HomeMy WebLinkAboutAgenda CC 06.12.2012Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 12, 2012
The Georgetown City Council will meet on JUNE 12, 2012 at 6:00 P.M. at Council Chambers - 101 East 7th
Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
- CAMPO
- Lone Star Rail District
City Manager Comments
Fireworks in the City Limits
Irrigation Schedule
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the
agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council
meeting held on Tuesday, May 22, 2012 -- Jessica Brettle, City Secretary
D Consideration and possible action to approve the declaration of various computers as surplus, to be
disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville,
Texas -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer
E Consideration and possible action to approve a Resolution appointing members of the Board of
Directors of the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), the
Downtown Georgetown TIRZ, and the Rivery Park TIRZ -- Micki Rundell, Chief Financial Officer
and Paul E. Brandenburg, City Manager
F Consideration and possible action to approve a Resolution authorizing the vacation and
abandonment of a 0.051-acre portion of an existing 20’ Public Utility Easement out of Lot 1,
Serenada Country Estates, Unit One, a subdivision of record in Cabinet B, Slide 339-345, Plat
Records of Williamson County, Texas; said 0.051-acre parcel being more fully described by metes and
bounds and sketch in Exhibit “A” attached hereto; and authorizing the Mayor to execute a quitclaim
deed and any other documentation necessary to effectuate such vacation and abandonment; and
establishing an effective date -- David Munk, P.E., Utility Engineer and Glenn Dishong, Utility
Director
G Forwarded from the Convention and Visitors Bureau Board:
Consideration and possible action to approve an allocation of $1,500.00 in Hotel Occupancy Tax
(HOT) funds to the Georgetown High School Basketball Booster Club, for help in the cost of
promoting and facilitating the Fury Basketball Tournaments -- Cari Miller, Tourism Manager
H Consideration and possible action to appoint Lyle Warden, DVM, to the Animal Shelter Advisory
Board to fill a vacancy -- Mayor George Garver
I Consideration and possible action to appoint Jim Wilson to the Main Street Advisory Board to fill a
vacancy -- Mayor George Garver
Legislative Regular Agenda
J Consideration and possible action related to the October 2012 - September 2017 municipal solid
waste and recycling services -- Kathy Ragsdale, Environmental and Conservation Services Director
and Jim Briggs, Assistant City Manager
K Discussion and possible action to amend the Wayfinding and Signage Master Plan and provide
funding to update lettering on the east Monument sign -- Shelly Hargrove, Main Street Manager
L Consideration and possible action to direct the City Manager to award 1-time bonuses to all eligible
City employees who received an “Exceeds or Outstanding” on the September 30, 2011
performance evaluations, to be funded with current year budgetary savings -- Danny Meigs,
Councilmember District 3
M First Reading of an Ordinance amending Chapter 2.16 of the Code Of Ordinances relating to
Compensation or Expense Reimbursement for the Mayor and Councilmembers -- Bridget
Chapman, Acting City Attorney (action required)
N First Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments"
of the Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer (action required)
O First Readingof an Ordinance for the voluntary annexationinto the city limits of 93.77 acres, more
or less, Mary Ann Lewis, Leroy Lord, and William Roberts Surveys, for a future section of
Georgetown Village, located on Shell Road -- Jordan J. Maddox, AICP, Principal Planner (action
required)
P Second Reading of an Ordinance adopting an updated Official Zoning Map -- Jordan J. Maddox,
AICP, Principal Planner(action required)
Q Second Reading of an Ordinance formally adopting the Fiscal and Budgetary Policy to be used in
preparing the 2012/13 annual budget and to guide financial operations -- Micki Rundell, Chief Financial
Officer (action required)
R Second Reading of an Ordinance amending Title 13, Chapter 13.04, Article VII, entitled
“Miscellaneous” of the Code of Ordinances of the City of Georgetown, Texas, repealing conflicting
ordinances and resolutions; including a severability clause, and establishing an effective date to provide
a more consistent application of service to all rate payers, encourage timely payment of bills, and
aligning charges with industry standards -- Leticia Zavala, Utility Office Manager and Micki
Rundell, Chief Financial Officer (action required)
S Second Reading of an Ordinance to amend Chapter 4.08 Entitled "Authority of City Manager and
City Staff to Contract" of the Code of Ordinances to remove out of date and duplicative language
already included by ordinance in the Fiscal and Budgetary Policy -- Susan Morgan, Finance
Director and Micki Rundell, Chief Financial Officer (action required)
T Consideration and possible action to finalize the appointments of City Council Members to City
Boards and Commissions -- Mayor George Garver
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
U Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney
has a duty to advise the City Council, including agenda items
- Discussion related to the October 2012 – September 2017 municipal solid waste and recycling services
contract negotiations.
V Sec. 551.086: Competitive Matters
- Report and discussion on LCRA Wholesale Power Agreement
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
- CAMPO
- Lone Star Rail District
City Manager Comments
Fireworks in the City Limits
Irrigation Schedule
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
June 12, 2012
SUBJECT:
- As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # B
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting
held on Tuesday, May 22, 2012 -- Jessica Brettle, City Secretary
ITEM SUMMARY:
Please see attached for draft minutes.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
ATTACHMENTS:
May 22, 2012 DRAFT Workshop Minutes
May 22, 2012 DRAFT Regular Meeting Minutes
Cover Memo
Item # C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
4
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
4
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
4
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
4
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
2
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
3
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
4
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
5
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
6
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
7
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
8
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
9
o
f
1
0
It
e
m
#
C
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
0
o
f
1
0
It
e
m
#
C
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to approve the declaration of various computers as surplus, to be
disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville,
Texas -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
Various computers (see attached) have been deemed of no further use by all City departments. Staff
recommendation is to declare these items surplus and authorize staff to dispose of through online
auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas.
The computers, previously in service at the Library, are outdated and have been replaced by current models.
The computers are approximately 10 years old.
The City of Georgetown Code of Ordinances states, in section 4.28 Disposition of Excess Property, that the
City Council may declare any City property to be excess, as recommended by the City Manager. The
ordinance states that the City Council shall determine the method of disposal of any surplus property. Staff
recommends that these items be sold through online auction firm currently under contract with the City.
FINANCIAL IMPACT:
Gaston & Sheehan will retain 7.5 percent of the proceeds from this auction, the rate Gaston & Sheehan has
imposed for the past few years with no increase. Staff anticipates the income from this auction to be
approximately $250.00. Revenue received from the sale of the computers will be deposited in100-4-0001-
44361, Sale of Property.
SUBMITTED BY:
ATTACHMENTS:
Photo 1
Photo 2
Photo 3
Photo 4
List of equipment
Cover Memo
Item # D
Attachment number 1 \nPage 1 of 1
Item # D
Attachment number 2 \nPage 1 of 1
Item # D
Attachment number 3 \nPage 1 of 1
Item # D
Attachment number 4 \nPage 1 of 1
Item # D
Computers
Qty Description
7 Towers
44 Monitors
13 Key boards
2 Boxes of Cords for Towers & Monitors
Attachment number 5 \nPage 1 of 1
Item # D
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to approve a Resolution appointing members of the Board of Directors
of the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), the Downtown Georgetown
TIRZ, and the Rivery Park TIRZ -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City
Manager
ITEM SUMMARY:
This resolution will reappoint the Board members for each of the City’s Tax Increment Reinvestment
Zones. The City currently has 3 active TIRZ, the Downtown, the Gateway, and the Rivery. In each case, the
Board membership is outlined in the creation documents. These appointments are in compliance with these
requirements.
This resolution proposes the following changes:
Williams Drive TIRZ:
Joe Dan Lee replaces David McLaughlin as GISD representative.
Rachael Jonrowe, Councilmember District 6 replaces Gabe Sansing former Councilmember District 2 as
Council representative. The Gateway is now included in District 6 after redistricting earlier this year.
George Becondo replaces Bill Nations as the “property owner” representative.
Downtown Georgetown TIRZ:
Rachael Jonrowe replaces Dale Ross as Councilmember District 6 representative and Chair of the Board.
Rusty Winkstern downtown business owner replaces Patty Eason, Councilmember District 1. The area is no
longer included in District 1 due to redistricting.
Shelly Hargrove, Main Street Manager replaces Mark Thomas as staff representative.
Rivery TIRZ:
Troy Hellmann replaces Gabe Sansing as Councilmember District 2 representative and Chair of the Board.
Jerry Hammerlun, Councilmember District 5 replaces Rick Smith, Chair EDAB. The Economic
Development Advisory Board no longer exists.
Laurie Brewer, Deputy City Manager replaces Randy Marrow as staff representative for Parks related
concerns.
Jeff Novak replaces Dan Clark as the developer’s representative.Williamson County has reappointed their 4
positions as follows: Valerie Covey, County Commissioner Precinct 3Celine DukeRepresentative for Texas
House District 20Senator for Texas Senate District 5
The board terms are scheduled to begin in March 2012 to coincide with the time frame for the City’s other
Boards and Commissions.
Once approved, staff will schedule the annual board meetings for each TIRZ.
FINANCIAL IMPACT:
Cover Memo
Item # E
SUBMITTED BY:
ATTACHMENTS:
Resolution
Cover Memo
Item # E
Resolution Number:____________ Page 1 of 4
Description: Resolution Appointing TIRZ Board Members
Date Approved: June 12, 2012
RESOLUTION NO. _________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,TEXAS,
APPOINTING THE MEMBERS OF THE BOARD OF DIRECTORS OF THE WILLIAMS
DRIVE GATEWAY TAX INCREMENT REINVESTMENT ZONE (TIRZ), THE
DOWNTOWN GEORGETOWN TIRZ, AND THE RIVERY PARK TIRZ; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on October 24, 2006, the City Council adopted Ordinance No. 2006-104 creating
the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), and on November 9,
2004, the City Council adopted Ordinance No. 2004-77 creating the Downtown Georgetown
TIRZ; and
WHEREAS, Section 3 of Ordinance No. 2006-104 creating the Williams Drive Gateway Tax
Increment Reinvestment Zone (TIRZ), and Section 3 of Ordinance No. 2004-77 creating the
Downtown Georgetown TIRZ all state:
Section 3. Board of Directors. That there is hereby created a Board of Directors for the
Zone, which shall consist of five (5) members.
The directors appointed to Position One, Three and Five shall be appointed for
two year terms, beginning on effective date of this resolution while the directors
appointed to Positions Two and Four shall be appointed to one year terms beginning on
the effective date of this resolution. All subsequent appointments shall be appointed for
two-year terms. The member of the Board of Directors appointed to Position One is
hereby designated to serve as chair of the Board of Directors for the term beginning on
the effective date of this resolution, and ending upon the expiration of the initial term of
Position One. Thereafter the City Council shall annually nominate and appoint a member
to serve as chair for a term of one year beginning January 1 of the following year. The
City Council authorizes the Board of Directors to elect from its members a vice chairman
and such other officers as the Board of Directors sees fit.
WHEREAS, Section 3 of Ordinance No. 2006-104 creating the Williams Drive Gateway Tax
Increment Reinvestment Zone (TIRZ), and Section 3 of Ordinance No. 2004-77 creating the
Downtown Georgetown TIRZ, and Section 3 of Ordinance No 2007-91 creating the Rivery Park
TIRZ, as amended by Ordinance No. 2008-63 (changing the membership provisions of the Board
of Directors) all state:
WHEREAS, Section 311.009(e) of the Texas Tax Code states that "To be eligible for
appointment to the board by the governing body of the municipality, an individual must:
(A) be qualified voter of the municipality; or
(B) be at least 18 years of age and own real property in the zone, whether or not
the individual resides in the municipality.
Attachment number 1 \nPage 1 of 4
Item # E
Resolution Number:____________ Page 2 of 4
Description: Resolution Appointing TIRZ Board Members
Date Approved: June 12, 2012
WHEREAS, Section 3 of Ordinance No. 2007-91, creating the Rivery Park Tax Increment
Reinvestment Zone (TIRZ), as amended by Ordinance No. 2008-63 (changing the membership
provisions of the Board of Directors) states:
Section 3. Board of Directors. That there is hereby created a Board of Directors for the
Zone, which shall consist of nine (9) members, as required by Section 311.009(b) of the
Texas Tax Code. The City Council for the City of Georgetown shall appoint five (5)
members to the Board of Directors and, pursuant to the Tax Increment Financing
Agreement dated September 16, 2008 by and between the City of Georgetown and
Williamson County, the commissioners Court of Williamson County shall appoint two
(2) members to the Board of Directors. The State Representative and State Senator, or
their designees, within whose district the Zone is located are also members of the board
of Directors, however they may choose t allow the Commissioners Court of Williamson
County to choose their designees.
Five of the initial members of the Board of Directors shall serve two year terms and the
remaining four initial members of the Board of Directors shall serve one year terms. The
City Council of the City of Georgetown shall determine which positions serve two year
terms and which serve one year terms at the time of initial appointments are made to the
Board of Directors. All Subsequent appointments shall be appointed for two-year terms.
The City Council of the City of Georgetown shall designate one of the initial members of
the Board of Directors to serve as chair of the Board of Directors for the term beginning
on the effective date of the Zone, and ending upon the expiration of the initial term of that
member. Thereafter the City Council shall annually nominate and appoint a member to
serve as chair for a term of one year beginning January 1 of the following year. The City
Council authorizes the Board of Directors to elect from its members a vice chairman and
such other officers as the Board of Directors sees fit. Notwithstanding the foregoing, the
term of any City Council member, County Judge or County Commissioner serving on the
Board of directors shall automatically expire when their term in said office ends.
Attachment number 1 \nPage 2 of 4
Item # E
Resolution Number:____________ Page 3 of 4
Description: Resolution Appointing TIRZ Board Members
Date Approved: June 12, 2012
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION I. Findings. The City Council finds and declares that the appointment of Directors
to the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), the Downtown
Georgetown TIRZ, and the Rivery Park TIRZ are not inconsistent with the 2030 Comprehensive
Plan:
SECTION 2: Appointment of Board of Directors. The following persons are hereby appointed
to the Boards of Directors for the terms commencing on the effective date of this resolution for
the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), the Downtown
Georgetown TIRZ, and the Rivery Park TIRZ:
Williams Drive Gateway TIRZ
Name Position Term Expires
Paul E. Brandenburg, City Manager 1 2 years 3-1-2014
George Garver, Mayor (Chair) 2 1 year 3-1-2013
Joe Dan Lee, Georgetown Independent School District 3 2 years 3-1-2014
Rachael Jonrowe, City Councilmember District 6 4 1 year 3-1-2013
George Becondo, Property/Restaurant Owner 5 2 years 3-1-2014
Downtown Georgetown TIRZ
Name Position Term Expires
Rachael Jonrowe, City Councilmember District 6 (Chair) 1 2 years 3-1-2014
Rusty Winkstern, Downtown Business Owner 2 1 year 3-1-2013
Len Lester, Downtown Business Owner 3 2 years 3-1-2014
Denise Jimenez, Chair, Main Street Advisory Board 4 1 year 3-1-2013
Shelly Hargrove, Main Street Manager 5 2 years 3-1-2014
Rivery Park TIRZ
Name Position Term Expires
Troy Hellmann, City Councilmember District 2 (Chair) 1 2 years 3-1-2014
Jerry Hammerlun, City Councilmember District 5 2 1 year 3-1-2013
Micki Rundell, Chief Financial Officer 3 2 years 3-1-2014
Laurie Brewer, Deputy City Manager 4 1 year 3-1-2013
Jeff Novak, Business Owner, Brae Development Partners 5 2 years 3-1-2014
Celine Duke, Williamson County Representative 6 1 year 3-1-2013
Valerie Covey, County Commissioner Precinct 3 7 2 years 3-1-2014
Representative for Texas House District 20 8 1 year 3-1-2013
Senator for Texas Senate District 5 9 2 years 3-1-2014
Attachment number 1 \nPage 3 of 4
Item # E
Resolution Number:____________ Page 4 of 4
Description: Resolution Appointing TIRZ Board Members
Date Approved: June 12, 2012
SECTION 3: This Resolution shall be effective upon its adoption.
RESOLVED this 12th day of June 2012.
APPROVED: ATTEST:
__________________ ____________________
George Garver Jessica Brettle
Mayor City Secretary
APPROVED AS TO FORM:
__________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 4 of 4
Item # E
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to approve a Resolution authorizing the vacation and abandonment of
a 0.051-acre portion of an existing 20’ Public Utility Easement out of Lot 1, Serenada Country Estates,
Unit One, a subdivision of record in Cabinet B, Slide 339-345, Plat Records of Williamson County, Texas;
said 0.051-acre parcel being more fully described by metes and bounds and sketch in Exhibit “A” attached
hereto; and authorizing the Mayor to execute a quitclaim deed and any other documentation necessary to
effectuate such vacation and abandonment; and establishing an effective date -- David Munk, P.E., Utility
Engineer and Glenn Dishong, Utility Director
ITEM SUMMARY:
The City has received a request for the abandonment of a 0.051-acre portion of an existing 20' Public Utility
Easement that bisects the vacant tract of land described above which is located on the north side of Williams
Drive between Briarwood Drive and Serenada Drive. The property is currently proposed for development by
O'Reilly Automotive Stores, Inc. and the easement is situated where the building is planned to be
constructed. In order to facilitate development of the tract, the applicant proposes to relocate the
easement as shown on the attached survey sketch and relocate any existing facilities to the new easement.
The applicant has already conveyed the replacement easement to the City; said easement having been
recorded in Document No. 2012039475 of the Official Records of Williamson County, Texas. The proposed
resolution will authorize the abandonment of the subject easement.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Terri Glasby Calhoun
ATTACHMENTS:
Resolution abandoning PUE on Lot 1, Serenada Unit One (O'Reilly)
Cover Memo
Item # F
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
4
It
e
m
#
F
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
4
It
e
m
#
F
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
4
It
e
m
#
F
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
4
It
e
m
#
F
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Forwarded from the Convention and Visitors Bureau Board:
Consideration and possible action to approve an allocation of $1,500.00 in Hotel Occupancy Tax (HOT)
funds to the Georgetown High School Basketball Booster Club, for help in the cost of promoting and
facilitating the Fury Basketball Tournaments -- Cari Miller, Tourism Manager
ITEM SUMMARY:
Milton Van Dusen, a representative of the GHS Basketball Booster Club, appeared before the CVB Board at
their May 18, 2012 meeting to present an application requesting Hotel Occupancy Tax (HOT) funds out of
the 2011/2012 CVB budget. The funds would be used to promote and facilitate the Fury Basketball
Tournament. After a thorough review and discussion of the information presented, the Convention and
Visitors Bureau Board voted to recommend the allocation of $1,500.00 from HOT funds to the Georgetown
High School Basketball Booster Club. The Convention and Visitors Bureau Board hereby respectfully
recommends that City Council approve the allocation of $1,500.00 out of the 2011/2012 CVB budget to the
Georgetown High School Basketball Booster Club for help in the cost of promoting the Fury Basketball
Tournaments.
FINANCIAL IMPACT:
There are sufficient HOT funds available ($5,500 available) in the CVB budget for this request in the Co-op
Advertising account # 201-5-0208-51-132.
SUBMITTED BY:
Cari Miller
ATTACHMENTS:
Fury Basketball HOT Grant Application
Cover Memo
Item # G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
o
f
8
It
e
m
#
G
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
o
f
8
It
e
m
#
G
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to appoint Lyle Warden, DVM, to the Animal Shelter Advisory Board
to fill a vacancy -- Mayor George Garver
ITEM SUMMARY:
Lyle Warden, DVM, currently serves as the surgeon at the Georgetown Animal Shelter. His application has
been provided for City Council review, and Dr. Warden received high recommendations from staff.
