HomeMy WebLinkAboutAgenda CC 11.11.2008Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
NOVEMBER 11, 2008
The Georgetown City Council will meet on NOVEMBER 11, 2008 at 6:00 P.M. at the Council Chamber at
101 E. 7th Strett
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Proclamation for Chronic Obstructive Pulmonary Disease Awareness Week
Announcements from City Manager
- Recruitment time for Boards and Commissions positions
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - Jason Chavez of Consolidated Construction Texas Services regarding requesting the opportunity to
provide trash removal services for Pulte Homes.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the City Council Workshop on Monday,
October 27; and the Council Meeting on Tuesday, October 28, 2008 -- Jessica Hamilton, Assistant City
Secretary and Sandra Lee, City Secretary
D Consideration and possible action to cancel the second Council Meeting in December, 2008,
regularly scheduled for the fourth Tuesday of each month -- George Garver, Mayor
E Discussion and possible action to approve the purchase of additional radio equipment in the amount
of $37,197.16 -- Kevin Stofle, Assistant Chief of Police and David Morgan, Chief of Police.
F Consideration and possible action to authorize a Mutual Aid Agreement between the Department of
the Army and the City of Georgetown for fire, rescue, haz-mat, and emergency medical service
responses within the areas of which each agency normally provides fire protection. -- Clay Shell,
Interim Fire Chief
G Consideration and possible action declaring approximately 60 sets of Noncompliant National Fire
Protection Association (NFPA) 1999 Standard approved Personnel Protective Equipment (PPE) as
Surplus Equipment -- Clay Shell, Interim Fire Chief
H Consideration and possible actionregarding the Annexation Development Agreement authorized by
Section 43. 035 of the Texas Local Government Code with Margaret Fox relating to that certain tract
of land having the 2008 Williamson County Short ID Number R039833 and located in 2008
Annexation Area SE5 --Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director of
Planning and Development
I Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action for the award of a bid for ADSS Cable, from Utilicor of Mansfield,
TX, to be installed on the fiber optic system in the amount of $32,833.58 -- Ken Arnold, Energyy
Services Director and Jim Briggs, Assistant City Manager for Utility Operations
J Consideration and possible action to approve Task Order No. 1 with Kasberg, Patrick & Associates,
LP, for professional engineering services to develop Preliminary Plans for the Maple Street
Drainage Project at the West Fork of Smith Branch in the amount of $39,872.00 -- Bill Dryden,
Transportation Engineer and Jim Briggs, Assistant City Manager for Utility Operations
K Consideration and possible acceptance of the City’s Quarterly Investment Report for the City of
Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown
Economic Development Corporation (GEDCO) for the quarter ended September 30, 2008 --
Leticia Zavala, Controller and Micki Rundell, Director of Finance & Administration
L Consideration and possible action to approve a resolution revising the current City of Georgetown
Investment Policy -- Leticia Zavala, Controller and Micki Rundell, Director of Finance &
Administration
Legislative Regular Agenda
M Consideration and possible action to authorize the City to enter into the 2008-2009 City of
Georgetown employee benefit contracts -- Kevin Russell, Director of Human Resources & Civil
Service
N Consideration and possible action to approve the 2008-2009 City of Georgetown employee benefit
incentives -- Kevin Russell, Director of Human Resources & Civil Service
O Consideration and possible action to enter into a Master Lease Agreement for four years in the amount
of $75,915.00 with Frost National Bank on behalf of Marathon Fitness of Sugar Land, Texas for
Cardio Equipment for the Recreation Center -- Kimberly Garrett, Parks and Recreation Director
and Randy Morrow, Director of Community Services
P Consideration and possible action for the approval to purchase portable and mobile radios from
Motorola in the amount of $71,530.50 -- Clay Shell, Interim Fire Chief
Q Discussion and possible action to accept a bid from Storm Sirens, Inc. of Norman, Oklahoma, in
partnership with Sentry Siren, Inc. for the turnkey installation of an emergency outdoor warning
siren system in the amount of $214,000.00 -- Kevin Stofle, Assistant Chief of Police and David
Morgan, Chief of Police
R Consideration and possible action to utilize seized funds for Department purchases in an amount not
to exceed $17,000 -- Brent Schacherl, Criminal Inv. Siv. Lt and David Mordan, Police Chief
S Consideration and possible action on a Resolution establishing the process for the 2030
Comprehensive Plan Annual Update -- Jordan Maddox, Planner III and Elizabeth Cook, Director of
Planning and Development
T Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve an Advance Funding Agreement (AFA) with the Texas
Department of Transportation (TxDOT) for the widening of Williams Drive, also know as RM 2338,
from DB Wood Drive to FM 3405 -- Bill Dryden, Transportation Engineering and Jim Briggs,
Assistant City Manager for Utility Operation
U Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve an Assignment and Assumption Agreement with
Williamson County for transfer of funds received from the Advance Funding Agreement (AFA) with
the Texas Department of Transportation (TxDOT) for the widening of Williams Drive, also know as
RM 2338, from DB Wood Drive to FM 3405 -- Bill Dryden, Transportation Engineer and Jim Briggs,
Assistant City Manager for Utility Operations
V Consideration and possible actionregarding an interlocal agreement with CARTS, and notice to
proceed on first phase of pilot program to provide transit services -- Edward G. Polasek, AICP,
Principal Planner and Tom Yantis, Assistant City Manager
W Second Readingof an Ordinance fora Rezoning to amend the Development Plan for a Planned Unit
Development (PUD) District for 104.95 acres in the Clement Stubblefield Survey known as Wolf
Ranch Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8, Resubdivision of
Wolf Ranch Subdivision, Block A, Lot 4, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch
Subdivision, Block A, Lots 5, 6 and 9, located in the 1000 Block of W. University Ave. -- Carla
Benton, Planner II and Elizabeth Cook, Director of Planning and Development
X Second Reading of an amending Ordinance No. 2008-34 pertaining to the annexation of
approximately 45.401 acres of land in the J. Thompson Survey, Abstract No. 608, known as Weir
Ranch, to correct the Council District in which the annexation area is located -- Edward G. Polasek,
AICP, Principal Planner and Elizabeth Cook, Director of Planning and Development
Y First Reading of an Ordinance revising Chapter 4.08 by amending Section 4.08.010 of the City Code
relating to "Authority of City Manager to Contract;" adding new Section 4.08.011 relating to Change
Orders; and adding new Section 4.08.012 relating to Delegation of Purchasing Authority by the City
Manager-- Marsha Iwers, Purchasing Manager and Micki Rundell, Director of Finance &
Administration
Z First Reading of an Ordinance amending Section 13.36.130 of the Code of Ordinances pertaining to
setting the culpable mental state required for a violation of Chapter 13, Section 36 at criminal
negligence -- Micki Rundell, Director of Finance & Administration; Cathy Leloux, Court
Administrator and Patricia E. Carls, City Attorney
AA First Reading of an Ordinance adding new Section 1.08.040 to the Code of Ordinances pertaining to a
culpable mental state for violations of the Code -- Micki Rundell, Director of Finance &
Administration; Cathy Leloox, Court Administator and Patricia E.Carls, City Attorney
BB Consideration and possible action to appoint Tiffany McLendon to a position on the Main Street
Advisory Board that expires in February of 2009 -- Mayor George Garver
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
CC Sec.551.071: Consultation with Attorney
1.Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
2.Legal issues related to the City of Georgetown' s power supply contract with LCRA and
potential litigation pertaining to same
3.Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District
Court for the Western District of Texas, Austin Division
4.Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United
States District Court for the Western District of Texas Austin Division
5.First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325,
53rd Judicial District, Travis County, Texas
6.Discussion of legal issues related to payment obligations for the Public Utility Improvements
under the "Development Agreement with Forestville Associates, a Maryland General
Partnership, regarding development of Wolf Ranch" dated September 11, 2003
7.Discussion of legal issues related to Development Agreement and Utility Agreement for the
Water Oak Subdivision (ABG Subdivision)
8.Berry Creek Partners v. City of Georgetown,Cause No. 08-767-C277, in the District Court of
Williamson County, 277th Judicial District
9.Consideration and possible action to approve new engagement letters with all outside counsel
currently assisting the City of Georgetown on various matters.
DD Sec.551.086 Competitive Matters
1. Deliberation regarding future City of Georgetown Power Supply Options -- Jim Briggs,
Assistant City Manager for Utility Operations
EE Sec.551.072 Real Property
1. Deliberation regarding the potential purchase of property at 105 North IH35 -- Paul E.
Brandenburg, City Manager
FF Sec.551.074 Personnel Matters
1.Consideration and possible action related to the process of filling the anticipated open position
of City Secretary in December 2008
2.Discussion and possible action related to the duties and performance criteria of the City
Manager
Adjournment
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Proclamation for Chronic Obstructive Pulmonary Disease Awareness Week
Announcements from City Manager
- Recruitment time for Boards and Commissions positions
Action from Executive Session
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
November 11, 2008
SUBJECT:
- Jason Chavez of Consolidated Construction Texas Services regarding requesting the opportunity to provide
trash removal services for Pulte Homes.
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # B
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to approve the minutes of the City Council Workshop on Monday,
October 27; and the Council Meeting on Tuesday, October 28, 2008 -- Jessica Hamilton, Assistant City
Secretary and Sandra Lee, City Secretary
ITEM SUMMARY:
Please see attached for Draft minutes.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
ATTACHMENTS:
October 28, 2008 Minutes
October 27, 2008 Minutes
Cover Memo
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City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to cancel the second Council Meeting in December, 2008, regularly
scheduled for the fourth Tuesday of each month -- George Garver, Mayor
ITEM SUMMARY:
It has been an established custom that the second Council Meeting in December is cancelled due to the
holiday season. If we are to follow this practice again this year, the Council will need to take action by
voting to cancel that meeting. If the second meeting were held on the 4th Tuesday, that meeting would be
held on Tuesday, December 23, 2008.
Staff has been consulted, and items for consideration can be held at the first meeting in December or the first
meeting in January, 2009, with so disruption of regular City business and deadlines.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # D
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Discussion and possible action to approve the purchase of additional radio equipment in the amount of
$37,197.16 -- Kevin Stofle, Assistant Chief of Police and David Morgan, Chief of Police.
ITEM SUMMARY:
This purchase is for 11 new Police Officer positions approved in the 2007/08 budget.
FINANCIAL IMPACT:
SUBMITTED BY:
Kevin Stofle, Assistant Chief of Police
Cover Memo
Item # E
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to authorize a Mutual Aid Agreement between the Department of the
Army and the City of Georgetown for fire, rescue, haz-mat, and emergency medical service responses within
the areas of which each agency normally provides fire protection. -- Clay Shell, Interim Fire Chief
ITEM SUMMARY:
The Fort Hood Fire Department is updating their 1999 Department of the Army Mutual Aid Agreements
with area fire departments for fire, rescue, haz-mat, and emergency medical service.
Many fire departments, emergency services districts, and local governments and private nonprofit
organizations enter into mutual aid agreements to provide emergency assistance to each other in the event of
disasters or emergencies. These agreements often are written, but occasionally are arranged verbally after a
disaster or emergency occurs.
The City of Georgetown has mutual aid agreements, through the Williamson County Agreement, with 16
area fire departments.
Intra-state Mutual Aid supports local and regional mutual aid efforts within the State as well as regional
mutual aid agreements and compacts involving local jurisdictions that cross State boundaries.
The City of Georgetown is also part of the Texas Intrastate Fire Mutual Aid System (TIFMAS).
FINANCIAL IMPACT:
Minimal
SUBMITTED BY:
Clay Shelll, Iterim Fire Chief
Cover Memo
Item # F
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action declaring approximately 60 sets of Noncompliant National Fire Protection
Association (NFPA) 1999 Standard approved Personnel Protective Equipment (PPE) as Surplus Equipment
-- Clay Shell, Interim Fire Chief
ITEM SUMMARY:
The items that we are requesting to be declared as surplus are ten or more years old and due to certain
requirements of the Texas Commission on Fire Protection this PPE no longer meets the criteria to be used.
We have the need for the space in our storage area and we thought it would be better served by donating this
equipment. I would like, with Council’s approval to donate this equipment to the Austin Community College
Fire Academy. This protective clothing would be utilized by Fire Cadets for non-fire related training
activities and drills during their seventeen week academy.
FINANCIAL IMPACT:
By disposing of this Personnel Protective Equipment in this manner there should be none.
SUBMITTED BY:
Clay Shelll, Iterim Fire Chief
Cover Memo
Item # G
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible actionregarding the Annexation Development Agreement authorized by Section
43. 035 of the Texas Local Government Code with Margaret Fox relating to that certain tract of land having
the 2008 Williamson County Short ID Number R039833 and located in 2008 Annexation Area SE5 --
Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director of Planning and Development
ITEM SUMMARY:
The City has initiatedunilateral annexationsof the identified 2008 Annexation areas. 2008 Annexation Area
SE5 was identified as a priority for annexation in order to protect existing neighborhoods and property values
by having land use controls and building code protection.
The tract owned by Margaret Fox in this annexation area has an agricultural exemption. Section 43.035 of
the TLGC provides that before the City annexes properties that receive an agricultural exemption on their ad
valorem taxes, the City shall offer to make a “development agreement” with the property owner in lieu of
annexation. Margaret Fox has agreed to the attached annexation agreement.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Agreement with Exhibit
Margaret Fox Cover
Cover Memo
Item # H
Council meeting: November 11, 2008 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action regarding the Annexation Development Agreement
authorized by Section 43. 035 of the Texas Local Government Code with Margaret Fox relating to
that certain tract of land having the 2008 Williamson County Short ID Number R039833 and located
in 2008 Annexation Area SE4.
ITEM SUMMARY: The City has initiated unilateral annexations of the identified 2008 Annexation
areas. 2008 Annexation Area SE4 was identified as a priority for annexation in order to protect existing
neighborhoods and property values by having land use controls and building code protection.
The tract owned by Margaret Fox in this annexation area has an agricultural exemption. Section 43.035
of the TLGC provides that before the City annexes properties that receive an agricultural exemption
on their ad valorem taxes, the City shall offer to make a “development agreement” with the property
owner in lieu of annexation. Margaret Fox has agreed to the attached annexation agreement.
STAFF RECOMMENDATION: Approve the Chapter 43 Development Agreement with Margaret Fox
and authorize appropriate signatures and recording.
ATTACHMENTS: Agreement with Exhibit.
Submitted By:
___________________________________ ___________________________________
Elizabeth Cook Edward G. Polasek, AICP
Director, Planning and Development Principal Planner
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City of Georgetown, Texas
November 11, 2008
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action for the award of a bid for ADSS Cable, from Utilicor of Mansfield, TX,
to be installed on the fiber optic system in the amount of $32,833.58 -- Ken Arnold, Energyy Services
Director and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Bids were received, on November 4, 2008 for the purchase of ADSS Cable to be installed on the fiber optic
system. The staff recommendation is to award this bid to the low bidder responding, Utilicor, as designated
on the attached bid tabulation.
This is specialized cable specified by the engineers designing the system, Alexander Engineering.
Cable will be ordered for installation on the City’s fiber optic system on an as needed basis.
GUS BOARD RECOMMENDATION:
N/A – under the required amount for GUS Board approval.
STAFF RECOMMENDATION:
Staff recommends the purchase of ADSS Cable from Utilicor.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric CIP account.
Fund Cost Budget
610-9-0580-90-021 Comm. $32,833.58 $560,000.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Bid Tab
Agenda ITem Check list
Cover Memo
Item # I
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Item # I
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to approve Task Order No. 1 with Kasberg, Patrick & Associates, LP, for
professional engineering services to develop Preliminary Plans for the Maple Street Drainage Project at
the West Fork of Smith Branch in the amount of $39,872.00 -- Bill Dryden, Transportation Engineer and Jim
Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Several years ago, the City of Georgetown performed a city wide floodplain master plan. Through those
efforts, several areas of flooding were identified including roadways and structures. The crossing of the West
Fork of Smith Branch at Maple Street was identified in these studies. Maple Street and several residential
structures upstream of the crossing were identified to be inundated with the twenty-five (25) year and one-
hundred year storm events. Some of the structures were inundated with the ten (10) year storm event.
The purpose of this project is to update the floodplain for this stream crossing, defining its limits and
flooding potential, to develop alternatives for mitigating those potentials, including recommendation for
proposed crossing structural modifications and to focus on the flooding area and storm water crossing of the
West Fork of Smith Branch at Maple Street to identify the best techniques to remedy flooding in this area.
GTAB BOARD RECOMMENDATION:
N/A – under the required amount for GTAB Board approval.
