HomeMy WebLinkAboutAgenda CC 08.24.2021 WorkshopN otice of M eeting of the
Governing B ody of the
C ity of Georgetown, Texas
August 2 4, 2 02 1
The Georgetown City Council will meet on August 24, 2021 at 2:00 P M at City Council Chambers,
510 W 9th Street Georgetown, TX 78626
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This is a re vise d age nda. It was re vise d at 8:40 a.m. on Thur sday, A ugust
19, 2021.
The Geor getown City C ouncil is now mee ting in pe rson. A quor um of the
City C ouncil will be in atte ndanc e at the Geor getown City C ouncil
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Policy De ve lopme nt/Re vie w Workshop -
A P resentation and discussion regarding the airport renaming request and update to the P olicy for
Naming City Facilities, P ublic P ark Lands and P ublic Streets -- Mayra Cantu, Assistant to the
City Manager
B P resentation and discussion regarding updates on initiatives from the City of Georgetown Office
of Organizational and Operational Excellence -- Seth Gipson, P erformance Management
P rogram (P M P ) Manager and Christina Richison, Business Improvement P rogram (BIP )
Manager
C P resentation and discussion regarding potential water/wastewater resiliency projects for
application for possible Williamson County American Rescue P lan funds -- Chelsea Solomon,
Director of Water Utilities
D P resentation and discussion regarding grant opportunity for mental health support through the St.
David’s Foundation -- Sally Miculek, Library Director.
E P resentation and discussion regarding the City’s Statement of Qualifications (S O Qs) P olicy and
P rocedures -- Edward O’Neal, Support Services Manager
F P resentation and discussion regarding attendance and compensation of the Mayor and City
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Council -- Skye Masson, City Attorney
Exe cutive Se ssion
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
G Sec. 551.071: Consul tati on w i th Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- Litigation Update
- Indemnity Agreement with 3 C P L Holdings, LL C
- P roposed Settlement in the City of Georgetown v. Lera Brock Hughes Trust No. 2, George J .
Shia, Co-Trustee and Forrest N. Troutman, Co-Trustee
Sec. 551.086: Certai n P ubl i c P ow er Uti l i ti es: Competi ti ve M atters
- P urchased P ower Update
Sec. 551.087: Del i berati on Regardi ng Economi c Devel opment Negoti ati ons
- P roject Flex P ower
- P roject Triangle
Adjournme nt
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that
this Notice of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet,
G eorgetown, T X 78626, a plac e readily ac cessible to the general public as required by law, on
the _____ day of _________________, 2021, at __________, and remained so pos ted for
at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding the airport renaming request and update to the P olicy for Naming City Facilities,
P ublic P ark Lands and P ublic Streets -- Mayra Cantu, Assistant to the City Manager
I T EM S UMMARY:
F I NANC I AL I MPAC T:
N A
S UBMI T T ED BY:
Mayra Cantu, Assistant to the City Manager
AT TAC HMENT S :
Description
R esolution 111406-U
Updated R enaming P olic y
Airport R enaming P olic y Update
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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CITY OF GEORGETOWN
POLICY FOR RENAMING CITY FACILITIES,
PUBLIC PARK LANDS AND PUBLIC STREETS
I. PURPOSE
The Purpose is to establish a systematic, fair, and consistent policy and process for public requests
to rename city facilities, public park lands, and public streets. The policy provides for citizen input,
recommendations from a diverse committee, and City Council approval to adopt all names.
II. INTENT
The success and vitality of the City depends on the contribution and support from citizens,
volunteers, financial donors, community leaders and officials. Honorees may include individuals,
groups, companies, or corporations. The City welcomes the opportunity to honor those who have
demonstrated outstanding service and have worked to enhance our community. A fair and
impartial policy is necessary to assure that naming or dedicating a facility based on an individual,
group or corporation is reserved for those most deserving and appropriate, and to recognize
substantial gifts · benefiting the City. Further, naming decisions should not be influenced by
personal prejudice, favoritism, political pressure, or temporary popularity.
III. OBJECTIVES
The renaming process of City facilities, public park lands, and public Streets should:
1. Advance the reputation of the City, as well as increase the understanding
and public support for its programs.
2. Ensure ready identification or geographical association by the public.
3. Encourage public participation in the naming, renaming and dedication of
City facilities.
4. Encourage naming of City facilities in accordance with the geologic,
geographical, cultural, historical, botanical, horticultural, scientific, or ecological
features indigenous to the site and the community.
5. Encourage the dedication of lands, facilities, or donations by individuals
and groups.
IV. CRITERIA
A. GENERAL CRITERIA
A public request for the naming of a City Facility, Public Park Land, or Public
Street may be made based upon the following:
1. A significant monetary, grant, donation, or bequest to the City toward the
acquisition or development of a public facility.
2. Special consideration may be given to recommended names in honor of an
individual, family, or organization that:
a) Made a significant monetary, grant, donation, or bequest to the City
toward the acquisition or development of a public facility,
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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b) Provided major and lasting services or in-kind contributions to the
purchase, planning development renovation or maintenance,
c) Demonstrated dedication to service in ways that brings special credit
to the City, or
d) Volunteered or provided substantial community service that has had
a major impact or benefit to a large sector of the City.
3. If the City Facility, Public Park Land, or Public Street is to be named after
an individual, it is recommended that it be after the person has been deceased for
a minimum of two years. Some criteria considerations can include:
a) Same guidelines for living people or organization shall apply;
b) Proposed names commemorating a deceased person(s) shall be
considered only if the living next of kin have approved the request; and
c) Renaming a City facility, public park land, or public Street in
memory of a deceased person should not be considered until at least two
years after the date of the death of the person.
4. If the City facility, public park land, or public street is to be renamed for
honoring a City official, employee, or other appointed public official, it is
recommended that it be considered after the person’s employment or public
service has been concluded for a minimum of two years.
5. If the City facility, public park land, or public Street is to be renamed for
geographical, geologic, historical, botanical, horticultural, scientific, or
ecological features indigenous to the site or to the immediate vicinity of the site,
it is recommended that City facilities, public park land, or public street(s) be
named after City of Georgetown historic sites, descriptive names, places, or
features (such as streets, schools, or natural resources). Names should be chosen
after a feature that is associated with a real characteristic of the site and easy to
remember. That feature should be relatively timeless so that the name does not
diminish in appropriateness with time.
B. CITY FACILITIES
1. As a general policy, renaming requests for City facilities should be
considered in accordance with the general criteria outlined in Section IV,
subsection A, or;
2. Should take into account the location, such as the name of the adjacent street
or the related plat or subdivision.