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # H
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to appoint Jim Wilson to the Main Street Advisory Board to fill a
vacancy -- Mayor George Garver
ITEM SUMMARY:
Mr. Wilson's application has been provided to Council for review. Mr. Wilson has been recommended by
staff based on his volunteer activities in the Georgetown community.
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # I
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action related to the October 2012 - September 2017 municipal solid waste
and recycling services -- Kathy Ragsdale, Environmental and Conservation Services Director and Jim
Briggs, Assistant City Manager
ITEM SUMMARY:
The solid waste services contract with our current provider, Texas Disposal Systems (TDS,) became
effective in October 2007, with an initial 5 year term and the option of 3 additional five-year extensions. The
current contract expires September 30, 2012.
Using the consulting services of SAIC (formerly RW Beck,) RFP #201228 for Solid Waste and
Recycling Collection and Disposal Services was issued on March 5, 2012, with a closing date of April 19,
2012. There were 6 responses to the RFP, with one of these disqualified as non-responsive. The five
qualifying responses were received from Waste Management (WM), IESI, TDS, Allied Waste, and Central
Texas Refuse (CTR.)
There are specific services that are included in the RFP that are not included in the current contract,
including single stream recycling and separate green waste collection, which reflect the requests and
preferences presented by customers and respondents to the 2011 Solid Waste and Recycling Survey, as well
as those suggested by City Council. The majority of the RFP requests standard services, but leaves the
process for providing these services to the discretion of the proposer. It also requests information on
additional services the proposer could provide for the City. The open style of the RFP resulted in several
original and interesting responses.
Two of the responders were eliminated using the most common method; contract cost. The remaining
three providers, CTR, TDS and Allied Waste, participated in a presentation / interview process with the Solid
Waste team. The contract could be fulfilled through either TDS or CTR as a single provider, or through a
combined effort of CTR and Allied Waste.
GUS BOARD RECOMMENDATION:
GUS Board meeting was after the due date for Council items. Board recommendation will be delivered at the
dais.
STAFF RECOMMENDATION:
It is the recommendation of staff that negotiations are initiated with TDS as the primary provider. If no
agreement can be reached, CTR and then Allied Waste will be included in negotiations.
FINANCIAL IMPACT:
The contract cost for each of the proposers that were interviewed all fell within 5% of each other.
SUBMITTED BY:
Kathy Ragsdale, Environmental and Conservation Services Director/Jim Briggs, Assistant City Manager
Cover Memo
Item # J
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Discussion and possible action to amend the Wayfinding and Signage Master Plan and provide funding to
update lettering on the east Monument sign -- Shelly Hargrove, Main Street Manager
ITEM SUMMARY:
In June 2003, the City Council adopted the Downtown Master Plan. One element of the plan calls for a
coordinated system of wayfinding and public signage. Then on March 22, 2005, City Council approved the
Wayfinding and Signage Master Plan. Implementation of the Plan began in phases shortly thereafter. The
monument signs located on major thoroughfares were designed to welcome people into Georgetown. The
monument sign on Hwy 29 East is located on land owned by Southwestern University. In an effort to raise
awareness that Georgetown is a University town as well as strenghthen the relationship with Southwestern
University, we would like to partner with the university to add "Home of Southwestern University" to this
sign. The total cost of the sign is estimated at $2,706.00.
Staff now respectfully requests that Council approve funds to cover the costs of the added lettering.
FINANCIAL IMPACT:
Up to $1,400.00
SUBMITTED BY:
Shelly Hargrove
ATTACHMENTS:
Graphic and estimate cost of sign
Cover Memo
Item # K
Attachment number 1 \nPage 1 of 1
Item # K
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to direct the City Manager to award 1-time bonuses to all eligible City
employees who received an “Exceeds or Outstanding” on the September 30, 2011 performance
evaluations, to be funded with current year budgetary savings -- Danny Meigs, Councilmember District 3
ITEM SUMMARY:
This item is to direct the City Manager to award bonuses to eligible City employees who received an
“Exceeds” or “Outstanding” on the September 30, 2011 performance evaluations. Bonuses are funded
equally between the General Fund, Electric Fund and Water Services Fund. Funding for these bonuses will
come from either expense savings or non-budgeted revenues from the current fiscal year. Detail as follows:
General Fund: $140,000
Flood Insurance Refund $(82,060)
Election Expense savings (20,000)
Worker’s Comp Equity Return (6,307)
Salary Savings (31,633)
Electric Fund $140,000
Salary Savings $(140,000)
Water Services Fund $140.000
Savings from Lift Savings Upgrades $(140,000)
The proposed amounts for each bonus are:
Exceeds $1,000 175 employees
Outstanding $1,500 33 employees
FINANCIAL IMPACT:
Funding for the bonuses will be from CURRENT YEAR savings or excess revenues, and as such, would be
considered “available” only for 1-time expenditures in the 2012/13 budget. Per the City’s Fiscal and
Budgetary Policy, the savings could not be used to fund on-going expenses in next year’s budget.
If approved, an amendment to the 2011/12 Annual Budget may be needed. If so, such an amendment will be
included in the year-end budget amendment that is usually presented in November.
SUBMITTED BY:
Cover Memo
Item # L
City of Georgetown, Texas
June 12, 2012
SUBJECT:
First Reading of an Ordinance amending Chapter 2.16 of the Code Of Ordinances relating to
Compensation or Expense Reimbursement for the Mayor and Councilmembers -- Bridget Chapman,
Acting City Attorney (action required)
ITEM SUMMARY:
On March 27, 2012, the Mayor appointed members to a committee charged to review and bring forward
recommendations regarding City Council compensation. According to the City Charter, this committee is
required to meet at least every two years:
Sec. 2.15. - Remuneration to Mayor and Council.
The Mayor shall name a committee, composed of qualified voters, whose responsibility will be to review, at
least every two (2) years, the salaries of the Mayor and Councilmembers, and make recommendations
regarding those salaries. The report of the committee shall be made at a regular Council meeting and shall
require an official act by Council to either enact, alter or reject the recommendations. In all cases where
action alters existing salaries for Mayor and Councilmembers, the changes in salaries will begin
immediately following the next election of City officials.
The members of the 2012 Compensation Committee are Barbara Pearce (Chair), Bill Connor, Steve Fought,
Ben Oliver and Virginia Lazenby.
The committee met on April 4, 2012 and April 18, 2012. They prepared a report outlining their
recommendations.
On May 8, 2012, the Committee presented its report and recommendations to the City Council. The City
Council voted to enact those recommendations. This Ordinance codifies the Committee’s recommendations
the Council’s adoption of them.
FINANCIAL IMPACT:
SUBMITTED BY:
Bridget Chapman, Acting City Attorney
ATTACHMENTS:
Ordinance
Committee Report
Council Minutes
Redline of Ordinance
Cover Memo
Item # M
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS (“CITY”) AMENDING CHAPTER 2.16 OF THE
CODE OF ORDINANCES RELATING TO COMPENSATION OR EXPENSE
REIMBURSEMENT FOR THE MAYOR AND COUNCILMEMBERS; MAKING
SUCH OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, Section 2.15 of the City Charter provides for the appointment of a committee to review at
least every two years the salaries of the Mayor and Council members and to make recommendations
regarding those salaries; and
WHEREAS, pursuant to Section 2.15 of the City Charter, the City Council adopted Ordinance 2010-15
which enacted the recommendations of the Council Compensation Committee in 2010; and
WHEREAS, the following recommendations were approved:
WHEREAS, the 2012 Council Compensation Committee
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS THAT
Section 1. The meeting at which this ordinance was approved was in all things conducted in
compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. Chapter 2.16 of the Code of Ordinances is amended as follows:
Chapter 2.16 Compensation of Officers
Sec. 2.16.010 Compensation
(A) The Mayor shall receive compensation of $550 per month.
(B) The Mayor Pro Tem shall receive compensation of $400 per month.
(C) The Council members shall receive compensation of $400 per month.
Sec. 2.16.020 Reserved
Attachment number 1 \nPage 1 of 2
Item # M
Section 3. If any provision of this ordinance or application thereof to any person or
circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application
thereof, of this ordinance which can be given effect without the invalid provision or application, and
to this end the provisions of this ordinance are hereby declared to be severable.
Section 4. The Mayor is hereby authorized to sign this ordinance and the City Secretary to
attest. This ordinance shall become effective in accordance with the provisions of the Charter of the
City of Georgetown.
PASSED AND APPROVED ON FIRST READING on the ______ day of__________, 2012.
PASSED AND APPROVED ON SECOND READING on the ______ day of ________, 2012.
ATTEST: THE CITY OF GEORGETOWN:
________________________________ _____________________________________
Jessica Brettle , George G. Garver,
City Secretary Mayor
APPROVED AS TO FORM:
______________________________
Bridget Chapman, Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # M
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
2
It
e
m
#
M
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
2
o
f
2
It
e
m
#
M
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
1
o
f
2
It
e
m
#
M
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
2
o
f
2
It
e
m
#
M
Georgetown, Texas, Code of Ordinances
Page 1 of 1
CHAPTER 2.16. - COMPENSATION OF OFFICERS
Sec. 2.16.010. - Compensation
A. The Mayor shall receive a base salary of $550.00 per month.
B. The Mayor Pro Tem shall receive a base salary of $400.00 per month.
C. The Council members shall receive a base salary of $400.00 per month.
Sec. 2.16.020. - Reserved.
Attachment number 4 \nPage 1 of 1
Item # M
City of Georgetown, Texas
June 12, 2012
SUBJECT:
First Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments" of the
Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer (action required)
ITEM SUMMARY:
This ordinance formally amends the City’s organizational hierarchy as required by City Charter. It also
“moves” and restructures the current 2011/12 Annual Budget to reflect this changes. The organizational
changes include:
· The “Community Development” Division is dissolved with its departments assigned to other
Divisions.
o Planning is now included in Management Services.
o Inspections are now in the Georgetown Utility System Division.
o Code Enforcement is now included in the Police Division.
o Fire Inspection is now included in the Fire Division.
· In addition, the Community Services Division has been expanded and will now be known as the
“Downtown and Community Services” Division.
o Downtown and Historic Planning has been separated from traditional planning and has been
assigned to this new division.
o Housing/CDBG Grant Administration and Home Repair has been designated a separate area
within this division to ensure focus is given and projects are tracked.
These changes correspond with the new organizational structure and chart that has been presented by the
City Manager. These changes are necessary to provide organizational efficiency and ensure services are
maintained.
FINANCIAL IMPACT:
This ordinance modifies the City’s existing organizational structure, and does NOT increase appropriations;
therefore, there is no direct financial impact to the budget.
SUBMITTED BY:
ATTACHMENTS:
Organizational Chart
Ordinance
Cover Memo
Item # N
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
It
e
m
#
N
Amend Divisions/Departments 2011/12 Ordinance No. _______________
Page 1
ORDINANCE NUMBER _________________________
AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF ORDINANCES §
2.08.010 ADMINISTRATIVE DIVISIONS AND DEPARTMENTS; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City Charter Section 5.04 “Directors of Divisions” establishes organizational
hierarchy; and
WHEREAS, the Administrative Divisions and Departments are for budgetary purposes; and
WHEREAS, the City is amending the organizational hierarchy to more effectively manage City
operations; and
WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend §
2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration", "Administrative
Divisions and Departments" to reflect the changes.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found
and declared to be true and correct, and are incorporated by reference herein and expressly made a
part hereof, as if copied verbatim. The City Council hereby finds that this ordinance complies with the
Vision Statement of the City of Georgetown 2030 Comprehensive Plan.
SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration, §
2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows:
§ 2.08.010. Administrative Divisions and Departments.
There are hereby established the following administrative divisions and departments of the
City:
:
Downtown & Community Services Division:
Administration
Convention & Visitors Bureau /Tourism
Downtown and Historic Planning
Housings/CDBG Grant Administration/Home Repair
Parks
Public Library
Recreation
Georgetown Utility Systems Division:
Administration
Energy Services (Electric)
Attachment number 2 \nPage 1 of 3
Item # N
Amend Divisions/Departments 2011/12 Ordinance No. _______________
Page 2
Environmental Services
Inspection Services
Systems Engineering
Water Services (Wastewater & Water)
Finance and Administration Division:
Administration
Accounting
Facilities Construction & Maintenance (including Internal Service Fund)
Vehicle Service Center & Fleet Management (including Internal Service Fund)
Information Technology Operations (including Internal Service Fund)
Geographic Information Systems (GIS)
Municipal Court
Purchasing
Utility Office
Fire Division:
Administration
Fire Inspections
Operations
Management Services Division:
City Council
City Manager’s Office
Economic Development Administration
Main Street
Legal Services
Human Resources
Planning
Public Communication
General Government Contracts
Police Division:
Administrative Services Bureau
Animal Services Department
Code Enforcement
Operations Bureau
Transportation Services Division:
Administration
Airport
Stormwater Drainage
Street Department
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision sentence or
part of this ordinance or the application of same to any person or circumstance shall for any reason be
Attachment number 2 \nPage 2 of 3
Item # N
Amend Divisions/Departments 2011/12 Ordinance No. _______________
Page 3
adjudged invalid or held unconstitutional, by a court of competent jurisdiction, it shall not affect, impair,
or invalidate the remainder of this ordinance which shall be given full force and effect.
PASSED AND APPROVED on First Reading on the 12th day of June 2012.
PASSED AND APPROVED on Second Reading on the 26th day of June, 2012.
ATTEST:
THE CITY OF GEORGETOWN:
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapman, Acting City Attorney
Attachment number 2 \nPage 3 of 3
Item # N
City of Georgetown, Texas
June 12, 2012
SUBJECT:
First Readingof an Ordinance for the voluntary annexationinto the city limits of 93.77 acres, more or
less, Mary Ann Lewis, Leroy Lord, and William Roberts Surveys, for a future section of Georgetown
Village, located on Shell Road -- Jordan J. Maddox, AICP, Principal Planner (action required)
ITEM SUMMARY:
The proposed annexation is for property adjacent to the existing Georgetown Village, Section Six. It
is property that is being put together from 3 tracts of land and is anticipated to be the next phase of
development, tentatively named Creekside at Georgetown Village. The acreage is planned to be residential as
part of the Georgetown Village Concept Plan and the annexation petition will soon be followed by a rezoning
and preliminary plat.
In order to complete the annexation, the following process will be followed:
April-June 2012 Calendar
· May 8, 2012: Resolution accepting petition
· May 8, 2012: 1st Public Hearing held at City Council Meeting.
· May 22, 2012: 2nd Public Hearing at City Council Meeting.
· June 12, 2012: 1st Reading of Ordinance at City Council Meeting,
· June 26, 2012: 2nd Reading of Ordinance.*
*Second Reading can be held up to 90 days from 1st reading, the last scheduled Council Meeting in the 90
days is August 28, 2012.
Note: The annexation of this property leaves a sliver of land between this property and Sun City outside of
the city limits. It is not a complete "donut hole” but staff has expressed concern to the property owner about
the prospect of it becoming a donut hole since much of the property is not developable. Staff has alerted the
applicant that attention to this matter needs to occur prior to second reading of the ordinance and that the
ordinance will be delayed until that occurs.
MOTION:
Approval of the first reading of an ordinance annexing 93.77 acres of into the city limits to be known as
Creekside at Georgetown Village .
FINANCIAL IMPACT:
Service Plan denotes public services to be provided. Capital improvements provided by property
owner/developer through development process.
SUBMITTED BY:
Jordan J. Maddox, AICP
ATTACHMENTS:
Exhibit A - Location Map
Cover Memo
Item # O
Exhibit B - Survey
Exhibit C - Service Plan
Ordinance
Cover Memo
Item # O
Ordinance No. __________ Page 1 of 3
GT Village Creekside Annexation
Ordinance No. ___________
An Ordinance of the City Council of the City of Georgetown, Texas, providing for
the extension of certain boundary limits of the City of Georgetown, Texas, and the
annexation of certain territory consisting of 93.77 acres, more or less, in the Mary
Ann Lewis, Leroy Lord, and William Roberts Surveys, as described in Exhibit B of
this Ordinance; providing for service plans; repealing conflicting ordinances and
resolutions; including a severability clause; and establishing an effective date.
Whereas, the owners of the area proposed for annexation submitted a petition in writing
requesting annexation of the area; and
Whereas, the Section 4.03.010 of the Unified Development Code creates procedures for initial
zoning of newly annexed territory; and
Whereas, the Georgetown City Council approved a resolution granting the petition on May
8, 2012; and
Whereas, the Georgetown City Council conducted public hearings on the proposed
annexation on May 8, 2012, and May 22, 2012; and
Whereas, all of the herein-described property lies within the extraterritorial jurisdiction of
the City of Georgetown, Texas; and
Whereas, the herein-described property lies adjacent and contiguous to the City of
Georgetown, Texas; and
Whereas, all prerequisites of state law and the City Charter have been complied with;
Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas that:
Section 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements and is not inconsistent or in conflict with any 2030 Comprehensive Plan Vision
Statements, Goals and Policies.
Section 2. The City Council of the City of Georgetown hereby annexes 93.77 acres out of the
Mary Ann Lewis, Leroy Lord, and William Roberts Surveys, as shown in “Exhibit A” of this
ordinance, as described in “Exhibit B” of this ordinance. “Exhibit C” contains the service plan.
Section 3. The 93.77 acres, as described in “Exhibit B” of this ordinance, is included in City
Council District 5, as it is adjacent to Council District 5 and no other City Council Districts.
Attachment number 1 \nPage 1 of 2
Item # O
Ordinance No. __________ Page 2 of 3
GT Village Creekside Annexation
Section 4. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict
with this Ordinance are hereby repealed, and are no longer of any force and effect.
Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to
attest. This ordinance shall become effective and be in full force and effect ten days after its
adoption, in accordance with the provisions of the Charter of the City of Georgetown.
Passed and Approved on First Reading on the 12th day of June, 2012.
Passed and Approved on Second Reading on the 26th day of June, 2012.
Attest: The City of Georgetown:
_________________________________ _________________________________
Jessica Brettle George Garver
City Secretary Mayor
Approved as to form:
_________________________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # O
Attachment number 2 \nPage 1 of 1
Item # O
Attachment number 3 \nPage 1 of 4
Item # O
Attachment number 3 \nPage 2 of 4
Item # O
Attachment number 3 \nPage 3 of 4
Item # O
Attachment number 3 \nPage 4 of 4
Item # O
Annexation Service Plan GT Village Creekside
Page 1 of 13
Exhibit C
CITY OF GEORGETOWN
ANNEXATION SERVICE PLAN
AREA: CREEKSIDE AT GEORGETOWN VILLAGE
COUNCIL DISTRICT NO. 5
DATE: JUNE 26, 2012
I. INTRODUCTION
This Service Plan (the Plan) is made by the City of Georgetown, Texas (City) pursuant to
Sections 43.056(b)-(o); 43.062, and 43.052(h)(1) of the Texas Local Government Code (LGC). This
Plan relates to the annexation into the City of the land shown on Exhibit “A” and Exhibit “B” to
this Service Plan, which has sometimes been referred to as “Creekside at Georgetown Village.”
The provisions of this Plan were made available for public inspection and explained to the
public at the two public hearings held by the City on May 8, 2012, and May 22, 2012, in
accordance with Section 43.056(j) of the LGC.
NOTE: This annexation was initiated by the petition or request of the owners of land in the
annexed area. As stated in Section 43.056(e) of the Texas Local Government Code, the
requirement that construction of capital improvements must be substantially completed within
the period provided in this service plan does not apply to a development project or proposed
development project within an area annexed at the request or on the petition of the landowner.