STAFF RECOMMENDATION:
Staff recommends approval of Task Order No. 1 with Kasberg, Patrick & Associates, LP, in the amount
of $39,872.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Drainage CIP:
Fund Cost Budget
640-9-0880-90-
05
Maple Street Culvert &
Channel
$39,872.00 $150,000.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Maple St Drainage Project TO #1
Maple Street Map
KPA Proposal Letter
Cover Memo
Item # J
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City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible acceptance of the City’s Quarterly Investment Report for the City of
Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic
Development Corporation (GEDCO) for the quarter ended September 30, 2008 -- Leticia Zavala,
Controller and Micki Rundell, Director of Finance & Administration
ITEM SUMMARY:
The Investment Report for the Quarter ended September 30, 2008 and the supporting schedules are
attached. The Investment Report looks at investment balances by security type and by maturity comparing
current quarter ended with the previous three quarters. The report also lists all outstanding securities and
details out any purchases and/or maturities during the quarter.
The turmoil in the market during the 3rd quarter contributed to the decision of not investing in the market. As
the market stabilizes in the upcoming month, investment activity will resume. Tax revenues will be received
in the coming months and invested in the market. Also, maturing securities will be reinvested and
diversification of the portfolio will be monitored.
Third quarter investment activities related to the payment of debt service, construction draws for the
Recreation Center and maturing securities.
SPECIAL CONSIDERATIONS
The investment activity and strategies described in the investment report are in compliance with the City’s
Investment Policy and state law. This report meets the quarterly reporting requirements mandated by the
Public Funds Investment Act.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Quarterly Investment Report
Cover Memo
Item # K
Investment Report
for Quarter Ended September 30, 2008
Attachment number 1
Page 1 of 10
Item # K
City of Georgetown Investment Summary
(includes GEDCO & GTEC)
For the Quarter Ended 9/30/08
Compliance Statement
The investment activity and strategies described in this report are in compliance with the City’s investment policy
and state law.
The Investment Report for the Quarter Ended September 30, 2008 and the supporting schedules are attached.
A summary of the investment balances at September 30, 2008 compared to the prior quarter is shown below for
the City and both component units.
CITY GTEC GEDCO
6/30/08 9/30/08 6/30/08 9/30/08 6/30/08 9/30/08
Total cash and security
investments
$70,766,022 $53,215,379 $21,323,572 $18,636,437 $2,119,102 $2,277,713
Unrealized gain $912,997 $53,438 $116,011 $80,684 $4,668 $1,879
Realized gain (loss) for
quarter
$0 $0 $0 $0 $0 $0
The sub-prime mortgage crisis, and ensuing aftermath, created a difficult market environment during the fiscal
year. Economic conditions deteriorated, financial
institutions faltered, and yields fell dramatically. The
US and other governments attempted to stabilize the
markets by initiating various “bail-out” plans.
In the US, AIG, Bear Stearns, Lehman Brothers,
Washington Mutual, and Wachovia were a few of the
major players that failed or were propped-up with US
Treasury support. Most pertinent to the City, Fannie
Mae and Freddie Mac were placed into
conservatorship by the Treasury as part of the
rescue plan. Fannie and Freddie, as Government
Sponsored Enterprises (GSE), have historically
traded with an implied federal government guarantee. The conservatorship plan strengthens that guarantee and
reinforces the federal backing to the GSEs.
Stabilizing the banking community is another important part of the plan. Arranging closures/mergers, increasing
government lending programs, directly injecting capital, and temporarily raising the Federal Deposit Insurance
Corporation (FDIC) insurance limit to $250,000 from $100,000, have all been implemented. Ensuring that the
City’s financial institution deposits are safe remains extremely important. The increased FDIC limit, combined
with regular collateral review for deposits in excess of the insured limit, provides that margin of safety.
Even with all of these actions, the economy and markets
continued to deteriorate and lowered yields considerably
throughout the year. For example, the City’s local
government investment pools (TexPool, and TexSTAR)
began the year yielding approximately 5.25%. They
ended the fiscal year yielding approximately 2.25%.
Since September 30th, the target rate for overnight fed
funds has been additionally reduced to 1.00% from
2.00%. We anticipate the pool yields to continue to drop
as a result of that action.
In the midst of all of this market turmoil, the Portfolio
balances decreased substantially during the quarter due
Attachment number 1
Page 2 of 10
Item # K
to general and utility fund debt service payments, Recreation Center construction draws, Fleet equipment
replacement purchases, and engineering expenses for the College Street Bridge. Balances will continue to
decrease in the coming months as construction draws are needed to fund the current capital improvement
projects.
The City’s investment strategy is to “ladder” or stagger maturities, thus minimizing erratic interest rate
fluctuations. The current unrealized gain in the
portfolio is due to higher yielding securities
purchased before market interest rates fell. The
interest income, from these securities, diversifies
and enhances the yields from shorter-term
deposits and investments. Maintaining safety of
principal and adequate liquidity remain the City’s
investment portfolio objectives. Total managed
portfolio yield was 3.32% on an annualized basis.
The overall yield is comparable to the yield trend
for the 3-month Treasury bill and the local
government pools.
12/31/07 3/31/08 6/30/08 9/30/08
Managed portfolio yield 4.72% 3.92% 3.41% 3.32%
As the markets and City investment balances stabilize, investment activity will once again resume with the
reinvestment of maturing securities and continued diversification of the portfolio. City Portfolio balances have
increased in the last few years in direct correlation to the increase in contingency reserves and debt proceeds
issued for capital improvement projects. The City’s
investment portfolio includes depository bank deposits,
local government investment pool balances, and
federal agency and instrumentality securities. All of
these investments carry insurance or an implied
backing from the Federal Government. When market
conditions create value, the City will also consider non-
depository bank deposits. These deposits would be
insured or collateralized as required by Policy and law.
The Certificate of Deposit Account Registry Service
(CDARS) allows the City to deposit funds with a Texas
financial institution. That institution then “spreads” the
funds to other banks throughout the CDARS system to
effectively insure the total deposit. The Bank of New York acts as custodian and functions to prevent deposits in
excess of FDIC insurance levels at any one CDARS bank. Note: With the temporary nature of the increased
FDIC level, CDARS has chosen to maintain $100,000 deposit limitations.
Leticia Zavala, Controller
Micki Rundell, Director of Finance and Administration
Attachment number 1
Page 3 of 10
Item # K
CITY BALANCE COMPARISON BY QUARTER - September 30, 2008
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 12/31/07 3/31/08 6/30/08 9/30/08
U. S. TREASURY SECURITIES 1,996,129 998,842
U. S. GOVERNMENT AGENCY SECURITIES 39,505,788 38,495,235 40,541,873 31,755,785
TEXPOOL 2,858,333 4,725,606 1,535,916 1,808,437
TEXSTAR 10,515,915 14,552,945 26,371,638 16,194,864
TEXAS TERM - Texas Daily 158,369 159,793
JPMORGAN CHASE- Overnight Investment 2,021,577 2,390,952 2,045,529 3,281,997
JPMORGAN CHASE - Local Depository 214,691 238,178 271,066 174,296
TOTAL CASH AND INVESTMENTS 57,270,802 61,561,551 70,766,022 53,215,379
Note: Balances shown are at book value.
City Investment Balances
as of 9/30/08
City
Types of Investments
as of 9/30/08
Attachment number 1
Page 4 of 10
Item # K
PORTFOLIO SUMMARY - By Maturity
07/08 07/08 07/08 07/08
Maturity Time Frame 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
0-6 Months 30,732,567 37,119,080 48,967,341 38,476,324
6-12 Months 18,701,672 15,273,639 10,540,921 7,629,524
12-18 Months 5,788,673 3,043,184 6,163,267 5,050,626
18-36 Months 2,047,890 6,125,648 5,094,493 2,058,905
57,270,802 61,561,551 70,766,022 53,215,379
07/08 07/08 07/08 07/08
Liquidity Indicators 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Weighted Average Maturity 184 180 148 134
Maturities < 12 months 86.32% 85.11% 84.09% 86.64%
Long term investments, securities with a 12 month or greater maturity, decreased from 16% at June 30, 2008, to
13% at September 30, 2008. Maturities are matched with projected disbursement requirements, such as capital
improvement projects and debt service payments, thus maintaining a staggered maturity schedule that hedges the
portfolio from market volatility is recommended. Seventy-two percent of the portfolio will mature within the next six
months, with 14% maturing within 12 months. These maturities match buildout and funding of current projects, as
well as, debt service payments.
Attachment number 1
Page 5 of 10
Item # K
INVESTMENTS OUTSTANDING - September 30, 2008
6/30/08 9/30/08
Purchase Invest Par Coupon Book Market Book Accrued Investment Market Unrealized
Date Description Number Maturity Value Yield Value Value Value Interest Yield Value Gain/Loss
U. S. GOVERNMENT AGENCY SECURITIES:
12/22/06 Federal Home Loan Bank (FHLB) 3133XHTU6 12/12/08 2,000,000 5.00% 2,000,627 2,022,101 2,000,276 25,000 4.92% 2,010,589 10,313
Source: Operating / Reserves
01/25/07 Federal National Mortgage Assn (FNMA) 3136F6XW4 08/08/08 2,035,000 4.00% 2,032,623 2,039,428 Matured ---- ---- ---- ----
Source: Operating / Reserves
02/23/07 Federal National Mortgage Assn (FNMA) 31359MTF0 09/15/08 1,000,000 3.75% 997,131 1,003,095 Matured ---- ---- ---- ----
Source: Operating / Reserves
04/12/07 Federal Ag. Mortgage Corp. (FAMCA) 31315PNA3 07/29/08 1,000,000 4.25% 999,362 1,002,108 Matured ---- ---- ---- ----
Source: Operating / Reserves
04/12/07 Federal Home Loan Bank (FHLB) 3133XJUA4 08/14/08 2,000,000 5.25% 2,000,369 2,008,436 Matured ---- ---- ---- ----
Source: Operating / Reserves
05/08/07 Federal National Mortgage Assn (FNMA) 31398AAF9 11/03/08 2,000,000 4.90% 1,999,152 2,016,711 1,999,778 24,500 5.03% 2,005,168 5,390
Source: Operating / Reserves
06/14/07 Federal Home Loan Mortgage Corp (FHLMC) 3128X4FF3 08/04/08 704,000 4.50% 703,480 1,499,807 Matured ---- ---- ---- ----
Source: '07 Bonds -split w/GTEC
06/14/07 Federal Farm Credit Banks (FFCB) 31331XQM7 02/23/09 288,000 5.00% 287,462 292,172 287,671 1,520 5.30% 290,620 2,949
Source: '07 Bonds -split w/GTEC
06/21/07 Federal Farm Credit Banks (FFCB) 31331THX2 10/24/08 2,000,000 3.63% 1,990,248 2,007,535 1,998,015 18,125 5.25% 2,001,803 3,788
Source: Operating / Reserves
06/21/07 Federal National Mortgage Assn (FNMA) 31359MXL2 01/26/09 1,500,000 4.00% 1,489,751 1,511,064 1,494,251 10,833 5.26% 1,506,550 12,299
Source: Operating / Reserves
07/26/07 Federal Home Loan Bank (FHLB) 3133XBJP1 10/17/08 2,000,000 4.57% 1,996,808 2,013,003 1,999,518 22,850 5.13% 2,002,573 3,055
Source: Operating / Reserves
09/26/07 Federal Home Loan Bank (FHLB) 3133M7N77 02/17/09 1,000,000 5.55% 1,006,239 1,017,613 1,003,754 6,777 4.51% 1,010,861 7,107
Source: Operating / Reserves
09/26/07 Federal National Mortgage Assn (FNMA) 31359MUQ4 03/16/09 1,000,000 3.13% 990,714 1,001,650 993,992 1,302 4.49% 1,001,254 7,262
Source: Operating / Reserves
09/26/07 Federal National Mortgage Assn (FNMA) 31359MUW1 04/14/09 1,000,000 3.85% 995,137 1,007,144 996,684 9,625 4.50% 1,005,353 8,669
Source: Operating / Reserves
11/16/07 Federal Home Loan Bank (FHLB) 3133MGVB9 08/15/08 1,000,000 5.50% 1,001,406 1,004,658 Matured ---- ---- ---- ----
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 3133M8YA6 06/03/09 1,000,000 6.30% 1,021,700 1,031,002 1,015,817 15,750 3.86% 1,022,281 6,464
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 3133XGYT5 12/11/09 1,000,000 5.00% 1,015,783 1,023,414 1,013,051 12,500 3.85% 1,024,814 11,763
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 31339XNW0 06/30/10 1,000,000 5.00% 1,021,310 1,028,013 1,018,642 12,500 3.87% 1,032,353 13,711
Source: Operating / Reserves
12/20/07 Federal National Mortgage Assn (FNMA) 31359MYM9 08/04/08 1,000,000 4.50% 1,000,249 1,002,545 Matured ---- ---- ---- ----
Source: '07 Bonds
12/20/07 Federal National Mortgage Assn (FNMA) 31359MZH9 10/15/08 1,000,000 4.50% 1,001,045 1,006,171 1,000,141 11,250 4.12% 1,001,134 993
Source: '07 Bonds
12/20/07 Federal National Mortgage Assn (FNMA) 3136F3D45 12/24/08 1,026,000 3.00% 1,020,691 1,027,969 1,023,453 7,695 4.11% 1,027,207 3,754
Source: '07 Bonds
01/29/08 Federal Home Loan Bank (FHLB) 3133XNY86 01/14/09 1,500,000 3.50% 1,506,146 1,506,328 1,503,280 11,229 2.72% 1,503,633 353
Source: Operating / Reserves
01/30/08 Federal National Mortgage Assn (FNMA) 3136F55H0 08/13/09 1,000,000 4.50% 1,017,985 1,013,158 1,013,958 6,000 2.84% 1,010,915 (3,043)
Source: Operating / Reserves
01/30/08 Federal Home Loan Mortgage Corp (FHLMC) 3128X33F8 01/25/10 1,000,000 4.38% 1,022,790 1,014,778 1,019,154 8,021 2.87% 1,017,827 (1,327)
Source: Operating / Reserves
03/06/08 Federal Farm Credit Banks (FFCB) 31331YSR2 02/08/10 2,000,000 2.63% 2,004,494 1,974,726 2,003,793 7,729 2.48% 1,989,924 (13,869)
Source: Operating / Reserves
03/06/08 Federal Home Loan Bank (FHLB) 31339YGY2 07/14/10 1,000,000 5.00% 1,045,899 1,028,318 1,040,263 10,694 2.66% 1,032,870 (7,393)
Source: Operating / Reserves
04/24/08 Federal National Mortgage Assn (FNMA) 31359MVE0 05/15/09 1,500,000 4.25% 1,522,831 1,517,117 1,516,287 15,938 2.47%1,511,780 (4,507)
Source: Operating / Reserves
04/24/08 Federal Home Loan Bank (FHLB) 3133X9H60 11/30/09 1,000,000 4.07% 1,017,770 1,009,927 1,014,628 10,163 2.77% 1,013,526 (1,102)
Source: Operating / Reserves
06/26/08 Federal Home Loan Mortgage Corp (FHLMC) 3137EAAA7 02/17/09 1,700,000 4.88% 1,720,941 1,721,404 1,712,601 10,129 2.88% 1,714,001 1,400
Source: '07 Bonds
Attachment number 1
Page 6 of 10
Item # K
INVESTMENTS OUTSTANDING - September 30, 2008
6/30/08 9/30/08
Purchase Invest Par Coupon Book Market Book Accrued Investment Market Unrealized
Date Description Number Maturity Value Yield Value Value Value Interest Yield Value Gain/Loss
06/26/08 Federal Home Loan Bank (FHLB) 3133M9FC1 08/14/09 3,000,000 6.50% 3,111,730 3,113,116 3,086,778 24,917 3.09% 3,084,971 (1,807)
Source: Operating / Reserves
TOTAL INVESTMENT SECURITIES 40,541,873 41,464,511 31,755,785 285,047 31,822,007 66,222
TEXPOOL 9/30/08 1,535,916 1,535,716 1,808,437 1,807,605 (832)
TEXSTAR 9/30/08 26,371,638 26,362,197 16,194,864 16,182,912 (11,952)
TEXAS TERM-TEXAS DAILY 9/30/08
TOTAL INVESTMENT BALANCES 68,449,427 69,362,424 49,759,086 285,047 49,812,524 53,438
CITY DEPOSITORY
JPMorgan Chase**9/30/08 0.20% 271,066 271,066 174,296 0.20% 174,296
JPMorgan Chase Overnight Security** 9/30/08 0.81% 2,045,529 2,045,529 3,281,997 0.81% 3,281,997
TOTAL CASH AND INVESTMENT BALANCES 70,766,022 71,679,018 53,215,379 285,047 53,268,817 53,438
Balances and rates as of 9/30/08.
**Funding of outstanding checks presented for payment, interest earned netted against bank service changes.
Attachment number 1
Page 7 of 10
Item # K
TRANSACTION LISTING - SECURITIES - September 30, 2008
Purchase Maturity / Discount / Par Investment
Date Description Call Coupon Value Yield Comments
PURCHASES:
No purchases this quarter.