C. PUBLIC STREETS
This policy only applies to streets after they have been dedicated as public.
1. As a general policy, Public Streets should be named in accordance with the
general criteria outlined in Section IV, subsection A.
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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2. A petition submitted by an individual or group to change the name of a
public street must include a notarized list of abutting property owners who agree
with the proposed name change. The list must have an affidavit/sworn statement
at the bottom that the person submitting the list affirms they are true signatures
and that statement is notarized. The list must represent the owners of at least 2/3
of the linear feet of abutting property for the petition to be considered. The name
of a street that is located within a designated historical district should not be
changed unless there are compelling reasons for the change.
D. PUBLIC PARK LANDS
1. As a general policy, Public Park Lands should be named in accordance with
the general criteria outlined in Section IV, subsection A.
2. Regional/City level parks may be named after a geographical designation,
a predominant physical feature of the land, a historical name, organizations, or
the name of an individual.
3. Community and neighborhood level parks should be named after the
subdivision which dedicated the land, the name of the neighborhood,
organizations, or the name of an individual.
4. The suffix ''park'' should be added title name of the park.
5. Areas, facilities, and accessories such as playgrounds, pavilions or sport
fields within a park can be named differently using the above stated criteria.
V. CRITERIA FOR RENAMING OF CITY FACILITIES, PUBLIC PARK LANDS,
OR STREETS
Renaming of a City Facility, Public Park Land, or a Public Street is discouraged. The primary
reason is to not diminish the original justification for the name or discount the value of the prior
contributors without a compelling reason to do so. The following are guides for staff when
considering a renaming request:
1. City Facilities, Public Park Land, or Public Streets named by deed
restriction cannot be considered for renaming.
2. If a City Facility, Public Park Land, or Public Street is named after an
individual, the name of the public property should not be changed unless there
are compelling reasons presented for the change. Requests to change such a name
should be subject to the most critical examination, so as to not discourage future
donations, gifts, volunteerism, or other public service.
VI. PLAQUES, MARKERS, MEMORIALS
Recognition shall include site signage, including a permanent plaque, sign, or marker. The decision
concerning type, design and size of site signage shall rest with the City Manager, or his or her
designee. All plaques, signs, or makers shall comply with the City of Georgetown's current
design regulations.
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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VII. CITY FACILITY, PUBLIC PARK LAND, OR PUBLIC STREET FEATURES
Important and substantial City Facility, Public Park Land, or Public Street features within a named
area may be given a name other than the name of the principal area, using the same guidelines as
used for naming areas.
VIII. PROCEDURES
A. SUBMISSIONS OF REQUESTS
1. Petition Signatures – General Requirements
a) All individuals and organizations requesting to rename a City of
Georgetown Facility, Public Park Land, or Public Street must submit a
City of Georgetown Application for Renaming a City Facility, Public Park
Land, or Public Street and a petition to the Office of the City Manager as
set forth below. Any letters from appropriate organizations and individuals
which provide evidence of substantial local support for the proposal shall
be submitted at that time. All applications requesting that a City of
Georgetown property or facility be renamed will be reviewed by the City
Manager’s Office for completeness and submitted to the Renaming
Committee, defined below.
b) The applicant shall submit to the City Manager’s Office the
original notarized copy of a Petition which:
c) Clearly states, on each page containing signatures, the full intent of
the Petition;
d) have an affidavit/sworn statement at the bottom of the list that the
person submitting the list affirms they are true signatures and that statement
is notarized
e) Is signed by either:
(1) the owners of a majority of the properties immediately
adjacent to the affected property or facility or
(2) 500 residents of the City of Georgetown, if for a Facility
that serves the public at large; and
f) Contains, in addition to the signatures, the clearly printed names and
complete Georgetown addresses of all signatories.
2. Petition Signatures – Additional Specific Requirements
In the following circumstances, the additional specific requirements apply:
a) If renaming a Public Park within a subdivision, the Petition must be
signed by15% of the owners of property within the recorded subdivision; or
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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b) If renaming a Public Street, the street shall not be renamed unless
the owners of two-thirds of the linear feet of the abutting property agree to
change the name of the street. Individuals and groups submitting the request
shall be required to provide a notarized list of the concurring property
owners’ agreement.
B. SUBMISSION TO COMMITTEE
The City Manager shall submit the request to a committee consisting of the City Manager or
designee, the manager of the affected department or his/her representative, a member of the
department’s advisory board or other appropriate community representative and two (2) appointed
Councilmembers for a committee totaling five (5) members (the “Renaming Committee”). The
Renaming Committee shall research, review, and study the recommendations and all its supporting
documentation. A Public Meeting will be conducted regarding the request and thereafter allow
thirty (30) days after the Public Meeting for public comment.
C. SUBMISSION TO THE CITY COUNCIL
The Renaming Committee shall submit its recommendation regarding the request to the City
Council. The City Council will review all City Facility, Public Park Land, Public Street naming
and/or name change requests, and shall be the final authority for all such decisions.
D. WAIVER OF GUIDELINES
The City may consider a waiver to any portion of these guidelines or procedures, if by a vote of
the City Council the Council agrees to such a waiver of said portion for any other reason.
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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APPENDIX
CITY OF GEORGETOWN
APPLICATION FOR RENAMING CITY FACILITIES,
PUBLIC PARK LANDS AND PUBLIC STREETS
Applicant's Contact Information:
Name:________________________________________________________________________
Address:______________________________________________________________________
E-mail: _______________________________________________________________________
Phone:________________________________________________________________________
Naming/ Renaming Information for City-Owned Land or Facility:
Suggested Name:
_______________________________________________________________________
Location of Site or Facility:
_______________________________________________________________
Is the proposed name for only a portion of the site or facility (e.g. a field, meeting room, etc.)?
o Yes o No
If yes, please indicate portion suggested for naming/renaming:
_________________________________
To name or rename a City-owned site or facility, certain criteria must be met. Please indicate
below which criteria will be met for the proposed name (please check all that apply):
o The name preserves the geographic, environmental (relating to natural or physical
features), historic or landmark connotation of particular significance to the area in which
the land or facility is located, or for the City as a whole.
o The name is in honor of an individual, family, or organization that donated money for
the purchase, construction, renovation, or maintenance and/or provided major and lasting
services or in-kind contributions to the purchase, planning, development, renovation, or
maintenance of the of the land and/or facility.
o The name recognizes a past elected or appointed official or a current or former
employee who has: (check at least 3 criteria below)
o Made contributions over and above the normal duties required by his/her
position;
o Had a positive impact on the past and future development of the City of
Georgetown, including programs or facilities;
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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APPENDIX
o Made significant volunteer contributions to the community outside the scope of
his/her position;
o Had exceptionally long tenure with the City of Georgetown;
o Significant public support for a memorial to the past elected or appointed
official or employee on the occasion of his/her death or retirement.
