked the City staff for all of their expertise and hard work. He noted staff has recommended approval of this
and noted he is convinced they are experts on this. He said he also has an issue with the access for pedestrians.
He said he has taken the opportunity to review the entire package that will go to HARC on Thursday and added
he suggests anyone interested should review the package as submitted to the HARC agenda. He noted that was
helpful to him. He thanked the applicant for the work they have done to deal with some of the issues with respect
to the alley. He said he thinks the plan is better in that regard. He said he has been a customer of Hat Creek in
Westlake and, if he was a homeowner, his concern would not be the drive thru but the noise from the kids. He
said it is a significant family friendly place. He said he too has concerns with the traffic, particularly at 4th Street.
He spoke about traffic on Austin Avenue is something that we as a community will need to deal with. He said he
has spoke to his constituents and noted there are people on both sides of the issue. He noted he has the ultimate
responsibility tonight to make a decision and provide a vote. He said the one thing he has been convinced of is
that he thinks the drive thru use of this project is compatible. He said he would consider exploring the idea of a
closing time for the drive thru as well as the amount of traffic served through the drive thru. Sattler thanked
everyone for coming and said he listened intently to what everyone said. He thanked Wyler and Kreger for the
work they have done. He complimented staff and noted staff does not overlook these things. He complimented
the Hat Creek Burger developers as well. He noted his constituents are overwhelmingly in support of this project.
Meigs defended the other Council members regarding the ethics accusations made at the meeting and said his
issue with this project is overturning the Planning and Zoning Commission votes. Hellmann said it is very
apparent where he stands from last time and he said he has a verified legal right to have that opinion. He said
he takes exception to the fact that there were accusations made. He addressed the complaint regarding an illegal
campaign contribution and why that is not the case. He cited a section from the Texas Ethics Commission
upholding the argument. He said he thinks this is a good project and noted he does not think this goes against
the downtown master plan. He noted he thinks this enhances the master plan and bridges the gap on the
undeveloped lot. He said he does not think this creates an environment that is more negative than any of the
other permitted uses for the site. Eason thanked everyone for coming out. She said the Council is making
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decisions about people's property rights tonight. She said she understands the emotion and noted she has not
seen such a well organized effort in her nine years on Council. She said she can only speak highly of the effort of
the property owners to preserve their rights. She said she is going to vote against the drive thru. She said the
drive thru is the only and only issue that is causing so much opposition. She thanked Ms. Britt, Ms Knight and Dr.
Romine for their words at the meeting tonight. She said staff is not making any of the final decisions and noted
they are just telling Council the facts of the matter and asked the Council to make the final decision. She said, if
the development must have a drive thru, it would be better if they moved to a different location.
Motion by Gonzalez, second by Hellmann to approve the Ordinance on second reading.
Motion by Jonrowe, second by Hammerlun to amend the motion to restrict the special use permit so that the
business drive thru can operate no later than 9pm and that no more than 50% of the business be from the drive
thru.Eason said she does not see how the drive thru can be limited to 50% of the business. Meigs said he can
not approve trying to limit the percentage of business being done at the drive thru. Jonrowe said it is usually a
simple function to determine which business is done in which fashion. She does not think this is a difficult thing to
place on a business and added she sees this issue as being complaint driven. Sattler said he could support the
9pm shut down of the drive thru, but he does not want to limit someone's revenue source. Jonrowe said she
thinks she is being generous with the 50% limitation and added the developer even said only 30% of their income
is derived from the drive thru. There was much discussion regarding this regulation.
Vote on the amendment: Approved 4-3 (Meigs, Eason, Sattler opposed)
Vote on the original motion as amended: Approved 4-3 (Jonrowe, Eason, Meigs opposed)
Meeting recessed at 8:50PM
Meeting resumed at 9:00 PM
H Public Hearing and First Reading of an Ordinance amending Chapter 9.13 of the Code of Ordinances relating
to the Juvenile Curfew -- Wayne Nero, Police Chief and Bridget Chapman, Acting City Attorney (action
required)
Nero described the item and spoke about the sunset provision and how it has passed. He noted this Ordinance
will renew the curfew.
Public Hearing was opened a 9:01PM
No persons were present to speak.
Public Hearing was closed at 9:01PM
Nero read only the caption of the ordinance on first reading after having satisfied the requirements of the City
Charter.