MATURITIES:
04/12/07 Federal Ag. Mortgage Corp. (FAMCA) 07/29/08 4.25% 1,000,000 5.08%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
06/14/07 Federal Home Loan Mortgage Corp (FHLMC) 08/04/08 4.50% 704,000 5.31%Ongoing staggered maturity
Source: '07 Bonds -split w/GTEC investment strategy
12/20/07 Federal National Mortgage Assn (FNMA) 08/04/08 4.50% 1,000,000 4.23%Ongoing staggered maturity
Source: '07 Bonds investment strategy
01/25/07 Federal National Mortgage Assn (FNMA) 08/08/08 4.00% 2,035,000 5.14%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
04/12/07 Federal Home Loan Bank (FHLB) 08/14/08 5.25% 2,000,000 5.09%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
11/16/07 Federal Home Loan Bank (FHLB) 08/15/08 5.50% 1,000,000 4.34%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
02/23/07 Federal National Mortgage Assn (FNMA) 09/15/08 3.75% 1,000,000 5.10%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
ALL SECURITIES REDEEMED AT MATURITY, THEREFORE NO GAIN OR LOSS WAS REALIZED.
Attachment number 1
Page 8 of 10
Item # K
TRANSACTION LISTING - INVESTMENT POOLS - September 30, 2008
07/08 07/08 07/08 07/08
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Balance Market Value Balance Market Value Balance Market Value Balance Market Value
Description 12/31/07 12/31/07 3/31/08 3/31/08 6/30/08 6/30/08 6/30/08 6/30/08 Comments
Texpool 2,858,333 2,858,876 4,725,606 4,726,976 1,535,916 1,535,716 1,808,437 1,807,605 AAA Rated Pool -
$1 per $1 value
Current value:
$0.99954 per $1
Texstar 10,515,915 10,518,039 14,552,945 14,556,612 26,371,638 26,362,197 16,194,864 16,182,912 AAA Rated Pool -
$1 per $1 value
Current value:
$0.999262 per $1
(Any changes in market value during quarter were within minimum guidelines unless noted.)
Attachment number 1
Page 9 of 10
Item # K
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 12/31/07 3/31/08 6/30/08 9/30/08
U. S. GOVERNMENT AGENCY SECURITIES 17,212,103 17,247,678 16,794,788 15,297,327
TEXPOOL 2,010,736 1,502,292 711,428 398,760
TEXSTAR 3,149,310 3,324,141 3,817,356 2,940,350
TOTAL CASH AND INVESTMENTS 22,372,149 22,074,111 21,323,572 18,636,437
Note: Balances shown are at book value.
Liquidity Indicator / Weighted Average to Maturity 284 277 232 186
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 12/31/07 3/31/08 6/30/08 9/30/08
U. S. TREASURY SECURITIES 1,247,861 1,256,428 1,254,636 1,252,843
TEXSTAR 1,480,699 1,892,287 864,466 1,024,870
TOTAL CASH AND INVESTMENTS 2,728,560 3,148,715 2,119,102 2,277,713
Note: Balances shown are at book value.
Liquidity Indicator / Weighted Average to Maturity 105 117 120 61
Georgetown Transportation Enhancement Corporation
For the Quarter Ended 9/30/08
Georgetown Economic Development Corporation
For the Quarter Ended 9/30/08
Attachment number 1
Page 10 of 10
Item # K
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to approve a resolution revising the current City of Georgetown
Investment Policy -- Leticia Zavala, Controller and Micki Rundell, Director of Finance & Administration
ITEM SUMMARY:
State public funds investment law requires that the City review its investment policy annually. An overview
of the policy was presented at workshop on November 10, 2008. Minimal changes were made to the policy.
SPECIAL CONSIDERATIONS
City Council reviewed the current investment policy in November 2008.
COMMENTS
The City’s approved broker/dealer list is provided as Attachment “A” of the current City Investment Policy.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Proposed Resolution
Investment Policy
Cover Memo
Item # L
November 11, 2008 Investment Resolution No. _________
Page 1 of 1
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, AMENDING THE EXISTING CITY OF GEORGETOWN INVESTMENT
POLICY EFFECTIVE NOVEMBER 11, 2008.
WHEREAS, the goal of the City of Georgetown is to implement an investment policy that
utilizes all current municipal investment practices, while ensuring the safety and availability of all
funds entrusted to the City in compliance with state federal, state and local laws; and
WHEREAS, the City Council of the City of Georgetown has reviewed the investment
policy; and
WHEREAS, the City Council of the City of Georgetown wishes to amend its Investment
Policy (as last amended November 27, 2007); and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby
found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The enactment of this ordinance is not
inconsistent or in conflict with any 2030 Plan Policies.
SECTION 2. The Investment Policy attached as Exhibit “A” is hereby adopted by the City
Council of the City of Georgetown, Texas.
SECTION 3. This resolution shall be effective immediately upon adoption.
RESOLVED this 11th day of November 2008.
ATTEST: THE CITY OF GEORGETOWN:
Sandra Lee By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Patricia E. Carls, Carls, McDonald, & Dalrymple, L.L.P.
City Attorney
Attachment number 1
Page 1 of 1
Item # L
City of Georgetown Investment Policy Page 1
CITY OF GEORGETOWN, TEXAS
INVESTMENT POLICY
As amended November 10, 2008
SECTION 1: SCOPE & OBJECTIVES
1.1 SCOPE
This investment policy applies to all financial assets of the City of Georgetown, Texas, which
includes the City of Georgetown Economic Development Corporation and the Georgetown
Transportation Enhancement Corporation, held in all funds.
1.2 STATEMENT OF CASH MANAGEMENT PHILOSOPHY
The City will maintain a comprehensive cash management program to include the effective
collection of all accounts receivable, the prompt deposit of receipts to the City's bank accounts, the
payment of obligations to comply with state law and in accord with vendor invoices, and the prudent
investment of idle funds in accord with this policy.
1.3 OBJECTIVES
The City's investment program will be conducted to accomplish the following objectives, listed in
priority order:
1. Safety. The City will give priority to the preservation and safety of the principal
invested. Investments will be made in a manner that will mitigate credit risk and
interest rate risk.
2. Liquidity. The City will maintain the availability of sufficient cash to pay obligations of
the City when they are due.
3. Yield. The City will invest idle cash at the highest possible rate of return,
consistent with state and local laws and the objectives of safety and liquidity
listed above.
It is also the objective of the City to diversify its investments to eliminate the risk of loss resulting
from over concentration of assets in a specific maturity, a specific issuer or a specific class of
securities. It is the intent of the City of Georgetown to invest its funds to maturity.
SECTION 2: STANDARD OF CARE
2.1 PRUDENCE
Investments will be made with judgment and care, under circumstances then prevailing, that
persons of prudence, discretion, and intelligence exercise in the management of their own affairs,
not for speculation, but for investment, considering the probable safety of their capital and the
probable income to be derived. The City Council recognizes that in maintaining a diversified
portfolio occasional measured losses due to market volatility are inevitable and must be considered
within the context of the overall portfolio's investment return, provided that adequate diversification
has been implemented.
Attachment number 2
Page 1 of 8
Item # L
City of Georgetown Investment Policy Page 2
2.2 ETHICS & CONFLICT OF INTEREST
Officers and employees involved in the investment process will refrain from personal business
activity that could conflict with the proper execution of the investment program, or which could impair
their ability to make impartial investment decisions. The Officer and his/her employees will comply
with all disclosure and reporting requirements of Section 2256.005 (I) of the Texas Government
Code.
2.3 DELEGATION OF AUTHORITY
The Director of Finance and Administration, as the City's chief financial officer, is responsible for
overall management of the City's investment program and is designated as the City's Investment
Officer. The Controller, Director of Support Services, and Chief Accountant may also conduct day-
to-day operations at the direction of the Director of Finance and Administration. Accordingly, the
Director of Finance and Administration and designees are responsible for day-to-day administration
of the investment program and for the duties listed below:
1. Maintain current information as to available cash balances in City accounts,
and as to the amount of idle cash available for investment;
2. Make investments and maintain written procedures for the operation and
internal control of the investment program consistent with this policy;
3. Ensure that all investments are adequately secured; and
4. Attend training as required by Section 2256.008 (a) of the Texas Government Code
and ensure that any staff executing transactions covered by this policy attend the
required training. The investment training shall be attended not less than once in a
two-year period and receive not less than 10 hours of instruction relating to
investment responsibilities under this policy. The training must be sponsored by a
recognized professional trade association or accredited college or university or its
affiliate including, but not limited to:
Texas Municipal League
Government Finance Officers Association of Texas (GFOAT)
Government Finance Officers Association of US and Canada
Government Treasurers Organization of Texas (GTOT)
University of North Texas
Texas Tech University Center for Professional Development
Unless authorized by state or local laws as provided above, no person may deposit, withdraw,
transfer or manage in any other manner the funds of the City.
SECTION 3: INVESTMENT STRATEGIES
3.1 OPERATING FUNDS
Operating Funds are defined as cash and investments used for day to day operations that do not fall
into one of the other categories. Operating funds will be invested in a manner suitable for funds
requiring a high degree of liquidity. Investments of Operating Funds shall be limited to a weighted
average maturity no greater than one year, and all investment instruments must meet credit and
safety criteria as required by the Public Funds Investment Act and this policy. Involuntary liquidation
of Operating Fund investments is unlikely due to their short term nature. However, should a
liquidation of investments prior to maturity be necessary, their short term nature will make material
losses unlikely. Operating Fund investments will be diverse and include Certificates of Deposit, U.S.
Attachment number 2
Page 2 of 8
Item # L
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treasuries and agencies, investment pools, and money market mutual funds. Investment of
Operating Funds will be structured to attain the highest possible yield given the liquidity and safety
requirements.
3.2 CONTINGENCY RESERVES (or operating reserves)
Contingency Reserves are the minimum fund balance/working capital requirements as defined by
Council in the Annual Operating Plan. Contingency Reserve balances may be used to cover any
cash operating shortfalls due the timing of bond issues, revenue receipts, etc. Investments of these
funds may exceed 24 months with prior approval of the City Manager if short term cash flow needs
are not evident. Any one security may not exceed 36 months in maturity length. The weighted
average maturity for these funds may not exceed 24 months. Involuntary liquidation of Contingency
Reserve investments is unlikely due to their nature. However, should a liquidation of investments
prior to maturity be necessary, the comparatively longer term nature of some of the investments
could result in material losses depending on financial and economic conditions. Contingency
Reserve investments will be diverse and include C.D.’s, U.S. treasuries and agencies, investment
pools, and money market mutual funds. Investment of Contingency Reserves will be structured to
attain the highest possible yield given the liquidity and safety requirements.
3.3 DEBT
3.3.1 Reserves. Debt reserves are defined as bond reserve funds required to be set aside
in accordance with bond covenants. The City’s bond covenants do not require the City to
maintain any reserve funds, therefore, the City investments are not adversely affected by
any reserve requirement conditions.
3.3.2 Interest & Sinking (or debt service funds). Interest and sinking funds are defined
as those funds accumulated to meet periodic payments required by bond and note maturity
schedules. The investment maturities are limited by pertinent debt service requirements and
tax laws limiting accumulation and earnings for such funds. Involuntary liquidation of
investments is highly unlikely due to the nature of these funds. Interest and sinking fund
investments will be diverse and include C.D.’s, U.S. treasuries and agencies, investment
pools, and money market mutual funds.
3.4 BOND PROCEEDS (capital improvement funds)
Bond proceed funds are defined as those funds received from the sales of City bonds or notes and
not otherwise set aside for debt service or reserve purposes. These funds typically include money
to fund infrastructure construction or other large projects. The investment maturities are limited by
pertinent project draw requirements and tax laws governing earnings for such funds, but may not
have a weighted average maturity in excess of one year, with no single security greater than 24
months, unless a flexible repurchase agreement is used in accordance with Section 4.1.5 of this
policy. Involuntary liquidation of investment is highly unlikely. Bond proceed investments will be
diverse and include C.D.’s, U.S. treasuries and agencies, investment pools, and money market
mutual funds.
SECTION 4: AUTHORIZED INVESTMENTS
4.1 ALLOWABLE INVESTMENTS
City funds may be invested in the following instruments:
4.1.1 Financial Institution Deposits. Certificates of Deposit and other evidences of deposit at a
financial institution that, a) has its main office or a branch office in Texas and is guaranteed or
Attachment number 2
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City of Georgetown Investment Policy Page 4
insured by the Federal Deposit Insurance Corporation or its successor, b) is secured by obligations
in a manner and amount provided by law for deposits of the City, or c) is executed through a
depository institution that has its main office or a branch office in Texas that participates in the
Certificate of Deposit Account Registry Service (CDARS) and meets the requirements of the Public
Funds Investment Act.. All certificates of deposits in excess of the FDIC insured amount must be
collateralized as described by Section 2256.009 (a) of the Texas Local Government Code.
Collateral must be held by a third party and in accordance with Section 5.4 of this policy.
4.1.2 U.S. Treasuries and Agencies. Obligations of the United States of America, its agencies and
instrumentalities.
4.1.3 Investment Pools. Investment pools that meet the following criteria:
a. An investment pool must provide an offering circular or other similar disclosure
instruments and provide monthly and transaction reporting as required by Section
2256.016 of the Texas Government Code.
b. Investment in a new pool will require the approval of the City Council.
c. A public funds investment pool created to function as a money market mutual fund
must (1) mark its portfolio to market daily, (2) include in its investment objectives the
maintenance of a stable net asset value of $1 for each share and (3) be continuously
rated no lower than AAAm or at an equivalent rating by at least one nationally
recognized rating service.
4.1.4. Money Market Mutual Funds. No-load money market mutual funds if the fund:
a. Is regulated by the Securities and Exchange Commission;
b. Marks its portfolio to market daily;
c. Includes in its investment objectives the maintenance of a stable net asset value of
$1 for each share;
d. Has a dollar-weighted average stated maturity of 90 days or fewer;
e. Is continuously rated no lower than AAA or at an equivalent rating by at least one
nationally recognized rating service.
4.1.5. Repurchase Agreements. Fully collateralized repurchase agreements that:
a. Have a defined termination date;
b. Are secured by obligations as allowed by the Public Funds Investment Act and this
policy;
c. Require third party safekeeping of all securities prior to the release of any funds;
d. Are placed through a primary dealer or financial institution doing business in this
state; and
e. Do not create a reverse repurchase agreement by the City.
f. Construction, capital improvement and bond proceed funds may utilize a flexible
repurchase agreement that allows expenditure-related withdrawal of funds, without
penalty, with an average life and termination date limitation based on the anticipated
draw schedule.
4.1.6. Other Investments. Other investments as approved by the City Council and not prohibited
by law.
Investment securities purchased prior to this Policy’s revision, that do not meet the revised
requirements of this Policy, are not required to be liquidated. The City shall monitor each security’s
status to determine whether it is in the best interest of the City to hold or liquidate the security.
Any Authorized Investment that requires a minimum rating does not qualify during the period the
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investment does not have the minimum rating. The City shall take all prudent measures that are
consistent with this Policy to liquidate an investment that does not have the minimum rating.
4.2 COMPLIANCE WITH STATE LAW
All authorized investments outlined above must meet the requirements of the Public Funds
Investment Act, Section 2256 of the Texas Government Code. No investment may be made in any
instrument except as provided above.
4.3 CASH ON HAND
Cash resources required for the immediate needs of the City and not otherwise available for longer
term investment will be placed in checking account(s) at the City's Depository/ Depositories. Such
checking account(s) will earn interest at the highest rate(s) provided in the respective depository
contract(s).
4.4 LENGTH OF INVESTMENTS
The following general constraints will apply. Maturities exceeding 36 months will require
authorization by the City Manager, with no single maturity greater than 60 months. Maturities will be
staggered to avoid undue concentration of assets in a specific maturity sector and maturities
selected will provide for stability of income and reasonable liquidity. In no instance shall the
maximum stated maturity be greater than its longest stated debt service requirement unless further
restricted in Section 3, Investment Strategies, of this Policy; bond covenants or state law.
SECTION 5: SAFEKEEPING AND CUSTODY
5.1 AUTHORIZED DEALERS
Authorized investments in U.S. treasuries and agencies may be purchased only through
brokers/dealers who are licensed and in good standing with the Texas Department of Securities, the
Securities Exchange Commission, the Financial Industry Regulatory Authority, or other applicable
self-regulatory organization.
The Investment Officer will maintain a list of security broker/dealers who are authorized to provide
investment services. The list is approved and included in Attachment “A” of this policy. Before
engaging in investment transactions with a bank, broker/dealer, Investment Pool, or Money Market
Mutual Fund, the Investment Officer will have received from said firm a signed Certification Form.
This form will attest that the individual responsible for the City’s account with that firm has received
and reviewed the City’s Investment Policy and that the brokerage firm has implemented reasonable
procedures and controls in an effort to preclude imprudent activities arising out of investment
transactions conducted between the City and the brokerage firm. The letter must be signed by a
qualified representative as defined by Section 2256.002, of the Texas Local Government Code.