Please provide a detailed explanation that supports the criteria for which you are requesting
naming or renaming (please attach additional pages as needed to provide a thorough response):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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Policy for Naming City Facilities, Public Park Lands, and Public Streets
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APPENDIX
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
PLEASE NOTE:
The cost of plaques, monuments and/or replacement of signs resulting from naming or renaming
of City owned facilities, lands and/or portions of facilities will be borne by the individual, group
or organization sponsoring the request. An exception to this policy may be made by the City
Council in the case of economic hardship and if there are City funds available to cover the costs.
City of Georgetown Use Only:
Date Received:
Date Scheduled for Review by Committee:
REQUIRED ATTACHMENTS:
Notarized petition as described in Section VIII, A
RECOMMENDED ATTACHMENTS:
Documentation to support application to meet criteria outline in Section IV
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Facility Renaming Policy
and Airport Renaming Request
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OVERVIEW
•Renaming Request
•Criteria
•Next Steps
•Policy Update
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TIMELINE
12 Nov. 2019
Request to rename airport came before City
Council
•Airport Renaming Committee created, and public comment
period began
19 Dec. 2020
Committee Meeting
•Public meeting opening the public comment period
•Public comment period from Dec 19 -Jan 20
4 Feb. 2020
Committee Meeting
•Reviewed public comment and policy criteria
•Created recommendation for City Council
25 Feb. 2020
City Council Meeting
•Staff presented Committee’s recommendation
•Received Council direction
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COUNCIL DIRECTION
•Wait until 1 year has passed since Johnny Gantt’s death-May 4th, 2020
•Consider renaming to Georgetown Executive Airport at Johnny Gantt Field
•Update Naming Policy for City Facilities, Public Park Lands, and Public Streets
•Utilize best practice and industry standard to refine request process
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Johnny Gantt
•Passed away May 4th, 2019
•Lived in Georgetown approximately 45
years
•Founder and owner of Gantt Aviation
•Co-Founder of National Aircraft Resale
Association, now International Aircraft
Dealers Association
•Helped fund the fuel farm and two hangars
BACKGROUND INFORMATION
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•In 1977 he built the first of two 20,000 square foot hangers at the Georgetown Airport at the request of the
City of Georgetown, to have the airport become a profitable industry for the city.
•Gantt Aviation brought people from all over the world to Georgetown to purchase aircrafts
•Several regional Champion titles from the US Acrobatic Club competitions
•In 1989, Johnny co-founded the National Aircraft Resale Association (NARA), which was recently re-
branded to the International Aircraft Dealers Association (IADA).
6
NOTABLE CONTRIBUTIONS
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POLICY CRITERIA
Per Res. 111406-U
Naming Policy for City Facilities, Public Park Lands, and Public Streets
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General Criteria per City Policy Meets Partially Meets Does Not Meet
A.The naming of a City Facility,Public Park Land,or Public Streets,may be based upon the following:
1. A significant monetary, grant, donation or bequest to the City
toward the acquisition or development of a public facility;X
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General Criteria per City Policy Meets Partially Meets Does Not Meet
2.A substantial community service that has had a major impact or benefit to a large sector of the City from an
individual who:
a. demonstrates dedication to service in ways that brings special
credit to the City,X
b. or volunteers and give extraordinary help to individuals,
families, groups, or community services;X
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General Criteria per City Policy Meets Partially Meets Does Not Meet
3.Naming a City Facility,Public Park Land,or a Public Street after a living person or organization is not recommended.
However,there are times when the community believes it to be the proper and necessary thing to do.The person should
have made a major contribution to the City of Georgetown in either deed or monetary contribution.The organization also
should have made a major contribution to the City of Georgetown in either deed or monetary contribution.Honoring a
living individual or an organization,will be subject to the most careful examination.
a. Some criteria considerations could include, but not limited to:
i. A significant monetary contribution toward acquisition or development of a
public facility;X
ii. When eighty percent (80%) or more of the value of the property is donated
by the person or organization;X
iii. When eighty (80%) or more of the cost of development is donated by the
person or organization to the enhancement of the quality of life in the
community;
X
iv. When a major contribution has been made by the person or organization
to the enhancement of the quality of life in the community;X
v. Outstanding accomplishments by an individual for the good of the
community. Quality of the contribution should be considered along with the
length of service by the individual.
X
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General Criteria per City Policy Meets Partially
Meets
Does Not
Meet
b.Implicit to the naming process is the intent of permanent recognition.Therefore,the process shall be careful and
deliberate and,as much as possible,involve the evaluation criteria as follows:
i. Fine moral character;X
ii. Demonstrated leadership qualities;X
iii. Nature of the contributions compliment and support the mission of
the City of Georgetown;X
iv. Substantial contribution, whether consisting of volunteer service, the
provision of land or monetary donation.X
v. Initiative and/or involvement relating to a specific program or project
of exceptional merit, which has extensively and directly benefited the
public.
X
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General Criteria per City Policy Meets Partially Meets Does Not Meet
4. If the City Facility, Public Park Land, or Public Street is to be
named after an individual, it is recommended that it be after the
person has been deceased for a minimum of 2 years. Some
criteria considerations include:
X
a. Same guidelines for living people or organization shall apply;X
b. Proposed names commemorating a deceased person(s) shall
be considered only if the living next of kin have approved the
request; and
X
c. Naming a City Facility, Public Park Land, or Public Street in
memory of a deceased person should not be considered until at
least twelve (12) months after the date of the death of the
person.
X
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Next Steps
•Bring back for action to rename
•From Georgetown Municipal Airport to Georgetown Executive Airport
•Johnny Gantt Field
•Work with FAA to update name
•Update signage
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POLICY UPDATE
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BEST PRACTICE
•Staff researched and reviewed several other cities renaming policies
•Dania Beach, FL
•Saratoga, CA
•Highland Village, TX
•Omaha, NE
•Houston, TX
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FINDINGS
Application
•Who is submitting the proposal and their relationship to the
community?
•What are they proposing the new name be and supporting
evidence of why that fits within the criteria laid out in the
policy for naming?
Petition
•Often required that the application includes a petition signed
by a certain percentage of property owners within a half-mile
to mile radius of the proposed facility to be renamed.