Motion by Gonzaelz, second by Jonrowe to approve the Ordinance on first reading. Approved 7-0
I Public Hearing on a voluntary disannexation from the city limits of approximately 267.3 acres located
along Leander Road, also known as Water Oak and Williamson County M.U.D. #25 -- Jordan J. Maddox,
AICP, Principal Planner
Maddox described the item and said, in December, Council approved two agreements with the Water Oak
Development. He said those agreements paved the way for this development to be built outside of the City. He
noted this is the first of two public hearings and no action is required.
Public Hearing was opened at 9:03 PM
No persons were present to speak.
Public Hearing was closed at 9:03 PM
J Public Hearing and First Reading of an Ordinance for a Rezoning from Residential Single-Family (RS)
District, Agriculture (AG) District and Local Commercial (C-1) District to Planned Unit Development (PUD)
with a base district of Local Commercial (C-1) District, for 4.23 acres in the C. Stubblefield Survey, including
Lot 1 of Good Luck Subdivision, to be known as Wolf Ranch North, located from 1020 to 1100 West
University Avenue -- Carla Benton, Planner II and Elizabeth Cook, Community Development, Acting Director
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(action required)
This item has been pulled from the agenda by the applicant.
K Public Hearing and First Reading of an Ordinance for a Rezoning from Residential Single-Family (RS)
District to Local Commercial (C-1) District for Quail Meadow, Unit III, Block 10, Lot 5 (pt), located at 2501
Oak Lane -- Carla Benton, Planner II and Elizabeth Cook, Community Development, Acting Director (action
required)
Benton described the location of this property and said this is a request for a rezoning on a small strip of land.
She described the zoning districts in this area. She said the area supports the retail conversion of the small piece
of land into the retail property. She said the remainder of the lot facing Oak Lane will remain residential. She
said staff is in support of this request as it will resolve a conflict between property owners. She described that
conflict for the Council.
Public Hearing was opened at 9:08 PM
Speaker, Webster Mean, said he is the owner of the property and he also represents the development. He noted
they are not changing the use of the property. He spoke about the confusion about the location of the property
line and noted that issue was resolved. He said this is just a matter of housekeeping.
Public Hearing was closed at 9:09 PM
Benton read only the caption of the Ordinance on first reading after having satisfied the requirements of the City
Charter.
Motion by Jonrowe, second by Hammerlun to approve the Ordinance on first reading. Approved 7-0
L Public Hearing to consider the proposed addition of approximately 32.59 acres of land (Section 6 of the
Georgetown Village Planned Unit Development Subdivision) to the Georgetown Village Public
Improvement District #1 -- Bridget Chapman, Acting City Attorney and Micki Rundell, Chief Financial Officer
Chapman said this is a hearing to consider the addition of 32.59 acres into Georgetown Village. She said this is
just the public hearing and the next item is the Resolution to actually add Section 6 to the PID.
Public Hearing was opened 9:11 PM
Speaker, Richard Nesbit, said he is the President of the Georgetown Village PID and noted he appreciates all of
the hard work the City has done to bring Section 6 into the PID
Public Hearing was closed at 9:12PM
M Consideration and possible action to approve a Resolution making certain findings in connection with the
addition of approximately 32.59 acres of land, consisting of Section 6 of the Georgetown Planned Unit
Development, to the Georgetown Village Public Improvement District No. 1, related to the advisability of
the improvements, the nature of the improvements the boundaries of the proposed District, the method of
the assessment and the apportionment of cost between the district and the City as a whole -- Bridget Chapman,
Acting City Attorney and Micki Rundell, Chief Financial Officer
Chapman described the item and said this is a Resolution will add Section 6 of the Georgetown Village to the PID
and noted the homeowners have petitioned to do this. She said the developer would normally add the property
to the PID and, as homes are built, they are assessed in accordance with the agreement. She said,in this
instance, because of financial issues Section 6 was never added. She noted the homeowners are petitioning to
be added to the District.
Motion by Meigs, second by Gonzalez to approve the Resolution.
Hammerlun asked and Rundell said the 20 cents assessed per 100 valuation goes to a special revenue fund
used by the PID for their property maintenance and upkeep of the amenities over and above city standards. She
said the original $1,000 has never been collected because there was no way to do that. She said the
assessment is done through the tax office.
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Vote on the motion: Approved 7-0
N Consideration and possible action to approve the purchase of Panasonic Toughbook Computers and
Related Mounting Equipment from Paradigm System Solutions (DIR Vendor) in the amount of $167,434 --
Mike Peters, Information Technology Director
Peters described the item and said this is an annual review of the city's toughbook computers. He said all of the
toughbooks are for the police department. He continued to describe the purchase for the department including
the addition of five ruggedized computers for the police officers on motorcycles.