“Qualified Representative” means a person who holds a position with a business organization
who is authorized to act on behalf of the business organization and who is one of the following:
(1) a business organization doing business that is regulated by or registered with a securities
commission, a person who is registered under the rules of the Financial Industry Regulatory
Authority;
(2) for a state or federal bank, a savings bank or state or federal credit union, a member of the loan
committee for the bank or branch of the bank or a person authorized by corporate resolution to act
on behalf of and bind the banking institution;
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City of Georgetown Investment Policy Page 6
(3) for an investment pool, the person authorized by the elected official or board with authority to
administer the activities of the investment pool to sign the written instrument on behalf of the
investment pool, or
(4) for an investment management firm registered under the Investment Advisers Act of 1940 or, if
not subject of registration under the Act, registered with the State Securities Board, a person who is
an officer or principal of the investment management firm.
5.2 AUTHORIZED FINANCIAL INSTITUTIONS
Certificates of Deposit and other evidences of deposit may be purchased at qualified City
Depositories and other financial institutions. The City must have a written agreement with the
Depository and other financial institution, and that depository and other financial institution must
meet all State Law for deposit of public funds. The City's main operating Depository/Depositories
will be selected as provided by law.
5.3 INTERNAL CONTROLS
All investment transactions will be documented by the Investment Officer. The Investment Officer
may make investments orally, but will follow promptly with a written confirmation to the financial
institution or broker/ dealer, with a copy of such confirmation retained in the City's files.
On investments in U.S. treasuries and agencies, the Investment Officer will take competitive bids. At
least two (2) quotations will be taken for each such investment made.
Market value of the portfolio and each security will be monitored at least quarterly through industry
standard publications/sources for market data such as, but not limited to, The Wall Street Journal.
Market value may also be determined through the City’s investment software application, which uses
industry standard publications/sources for its market data.
5.4 SAFEKEEPING
All securities purchased by the City under this policy must be designated as assets of the City, must
be conducted on a delivery-versus-payment (DVP) basis, and must be protected through the use of
a third-party custody/safekeeping agent. The City will enter into a formal agreement with an
institution of such size and expertise as is necessary to provide the services needed to protect and
secure the investment assets of the City.
5.5 COLLATERALIZATION
To the extent not insured by federal agencies that secure deposits, City funds (including financial
institution deposits and C.D.’s) must be collateralized or enhanced in compliance with the Texas
Public Funds Collateral Act and pertinent federal banking regulations. Only securities proscribed as
eligible investments under the Public Funds Investment Act qualify as pledged securities.
Securities pledged as collateral must be retained in a third party bank in the City’s name. The City
will be provided the original safekeeping receipt on each pledged security. The City, financial
institution, and the safekeeping bank(s) will operate in accordance with a master safekeeping
agreement signed by each of the parties. The contract and/or agreement governing the collateral
pledge must be approved by the financial institution’s board of directors, loan committee, or other
designated committee and documented as approved in the minutes of the meeting. The City's
Investment Officer must approve in writing the release of collateral prior to its removal from the
safekeeping account in accordance with the terms of depository agreement.
Attachment number 2
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The financial institution(s) with which the City invests and/or maintains deposits will provide monthly
a listing of the collateral pledged to the City marked to current market prices. The listing will include
total pledged securities itemized by name, CUSIP, type and description of the security; safekeeping
receipt number; par value; current market value; maturity date, if available; and Moody's or Standard
& Poor's rating, if available.
SECTION 6: REPORTING
6.1 QUARTERLY REPORTING
The Investment Officer shall prepare and submit to the Council a quarterly report on investment
transactions for all funds covered by this policy. The report will be prepared in compliance with the
Public Funds Investment Act, and generally accepted accounting principles. The report will cover
the investment position of the City at the end of the each fiscal quarter. The contents will include at
a minimum:
1. Beginning, ending and significant changes in market value of the portfolio;
2. Beginning and ending market value and book value, maturity date, type of
funds, interest coupon, accrued interest and yield for each separate security;
and
3. A statement as to the compliance with this policy and state law.
6.2 ANNUAL REPORTING
Within 90 days following the end of the fiscal year, the Investment Officer will present to the City
Council a comprehensive annual report on the investment program and investment activity. In
addition to the information required for quarterly reporting, the annual report will include a review of
the activities and return for the twelve months, suggest policy revisions and improvements that might
enhance the investment program, and include an investment plan for the ensuing fiscal year.
6.3 PERFORMANCE STANDARDS
In order to evaluate portfolio performance of funds subject to this policy, the City establishes
“weighted average yield to maturity” as the standard portfolio performance measurement. The
portfolio’s performance will be compared against appropriately competitive and reasonable
benchmarks, including money market mutual funds or investment pools of similar make-up and
maturities.
6.4 COMPLIANCE
The quarterly reports shall be formally reviewed and a compliance audit of management controls
and adherence to this policy as it relates to the City’s investments and investing activity will be
performed on an annual basis in conjunction with the City’s annual financial audit. The results shall
be reported to the City Council.
SECTION 7: POLICY REVIEW AND AMENDMENTS
This investment policy will be reviewed by the City Council of the City on at least an annual basis as
required by the Public Funds Investment Act and make amendments as necessary. The Council will
review the policy as part of the annual investment report presented by staff.
Attachment number 2
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Item # L
City of Georgetown Investment Policy Page 8
CITY OF GEORGETOWN INVESTMENT POLICY
Attachment “A”
Approved Broker/Dealer List
November, 2008
Merrill Lynch
UBS Paine Webber, Inc.
Bank of America
Duncan Williams
Rice Financial
Morgan Keegan
JPMorgan Chase Securities
Coastal Securities
Great Pacific Securities
The brokers meet City investment policy requirements.
Attachment number 2
Page 8 of 8
Item # L
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to authorize the City to enter into the 2008-2009 City of Georgetown
employee benefit contracts -- Kevin Russell, Director of Human Resources & Civil Service
ITEM SUMMARY:
HR Staff, the Consulting firm of Holmes Murphy, and the City Benefits Committee have reviewed the
proposals from the providers for insurance coverage.
Staff provided comparison data at Monday’s Workshop on the proposals.
At this time, some of the Voluntary Benefits, paid entirely by employees, are still in the process of
review. Any contracts entered into will be for the same level or enhanced benefits and at the same or reduced
costs.
Additionally, the staff is reviewing the addition of additional provider(s) of 457b retirement plans to be
added this plan year.
FINANCIAL IMPACT:
SUBMITTED BY:
Kevin Russell, Director of Human Resources & Civil Service
Cover Memo
Item # M
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to approve the 2008-2009 City of Georgetown employee benefit
incentives -- Kevin Russell, Director of Human Resources & Civil Service
ITEM SUMMARY:
HR Staff, the Consulting firm of Holmes Murphy and the City Benefits Committee have reviewed the
proposals from the providers for insurance coverage.
Staff provided comparison data at Monday’s Workshop on the proposals.
Incentives that have been a part of the total Benefits package in the past are listed as follows:
· Dependent/Family Supplement
· Single Parent Family Supplement
· Opt Out Supplement
· HSA Contribution
FINANCIAL IMPACT:
SUBMITTED BY:
Kevin Russell, Director of Human Resources & Civil Service
Cover Memo
Item # N
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to enter into a Master Lease Agreement for four years in the amount of
$75,915.00 with Frost National Bank on behalf of Marathon Fitness of Sugar Land, Texas for Cardio
Equipment for the Recreation Center -- Kimberly Garrett, Parks and Recreation Director and Randy
Morrow, Director of Community Services
ITEM SUMMARY:
As part of the expansion of the Recreation Center, a Request for Proposals was solicited for leasing new
cardio equipment and maintenance services on all existing cardio equipment located in the Georgetown
Recreation Center. There were two respondents to the RFP, Marathon Fitness from Sugar Land, Texas and
Fitness in Motion from Austin, Texas. Marathon Fitness is proposing Precor equipment and Fitness in
Motion is proposing Matrix and Landice equipment.
Operational leasing is recommended to ensure equipment is replaced when needed, as well as, to ensure
proper maintenance. While purchasing is an option, leasing provides the ability to replace the equipment
more frequently and have more state of the art equipment at the facility. When you factor in replacement
costs, there is little if any differential in costs. In a commercial facility, with a high volume of users, cardio
equipment begins to have more frequent repairs after 3-4 years and thus you have more down time on your
equipment.
Staff is recommending that cardio equipment be leased through Frost National Bank on behalf of Marathon
Fitness with the low bid of $75,915. They submitted a complete bid with all the required
information. Marathon Fitness’s proposal includes Precor cardio equipment. The Recreation Center currently
has Precor cardio equipment that the members are familiar with and by adding new equipment from the same
manufacturer it will make weight room orientations easier and more customer service friendly. Having a
consistent line of cardio equipment makes it easier for the user, increases the aesthetics of the weight room
and makes maintenance easier.
The proposal from Fitness in Motion included cardio equipment manufactured by Landice and
Matrix. Fitness in Motion did not submit a complete proposal and the machines proposed did not meet all the
required specifications. The treadmill does not meet the speed or incline requirement. Also the Adaptive
Motion Trainer requires electricity and self generating power was specified due to layout requirements.
Marathon Fitness included preventative maintenance on a quarterly basis in their bid of $75,915 and Fitness
in Motion presented a bid of $79,200 with an additional cost of approximately $ 2,000 for maintenance
bringing their bid to $81,200.
There was a no bid from Hest Commercial Fitness and Life Fitness & Hammer Strength
FINANCIAL IMPACT:
The financial impact of this lease over four years is $75,915. The City will pay an annual lease payment of
$18,978.75. Funds for this expenditure were budgeted in the 08/09 Recreation budget account #100-5-0212-
51-340 in the amount of $28,000.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Bid Tab
Cover Memo
Item # O
CARDIO EQUIPMENT AND MAINTENANCE SERVICES
RFP NO. 29009
BID TABULATION SHEET
DESCRIPTION MARATHON **FITNESS IN MOTION
FROST BANK 1ST PACIFIC
Lease of equipment for 4 years $75,915.00 $79,200.00
including installation and interest
Maintenance on City-Owned Equipment No Charge $1,560 annually
for first year plus $65 trip charge
** Recommended Vendor
No Bid:
Lifetime Fitness
Hest Fitness
Attachment number 1
Page 1 of 1
Item # O
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action for the approval to purchase portable and mobile radios from Motorola
in the amount of $71,530.50 -- Clay Shell, Interim Fire Chief
ITEM SUMMARY:
Staff is requesting authorization to purchase fifteen (15) 800 MHz portable radios with charger and spare
battery and three (3) mobile radios from Motorola. Nine (9) of these radios will be purchased for existing
employees and six (6) of these radios for new positions approved in the 2008/09 budget. The three mobile
radios are for current apparatus and command vehicles.
In 2004, portable radios were added as part of the equipment cost of hiring a new firefighter. This was an
effort to increase firefighter safety on the fire ground. As part of this safety initiative each firefighter will be
issued a portable radio. Currently 58% of the firefighters have a radio issued to them. If approved, 79% of
the firefighters will have a portable radio issued to them. Our goal is to for every firefighter be issued a
portable radio by 2011.
FINANCIAL IMPACT:
Total amount of this expenditure is $71,530.50. A total of $65,500 was budgeted for these radios in the
following account: 100-5-0422-52-710 Other Equipment. A total of $6030.50 from account: 242-5-0422-51-
340 Billing Revenue.
SUBMITTED BY:
Clay Shelll, Iterim Fire Chief
ATTACHMENTS:
Motorola Sole Source Letter
Motorola quote sheet
Cover Memo
Item # P
Attachment number 1
Page 1 of 1
Item # P
Attachment number 2
Page 1 of 2
Item # P
Attachment number 2
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Item # P
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Discussion and possible action to accept a bid from Storm Sirens, Inc. of Norman, Oklahoma, in partnership
with Sentry Siren, Inc. for the turnkey installation of an emergency outdoor warning siren system in the
amount of $214,000.00 -- Kevin Stofle, Assistant Chief of Police and David Morgan, Chief of Police
ITEM SUMMARY:
This item was brought before the City Council on July 10, 2007 and again on March 25, 2008 and Council
approved funding to replace the Emergency Outdoor Siren Warning System.
A Request For Proposals was completed and we have an agreement between the City of Georgetown and
Sentry Sirens, Inc. providing for turn key installation of an Outdoor Warning Siren System comprised of
eleven (11) sirens with battery back-up and radio control, to be substantially completed within Sixty Days
from the date when the notice to proceed is given. The work shall be completed and ready for final payment
within 30 days from the date of substantial completion. The total cumulative contract price for this project
shall not exceed Two Hundred Fourteen Thousand Dollars and No Cent ($214,000.00) (the Contract Price)
unless approval for Extra Work is given by owner's representative as provided in Paragraph 28.
FINANCIAL IMPACT:
SUBMITTED BY:
Kevin Stofle, Assistant Chief of Police
ATTACHMENTS:
Bid Tab
Cover Memo
Item # Q
OUTDOOR WARNING SIREN SYSTEM
RFP NO. 28034
BID TABULATION SHEET
STORM SIRENS GIFFORD ELECTRIC
DESCRIPTION QTY TOTAL PRICE TOTAL PRICE
Installation and equipment for outdoor 1 372,000.00$ 876,656.00$
warning siren system $225,000.00 (1st Phase)
No Bid:
JDG Electric Inc.
Federal Signal Corp
American Signal Corp
Safetycom, Inc.
Whelen Engineering Co.
Attachment number 1
Page 1 of 1
Item # Q
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to utilize seized funds for Department purchases in an amount not to
exceed $17,000 -- Brent Schacherl, Criminal Inv. Siv. Lt and David Mordan, Police Chief
ITEM SUMMARY:
The Police Department maintains an account of monies that are seized in the course of criminal
investigations. This money comes from such activities as narcotics sales, burglaries, thefts, etc. In order for
these funds to be seized, they have to be considered “fruits” of the crime (ie money for drugs or selling stolen
property) and awarded by a criminal court. The Texas Government Code mandates that these monies only be
used for Police Department equipment or investigations.
The allocated funds will be used to
Purchase new surveillance equipment to enhance criminal investigation capabilities- $12,000
Replenish account for “buy” money for narcotics investigations-$5,000.
FINANCIAL IMPACT:
SUBMITTED BY:
Brent Schacherl, Criminal Investigations Commander
Cover Memo
Item # R
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action on a Resolution establishing the process for the 2030 Comprehensive
Plan Annual Update -- Jordan Maddox, Planner III and Elizabeth Cook, Director of Planning and
Development
ITEM SUMMARY:
This is a resolution that sets the important dates, review process and necessary actions to be taken as part of
the annual update for the 2030 Comprehensive Plan, to begin in 2009.
See attached staff report for full details.
FINANCIAL IMPACT:
SUBMITTED BY:
Jordan Maddox, Planner III and Elizabeth Cook, Director of Planning and Development Services
ATTACHMENTS:
2030 Plan Annual Update Staff Report
2030 Plan Annual Update Resolution
Cover Memo
Item # S
2030 Plan Annual Update Process
Resolution
Page 1 of 2
City Council Meeting: November 11, 2008 Item No.____
Agenda Item Cover Sheet
Subject: Consideration and Possible Action on a Resolution establishing the process for
the 2030 Comprehensive Plan Annual Update.
Item Summary:
The 2030 Plan was adopted on February 26, 2008 and City Council subsequently
conducted a workshop detailing implementation steps for that plan on August 11, 2008.
The 2030 Plan envisions an annual update where the City Council and the Planning and
Zoning Commission receive a report on implementation steps, proposed changes to the
Plan and a general update on the progress of the goals and objectives of the various Plan
Elements. This proposed resolution will establish this annual process in a similar
fashion to the UDC Annual Review process. There will be some flexibility in the exact
dates year-to-year with the timeline included in the resolution serving as the essential
framework that staff will use during each update.
The dates for the 2009 Annual Update process are as follows:
*The deadline for public applications will be January 16th
Directors Monthly Meeting – December
Development Review Committee – February
Planning and Zoning – February
City Council – 2nd Workshop in February – Staff presents the 2030 Plan Annual Update
and list of potential amendments to the Plan
Planning and Zoning – April – Staff presents Plan amendments and holds Public Hearing
City Council – 2nd Meeting in April – Public Hearing and First Reading of Ordinances
City Council – 1st Meeting in May – Second Reading of Ordinances
Below are additional considerations regarding 2030 Plan off-cycle amendments and the
Annual Update process:
• Individual applications can be made at any time of the year for amendments to
the 2030 Plan – such as Land Use Plan, etc. – and be approved by a super-
majority vote on items that P&Z and Council deem emergency situations. These
amendments will not be as common as in years past because of the flexibility of
land use categories and conceptual nature of the new map.