•The % of property owners seems to average between 10-
25%, for renaming of a street the percentage tends to be
much higher (60-80%)
Fees
•Some require fees, they vary widely from $25-$450. A lot
leave the language less definite,“cover staff cost for review,”
some also state the person or entity submitting the renaming
is responsible for covering costs associated with public review
(printing of signage)
Waiver
•Both fees and petitions are often listed with the provision
that City Council, or the City Manager can waive these
requirements
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SIGNIFICANT CHANGES
•Instead of considering a request after 1 year of persons death, changed it to 2
years
•Aligns with renaming guideline of changing a name after 2 years of persons
death
•Cost
•The cost of plaques, monuments and/or replacement of signs resulting from
naming or renaming of City owned facilities, lands and/or portions of facilities
will be borne by the individual, group or organization sponsoring the request.
•An exception to this policy may be made by the City Council in the case of
economic hardship and if there are City funds available to cover the costs.
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SIGNIFICANT CHANGES -PETITION
•Petition
•Signatures, printed names, and addresses
•Property/Facility
•the owners of a majority of the properties immediately adjacent to the affected
property or facility
•500 residents of the City of Georgetown, if for a Facility that serves the public at
large
•E.g., Recreation Center or Library
•Street
•owners of two-thirds of the linear feet of the abutting property
•Public Park within a Subdivision
•15% of the owners of property within the recorded subdivision
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SIGNIFICANT CHANGES
•Modified the composition of the Renaming Committee
Current (6 People)Recommended (5 People)
City Manager City Manager or designee
Assistant City Manager Manager of affected department or
representative
Assistant City Manager for Utility Operations Member of the department’s advisory board
Director of Community Services 2 Council Members
2 Council Members
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Current Process
Submission in
writing to Office of
the City Manager
City Manager
submits request to
Committee
Public Meeting
30 Days for Public
Comment
Submission of
recommendation
to City Council
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Recommended Process
Gather signatures
for petition Notarize petition
Submit application
to Office of the
City Manager
City Manager
submits request to
Committee
Public Meeting 30 Days for Public
Comment
Submission of
recommendation
to City Council
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Next Steps
•Take feedback from today to update policy
•Bring back for adoption
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Feedback
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BACK -UP
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PUBLIC COMMENT RESULTS
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64%
25%
9%
AIRPORT RENAME
No Name Change Name change with Gantt in it Other Name
Page 45 of 110
Pilot Safety/FAA/
Air Traffic Control
Location Needs to Be
in the Name
City Identity/Branding/
Recognition
Cost of Change for
Materials, Website,
Signage, etc.
Publicly
Owned/Public Funds
TOP REASONS MENTIONED FOR KEEPING THE
NAME THE SAME
Page 46 of 110
Page 47 of 110
City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding updates on initiatives from the City of Georgetown Office of Organizational and
Operational Excellence -- Seth Gipson, P erformance Management P rogram (P M P ) Manager and Christina Richison,
Business Improvement P rogram (BIP ) Manager
I T EM S UMMARY:
The Georgetown Business Improvement P rogram (BIP ) was developed in 2 01 4 and built on three pillars: P rogram and
P roject M anagement, Business P rocess M anagement, and Organizational Change M anagement. The mission of B IP was
to provide a collaborative structure and resources for organizatio nal development thro ugh process improvement and
program management in order to make the organization better.
The Georgetown P M P, established in 2017, is a structured program that is inspired by City’s Visio n and built around
Service Areas’ M issions, Strategic Goals, and P erformance Indicators to drive better outcomes. This pro gram is about
helping the City to a) be aware of performance to promote rapid and sustained improvements to achie ve excellence in the
operation and management of service delivery; b) increase commitment to continuous process improvement; c) use data
to make informed decision-making; and d) provide opportunities for employee development.
In October 2 01 9, the city bro ught the pro grams togethe r into a single office within the Human Reso urces &
Organizational De velopme nt De partment and hired a P erformance Management P ro gram M anager. Since then, the B IP
and P M P managers, along with a Business P rocess Analyst that was hired in Marc h o f 2020, has wo rked with the City
Manager's Office to develop the Organizational and Operational Excellence (O O E) Office and set the direction for
continuous impro veme nt within the City. The te am's mission is, "We produce real re sults by equipping and developing our
employees to solve problems and make incremental change."
This pre sentatio n is inte nde d to provide Council with an update o n OO E initiatives specifically the O O E Academy and
P ublic Dashboard project.
F I NANC I AL I MPAC T:
N/A
S UBMI T T ED BY:
Seth Gipson, P M P Manager
AT TAC HMENT S :
Description
P resentation
Page 48 of 110
OOE Academy and Public
Dashboard Updates
AUGUST 24, 2021
Page 49 of 110
Presentation Overview
Update on OOE Academy
Update on Public Dashboards
Page 50 of 110
OOE Office
Mission: We produce
real results by
equipping and
developing our
employees to solve
problems and make
incremental change.
Page 51 of 110
Page 52 of 110
Innovation Adoption
Curve WHERE DO YOU SEE
YOURSELF?
Page 53 of 110
Innovation Adoption
Curve WHERE DO YOU SEE
YOURSELF?
18
employees
99
employees
249
employees
249
employees
116
employees
Page 54 of 110
Innovation Adoption
Curve WHERE DO YOU SEE
YOURSELF?
18
employees
99
employees
249
employees
249
employees
116
employees
24 staff completed an A3
80 staff seeking certification
Page 55 of 110
Water A3
Improvement
Chase Kluge,
William
Garza, and
John McElroy
Page 56 of 110
Number of Lean
Green Belts
Trained since April
2020
Number of A3
Improvements
Total Potential
Savings Identified
To Date
375 80 $593K
Increased
customer
satisfaction
$105K
Total Savings
Actualized To Date
OOE Improvement Metrics (cumulative)
Page 57 of 110
Number of Lean
Green Belt Classes
Number of Lean
Green Belt for
Leaders
Training/Learning
Opportunities
outside of green
belt trainings
Attendees at
trainings
(not unique)
30 10 58 110630
Facilitators
outside of the
OOE that helped
lead trainings/
workshops
(not unique)
OOE Training Metrics –FY21
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Internal
Dashboards
-Over 200 metrics tracked
-across 38 service areas
-provides information to make
decisions on programing and
services
-helps identify areas of
success and improvement
Page 59 of 110
Public Dashboard
Purpose
•Create another opportunity to be
more transparent
•Provide another avenue to tell our
story
•Continue to build trust with our
constituents.
Page 60 of 110
Public
Dashboard
Proposal
Proposal:
o Total of 8 metrics
o Animal Services,
Communications and Public
Engagement (CAPE), Electric,
Fire, Planning, Police, Recreation
and Water.
o To be housed on City’s website, with
links on the main pages as well as
department pages
o Updated Semi-Annually
o No cost for development and hosting
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Page Structure
•Summary of Measure, definition, target, and current result
•Static graphs
•Metric’s performance (narrative)
•Explanation of why this metric is important.