Motion by Eason, second by Jonrowe to approve the purchase. Approved 7-0
O Consideration and possible action to accept a grant award of $127,526 from the Texas Department of Public
Safety and Federal Emergency Management Agency to be used to develop a local mitigation action plan
to assess natural hazards in the City -- Laurie Brewer, Deputy City Manager
Brewer described the item and said this grant would be used for an engineering study to help staff develop a
hazard mitigation plan. She described a hazard mitigation plan for the Council. She said the completed plan
goes to FEMA for approval. There were many questions regarding the grant and the plan it will fund.
Motion by Meigs, second by Jonrowe to accept the grant. Approved 7-0
P Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve Change Order No. 1 with DNT Construction , LLC, of Round
Rock, Texas, for additional work required to connect Sam Houston Avenue with the Southeast Inner Loop
west of Maple Street, in the amount of $526,186.39 -- Edward G. Polasek, AICP, Transportation Services
Director and Bill Dryden, P.E., Transportation Engineer
Polasek said this item is an extension of the current project to the west. He noted this project was not covered in
the original scope and design.
Motion by Eason, second by Meigs to approve the change order. Approved 7-0
Q Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a contract to Cholla Pavement Maintenance of Apache Junction,
AZ for the rejuvenation and single course surface treatment portion of the 2012 Street and Drainage CIP in
the amount of $878,430.88 -- Edward G. Polasek, AICP, Transportation Services Director and Mark Miller,
Transportation Services Manager
Miller described the item and said the project was publicly advertised and bid opening was on May 29. He said
there are two processes involved for two different areas. He described the areas being affected by this project.
He said this item was unanimously recommended for approval by the GTAB Board.
Motion by Meigs, second by Gonzalez to approve the award of contract.
Sattler asked and Miller described the actual product used in the street rehabilitation. He said they are waiting to
do this until it is a little less hot outside. Approved 7-0
R Forwarded From the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Task Order KPA-12-004 with Kasberg, Patrick & Associates,
LP of Georgetown, Texas, for professional services related to the North Georgetown Addition Water Line
Improvements in the amount of $131,815.00 -- David Munk, P.E., Utility Engineer and Glenn W. Dishong, Utility
Director
Munk described the item and described the area where the water line improvements will be taking place. He
noted they are upgrading five inch lines to right inch lines for fire protection purposes.
Motion by Meigs, second by Gonzalez to approve the task order. Approved 7-0
S Second Reading of an Ordinance amending City of Georgetown, Code of Ordinances Section 2.08.010
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Administrative Divisions and Departments -- Micki Rundell, Chief Financial Officer (action required)
Rundell described the item and read only the caption of the Ordinance on second reading.
Motion by Eason, second by Gonzalez to approve the Ordinance with the amendment that the Main Street
Department move under the Downtown and Community Services Division. Approved 7-0
T Second Reading of an Ordinance amending Chapter 2.16 of the Code of Ordinances relating to
Compensation and Expense Reimbursement for the Mayor and Councilmembers -- Bridget Chapman,
Acting City Attorney (action required)
Chapman described the item for Council and read only the caption of the Ordinance on second reading
Motion by Jonrowe, second by Sattler to approve the Ordinance. Approved 7-0
Meeting adjourned at 9:32 PM
Adjournment
The meeting was adjourned at 09:32 PM.
Approved : Attest:
_______________________ ________________________
Mayor George Garver City Secretary Jessica Brettle
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Institutional
Regional Commercial
Community Commercial
Ag / Rural Residential
Employment Center
HIgh Density Residential
Low Density Residential
Mining
Mixed Use Community
Mixed Use Neighborhood Center
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Open Space
Specialty Mixed Use Area
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Sec. 2.24.010. - Meetings.
Regular Meetings
at City Hall
at 7
periods
Workshop Meetings.such
,in detail.
The purpose of workshop meetings is to explore or discuss problems
.can, of course,
such meetings
Occasionally, public hearings may be held at workshop
meetings for the convenience of the public.
Special Meetings.
special meetings
Sec. 2.24.020. - Agenda—Placing items on the agenda.
The stipulations set forth in this section and Sections 2.24.030 through 2.24.060 relate to the
agenda for meetings of the Council:
any City to
Any
. Any necessary staff
. Agenda items, including any supporting
to
included in the agenda packets, must be received
by the City Secretary's office at City Hall by 5:00 p.m.Tuesday of the week preceding
at which item is to be considered.
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B staff
Sec. 2.24.030. - Agenda—Consent agenda.
Before the consent agenda is
voted upon, any item included shall be removed upon the request of any Councilmember. Any item
removed from the consent agenda upon request will be handled separately in the same manner as
an agenda item.