The development of this property would require a rezoning and Utility Agreement at the time
of development. The rezoning and Utility Agreement shall control the schedule of the provision
of municipal services for the areas. To the extent that there is a conflict between this Service
Plan and Utility Agreement, the Utility Agreement shall control.
II. TERM OF SERVICE PLAN
Pursuant to Section 43.056(l) of the LGC, this Plan shall be in effect for a ten-year period
commencing on the effective date of the ordinance approving the annexation. Renewal of the
Plan shall be at the discretion of the City Council and must be accomplished by Ordinance.
III. INTENT
It is the intent of the City that municipal services under this Plan shall provide municipal
services in accordance with the timetables required by the LGC. The City reserves the rights
guaranteed to it by the LGC to amend this Plan if the City Council determines that changed
conditions, subsequent occurrences, or any other legally sufficient circumstances exist under the
LGC or other Texas laws that make this Plan unworkable, obsolete, or unlawful.
IV. CATEGORIZATION OF MUNICIPAL SERVICES
Attachment number 4 \nPage 1 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 2 of 13
The municipal services described herein are categorized by those services which are (1)
available to the annexed area immediately upon annexation; (2) those services which will be
available to the annexed area within 2½ years from the effective date of the annexation; and (3)
those services for which capital improvements are needed and which will be available within
4½ years from the effective date of the annexation based upon a schedule for construction of
such improvements as set forth herein.
For the purposes of this Plan, “provision of services” includes having services provided by any
method or means by which the City provides municipal services to any other areas of the City,
and may include causing or allowing private utilities, governmental entities and other public
service organizations to provide such services by contract, in whole or in part, and may include
duties on the part of a private landowner with regard to such services.
In addition, in accordance with Section 43.056(g) of the LGC, if before annexation the annexed
area had a lower level of services, infrastructure, and infrastructure maintenance than the same
being provided by the City to other areas within the City limits, this Plan shall be construed to
allow for the provision to the annexed area of a level of services, infrastructure, and
infrastructure maintenance that is comparable to the level of services, infrastructure, and
infrastructure maintenance in other parts of the City with topography, land use, and population
density similar to those reasonably contemplated or projected in the annexed area.
V. SERVICES TO BE PROVIDED UPON ANNEXATION
1. Police Protection –Upon annexation, the Georgetown Police Department will extend
regular and routine patrols to the area.
2. Fire Protection and Emergency Medical Services– Upon annexation, in the areas
where the City has jurisdiction over fire protection and emergency medical services
or a contract under which the City provides such services, the City of Georgetown
Fire Department will provide response services in the annexed area consisting of:
fire suppression and rescue; emergency response to 9-1-1 calls; fire prevention
education efforts, and other duties and services provided by the Georgetown Fire
Department to areas within the City limits.
3. Solid Waste Collection – Upon annexation, for occupied structures, the City will
provide solid waste collection services to the annexed area in accordance with City
ordinances and policies in effect on the date of the annexation. However, per the
terms of Sections 43.056(n) and (o) of the LGC, if a property owner chooses to
continue to use the services of a privately owned solid waste management provider,
the City is prevented from providing solid waste services for 2 years.
4. Operation and Maintenance of Water and Wastewater Facilities in the Annexed
Area that Are Not Within the Area of Another Water or Wastewater Utility – City-
owned water and wastewater facilities that exist in the annexed area will be
maintained upon annexation and such maintenance shall be governed by the City’s
Attachment number 4 \nPage 2 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 3 of 13
ordinances, standards, policies and procedures. Per the provisions of Section 13.01.
020 of the Unified Development Code (“UDC”), for unplatted tracts in the annexed
area, the City shall not repair, maintain, install or provide any public utilities or
services in any subdivision for which a Final Plat has not been approved and filed
for record, nor in which the standards contained in the UDC or referred to therein
have not been complied with in full. The property currently is in the Chisholm Trail
Service Area, not the City of Georgetown.
5. Operation and Maintenance of Streets, Roads, and Street Lighting – The City will
provide preventative maintenance of the existing public streets and roads in the
annexed area over which it has jurisdiction through maintenance and preventative
maintenance services such as emergency pavement repair; ice and snow monitoring;
crack seal, sealcoat, slurry seal, and PM overlay; and other routine repair. The City
shall not maintain private roads in the annexed area. Preventative maintenance
projects are prioritized on a City-wide basis and scheduled based on a variety of
factors, including surface condition, rideability, age, traffic volume, functional
classification, and available funding. As new streets are dedicated and accepted for
maintenance they will be included in the City’s preventative maintenance program.
Per the provisions of Section 13.01.020 of the UDC, for unplatted tracts in the
annexed area, the City shall not repair, maintain, install or provide any streets or
street lighting to any subdivision for which a Final Plat has not been approved and
filed for record, nor in which the standards contained in the UDC or referred to
therein have not been complied with in full. With regard to street lighting, it is the
policy of the City of Georgetown that adequate street lighting for the protection of
the public and property be installed in all new subdivisions. Installation procedures
and acceptable standards for street lights shall be governed by the utility standards
of the City in effect at the time of subdivision construction or addition thereto.
6. Operation and Maintenance of Public Parks, Playgrounds, and Swimming Pools -
Upon annexation, publicly owned parks, playgrounds, and swimming pools in the
annexed area (if any) will be operated and maintained by the City in accordance
with the Section 12.20 of the City Code of Ordinances, and other applicable
ordinances, policies, and procedures in effect at the time of annexation for other
areas in the City limits. Privately owned parks, playgrounds, and pools will be
unaffected by the annexation and shall not be maintained by the City.
7. Operation and Maintenance of Publicly Owned Buildings, Facilities, and Services
– Should the City acquire any buildings, facilities or services necessary for municipal
services in the annexed area, an appropriate City department will operate and
maintain them.
8. Library – Upon annexation, library privileges will be available to anyone residing in
the annexed area.
Attachment number 4 \nPage 3 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 4 of 13
9. Planning and Development; Building Permits and Inspections - Upon annexation,
the City’s Unified Development Code and Title 15 of the City Code of Ordinances
will apply in the area. These services include: site plan review, zoning approvals,
Building Code and other standard Code inspection services and City Code
enforcement; sign regulations and permits; and Stormwater Permit services. For a
full description of these services, see the City’s Unified Development Code and Title
15 of the City Code of Ordinances.
10. Animal Control Services – The provisions of Chapter 7 of the City Code of
Ordinances relating to animal control services shall apply in the annexed area.
11. Business Licenses and Regulations – The provisions of Chapter 6 of the City Code
of Ordinances relating to business licenses and regulations (Carnivals Circuses and
Other Exhibitions; Electrician’s Licenses; Gross Receipts Charge or Street Rental;
Peddlers and Solicitors; Taxicabs, Buses and Other Vehicles for Hire; Horse Drawn
Carriages and other Non-Motorized Vehicles for Hire; Sexually Oriented Businesses;
and Alcoholic Beverages) shall apply in the annexed area.
12. Health and Safety Regulations – The provisions of Chapter 8 of the City Code of
Ordinance relating to health and safety regulations (Fire Prevention Code;
Fireworks; Food Sanitation; Noise Control; Nuisances; Junked Motor Vehicles; and
Smoking in Public Places) shall apply in the annexed area.
13. Regulations Pertaining to Peace, Morals and Welfare -- The provisions of Chapter 9
of the City Code of Ordinance relating to peace, morals and welfare (Housing
Discrimination; Weapons; and Enforcement of Other Miscellaneous Violations) shall
apply in the annexed area.
VI. SERVICES TO BE PROVIDED WITHIN 4½ YEARS OF ANNEXATION; CAPITAL IMPROVEMENTS
PROGRAM
1. In General – The City will initiate the construction of capital improvements necessary
for providing municipal services for the annexation area as necessary for services that
are provided directly by the City.
2. Water and Wastewater Services– Water and wastewater services are only provided to
occupied lots that have been legally subdivided and platted or are otherwise a legal lot,
and that are located within the boundaries of the City’s authorized service areas.
Further, existing residences in the annexed area that were served by a functioning onsite
sewer system (septic system) shall continue to use such private system for wastewater
services in conformance with the provisions of Section 13.20 of the City Code of
Ordinances. Existing non-residential establishments in the annexed area may continue
to use an onsite sewer system (septic system) for sewage disposal in conformance with
the provisions of Section 13.20 of the City Code of Ordinances. Upon the Development
of any property in the annexed area, the provisions of Chapter 13 of the UDC shall
Attachment number 4 \nPage 4 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 5 of 13
apply. The City shall have no obligation to extend water or wastewater service to any
part of the annexed area that is within the service area of another water or wastewater
utility. For annexed areas located within the City’s authorized service areas, the City
shall, subject to the terms and conditions of this Plan, extend water and wastewater
service in accordance with the service extension ordinances, policies, and standards that
are summarized in Section X of this Plan, which may require that the property owner or
developer of a newly developed tract install water and wastewater lines. The extension
of water and wastewater services will be provided in accordance with any applicable
construction and design standards manuals adopted by the City.
3. Water and Wastewater Capital Improvements Schedule – Because of the time required
to design and construct the necessary water and wastewater facilities to serve the
annexed area, certain services cannot be reasonably provided within 2½ years of the
effective date of annexation. Therefore, in accordance with Sections 43.065(b) and (e) of
the LGC, the City shall implement a program, which will be initiated after the effective
date of the annexation and include the acquisition or construction of capital
improvements necessary for providing water and wastewater services to the area. The
following schedule for improvements is proposed: construction will commence within 2
½ years from the effective date of annexation and will be substantially complete within 4
½ years from the effective date of annexation. However, the provisions of Section VII of
this Plan shall apply to the schedule for completion of all capital improvements. In
addition, the acquisition or construction of the improvements shall be accomplished by
purchase, lease, or other contract or by the City succeeding to the powers, duties, assets,
and obligations of a conservation and reclamation district as authorized or required by
law.
4. Roads and Streets – No road or street related capital improvements are necessary at this
time. Future extension of roads or streets and installation of traffic control devices will
be governed by the City’s Comprehensive Plan, the City’s Overall Transportation Plan,
the City’s Capital Improvements Plan; the City’s regular or non-impact fee Capital
Improvements Program, and any applicable City ordinances, policies, and procedures,
which may require that the property owner or developer install roads and streets at the
property owner’s or developer’s expense. It is anticipated that the developer of new
subdivisions in the area will install street lighting in accordance with the City’s standard
policies and procedures. Provision of street lighting will be in accordance with the
City’s street lighting policies.
5. Capital Improvements for Other Municipal Services – No capital improvements are
necessary at this time to provide municipal Police; Fire Protection; Emergency Medical
Services; Solid Waste Collection; Public Parks, Playgrounds, or Swimming Pools; Public
Buildings or Facilities; or Library Services. The annexed area will be included in the
City’s future planning for new or expanded capital improvements and evaluated on the
same basis and in accordance with the same standards as similarly situated areas of the
City.
Attachment number 4 \nPage 5 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 6 of 13
VII. FORCE MAJEURE AND SCHEDULE EXTENSIONS
1. Certain events, described as Force Majeure Events in this Plan, are those over which the
City has no control. Force Majeure Events shall include, but not be limited to, acts of
God; terrorism or acts of a public enemy; war; blockages; riots; strikes; epidemics; forces
of nature including landslides, lightening, earthquakes, fires, storms, floods, washouts,
droughts, tornadoes, hurricanes; arrest and restraint of government; explosions;
collisions, and all other inabilities of the City, whether similar to those enumerated or
otherwise, which are not within the control of the City. Any deadlines or other
provisions of this Plan that are affected by a Force Majeure Event shall be automatically
extended to account for delays caused by such Force Majeure Event.
2. In accordance with Section 43.056(e) of the LGC, this Plan and the schedules for capital
improvements necessary to provide full municipal services to the annexed area may be
amended by the City to extend the period for construction if the construction is
proceeding with all deliberate speed. The construction of the improvements shall be
accomplished in a continuous process and shall be completed as soon as reasonably
possible, consistent with generally accepted local engineering and architectural
standards and practices. However, the City does not violate this Plan if the construction
process is interrupted for any reason by circumstances beyond the direct control of the
City.
VIII. AMENDMENTS
Pursuant to the provisions of Section 43.056(k) of the LGC, on approval by the City Council, the
Plan is a contractual obligation that is not subject to amendment or repeal except as provided by
state law. Section 43.056(k) of the LGC provides that if the City Council determines, after public
hearings, that changed conditions or subsequent occurrences make the Plan unworkable or
obsolete, the City Council may amend the Plan to conform to the changed conditions or
subsequent occurrences. An amended Plan must provide for services that are comparable to or
better than those established in the Plan before amendment. Before any Plan amendments are
adopted, the City Council must provide an opportunity for interested persons to be heard at
public hearings called and held in the manner provided by Section 43.0561 of the LGC.
IX. FEES
The City may impose a fee for any municipal service in the area annexed if the same type of fee
is imposed within the corporate boundaries of the City. All City fees are subject to revision
from time to time by the City in its sole discretion.
X. SUMMARY OF CURRENT WATER AND WASTEWATER SERVICE EXTENSION POLICIES
Per the requirements of Section 43.056(e) of the LGC, the following summary is provided
regarding the City’s current service extension policies for water and wastewater service.
However, this is a summary of the current policies, and the policies and regulations related to
Attachment number 4 \nPage 6 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 7 of 13
water and wastewater utility extensions that are included in the City Code of Ordinances, the
Unified Development Code, the City’s Construction and Specifications Manual; Drainage
Manual, and other published policies and technical manuals, as the same may be amended from
time to time, shall control the extension of water and wastewater services to the annexed area.
In addition, these policies and ordinances are set by City Council and can be amended in the
future:
1. In General -- The provisions of Chapter 13 of the City’s Unified Development Code
(“UDC”) shall apply in the annexed area and Chapter 13 of the City Code of Ordinances.
Portions of the current Chapter 13 of the UDC and the current Chapter 13 of the Code of
Ordinances are summarized below. Note that these provisions are established by
ordinance of the City Council and are subject to change from time to time.
A. The City shall not repair, maintain, install or provide any water services, wastewater
service, gas, electricity or any other public utilities or services to any property that
has not been legally subdivided or is a non-legal lot.
B. For property that is required by the City’s UDC or other City regulations to construct
water or wastewater facilities, funding and construction of those facilities are the
responsibility of the property owner or developer (the “subdivider”).
C. Subdividers shall be responsible for providing an approved public water supply
system for fire protection and domestic/ commercial/ industrial usage consistent
with the Comprehensive Plan. Where an approved public water supply or
distribution main is within reasonable distance of the subdivision, but in no case less
than one-quarter mile away, and connection to the system is both possible and
permissible (including adequate system capacity), the subdivider shall be required to
bear the cost of connecting the subdivision to such existing water supply. The
subdivider shall, consistent with all existing ordinances, make a pro-rata
contribution to funding of needed storage facilities, treatment facilities, and specific
distribution lines as determined necessary by the City.
D. Subdividers shall be responsible for providing an approved public sanitary sewer
system, consistent with the Comprehensive Plan, throughout the entire subdivision
such that all lots, parcels, or tracts of land will be capable of connecting to the
sanitary sewer system except as otherwise provided herein. Where an approved
public sanitary sewer collection main or outfall line is in no case less than one-half
mile away, and connection to the system is both possible and permissible (including
adequate system capacity), the subdivider shall be required to bear the cost of
connecting the subdivision to such existing sanitary sewer system. Where an
approved public wastewater collection main or outfall line is more than one-half
mile away from the property boundary, and where extension of a sanitary sewer
collection main or outfall line is scheduled in the City’s Capital Improvements Plan
to be completed to a point within one-half mile of the property boundary within five
(5) years from the date of the Preliminary Plat approval, the subdivider shall be
Attachment number 4 \nPage 7 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 8 of 13
required to install a public wastewater collection system. The design and
construction of a public sanitary sewer system shall comply with regulations
covering extension of public sanitary sewer systems adopted by the Texas
Commission on Environmental Quality.
E. All infrastructure and public improvements must be designed and installed in
accordance with all of the elements of the Comprehensive Plan and shall meet the
minimum requirements established by the UDC, the City's Construction Standards
and Specifications for Roads, Streets, Structures and Utilities, and any other adopted
City design or technical criteria. No main water line extension shall be less than
eight inches. All new public sanitary sewer systems shall be designed and
constructed to conform with the City’s Construction Standards and Specifications
and to operate on a gravity flow basis by taking advantage of natural topographic
conditions and thereby reducing the need for lift stations and force mains.
2. If the specific undeveloped property does not have City water or wastewater facilities
and capacity fronting the property – the owner may make an application for an
extension of service to the property. If the Assistant City Manager for Utilities
determines in writing that adequate water or wastewater capacity is available, or will be
available, and if the project does not include City cost participation or reimbursement, if
the proposed facilities are depicted on the City’s Water and Wastewater Master Plans,
and the requested service otherwise meets the City’s requirements, the extension size,
capacity, and routing may be approved by the Assistant City Manager for Utilities for
construction by the developer at the developer’s cost and expense.
3. If the specific undeveloped property does have adequate City water or wastewater
facilities and capacity fronting the property – the owner may receive water or
wastewater service from the City by applying for a tap permit and paying the required
fees.
4. If any property in the annexed area is using a septic system – the property owner
remains responsible for the operation and maintenance of the septic system. If the
property is in a Rural Residential Subdivision as defined in Chapter 13 of the UDC, or is
a legal lot greater than one acre in size and used for single family residential purposes,
the property shall continue the use of a septic system after annexation until such time
that the use of the property changes, the property is further subdivided or developed, or
a public sanitary sewer line has been extended to within 200 feet of the property
boundary and the property owner has received notification from the City of the City’s
desire for the property to be connected to the public sanitary sewer line. If the septic
system fails before the City’s centralized wastewater service is extended to within 200
feet of the property and the City determines that the provision of centralized wastewater
service is not feasible or practical at that time, then the property owner must either
repair or replace the septic system in accordance with the provisions of Section 13.20 of
the City Code of Ordinances. Properties using a septic system that are not in a Rural
Residential Subdivision , or are not legal lots greater than one acre in size and used for
Attachment number 4 \nPage 8 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 9 of 13
single family residential purposes at the time of annexation, but that are designated as
either residential, open space or agricultural on the City’s Future Land Use Plan shall
continue the use of a septic system until such time that the use of the property changes,
the property is further subdivided or developed, or a public sanitary sewer line has been
extended to within 200 feet of the property boundary and the property owner has
received notification from the City of the City’s desire for the property to be connected
to the public sanitary sewer line.
5. Reimbursement and cost participation by the City – Pursuant to Section 13.09.030 of
the UDC, the City, in its sole discretion and with City Council approval, may participate
with a property owner or developer in the cost of oversized facilities or line extensions.
The actual calculation of the cost participation and reimbursement amounts, including
limits and schedules for the payments, are set forth in the UDC.
6. City Code of Ordinances: (The following provisions are set by the City Council and can
be amended in the future by ordinance.)
Chapter 13.10 of the City Code of Ordinances currently provides as follows:
Section 13.10.010 Policy established.
This policy shall apply to improvements to the City's utility systems, including system upgrades,
system expansion, and plant capacity additions. In this Section, the term “utility system” shall
mean the City’s water system, wastewater system, reuse irrigation system, and stormwater
drainage system.
Section 13.10.020 System Planning.
The City shall maintain and periodically update system plans for each utility so that system
improvements are implemented to maintain adequate capacity for growth while maintaining
proper service levels to existing customers.
Section 13.10.030 Project Timing.
A. Projects designed to expand or upgrade a utility system must be completed and ready
for operations such that capacity requirements by state regulatory agencies and City
system plans are met.