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Rollout Plans
Communications Tracking metrics
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Walk through
Mock-up Website
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Questions
Page 65 of 110
City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding potential water/wastewater resiliency projects for application for possible
Williamson County American Rescue P lan funds -- Chelsea Solomon, Director of Water Utilities
I T EM S UMMARY:
Williamson County has received American Rescue P lan funding and has made some of this funding available to area
municipalities for water and wastewater infrastructure projects. A primary focus will be resiliency projects that were
identified during winter storm U RI. Georgetown has identified several projects that will add resiliency and reliability to
the system and promote health and safety for the community and Williamson County as a whole.
The City of Georgetown is requesting $13.6 million of funding from Williamson County’s American Rescue P lan (AR P )
funding to enhance its ability to respond to utility emergencies, such as winter storm Uri in February 2021, which
devastated parts of Texas with multiple days of freezing cold weather and power outages. During this event, the City lost
its communications and connection to many water assets, which jeopardized the ability to provide reliable water services,
which poses a risk to public health.
In the water utility, the rolling blackouts created risk of the safety of the drinking water, as power was lost to pumps and
motors. Water staff also had to travel at great risk within the 350 square mile service area to manually assess the systems
and measure levels in elevated tanks. Staff were not able to make management decisions quickly or with complete
information to prevent losing water service and/or issuing boil water notices for areas of the water utility. It was over a
week before the water system was safe for all customers. This is a failure of the City to provide basic safety and human
services to its customers.
Georgetown’s water utility has a 350 square mile area, because in the last ten years we took over the service territory
previously known as the Chisholm Trail Special Utility District. We currently serve approximately 19,000 water
customers outside of the Georgetown city limits and this area continues to experience high growth. After the City of
Georgetown’s system was recovered, we were also able to provide the Cities of Leander, Liberty Hill, and Florence water
to help them recover their systems after the event.
While this storm was an unusual event for Texas, it is likely that the City will face other extreme weather events or other
risks that can challenge the provision of services. To ensure the City can provide safe and reliable water services, as well
as meet the state legislative requirements imposed by Senate Bill 3, upgrades and enhancements of its current operations
and systems to increase resiliency will be required.
The City of Georgetown is rapidly growing, especially in its water utility, which currently serves 49,000 customers and is
adding around 5,000 new meters per year. Increasing the utility’s ability to respond to extreme weather events and other
emergencies will help protect health and public safety.
Georgetown water utility pump stations that serve Georgetown and the greater Williamson County area would increase
resiliency by adding permanent generators on the sites of the stations. The following describes the areas served by the
stations and the estimated cost of design and construction for the on-site generators.
S C AD A/F i ber System Improvements - $1,800,000
It is the goal of the City to create a Utility Emergency Operations Center that will provide Human-Machine Interface
(H M I)/Supervisory Control and Data Acquisition (S C AD A) systems capable of monitoring and controlling electric
Page 66 of 110
distribution systems, water, reclaimed water and wastewater distribution systems and facilities. It will include analyzing
the City’s existing systems, hardware, field equipment, work processes, reporting, and existing programing, as well as
ensuring cyber security protocols are employed. A focus on redundancy of communications systems and resiliency of
infrastructure will be used. It is expected that at least two types of communications will be installed in order to provide
redundancy in monitoring of all assets that significantly contribute to the system’s operations.
Stonewal l P ump Stati on (Li berty Hi l l area) - $2,300,000
One of the areas that was completely out of water for 4-5 days during Uri was the area of Liberty Hill’s Extra-Territorial
J urisdiction (ETJ ) served by Georgetown’s Stonewall pump station. This pump station serves approximately 2,000
connections or a population of approximately 5,000 people. This area also provides water to the Liberty Hill High School
and the Stonewall Elementary School. This area is the most distant area of the system and was one of the last to be
restored. A generator will allow for resiliency in this growing area and will allow for the community to have reliable water
supply to the school sites, which can be utilized as aid stations during future emergency situations. The horsepower of the
pumps produces 2500 gallons per minute each.
Hoover P ump Stati on (Ci ty of F l orence) - $1,750,000
Another area that struggled during the winter storm was the Hoover pump station. This hydro-pneumatic pump station is
crucial to 750 connections, or 1,875 of population and the entire City of Florence. Outage duration at this location was 4
days. This pump station helped to restore service not only to customers served by the City of Georgetown but was used to
restore the City of Florence system and allowed them to lift their boil water notice. The City of Florence does not have
an interconnect with another City and relies upon Georgetown for aid. The nature of this type of system is that the pumps
and tank need to run continuously to maintain service as there is not an elevated tank to be able to provide storage and
elevated pressure. This system consists of 2- 75 hp pumps and produce 1200 gpm each.
P astor P ump Stati on (i nterconnecti ons w i th Leander and Li berty Hi l l ) - $2,500,000
The P astor pump station serves not only the Stonewall pump station and Hoover stations listed above but also provides aid
to interconnects with the City of Leander and the City of Liberty Hill. Both utilities have reached out for emergency aid
twice in the past 12 months and used water provided by City of Georgetown to recover and restore their systems. The
P astor pump station directly serves a pressure plain that serves approximately 75 percent of the Georgetown service
territory or approximately 37,000 connections/ 100,000 population. Since this pump station pumps to one of our largest
and highest-pressure plains, we can down feed to other areas of the city providing resiliency to not only a large majority
of Georgetown but aid to Liberty Hill, Leander, and Florence. This station consists of 4- 250 hp pumps at 1800 gpm
each.
Rabbi t Hi l l P ump Stati on (i nterconnecti on w i th Round Rock) - $2,000,000
Rabbit Hill P ump Station serves approximately 1500 connections /population of 4,000 customers, the Texas Department
of P ublic Safety station, mental health facilities, multiple medical offices, the Williamson county offices on Wilco way.
This pump station has an interconnect with the city of Round Rock and thus if the pump station was to remain running
these areas could have redundant source water from both Georgetown and Round Rock. This station also has the ability to
serve the Georgetown Hospital via system valving modifications. The Rabbit hill pump station can take up to 6 million
gallons per day from Round Rock and can distribute it to a large area with 3-75 hp pumps capable of producing 1800 gpm
each.