Sec. 2.24.040. - Agenda—Agenda packets.
at Georgetown Public Library at
afternoon meetings. Incomplete items contained in the
agenda packets are subject to being deferred to the next regular
Sec. 2.24.050. - Agenda—Notice of meetings.
notice
the requirements of the Texas Open Meetings Law. (Article
6252-17, V.T.C.S.)
Sec. 2.24.060. - Agenda—Public notices.
The City Secretary's office will assume responsibilty for issuing to newspapers, radio and television
stations a copy of the agenda advising them that the regular meeting will be held on the following
Tuesday night. Notice of the Council meetings will appear in the news media and on the City
website at least one day before any regular meeting. The City Secretary's office will also assume the
responsibility for compliance with the Open Meetings Act. The agenda for regular Council meetings
will be provided to the news media and placed on the City website at least 24 hours before the
scheduled regular meeting.
Sec. 2.24.070. - Chairperson.
or Chairperson
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Sec. 2.24.090070. - General rules—Quorum.
Sec. 2.24.100080. - General rules—Compelling attendance.Attendance.
should or
Sec. 2.24.080090. - Call to order.
or
Sec. 2.24.110100. - General rules—Right of floor.
member
member
member
Sec. 2.24.140. - Code of conduct—.
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Sec. 2.24.130110. - Code of conduct—Councilmembers.
Sec. 2.24.150. - Decorum and debate.
A. No member shall speak more than five minutes on any subject or amendment, which time
maybe used in any combination of separate speech or comments totaling five minutes.
Councilmembers may yield a portion of their time to another. The Mayor shall not be obligated to
recognize any Councilmember for a second comment on the subject or amendment until every
Councilmember wishing to speak has been allowed a first comment. Any member wishing to speak
more than five minutes on any question or amendment thereto shall be permitted to do so without
objection upon motion supported by majority plus one of the Council. No member shall be
permitted to interrupt another.
is
Sec. 2.24.120. - Parliamentary procedure.
Motion to Approve
question of the issue, and
upon seconding by another Councilmember, the motion for calling
Motion to Adjourn
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of issue shall immediately be put to
Passage
Motion to Recess. address
previous
shall terminate debate on the motion, amendment or amended motion,
and the matter shall move on immediately.
Table 2.24.120
PARLIAMENTARY QUESTIONS, MOTIONS AND THEIR PRECEDENCE
Debatable Amendable
A Majority
Vote 2/3 Vote
Second
Required
1. To Adjourn NO NO YES NO NO, Unle
other
busines
pending
2 To Take a Recess NO YES YES NO NO
3 For the Previous Question NO NO YES NO YES
4 To Continue to a Time
Certain
YES YES YES NO YES
5 To Commit, Refer or
Recommit
YES YES YES NO YES
6 To Amend YES YES YES NO YES
7 To Amend an Amendment YES NO YES NO YES
8 To Offer a Substitute
Amendment
YES YES YES NO YES
9 To Amend a Substitute
Amendment
YES NO YES NO YES
10 To Table NO NO YES NO YES
11 Bring From Table YES NO YES NO YES
12 Reconsider Prior Action YES YES YES NO YES
13 Motion to Suspend Rules YES YES NO YES YES
Motion to Table
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Motion for Previous Question
Motion to Amend.
Motion to Withdraw
Take from the Table.
Sec. 2.24.180. - Consideration of ordinances, resolutions and motions—130 -Motion to
reconsiderReconsider.
, and then only
and in accordance with Section
2.24.020
Sec. 2.24.170. - Consideration of ordinances, resolutions and motions—140. -Voting
required. Guidelines
member
B. Members
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C
D
Sec. 2.24.160. - Consideration of ordinances, resolutions and motions—Motion to reconsider.
A
B.
Sec. 2.24.190150. - Suspension of rules.
Sec. 2.24.160 Governance Policy
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City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 1 of 10
CITY OF GEORGETOWN
CITY COUNCIL GOVERNANCE POLICIESPOLICY
INTRODUCTION
The Georgetown City Council, including Councilmembers and the Mayor,is the governing
body for the City of Georgetown; therefore. Therefore,it the City Council must bear the initial
responsibility for the integrity of governance. The Council is responsible for its own
development (both as a body and as individuals), its own discipline, and its own performance.
The development of this policy is designed to ensure effective and efficient governanceBy
adopting this policy the Council acknowledges its responsibility to each other, to the
professional Staff, and to the public. This policy will be reviewed annually.
This policy will address governance process, and council/staff relations. By adopting these
guidelines for elected officials, we acknowledge our responsibility to each other, to our
professional staff, and to the public.