B. When possible, the City should coordinate the construction of system improvements
in a particular location with the expansion or maintenance of other utility
infrastructure to minimize the future impact on each utility.
C. Projects should begin the design phase when existing demand at a specific location
exceeds 75% of current capacity and future demand is expected to exceed the current
total capacity.
Attachment number 4 \nPage 9 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 10 of 13
D. Projects should begin the construction phase when existing demand at a specific
location exceeds 90% of current capacity and future demand is expected to exceed the
current total capacity.
E. Projects required to facilitate the development of a specific tract shall be done in
accordance with the Unified Development Code.
F. Projects required as a result of an annexation service plan shall be provided as stated
in the approved Service Plan for such annexed tracts.
Section 13.10.040 Project Financing.
A. Projects required to facilitate the subdivision of a specific tract shall be paid by the
subdivider in accordance with the Unified Development Code, unless otherwise
authorized in writing and approved by the City Council in accordance with the terms
of Section 13.09 of the Unified Development Code or other applicable law.
B. When utility expansion is requested within a portion of the City’s utility service area,
but the City is not otherwise required to provide service or planning to provide
service as reflected in the City’s Capital Improvements Plan, the City may
nonetheless, at the City’s sole option, facilitate the design and construction of the
required utility extensions or upgrades by managing the project with the cost of such
extensions to be shared and fully paid by the requesting landowners or subdividers
prior to commencement of the project.
C. When utility expansion is requested within a portion of the City’s utility service area,
the City shall evaluate degree to which the project 1) facilitates contiguous growth, 2)
maximizes the provision of service to the service area, 3) enhances economic
development, 4) improves system operations, 5) contributes to conservation or other
environmental concern, and 6) facilitates the completion of the utility master plan.
D. At the City’s sole option, the City may also facilitate the installation of utility
expansion requests through 1) financial cost contribution, 2) financing of the
improvement using individual contracts between the City and each landowner for a
proportionate share of the project cost to be paid out over a specified period of time at
a specified rate of interest, 3) Impact Fee or connection fee reduction or waiver.
Chapter 13.20 of the City Code of Ordinances currently provides as follows:
Sec. 13.20.010. General.
A. It is unlawful for any owner or lessee, tenant or other person in possession of any
premises where any person lives or works, or occupies the same, to establish,
maintain or use any water closet, bathtub, lavatory or sink except by one of the
following means and consistent with the other terms, conditions and requirements of
this Chapter and with the City’s Unified Development Code:
Attachment number 4 \nPage 10 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 11 of 13
1. Connection to an approved Onsite Sewage Facility that is constructed
and maintained in accordance with the rules and regulations of all
appropriate state and local agencies having jurisdiction over such
facilities; or
2. Connection to a public centralized wastewater collection main with all
wastewater discharged to a centralized public wastewater collection
system.
B. Upon the “Development” of property, the provisions of Chapter 13 of the Unified
Development Code (pertaining to Infrastructure and Public Improvements) shall
govern the provision of wastewater service to the property. For the purposes of this
section, the term “Development” shall have the same meaning as in Section 16.05 of
the City’s Unified Development Code.
C. It is the duty of each such person referenced in subsection (A), above, to connect such
fixtures to an approved wastewater system, and to maintain the same.
Sec. 13.20.020. On Site Sewage Facilities.
A. General. All On Site Sewage Facilities must be constructed and maintained in
accordance with the rules and regulations of the appropriate state and local agencies
having jurisdiction over such facilities.
B. Availability of a Public Centralized Wastewater Collection Main. If a public
centralized wastewater collection main is located within 200 feet of a property line,
and the wastewater collection main has adequate capacity to receive and transport the
wastewater flow produced by the property, then property owner shall connect that
property to said utility line at the earliest to occur of either of the following events:
failure of the On Site Sewage Facility servicing the property, or the date that is five
(5) years after receipt of notice of the availability of a wastewater collection main
within 200-feet of the property line.
C. Failure of On Site Sewage Facility. When an Onsite Sewage Facility fails, the
following provisions shall apply:
a. If a public centralized wastewater collection main is located within 200 feet of
the property boundary, and the wastewater collection main has adequate capacity
to receive and transport the wastewater flow produced by the property, then the
property must be connected to said utility line by the property owner;
b. If no public centralized wastewater collection main is located within 200 feet of
the property boundary, the City shall evaluate the feasibility of providing
centralized wastewater collection services to the property via a gravity or low
pressure system. Where the provision of gravity sewer service or low pressure
system is technically feasible, utility system improvements may be made in
accordance with Chapters 13.10;
c. If the City determines that the provision of wastewater service via a centralized
wastewater collection main is not necessary due to existing or future land use,
then the On Site Sewage Facility may be repaired or replaced.
(Prior code § 12-101)
Attachment number 4 \nPage 11 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 12 of 13
Sec. 13.20.030. Privies prohibited.
It is unlawful for any owner or lessee, tenant or other person in possession of any premises in the
City to establish or maintain any privy or dry closet.
Sec.13.20.040 Low Pressure Sewer Systems
A. A “Low Pressure Sewer System” is an individual lift station located at each utility
customer or property owner location having a private force main connecting to a
public force main or gravity main located in a public utility easement or public right-
of-way.
B. Each property owner and utility customer shall be responsible for the cost of
installation and maintenance of the individual lift station and private force main.
Section 13.20.050. Prohibited Discharges into Sewer System
No person shall discharge, cause to be discharged, or permit to be discharged, either directly or
indirectly into the public sewer system, waste or wastewater from any of the following sources
unless allowed by the City Manager, or his/her designee:
A. Any wastes or wastewater that does not meet the limitations imposed by Section
13.24 of the Code of Ordinances.
B. Any stormwater, groundwater, rainwater, street drainage, subsurface drainage, or yard
drainage;
C. Any unpolluted water, including , but not limited to, cooling water, process water or
blow-down water from cooling towers or evaporative coolers;
D. Any wastes or wastewater, or any object, material, or other substance directly into a
manhole or other opening into the sewer facilities other than wastes or wastewater
through an approved service connection.
E. Any holding tank waste, provided, that such waste may be placed into facilities
designed to receive such wastes and approved by the City Manager, or his/her
designee.
Section 13.20.060 Sewer System Maintenance
A. For properties with gravity wastewater service, the property owner and utility
customer shall be responsible for the proper operation, maintenance, and repairs of
the sewer system in the building and the service lateral between the building and the
point of connection into the public sewer main.
B. For properties with low pressure service, the property owner and utility customer
shall be responsible for the proper operation, maintenance, and repairs of the sewer
Attachment number 4 \nPage 12 of 13
Item # O
Annexation Service Plan GT Village Creekside
Page 13 of 13
system in the building and the service lateral, lift station (grinder pump) and force
main between the building and the point of connection into the public sewer main.
C. When, as a part of sewer system testing, the City identifies a flaw in a private service
lateral or force main where a repair is necessary to prevent infiltration or inflow, the
property owner and utility customer shall be responsible to cause the repairs to be
made within one (1) year of the date of notification by the City.
D. If repairs are not complete within one year of notification by the City, City may
engage the services of a contractor to make the necessary repairs with the costs for
such repairs to be paid by the City and subsequently charged to property owner and
utility customer.
Attachment number 4 \nPage 13 of 13
Item # O
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Second Reading of an Ordinance adopting an updated Official Zoning Map -- Jordan J. Maddox, AICP,
Principal Planner(action required)
ITEM SUMMARY:
The City’s Official Zoning Map graphically depicts the City’s adopted zoning districts and boundaries,
corresponding with the Unified Development Code (UDC). The map is adopted independently of the UDC,
yet the procedures for amendment and replacement are provided therein.
The present map was adopted in April 2002, prior to the adoption of the UDC, and has frequently been
amended by ordinance since then. The adoption of the 2002 version was intended to correct a series of
amendment omissions that had occurred prior to that date, and also to acknowledge the emerging presence of
digital mapping (more specifically, Geographic Information Systems (GIS) technology) as the administrative
and enforcement mechanism that would better represent the most accurate and up-to-date version of the
Official Zoning Map. With the addition of GIS staff and an increase in resources for information technology
since 2002, the City’s mapping systems have improved dramatically and have been a reliable source of basic
zoning information for staff, elected officials, and the general public.
A zoning map is meant to convey a certain amount of information regarding zoning districts on private or
public property. This information lets someone determine - in conjunction with the Unified Development
Code - the allowed uses, development standards, and further information required so that they can act
accordingly on a piece of property. Often, the map is straightforward and simple in that the information
shown is the complete picture. The reality of the zoning map, however, is that it does not always represent
the various layers of approvals, conditions, exceptions, etc. that would characterize the definitive
entitlements on a piece of land.
All zoning map amendments must be approved by an ordinance of the City Council after public hearings, in
accordance with State Law and the City Charter. When considering past rezoning proposals, previous
councils have approved amendments with special conditions and restrictions, often through compromises
made from the dais, that are forever attached to the zoning of a property (unless later amended). This
presents a complicated situation when one inquires about the zoning district for a parcel of land. In addition,
the UDC and previous zoning ordinances have allowed for individual Variances and Special Use Permits that
may remain with the land or may have expired, neither of which is apparent looking at the map. Further
complicating the situation are the various zoning overlay districts, Planned Unit Developments, and
development agreements, all of which may place restrictions on or provide benefits to a piece of land or
general area, but are nearly impossible to represent on a legible map.
Because of the potential difficulty in determining the full entitlements of property using the zoning map
alone, the Planning Department has long had a process in place so that anyone can determine the full reach of
zoning restrictions on a piece of land. A Zoning Verification Letter is the result of this process, which is an
official picture of zoning provided by the department director after extensive research by Planning staff. This
letter is requested of us regularly by financial institutions, title companies, real estate agents, and other
interested parties, often related to a potential or pending land transaction. Nevertheless, many people take the
zoning map at face value, without discussing further with City staff. For that reason, staff feels it is necessary
to add qualification language to the zoning map that, hopefully, provides clarification and direction regarding
the limitations of the zoning map.
In addition to this disclaimer language, staff is taking this opportunity to attend to other housekeeping items,
such as the map’s signature block references, district labeling and naming, and the addition to the map of the
long-established Old Town Overlay District boundaries. Also found on the new map is the representation of
recent annexation development agreements between the City and certain property owners, which delay
annexation but otherwise prevent development from occurring on the land. These areas are not included as
zoning districts of the City of Georgetown, but are increasingly becoming a fixture within the City’s ETJ and
their inclusion in the Official Zoning Map is essential to provide someone a full picture of the city limit
Cover Memo
Item # P
boundaries.
The act of adopting the 2012 Official Zoning Map will not change the zoning designation of a single piece of
property. As with the 2002 map and as described here, this action is mostly maintenance and upkeep of the
zoning map, taken to adapt to changing circumstances and modernize when necessary. If adopted by City
Council, the new map will be the starting point for all future amendments and staff is also taking steps to
update the standard ordinance language for rezonings and related approvals. As stipulated in the 2002
adopting ordinance and the UDC, digital mapping will continue to be the most reliable source of base zoning
information in-between paper printings, and the adoption of the new map will authorize the Mayor to sign
and the City Secretary to attest.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jordan J. Maddox, AICP, Principal Planner
ATTACHMENTS:
2002 Ordinance adopting Zoning Map
New disclaimers
Existing zoning map (fall 2011)
Ordinance - Updated Map
Exhibit A - 2012 Official Zoning Map
Cover Memo
Item # P
Background
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
5
It
e
m
#
P
Background
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
5
It
e
m
#
P
Background
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
5
It
e
m
#
P
Background
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
5
It
e
m
#
P
Background
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
o
f
5
It
e
m
#
P
Attachment number 2 \nPage 1 of 1
Item # P
Background
New disclaimer section on Georgetown Official Zoning Map
“The Official Zoning Map is a graphical depiction of base zoning districts. The map does not depict
special conditions, exceptions, Special Use Permits, Variances, and any other approvals that fully
represent the entitlements or restrictions on a given property. The map does not depict the Gateway
Overlay District or Courthouse View Protection Overlay District, both of which can be found in the
Unified Development Code. In accordance with Section 4.02.020 of the Unified Development Code,
digital mapping may be used to represent the most accurate and up-to-date information in-between
paper printings of the Official Zoning Map. To confirm a property’s zoning, please request an official
Zoning Verification Letter from the City of Georgetown.”
Attachment number 3 \nPage 1 of 1
Item # P
Ordinance No. ___________________________
Official Zoning Map Update - 2012
Page 1 of 3
ORDINANCE NO.
An Ordinance of the City Council of the City of Georgetown, Texas,
adopting an updated Official Zoning Map; repealing conflicting
ordinances and resolutions; including a severability clause; and
establishing an effective date.
WHEREAS, Chapter 211 of the Texas Local Government Code, grants Home-Rule
municipalities the ability to create zoning districts and boundaries thereof; and
WHEREAS, Section 4.02 of the City of Georgetown Unified Development Code refers to
the Official Zoning Map of the City of Georgetown, Texas; and
WHEREAS, Section 4.02 of the Unified Development Code provides that there shall be
one Official Zoning Map, but also provides that that copies of the Official Zoning Map may be
created and used for convenience, and furthermore, that digital mapping may be used to
represent the most accurate zoning information between printings of the Official Zoning Map;
and
WHEREAS, the Official Zoning Map graphically depicts base zoning districts and
certain overlays, all of which were approved either by the adoption of the first Official Zoning
Map in 1968 or by amendment or replacement since that date through act of an ordinance of the
City Council of Georgetown, Texas; and
WHEREAS, the most recent adoption of an Official Zoning Map was approved on the 9th
Day of April, 2002, upon which time the City’s zoning regulations were codified in the City of
Georgetown Zoning Ordinance; and
WHEREAS, the Zoning Ordinance was moved to the City’s Unified Development Code,
which was passed and adopted on the 11th Day of March, 2003; and
WHEREAS, the adoption of the Unified Development Code renamed many of the City’s
adopted Zoning Districts and has subsequently amended and updated the zoning regulations; and
WHEREAS, the City feels it is practical to update the Official Zoning Map to correspond
to the Unified Development Code, and take the opportunity to clean up the legend, signature
blocks, and other housekeeping measures;
WHEREAS, one purpose and intent of this update to the Official Zoning Map is to clarify
the true meaning of this map through additional written disclaimers, which address the fact that
the Official Zoning Map is not the complete picture of the zoning entitlements and restrictions on
a piece of property, due to potential overlays, conditions and/or additional permits that may be
assigned thereto;
WHEREAS, due to City Council approvals in 2008 and 2011 of annexation development
Attachment number 4 \nPage 1 of 3
Item # P
Ordinance No. ___________________________
Official Zoning Map Update - 2012
Page 2 of 3
agreements provided for in Chapter 43 of the Texas Local Government Code, it is appropriate to
add the locations of these agreements to the map to denote the implications of development on
those parcels;
WHEREAS, this update to the Official Zoning Map contains no changes to the zoning of
real property, does not create any new districts or overlays, nor does it constitute a rezoning or
any other change to the map that would otherwise require an ordinance of the City Council; and
WHEREAS, the Official Zoning Map needs to be updated to include all rezoning
amendments approved by the City Council through June 12, 2012; and
WHEREAS, the City Council has submitted the proposed update to the Official Zoning
Map to the City Planning and Zoning Commission for its consideration in a public hearing and
for its recommendation or report; and
WHEREAS, notice of such hearing was published in a newspaper of general circulation
in the City; which stated the time and place of hearing, which time was not earlier than fifteen
(15) days for the first day of such publication; and
WHEREAS, the Planning and Zoning Commission in a meeting held on May 1, 2012,
recommended approval of the update to the Official Zoning Map and recommended authorizing
the Mayor to sign an updated Official Zoning Map.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance is in full compliance with the goals and objectives of the 2030 Comprehensive Plan
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any
other 2030 Comprehensive Plan policies.
SECTION 2. The June 12, 2012, Official Zoning Map (Exhibit A), as may be amended
from time to time, is hereby adopted and becomes the Official Zoning Map referred to in Section
4.02 of the Unified Development Code, replacing the 2002 version of the same map. The
provisions of an ordinance establishing a zoning district, amending a zoning district
classification, amending a zoning district boundary, or relating to zoning regulations controls
over any conflicting information shown on the official zoning map.
SECTION 3. The Mayor is hereby authorized to sign, and the City Secretary to attest,
the updated City of Georgetown Official Zoning Map.
SECTION 4. All parts of ordinances and resolutions adopting an Official Zoning Map
prior to this Ordinance are hereby repealed, and are no longer of any force and effect.
Attachment number 4 \nPage 2 of 3
Item # P
Ordinance No. ___________________________
Official Zoning Map Update - 2012
Page 3 of 3
SECTION 5. If any provision of this Ordinance or application thereof to any person or
circumstance shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are hereby declared to be severable.
SECTION 6. The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect on the
date of final adoption by City Council.
PASSED AND APPROVED on First Reading on 22nd day of May, 2012.
PASSED AND APPROVED on Second Reading on the 12th day of June, 2012.
ATTEST: THE CITY OF GEORGETOWN:
________________________ ____________________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
__________________________
Bridget Chapman
Acting City Attorney
Attachment number 4 \nPage 3 of 3
Item # P
Attachment number 5 \nPage 1 of 1
Item # P
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Second Reading of an Ordinance formally adopting the Fiscal and Budgetary Policy to be used in
preparing the 2012/13 annual budget and to guide financial operations -- Micki Rundell, Chief Financial
Officer (action required)
ITEM SUMMARY:
The Fiscal and Budgetary Policy is the document that guides the City’s financial operations, and therefore,
each year as part of the budget process, the Policy is reviewed and updated for the upcoming budget
year. The General Government and Finance Subcommittee (GGAF) reviewed the policy recommendations at
their May 9, 2012. They unanimously recommended the proposed amendments:
· Page 3 - Requirement for 5 Year Business Plan and financial forecast as part of the budget
planning process
· Page 6 - Recognizes benefit for tax payers in Recreation Programs (resident/non-resident cost
differential)
§ Sets operational “Cost Recovery” target for Recreation programs
· Page 7 - Defines target balance of “Electric Rate Stabilization Reserve Account” and defines
when/how the reserve will be used
· Page 8 - Changes the basis from percent of revenue to kWh for ROI/Franchise Fee transfers from the
Electric Fund to the General Fund
· Page 11 - Updates current Purchasing Policy chart and adds Change Order Policy · Page 13 -
Adds a chart that outlines the requirements for Advisory Board review for CIP and adds the Airport to
GTAB, Parks/Recreation to Parks Advisory Board, and other general government projects to GGAF
· Page 17 - Ensures that all entities included in the City CAFR comply with the City’s Investment Policy
· Page 21 - Adds language to clarify the Federal requirements for post-issuance compliance on City
bonds
· Page 23 - Defines the “contingency reserves” for all funds adding language related to usage and
purpose
In addition, references to fiscal year 2012/13 have been updated and designated amounts have been left
blank, if unknown. These amounts will be included once they have been determined and will be included in
the final document that is included with the adopted 2012/13 Annual Budget.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Ordinance
Red line copy of Fical and Budgetary Policy
Cover Memo
Item # Q
Ordinance Number:____________ Page 1 of 2
Fiscal and Budgetary Policy Amendment
Date Approved: ________________
ORDINANCE NUMBER _________________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TX FORMALY
ADOPTING THE FISCAL AND BUDGETARY POLICY; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council developed a Fiscal and Budgetary Policy and was
adopted by City Council action in 2001; and
WHEREAS, the Fiscal and Budgetary Policy has been reviewed and adopted
each year since 2001 by such Council action; and
WHEREAS, this Policy is used to guide the City’s financial operations; and
WHEREAS, the City’s Annual Budget is prepared in accordance with this policy;
and
WHEREAS, the City Council has reviewed and approved the amended Fiscal
and Budgetary Policy for 2012/13; and
WHEREAS, the City Council has deemed this Policy to be in effect:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct, and are incorporated
by reference herein and expressly made a part hereof, as if copied verbatim. The City
Council hereby finds that this ordinance complies with the Vision Statement of the City
of Georgetown 2030 Comprehensive Plan.