Domel P ump Stati on (Sun Ci ty area) - $3,500,000
This pump station serves the age restricted community of Sun City, which can be impacted more adversely than other
populations due to the number of elderly citizens. The Domel pump station provides service to almost 10,000
connections, a population of 20,000 people, and the medical and assisted living facilities that serve this community. This
station would require two generators, one for the pumps and one for the well sites. The station consists of 4-150 hp
pumps, 1400 gpm each, 2 wells capable of producing 3 mgd.
F I NANC I AL I MPAC T:
Page 67 of 110
--
S UBMI T T ED BY:
R LD for Chelsea Solomon, Director of Water Utilities
AT TAC HMENT S :
Description
Wilc o American R esc ue P lan F unding
Page 68 of 110
Williamson County American
Rescue Plan (ARP)
August 24, 2021
Page 69 of 110
OVERVIEW
•What is the American Rescue Plan
•Current System
•Stations Affected by the Winter Storm
•Proposed Projects
•Questions/Recommendations
Page 70 of 110
•The act established the $350 billion Coronavirus State and Local
Fiscal Recovery Funds, which include $65.1 billion in direct aid from
the U.S. Treasury Department to all counties nationwide. Of that
total, Texas' 254 counties will receive about $5.7 billion.
•Counties will receive their allocation directly from the Treasury
Department in two portions: The first 50% started arriving in May
2021; the remaining 50% will arrive about 12 months later.
American Rescue Plan
Page 71 of 110
•Support the public health response to the coronavirus pandemic.
•Address the negative economic effects caused by COVID-19 by aiding
workers and families, small businesses, nonprofits or industries such as
tourism and travel that were hit particularly hard by the pandemic.
•Replace lost public sector revenue.
•Invest in water and sewer infrastructure.
•Invest in broadband infrastructure.
American Rescue Plan Approved Uses
Page 72 of 110
•Funds received by Williamson county are being considered for resiliency
projects that were identified during winter storm Uri.
•Other Wilco cities are making requests for infrastructure funding
•City Requests $13.6 million to support resiliency projects that serve not
only the City, but the greater Williamson County area
•Projects will be to upgrade the SCADA/Fiber Network and permanent
generators at pump stations
•Protect public health by maintaining safe drinking water standards
•Reduce Staff Travel and increase Staff Safety
•Ability to offer Mutual Aid to Leander, Florence, Liberty Hill, Round Rock
Williamson County ARP Funding
Page 73 of 110
System Map
Daisy Chain Type of system
High Low Gravity flow with power outages
Lake Plant Pastor PS Stonewall PS (Liberty Hill)
Lake Plant Pastor PS Hoover PS (Florence)
Lake Plant Jennings Branch Sun City Central
Domel Sun City Central
Southside Rabbit Hill (Terravista/County offices)
Southside Leander Escalera
San Gabriel Central/James Southside
Think of it as a spoked wheel and the further you get
from the center the harder it is to maintain
prolonged service in an extended power outage.
Page 74 of 110
•SCADA System/Fiber Network
•$1.8 million
•Pastor Pump Station
•Intermittent Power
•Service Territory west of DB Wood
•Stonewall PS -Liberty Hill
•Hoover PS -Florence
•Interconnects with Leander and Liberty
Hill Systems
•75% of Service Territory
•37,000 connections
•+/-100,000 Population
•4-250 hp pumps at 1800 gpm each
•$2.5 Million
•Stonewall Pump Station
•Power outage 4-5 days
•Serves Liberty Hill ETJ
•Service Territory West of 183
•2,000 Connections
•+/-5,000 Population
•2 -2,500 gpm pumps
•$2.3 Million
Stations Affected by Uri
Page 75 of 110
•Hoover Pump Station
•Power outage 4-5 days
•Hardest to recover Hydro Tank
•Serves Florence
•750 Connections
•+/-1,875 Population
•2 –75 hp pumps @ 2,500 gpm
•$1.75 Million
•Rabbit Hill Pump Station
•Interconnects with Round Rock
•1,500 connections
•+/-4,000 Population
•Texas DPS
•Williamson County offices on Wilco Way
•Mental Health and Medical offices
•Back up supply to Hospital
•3-75 HP pumps @ 1800 gpm each
•$2.0 Million
Stations Affected by Uri
Page 76 of 110
•Domel Pump Station
•Sun City and Central
•Age Restricted Community
•Potentially greater impact to
health and safety
•Medical and assisted living
facilities
•10,000 connections
•+/-20,000 population
•4-150 HP pumps @ 1400 gpm
•2 wells @ 3 mgd total capacity
•$3.5 Million
Stations Affected by Uri
Page 77 of 110
Action Requested
•Feedback from Council on supporting the staff’s recommendation to request
Williamson County American Rescue Plan funds for water resiliency projects
Page 78 of 110
Questions ?
Page 79 of 110
City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding grant opportunity for mental health support through the St. David’s Foundation --
Sally Miculek, Library Director.
I T EM S UMMARY:
The St. David’s Foundation has invited the Georgetown P ublic Library to apply for a grant under the Libraries for Health
Initiative that will provide an award of $7,500-25,000 to be renewed for up to two years, and an embedded Lay Mental
Health Worker, to be funded, hired, and supervised by the St. David’s Foundation, and housed at the Georgetown P ublic
Library. The purpose of the newly developed initiative is to support and promote positive health outcomes throughout the
five-county region served by St. David’s hospitals by providing an on-site non-clinical mental health worker who can offer
direct support to Library patrons, provide training for staff, and facilitate networking between the Georgetown P ublic
Library and regional libraries as well as organizations and programs within Georgetown that support health and wellness in
the community. The St. David’s Foundation will establish an evaluation program to determine the success and impact of
the program for constituent communities.
F I NANC I AL I MPAC T:
Georgetown P ublic Library will apply to receive funds of up to $25,000 for a period o f two years, as well as an onsite
Lay Mental Health Worker whose salary and supervision will be carried out by the St. David’s Foundation. The City will
be responsible for providing a desk, internet access, and occasional access to private study room space in the Library for
the Lay M ental Health Worker ’s use for the duration of the grant period. Awards will be dispe rsed and expense d in FY22
and FY23.
S UBMI T T ED BY:
AT TAC HMENT S :
Description
S t. David's F oundation/Library P resentation
Page 80 of 110
Libraries for Health
August 24, 2021
Page 81 of 110
Libraries for Health Grant Opportunity
•Community Health and the Library
•Libraries for Health Initiative
•Intended Outcomes
•Alignment with Library Goals
•Timeline
Page 82 of 110
Community Health and the Library
Page 83 of 110
•Consumer health information via print materials and online databases
•Patrons seek materials independently or request staff assistance with catalog and database searches.
•Informal respite opportunities for caregivers
•Social connection for caregivers who may otherwise experience isolation.