GOVERNANCE GUIDELINES
The City Council will govern the City in a manner associated with a commitment to the
preservation of the values and integrity of representative local government and democracy, and
a dedication to the promotion of efficient and effective governing. The following statements
will serve as a guide and acknowledge the commitment being made in this service to the
community.
The City Council shall:
be responsive to the needs of the citizens ofand the Georgetown Ccommunity. In doing
so, the Council will provide by providing pro active visionary and strategic leadership,
delineate a clear distinction between the Council and Staff roles,and focusfocusing on
the future rather than the past;
strive to recognize its responsibility to the future generations by addressingdeveloping
goals that address the interrelatedness of the social, cultural, and physical natural
characteristics of the community when developing ends (goals); ;
continue to be dedicated to friendlycommunicate and courteous relationshipsserve with
staff, otherrespect, dignity and courtesy in relations with Staff, all Councilmembers,
members of the boards and,commissions,committees,and the public;and seek to
improve the quality and image of public service;
endeavor to keep the community informed on municipal affairs; and encourage
communication between citizens and the City Council;
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City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 2 of 10
strive forto develop strong,working relationships among Georgetown, Williamson
County, Southwestern University, Georgetown Independent School District,
Georgetown Chamber of Commerce, and the Georgetown Industrial Foundation;
andother community and civic organizations;
make a commitment, individually,be committed to improve the quality of life for the
individual and the community,;and to
be dedicated to the faithful stewardship of the public trust. and seek to improve the
quality and image of public service.
GOVERNANCE PROCESSPRINCIPLES
City Councilmember Responsibilities:The office of elected official is one of trust and service to
the citizens of Georgetown. This position creates a special responsibility for the Georgetown
City Councilmember. In response to this, the Georgetown City Council is expected to govern
this City in a manner associated with a commitment to the preservation of the values and
integrity of representative local government and local democracy,and a dedication to the
promotion of efficient and effective governing. To further these objectives, certainthe following
principles shall govern the conduct of every Council member, who each Councilmember and
the Mayor. A Councilmember and the Mayor shall:
represent unconflicted loyaltybe loyal to the interests of the citizenry. This
accountability supersedes anycitizens of Georgetown, superseding conflicting loyalty
such as that to advocacy or interest groups and,membership on other boards or staffs.
This accountability supersedes the , employment with other organizations, and
personal interest of any Councilmember actinginterests as an individual citizen of the
City;
be dedicated to the highest ideals of honor and integrity in all public and personal
relationships in order that the member may merit the respect and confidence of the
citizens of Georgetown;
refrain from any activity or action that may hinder one s ability to be objective and
impartial on any matter coming before the Council, shall not seek nor accept gifts or
special favors, and shall believe that personal gain by use of confidential information or
by misuse of public funds or time is dishonest.
recognize that public and political policy decisions, based on established values, are
ultimately the responsibility of the City Council;
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City of Georgetown
Governance Policies (Per Resolution 940125 UU)
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conduct business in open, well publicized meetings in order to be directly accountable
to the citizens of Georgetown. It is recognized that certain exceptions are made by the
State for executive sessions. However, any action as a result of that type of meeting will
be handled later in open session.
CODE OF ETHICS
To avoid any appearance of conflict of interest with respect to their fiduciary responsibility,
Councilmembers shall:
act and conduct themselves, both inside and outside the City s service, so as to give no
occasion for the distrust of their integrity, impartiality or of their devotion to the best
interests of the City and the public trust which they hold; , to merit the respect and
confidence of the citizens of Georgetown;
ensurerefrain from any activity or action that may hinder the Mayor, all City
Councilmembers, City Manager, City Division Directors, City Secretary, Municipal
Court Judge, City Attorney,ability to be independent, objective and all members
ofimpartial on any matter coming before the Council,such as accepting gifts or special
favors;
not condone any unethical or illegal activity, such as using confidential information for
personal gain or misusing public funds or time;
recognize that publiccommittees, commissions and boards appointed bypolitical
policy decisions, based on established values, are ultimately the responsibility of the
City Council have complied;
comply with the provisions of the City s Ethics Ordinance (Chapter 2.20 of the
Georgetown Municipal Code); ) and other applicable rules and laws governing the
conduct of elected officials; and
conduct business in open meetings for transparency and direct accountability to the
citizens of Georgetown.
COUNCIL not condone any unethical or illegal activity. All members of the Council
agree to uphold the intent of this policy and agree to govern their actions accordingly.