Attachment number 1
Page 1 of 2
Item # S
2030 Plan Annual Update Process
Resolution
Page 2 of 2
• Citizens wishing to apply for an amendment will need to be aware of the January
deadline and May adoption dates. Staff will work on establishing a process of
notification, reminders, and ongoing communication with the public in the
months prior to the application deadline.
• Elements of the 2030 Plan will begin and be completed at various times of the
year and need not wait for the Annual Review in order to be adopted. They will
go to P&Z and Council before adoption.
• Large-scale staff-directed amendments that come out of committees such as
GTEC, Parks Board, etc. for items such as Overall Transportation Plan roads,
Bond roads, etc., may be presented to Council for adoption outside of the Annual
Review cycle.
• Council may direct staff at any time of the year to study potential amendments,
implementation schedule items, or other requests for changes to the Plan.
• Major revisions to the Plan will be made every five years to update maps,
statistical data, growth trends and market changes; review implementation
efforts and effectiveness of the previous five years; and revise Goals, Policies and
Actions, 2030 Vision Statement, and Future Land Use Plan.
Special Considerations: None at this time.
Financial Impact: No direct impact.
Recommended Motion: Approve the resolution establishing the process for the 2030
Comprehensive Plan Annual Update.
Attachment: Resolution
Submitted By:
Elizabeth Cook Jordan Maddox
Director, Planning and Development Planner III
Attachment number 1
Page 2 of 2
Item # S
2030 Annual Update Process
Resolution No. _________
Page 1 of 3
RESOLUTION NO. ____________
A Resolution of the City Council of the City of Georgetown, Texas
establishing the process for the 2030 Comprehensive Plan Annual
Update.
WHEREAS, the City Council adopted the City of Georgetown 2030 Comprehensive Plan
(“2030 Plan”) on February 26, 2008; and
WHEREAS, in accordance with the Plan Administration chapter of the 2030 Plan, “At the
anniversary of Plan adoption, the Planning and Development Department shall submit to the
Planning and Zoning Commission and City Council an annual report indicating actions taken and
progress made toward Plan implementation, along with recommendations for Plan amendments
due to altered circumstances or in response to citizen requests, proposed rezonings, or plats”; and
WHEREAS, on August 11, 2008, the City Council held a workshop where staff discussed
certain implementation steps of the 2030 Plan, including a framework for the annual update.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. Findings. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct.
SECTION 2. The 2030 Annual Update will include:
• A Plan Element update from the previous year and Plan Element goals for the next year.
• A review of Future Land Use Plan and Overall Transportation Plan off-cycle changes from
the previous year, process on-cycle applications and staff-suggested changes to any
Elements, adjusted by new developments and CIP implementation. Also, report on any
other major changes related to these Plans (annexation, ETJ boundary changes, parks, etc.).
• 2030 Implementation update – goals for the previous year that were tasked by Council at
the Annual Update and staff-suggested implementation task items for the next year, based
on the task schedules for each element.
SECTION 3. The following process for the 2030 Annual Update is hereby adopted:
Attachment number 2
Page 1 of 3
Item # S
2030 Annual Update Process
Resolution No. _________
Page 2 of 3
• Directors Monthly Meeting - Consider implementation items, other relevant items.
• Development Review Committee (DRC) – Consideration of applications, amendments, and
other relevant implementation items.
• Planning and Zoning – Staff presents list of items in the annual report (applications, etc.) for
Commission consideration and comments.
• City Council – Workshop - Staff presents the annual report on:
o implementation items from the past year that have been completed or studied;
Elements that have been completed or are in process; 2030 Plan adjustments,
amendments or revisions that have been made or proposed; and any other items
necessary in an annual review update.
o implementation items, Elements or further 2030 Plan changes proposed or
forecasted for the coming year. Staff also alerts Council that on-cycle amendments,
Element recommendations, or any other relevant information are going to public
hearing. Council gives staff direction to proceed on all or certain pieces of the staff
report.
Note: Council may direct staff at this time to make minor changes to the proposal(s) for
the on-cycle schedule (for public hearing) or can direct staff to continue/begin work on
other long-term goals for next year’s Annual Update.
• Planning and Zoning – Staff presents proposed 2030 Plan amendments (to all amendable
Elements) to the Commission for public hearing and recommendation to Council.
Commissioners may also recommend adoption of elements (if applicable).
• Council – Staff presents to Council any amendments and/or elements that were
recommended by Planning and Zoning for first reading of ordinance and public hearing.
• Council – Second reading of ordinance for any items.
SECTION 4: This Resolution shall be effective upon approval of same by the City Council of the
City of Georgetown.
Attachment number 2
Page 2 of 3
Item # S
2030 Annual Update Process
Resolution No. _________
Page 3 of 3
The Mayor is hereby authorized to execute, and the City Secretary to attest thereto this
resolution on behalf of the City of Georgetown.
RESOLVED this 10th day of November, 2008.
Attest: THE CITY OF GEORGETOWN:
_______________________ ______________________
Sandra D. Lee By: George Garver
City Secretary Mayor
Approved as to Form:
_______________________
Patricia E. Carls
City Attorney
Attachment number 2
Page 3 of 3
Item # S
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve an Advance Funding Agreement (AFA) with the Texas
Department of Transportation (TxDOT) for the widening of Williams Drive, also know as RM 2338, from
DB Wood Drive to FM 3405 -- Bill Dryden, Transportation Engineering and Jim Briggs, Assistant City
Manager for Utility Operation
ITEM SUMMARY:
The City of Georgetown and Williamson County mutually desire to construct improvements to widen and
expand a portion of Williams Drive from DB Wood Drive to FM 3405. The terms of this cooperative project
are detailed in a proposed future Interlocal Agreement (ILA) with Williamson County, to be executed in
January, 2009. As part of that work, the City applied to the Capitol Area Metropolitan Planning Office
(CAMPO) for funding under the State Transportation Program – Metropolitan Mobility (STP-MM). Under
the STP-MM program, CAMPO allocated funding in the amount of $8,828,900.00. The funding is a
reimbursement through TxDOT for construction costs.
The attached AFA describes the details of the terms of the reimbursement process for the work to be
accomplished. The AFA includes a Direct Costs fee of $500 payable to TxDOT, to be remitted with the
return of the signed agreement.
Upon signing by the City, the AFA will be returned to TxDOT for final execution. The executed AFA
will become an attachment to a future ILA with Williamson County.
GTAB RECOMMENDATION:
GTAB recommendations will be presented at Council.
STAFF RECOMMENDATION:
Staff recommends approval of the Advance Funding Agreement with Texas Department of
Transportation in the amount of $8,828,900.00, with the Direct Costs fee of $500.00, for the widening of
Williams Drive.
FINANCIAL IMPACT:
The AFA provides funding in the amount of $8,828,900.00 to be reimbursed to the City by TxDOT under the
STP-MM Program as part of the funding for the Williams Drive (RM 2338) widening project.
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
TxDOT Advance Funding Agreement - Williams Dr.
Cover Memo
Item # T
Attachment number 1
Page 1 of 13
Item # T
Attachment number 1
Page 2 of 13
Item # T
Attachment number 1
Page 3 of 13
Item # T
Attachment number 1
Page 4 of 13
Item # T
Attachment number 1
Page 5 of 13
Item # T
Attachment number 1
Page 6 of 13
Item # T
Attachment number 1
Page 7 of 13
Item # T
Attachment number 1
Page 8 of 13
Item # T
Attachment number 1
Page 9 of 13
Item # T
Attachment number 1
Page 10 of 13
Item # T
Attachment number 1
Page 11 of 13
Item # T
Attachment number 1
Page 12 of 13
Item # T
Attachment number 1
Page 13 of 13
Item # T
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve an Assignment and Assumption Agreement with
Williamson County for transfer of funds received from the Advance Funding Agreement (AFA) with the
Texas Department of Transportation (TxDOT) for the widening of Williams Drive, also know as RM 2338,
from DB Wood Drive to FM 3405 -- Bill Dryden, Transportation Engineer and Jim Briggs, Assistant City
Manager for Utility Operations
ITEM SUMMARY:
The City of Georgetown and Williamson County mutually desire to construct improvements to widen
and expand a portion of Williams Drive from DB Wood Drive to FM 3405 (the “Project”). The terms of this
cooperative project are detailed in a proposed future Interlocal Agreement (ILA) with Williamson County.
As part of that work, the City applied to the Capitol Area Metropolitan Planning Office (CAMPO) for
funding under the State Transportation Program – Metropolitan Mobility (STP-MM). Under the STP-MM
program, CAMPO allocated funding in the amount of $8,828,900.00. This funding is a reimbursement
through TxDOT for construction costs and is conveyed to the City through an AFA with TxDOT.
The attached Assignment and Assumption Agreement provides that the moneys received from CAMPO
through TxDOT shall be expended for the Project before other moneys from either the City or the County are
applied. Upon signing by the City, the Assignment and Assumption Agreement will be returned to
Williamson County for final execution. The AFA will be an attachment to the attached Assignment and
Assumption Agreement.
GTAB RECOMMENDATION:
GTAB recommendations will be presented at Council.
STAFF RECOMMENDATION:
Staff recommends approval of the Assignment and Assumption Agreement with Williamson County.
FINANCIAL IMPACT:
The Assignment and Assumption Agreement provides that all funding reimbursed to the City by
TxDOT under terms of the Advance Funding Agreement for the Project will be passed through to
Williamson County.
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Assignment & Assumption Agreement - Williams Dr.
Cover Memo
Item # U
Attachment number 1
Page 1 of 4
Item # U
Attachment number 1
Page 2 of 4
Item # U
Attachment number 1
Page 3 of 4
Item # U
Attachment number 1
Page 4 of 4
Item # U
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible actionregarding an interlocal agreement with CARTS, and notice to proceed on
first phase of pilot program to provide transit services -- Edward G. Polasek, AICP, Principal Planner and
Tom Yantis, Assistant City Manager
ITEM SUMMARY:
See attached cover sheet
FINANCIAL IMPACT:
$75,000 was budgeted in line item 100-5-0638-51-315 to study/develop a business plan for bus/transit
service.
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Cover Sheet
Interlocal
Pilot Phase I Area Map
Cover Memo
Item # V
Council meeting: November 11, 2008 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action regarding an interlocal agreement with CARTS, and
notice to proceed on first phase of pilot program to provide transit services.
ITEM SUMMARY: At the October 14, 2008, City Council meeting, staff was directed to work with the
Transit/Fixed Route Working Group and CARTS to create a pilot program for transit to begin as soon as
possible. The express intent was to use the $75,000 approved in the 2008/09 Budget for transit study and
development, to create a pilot program and have it in place by December that will gauge interest in bus
service and measure ridership. The budget for the program is limited to $75,000, so full implementation
of the Public Transportation Plan for the City of Georgetown is not feasible.
Staff has completed a draft interlocal agreement with CARTS to provide the pilot program services. The
agreement will include terms of service related to rate ($50/hr), not to exceed amount of $75,000, a term
not to exceed nine-months, and authorization to expend funds based on a Notice to Proceed from the City.
Based on the recommendation of the Transit Fixed Route Working Group, Phase 1 of the Pilot Program
has been identified as a combination of the Sun City Route and Shopper Shuttle. This route would
connect Sun City to HEB/D.B Woods area, to Downtown, to Wolf Ranch and Rivery. CARTS is studying
the headway (trip time from start to finish) to determine if stops could be included at the Post
Office/Georgetown Hospital and maintain the one hour headway and where the actual stops will occur.
Staff is requesting that the City Manager be authorized to issue the Notice to Proceed for Phase 1, to begin
on November 28th, with the identified route, and potential stops discussed above, in an amount not to
exceed $25,000 of the contracted amount, providing 500 hours of service for Phase 1.
FINANCIAL IMPACT: $75,000 was budgeted in line item 100-5-0638-51-315 to study/develop a business
plan for bus/transit service.
STAFF RECOMMENDATION: Authorize the Mayor to execute the attached Interlocal Agreement with
CARTS and the City Manager to issue a Notice to Proceed on Phase 1 of the Pilot Program with CARTS.
Submitted by:
________________________________________ ______________________________________
Tom Yantis Edward G. Polasek, AICP
Assistant City Manager Principal Planner
Attachment number 1
Page 1 of 1
Item # V
INTERLOCAL AGREEMENT
This Interlocal Agreement (“Agreement”) is made and entered into by and between
CAPITAL AREA RURAL TRANSPORTATION SYSTEM (“CARTS”), a rural transit district
created under Chapter 458 of the Texas Transportation Code with the mission of providing and
coordinating public transportation under the powers set forth in Chapter 458, and the CITY OF
GEORGETOWN (“Georgetown”), a home rule municipal corporation of the State of Texas.
RECITALS
WHEREAS, the Texas Interlocal Cooperation Act allows local governments to contract
with one another to perform governmental functions and services; and
WHEREAS, CARTS and Georgetown mutually desire to be subject to the provisions of
the Texas Government Code, Chapter 791, the Interlocal Cooperation Act, specifically Section
791.011 regarding contracts to perform governmental functions and services; and
WHEREAS, as part of Georgetown’s 2030 Plan process, a Transit Working Group from
the City of Georgetown, CARTS and the Texas Department of Transportation each participated
in that certain study by KFH Group, Inc. entitled “Public Transportation Plan for the City of
Georgetown,” dated February 29, 2008 (the “Study”); and
WHEREAS, the Study described existing services in Georgetown being of a low level,
and recommended that a fixed route bus service be implemented to meet the transportation needs
of Georgetown citizens; and
WHEREAS, to address transportation needs in Georgetown for the next five years, the
Study recommended that CARTS operate fixed-route service in Georgetown, and that the service
consist of four buses on six routes (Study, at pp. 16 et seq.); and
WHEREAS, the Study contained the following recommendations (the
“Recommendations”):
The proposed bus service will operate four buses on six routes. Figure 5 illustrates all of
the routes and Figure 6 illustrates the area within ½ mile of a route. This service includes
four ½ hour routes that will be interlined (after completing one route, when the vehicle
arrives at the transfer station it will become a second route – alternating between those
two routes and reducing the need for transfers). One route will operate on a ½ hour
schedule to serve the major shopping areas. This bus will serve that route exclusively
giving all riders ready access to this route. The Sun City Route will operate on a one hour
schedule using one bus. The development of the routes centered on the following
assumptions and requirements for the service:
• Proposed Service Days and Hours – 6:30 a.m. to 8:00 p.m. Monday through Friday;
8:00 a.m. to 8:00 p.m. Saturday.
Attachment number 2
Page 1 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 2 of 7
• Vehicles – four fully accessible vehicles in service operating in ½ hour and one hour
service frequencies.
• Bus Stops – Approximately every ¼ mile with benches, bike racks, and shelters as
appropriate. Located only where it is safe to cross the street.
• Selecting a Transfer Center – The transfer center will be placed downtown.
• Fare – $1.00 with the first month free fare. Half fare for seniors, people with
disabilities, and students. Transfers will be free.
• Timed Transfer – routes will meet downtown for quick, easy transfer, when needed.
• Most routes operate every hour.
WHEREAS, before agreeing to fully implement the Recommendations, Georgetown
desires to conduct a pilot study (the “Pilot Project”) to ascertain whether the findings and
Recommendations of the Study are necessary and feasible to implement on a long-term basis;
and
WHEREAS, CARTS has agreed to participate in the Pilot Project subject to the further
terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the parties agree as follows:
1. Georgetown’s Duties and Responsibilities
1.1. Georgetown agrees to:
1.1.1. Provide up to SEVENTY FIVE THOUSAND DOLLARS ($75,000) (the
“Funding Limit”) for the purpose of conducting a Pilot Project as provided for
herein.
1.1.2. Using the Study and following the Recommendations, work with CARTS to
develop feasible fixed routes for the Pilot Project so as to adequately test the
findings of the Study; provided, however, the Pilot Project developed by
Georgetown may change, combine, and/or amend the routes and
Recommendations of the Study. The City Council of Georgetown shall have the
final authority over the routes to be used during the Pilot Project.
1.1.3. On approval of the Pilot Project routes by the City Council, provide CARTS with
one or more written notices to proceed (each a “Notice to Proceed”), signed by
the City Manager, which shall include the route(s) maps, days and time of
operation, stops, schedule for each route, and fare.
1.1.4. Using the Study and following the Recommendations, and in cooperation with
CARTS, determine the ridership information to be collected during the Pilot
Project and the means for collecting such information. At a minimum, the
ridership information shall be collected by CARTS on a daily basis and shall
consist of: Route; Number of riders entering, and from what stops; Number of
riders exiting, and at what stops; Fares collected; Date; Times; and Other
information as may be mutually agreed upon by Georgetown and CARTS.
Attachment number 2
Page 2 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 3 of 7
1.1.5. Pay to CARTS an hourly rate of FIFTY DOLLARS PER HOUR ($50.00/hour)
for each hour driven in the Pilot Project, but not to exceed the Funding Limit, said
amount being agreed by the parties to be sufficient for CARTS to provide buses,
bus drivers, gasoline, insurance, and to bear all other costs attributable to the
operation of the buses serving the routes in the Pilot Project.
1.1.6. Provide, at Georgetown’s expense, signage at designated bus stops for the
duration of the Pilot Project.
2. CARTS’ Responsibilities
2.1. CARTS agrees to:
2.1.1. Using the Study and following the Recommendations, work with Georgetown to
develop feasible fixed bus routes for the Pilot Project so as to adequately test the
findings of the Study. The City Council of Georgetown shall have the final
authority over the routes to be used during the Pilot Project.
2.1.2. Provide, at CARTS’ expense, buses, bus drivers, gasoline, insurance and bear all
other costs attributable to the operation of the buses serving the routes in the Pilot
Project, in exchange for compensation calculated at an hourly rate of FIFTY
DOLLARS PER HOUR ($50.00/hour) for each hour driven in the Pilot Project,
but not to exceed the Funding Limit.
2.1.3. Comply with each written Notice to Proceed issued by the City with regard to
routes, schedule, etc.
2.1.4. Provide detailed daily and hourly ridership information to Georgetown for each
route in the Pilot Project for the duration of the Pilot Project pursuant to the terms
of Paragraph 1.1.4 of this Agreement.
3. TERM
This Agreement shall continue until the parties have each fulfilled their respective
responsibilities hereunder, unless sooner terminated in accordance with Section 4, below.
Subject to the provisions of Sections 1 and 2 above and force majuere events beyond their
control, Georgetown and CARTS agree to use their best efforts to complete the Pilot Project
within nine (9) months after the Effective Date.
4. TERMINATION
A party may terminate the Agreement for breach of any provision of this Agreement after
providing written notice of the alleged breach to the other party, and allowing the other party
at least thirty (30) days after receipt of the written notice in which to cure the alleged breach.
Early termination shall not entitle CARTS to receive any compensation for services not
actually rendered (i.e., for hours not driven) under this Agreement.
Attachment number 2
Page 3 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 4 of 7
5. NOTICES
All notices, demands and requests, including invoices which may be given or which are
required to be given by either party to the other, and any exercise of a right of termination
provided by this Agreement, shall be in writing and shall be deemed effective when: (i)
personally delivered to the intended recipient; (ii) two (2) days after being sent, by certified
or registered mail, return receipt requested, addressed to the intended recipient at the address
specified below; (iii) delivered in person to the address set forth below for the party to whom
the notice was given; (iv) deposited into the custody of a recognized overnight delivery
service such as Federal Express Corporation, Emery, or Lone Star Overnight, addressed to
such party at the address specified below; or (v) sent by facsimile, telegram or telex,
provided that receipt for such facsimile, telegram or telex is verified by the sender and
followed by a notice sent in accordance with one of the other provisions set forth above. For
purposes of this Section, the addresses of the parties for all notices are as follows (unless
changed by similar notice in writing given by the particular person whose address is to be
changed):
CARTS:
General Manager
2010 E. 6th St
Austin, TX 78702
CITY:
City Manager
P.O. Box 409
Georgetown, Texas 78627
6. MISCELLANEOUS
6.1. Entire Agreement. This Agreement constitutes the entire agreement of the parties
regarding the subject matter contained herein. The parties may not modify or amend this
Agreement, except by written agreement approved by the governing bodies of each party
and duly executed by both parties.
6.2. Approval. This Agreement has been duly and properly approved by each party’s
governing body and constitutes a binding obligation on each party.
6.3. Assignment. Except as otherwise provided in this Agreement, a party may not assign
this Agreement or subcontract the performance of services without first obtaining the
written consent of the other party.
6.4. Non-Waiver. A party’s failure or delay to exercise a right or remedy does not constitute
a waiver of the right or remedy. An exercise of a right or remedy under this Agreement
does not preclude the exercise of another right or remedy. Rights and remedies under
Attachment number 2
Page 4 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 5 of 7
this Agreement are cumulative and are not exclusive of other rights or remedies provided
by law.
6.5. Paragraph Headings. The various paragraph headings are inserted for convenience of
reference only, and shall not affect the meaning or interpretation of this Agreement or
any section thereof.
6.6. Attorneys’ Fees. In any lawsuit concerning this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys’ fees from the nonprevailing party, plus all out-
of-pocket expense such as deposition costs, telephone calls, travel expenses, expert
witness fees, court costs, and other reasonable expenses.
6.7. Severability. The parties agree that in the event any provision of this Agreement is
declared invalid by a court of competent jurisdiction that part of the Agreement is
severable and the decree shall not affect the remainder of the Agreement. The reminder
of the Agreement shall be in full force and effect.
6.8. Venue. The parties agree that all disputes that arise out of this Agreement are governed
by the laws of the State of Texas and venue for all purposes herewith shall be in
Williamson County, Texas.
6.9. Open Meetings. The parties hereby represent and affirm that this Agreement was
adopted in an open meeting held in compliance with the Texas Open Meetings Act (Tex.
Gov. Code, Ch. 551).
6.10. Current Revenues. The parties to this Agreement expressly acknowledge and agree that
all monies paid pursuant to this Agreement shall be paid from current revenues available
to the paying party.
(Signatures follow on separate page)
Attachment number 2
Page 5 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 6 of 7
MADE TO BE EFFECTIVE on November 17, 2008 (the “Effective Date”).
CITY OF GEORGETOWN CAPITAL AREA RURAL
TRANSPORTATION SYSTEM
By: ______________________________ By: _________________________________
Name: George G. Garver David L. Marsh
Title: Mayor General Manager
ATTEST:
By: ___________________________
Sandra D. Lee, City Secretary
APPROVED AS TO FORM
By:
Patricia E. Carls, City Attorney
(Notarized acknowledgements follow on next page)
Attachment number 2
Page 6 of 7
Item # V
Interlocal Agreement between City of Georgetown and CARTS
concerning pilot study for fixed route bus transit
Page 7 of 7
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me on the ____ day of ________________________,
2008, by George G. Garver in his capacity as Mayor of the City of Georgetown, Texas, on behalf
of said municipal corporation.
Notary Public in and for the State of Texas
THE STATE OF TEXAS §
§
COUNTY OF TRAVIS §
This instrument was acknowledged before me on the ____ day of ________________________,
2008, by David L. Marsh, in his capacity as General Manager of Capital Area Rural
Transportation System, a rural transit district created under Chapter 458 of the Texas
Transportation Code, on behalf of said district.
Notary Public in and for the State of Texas
Attachment number 2
Page 7 of 7
Item # V
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Map maintained by:
City of Georgetown, Texas
Planning and Development Department
300 Industrial Avenue
P.O. Box 1458
Georgetown, Texas 78627
Phone: 930-3575
Coordinate System:
Texas State Plane/Central Zone/NAD 83/Feet
PILOT
PROGRAM
October 27, 2008
***
Cartographic Data For
General Planning Purposes Only
***
The accuracy and precision of this cartographic data is limited and
should be used for informational/planning purposes only. This data
does not replace surveys conducted by registered Texas land
surveyors nor does it constitute an "official" verification of zoning,
land use classification, or other classification set forth in local, state,
or federal regulatory processes. The City of Georgetown, nor any
of its employees, do not make any warranty, express or implied,
including any warranty of merchantability and fitness for a particular
purpose, or assumes any legal liability or responsibility for the
accuracy, completeness, or usefullness of any such information, nor
does it represent that its use would not infringe upon privately
owned rights.
0 2,500 5,000
Feet
1 inch = 0.25 miles
·
chris bryce
Legend
Pilot Project 1
%,North Route Bus Stops
%,Shopper Shuttle Bus Stops
%,East Route Bus Stops
%,Southeast Route Bus Stops
%,Southwest Route Bus Stops
%,Sun City Route Bus Stops
Future_Service_to_Intermodal_Facility
North_Route_Select_Trips_08.02
North_Route_2008_02_12
Shopper_Shuttle_2008 02 12
East Route
Southeast_Route_2008_02_14
Southwest_Route_2008_02_07
Sun_City_Route 2008 02 11
&HOTELENTRANCES
map.GTOWN.MajorSteets
map.GTOWN.ParcsInfo
map.GTOWN.LakeGeorgetown
map.GTOWN.SouthwesternUniversity
map.GTOWN.CityLimits
Attachment number 3
Page 1 of 1
Item # V
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Second Readingof an Ordinance fora Rezoning to amend the Development Plan for a Planned Unit
Development (PUD) District for 104.95 acres in the Clement Stubblefield Survey known as Wolf Ranch
Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of
Wolf Ranch Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6
and 9, located in the 1000 Block of W. University Ave. -- Carla Benton, Planner II and Elizabeth
Cook, Director of Planning and Development
ITEM SUMMARY:
See attached report.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Carla Benton, Planner II
ATTACHMENTS:
Aerial
Minutes
Public Comment
Ordinance
Report
Wolf Ranch Development Plan Ordinance Exhibit A
Cover Memo
Item # W
Wolf Ranch PUD Amendment
Carnival and Vehicle Display
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City Council Meeting: November 11, 2008 Agenda Item _______
Agenda Item Cover Sheet
Subject: Second Reading of an ordinance for a Rezoning to amend the Development Plan for a
Planned Unit Development (PUD) District for 104.95 acres in the Clement Stubblefield Survey
known as Wolf Ranch Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4C,
Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9, located in the 1000 Block of W.
University Ave.
Item Summary:
Owner: SPG Wolf Ranch, L.P.
Applicant: Jason Rammel, Sheets & Crossfield, P.C.
Location: 1015 West University Avenue
Utilities: City of Georgetown water, wastewater and electric
Zoning: PUD with a base district of C-3, General Commercial
Status:
This property is currently developed as Wolf Ranch Shopping Center, located at the intersection
of IH 35 and SH 29 West.
The applicant is requesting two amendments to the PUD to permit carnival use and vehicle
display. These proposed uses are allowed within the base zoning district of C-3.
The amendment request for Section 11.1, Prohibited Uses, is to remove carnival use from the list of
prohibited uses. Carnivals have been held at Wolf Ranch in the past until the Special Events
Committee was notified of the prohibition in the PUD. The City’s Municipal Code, Chapter 6.04
Carnivals, Circuses and Other Exhibitions, establishes standards for carnival uses, and past events
have been in compliance with those standards.
Section 11.11 of the proposed amendment to the Development Plan would permit carnivals no
more than two times per year and would allow the carnival to remain in operation for ten (10)
consecutive days with two (2) additional days allowed for set up and tear down; providing two
weekends of operation. Chapter 6.04.025 of the Municipal Code (MC) allows for operation of a
carnival for ten consecutive days, but this time includes set up and tears down of the facilities.
Between the First and Second Readings of this ordinance the legal staff has advised that the PUD
may not provide an amendment that would exceed the number of days of operation allowed by
the Municipal Code and the request has since been removed from the proposed amendment.
The applicant has clarified the amending Section by adding the prohibition of animals for petting
zoos or similar attractions involving live animals. Additionally, they have agreed to eliminate the
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Item # W
Wolf Ranch PUD Amendment
Carnival and Vehicle Display
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use of music after the hour of 10:00 p.m., although Chapter 6.04.025 of the MC allows operation of
the carnival until midnight on all days except Saturday when operation is allowed until 1:00 a.m.
Sunday. They must at all times remain within the limits of the Noise Ordinance. The applicant
intends to continue to be consistent with all remaining requirements of Chapter 6.04 of the
Municipal Code and the PUD for the carnival use.
The amendment to Section 11.05, Outdoor Sales and Display, proposes to allow the placement of
vehicles for display, provided that such vehicles are not displayed in conjunction with the sale of
the vehicles on the property. A maximum of six (6) vehicles are proposed for display at any one
time. There are two display areas proposed; one to the west of the fireplace area at the end of the
main entry drive and the second located south of the fountain amenity area, as seen in Exhibit K
of the Development Plan. These proposed areas will not impact the on-site parking for the center,
nor will the display be allowed to impede pedestrian or emergency access in any way. Vehicles
displayed on unpaved surfaces must provide an approved barrier to prohibit any impact on the
soil. All signage shall comply with the sign codes, which currently would allow no signage or
sales of any type.
Carnivals are allowed by right in all C-3 district uses. The Wolf Ranch PUD has a base district of
C-3 and would therefore allow this particular use under that zoning district. The use is prohibited
only under the PUD standards.
History:
Several recent amendments have been processed for clarification and update of the PUD. Those
amendments include the addition to the PUD of Lot 9A, with the requirement for preservation of
the Heritage Tree, the updates to the Master Signage Plan and the Tree Preservation Plan as
further described in the attached minutes.
Surrounding Land Use / Zoning:
Location Zoning 2030 Land Use
Designation
Existing Use
North C-3, General Commercial Regional Commercial Vacant
South RS, Residential Single Family Parkland Vacant
East IH35 - -
West ETJ Regional Commercial Vacant
Basis of Support:
A. As proposed, the existing PUD zoning of this development implements the following
Vision/ Goals/Policies and Actions of the Georgetown 2030 Comprehensive Plan, Land Use
Element and Thoroughfare Plan:
• Policies and Actions: 2.A. 1. Establish criteria that define the characteristics of
desirable infill development. (e.g., compatibility with adjoining uses).
• Policies and Actions: 2.C. Identify potential opportunities and selectively target,
Attachment number 1
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Item # W
Wolf Ranch PUD Amendment
Carnival and Vehicle Display
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plan and promote development/reuse initiatives.
B. The proposed revisions to the PUD promote the health, safety, or general welfare of the
City and the safe, orderly and healthful development of the City through its consistency
with, and implementation of, the Georgetown 2030 Comprehensive Plan.
Section 3.06.040 Approval Criteria (Planned Unit Development)
1. The PUD has achieved an orderly and creative arrangement of the land uses with respect
to each other, and to the entire community;
2. The PUD has provided desirable open space and preservation of existing trees within the
development;
3. The development has and continues to implement the intended building and site design
standards as depicted in the original PUD Development Plan; and
4. Public utilities and services have been accommodated in a timely manner.
Special Considerations: None.
Financial Impact: None.
Public Comments: One written comment with recommendations was received.
Planning and Zoning Commission: At their October 7, 2008 meeting, the Commission
unanimously recommended approval of a Rezoning to amend the Development Plan for a
Planned Unit Development (PUD) District, as proposed, for 104.95 acres in the Clement
Stubblefield Survey known as Wolf Ranch Subdivision, Amended Plat of Wolf Ranch Subdivision,
Block A, Lots 2 & 8, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4, Resubdivision of
Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch Subdivision, Block A, Lot
4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9.
City Council Action: On October 28, 2008, the Council conducted the Public Hearing and First
Reading of the Ordinance for Rezoning. By vote of 4-1, the Council approved separating the
requested amendments. By vote of 5-0 the Council approved the request for vehicle display in the
rezoning amendment of the Development Plan. By vote of 4-1 the Council approved the request
for carnival uses in the rezoning amendment of the Development Plan.
City Council Update: The Council directed staff to return for Second Reading with additional
standards relating to safety, community support and more review standards for the carnival use.
The following are the updated standards proposed for the carnival use:
• The provisions of Chapter 6.04 of the City Code of Ordinances pertaining to “Carnivals,
Circuses, and Other Exhibitions,” shall apply to the carnival operation including, without
limitation, the requirement to obtain a permit, a certificate of occupancy, liability
insurance, worker’s compensation insurance, submit to inspections, etc. In the case of any
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Item # W
Wolf Ranch PUD Amendment
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conflict between this ordinance and the provisions of Chapter 6.04, the more stringent
standard shall apply.
• The carnival operation must also comply with all other applicable provisions of the City
Code of Ordinances. In the case of any conflict between this ordinance and the provisions
of any other provision in the Code of Ordinances, the more stringent standard shall apply.
• The property owner shall require the carnival owner/operator to comply with all
applicable state laws and regulations, including but not limited to the requirements of
Subchapter D of the Texas Occupations Code.
• The distance limitations between the carnival operation and private residences set forth in
Section 6.04.130 of the City Code of Ordinances must be complied with at all times. Prior
to issuance of any permit under Chapter 6.04, the location of the carnival relative to private
residences shall be surveyed and staked, the property owner shall ensure that the carnival
operations are confined within the authorized area shown at Exhibit “L”.
• A Williamson County Health Certificate shall be posted on-site at all times of operation.
• There shall be paid police services on-site during all hours of carnival operation with such
services provided by the City of Georgetown off-duty police or other licensed peace
officers.
• All carnival events must include a fund-raising partnership with a local nonprofit
organization.
• There shall be no sleeping or housing, or cooking facilities or accommodations on the
property, and any living or sleeping outdoors or in tents, motor homes, recreational
vehicles, automobiles, or in any other on-site sleeping or housing of any type whatsoever
is prohibited. In addition, use of cooking facilities and cooking equipment associated with,
or by personnel employed by, a carnival is also prohibited on the property, except for the
purpose of preparing food for sale to the public.