•Materials and resources that ease burdens of caring for loved ones
•Safe and lower stress outing
•Opportunity to practice, maintain independence
•Open access to all materials and staff trained to assist with searches promotes self-determination
•Entertainment materials to support emotional resiliency during times of isolation or recovery.
•Home Delivery, Mail, and WOW service for patrons who experience temporary or longterm mobility challenges
•Access to visual and audio materials at all levels and across numerous subject and interest areas.
•Caring and attentive staff respond to urgent or emergent situations.
•Maintain guides to area resources for patrons in need.
•Informational materials for staff reference regarding range of common questions and concerns from patrons
•Patron database includes emergency contact information for patrons who opt to provide, in case of medical or other emergency while on Library premises.
Health supports available to Library patrons
Page 84 of 110
•Networking with local and regional support entities—reassigned to appropriate managing staff
•Liaison to The Georgetown Project, Aging and Disability Resource Center of the Capital Area, etc.
•Point of contact for The Caring Place
•Point of contact for other City of Georgetown departments
•Information/Training Support for Library Staff—director assumes responsibility; will delegate as appropriate
•Creates and maintains information guides for staff to share with patrons as needed
•Identifies training needs and facilitates training opportunities for staff
•Direct assistance to the public as needed—all staff responsible; seeking alternatives for “warm” referrals to outside agencies.
Reorganizing the Community Resources
Coordinator Role
Page 85 of 110
Libraries for Health Initiative
Page 86 of 110
•St. David’s Foundation:
•Operates in Bastrop, Caldwell, Hays, Travis, and Williamson Counties.
•Supports local organizations including A Gift of Time and The Caring
Place
•The Foundation has identified Mental Health as an area where Libraries
can improve community outcomes:
•2019 Williamson County Community Health Needs Assessment
Themes and Strengths Assessment ranks Mental Health and Stress as
#1 and #4 health problems, respectively
•Libraries are trusted entities; can offer deliberately planned services,
programming, and staff training to support community mental health.
St. David’s Foundation
Page 87 of 110
•Phase 1: $1.5 Million grant investment over two years.
•$7,500-$25,000 to each participating library to support
participation in the Libraries for Health initiative.
•Onsite Lay Mental Health worker hired, trained, and managed by
St. David’s Foundation.
•Training and coaching for all participating libraries.
•Assistance to embed mental health supports into existing library
services and programs as appropriate.
•Evaluation of success and impact of programs and services.
•Opportunity to apply for Phase 2 funding at the end of the first
two years.
Grant Opportunity
Page 88 of 110
•Library will provide office space and Internet connectivity for lay
mental health worker
•Staff will participate in regular webinars and other learning
opportunities
•Staff will actively participate in design and implementation of
programs and services
•Library will participate in evaluation activities led by St. David’s
Foundation.
Grant Expectations
Page 89 of 110
•Improved direct service and information outcomes for library patrons
•Additional staff training to support mental health related
information queries.
•Assistance developing collections to support mental health
information needs.
•Opportunity to adapt and improve existing services and programs.
•Intentional development of new programs to support community
mental health.
•Access to a strong regional network of libraries developing shared
models for improved services.
Intended Outcomes
Page 90 of 110
Alignment with Library Goals
Page 91 of 110
•Goal I: Expand community access to information, collections, and other library resources.
•Objective 5: Develop a program that assists citizens in finding information regarding social services.
•Goal III: Provide high quality services that enrich the lifelong learning needs for the community.
•Objective 3: Develop programming to meet the needs and interests of adults.
•Goal IV: Develop a professional working environment that fosters continuous improvement, teamwork, and creativity.
•Goal V: Build relationships and partnerships that support outreach and reflect the community’s diversity.
•Objective 1: Initiate, maintain, and work to grow partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens.
Strategic and Business Plan
Page 92 of 110
•Staff development:
•Mental Health First Aid training for staff: 2017 and 2019
•Trauma -Informed Services training for staff: 2021 (ongoing)
•Kulture City certification anticipated Fall 2021
•Services:
•Home Delivery, Words on Wheels, Mail Delivery, other outreach services
•Direct information assistance; research assistance for in-depth queries
•Programs:
•Family Place programming
•Small group social programs such as Fiber and Friends, Games and Coloring for grown-ups
•Programs such as Wired Wednesday to foster independence and aging in place
•Resources:
•Information guides and pamphlets
•Online health and wellness resources
•Nonfiction books, audiobooks, and DVDs on health and mental health topics
•Jigsaw puzzles
Current activities
Page 93 of 110
Timeline
Page 94 of 110
•January 2021: St. David’s Foundation consultant requested meeting
with library staff to gather information about resources, services, and
needs.
•March 2021: St. David’s Foundation hosted information-gathering
webinar for area libraries
•August 2, 2021: Request for proposals distributed
•September 7, 2021: Applications due to St. David’s Foundation
•Late October 2021: Notice of decision
Page 95 of 110
Questions?
Page 96 of 110
City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding the City’s Statement of Qualifications (S O Qs) P olicy and P rocedures -- Edward
O’Neal, Support Services Manager
I T EM S UMMARY:
On J une 22 , 2 02 1 staff presented its thoughts on improving the SO Q process and requested feedback and guidance from
the c ouncil. We wo uld like to present the latest draft of the policy to assure we are meeting the Texas law requirements
of so lic iting, se lecting, and awarding P rofessional Service contracts to Engineers, Architects and Surveyors and
Council’s goals of improved staffing efficiency and transpare nc y. City staff is seeking Council feedbac k o n draft policy
changes to the City’s selection, awarding, and contracting of P rofessional Services?
B ackground
The S O Q process is utilized to procure professional services, as defined in Texas Government Code (TG C), Chapter
2254. The process is use d to create a listing of the most highly qualified firm(s) to perform P rofessional Se rvic e s, which
include engine e ring, architecture, and land surveying services. An S O Q fo r P ro fessio nal Services requires a municipality
to select firms based on “demonstrated competence and qualificatio ns”; co st is negotiated during co ntract negotiations.
The attached P ower P oint presentation o utlines the current process for soliciting, selecting, and awarding P rofessional
Services.
TG C Chapter 22.54.004 reads as follows:
Sec. 2254.004. CO N TRACT F O R P R O FE S S IO N AL S ERVICE S O F AR C H ITE C T, EN G IN EE R, O R SU RVEYO R.
(a) In procuring architectural, engineering, or land surveying services, a governmental entity shall:
(1) first select the most highly qualified provider of those services on the basis of demo nstrated competence and
qualifications; and
(2) then attempt to negotiate with that provider a contract at a fair and reasonable price.