In the event of a violation, or a perceived violation of the governance and/or ethics policies,
1.One or more members of the Council may request that the Mayor select two
Councilmembers to accompany him/her to meet with the Councilmember who has
violatedthe policy.
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City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 4 of 10
MEETINGS
Each Councilmember shall:
A.If the Mayor is in question, then the Mayor Pro Tem will selct one
Councilmember to accompany him/her to meet with the Mayor.
2.If the Councilmembers fail to mitigate the problem, then two Councilmembers may
request an item to be placed on the City Council Agenda for additional discussion with
the affected Councilmember or Mayor.
COUNCIL MEETING PROCEDURES
Councilmembers will be familiar with and follow the Council Meeting Procedures
Ordinance
(Chapter 2.24 of the Georgetown Municipal Code);
Additionally, Councilmembers shall:
be familiar with and follow parliamentary rules applicable to the Council process and
procedure;
effectively use the Consent Agenda;
be responsible for being prepared to come to the City Council Meeting and discuss the
agenda, and are encouraged to attend at least one Texas Municipal League sponsored
conference each year in order to stay informed on issues facing municipalities;
be prepared for meetings and for discussion of the Agenda; and
be informed about previous action taken by the Council in their absence. In when the
case of absence from a workshop session where informationCouncilmember is given, the
individual Council Member is responsible for obtaining this information prior to the
Council Meeting when said item is to be voted uponabsent.
when addressing an agenda item, first be recognized by the Mayor, confine
himself/herself to the question under debate, avoid reference to personalities, and refrain
from impugning the integrity or motives of any other council member or staff member
in his/her argument or vote; during the Council Meeting, preserve order and decorum.
Councilmembers shall not interrupt or delay proceedings, and shall not refuse to obey
the orders of the Mayor or the rules of the Council. Councilmembers shall demonstrate
respect and courtesy to each other, to City staff members, and to members of the public
appearing before the Council. Councilmembers shall refrain from rude and derogatory
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City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 5 of 10
remarks and shall not belittle staff members, other Councilmembers, or members of the
public. They should not use their position to secure special privileges and should avoid
situations that could cause any person to believe that they may have brought bias or
partiality to a question before the Council.
MAYOR S ROLE
The Mayor is responsible for the integrity of the Council s process and is the authorized speaker
for the Council. The Mayor shall be the presiding officer at all meetings, shall preserve order
and decorum and encourage all Councilmembers to participate in discussion. The Mayor will
act as mediator in any conflict and will seek consensus of Councilmembers. The Mayor is
responsible for orientation of new Councilmembers and for dissemination of ongoing
information on councilCouncil procedures, staff and media relations, current agenda items and
meetings.
COUNCIL COMMITTEES
In order for the Council to maximize its effectiveness it may choose to utilize any or all of the
following three processes: council committees, citizen advisory committees, and standing
boards/commissions.processes:
Council Subcommittees or Ad Hoc Committees will assist the Council by preparing
policy alternatives and implications for Council deliberation.Council committees are to
help the Council do its job, not to help the staff do its jobs.
Citizen Advisory Committees will assist the Council or Staff with technical expertise to
resolve specific policy decisions.The Citizens
Advisory Committee may be designated to assist either the Council or the staff.
Standing Board/Boards,Commissions (in addition to their legal responsibilities) are, and
Committees thoroughly investigate, discuss and deliberate issues to make informed
recommendations to Council.The City Council shall provide leadership through clear
ends (goals) for the boards/commissions. Further, the Council will provide regular
ongoing communication to boards/commissions.
COUNCIL TRAVELEDUCATION AND TRAINING
The City Manager shall coordinate and facilitate the orientation of new Councilmembers.
Continuing education and training which focus uponof Council is a priority. The Mayor and
Councilmembers are encouraged to attend continuing education and training programs
focusing on city/county/regional/state/national issues, policy and governance are encouraged
for the Mayor and Councilmembers. Mandatory attendance is expected at the annual budget
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Governance Policies (Per Resolution 940125 UU)
Page 6 of 10
retreat, council orientation session, and ethics seminar. Continuing education and training are
priority items and encouraged in accordance with the adopted travel policy.
MEDIA RELATIONS
.The Council and the City Manager recognize that the, City Secretary and City Attorney shall
coordinate and facilitate the continuing education and training of Councilmembers.
NEWS MEDIA RELATIONS
News media is an important link between
the Council and the public.It is the Council s desire to establish aThe Council desires a positive,
professional working relationship with the media to insure well informedinform and
educatededucate citizens. To this end:
All reporters will receive an agenda in advance and will be furnished support material
needed for clarification if requested.
about the issues facing the City. The City Manager, or his/her designee, is the Citys official
media relations representative on administrative and operational matters.The Mayor is the
Citys media relations official representative and primary spokesperson for the Council on
matters regarding policy decision or any Council information pertaining to issues on the
agendaissues.