SECTION 2. The City Council approves the Fiscal and Budgetary Policy as
illustrated in Exhibit A.
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase,
provision sentence or part of this ordinance or the application of same to any person or
circumstance shall for any reason be adjudged invalid or held unconstitutional, by a
court of competent jurisdiction, it shall not affect, impair, or invalidate the remainder of
this ordinance which shall be given full force and effect.
SECTION 4: The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest.
Attachment number 1 \nPage 1 of 2
Item # Q
Ordinance Number:____________ Page 2 of 2
Fiscal and Budgetary Policy Amendment
Date Approved: ________________
PASSED AND APPROVED on First Reading on the 22nd day of May, 2012.
PASSED AND APPROVED on Second Reading on the 12th day of June 2012.
ATTEST:
THE CITY OF GEORGETOWN:
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapmen, Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # Q
1
City of Georgetown
Fiscal and Budgetary Policy
1st Reading May 10, 2011 - Second Reading May 24, 2011
I. PURPOSE
The City of Georgetown is committed to financial management through integrity, prudent
stewardship, planning, accountability, full disclosure and communication. The broad
purpose of the Fiscal and Budgetary Policies is to enable the City to achieve and
maintain a long-term stable and positive financial condition, and provide guidelines for
the day-to-day planning and operations of the City’s financial affairs.
Policy scope generally spans areas of accounting and financial reporting, internal
controls, both operating and capital budgeting, revenue management, investment and
asset management, debt management and forecasting. This is done in order to:
A. Demonstrate to the citizens of Georgetown, the investment community, and the bond
rating agencies that the City is committed to a strong fiscal operation;
B. Provide precedents for future policy-makers and financial managers on common
financial goals and strategies;
C. Fairly present and fully disclose the financial position of the City in conformity to
generally accepted accounting principals (GAAP); and
D. Demonstrate compliance with finance-related legal and contractual issues in
accordance with the Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually as part of the budget preparation
process.
II. FUND STRUCTURE AND BASIS OF BUDGETING
The budgeted funds for the City of Georgetown include:
Governmental Funds: General Fund which accounts for all financial resources
except those required to be accounted for in another fund, and
include basic governmental services, such as Street
Maintenance, Planning and Development, Police, Fire and
Parks, as well as, solid waste management.
Special Revenue Funds (SRF) account for specific revenues
that are legally restricted for specified purposes. The City
currently budgets 12 ____SRF Funds and includes Tourism,
Parkland Dedication, Library Donations, Animal Services
Donations, and Street Maintenance Sales Tax.
Debt Service Fund is used to account for the payment of
general long-term debt principal and interest.
Attachment number 2 \nPage 1 of 27
Item # Q
2
Capital Project Funds are used to account for the acquisition
or construction of major capital facilities other than those
financed by enterprise activities.
Proprietary Funds: Internal Service Funds account for good or services provided
by one internal department to another. The City uses this
system to recognize cost for fleet replacement and
maintenance, facility maintenance and computer replacement
and maintenance.
Enterprise Funds include the City’s “business like” activities
including all the utility funds and the airport.
Basis of Accounting and Basis of Budgeting
The City’s accounts and budgets for all Governmental Funds using the modified
accrual basis of accounting. This basis means that revenue is recognized in the
accounting period in which it becomes available and measurable, while expenditures are
recognized in the accounting period in which they are incurred. Because the
appropriated budget is used as the basis for control and comparison of budgeted and
actual amounts, the basis for preparing the budget is the same as the basis of
accounting. Exceptions to the modified accrual basis of accounting include:
Encumbrances, which are treated as expenditures in the year they are encumbered,
not when expended.
Grants, which are considered revenue when awarded, not received.
Principal and interest on long-term debt, which are recognized when paid.
General government funds include the general fund, special revenue funds, debt service
fund and general capital project funds.
Proprietary Funds, which include the enterprise and internal service funds are
accounted and budgeted using the full-accrual basis of accounting. Under this method,
revenues are recognized when they are earned and measurable, while expenses are
recognized when they are incurred regardless of timing or related cash flows. The basis
for preparing the budget is the same as the basis of accounting except for principal
payments on long-term debt and capital outlay which are treated as budgeted expenses.
Exceptions include:
Depreciation which is not budgeted
Non-budgeted accruals such as compensated absences
III. FUND BALANCE POLICIES
The City’s Fund Balance is the accumulated difference between assets and liabilities
within governmental funds, and it allows the City to meet its contractual obligations, fund
disaster or emergency costs, provide cash flow for timing purposes and fund non-recurring
expenses appropriated by City Council. This policy establishes limitations on the
purposes for which Fund Balances can be used in accordance with Governmental
Accounting Standards Board (GASB) Statement Number 54.
Attachment number 2 \nPage 2 of 27
Item # Q
3
The City’s Fund Balance will report up to five components:
1. Non-spendable Fund Balance – includes inherently non-spendable assets that will
never convert to cash, as well as, assets that will not convert to cash soon enough to
affect the current financial period. Assets included in this category are prepaid items,
inventory and non-financial assets held for resale.
2. Restricted Fund Balance – represents the portion of fund balance that is subject to
legal restrictions, such as grants or hotel/motel tax and bond proceeds.
3. Committed Fund Balance – describes the portion of fund balance that is constrained
by limitations that the City Council has imposed upon itself, and remains binding
unless the City Council removes the limitation.
4. Assigned Fund Balance – is that portion of fund balance that reflects the City’s
intended use of the resource and is established in a less formal method by the City
for that designated purpose.
5. Unassigned Fund Balance – represents funds that cannot be property classified in
one of the other four categories.
IV. OPERATING BUDGET
Budgeting is an essential element of the financial planning, control and evaluation
process of municipal government. The “operating budget” is the City’s annual financial
operating plan. The annual budget includes all of the operating departments of the
general fund, proprietary funds, debt service funds, special revenue funds, and capital
improvement funds of the City.
A. Comprehensive Plan – The 2030 Plan is written from a perspective of some twenty
years into the future. It expresses what we envision and desire our community to be
in the year 2030, and it reflects on all that we have accomplished since we launched
the revision of our Comprehensive Plan in 2006. The Plan utilizes a Vision
Statement to guide the desired outcomes for the community.
1. Five-Year Business Plan – A “dashboard” plan will be developed that links the 2030
Plan Vision Statement with the City Council’s strategic goals that further the
implementation of the Vision. From those strategic goals an implementation plan will
be created.
a. A Five-Year Financial Forecast will be created and updated annually that will
identify potential tax impacts, rate adjustments and other factors that will impede
the implementation of the Business Plan.
b. Year-One of the Business Plan is the basis for the Annual Budget.
A.B. Preparation – The Charter (Section 6.02) requires “a proposed budget prepared
by the City Manager and submitted to the City Council at least thirty days prior to the
end of the fiscal year. The budget shall be adopted not later than the twenty-seventh
day of the last month of the fiscal year. No budget will be adopted or appropriations
made unless the total estimated revenues, income and funds available shall be equal
to or in excess of such budget or appropriations, except otherwise provided”.
Therefore, the budget will be presented to the City Council no later than the 1st day of
August to provide the City Council time to adopt the budget in the required time
frame.
Attachment number 2 \nPage 3 of 27
Item # Q
4
1. Proposed Budget – A proposed budget shall be prepared by the City Manager
with participation of all of the City’s Division Directors within the provision of the
Charter and the Vision Statement of the 2030 Plan.
a) The budget shall include four basic segments for review and evaluation:
Revenues
Personnel Costs
Operations and Maintenance
Capital and other non project costs
b) The budget review process will include City Council participation in the
development of each segment and allow for citizen participation in the
process, and will allow for sufficient time to address policy and fiscal issues
by the City Council.
c) A copy of the proposed budget will be filed with the City Secretary when it is
submitted to the City Council. A copy will also be available at the
Georgetown Public Library for citizen review.
2. Adoption – Upon finalization of the budget appropriations, the City Council will
hold a public hearing, and subsequently adopt by Ordinance the final budget as
amended. The budget will be effective for the fiscal year beginning October 1st.
The Annual Budget document will be submitted annually to the Government
Finance Officers Association (GFOA) for evaluation and consideration for the
Distinguished Budget Presentation Award.
B.C. Balanced Budget – The goal of the City is to adopt and maintain a balanced
operating budget using sustainable funding sources that are expected to continue to
be available in subsequent fiscal years. Excess balances in operating funds from
previous fiscal years shall remain in the fund in which they were appropriated until
either such excess balances are proposed and adopted pursuant to Section B of the
this policy; until they are used to reduce outstanding debt obligations of the City; or
both.
The Charter (Section 6.04) requires that an operating deficit created in any fiscal
year shall be paid off and discharged during the following year. In practice, deficit
has been interpreted to mean City funds as a whole. The City Council may choose
from time to time to allow individual funds to have a negative balance as long as
Operating Reserve requirements for the City as a whole are maintained.
C.D. Planning – The budget process will be coordinated so that major policy issues
are identified prior to the budget approval date. This will allow City Council adequate
time for consideration of appropriate decisions and analysis of financial impacts.
D.E. Reporting – Summary financial reports will be presented to the City Council
quarterly. These reports will be in a format appropriate to enable the City Council to
understand the overall budget and financial status. The City Manager will also
present a mid-year report to the City Council within 60 days following the end of the
second fiscal quarter that updates the status of projects and related financial goals
set forth in the budget.
Attachment number 2 \nPage 4 of 27
Item # Q
5
E.F. Control and Accountability – Each Division Director, appointed by the City
Manager, will be responsible for the administration of his/her departmental budget.
This includes accomplishing the Goals and Objectives adopted as part of the budget
and monitoring each department budget for compliance with spending limitations.
Division Directors may transfer funds up to $20,000 within the operations and
maintenance or capital line items within a departmental budget category without
additional approval. All transfers within the Personnel line items require approval of
the Chief Financial Officer and City Manager. All other transfers of appropriation or
budget amendments require either City Council or City Manager approval as outlined
in Section IV.B.
G. Budget Amendments – The Charter (Section 6.04) provides a method to amend for
budget amendments and emergency appropriations. The City Council may authorize
with a majority plus one vote, an emergency expenditure as an amendment to the
original budget. This may be done in cases of grave public necessity to meet an
unusual and unforeseen condition that was not known at the time the budget was
adopted. In practice, this has been interpreted to include revenue-related expenses
within the enterprise funds and timing differences on capital improvement projects.
The following criteria will be used in evaluation of budget amendments:
Is the request necessary?
Why was the item not budgeted in the normal budget process?
Why can't a transfer be done within the Division to remedy the condition?
The Chief Financial Officer must certify availability of revenues or funding sources
prior to adoption.
The City will amend the budget at year end, if needed, for revenue based
expenditures that exceeded budgeted amounts due to increased revenue and
recognize any grant funded expenditures for grants received after the budget was
adopted or last amended. The City will also amend the budget if necessary as part
of the Mid-Year Review process for any capital project timing adjustments from prior
year, as well as, any other known adjustments needed and approved at that time.
H. Contingency Appropriations – The budget may include contingency appropriations
within designated operating department budgets. These funds are used to offset
expenditures for unexpected maintenance or other unanticipated expenses that
might occur during the year. Currently, the City maintains contingency
appropriations for insurance deductibles, unexpected legal expenses and equipment
repairs.
I. Council Discretionary Account – The budget may contain appropriated funds to be
used at the discretion of the City Council. Actual expenditure of these funds is
specifically approved by the City Council on an item by item basis. The Council
Discretionary Account for 2011/12 2012/13 is $10,000 included in the General Fund.
Attachment number 2 \nPage 5 of 27
Item # Q
6
V. REVENUE MANAGEMENT
A. Characteristics – The City will strive for the following optimum characteristics in its
revenue system:
1. Simplicity – The City, where possible and with out sacrificing accuracy, will strive
to keep the revenue system simple in order to reduce compliance costs for the
taxpayer or service recipient.
2. Certainty – A knowledge and understanding of revenue sources increases the
reliability of the revenue system. The City will understand its revenue sources
and enact consistent collection policies to provide assurances that the revenue
base will materialize according to budget.
3. Equity – The City shall make every effort to maintain equity in its revenue
system; i.e., the City should seek to minimize or eliminate all forms of
subsidization between entities, funds, services, utilities, and customer classes,
and ensure an on-going return on investment for the City.
A. The City will make every effort to recognize the benefit that City tax payers
contribute to City programs and services.
B. The annual Parks and Recreation residential membership rates are
established at 75% of non-residential rates plus or minus 10% at the discretion of
the Parks and Recreation Director in keeping with the targeted market cost
recovery.
4. Revenue Adequacy – The City should require there be a balance in the revenue
system; i.e., the revenue base will have the characteristics of fairness and
neutrality as it applies to cost of service, willingness to pay, and ability to pay.
A. Overall Operational Cost Recovery for Parks and Recreation for the
Recreation and Tennis Centers is targeted to be between 50 – 60%, with some
variance in individual programs.
3.5. Realistic and Conservative Estimates - Revenues will be estimated
realistically, and conservatively, taking into account the volatile nature of various
revenue streams.
4.6. Administration – The benefits of a revenue source should exceed the cost
of levying and collecting that revenue.
7. Diversification and Stability – A diversified revenue system with a stable source
of income shall be maintained. This will help avoid instabilities in two particular
revenue sources due to factors such as fluctuations in the economy and
variations in the weather.
A. Other Considerations – The following considerations and issues will guide the City
in its revenue policies concerning specific sources of funds:
1. Cost/Benefit of Incentives for Economic Development – The City will use due
caution in the analysis of any incentives that are used to encourage
Attachment number 2 \nPage 6 of 27
Item # Q
7
development. A cost/benefit (fiscal impact) analysis will be performed as part of
the evaluation.
2. Non-Recurring Revenues – One-time or non-recurring revenues should not be
used to finance current ongoing operations.
3. Sustainable Revenues –‘Sustainable" means revenue that is consistently
available year after year.
4. Property Tax Revenues – All real and business personal property located within
the City will be valued at 100% of the fair market value for any given year based
on the current appraisal supplied by the Williamson County Appraisal District.
Conservative budgeted revenue estimates result in a projected ninety-eight
percent (98%) budgeted collection rate for current ad valorem taxes. Two
percent (2%) of the current ad valorem taxes will be projected as the budget for
delinquent ad valorem tax collection. For budgeting purposes, the City will
forecast the proposed property tax rate using the effective maintenance &
operations (M&O) rate plus the interest & sinking (I&S) rate needed to fund tax
supported debt service. Increases to the M&O rate will be deliberated and
determined by the City Council. Proposed tax revenue will be budgeted at a 98%
collection rate.
5. Interest Income – Interest earned from investments will be distributed to the
funds in accordance with the equity balance of the fund from which the monies
were provided to be invested.
5.6. User-Based Fees and Service Charges – For services associated with a
user fee or charge, the direct or indirect costs of that service will be offset by a
fee where possible. The City will review fees and charges no less than once
every two years to ensure that fees provide adequate coverage for the cost of
services. The City Council will determine how much of the cost of a service
should be recovered by fees and charges.
6.7. Enterprise Fund Rates – The City will review and adopt utility rates as
needed to generate revenues required to fully cover operating expenses, meet
the legal requirements of all applicable bond covenants, and provide for an
adequate level of working capital. Utility rates will be reviewed annually as part
of the budget process. A rate study will be conducted every 3 years to review
rate methodology and ensure revenues will meet future needs.
A Rate Stabilization Reserve (RSR) Account has been established in the
Electric Fund to offset and mitigate potential impacts to customer rates due to
increased fuel costs or other external factors that may negatively impact Electric
Rates. The target balance of the Reserve Account is set at 25% of the next
year’s projected purchased power costs.
The Rate Stabilization Reserve (RSR) may provide funding for:
Deferring or minimizing the rate impact of future costrate increases
Costs associationed with providing additional power supply
Filling contractual obligations
Balancing of annual power costs
Attachment number 2 \nPage 7 of 27
Item # Q
8
RSR funds will be monitored monthly to ensure the electric rate is being
managed per the Policy. Increases to RSR are made through the Power Cost
Adjustment rate as determined by the fund, at the recommendation of the
Assistant City Manager.
Additionally, enterprise activity rates will include transfers to and receive credits
from other funds as follows:
a) General and Administrative Charges – Administrative costs should be
charged to all funds for services of general overhead, such as administration,
finance, customer billing, legal and other costs as appropriate. These
charges will be determined through an indirect cost allocation following
accepted practices and procedures and reviewed annually by the City’s
external auditors.
b) Payment for Return on Investment – The intent of this transfer is to provide a
benefit to the citizens for the ownership of the various utility operations they
own. For all utilities except for Electric:
In-Lieu-of-Franchise-Fee. This transfer, currently 3% of operating
revenues generated inside the City, is consistent with the franchise rates
charged to investor owned utilities franchised to operate within the City.
Return on Investment. The return on investment (ROI) transfer is
currently calculated at 7% of operating revenues for all utilities except
sanitation both inside and outside the City..
The Franchise and Return on Investment for the Electric Utility is based on
kWh sold. For customers inside the City, a $____ charge per kWh,
equivalent to the 3% and 7% paid by other utility customers, will be included
in the cost per kWh. For customers outside the City, a $____ charge per
kWh, equivalent to the 7% ROI paid by utilities, will be included in the cost,
8. Intergovernmental Revenues – All potential grants will be examined for matching
requirements and must be approved by the City Council prior to making
application of the grant. It must be clearly understood that operational
requirements (on-going costs) set up as a result of a grant program could be
discontinued once the term and conditions of the program have been completed.
9. Revenue Monitoring – Revenues as they are received will be regularly compared
to budgeted revenues and variances will be investigated, and any abnormalities
will be included in the quarterly report to the City Council.
VI. EXPENDITURE POLICIES
A. Appropriations – The point of budget control is at the department level budget for
all funds. The Charter (Section 6.03) provides that any transfer of appropriation
between funds must be approved by the City Council and that the City Manager,
without City Council approval, is authorized to transfer appropriations among
departments, within the same operational division and fund. The City Manager may
Attachment number 2 \nPage 8 of 27
Item # Q
9
also authorize transfer of salary adjustment monies between funds that are budgeted
in a citywide account.
B. Personnel Costs – Costs related to salaries and benefits are budgeted at 100%
total costs, assuming open positions are filled throughout the fiscal year. New
positions that are added during the budget process may have staggered hire dates
with appropriate costs reflected in the budget.
1. Vacancy Factor – General Fund appropriations will include a vacancy factor
equal to 1% of total General Fund salaries and related benefits to offset salary
savings within the budget. The vacancy factor will be budgeted as a negative
expense within the General Government Department of the General Fund. For
2011/122012/13 the Vacancy Factor equals 195,000$191,500. This factor will be
reduced throughout the year as vacant positions are recognized within the
department budget.
2. Benefit Payout Reserve - The City will establish a benefit payout reserve equal to
15% of the accrued benefit liability for employees who are currently meet eligible
to retirement. Only terminating employee benefit expenses may be paid from this
reserve. This reserve shall be funded as an offset to the vacancy factor. For
2011/122012/13, $55,000 _____is budgeted for this reserve.