(b) If a satisfactory contract cannot be negotiated with the most highly qualified provider of architectural,
engineering, or land surveying services, the entity shall:
(1) formally end negotiations with that provider;
(2) select the next most highly qualified provider; and
(3) attempt to negotiate a contract with that provider at a fair and reasonable price.
(c) The entity shall co ntinue the pro c e ss desc ribed in Subsection (b) to select and negotiate with providers until a
contract is entered into.
This new po lic y will addre ss several challenges to the City implementing an effective SO Q for selection, awarding, and
contracting of P rofessional Services?
City staff ’s Statement of Qualifications (S O Qs) P olicy and P rocedure addresses the goals it stated at the J une 22nd
presentation:
• Satisfy the Texas state law of P rofessional Service
• S elect the most highly qualified firms on the basis of demonstrated competence and qualifications,
then negotiate fair and reasonable price
• Meet City Council priorities and expectations
• Transparency of Selection process and rankings
• Efficient process for department to contract with qualified and competent firms
• Fair process for business community wanting to Do Business with the City
Page 97 of 110
Based upon Co uncil’s feedback, staff would like request agreement with the revised Statement of Qualifications (S O Qs)
P olicy and P rocedures.
F I NANC I AL I MPAC T:
There is no direct financial impact to the implementation of changes to the City’s Statement of Qualifications (S O Qs)
P olicy and P rocedure.
S UBMI T T ED BY:
Sharon P arker
AT TAC HMENT S :
Description
P resentation
Page 98 of 110
Managing Professional Services
Statement of Qualification List
Council Presentation
Page 99 of 110
Purpose of Presentation
•Share the results of the City staff’s efforts to have a policy to guide the City
staff to adhere to State Law and Council priorities
Page 100 of 110
Background
•Currently there are two ways COG selects and awards contracts to firms for
Professional Services related to Architecture, Engineering and Surveying as
defined by Texas Government Code 2254
•Project specific Request for Qualifications solicitations, and
•Selecting a firm for a Pre -Qualification list
Page 101 of 110
Background –State Law
•Texas Local Code 2254 Sub Chapter A defines Professionals Services:
•Within the practice , as defined by State Law, of : Accounting; Architecture;
Landscape Architecture; Land Surveying; Medicine; optometry; Professional
Engineering; Real Estate Appraising; or Professional Nursing
•Selection of Provider of these services must be selected by: Demonstrated
competence and qualifications and for a fair and reasonable price
•Award of contract for services of Architect, Engineer or Surveyor shall first select the
most highly qualified provider of those services on the basis of demonstrated
competence and qualifications and then attempt to negotiate with the firm
on a fair and reasonable price.
(
Page 102 of 110
Proposed Changes to policy
•Issue a REQUEST FOR QUALIFICATIONS to all interested firms
•Issue RFQ every three years
•The list will expire every three years
•Expanded the categories
•City staff will have team leaders assigned by category
Page 103 of 110
Proposed Selection Process
Through discussion with City staff, we identified multiple ways selections were
made.
Advertised project specific RFQ
SOQ selection from the pre-qualified list
SOQ selection with team letters
Uniquely qualified selection
This process does not preclude COG for soliciting a separate project specific
RFQ to meet the best interest of the city.
Page 104 of 110
•ENGINEERING
•Construction Management
•Electric Distribution
•Environmental Field Services
•Geotechnical Eng / Material Testing and Inspection
•Land Surverying Construction Staking Services
•Plat and Replating
•Structural Engineering
•Surveying
•Traffic Design
•Transportation
•Traffic Signals
New Categories
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•ARCHITECTURAL
•Building Commissioning
•Buildings
•Construction Management –Architiectural
•Mechanical / Electrical / Structural –Buildings
•Parks / Landscape Design
•WATER AND WASTEWATER
•Treatment Plant Eng
•Distribution and Collection Eng
•Lift Stations
•Pump Stations
New Categories
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•Goal –August 24, 2021
•August 24, 2021–Bring policy to Council to finalize..
•October –1st Triennial RFQ advertised
•November –SOQs received
•December –SOQs reviewed
•January –SOQ/MSA results approved/shared
•January –Initial task orders negotiated with selected firms
Timeline to Complete Policy
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Goals Met
•Satisfied Texas state law of Professional Service
•Select the most highly qualified firms on the basis of demonstrated
competence and qualifications, then negotiate fair and reasonable price
•Meet City Council priorities and expectations
•Transparency of Selection process and rankings
•Efficient process for department to contract with qualified and competent
firms
•Fair process for business community wanting to Do Business with the City
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Council Feedback
•Does Council agree with the policy recommended to the
City’s selection, awarding, and contracting of Professional
Services?
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City of Georgetown, Texas
City Council Workshop
August 24, 2021
S UBJEC T:
P resentation and discussion regarding attendance and compensation of the Mayor and City Council -- Skye Masson, City
Attorney
I T EM S UMMARY:
The City Council has requested re vie w of the attendance and renumeration policie s related to the M ayo r and Council.
This workshop discussion is intended to present a variety o f attendance and renumeration policies fo r the Council’s
consideration.
Attendance
Currently, the Code of Ordinances Sec. 2.24.080 regarding City Council attendance directs that “notification shall be
made to the Mayor, the City Manager and the City Secretary if a Councilmember is unable to attend a meeting.”
For reference, the City’s boards, commissions, and committees are subject to a minimum of 75 pe rc e nt attendance at
each regularly scheduled meeting including subcommittee meetings. Board members are allowed 2 excused absences for
personal medical care, required medical care o f an immediate family member (as defined by City Ordinanc e ), or a
Member's military service. Written notice is required for each absence.
Compensation
The City’s Home Rule Charter Sec. 2.15 speaks to the remuneration to Mayor and Council.
“The M ayo r shall name a committee, composed o f qualified voters, whose respo nsibility will be to review, at
least every two (2) years, the salaries of the Mayor and Councilmembers, and make recommendations regarding
those salaries. The report o f the committee shall be made at a regular Council meeting and shall require an
official act by Council to either enac t, alter o r reject the recommendations. In all cases where actio n alters
existing salaries for Mayor and Co unc ilmembe rs, the changes in salaries will begin immediately following the
next election of City officials.”
The Code of Ordinances Sec. 2.16.010 identifies the current Council compensation package.
(A)The Mayor shall receive compensation of $1,800.00 per month.
(B)The Mayor P ro Tem shall receive compensation of $1,400.00 per month.
(C)The Council members shall receive compensation of $1,400.00 per month.
F I NANC I AL I MPAC T:
n/a
S UBMI T T ED BY:
R LD for Skye Masson, City Attorney
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