On administrative matters, the City Manager is the spokesperson, unless he has
appointed a media relations person, to present staff information on the agenda.
COUNCIL/STAFF RELATIONS WITH STAFF
The City of Georgetown recognizes the importance of an excellenta positive relationship
between itsthe City Council and the City Manager. The effectiveness of the organization is
dependent on the respect of the flow of authority as established by the Charter: Public to
Elected City Council to City Manager to Staff. In order to maximize the efficiency and
effectiveness of the Council/Manager form of government, the following guidelines shall be
adhered to by the Council (elected officials),appointed officials and Staff of the City of
Georgetown.
Manager to Staff.
The power held by the
Council authority is held collectively, not individually.Therefore, The Mayor and
Councilmembers may not attempt to exercise individual authority over the City
organizationhave no authority to speak for or act on behalf of the Council without Council
action or direction taken during an open meeting.
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Item # Q
City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 7 of 10
The City Manager is the Council s single official link to the City operating organization.All
Council authority delegated to staff is delegated through the City Manager.The City Manager
is authorized to make decisions,and take actions, as long as they are consistent with the
Council s Council policies. The Council , applicable ordinances and other law.
Items that may entail a change its policies, to restrictin administrative procedures or operational
matters daily operations or procedures shall go through the City Manager. Items that entail a
change in the latitudeoverall policy or an ordinance of choice given to the City shall require City
Council approval.
The City Manager Manager, but so long as any particular delegation continues,shall provide
regular written updates to the City Council, City Attorney, and City Secretary informing them
of the progress on projects, City events, and items of concern currently pending before the
Council and its members will respect the City Manager s choices. This does not prevent the
Council from obtaining information in the delegated areasCity.
The City Manager is responsible for facilitating communication between Council and Staff. For
purposes of this paragraph Staffdoes not include the City Attorney or the City Secretary.
Elected officials shall not give direction or orders to Staff. Communication between Council
and Staff shall be through the City Manager. Specifically:
The City providing Manager shall delegate Council action and/or direction to
Staff,shall provide appropriate Staff attendance at meetings,and shall
coordinate appropriate Staff response to Council action and/or direction.
Requests for Staff attendance at a meeting shall be made through the City
Manager. The City Manager must approve the request for Staff attendance at
the meeting.
Requests for public presentations and public informational meetings
conducted or attended by Staff shall be made through the City Manager. The
City Manager must approve the public presentation or public informational
meeting.
Requests for information or questions to Staff shall be made through the City
Manager. The City Manager will obtain the requested information to all the
Council or answers from Staff and will provide the request/question and the
responsive information/answers to the Mayor and Councilmembers.
Requests for work to be performed or for other items of an operational nature
either in a specific district, or city wide, shall be presented to the City
Manager.
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Item # Q
City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 8 of 10
Staff shall notify the City Manager of direct contact by an elected official concerning any
inquires by a specific Council Memberthe above communication matters.
The City Manager willshall demonstrate professional and ethical behavior and shall be held
responsible for the professional and ethical behavior of himself/herself and his/her staff.Staff.
The City Manager is also responsible for seeing that his/her staff receives theappropriate
education and information necessary to address the issues facing municipal government.
training of Staff.
COUNCIL RELATIONS WITH THE CITY ATTORNEY
The City Attorney is the legal advisor for the Council, its committees, commissions and boards,
the City Manager, and all City officers and employees with respect to any legal question
involving an official duty or any legal matter pertaining to the affairs of the City. The City
Attorney represents the City, not individual Councilmembers, City officers or employees.
No Councilmember shall request or direct the City Attorney to initiate an action or prepare any
report that is significant in nature, or initiate any significant project or study without the
consent of a majority of the Council. The City Attorney shall determine whether or not a
matter is significant. The City Manager and City Secretary shall be informed of any project,
study, opinion or report requested by the Counil and prepared by the City Attorney s requested
by the City Council. The City Manager shall not prevent Councilmembers from communication
with the City Attorney.
COUNCIL RELATIONS WITH THE CITY SECRETARY
The City Secretary is the record keeper of documents resulting from Council action including
the minutes, ordinances, and resolutions. The City Secretary, and/or his/her designee, shall
oversee Records Management within the City and ensure compliance with applicable local and
state laws.