3. Position Control – The annual budget includes a set number of positions within
departments when approved and adopted by City Council. Additional positions
cannot be added without approval of the City Council. The City Manager may
approve the transfer of authorized positions between departments if funds are
available within the department.
4. Use of Excess Salary Savings – Departmental savings generated due to open
positions or other salary line item savings cannot be spent by the department
unless previously approved by the City Manager and validated by Finance as
“excess funds”.
C. Special Purpose Funding – In order to support community assistance programs,
the City designates specific funding for special purposes, including Social Services,
Children’s Programs, and Public Art. The City reserves the ability to cap this special
purpose funding when necessitated by budget contingency or compliance issues,
such as revenue shortfalls, or other reasons as determined by City Council.
1. Social Service Funding and Children’s and Youth Program Funding – The City
has targeted funding for these programs to be $5.00 per capita, which may be
adjusted to offset the effects of general inflation based upon CPI. If previous
funding levels are higher than the targeted amount, and to avoid significant
reductions in levels of funding, the City Council shall seek to attain this target
chiefly through population growth. Funding for these programs will be split 83%
for social services and 17% for youth funding. These funds will be allocated and
paid according to the City Council’s guidelines for Social Service and Children’s
and Youth Program Funding.
The funding level for 2011/12 2012/13is $311,331 for Social Service Funding and
$88,718 for Children’s and Youth Program Funding, both of which are the same
as in the previous year.
Attachment number 2 \nPage 9 of 27
Item # Q
10
Any given year, unallocated funds in either the social Services Fund or the
Children’s and Youth Program Funds can be allocated to the other fund, in an
amount not to exceed the estimated increase for the following year in the fund
receiving the transfer.
2. Public Art Funding - The City will annually allocate funding for Public Art on a
year to year basis depending on the availability of funds in an amount to be
determined at the discretion of the City Manager. Funding priority will be given to
projects that include a matching donation, including contributions from local
organizations and sponsors. Any unspent funds will accumulate and be
reallocated in the following budget year. Disbursement of these funds will be
determined by the City Council at the recommendation of the City’s Arts &
Culture Advisory Board.
Every effort will be made to include public art funding in future City facilities
whose primary purpose is for public use. These projects will include a
reasonable allowance for public art that fits the scope and purpose of the building
so long that it does not negatively impact the project cost beyond the original
budget. In the event there is cost savings in the construction of City Facilities,
the City Council may consider utilizing that savings on the purchase of public art
for the facility.
D. Purchasing – The City will maintain and regularly review a written Purchasing
Policy. All City purchases of goods or services will be made in accordance with the
City’s current Purchasing Policy and with State law.
The following shows a summary of approval requirements for purchases.
Dollar Limits: Procurements: Requirements:
Under
$3,000
Under the small purchase
limit
No competitive bids and City credit
cards may be used.
$3,000 up to
$50,000
Within informal bid limit A minimum of three informal
competitive bids required unless
exempted: HUB requirements apply
in accordance with state law.
$10,000 and
above
Within City Manager’s
approval
In addition to the requirements
above, the City Manager must
approve the purchase
$50,000 and
above
In excess of the informal bid
limit
Formal solicitations, which includes
public notices, required unless
exempted. Advisory board review
and recommendation may be
required. Council approval required.
In addition to the above, all purchases must be approved accordingly to preapproved
limits within each department.
Attachment number 2 \nPage 10 of 27
Item # Q
11
E. Contracts and Change Orders
Contracts and related change orders must follow the City Purchasing Policies and
State Law. In accordance with State Law, change orders are limited to 25% of the
total contract amount. Change orders $50,000 and over require the same advisory
board review and Council approvals as the original contracts.
E.F. Prompt Payment – All invoices approved for payment by the proper City
authorities shall be paid within thirty (30) calendar days of receipt of goods or
services or invoice date, whichever is later in accordance with State law. The City
will take advantage of all purchase discounts, when possible.
F.G. Risk Management – The City will pursue every opportunity to provide for the
Public’s and City employees’ safety and to manage its risks. The goal shall be to
minimize the risk of loss of resources through liability claims with an emphasis on
safety programs.
G.H. Retirement Benefits – Proposals to revise benefits administered and provided
by the Texas Municipal Retirement System shall include a written description, and,
detailed and summary numerical assessments of the changes that would result from
the proposed benefit revision.
1. The numerical assessments shall include the following:
a) The estimated change to the TMRS contribution rate that would result
from the proposed change in benefits, expressed as a percentage of
employee pay and as an annual dollar amount to the General Fund and
to each City fund.
b) The estimated change to the City’s unfunded pension liability,
expressed as a dollar amount.
c) The estimated change to the City’s actuarial funding ratio.
2. The description and numerical assessments must be provided to the City
Council at least 72 hours prior to consideration and approval, and must be
read aloud to the Council prior to Council consideration.
3. The estimated changes to the City’s contribution rate and the unfunded
pension liability presented pursuant to the section must be based on
information provided by the TMRS actuary or by professional actuary
authorized by the TMRS to provide such information.
4. Proposals to revise TMRS benefits must be voted on individually as part of
the City Council’s legislative agenda.
5. The City has established -80% as the targeted funding goal for the City’s
unfunded pension liability. The City’s unfunded pension liability is 73.1% as
of December 31, 200910, as disclosed by TMRS.
6. The City may elect to make an annual 1-time payment prior to further fund
the City’s unfunded pension liability. Such payment will be approved and
authorized by the City Council prior to December 31 in order to be recognized
in the following year’s TMRS employer contribution rate calculation.
Attachment number 2 \nPage 11 of 27
Item # Q
12
VII. BUDGET CONTINGENCY PLAN
This policy is designed to establish general guidelines for managing revenue shortfalls
resulting from local and national economic downturns that adversely affect the City's
revenue streams.
A. Immediate Action - Once a budgetary shortfall is projected, the City Manager will
take the necessary actions to offset any revenue shortfall with a reduction in current
expenses. The City Manager may:
Freeze all new hire and vacant positions except those deemed to be a necessity.
Review all planned capital expenditures.
Delay all "non-essential" spending or equipment replacement purchases.
The City Manager shall report in a timely manner to the City Council the projected
shortfall and the actions taken to resolve it.
B. Further Action -. If the actions identified in subsection A are insufficient to offset the
projected revenue deficit for the current fiscal year, the City Council may approve the
following actions, in the order listed:
1. Apply unspent, unobligated surplus funds from prior fiscal years to fund one-time
costs in the current fiscal year budget.
1.2. Notwithstanding Section XII B.1 of this policy, authorize a reduction in the
unobligated fund balance in the General Fund, pursuant to Section XII B.1 of this
policy, from 90 to 75 days.
2.3. Direct other reductions in services, including workforce reductions.
C. Replenish Fund Balance - As soon as practicable, without placing undue strain on
city services, the City Council shall increase the unobligated fund balance in the
General Fund, up to the 90-day amount required in Section XII B.1 of this policy.
VIII. CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
The City’s goal is to maintain City facilities and infrastructure in order to provide excellent
services to the customers within the community, meet growth related needs, and comply
with all state and federal regulations.
A. Preparation – The City annually updates and adopts a five-year Capital
Improvement Program (CIP) schedule as part of the operating budget adoption
process. The plan is reviewed and adjusted annually as needed, and year one is
adopted as the current year capital budget. The capital budget will include all capital
projects, capital resources, and estimated operational impacts.
Needed capital improvements are identified through system models, repair and
maintenance records and growth demands.
Economic development projects that have capital infrastructure needs must be
reviewed and approved for funding by the City no later than March 1 to be
Attachment number 2 \nPage 12 of 27
Item # Q
13
included in the annual CIP process. Any economic development project
approved for funding after March 1 will be included in the following year CIP
process unless otherwise authorized by City Council.
A team approach will be used to prioritize CIP projects, whereby City staff from
all operational areas provide input and ideas relating to each project and its effect
on operations.
Citizen involvement and participation will be solicited in formulating the capital
budget through neighborhood meetings, public hearings and other forums.
Capital infrastructure necessary to meet the requirements of the City’s
Annexation Plan will be identified separately within the CIP plan, so that funding
alternatives can be developed if needed.
Prior to Council adoption, the following Advisory Boards will review the
Capital Projects budget:
Georgetown
Utility Systems
Advisory Board
(GUS)
Georgetown
Transportation
Advisory Board
(GTAB)
General
Government and
Finance Advisory
Subcommittee
(GGAF)
Parks Advisory
Board
Electric
Water
Wastewater
Streets
Stormwater Drainage
Airport
Facilities
Other General
Government capital
Parks and
Recreation
B. Control – All capital project expenditures must be appropriated in the capital budget.
Availability of resources must be identified and then reviewed by the Finance
Division before any CIP contract is presented to the City Council for approval.
Prior to presentation to Council, the following Advisory Boards will review:
Georgetown Utility
Systems
Advisory Board
(GUS)
Georgetown
Transportation Advisory
Board (GTAB)
General Government
and Finance Advisory
Subcommittee
(GGAF)
All utility contracts and
other utility expenses
greater than $50,000
All Transportation
Stormwater Drainage and
Airport expenditures and
contracts greater than
$50,000
All General Government
non-routine contracts and
expenditures greater than
$50,000
Attachment number 2 \nPage 13 of 27
Item # Q
14
B.C. Financing Programs – Where applicable, assessments, impact fees, pro rata
charges, or other fees should be used to fund capital projects which have a primary
benefit to specific identifiable property owners.
Recognizing that long-term debt is usually a more expensive financing method,
alternative-financing sources will be explored before debt is issued. When debt is
issued, it will be used to acquire major assets with expected lives equal or exceeding
the average life of the debt issue.
Short-term financing including Capital Leasing and other tax-supported
obligations can be used to fund vehicles, computers and other operating
equipment provided the impact to the tax rate is minimal.
Caution should be used in replacing assets with short-term, tax-supported
obligations due to the repetitive nature of the replacements. The total amount of I &
S (interest and sinking) portion of the tax rate dedicated to fund short-term debt for
equipment replacement will not exceed $0.04. The estimated short-term I & S for
2011/12 2012/13 is $0.31_____.
IX. CAPITAL MAINTENANCE AND REPLACEMENT
The City recognizes that deferred maintenance increases future capital costs.
Therefore, a portion of all individual funds with infrastructure should be budgeted each
year to maintain the quality within each system.
A. Infrastructure Maintenance - On-going maintenance and major repair costs are
included as capital expense within the departmental operating budgets. These costs
are generally considered system repairs and are not capitalized for accounting
purposes. They include such items as street seal coat, water line repairs and other
general system maintenance.
B. Modified Approach - Pavement Condition Index (PCI) - Governmental Accounting
Standards Board Statement # 34 provides for an alternative approach to depreciation
for measuring the value of infrastructure assets and the related costs incurred to
maintain their service life at a locally established minimum standard. The City has
elected to implement this modified approach in maintaining their non-enterprise fund
infrastructure assets. In order to adopt this alternative method, the City has
implemented an asset management system that determines if the minimum
standards are being maintained. This measurement system will be updated at least
every 3 years. The City has elected to use this alternative method for reporting its
street infrastructure assets.
The City uses the CarteGraph PavementView Pavement Management
Information System to track the condition levels of each of the street sections.
The condition of the pavement is based on the following factors:
Type of Distress
Amount of Distress
Severity of Distress
Deduct Values (function of first three)
Attachment number 2 \nPage 14 of 27
Item # Q
15
The Pavement Condition Index (PCI) is a measurement scale is based upon a
condition index ranging from zero for a failed pavement to 100 for pavement with
perfect condition. The condition index is used to classify pavement in the following
conditions:
The City’s administrative policy is to achieve an average PCI level of 85. An 85 PCI
is considered maintaining the streets in a “good” condition. Staff will prepare a street
maintenance budget that meets this target for Council’s consideration during the
budget process.
C. Internal Service funds – The City currently utilizes internal service funds to maintain
and replace existing assets. Assessments are made to the using funds for the use of
equipment currently in use and to be purchased during the year. In this way, suitable
funds are available for the purchase of operational assets without the issuance of
debt.
1. Fleet Maintenance and Replacement - The City has a major investment in its
fleet of cars, trucks, tractors, and other equipment. The City will anticipate
replacing existing equipment, as necessary and will establish charges that are
assigned to the using departments to account for the cost of that replacement.
Vehicle maintenance is also allocated in this manner.
2. Technology – It is the policy of the City to plan and fund the maintenance and
replacement of its computer network and other technology systems. The City
currently uses a four-year replacement cycle for all desktop computers. A
reserve will be established within the ISF for replacement of major systems and
will be funded over time through excess revenues within the Fund. Funding for
major systems assumes that 50% of the replacement cost will be debt funded.
3. Facilities Maintenance – The City has established an on-going maintenance
program, which includes major repairs, equipment, as well as contracts for
maintaining City facilities, including Parks and Recreation. The City has
anticipated a useful life of such equipment and established a means of charging
those costs to the various departments in order to recognize the City’s continuing
costs of maintaining its facilities. Determination for facility repairs is based on
useful life of the various elements of each facility. the facilities. A proportional
cost for each element is expensed within the budget for capital replacement. An
additional unscheduled repair reserve equal to 10% value of annual internal
service funding is also budgeted. The estimate reserve for 2011/12 2012/13
equals $30,000.
PCI Rating
100 – 85 Good
85 – 45 Fair
45 – 0 Poor
Attachment number 2 \nPage 15 of 27
Item # Q
16
X. ACCOUNTING, AUDITING AND FINANCIAL REPORTING
A. Accounting – The City is solely responsible for the recording and reporting of its
financial affairs, both internally and externally. The Chief Financial Officer (CFO) is
responsible for establishing the structure for the City’s Chart of Accounts and for
assuring that procedures are in place to properly record financial transactions and
report the City’s financial position.
B. General Government and Finance Subcommittee (GGAF) – The City may
establish a subcommittee consisting of (3) City Council members and (2) citizens
that may meet monthly to provide additional oversight to the City’s Finance
operations. This subcommittee will also review general government items that are
not reviewed by another City advisory board before being presented to City Council.
The City’s CFO will be the liaison for this subcommittee.
C. Audit of Accounts – In accordance with the Charter, an independent audit of the
City accounts will be performed every year. The auditor is retained by and is
accountable directly to the City Council. The auditing firm will serve for up to 3
years, at which time, the City will re-bid these services, thereby changing firms at
least every 3 years.
D. External Reporting – Upon completion and acceptance of the annual audit by the
City’s auditors, the City shall prepare a written Comprehensive Annual Financial
Report (CAFR) which shall be presented to the City Council within 180 calendar days
of the City’s fiscal year end. The CAFR shall be prepared in accordance with
Generally Accepted Accounting Principals (GAAP) and shall be presented annually
to the Government Finance Officer Association (GFOA) for evaluation and
consideration for the Certificate of Achievement in Financial Reporting.
E. Internal Reporting – The Finance Department will prepare internal financial reports,
sufficient to plan, monitor and control the City’s financial affairs.
ASSET MANAGEMENT
A. Cash Management and Investments – The City Council has formally approved a
separate Investment Policy for the City of Georgetown that meets the requirements
of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local
Government Code. This policy is reviewed annually by the City Council and applies
to all financial assets held by the City and applies to all entities (component units)
included in the City’s Comprehensive Annual Financial Report (CAFR) and/or
managed by the City.
1. Statement of Cash Management Philosophy - The City shall maintain a
comprehensive cash management program to include the effective collection of
all accounts receivable, the prompt deposit of receipts to the City’s depository,
the payment of obligations, and the prudent investment of idle funds in
accordance with this policy.
2. Objectives – The City’s investment program will be conducted as to accomplish
the following listed in priority order:
Attachment number 2 \nPage 16 of 27
Item # Q
17
Safety of the principal invested
Liquidity and availability of cash to pay obligations when due
Ensure public trust through responsible actions as custodians of public funds.
Receive the highest possible rate of returnMaximize earnings (yield) to the
greatest extent possible consistent with the City’s investment policy.
3. Safekeeping and Custody – Investments may only be purchased through
brokers/dealers who meet the criteria detailed in the investment policy, which
also addresses internal controls related to investments.
4. Standard of Care and Reporting – Investment will be made with judgment and
care, always considering the safety of principal to be invested and the probable
income to be derived. The Chief Financial Officer is responsible for the overall
management of the City’s investment program and ensures all investments are
made in compliance with the investment policy. An investment report, providing
both summary and detailed information, will be presented to the City Council
quarterly.
5. Authorized Investments – The City can currently invest in the following:
Certificates of Deposit
U.S. Treasury and Agency securities
Investment Pools that meet the requirements of the PFIA
No-load Money Market Mutual Funds
Fully collateralized Repurchase Agreements
Other investments as approved by City Council and not prohibited by law
Attachment number 2 \nPage 17 of 27
Item # Q
18
B. Fixed Assets – These assets will be reasonably safeguarded and properly
accounted for, and prudently insured.
1. Capitalization Criteria - For purposes of budgeting and accounting classification,
the following criteria must be capitalized:
The asset owned by the City.
The expected useful life of the asset must be longer than one year, or extend
the life of an identifiable existing asset by more than one year.
The original cost of the asset must be at least $5,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases – All costs associated with bringing the asset into working order
will be capitalized as part of the asset cost. This will include start up costs,
engineering or consultant type fees as part of the asset cost once the decision or
commitment to purchase the asset is made. The cost of land acquired should
include all related costs associated with its purchase.
3. Improvements and Replacement – Improvements will be capitalized when they
extend the original life of an asset or when they make the asset more valuable
than it was originally. The replacement of assets components will normally be
expensed unless they are a significant nature and meet all the capitalization
criteria.
4. Contributed Capital - Infrastructure assets received from developers or as a
result of annexation will be recorded as equity contributions when they are
received.
5. Distributions Systems - All costs associated with public domain assets, such as
streets and utility distribution lines will be capitalized in accordance with the
capitalization policy. Costs should include engineering, construction and other
related costs including right of way acquisition.
6. Reporting and Inventory – The Finance Division will maintain the permanent
records of the City’s fixed assets, including description, cost, department of
responsibility, date of acquisition, depreciation and expected useful life.
Periodically, random sampling at the department level will be performed to
inventory fixed assets assigned to that department. Responsibility for
safeguarding the City’s fixed assets lies with the department supervisor or
manager whose department has been assigned the asset.
XI. DEBT MANAGEMENT
The City of Georgetown recognizes the primary purpose of capital facilities is to provide
services to the community. Using debt financing to meet the capital needs of the
community must be evaluated according to efficiency and equity. Efficiency must be
evaluated to determine the highest rate of return for a given investment of resources.
Equity is resolved by determining who should pay for the cost of capital improvements.
Attachment number 2 \nPage 18 of 27
Item # Q
19
In meeting demand for additional services, the City will strive to balance the needs
between debt financing and “pay as you go” methods. The City realizes that failure to
meet the demands of growth may inhibit its continued economic viability, but also
realizes that too much debt may have detrimental effects on the City’s long-range
financial condition.
The City will issue debt only for the purpose of acquiring or constructing capital assets
for the general benefit of its citizens and to allow it to fulfill its various purposes as a city.
A. Usage of Debt - Long-term debt financing will be considered for non-continuous
capital improvements of which future citizens will be benefited. Alternatives for
financing will be explored prior to debt issuance and include, but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
Contributions from developers and others
Leases
Impact Fees
When the City utilizes long-term financing, it will ensure that the debt is soundly
financed by conservatively projecting revenue sources that will be used to pay the
debt. It will not finance the improvement over a period greater than the useful life of
the improvement and it will determine that the cost benefit of the improvement,
including interest costs, is positive to the community.