• Music or amplified sound shall be allowed only between the hours of 12:00 noon and 10:00
p.m.
• No live animals are allowed in conjunction with the carnival.
• No more than two events are allowed per calendar year.
• Authorized uses permitted under this section shall expire upon violation of City or state
code related to the operation of the carnival by the carnival owner or operator.
Recommended Motion: Approval of a Second Reading of an ordinance for Rezoning to amend
the Development Plan for a Planned Unit Development (PUD) District, as proposed, for 104.95
acres in the Clement Stubblefield Survey known as Wolf Ranch Subdivision, Amended Plat of
Wolf Ranch Subdivision, Block A, Lots 2 & 8, Resubdivision of Wolf Ranch Subdivision, Block A,
Lot 4, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9.
Attachments: Ordinance with Exhibit A; Attachment A – Aerial of 1000 foot separation;
Attachment B – Minutes; Attachment C – Comment
Submitted By:
Attachment number 1
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Item # W
Wolf Ranch PUD Amendment
Carnival and Vehicle Display
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Carla Benton
_________________________
Elizabeth Cook Carla Benton
Director Planner II
Planning and Development Services
Attachment number 1
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Item # W
Wolf Ranch Sub., PUD Carnival and Vehicle Display
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ORDINANCE NO. ____________
An Ordinance of the City Council of the City of Georgetown, Texas, amending
part of the Zoning District Map adopted on the 4th Day of April 2002 in accordance
with the Unified Development Code passed and adopted on the 11th Day of March
2003, to amend the Development Plan for A PUD, Planned Unit Development
District for 104.95 acres in the Clement Stubblefield Survey known as Wolf Ranch
Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4, Resubdivision of Wolf
Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch Subdivision,
Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and
9, as recorded in Cabinet Y, Slides 112-115, Cabinet AA, Slides 220-223, Cabinet Z,
Slides 341-342, Cabinet AA, Slides 50-51, Cabinet BB, Slides 106-107 and Cabinet
BB, Slides 108-109 of the Official Records of Williamson County, Texas; repealing
conflicting ordinances and resolutions; including a severability clause; and
establishing an effective date.
Whereas, an application has been made to the City Council for the purpose of changing
the Zoning District Classification of the following described real property ("The Property"):
Wolf Ranch Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4C,
Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9, as recorded in
Cabinet Y, Slides 112-115, Cabinet AA, Slides 220-223, Cabinet Z, Slides 341-342, Cabinet
AA, Slides 50-51, Cabinet BB, Slides 108-109 and Cabinet BB, Slides 106-107 of the
Official Records of Williamson County, Texas hereinafter referred to as "The Property";
Whereas, the City Council has submitted the proposed change in the Base Ordinance to
the Planning and Zoning Commission for its consideration in a public hearing and for its
recommendation or report; and
Whereas, notice of such hearing was published in a newspaper of general circulation in
the City; which stated the time and place of hearing, which time was not earlier than fifteen (15)
days for the first day of such publication; and
Whereas, written notice was given not less than fifteen (15) days before the date set for
the meeting before the Planning and Zoning Commission to all the owners of the lots within two
hundred feet of the property, as required by law; and
Whereas, the applicant for such zoning change placed on the property such sign(s) as
required by law for advertising the Planning and Zoning Commission hearing, not less than
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Wolf Ranch Sub., PUD Carnival and Vehicle Display
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fifteen (15) days before the date set for such hearing; and
Whereas, the Planning and Zoning Commission conducted a Public Hearing on the
rezoning at their regular meeting of October 7, 2008 and unanimously recommend approval of
the requested zoning change for the above described property to amend the Development Plan
for a PUD, Planning Unit Development District to allow carnival and vehicle display uses as
further described in the attached Development Plan.
Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas,
that:
Section 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the following Visions/Goals/Policies and Actions of the Georgetown 2030
Comprehensive Plan and Land Use Element:
• Policies and Actions: 2.A. 1. Establish criteria that define the characteristics of
desirable infill development. (e.g., compatibility with adjoining uses).
• Policies and Actions: 2.C. Identify potential opportunities and selectively target,
plan and promote development/reuse initiatives.
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any
other policies of the Georgetown 2030 Comprehensive Plan.
Section 2. The Property shall be and the same is hereby changed to amend the
Development Plan of the PUD, Planned Unit Development District to allow carnival and vehicle
display uses for Wolf Ranch Planned Unit Development and incorporated by Exhibit A and
reference herein, is hereby adopted by the City Council of the City of Georgetown, Texas.
Section 3. The Wolf Ranch PUD, Carnival use shall be allowed under the following
restrictions:
• The provisions of Chapter 6.04 of the City Code of Ordinances pertaining to
“Carnivals, Circuses, and Other Exhibitions,” shall apply to the carnival operation
including, without limitation, the requirement to obtain a permit, a certificate of
occupancy, liability insurance, worker’s compensation insurance, submit to
inspections, etc. In the case of any conflict between this ordinance and the provisions
of Chapter 6.04, the more stringent standard shall apply.
• The carnival operation must also comply with all other applicable provisions of the
City Code of Ordinances. In the case of any conflict between this ordinance and the
provisions of any other provision in the Code of Ordinances, the more stringent
standard shall apply.
• The property owner shall require the carnival owner/operator to comply with all
Attachment number 2
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Wolf Ranch Sub., PUD Carnival and Vehicle Display
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applicable state laws and regulations, including but not limited to the requirements
of Subchapter D of the Texas Occupations Code.
• The distance limitations between the carnival operation and private residences set
forth in Section 6.04.130 of the City Code of Ordinances must be complied with at all
times. Prior to issuance of any permit under Chapter 6.04, the location of the carnival
relative to private residences shall be surveyed and staked, the property owner shall
ensure that the carnival operations are confined within the authorized area shown at
Exhibit “L”.
• A Williamson County Health Certificate shall be posted on-site at all times of
operation.
• There shall be paid police services on-site during all hours of carnival operation with
such services provided by the City of Georgetown off-duty police or other licensed
peace officers.
• All carnival events must include a fund-raising partnership with a local nonprofit
organization.
• There shall be no sleeping or housing, or cooking facilities or accommodations on the
property, and any living or sleeping outdoors or in tents, motor homes, recreational
vehicles, automobiles, or in any other on-site sleeping or housing of any type
whatsoever is prohibited. In addition, use of cooking facilities and cooking
equipment associated with, or by personnel employed by, a carnival is also
prohibited on the property, except for the purpose of preparing food for sale to the
public.
• Music or amplified sound shall be allowed only between the hours of 12:00 noon and
10:00 p.m.
• No live animals are allowed in conjunction with the carnival.
• No more than two events are allowed per calendar year.
• Authorized uses permitted under this section shall expire upon violation of City or
state code related to the operation of the carnival by the carnival owner or operator.
Section 4. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
Section 5. If any provision of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are hereby declared to be severable.
Section 6. The Mayor is hereby authorized to sign this Ordinance and the City Secretary
to attest. This Ordinance shall become effective and be in full force and effect on the date of final
adoption by City Council.
PASSED AND APPROVED on First Reading on the 28th day of October, 2008.
Attachment number 2
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PASSED AND APPROVED on Second Reading on the 11th day of November, 2008.
ATTEST: THE CITY OF GEORGETOWN:
______________________ _________________________
Sandra D. Lee By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________
Patricia E. Carls
City Attorney
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Attachment B
Planning and Zoning Commission and City Council Minutes
Agenda Item: Public Hearing and possible action on a Rezoning to amend the Wolf Ranch
Development Plan for a Planning Unit Development (PUD) District for 104.95 acres in the
Clement Stubblefield Survey known as Wolf Ranch Subdivision, Amended Plat of Wolf Ranch
Subdivision, Block A, Lots 2 & 8, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9,
located in the 1000 Block of W. University Ave.
Planning and Zoning Commission (October 7, 2008): Staff report given by Carla Benton. Vice-
chair Milburn invited the applicant. The applicant stated he would be glad to answer any
questions. Vice-chair Milburn opened the public Hearing. No one came forward. The public
hearing was closed.
Motion by Damon recommend approval of a Rezoning to amend the Development Plan for a
Planned Unit Development (PUD) District, as proposed, for 104.95 acres in the Clement
Stubblefield Survey known as Wolf Ranch Subdivision, Amended Plat of Wolf Ranch
Subdivision, Block A, Lots 2 & 8, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9.
Second by Lawson. Approved. (5-0)
Agenda Item: Public Hearing and First Reading of an ordinance for a Rezoning to amend the
Development Plan for a Planned Unit Development (PUD) District for 104.95 acres in the Clement
Stubblefield Survey known as Wolf Ranch Subdivision, Amended Plat of Wolf Ranch
Subdivision, Block A, Lots 2 & 8, Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4,
Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B, Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4C, Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and 9,
located in the 1000 Block of W. University Ave
City Council (October 28, 2008): (DRAFT) Benton explained this item and said this is an
amendment for a development plan for a planned unit development. She said they are making
two requests. She described these requests. Carnivals, vehicle display, etc. She noted the City
Code. She said they are asking for two additional days over what is already in the Code. She
said the second request is for outdoor sales and placement of vehicles on property. She noted the
vehicles would for display and not related to sales. She described the areas that would be
designated for vehicle displays. She said this is consistent with the comprehensive plan. She said
the P&Z unanimously recommended approval.
Attachment number 5
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Item # W
Public Hearing opened at 8:26pm
Closed at 8:26pm
Benton read only the caption of the ordinance after having satisfied the requirements of the City
Charter. Sansing asked about the intent to park cars. Speaker, Jason Rammel and Janine Butler,
came up to speak. Butler said they have been approached by car dealerships regarding
sponsorship opportunities. She said it would be purely advertising and off-site displays. Oliver
asked and Butler agreed this would only approve the Carnival to go into a designated area of the
shopping center. Oliver asked and Benton said, within any C-3 district, carnivals are allowed but
this particular PUD had a prohibition against carnivals. Brandenburg differentiated between
display and event. Brainard expressed his opinion about carnivals.
Motion by Brainard, second by Eason that these two issues (parking and carnival) be considered
separately. Sansing said, if the City can do anything do generate sales revenue like a carnival, he
can not support voting against the carnival. Vote on the motion: Approved 4-1 (Oliver opposed)
Motion by Brainard, second by Sansing to approve car display permit. (listen to Eason's
questions) Approved 5-0
Motion by Oliver, second by Sansing to approve carnival item. Oliver said the City already
approves Carnivals and Wolf Ranch is a great place to have it. Eason said she will be voting
against this and said the City has not received the quality of retailers and food outlets that were
promised at the beginning of the development agreement. She said she is concerned with the
quality of development at Wolf Ranch. Berryman asked about the benefit of the carnival to Wolf
Ranch. Butler said it is an economic positive to the City and Simon properties receives very
positive response to it. Berryman asked about the screening of the Carnival vendors. Denied 3-2
(Brainard, Eason opposed)
Motion by Berryman, second by Oliver to suspend the rules. Approved 3-2 (opposed Eason and
Brainard)
Motion by Berryman, second by Oliver to reconsider the carnival item. Berryman made an
argument to approve this item. Eason asked and Butler said the vendors at Wolf Ranch enjoy
having the carnival there. Brainard's comments and Eason said she is willing to approve this item
if contingencies are added into it. Oliver suggested that, procedurally, Council pass the first
reading and then reconsider it at the next reading. Benton said the PUD is proposing to limit
carnivals to twice a year. Approved 4-1 (Brainard opposed)
Motion by Oliver, second by Berryman to approve carnival item that staff works with the
applicant to have this connected to community fundraising and to have staff put in a mechanism
that would trigger a reconsideration. Blumme asked and Eason said the mechanism would be any
restrictions included in the PUD. Approved 4-1 (Brainard opposed)
Attachment number 5
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Item # W
Attachment C
September 29, 2008
Carla,
Thank you for the information on the changes that W olf Ranch is proposing in their zoning
change request. Dick and I are not fans of the itinerant carnivals that come through town. He
has had numerous negative experiences with injuries sustained by local people hired to worked
for them as well as those traveling with the carnival. Occasionally the injuries were severe and
they had no means to pay for the health care required. However, we understand that it is a draw
for children and families.
We would like to request consideration of changes to the hours of operation. Now that the city
has implemented a youth curfew, it makes no sense to allow the carnival to run past the curfew
hours.
We would suggest 11:00 on weeknights and midnight on Friday and Saturday. We agree that the
music needs to be turned off by 10:00 PM each night. Since we are located just across the river
from the property, any music at Wolf Ranch carries well across the river valley directly into our
homes over here.
Please share our comments with the Planning and Zoning Commission. If I need to officially
return my comments on the form provided with the notification, please let me know. Thank you.
Barbara Pearce
Richard Pearce
612 San Gabriel Overlook E.
Georgetown, Texas 78628
Attachment number 6
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Item # W
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Second Reading of an amending Ordinance No. 2008-34 pertaining to the annexation of approximately
45.401 acres of land in the J. Thompson Survey, Abstract No. 608, known as Weir Ranch, to correct the
Council District in which the annexation area is located -- Edward G. Polasek, AICP, Principal Planner and
Elizabeth Cook, Director of Planning and Development
ITEM SUMMARY:
The City Council completed the annexation of Phase 1 of the future Weir Ranch Development on June 10,
2008. Section 3 of the ordinance incorrectly identified the City Council District for the property. Weir Ranch
is only adjacent to Council District 3, therefore should have been placed in Council District 3. This ordinance
corrects that section of the Ordinance 2008-34.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
cover sheet
Amending Ordinance
Ordinance Attachment
Cover Memo
Item # X
Council meeting: November 11, 2008 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Second Reading of an amending Ordinance No. 2008-34 pertaining to the annexation of
approximately 45.401 acres of land in the J. Thompson Survey, Abstract No. 608, known as Weir
Ranch, to correct the Council District in which the annexation area is located.
ITEM SUMMARY: The City Council completed the annexation of Phase 1 of the future Weir Ranch
Development on June 10, 2008. Section 3 of the ordinance incorrectly identified the City Council District
for the property. Weir Ranch is only adjacent to Council District 3, therefore should have been placed in
Council District 3. This ordinance corrects that section of the Ordinance 2008-34.
The Ordinance will have to be read.
SPECIAL CONSIDERATIONS:
FINANCIAL IMPACT:
ATTACHMENTS: Ordinance with exhibit.
RECOMMENDED MOTION: Approve Ordinance.
Submitted By:
___________________________________ _______________________________________
Elizabeth Cook Edward G. Polasek, AICP
Planning Director Principal Planner
Attachment number 1
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Item # X
Ordinance No.________________
Amending Ordinance No. 2008-34 Correcting Council District for Annexed Lands-Weir Ranch
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ORDINANCE NO._______________
An Ordinance of the City Council of the City Of Georgetown, Texas
Amending Ordinance No. 2008-34 Pertaining to the Annexation of
Approximately 45.401 Acres of Land in the J. Thompson Survey, Abstract No.
608, Said Land Known Locally as the Weir Ranch, to Correct the Council
District in Which Said Newly Annexed Land is Located; Providing A
Severability Clause; And Establishing An Effective Date.
WHEREAS, on June 10, 2008, the City Council of the City of Georgetown adopted Ordinance
No. 2008-34, which annexed the lands described therein into the City Limits; and
WHEREAS, Section 3 of Ordinance No. 2008-34 provided as follows:
Section 3: The 45.401 acres, more or less, in the J. Thompson Survey, Abstract
No. 608, as described in Exhibit A of this Ordinance, is included in Council
District 1, as it is adjacent to Council District 2 an no other District.
WHEREAS, as is shown on the attached Exhibit A to this ordinance, the land that was annexed
by Ordinance No. 2008-34 is actually adjacent to Council District 3 and to no other Council
District and thus should have been assigned to Council District 3; and
WHEREAS, because of the several typographical errors in Section 3 of Ordinance No. 2008-34
which resulted in the assignment of the land annexed by Ordinance No. 2008-34 to the wrong
Council District, Ordinance No. 2008-34 needs to be amended and corrected.
Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas that:
Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby
declared to be true and correct, and are incorporated be reference herein and made a part
hereof, as if copied verbatim. The City Council hereby finds that this is not inconsistent with or
in conflict with the 2030 Comprehensive Plan.
Section 2. Section 3 of Ordinance No 2008-34 is hereby amended to provide as follows:
Section 3: The 45.401 acres, more or less, in the J. Thompson Survey, Abstract
No. 608, as described in Exhibit A of Ordinance No. 2008-34, is included in
Council District 3, as it is adjacent to Council District 3 and to no other District.
Section 3. All ordinances and resolutions, or parts of ordinances and resolutions that are in
conflict with this Ordinance are hereby repealed, and no longer in effect. The portions of
Ordinance No. 2008-34 not amended hereby remain in full force and effect and are unchanged
by this Ordinance.