The City Secretary shall serve Council as an administrative liaison and contact for citizens and
City Staff in addition to assisting the Mayor with ceremonial activities, proclamations, and
public appearances.
The City Secretary, and/or his/her designee, shall work with the Mayor and coordinate the
administration of Council appointed boards, commissions, and committees. The City Secretary
shall serve as the Staff Liaison to the Citys Ethics Commission, and concurrently with the City
Attorneys office, assist in compliance and education related to local and state ethics
regulations.
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Item # Q
City of Georgetown
Governance Policies (Per Resolution 940125 UU)
Page 9 of 10
The City Secretary is responsible for coordinating and managing the Citys elections in
collaboration with the City Attorney and Williamson County and shall communicate with
current and prospective Councilmembers.
The City Manager and City Attorney shall be informed of any project, study, opinion or report
requested by the Council and prepared by the City Secretary requested by the City Council.
The City Manager shall not prevent Councilmembers from communication with the City
Secretary.
STAFF AND COUNCIL RELATIONS WITH
BOARDS, COMMISSIONS AND COMMITTEES
Staff support and assistance may be provided to advisory boards, commissions and committees.
Advisory bodies, however, do not have supervisory authority over City employees. While Staff
may work closely with advisory bodies, Staff members remain responsible to their immediate
supervisors and, ultimately, the City Manager. The members of the commissions, boards, or
committees are responsible for the functions of the advisory body. The chairperson is
responsible for committee compliance with the municipal code and/or bylaws. Staff members
are to assist the advisory boards bodies to ensure appropriate compliance with the Charter,
ordinances, state and local laws and regulations.
Staff support includes: preparation of an agenda; preparation of reports providing a brief
background of the issues, a list of alternatives, recommendations, and appropriate backup
materials, if necessary; and preparation and maintenance of permanent minutes of advisory
body meetings. Advisory body members should have sufficient information to reach decisions
based upon a clear explanation of the issues. It is important to note that City Staff seeks to not
influence boards, commissions and committees in their decision making process. Staff should
provide information on options considered along with a summary of pros and cons of each
option. Any prior direction by City Council on a particular issue should be provided by Staff to
any board, commission or committee considering the issue.
The role of the Citys boards, commissions and committees is to perform the specific functions
established in state statutes, City ordinances, resolutions, or minute orders as applicable and to
advise the City Council about the topics assigned.
If When a Council Member is unhappy about a department, he/she should always talk it
over with the City Manager, not the Division Director.
a Councilmember attends a meeting of a board, commission or committee, the Councilmember
shall not take part in the meeting nor address the board in any manner, whether by questions or
statements. A Councilmember shall not attempt to influence the decisions of boards,
commissions and committees, either directly or indirectly, nor express an opinion to a board,
commission or committee about its actions unless at a City Council meeting. This policy
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Item # Q
City of Georgetown
Governance Policies (Per Resolution 940125 UU)
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provision does not apply to a Councilmember who is participating as a duly appointed member
of a board, commission or committee.
All instructions to board, commissions and committees by the City Council shall be in writing
or made on the record at a City Council meeting.
The City Manager will also be responsible for meeting personally with new members
informing them about city facilities, city procedures, and insuring that staff has prepared
information needed for the orientation of new Councilmembers.
The City Council will monitor the City Manager and organization in a way which will
be as automatic as possible, using a minimum of Council time so that meetings can be
used to create the future rather than to review the past. A given policy may be
monitored in one or more of three ways:
Internal Report: Disclosure of compliance information to the Council from the City
Manager, generally in the form of the monthly report and memos.
External Report: Compliance information by an external auditor who is selected by
and reports to the Council.
Direct Council Inspection: Discovery of compliance information by a Council
Member, a committee or the Council as a whole. This is a Council inspection of
documents, activities or circumstances directed by the Council which allows a
prudent person test of policy compliance. Upon the choice of the Council, any
policy can be monitored by any method at any time.
COUNCIL AGENDA
The City Council Agenda will be prepared by staff with direction from the City Manager. The
Council expects a clear presentation of items and all information necessary to make informed
decisions. Councilmembers will study agenda items and if additional information is needed,
request the City Manager to provide further information and address concerns or corrections
prior to the meeting to allow staff professional preparation time.
The City Manager shall designate the appropriate staff member to address each agenda item
and shall see that each presentation is prepared and presented in order to inform and educate
the Council on the issues which require Council action. The presentation should be
professional, timely, and allow for discussion of options for resolving the issue
Attachment number 3 \nPage 10 of 10
Item # Q
Attachment number 4 \nPage 1 of 1
Item # Q
Cover Memo
Item # R