The City may utilize the benefits of short-term debt financing to purchasing operating
equipment provided the debt doesn’t extend past the useful life of the asset and the
potential impact to the tax rate is within policy guidelines. The I & S (interest and
sinking) portion of the tax rate can not exceed $0.04 for short-term debt (3-10 years).
B. Types of Debt –
1. General Obligation Bonds (GO’s) – General obligation bonds must be authorized
by a vote of the citizens of Georgetown. They are used only to fund capital
assets of the general government and are not to be used to fund operating needs
of the City. The full faith and credit of the City as well as the City’s ad valorem
taxing authority back general obligation bonds. Conditions for issuance of
general obligation debt include:
When the project will have a significant impact on the tax rate;
When the project may be controversial even through it is routine in nature; or
When the project falls outside the normal bounds of projects the City has
typically done.
Attachment number 2 \nPage 19 of 27
Item # Q
20
2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs
of any activities where the capital requirements are necessary for the
continuation or expansion of a service. The improved activity shall produce a
revenue stream to fund the debt service requirements of the necessary
improvement to provide service expansion. The average life of the obligation
should not exceed the useful life of the asset(s) to be funded by the bond issue,
and will generally be limited to no more than twenty (20) years, An exception can
be made for plant expansions or related system expansions whose useful life is
in excess of 30 years. A cost benefit analysis will be done to fully disclose the
impacts of extending debt beyond 20 years.
3. Certificates of Obligation, Contract Obligations (CO’s) – Certificates of obligation
or contract obligations may be used to fund capital requirements that are not
otherwise funded by general obligation or revenue bonds. Debt service for CO’s
may be either from general revenues (tax-supported) or supported by a specific
revenue stream(s) or a combination of both. Typically, the City may issue CO’s
when the following conditions are met:
When the proposed debt will have minimal impact on future effective property
tax rates;
When the projects to be funded are within the normal bounds of city capital
requirements, such as for roads, parks, various infrastructure and City
facilities; and
When the average life of the obligation does not exceed the useful life of the
asset(s) to be funded by the issue.
Certificates of obligation will be the least preferred method of financing and will
be used with prudent care and judgment by the City Council. Every effort will be
made to ensure public participation in decisions relating to debt financing.
4. Self-supporting General Obligation Debt – Refers to certificates of obligation
issued for a specific purpose and repaid through dedicated revenues other than
ad valorem taxes. The annual debt requirements are not included in the property
tax calculation. Both the Airport and Stormwater Drainage funds will issue this
type of debt, In addition, the Electric and Water Services Funds can utilize this
method of funding non-system capital assets. The City also issues debt on behalf
of the Georgetown Transportation Enhancement Corporation (GTEC) whom then
pledges 4B sales tax revenue for the repayment of that debt.
5. Internal borrowing between City funds – The City can authorize use of existing
long-term reserves as “loans” between funds. The borrowing fund will repay the
loan at a rate consistent with current market conditions. The loan will be repaid
within ten (10) years. The loan will be considered an investment of working
capital reserves by the lending fund.
6. Short-term borrowing - The City may authorize the issuance of Public Property
Finance Contractual Obligations (PPFCO) which is short-term obligations for the
acquisition of personal public property, such as equipment. PPFCOs are payable
from either ad valorem taxes or another dedicated revenue stream. Each
issuance will be assessed to ensure cost effectiveness and the repayment
schedule will not exceed the useful life of the asset. Multiple equipment
Attachment number 2 \nPage 20 of 27
Item # Q
21
acquisitions can be grouped in a single PPFCO issue in order to develop
economies of scale.
C. Method of Sale – The City will use a competitive bidding process in the sale of
bonds unless conditions in the bond market or the nature of the issue warrant a
negotiated bid. In such situations, the City will publicly present the reasons for the
negotiated sale. The City will rely on the recommendation of the financial advisor in
the selection of the underwriter or direct purchaser.
D. Disclosure – Full disclosure of operating costs along with capital costs will be made
to the bond rating agencies and other users of financial information. The City staff,
with assistance of the financial advisor and bond counsel, will prepare the necessary
materials for presentation to the rating agencies and will aid in the production of the
Preliminary Official Statements. The City will take responsibility for the accuracy of
all financial information released.
E. Federal Requirements – The City will maintain written procedures to follow post
issuance compliance rules,arbitrage rebate and other Federal requirements.
Post issuance tax compliance rules will include records retention,
arbitrage rebate, use of proceeds, and
Continuing disclosure requirements under SEC Rule 15c2-12 or as may
be required by bond covenants or related agreements.
E.F. Debt Structuring – The City will issue bonds with an average life of twenty (20)
years or less, not to exceed the useful life of the asset acquired. The structure
should approximate level debt service unless operational matters dictate otherwise.
Market factors, such as the effects of tax-exempt designations, the cost of early
redemption options and the like, will be given consideration during the structuring of
long term debt instruments. Exceptions to the 20 year average life include debt
issues for major system expansions, such as water, sewer or electric plants, in which
case the City may issue debt greater than 20 years since the average life of the
asset exceeds 30 years. A cost benefit analysis indicating the impacts of extending
debt beyond 20 years will be completed.
F.G. Debt Coverage Ratio – Refers to the number of times the current combined
debt service requirements or payments would be covered by the current operating
revenues net of on-going operating expenses of the City’s combined utilities
(Electric, Water, and Wastewater). The City will maintain a minimum debt service
coverage ratio of 1.5 times for these utilities as a whole. The bond ordinances allow
the City to forego a debt reserve fund for its utility debt if the coverage is maintained
at 1.35 times or better. Debt coverage for 2011/12 2012/13 is budgeted at 1.99
___times coverage. A coverage ratio of 1.5 times will also be required for all funds
issuing self-supporting debt.
H. Bond Reimbursement Resolutions – The City may utilize bond reimbursements as
a tool to manage its debt issues, due to arbitrage requirements and project timing.
In so doing, the City uses its capital reserve "cash" to delay bond issues until such
time when issuance is favorable and beneficial to the City.
The City Council may authorize a bond reimbursement resolution for General Capital
projects that have a direct impact on the City's ad valorem tax rate when the bonds
Attachment number 2 \nPage 21 of 27
Item # Q
22
will be issued within the term of the existing City Council. In the event of unexpected
circumstances that delay the timing of projects, or market conditions that prohibit
financially sound debt issuance, the approved project can be postponed and
considered by a future council until circumstantial issues can be resolved.
The City Council may also authorize revenue bond reimbursements for approved
utility and other self-supporting capital projects within legislative limits. Currently
revenue bonds must be issued within 18 months after an eligible bond funded project
is begun.
The total outstanding bond reimbursements may not exceed the total amount of the
City’s reserve funds.
XII. OTHER FUNDING ALTERNATIVES:
When at all possible, the City will research alternative funding opportunities prior to
issuing debt or increasing user-related fees.
A. Grants - All potential grants will be examined for any matching requirements and the
source of those requirements identified. A grant funding worksheet, reviewed by
Finance, that clearly identifies funding sources, outcomes and other relevant
information will be presented and approved by the City Council prior to any grant
application being submitted. It must be clearly understood that any resulting
operation requirements of the grant could be discontinued once the term and
conditions of the project have been terminated. The City Council must authorize
acceptance of any grant funding.
B. Use of Reserve Funds - The City may authorize the use of reserve funds to
potentially delay or eliminate a proposed bond issue. This may occur due to higher
than anticipated fund balances in prior years, thus eliminating or reducing the need
for debt proceeds, or postpone a bond issue until market conditions are more
beneficial or timing of the related capital improvements does not correspond with the
planned bond issue. Reserve funds used in this manner are replenished upon
issuance of the proposed debt.
C. Developer Contributions - The City will require developers who negatively impact
the City's utility capital plans offset those impacts. These policies are further defined
within the City's utility line extension policy and other development regulations.
D. Leases - The City may authorize the use of lease financing for certain operating
equipment when it is determined that the cost benefit of such an arrangement is
advantageous to the City.
E. Impact Fees - The City will impose impact fees as allowable under state law for both
water and wastewater services. These fees will be calculated in accordance with
statute and reviewed at least every three years. All fees collected will fund projects
identified within the Fee study and as required by state laws.
Attachment number 2 \nPage 22 of 27
Item # Q
23
XIII. FINANCIAL CONDITIONS, RESERVES, AND STABILITY RATIOS
The City of Georgetown will maintain budgeted minimum reserves in the ending working
capital/fund balances to provide a secure, healthy financial base for the City in the event
of a natural disaster or other emergency, allow stability of City operations should
revenues fall short of budgeted projections and provide available resources to implement
budgeted expenditures without regard to actual timing of cash flows into the City.
A. Operational Coverage – The City’s goal is to maintain operations coverage of
$1.00, such that operating revenues will at least equal or exceed current operating
expenditures. Deferrals, short-term loans, or one-time sources will be avoided as
budget balancing techniques. Reserves will be used only for emergencies or non-
recurring expenditures, except when balances can be reduced because their levels
exceed guideline minimums as stated below.
1. Operating Reserves – The City will maintain reserves at a minimum of seventy-
five (75) days (20.83%) of net budgeted operating expenditures. Net budgeted
operating expenditure is defined as total budgeted expenditures less interfund
transfers and charges, general debt service (tax supported), direct cost for
purchased power and payments from third party grant monies. Total reserves for
2011/12 2012/13 are $15,341,000________. The amount of these funds are
allocated within the following operating funds and using the following guidelines
to maintain the fund balance, working capital and retained earnings (reserves) of
the various operating funds at levels sufficient to protect the City’s
creditworthiness, as well as, its financial position from unforeseeable
emergencies.
2. General Fund – The fund balance reservce in the General Fund should equal at
least ninety (90) days or 25% of annual budgeted General Fund operating
expenditures. 2011/12 2012/13 reserves are $7,000,000 million._____ and are
allocated as follows:
a. Base Level Reserve – will equal sixty (60) days of current year budgeted
operating expenditures which will be designated for emergency use only.
b. Budget Stabilization Reserve – will equal thirty (30) days of current year
budgeted operating expenditures and will be designated to protect the City
against short term operating deficits. The funds will be available for the
following purposes:
i. Defer short term tax increases
ii. Cover revenue shortfalls
iii. Fund unanticipated expenditures
If the Budget Stabilzation Reserve is depleted during the fiscal year, the
balance must return to the 30 day requirement within the following year’s
adopted budget.
1.3. Tourism Fund – A minimum sixty days (60) or 16.67% of operating expenditures
will be reserved within the fund balance. These funds are designated to be used
to offset any potential revenue shortfall that occurs during the fiscal year and
should be replenished in the following fiscal year’s budget.
Attachment number 2 \nPage 23 of 27
Item # Q
24
2.4. Water and Wastewater Services Funds – Working capital reserves in these
funds should be 25% or ninety (90) days of operating expenses, net debt service
and long-term water contract costs. These reserves are designated to be used
to offset potential revenue shortfalls or fund unexpected or emergency expenses
that occur during the fiscal year. These reserves should be replenished in the
following budget cycle..
3.5. Other Funds –
Stormwater Drainage Fund - $150,000 250,000 for unforeseen
emergencies or potential revenue shortfalls
Airport Fund – As funds are available, up to ninety (90) days or 25% of
operating expenses (less fuel costs) for unforeseen emergencies or
potential revenue shortfalls.
4.6. Electric Fund – The remaining balance to meet the citywide requirement of
seventy-five (75) days of reserve funds will be maintained within this fund. It can
be used for unforeseen emergencies and expenditures. The Rate Stabilization
Account is not included in this Contingency Reserve.
For all other non-enterprise funds, the fund balance is an indication of the balance of
each particular fund at a specific time. The ultimate goal of each such fund is to
have expended the fund balance at the conclusion of the activity for which the fund
was established.
Reserve requirements will be calculated as part of the annual budget process and
any additional required funds to be added to the reserve balances will be
appropriated within the budget.
Funds in excess of the minimum reserves within each fund may be expended for City
purposes at the will of the City Council once it has been determined that use of the
excess will not endanger reserve requirements in future years. This action requires
an amendment to the City’s Annual Budget.
C. Liabilities and Receivables - Procedures will be followed to maximize discounts
and reduce penalties offered by creditors. Current liabilities will be paid within 30
days of receiving the invoice. Accounts Receivable procedures will target collection
for a maximum of 30 days of service. Receivables aging past 120 90 days will be
sent to a collection agency. The Chief Financial Officer is authorized to write-off
non-collectible, non-utility accounts that are delinquent for more than 180 days, and
utility accounts delinquent more than 180 days , provided proper delinquency
procedures have been followed, and include this information in the annual report to
the City Council.
D. Capital Project Funds – Every effort will be made for all monies within the Capital
Project Funds to be expended in a timely manner preferably within thirty-six (36)
months of receipt. The fund balance will be invested and income generated will
offset increases in construction costs or other costs associated with the project.
Capital project funds are intended to be expended totally, with any unexpected
excess to be transferred to the Debt Service fund to service project-related debt
service.
Attachment number 2 \nPage 24 of 27
Item # Q
25
E. General Debt Service Funds – Revenues within this fund are stable, based on
property tax revenues. Balances are maintained to meet contingencies and to make
certain that the next year’s debt service payments may be met in a timely manner
The fund balance should not fall below one month or 1/12th 45 days annual debt
service requirements, in accordance with IRS guidelines.
F. Investment of Reserve Funds – The reserve funds will be invested in accordance
with the City’s investment policy. Existing non-cash investment would be exempt
through retirement of the investment.
G. Ratios/Trend Analysis - Ratios and significant balances will be incorporated into
both the mid-year and annual reports to the City Council. This information will
provide users with meaningful data to identify major trends of the City's financial
condition through analytical procedures. The following ratios/balances will be used
as key financial indicators:
Fund Balance/Equity: Assets - liabilities
FB/E AL (Acceptable level) minimum reserve
requirement
Working Capital: Current assets less current liabilities
CA - CL AL minimum reserve requirement
Current Ratio: Current assets divided by current liabilities
CA/CL AL > 1.00
Quick Ratio: "Liquid" current assets divided by current
liabilities
Liquid CA/CL AL > 1.00
Debt/Assessed AV Taxes Debt divided by assessed Ad Valorem value
D/AV AL < 5
Debt Ratio: Current liabilities plus long-term liabilities
divided by total assets
CL +LTL/TA AL < 1
Enterprise Oper Coverage: Operating rev divided by operating expense
OR/OE AL > 1.25
Times Coverage Ratio: Operating revenue less operating expense
divided by annual debt service
(OR-OE)/DSV AL > 1.5
The City will be to develop minimum/maximum levels for the above ratios/balances
through analyzing of City historical trends and future projections. These ratios will
also be compared to other similar or regional municipalities for further analysis.
Attachment number 2 \nPage 25 of 27
Item # Q
26
XIV. INTERNAL CONTROLS
A. Written Procedures – Wherever possible, written procedures will be established
and maintained by the Chief Financial Officer for all functions involving cash handling
and/or accounting throughout the City. These procedures will embrace the general
concepts of fiscal responsibility set forth in this policy statement.
B. Internal Audit Program - An internal audit program will be maintained by the Chief
Financial Officer to ensure compliance with City policies and procedures and to
prevent the potential for fraud.
1. Departmental Audits – departmental processes will be reviewed to ensure dual
control of City assets and identify the opportunity for fraud potential, as well as, to
ensure that departmental internal procedures are documented and updated as
needed.
2. Employees or Transaction Review. - Programs to be audited include Petty Cash,
City Credit Card accounts, time entry, and travel. All discrepancies will be
identified, and the employee’s Division Director will be notified. The City
Manager will also be notified depending on the seriousness of the infraction.
3. Results of all internal audits will be provided to City Council on a quarterly basis.
C. Division Directors Responsibility – Each division Director is responsible for
ensuring that good internal controls are followed throughout their department, that all
Finance Division directives are implemented and that all independent auditor internal
control recommendations are addressed. Departments will develop and periodically
update written internal control procedures.
Attachment number 2 \nPage 26 of 27
Item # Q
27
XV. STAFFING
The City’s goal as an employer is to attract and retain quality employees who provide
excellent, friendly services to our community in an effective and efficient manner.
A. Adequate Staffing – Staffing levels will be adequate for the fiscal functions of the
City to operate effectively. Workload allocation alternatives will be explored before
adding additional staff.
B. Cost of Living Adjustment (COLA) - To protect city employees from the effects of
general inflation, the City may fund an annual COLA for all regular employees not
included in a defined pay plan. The COLA will be based on a three-year rolling
average of the Consumer Price Index (CPI) reported by the U.S. Bureau of Labor
Statistics for Southern cities pertinent to Georgetown’s population.
C. Additional Salary Adjustment - Additional salary adjustments for employees not
included in a defined pay plan may be recommended at the discretion of the City
Manager.
D. Pay for Performance – The City Council may fund a one-time bonus incentive
program to aid in retaining quality employees and reward employees for productivity
and job performance. This program will be funded with one-time available resources
and paid as a lump-sum distribution for performance that exceeds expectations
during the review period.
In addition, the City may also choose to fund an on-going merit adjustment based
on performance that exceeds expectations during the review period. This is in
addition to any one-time bonus incentive that may be awarded.
Attachment number 2 \nPage 27 of 27
Item # Q
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Second Reading of an Ordinance amending Title 13, Chapter 13.04, Article VII, entitled
“Miscellaneous” of the Code of Ordinances of the City of Georgetown, Texas, repealing conflicting
ordinances and resolutions; including a severability clause, and establishing an effective date to provide a
more consistent application of service to all rate payers, encourage timely payment of bills, and
aligning charges with industry standards -- Leticia Zavala, Utility Office Manager and Micki Rundell,
Chief Financial Officer (action required)
ITEM SUMMARY:
The goal of the Utility Office is to provide a consistent and standardized interpretation of policy to all rate
payers. Staff is recommending changes (discussed below) to the following sections in the Code of
Ordinances pertaining to Miscellaneous Utility Service Rates and Charges:
· Section 13.04.190 - Payments and Collections
· Section 13.04.200 - Reread Charges
· Section 13.04.230 - Deposits
· Section 13.04.240 - Damaging, bypassing, connecting, tampering, etc., of meters
Customers have been allowed as many extensions as needed to pay their utility bills. Many of these
customers seek assistance through the area’s charitable organizations and these extensions allow them the
opportunity to pursue those options without being disconnected. Some of these customers seek extensions
every month and are consistently 30 days behind on their payments. The extension policy as currently
administered takes a great deal of staff resources due to the increased volume of calls, increased traffic in the
lobby, and increased collection efforts. Staff recommends amending Section 13.04.190 – Payment and
Collections of the ordinance to disallow bill extensions effective June 1, 2012. Instead staff recommends
giving ALL rate payers a “grace period” in which to pay their utility bill until the following bill’s due
date. This would provide ample time to coordinate with the various local charitable organizations (if needed)
and remove our Customer Service Representatives from determining which customers qualify for this
extension, thus standardizing the process to discourage customers from “shopping” our offices until they get
the option they are seeking.