Attachment number 2
Page 1 of 2
Item # X
Ordinance No.________________
Amending Ordinance No. 2008-34 Correcting Council District for Annexed Lands-Weir Ranch
Page 2 of 2
Section 4. If any provisions of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
applications thereof, of this Ordinance which can be given effect without the invalid provision
or application and to this end the provisions of this Ordinance are hereby declared to be
severable.
Section 5. The Mayor of Georgetown is hereby authorized to sign this Ordinance and the
City Secretary to attest. This Ordinance shall become effective and be in full force and effecting
accordance with the terms of the City Charter.
PASSED AND APPROVED on First Reading on the 28th day of October 2008.
PASSED AND APPROVED on Second Reading on the 11th day of November 2008.
ATTEST: THE CITY OF GEORGETOWN:
Sandra D. Lee George G. Garver
City Secretary Mayor
APPROVED AS TO FORM:
Patricia E. Carls
City Attorney
Attachment number 2
Page 2 of 2
Item # X
I
Coordinate System:
Texas State Plane/Central Zone/NAD 83/US Feet
COUNCIL
DISTRICT
THREE
Legend
***
Cartographic Data
For
General Planning
Purposes Only
***
1 inch = 4,000 feetRiver/Stream
Local Street
0 4,0002,000
Feet
Major StreetOctober 14, 2008
City Limits
City Council Districts
District 2
District 3
District 4
District 5
District 6
District 7
District 1
3 1
2 6
Annexation Ordinance 2008-34:
Weir Ranch
Attachment number 3
Page 1 of 1
Item # X
City of Georgetown, Texas
November 11, 2008
SUBJECT:
First Reading of an Ordinance revising Chapter 4.08 by amending Section 4.08.010 of the City Code
relating to "Authority of City Manager to Contract;" adding new Section 4.08.011 relating to Change Orders;
and adding new Section 4.08.012 relating to Delegation of Purchasing Authority by the City Manager--
Marsha Iwers, Purchasing Manager and Micki Rundell, Director of Finance & Administration
ITEM SUMMARY:
This ordinance amends Chapter 4.08, Section 4.08.010 of the City of Georgetown Chapter Municipal Code
relating to “Authority of City Manager to Contract; adds new section 4.08.011 relating to change orders;
adds new Section 4.08.012 relating to delegation of purchasing authority by City Manager.
In Section 6.11 of the City of Georgetown Home Rule Charter, the City Manager is authorized to contract for
items approved in the budget that are within State competitive bidding laws limits. All contracts and
expenditures are to be in compliance with City’s Annual Budget and the City’s Fiscal and Budgetary
Policy. This ordinance updates and clarifies Section 4.08.010 to be in compliance with Section 6.11.
Recent legislative changes require that the City Council formally authorizes the City Manager, or his
designee, to determine whether a method of procurement other than competitive sealed bidding is
utilized. This is a formal clean-up of existing purchasing references within the City’s codes as stated in the
Fiscal and Budgetary policy.
This ordinance also clarifies and updates the purchasing process for change orders to be in compliance with
Local Government Code 252.048.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Ordinance4.08
Cover Memo
Item # Y
Ordinance No.________________
ABANDONMENT, SALE, ETC. OF CITY LAND, STREETS, ETC. Page 1 of 4
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.665.1.Ordinance 4.08 REV.doc
ORDINANCE NO._______________
An Ordinance Of The City Council Of The City Of Georgetown, Texas
Revising Chapter 4.08 by Amending Section 4.08.010 of the City Code
Relating To “Authority of City Manager to Contract;” Adding New
Section 4.08.011 Relating to Change Orders; Adding New Section
4.08.012 Relating to Delegation of Purchasing Authority by City
Manager; Providing A Penalty Clause; Providing A Severability Clause;
And Establishing An Effective Date.
WHEREAS, the City Council of the City of Georgetown desires to update and clarify its
purchasing processes; and
WHEREAS, existing Section 4.08.010 was made moot by the adoption of Section 6.11 of
the City Charter and by annual budget ordinances since 2001, but, for clarity, the
changes shown below are desired; and
WHEREAS, Senate Bill No. 1765 was recently adopted by the 80th Texas Legislature,
which adds a new provision to Section 252.021 of the Texas Local Government Code
relating to the process for using procurement procedures other than competitive bidding
and allows for the governing body to delegate authority for the procurement process;
and
WHEREAS, the existence of purchasing procedures will assist the City and the public in
conducting the City’s purchasing and contracting affairs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, that:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this ordinance complies with the Vision Statement of the City of Georgetown
2030 Comprehensive Plan.
SECTION 2 Chapter 4.08 of the City Code of Ordinances is hereby amended to
provide as follows:
CHAPTER 4.08. AUTHORITY OF CITY MANAGER AND CITY STAFF
TO CONTRACT
Attachment number 1
Page 1 of 4
Item # Y
Ordinance No.________________
ABANDONMENT, SALE, ETC. OF CITY LAND, STREETS, ETC. Page 2 of 4
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.665.1.Ordinance 4.08 REV.doc
Section 4.08.010 Authorized
(A) Pursuant to Section 6.11 of the City of Georgetown Home Rule Charter,
the City Manager is authorized to contract for expenditures without further
approval of Council for items in the City Council approved budget for which the
contract amount does not exceed the amount which requires compliance with
state competitive bidding laws, provided that all such contracts and expenditures
are in compliance with the City’s Annual Budget and the City’s Fiscal and
Budgetary Policy.
(B) All contracts or expenditures in excess of the amount that requires
compliance with the state competitive bidding laws must be approved by the
City Council, even if they are included in the City Council-approved budget.
(C) If a method of procurement other than competitive sealed bidding is
allowed by law, the City Manager or his designee shall have the authority under
Section 252.021(c) of the Texas Local Government Code to determine whether to
use an alternative method of procurement. If the City Manger or his designee is
considering using a method other than competitive sealed bidding, the City
Manager or his designee shall make such determination before notice is given. If
the competitive sealed proposals requirement applies to the contract, the City
Manger or his designee shall consider the criteria described by Section 252.043(b)
of the Local Government Code and the discussions conducted under Section
252.042 to determine the best value for the City.
Section 4.08.011 Contract Change Orders
(A) The City Manager or his designee may approve change orders involving
an increase or decrease of twenty-five thousand dollars ($25,000.00) or less.
Change orders involving an increase or decrease in costs of more than twenty
five thousand dollars ($25,000.00) must be approved by the City Council.
(B) Notwithstanding the provisions of Subsection (A), the original contract
price may not be increased by more than twenty five percent (25%) without the
prior approval of the City Council.
(C) Notwithstanding the provisions of Subsection (A), the original contract
price may not be decreased by more than twenty five percent (25%) without the
prior approval of the contractor.
Attachment number 1
Page 2 of 4
Item # Y
Ordinance No.________________
ABANDONMENT, SALE, ETC. OF CITY LAND, STREETS, ETC. Page 3 of 4
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.665.1.Ordinance 4.08 REV.doc
Section 4.08.012 Delegation of Purchasing Authority by City Manager
(A) The City Manager and the Director of Finance and Administration shall
be responsible for developing written Purchasing Policies and Procedures that
are consistent with state law and with this Chapter. The Purchasing Policies and
Procedures may be amended from time to time. Any such amendments shall be
effective upon written approval by the City Manager.
(B) The City Manager may designate certain employees holding certain
positions as having authority to sign contracts for expenditures at amounts below
twenty-five thousand dollars ($25,000.00).
(C) Delegation of purchasing authority shall be established in the City’s
Annual Budget.
SECTION 3 All Ordinances and Resolutions, or parts of Ordinances and Resolutions
that are in conflict with this Ordinance are hereby repealed, and no longer in effect.
SECTION 4 If any provisions of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions,
or applications thereof, of this Ordinance which can be given effect without the invalid
provision or application and to this end the provisions of this Ordinance are hereby
declared to be severable.
SECTION 5 The Mayor of Georgetown is hereby authorized to sign this Ordinance
and the City Secretary to attest. This Ordinance shall become effective and be in full
force and effecting accordance with the terms of the City Charter.
PASSED AND APPROVED on First Reading on the _____ day of __________
2008.
PASSED AND APPROVED on Second Reading on the _____ day of _________
2008.
ATTEST: THE CITY OF GEORGETOWN:
Sandra D. Lee George Garver
City Secretary Mayor
Attachment number 1
Page 3 of 4
Item # Y
Ordinance No.________________
ABANDONMENT, SALE, ETC. OF CITY LAND, STREETS, ETC. Page 4 of 4
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.665.1.Ordinance 4.08 REV.doc
APPROVED AS TO FORM:
Patricia E. Carls
City Attorney
Attachment number 1
Page 4 of 4
Item # Y
City of Georgetown, Texas
November 11, 2008
SUBJECT:
First Reading of an Ordinance amending Section 13.36.130 of the Code of Ordinances pertaining to setting
the culpable mental state required for a violation of Chapter 13, Section 36 at criminal negligence -- Micki
Rundell, Director of Finance & Administration; Cathy Leloux, Court Administrator and Patricia E. Carls,
City Attorney
ITEM SUMMARY:
The Texas Penal Code dispenses with the requirement of a culpable mental state for violations of a City
Code for which the maximum penalty does not exceed $500. The Code of Ordinances for the City of
Georgetown does not currently dispense with the requirement of a culpable mental state for violations of the
Code for which the penalty does exceed $500.
Section 13.36.130 of the Code currently expressly dispenses with the requirement of a culpable mental state
for violations of Chapter 13, Section 36. Section 13.36.130 currently sets the maximum penalty for a
violation of Chapter 13, Section 36 at $2000. The proposed ordinance amends Section 13.36.130 to set the
culpable mental state at criminal negligence for a violation of Chapter 13, Section 36, in order to conform
with state law.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Ammendment to 13.36.130
Cover Memo
Item # ZAA
Ordinance No._____________
Amendment to 13.36.130. Enforcement—Providing a Culpable Mental State
Page 1 of 2
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS AMENDING SECTION 13.36.130
“ENFORCEMENT”, TO CHAPTER 13 OF THE CITY OF
GEORGETOWN CODE OF ORDINANCES RELATING TO
PUBLIC UTILITIES AND SERVICES; REPEALING CONFLICTING
ORDINANCES, PROVIDING A SEVERABILITY CLAUSE, AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 13.36.130 of the Georgetown Code of Ordinances does not require
a culpable mental state required to establish responsibility for violations of the Chapter,
and
WHEREAS, Texas Penal Code Section 6.02 prohibits a municipality from dispensing
with the culpable mental state where the penalty for violation exceeds five hundred
dollars, and
WHEREAS, the penalty for violating Chapter 13 of the Georgetown Code of Ordinances
exceeds five hundred dollars, and
WHEREAS, the Council finds that amending Section 13.36.130 to provide for a culpable
mental state of criminal negligence is in the best interest of the City of Georgetown.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim.
SECTION 2. Section 13.36.130 of the City Code of Ordinances relating to
“Culpable Mental State” is hereby amended as follows.
Sec. 13.36.130. Enforcement.
A.-H. No changes.
I. Culpable Mental State. A culpable mental state of criminal
negligence as defined in V.T.C.S. Tex. Penal Code Section 6.03 is
required to prove a criminal offense under this Chapter.
J.-R. No changes.
Attachment number 1
Page 1 of 2
Item # ZAA
Ordinance No._____________
Amendment to 13.36.130. Enforcement—Providing a Culpable Mental State
Page 2 of 2
SECTION 3. That all ordinances that are in conflict with the provisions of this
ordinance be, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. If any provision of this ordinance or application thereof to any person
or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision
or application, and to this end the provisions of this ordinance are hereby declared to be
severable.
SECTION 8. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on First Reading on the ________________day of
_______________________________, 2008.
PASSED AND APPROVED on Second Reading on the ____________ day of
______________________________, 2008.
ATTEST: THE CITY OF GEORGETOWN
______________________________ By:
Sandra D. Lee, City Secretary George Garver, Mayor
APPROVED AS TO FORM:
_____________________________________
Patricia E. Carls,
City Attorney
Attachment number 1
Page 2 of 2
Item # ZAA
City of Georgetown, Texas
November 11, 2008
SUBJECT:
First Reading of an Ordinance adding new Section 1.08.040 to the Code of Ordinances pertaining to a
culpable mental state for violations of the Code -- Micki Rundell, Director of Finance &
Administration; Cathy Leloox, Court Administator and Patricia E.Carls, City Attorney
ITEM SUMMARY:
The Texas Penal Code dispenses with the requirement of a culpable mental state for violations of a City
Code for which the maximum penalty does not exceed $500. The Code of Ordinances for the City of
Georgetown does not currently dispense with the requirement of a culpable mental state for violations of the
Code for which the penalty does exceed $500.
The proposed ordinance dispenses with the requirement of a culpable mental state for all violations of the
Code for which the penalty does not exceed $500. The proposed ordinance also sets the culpable mental state
at criminal negligence for all violations of the Code for which the penalty does exceed $500. The proposed
ordinance also adopts the definition of the different culpable mental states from Texas Penal Code Section
6.03.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Culpable Mental State Ordinance
Cover Memo
Item # BB
Ordinance No._____________
Culpable Mental State
Page 1 of 2
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS ADDING NEW SECTION 1.08.040
“CULPABLE MENTAL STATE”, TO CHAPTER 1 OF THE CITY OF
GEORGETOWN CODE OF ORDINANCES RELATED TO
GENERAL PROVISIONS; REPEALING CONFLICTING
ORDINANCES, PROVIDING A SEVERABILITY CLAUSE, AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Georgetown Code of Ordinances does not provide for a culpable mental
state required to establish responsibility for violations of the Code, and
WHEREAS, the Council finds that amending the Georgetown Code of Ordinances to
provide for culpable mental states to establish responsibility for violations of the Code is
in the best interest of the City of Georgetown.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim.
SECTION 2. Section 1.08.040 of the City Code of Ordinances relating to “Culpable
Mental State” is hereby added as follows.
Sec. 1.08.040. Culpable Mental State.
(a) If the definition of a violation of this Code does not prescribe a culpable
mental state, a culpable mental state is not required if the penalty for
such violation does not exceed the sum of $500.00.
(b) If the definition of a violation of this Code does not prescribe a culpable
mental state and the penalty for such violation exceeds the sum of
$500.00, criminal negligence shall suffice to establish criminal
responsibility for the violation.
(c) Culpable mental states are defined in V.T.C.A., Penal Code § 6.03, as
amended.
SECTION 3. That all ordinances that are in conflict with the provisions of this
ordinance be, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
Attachment number 1
Page 1 of 2
Item # BB
Ordinance No._____________
Culpable Mental State
Page 2 of 2
SECTION 4. If any provision of this ordinance or application thereof to any person
or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision
or application, and to this end the provisions of this ordinance are hereby declared to be
severable.
SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on First Reading on the ________________day of
_______________________________, 2008.
PASSED AND APPROVED on Second Reading on the ____________ day of
______________________________, 2008.
ATTEST: THE CITY OF GEORGETOWN
______________________________ By:
Sandra D. Lee, City Secretary George Garver, Mayor
APPROVED AS TO FORM:
_____________________________________
Patricia E. Carls,
City Attorney
Attachment number 1
Page 2 of 2
Item # BB
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Consideration and possible action to appoint Tiffany McLendon to a position on the Main Street
Advisory Board that expires in February of 2009 -- Mayor George Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Mayor George Garver
Cover Memo
Item # CC
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
2. Legal issues related to the City of Georgetown' s power supply contract with LCRA and potential
litigation pertaining to same
3.Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court
for the Western District of Texas, Austin Division
4.Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United
States District Court for the Western District of Texas Austin Division
5.First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd
Judicial District, Travis County, Texas
6. Discussion of legal issues related to payment obligations for the Public Utility Improvements under
the "Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
7. Discussion of legal issues related to Development Agreement and Utility Agreement for the Water
Oak Subdivision (ABG Subdivision)
8.Berry Creek Partners v. City of Georgetown,Cause No. 08-767-C277, in the District Court of
Williamson County, 277th Judicial District
9. Consideration and possible action to approve new engagement letters with all outside counsel
currently assisting the City of Georgetown on various matters.
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # DD
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Sec.551.086 Competitive Matters
1. Deliberation regarding future City of Georgetown Power Supply Options -- Jim Briggs, Assistant City
Manager for Utility Operations
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # EE
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Sec.551.072 Real Property
1. Deliberation regarding the potential purchase of property at 105 North IH35 -- Paul E. Brandenburg,
City Manager
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # FF
City of Georgetown, Texas
November 11, 2008
SUBJECT:
Sec.551.074 Personnel Matters
1.Consideration and possible action related to the process of filling the anticipated open position of City
Secretary in December 2008
2. Discussion and possible action related to the duties and performance criteria of the City Manager
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # GG