Staff recommends removing Section 13.04.200 - Reread charges. Customers can request a reread of their
electric or water meter reading data. This section imposes a $10 fee to the customer if the reading was
accurate and waives the fee if the reading was incorrectly read or recorded. 75% of our current customer base
is on a fixed net system, which receives daily meter data which can be easily and quickly accessed in the
office. 25% of the customers are on a mobile collector system, which only provides monthly billing data and
requires us to “roll a truck” to verify their meter information. Administration of this policy has been to waive
the $10 fee for all customers since we were waiving it for the customers on the fixed net system because of
the ease of obtaining the information, and it didn’t seem equitable to charge customers on the mobile
collector system since they did not have a choice on which system they used. With the completion of the
AMI meter replacement project within our service territory in the next 8 months, this disparity in information
will no longer exist and all customers will have the capability of obtaining daily readings on both their
electric and water meters through a customer portal or via our offices. Staff recommends adding additional
options to Section 13.04.230 – Deposits to waive the deposit required on utility accounts to align with our
overall goal of collecting payment for services rendered on a consistent basis. We will allow waiving of the
initial deposit in instances whereby the customer elects to pay their utility bill via automatic draft from their
credit or debit card or bank account for the following 12 month period. If at any point within that 12 month
period, the customer fails to make payment, a deposit will be billed to their account based on the calculations
referenced in this section. Lastly, staff recommends increasing the fees in Section 13.04.240 – Damaging,
bypassing, connecting, tampering, etc., of meters from $100 to $300 per occurrence as a deterrent. This
increase would be more in line with our competitors for this type of unlawful activity which poses a danger
to our customers.
COMMENTS:
Item presented to the GUS Board at their April 13, 2012 meeting with full support.
Cover Memo
Item # R
FINANCIAL IMPACT:
The financial impacts from the above changes are nominal to the Utility.
The deterrent for not paying your bill on time is the 10% penalty, and for the vast majority of the customer
base this penalty prevents them from paying late. Customers previously offered extensions still incur the
10% penalty after the due date but that customer segment is more concerned with securing additional
assistance from the area’s charitable organizations than preventing the penalty because they do not have the
funds. Staff believes the vast majority of customers will still pay on time. By replacing the extension process
with a grace period, the Customer Service Department will experience lower call volumes which will allow
us to focus our resources on educating and assisting our customers to do business with the City instead of
deciphering who qualifies for an extension.
The Utility will not be impacted for removing the Reread charge because we have not been collecting it on
75% of our customers because they are on a fixed net system and that information is readily available in our
system.
The Utility will not be impacted for adding another caveat for waiving the initial deposit on an account based
on commitment by the customer to automatically pay their utility bill via credit card or bank draft on a
monthly basis. If the customer cannot make this payment and it is returned for any reason, the Utility will
collect the deposit prior to service reinstatement.
The Utility has experienced an increase in customer’s tampering with our equipment over the past
year. Customers disconnected for non-payment have reconnected the power at their meter themselves and
placed themselves in danger 36 times in the past year. This indicates that the current fee of $100 is not a
deterrent. The rates charged by the area’s utility providers for tampering with equipment range from $250 –
$500. We believe increasing the fee to $300 will impact the decision to tamper with our equipment by our
customers.
SUBMITTED BY:
ATTACHMENTS:
Revised Ordinance
Cover Memo
Item # R
Ordinance Number:____________ Page 1 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, AMENDING TITLE 13, CHAPTER 13.04, ARTICLE VII, ENTITLED
“MISCELLANEOUS” OF THE CODE OF ORDINANCES OF THE CITY OF
GEORGETOWN, TEXAS; REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, The City of Georgetown established its current miscellaneous utility connect
and disconnect fees in 1988 and amended in 2003; and
WHEREAS, The City of Georgetown established its current utility deposit amount in 1981
and amended in 2003; and
WHEREAS, The City Council of the City of Georgetown wishes to amend the current utility
fees and deposits, and adopt proposed fees and deposits, effective on all utility accounts on and
after June 1, 2012.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance complies with the Vision Statement 4.0(F) of the City of Georgetown 2030
Comprehensive Plan relating to the fiscal strength.
SECTION 2. That there is hereby adopted a new Title 13, Chapter 13.04, Article VII
"MISCELLANEOUS" of the Code of Ordinances of the City of Georgetown, Texas with the
changes noted in the attached Exhibit A:
SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 4. If any provision of this ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are hereby declared to be severable.
SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary
to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on
and after publication in accordance with the provisions of the Charter of the City of Georgetown.
Attachment number 1 \nPage 1 of 7
Item # R
Ordinance Number:____________ Page 2 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
PASSED AND APPROVED on First Reading on the 22th day of May 2012.
PASSED AND APPROVED on Second Reading on the 12th day of June 2012.
ATTEST: THE CITY OF GEORGETOWN:
______________________ ______________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________
Bridget Chapman, City Attorney
Attachment number 1 \nPage 2 of 7
Item # R
Ordinance Number:____________ Page 3 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
TITLE 13 – PUBLIC UTILITIES AND SERVICES
CHAPTER 13.04 – UTILITY SERVICE RATES AND CHARGES
ARTICLE VII – MISCELLANEOUS
“EXHIBIT A”
Sec. 13.04.190. - Payment and collection
A. Payments shall be considered timely and not delinquent if the payment is received prior to the
due date (15 days following the billing date for service), or payment is received in the
overnight depository by 8:00 a.m. the following day. When the said If the due date falls on a
weekend or a legal City holiday, such time for payment shall be extended to the next business
day.
B. When payment is not received by the due date, a ten percent penalty will be added to the
account, and a final notice will be mailed. If payment is not received by the following month’s
due date within ten days following the due date (or the next business day, if a weekend or City
holiday,) a Field Customer Service Representative (FCSR) will be dispatched to the location
to disconnect the utility service. An additional $30.00 service charge will be added to the
account at this time, and for each subsequent trip, whether the meter is disconnected, a
notice is delivered, or a field collection of payment is received by the FCSR. If the account is
disconnected, the customer will be required to pay the account in full, by cash, credit card, or
money order, before services will be reconnected. In addition, the customer may be required
to make the standard utility deposit pursuant to Section 13.04.230
C. After a utility bill has been mailed to the address provided by the customer for that account,
the customer is responsible for payment. If the customer has not received a bill, the customer
is responsible for obtaining the amount of the bill from the Utility Office and for making timely
payment.
D. Exceptions to Service.
1. Utility customers that do not have water and electric service through the City, but do
have unmetered City services; including, but not limited to garbage, wastewater, and
stormwater drainage, may have their water or electric service disconnected by their
non-City provider through an inter-local agreement between the City and that entity, if
payment for their City utility account is not received by the 10th day following the due
date on the utility bill (or the next business day, if a weekend or City holiday.)
2. A hand delivered final notice will be provided to past due City utility customers on the
10th day following the due date (or the next business day, if a weekend or City
Attachment number 1 \nPage 3 of 7
Item # R
Ordinance Number:____________ Page 4 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
holiday) informing them that a disconnection of utilities has been scheduled with their
non-City provider of the utility, and that they have 24 hours to pay the past due
balance to the City or the disconnection will be completed. If the account is
disconnected, the customer will be required to pay the account in full, by cash, credit
card, or money order, before services will be reconnected. Rules and times of
reconnection will be determined by the entity performing the reconnection of utilities.
Sec. 13.04.200. - Reread charges.
A. The City will reread any customer's water and/or electric meter at the customer's request. If
the reread meter was correctly read and there was no error on the part of the City, the
customer shall be charged $10.00. If the reread meter was read incorrectly, there shall be no
charge to the customer.
Sec. 13.04.210. - Temporary service.
A. Temporary service of utilities is available for a five-day period at a cost of $60.00, maximum
consumption being 100 kWh of electricity and 2,000 gallons of water. Service in excess of
those maximum consumption amounts will be billed at standard per unit charges.
Sec. 13.04.220. - Other services and charges—All utility services.
A. New account or transfer account charge $30.00. In order to transfer utilities from one location
to another, any outstanding bill on the current account must be paid prior to transfer. The final
bill for the original account will be transferred to and payable on the due date of the new
account.
B. After hour connect/reconnect charge at customer's request: $50.00. This charge is in addition
to any other charges already accrued, and is applicable to utility meter connects and
reconnects taking place any time other than regular business hours (Monday—Friday, 8:00
a.m.—5:00 p.m.) including weekends and City holidays.
C. Exceptions/Fees.
1. Disconnection by Non-City entity: Determined by entity disconnecting utility service.
Payment is to be made to the City, in addition to the Final Notice Fee and past due
balance. The City will reimburse the Non-City entity for the Disconnection Fee.
2. Late Penalty Waiver.
a. A customer who is 60 years of age or older may request, in writing, a
standing waiver of the late penalty, for utility payments made after their due
date. Late payments will still initiate a late notice, and the actual payment
Attachment number 1 \nPage 4 of 7
Item # R
Ordinance Number:____________ Page 5 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
history will be recorded. Non-payment of the utility account by the disconnect
date on the late notice will result in disconnection. Age must be verifiable.
Waiver applies only to the account holder or their spouse.
b. An industrial or larger customer, with an existing contract or development
agreement with the City, may enter into an additional contract with the City to
waive late penalties in return for specific payment arrangements. Late
payments will still initiate a late notice, and the actual payment history will be
recorded. Non-payment of the utility account by the disconnect date on the
late notice will result in disconnection.
c. A customer who is disabled, as authorized by the Federal Social Security
Administration, may request, in writing, a standing waiver of the late penalty,
for utility payments made after their due date. Late payments will still initiate
a late notice, and the actual payment history will be recorded. Non-payment
of the utility account by the disconnect date on the late notice will result in
disconnection. A customer's disabled status must be verified by an Award
Letter from the Social Security Administration. Waiver applies only to the
account holder or their spouse.
Sec. 13.04.230. - Deposits.
A. Residential. A $150.00 deposit is required on each dwelling unit unless otherwise specified by
this section or if the customer can provide an original letter of credit from another utility
company for the most recent 12-month period preceding the connect date that has no late
payments or insufficient checks; or if the customer elects to pay their utility bill via automatic
draft from their credit or debit card or bank account for the following 12 month period.
B. Nonresidential. Unless otherwise specified by this section, or by the City Council,
nonresidential establishments are required to post a utility deposit equal to at least twice the
average monthly bill of that establishment or a similar establishment of its kind. The minimum
nonresidential deposit is $150.00. A bank letter of credit or a surety bond, for the deposit
amount, and containing terms specified by the Director of Finance and Administration may be
accepted in lieu of a cash deposit. The deposit may be waived with a letter of credit or surety
bond from a financial institution for the amount of the deposit for a 12 month period following
service initiation. The deposit may also be waived with a letter of credit from another utility
company for the most recent 36-month period preceding the connect date that shows no late
payments or insufficient checks. The business represented in the letter of credit must have
the same owner and be of a similar size and usage as the business requesting services. The
deposit may be waived if the customer elects to pay their utility bill via automatic draft from
their credit or debit card or bank account for the following 12 month period.
Attachment number 1 \nPage 5 of 7
Item # R
Ordinance Number:____________ Page 6 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
C. Federal and State Political Subdivisions. Federal and State political subdivisions are not
required to post a utility deposit.
D. Satisfactory Payment History Deposit Refund. The required utility deposit shall be refunded to
a utility customer after one year of satisfactory payment history for utility services. Satisfactory
Payment History is defined as a payment history that does not include any Non-Sufficient
Fund (NSF) payments or any charge of a ten percent penalty for nonpayment by the due date,
as provided in Subsection 13.04.190 B.
E. Satisfactory Payment History Deposit Waiver.
1. A utility deposit is not required from a former residential customer who previously
established a satisfactory payment history with the City during the most recent one-
year period during which the customer was a customer of the City.
2. A current residential customer, who has a 12-month Satisfactory Payment History,
can apply for utility service at another residential location without posting a deposit.
3. A current non-residential customer, who has a 36-month Satisfactory Payment
History, can apply for utility service at another non-residential location without posting
a deposit.
4. A deposit is not required of a current non-residential customer expanding an existing
business into a contiguous space having separate meters, as long as that business
has maintained a satisfactory payment history for the 12 months prior to the time of
expansion; the name on the account is the same; and the account cannot stand on its
own, if the original account closed.
F. Deposit Required After Termination. A standard utility deposit is required of any utility
customer, regardless of payment history, if utility service has been discontinued for
nonpayment. Utility customers shall thereafter be entitled to a satisfactory payment history
deposit refund upon the completion of the required one-year satisfactory payment history, as
computed from the date of reconnect, in accordance with the provisions of this section.
G. Present customers having a lower than currently established deposit are not required to
increase their deposit amount to the currently established amount, even when transferring the
deposit to a new location. However, such customers establishing a new, additional service or
having service terminated due to nonpayment are required to make the currently required
deposit.
Sec. 13.04.240. - Damaging, bypassing, connecting, tampering, etc., of meters.
A. It is unlawful for any person to damage, destroy, connect, tamper or otherwise, in any way,
interfere with the operation of utility meters or meter reading equipment within the City,
including but not limited to the tampering, adjustment, connection, breakage, or removal of
any seals, and including any hookup or connections that have the effect of bypassing a meter
Attachment number 1 \nPage 6 of 7
Item # R
Ordinance Number:____________ Page 7 of 7
Description: Title 13, Chapter 13.04, Article VII – Miscellaneous Ordinance Changes
Date Approved: ________________
or meters, so that a customer is receiving utility service of any character by virtue of such
hookup or connection.
B. There shall be a presumption that the utility customer, as shown by City records, was the
party who has damaged, destroyed, connected or otherwise tampered with such meter or
appurtenances, as prohibited in this section, but such presumption shall be rebuttable.
C. Meter Tampering Fine: $300.00$100.00. This fee shall be assessed for any violation of the
provisions of this ordinance, with each violation constituting a separate offense. This fee shall
be in addition to any costs accrued for the replacement or repair of damaged meters or meter
reading equipment, or unbilled consumption.
Attachment number 1 \nPage 7 of 7
Item # R
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Second Reading of an Ordinance to amend Chapter 4.08 Entitled "Authority of City Manager and City
Staff to Contract" of the Code of Ordinances to remove out of date and duplicative language already
included by ordinance in the Fiscal and Budgetary Policy -- Susan Morgan, Finance Director and Micki
Rundell, Chief Financial Officer (action required)
ITEM SUMMARY:
The City’s current ordinances under section 4.08.011 and 4.08.012 are now stated in the City’s Fiscal and
Budgetary Policy, which is also adopted by ordinance. These existing sections have also become out of date
and no longer reflect current state law.
Staff recommends that these sections be deleted. They are explicitly stated in Section VI Expenditure
Policies, paragraphs D & E. Also, the Fiscal and Budgetary Policy will be reviewed annually, making it more
straightforward for staff and the City Council to keep these items current with state law and best practices.
This item is strictly an administrative clean up. There will be no impacts to the City’s current purchasing
policy or practices.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Ordinance
Cover Memo
Item # S
Ordinance Number:____________ Page 1 of 3
Description: Purchasing Ordinance Clean Up
Date Approved: May 22, 2012
ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, TO AMEND CHAPTER 4.08 ENTITLED
"AUTHORITY OF THE CITY MANAGER AND CITY STAFF TO
CONTRACT" OF THE CODE OF ORDINANCES OF THE CITY OF
GEORGETOWN, TEXAS; REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown annually reviews and adopts Fiscal and
Budgetary Policies that cover all aspects of the City’s financial management; and
WHEREAS, the Fiscal and Budgetary Policy includes Section VI. Expenditure
Policies which covers all purchasing and contracting authority and policy for the City of
Georgetown; and
WHEREAS, Sections 4.08.011, Contract Change Orders, and Section 4.08.012,
Delegation of Purchasing Authority by City Manager, of the Code of Ordinances are also
stated in the Fiscal and Budgetary Policy adopted by ordinance by the City of Georgetown;
and
WHEREAS, the City Council of the City of Georgetown wishes to eliminate the
duplicative statements in the Code of Ordinances and notes that this change does not
impact current purchasing policies or practices;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1.
The facts and recitations contained in the preamble of this ordinance are hereby found
and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim.
SECTION 2.
Section 4.08.011 Contract Change Orders and Section 4.08.012 Delegation of Purchasing
Authority by City Manager are deleted in their entirety as shown below and incorporated into the
City’s Fiscal and Budgetary Policy.
Sec. 4.08.011. - Contract change orders.
A.
The City Manager or his designee may approve change orders involving an
increase or decrease of $25,000.00 or less. Change orders involving an
Attachment number 1 \nPage 1 of 3
Item # S
Ordinance Number:____________ Page 2 of 3
Description: Purchasing Ordinance Clean Up
Date Approved: May 22, 2012
increase in costs of more than $25,000.00 must be approved by the City
Council.
B.
Notwithstanding the provisions of Subsection A., if the cumulative amount of
all change orders on any contract meet or exceed $250,000.00 and include
any change orders not previously approved by City Council, approval from
City Council must be secured before initiating change order work. Only after
approval from City Council shall a completed, approved change order form,
along with the contractor's original written claim for a change order, be
submitted to the project manager for authorization to provide a notice to
proceed on change order work.
C.
Notwithstanding the provisions of Subsection A., the original contract price
may not be increased by more than 25 percent without the prior approval of
the City Council.
D.
Notwithstanding the provisions of Subsection A., the original contract price
may not be decreased by more than 25 percent without the prior approval of
the contractor.
Sec. 4.08.012. - Delegation of Purchasing Authority by City Manager.
A.
The City Manager and the Director of Finance and Administration shall be
responsible for developing written purchasing policies and procedures that are
consistent with state law and with this Chapter. The purchasing policies and
procedures may be amended from time to time. Any such amendments shall
be effective upon written approval by the City Manager.
B.
The City Manager may designate certain employees holding certain positions
as having authority to sign contracts for expenditures at amounts below
$25,000.00.
C.
Delegation of purchasing authority shall be established in the City's annual
budget.
SECTION 3.
All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this
Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance
complies with the vision statement of the Georgetown 2030 Plan.
SECTION 4.
If any provision of this ordinance or application thereof to any person or circumstance shall
be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this
ordinance which can be given effect without the invalid provision or application, and to this end
the provisions of this ordinance are hereby declared to be severable.
Attachment number 1 \nPage 2 of 3
Item # S
Ordinance Number:____________ Page 3 of 3
Description: Purchasing Ordinance Clean Up
Date Approved: May 22, 2012
SECTION 5.
The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest.
This ordinance shall become effective upon adoption of its second and final reading by the City
Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the__________________, 2012.
PASSED AND APPROVED on Second Reading on the ________________, 2012.
ATTEST: THE CITY OF GEORGETOWN:
______________________ ______________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 3 of 3
Item # S
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Consideration and possible action to finalize the appointments of City Council Members to City Boards
and Commissions -- Mayor George Garver
ITEM SUMMARY:
City Council discussed and identified the preferred membership on the City's boards and commissions at a
Council Workshop on May 22, 2012.
In order to confirm that all statutory requirements are met and to finalize Council membership on the City
boards and commissions, staff requests a final review, discussion, and vote regarding Council's membership.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
RES
ATTACHMENTS:
May 22_initial selection of Council Membership on Boards
Cover Memo
Item # T
Boards & Commissions with Council Seats
Animal Shelter Advisory Board
Economic Development Corporation - 4A
General Government and Finance Subcommittee
Transportation Enhancement Corporation - 4B
Transportation Advisory Board
Utility System Advisory Board
2012 Selection Process for City Council Membership on City Boards & Commissions
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
T
Council Member
1 Hammerlun
1 Sattler
2 Gonzalez
3 Jonrowe
1 Eason
2 Meigs
3 Hammerlun
1 Hellmann
2 Gonzalez
3 Sattler
1 Jonrowe
2 Meigs
1 Hellmann
2 Eason
2012 Selection Process for City Council Membership on City Boards & Commissions
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
T
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- Discussion related to the October 2012 – September 2017 municipal solid waste and recycling services
contract negotiations.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # U
City of Georgetown, Texas
June 12, 2012
SUBJECT:
Sec. 551.086: Competitive Matters
- Report and discussion on LCRA Wholesale Power Agreement
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # V