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HomeMy WebLinkAboutAgenda CC 03.24.2015Notice of Meeting of the Governing Body of the City of Georgetown, Texas March 24, 2015 The Georgetown City Council will meet on March 24, 2015 at 6:00 PM at the Council Chambers, 101 E. 7th, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Announcements - Elections for City Council seat for District 5 will be held May 9, 2015 - Road Bond Election - Last Day to register to vote will be April 9, 2015 - Cities and Counties Warrant Roundup - Budget Presentation Award Action from Executive Session Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, March 10, 2015 -- Jessica Brettle, City Secretary C Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve an Agreement to Terminate Lease with the Apollo Composite Squadron, Texas Wing, Civil Air Patrol -- Russ Volk C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director D Forwarded from Parks and Recreation Advisory Board: Consideration and possible action to approve the dedication of 29 acres of parkland in the deed in lieu of parkland fees for the Sun City Queens PUD and Somerset PUD -- Kimberly Garrett, Parks and Recreation Director and Jordan Maddox, Principal Planner Legislative Regular Agenda E Consideration and possible action regarding the Georgetown Fire Department Paramedic and TRV program -- John Sullivan, Fire Chief F Consideration and possible action on the revised Site Plan for the Sheraton Georgetown Hotel and Conference Center -- Valerie Kreger, AICP, Principal Planner and Sofia Nelson, Interim Planning Director G Consideration and possible action to approve a Resolution authorizing proceeding with the issuance of obligations for the City's capital improvement programs and further directing the publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2015 and other matters related thereto -- Micki Rundell, Chief Financial Officer H Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order KPA-15-003 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the Shell Road Waterline Improvements in the amount of $534,998.00 -- Wesley Wright, P.E., Systems Engineering Director I Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to award the contract for Electric System Substation Maintenance to M&S Power Systems of Spring Branch, Texas, with a five year contract total of $93,239.00 -- Glenn W. Dishong, Utility Director J Second Reading of an Ordinance amending the 2014/15 Annual Budget due to the consolidation of Water Services in the Western District that had not been finalized when the budget was originally adopted -- Micki Rundell, Chief Financial Officer (action required) K Second Reading of an Ordinance amending Chapter 6.20 of the Code of Ordinances relating to Taxicabs, Buses and Other Vehicles for Hire; Repealing conflicting Ordinances and Resolutions; Providing a severability clause; Providing for a penalty; and Establishing an effective date -- Bridget Chapman, City Attorney and Wayne Nero, Police Chief (action required) L Second Reading of an Ordinance of the City Council of the City of Georgetown, Texas, amending the Code of Ordinances Chapter 2.36.030 "City Commissions, Committees and Boards" regarding appointment, terms and organization, repealing conflicting Ordinances and Resolutions, Providing a Severability Clause and establishing an effective date -- Bridget Chapman, City Attorney and Jessica Brettle, City Secretary (action required) M Second Reading of an Ordinance adding Chapter 12.03 entitled "Sidewalk Use Regulations" to the Code of Ordinances of the City of Georgetown -- Matt Synatschk, Historic Planner and Laurie Brewer, Assistant City Manager (action required) N Second Reading of an Ordinance Amending Chapter 8.05 of the Code of Ordinances Relating to "The Intentional Feeding of Deer;" Creating an Offense, Providing a Penalty Clause, Repealing Conflicting Ordinances, Providing a Severability Clause and Establishing an Effective Date -- Keith Brainard, District 2 Councilmember, and Shirley J. Rinn, Executive Assistant to the City Manager (action required) Project Updates O Project Update and Status regarding American with Disabilities Act (ADA), Downtown Facilities, Downtown Parking, Lease Agreements related to City -Owned Property; Overall Transportation Plan, West Majestic Oak Lane and Apache Mountain Lane; 2015/16 Annual Budget Update; 2015 Bond Issue Update; Council Project Log, and Project Updates for the Georgetown Economic Development Corporation (GEDCO), the Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Transportation Advisory Board (GTAB), and Possible Direction to staff -- Jim Briggs, Interim City Manager Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. P As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Q Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - EMS Contract Discussion - Meet and Confer Sec. 551.074: Personnel Matters - Interim City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Review and discussion of City Manager position - Interim City Manager Compensation Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Announcements - Elections for City Council seat for District 5 will be held May 9, 2015 - Road Bond Election - Last Day to register to vote will be April 9, 2015 - Cities and Counties Warrant Roundup - Budget Presentation Award Action from Executive Session ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, March 10, 2015 -- Jessica Brettle, City Secretary ITEM SUMMARY: Please see attached for draft minutes. FINANCIAL IMPACT: N/A SUBMITTED BY: ATTACHMENTS: March 10, 2015 DRAFT Workshop Minutes March 10, 2015 DRAFT Regular Meeting Minutes Notice of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 10, 2015 The Georgetown City Council will meet on Tuesday, March 10, 2015 at 3:00 PM at the Council Chambers, at 101 E. 7" St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through Relay Texas at 711. Policy Development/Review Workshop — Call to order at 3:00 PM A Workshop discussion of the City's annual year-end external audit and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2014 -- Micki Rundell, CFO and Lisa Haines, Controller Mayor called the meeting to order at 3:OOPM. Hammerlun was absent With a PowerPoint Presentation, Rundell reviewed the CAFR and audit results for last year's budget for the City Council. She reviewed the process for preparing the CAFR and the external audit. She said the auditors looked at not only the reporting, but the compliance. She noted the primary audience for these documents is the rating agencies that determine the city's credit rating. She spoke about the independent audit in detail. She spoke about the CAFR and how it is a historical document. She noted it relates to the budget that was approved a year and a half ago. She showed Council the summary of statement of net position of the budget. She spoke about the net assets as well. She drew the Council's attention to the modified approach to street maintenance and the city's asset and how this has positively affected the budget over the years. She spoke about how the CAFR links to the budget. She said the CAFR is available on the website. She noted hard copies are available on request. Sanford, the auditor, reviewed the results of the external audit for the Council. She summarized the opinion of the firm and said the financial statements are affirmed at the highest level of standards. He spoke about the total assets and liabilities of the city. He continued to summarize the report for Council, including the balance sheets of the various funds. He highlighted the general fund. There was much discussion. Fought said Council asked about the airport audit. He said they would like for the auditors to look at the history of the finances. Sanford said they are still in the process of completing the specific audit of the airport. He noted the finances of the airport fund were largely intact. He said, as far as the communication of the finances, that precedes the audit. Fought said and Sanford said the advisory group of their firm is conducting the other business process related portion of the audit, which Council will receive at another date. Gonzalez said there is concern that there was missing information at the airport and noted Council wants to ensure that reporting is done properly. Mayor asked and Sanford said this report includes the airport finances and they did not find anything. Eason said she wants to clarify that, when a member says "we", it does not mean all members. Brainard thanked staff for the report and said they should be very proud of the work they put into it. Meeting recessed to Executive Session under Sections 551.071, 551.074 and 551.087 of the Local Government Code — 3:26PM Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. B Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Meet and Confer Sec. 551.074: Personnel Matters Interim City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Review and discussion of City Manager position Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Tax sharing opportunity related to Texas Direct Payment Permits Adjournment — Meeting returned to Open Session and adjourned at 6:OOPM Notice of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 10, 2015 The Georgetown City Council will meet on Tuesday, March 10, 2015 at 6:00 PM at the Council Chambers at 101 E. 71h St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8rh Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Mayor called the meeting to order at 6:OOPM. Councilmember Hammerlun was absent. Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation in honor of Jim Wilson City Council Regional Board Reports Announcements - Downtown Parking Study- Public Meeting - Elections for City Council seats for District 1 and District 5 will be held May 9, 2015 - Last Day to register to vote will be April 9, 2015 - Road Bond Election - Public Meeting- HARC Amendments - Warrant Round -Up - Aquatics Award Action from Executive Session Motion by Jonrowe, second by Fought to direct city staff to notify the Police Benevolent Association of Georgetown (PBAG) that City Council does not accept the petition received on February 27, 2015 due to the lack of attestation pending a new notarized petition. Approved 6-0 (Hammerlun absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, February 24, 2014 -- Jessica Brettle, City Secretary C Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended December 31, 2014 - - Micki Rundell, Chief Financial Officer and Lisa Haines, Controller D Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to enter into a Lease Agreement for three years in the amount of $119,712.54 with Municipal Asset Management, Golden, CO on behalf of Marathon Fitness, Sugar Land, Texas for Cardio Equipment for the Recreation Center — Kimberly Garrett, Parks and Recreation Director E Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of firefighting equipment and personnel protective clothing from CASCO Industries using the Buy Board Contract at a price not to exceed $90,000 for the remainder of fiscal year 2014-2015 — John Sullivan, Fire Chief F Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of emergency medical supplies from Bound Tree Medical through a purchasing cooperative inter -local agreement between the City of Georgetown and Williamson County at a price not to exceed $60,000 for the remainder of fiscal year 2014-2015 — John Sullivan, Fire Chief G Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of emergency medical supplies from Life Assist, Inc. through a purchasing cooperative inter -local agreement between the City of Georgetown and Williamson County at a price not to exceed $90,000 for the remainder of fiscal year 2014-2015 — John Sullivan, Fire Chief H Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of Cellular Digital Antenna System (DAS) for the Public Safety Operations and Training Center (PSOTC) from Brycomm for $138,381.00 -- Wayne Nero, Police Chief; Codi Newsom, Project Manager and Mike Peters, Information Technology Director I Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of a Library Audio -Video System from Ford Audio - Video in the amount of $56,638.84 -- Mike Peters, Information Technology Director and Keith Hutchinson, Public Information Officer J Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to accept the independent audit of all accounts of the City reported in the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2014 -- Micki Rundell, Chief Financial Officer and Lisa Haines, Controller K Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to renew a contract for utility bill printing and mailing services with Dataprose and to approve funding at an annual cost of $232,560 -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer L Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to authorize payment to Tyler Technologies for online web account management and payment processing fees in the amount of $87,000 -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer M Consideration and possible action to approve a Resolution authorizing the vacation and abandonment of a portion of a 10-foot Public Utility Easement out of Lot 4, Estates of Westlake, a subdivision recorded in Cabinet Y, Slides 279-282 of the Plat Records of Williamson County, Texas, and being located at 516 Highland Springs Lane, Georgetown, Texas, 78633 -- Wesley Wright, P.E., Systems Engineering Director and Terri Glasby Calhoun, Real Estate Services Coordinator N Consideration and possible action to approve a Resolution pertaining to the cancellation of the May 9, 2015 General Election for District 1 due to an unopposed candidate — Jessica Brettle, City Secretary Motion by Brainard, second by Fought to approve the consent agenda in its entirety. Approved 6-0 (Hammerlun absent) Legislative Regular Agenda O Discussion and possible action on a draft Resolution in support of national action on the misuse of antibiotics, as presented by the Southwestern organization Students for Environmental Activism and Knowledge (SEAK), in order to address the growing threat of antibiotic -resistant infections, which currently infect approximately 2 million Americans every year, including members of our own community -- Rachael Jonrowe, District 6 Councilmember Jonrowe spoke about how she met with Southwestern students recently, who educated her on the overuse of antibiotics on factory farms. She introduced Sam Guess to the City Council, who spoke about the subject matter to the City Council. Guess introduced himself, with a PowerPoint Presentation, and said he would like for the Council to support the proposed resolution. He spoke about how antibiotics are used in the meat industry and added the misuse of antibiotics decreases the effectiveness of them. He discussed antibiotic resistant infections and how they are increasing because of the misuse of antibiotics. He spoke about what the City can do to help and he asked that Council approve the resolution. Speaker, Bethany Burke, introduced herself and said she is the national spokesman for the MRSA survivor's network. She spoke about how her infection was so hard to treat because of the amount of antibiotics used in food products. She discussed antibiotics in food and asked the Council to approve the proposed resolution. Speaker, Katie McCance, a student at Southwestern read a statement from Jack Phelps. She said Phelps is the owner of a small farm in Blanco, Texas. The statement was in support of the resolution and against the use of antibiotics in animals. Jonrowe asked that legal review this proposed resolution and bring it back at a future city council meeting. Fought thanked the students for the work on this presentation. He said the students are not alone in their concern. He said his Wall Street Journal has an article about reducing the use of antibiotics in food. He said he supports the effort but would like to hear from various public health officials on this issue. Motion by Jonrowe, second by Brainard to ask the legal department to review the proposed Resolution and bring it back at a later meeting date for discussion and possible action. Brainard said he has concerns about factory farming but he also has concerns about overusing the federal government to enact change. He said he thinks the state government would be better in this situation. He noted he will support this motion to move this issue along. Approved 6-0 (Hammerlun absent) P Consideration and possible action to approve a Resolution authorizing proceeding with the issuance of obligations for the City's capital improvement programs and further directing the publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2015; and other matters related thereto -- Micki Rundell, Chief Financial Officer This item was pulled from the agenda by staff. Q First Reading of an Ordinance amending the 2014/15 Annual Budget due to the consolidation of Water Services in the Western District that had not been finalized when the budget was originally adopted -- Micki Rundell, Chief Financial Officer (action required) Rundell reviewed the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Jonrowe, second by Gonzalez to approve the Ordinance on first reading. Approved 6-0 (Hammerlun absent) R First Reading of an Ordinance of the City of Georgetown, Texas amending Chapter 6.20 of the Code of Ordinances relating to Taxicabs, Buses and Other Vehicles for Hire; repealing conflicting ordinances and resolutions; providing for inclusion in the code; providing for a severability clause; providing for a penalty; and establishing an effective date -- Bridget Chapman, City Attorney and Wayne Nero, Police Chief (action required) Chapman described the item and reviewed the provisions in the Ordinance. She said they clarified the language, updated the requirements for background checks and streamlined the appeals process. She also said they waive permit requirements if the vehicle for hire operates in another city and meets or exceeds Georgetown's requirements. She continued to describe the changes in the Ordinance. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Hesser, second by Brainard to approve the Ordinance on first reading. Brainard asked about Uber and if that concept would be affected by this. Tchida said this would not address Uber or Lyft. Tchida said there is a concern that those people are driving around with private insurance policies and not commercial policies. Brainard asked and Tchida confirmed Uber would not be able to operate in Georgetown under this Ordinance unless they have the proper insurance. Approved 6-0 (Hammerlun absent) S First Reading of an Ordinance of the City Council of the City of Georgetown, Texas, amending the Code of Ordinances Chapter 2.36.030 "City Commissions, Committees and Boards" regarding appointment, terms and organization; repealing conflicting Ordinances and Resolutions; Providing a Severability Clause; and establishing an effective date -- Bridget Chapman, City Attorney and Jessica Brettle, City Secretary (action required) Chapman described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Eason, second by Hesser to approve the Ordinance on first reading. Approved 6-0 (Hammerlun absent) T First Reading of an Ordinance adding Chapter 12.03 entitled "Sidewalk Use Regulations" to the Code of Ordinances of the City of Georgetown -- Matt Synatschk, Historic Planner; Laurie Brewer, Assistant City Manager (action required) Synatschk described the item and said this would codify sidewalk regulations that would comply with ADA regulations. He spoke about the various public meetings that have been held on this subject matter and the city boards that have discussed and recommend this Ordinance amendment. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Jonrowe, second by Eason to approve the Ordinance on first reading. Brainard asked and Matt said this Ordinance speaks to accessibility and the use of roller blades and skateboards on sidewalk was not discussed. Approved 6-0 (Hammerlun absent) U Second Reading of an Ordinance regarding the adoption of the Sidewalk Master Plan (SWMP) -- Nat Waggoner, Transportation Analyst, PMP ® and Edward G. Polasek, AICP, Transportation Services Director (action required) With a PowerPoint Presentation, Waggoner brought back to the sidewalk master plan for second reading. He read the vision statement of the plan. He reviewed some of the administrative changes and revisions that were made to the Ordinance since the last meeting. He read only the caption of the Ordinance on second reading. Motion by Jonrowe, second by Eason to approve the Ordinance on second reading. Brainard asked and Waggoner said they have moved up the priority of the Leander Road project but said it is still number two on the list. He said staff envisions an annual review process where the Council can adjust the order of projects on the priority list. Brainard asked and Waggoner said some of the sidewalk projects could be tied to the road projects included in the overall bond program. Vote on the motion: Approved 6-0 (Hammerlun absent) V Forwarded from the Georgetown Transportation Advisory Board (GTAB): Second Reading of an Ordinance regarding the adoption of the Overall Transportation Plan (OTP) -- Nat Waggoner, Transportation Analyst, PMP and Edward G. Polasek, AICP, Transportation Services Director (action required) Polasek described the item and read the caption of the Ordinance on second reading. He said this is the Overall Transportation Plan that was used in the bond planning process and the sidewalk master plan. He said it provides a framework for those other elements. Motion by Eason, second by Jonrowe to approve the Ordinance on second reading. Approved 6-0 (Hammerlun absent) W Second Reading of an Ordinance amending Section 10.16.150 entitled "Downtown Parking Zone" of the Code of Ordinances of the City Of Georgetown to include the north side of 9th Street between Austin Avenue and Rock Street and both sides of 8th Street between Myrtle Street and Church Street, directing the Traffic Engineer to erect appropriate signs indicating such Zones, repealing conflicting ordinances and resolutions, providing a severability clause, providing for publication and setting an effective date -- Laurie Brewer, Assistant City Manager and Mark Miller, Transportation Manager (action required) Miller read only the caption of the ordinance on second reading. He described the location of the expansion of the three hour parking zone. He said this accommodates the businesses beyond the downtown core. Motion by Eason, second by Jonrowe to approve the Ordinance on second reading. Approved 6-0 (Hammerlun absent) X First Reading of an Ordinance Amending Chapter 8.05 of the Code of Ordinances Relating to "The Intentional Feeding of Deer," Creating an Offense, Providing a Penalty Clause, Repealing Conflicting Ordinances, Providing a Severability Clause and Establishing an Effective Date -- Keith Brainard, District 2 Councilmember, and Shirley J. Rinn, Executive Assistant to the City Manager Brainard asked and said this is the next step in a process that began in January in which Council provided direction to staff to come back with an Ordinance to make it illegal to intentionally feed deer within the city limits. He said there are many reasons he wanted to bring this forward pertaining to issues such as public safety and the welfare of the deer population. He said this would be enforced along the lines of similar code compliance items on a referral or complaint basis. He noted at least the first encounter a citizen would have by staff on this issue would be educational. Rinn read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Brainard. second by Fought to approve the Ordinance on first reading. Gonzalez asked and Brainard spoke about what it would mean to intentionally feed deer. Brainard said the code compliance officer will know it when they see it. Fought said the folks in Sun City went through an 18 month long education period explaining to people why it is not good to feed the deer. He said he would ask the staff to engage the community and put the word out about why this is important. Rinn confirmed the Ordinance does call for an education program. Jonrowe spoke about how this was discussed at the Animal Shelter Board meeting and she summarized the thoughts of the board. Hesser asked and staff said code enforcement and the animal control officers would respond to these complaints. Vote on the motion: Approved 6-0 (Hammerlun absent) Project Updates Y - Project Update and Status regarding Americans with Disabilities Act (ADA), Downtown Facilities, Downtown Parking, Lease Agreements related to City -Owned Property; Overall Transportation Plan, West Majestic Pak Lane and Apache Mountain Lane; Council Project Log; and Project Updates for the Georgetown Economic Development Corporation (GEDCO), the Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Transportation Advisory Board (GTAB), LCRA Transmission Services Corporation Proposed Leander to Round Rock RR 138-kV Transmission Line Addition in Williamson County, and Possible Direction to staff — Jim Briggs, Interim City Manager Briggs summarized the various updates under this section. He said staff is starting their talks with the representatives of Majestic Oaks. Briggs spoke about the city's work on the Leander transmission line project. Brainard thanked the City Manager for the work on this project. Briggs spoke about some of the meetings he has had with Williamson County. He also spoke about the upcoming 50th anniversary celebration of the Georgetown Public Library. There was much discussion. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. Z - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AA Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Meet and Confer Sec. 551.074: Personnel Matters Interim City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Review and discussion of City Manager position Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Tax sharing opportunity related to Texas Direct Payment Permits The meeting was adjourned — 7:02PM City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve an Agreement to Terminate Lease with the Apollo Composite Squadron, Texas Wing, Civil Air Patrol -- Russ Volk C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director ITEM SUMMARY: The City of Georgetown has plans to construct a parking lot just east of the Control Tower at the same location as a Civil Air Patrol (CAP) facility. This parking lot construction is part of the FY2015 TxDOT Airport Improvement Project. Originally, the CAP facility was to be renovated for use as a base of operation at the Georgetown Municipal Airport. CAP is unable to complete the renovations plus the facility needs to be moved or tore down to make room for a planned parking lot. With execution of Agreement To Termination Lease, the City can then make arrangements to move or teardown the facility to make room for the parking lot. GTAB BOARD RECOMMENDATION: This item was unanimously recommended by the GTAB Board for Council approval at the March 13, 2015, GTAB Board meeting. STAFF RECOMMENDATION: Staff recommends consideration of the Agreement To Termination Lease with Civil Air Patrol which will result in the City securing possession of the existing facility. FINANCIAL IMPACT: NA SUBMITTED BY: Russ Volk ATTACHMENTS: Termination Agreement AGREEMENT TO TERMINATE LEASE WHEREAS, The City of Georgetown and Texas Society of Aeronautics, Inc. (hereinafter "TSA) entered into a twenty-year Lease Agreement (hereinafter "Lease Agreement") effective July 1, 1981; WHEREAS, TSA assigned its rights, title, and interest in said Lease Agreement to Apollo Composite Squadron, Texas Wing, Civil Air Patrol dated February 13, 1987; WHEREAS, The City of Georgetown and Apollo Composite Squadron, Texas Wing, Civil Air Patrol (hereinafter "Civil Air Patrol" entered into a twenty-year extension of the Lease Agreement terminating the lease on July 1, 2021 effective July 1, 1998; WHEREAS, The City of Georgetown and Apollo Composite Squadron, Texas Wing, Civil Air Patrol amended the lease to delete one thousand fifty six and .39 square feet, more or less (approximately 8' x 188') effective April 1, 1999; WHEREAS, Apollo Composite Squadron, Texas Wing, Civil Air Patrol has been unable to maintain the premises and buildings on the leased land; WHEREAS, the City of Georgetown desires to remove the building from the airport to facilitate improvements at the airport; and NOW THEREFORE the City of Georgetown Civil Air Patrol herein agree to the following: Section 1 The facts and opinions in the opinion are true and correct. Section 2 The parties agree that the lease will be terminated as of the 31st day of March 2015. SIGNED AND AGREED TO on the day of 12015 City of Georgetown UZ Approved as to Form: Bridget Chapman City Attorney Dale Ross, Mayor Page 1 of 2 SIGNED AND AGREED TO on the day of , 2015 Apollo Composite Squadron, Texas Wing, Civil Air Patrol LM Page 2 of 2 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Forwarded from Parks and Recreation Advisory Board: Consideration and possible action to approve the dedication of 29 acres of parkland in the deed in lieu of parkland fees for the Sun City Queens PUD and Somerset PUD -- Kimberly Garrett, Parks and Recreation Director and Jordan Maddox, Principal Planner ITEM SUMMARY: Sun City Texas is planning an expansion of their current site. There are two Planned Unit Developments (PUD) that were approved by City Council. The two PUD's are Sun City Queens and Sun City Somerset. A PUD is intended to allow flexibility in planning and designing for unique or environmentally sensitive properties developed in accordance with a common development scheme. This document allows for there to be flexibility and changes to the standard process. There is a total of 2,550 units planned within the two developments. As part of the PUD document that was approved, the developer will be providing improved recreational facilities in a private ownership/management format, in addition, the developer is also responsible for parkland dedication. The document was approved stating that the developer will pay a parkland fee equal to the City of Georgetown's standard parkland fee in effect at the time of approval of this PUD ($250 per lot) when each future preliminary plat is approved. However, the document also states that if at a future time, the City and the developer select a mutually agreeable parkland dedication tract, the dedication of said tract shall waive the requirement of any remaining parkland fees. In lieu of paying parkland dedication fees, the developer has proposed to purchase and dedicate a 29 acre tract adjacent to the new Westside Park off of Shell Road. While this amount is less than the required dedication amount, staff feels having this land adjacent to Westside Park is more valuable than receiving $50,000 per year for the next 15 years. This land will allow for future planning and provide opportunity to acquire additional land for a larger park. The proposed land is also along Berry Creek which provides for open space and future trail expansion. The land would all be dedicated up front within the next 3-6 months. Staff recommends exercising the option of land dedication in lieu of parkland dedication fees and accepting this change to the PUD documents. Attachments: Sun City Parkland Dedication Option Sun City Parkland Dedication Deed FINANCIAL IMPACT: None at this time. SUBMITTED BY: Bridget Chapman, City Attorney ATTACHMENTS: Sun City Parkland Dedication Option Sun City Parkland Dedication Deed 1 Fire C) 30 "I I I - 14 -1 " I 111age Center IV iv nt OV PIP M®R now PWRIM PA" VARW44' 1��� �� r � 1 �I� 11�� 111_ � ��11=1 IN �Ij� ��1�►• �j� � � � 111111��. � law Ing :7-1 Y It i Z erry $. Cr­e44 •Bt2r Future r1. Residential &z sun city ExP �3 1f)OY�ERF �� / SUN IT .- M©D Berry Creek Lands ODF,LA ans►on , NIP,ER R 0° City of Georgetown Future�C�y P6rk 90 0 cres'�' n 1 x" �t ✓dy rfe s oo ` ' - * � A. AP �k + • ± M • I � ; k *������' °'�,g4'"r't ma � •' s�" ...1— Al + * F 3 aR � 6r ALIGN°P„E'R`"°" "�,��r�r•"�',*�`a .. , CATION "le'�=b�,�';;_W _, Ise +.,,� '�d�' i - :`+11,+r"�' nM„ � ,!M � �` ni �, ': •!3 -41 '5q 96 J.ta "� "•, ei t @ — A . ' • � is - ±rn. ++MA • � At r *ird6 ��.w"�e�,s41 ?�a•9b� aka _ _ a� `"`' :; ` "k 1► orb � '� � °�� ,�� � ,� "� � +.."! � ' � ,� � � � !� � Al 'a . , , h �A a i.d"'+¢,. ..Pl. .:n qi;% bl. gls4• i`•zSJt � ,c A6 �. •' � 4 ` 's `# Ae Mr� y yy:It 0,�K4, yy`,W y T •a �rj} s J. . t .ad°! :..".7. ,a,,,_ ...;,� . M - - • ,a,_ ;w._+.6_.a, r# ae _w +�. . !S u-I�::%.. i� ��%" 4,rf�,.i:- �',....ave,.. _. .i, »a. ,gyp 6 un Uty Texas, Parkland Do Lion Opdon SEC Planning, LLC Land Planning + Landscape Architecture + Community Branding AUSTIN, TEXAS t 512.246.7003 + f 512.246.7703 --planning.— + info@secplanning.com 0 2200 3300 slo Scale: 1" = 2200' North Date: December 18, 2014 SHEET FILE: C:\Sun City Texas\Cadfilest2014 Somerset Expansion\Cadfiles\Parkland Exhibit 2014-12-17.dwg The developer has reserved the right, without notice, to make changes to this map and other aspects of the development to comply with governmental requirements and to fulfill its marketing objective. NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NAUTRAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLWING INFORMATION FROM ANY INSTRUEMNT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. PARKLAND DEDICATION DEED STATE OF TEXAS § COUNTY OF WILLIAMSON § Date: , 2015 Grantor: PULTE HOMES OF TEXAS, L.P. Grantee: CITY OF GEORGETOWN, TEXAS, A TEXAS HOME RULE MUNIPAL CORPORATION Address: P.O. BOX 409 GEORGETOWN, TEXAS 78627 WILLIAMSON COUNTY Consideration: The sum of zero and No/100 Dollars ($0.00) and other good and valuable cash consideration in hand paid by Grantee to Grantor, the receipt and sufficiency of which is hereby acknowledged, and for the payment of which no lien, express or implied, is retained against the Property. PropeiU (including any improvements (insert property description) Reservations from and Exceptions to Conveyance and Warrant. This conveyance is made and accepted subject to the following matters, to the extent same are in effect at this time: (i) any and all restrictions, reservations, covenants and easements, if any, relating to the Property, but only to the extent they are still in effect, and shown of record in the hereinabove mentioned county and state; and (ii) to all zoning laws, regulations and ordinances of municipal and/or other governmental authorities, if any, but only to the extent that they are still in effect and relating to the Property. Use Restrictions: By acceptance of this Deed by Grantee, Grantee agrees that the property shall be used solely as a city park. Grantor, for the consideration and subject to the reservations from and exceptions to the conveyance and warranty set forth herein, has GRANTED, SOLD and CONVEYED and does hereby GRANT, SELL AND CONVEY to Grantee all the Property, together with all and singular all rights and appurtenances pertaining thereto, including all right, title and interest of Grantor in and to adjacent streets, alleys, rights -of -way, roadways, strips and gores, easements and in -the -ground utilities TO HAVE AND TO HOLD the Property to Grantee, Grantee's heirs, executors, administrators, legal representatives, successors and assigns forever. This conveyance is made and accepted without warranty of any nature. By acceptance of this Deed by Grantee, Grantee agrees that the property shall be used solely as stated above. Further, Grantee acknowledges and agrees that Grantee shall assume all maintenance obligations of and on the Property. Further, Grantee acknowledges and agrees that this donation of the Property for use as a park is in full and complete accord and satisfaction of all parkland dedication or fees in lieu of dedication requirements set forth in Planned Unit Development Ordinance No. 2014-72 adopted by the City of Georgetown on or about October 14, 2014 and entitled "Sun City Texas, Somerset PUD" and that Planned Unit Development Ordinance No. 2014- 74 adopted by the City of Georgetown on or about October 14, 2014 and entitled "Sun City Texas, Queen PUD". GRANTEE ACKNOWLEDGES THAT GRANTOR HAS NOT MADE AND DOES NOT MAKE ANY COVENANT OR WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR STATUTORY, AND THE PROPERTY IS CONVEYED AND TRANSFERRED TO GRANTEE "AS IS, WHERE IS AND WITH ALL FAULTS". GRANTOR DOES NOT WARRANT OR MAKE ANY REPRESENTATION, EXPRESS OR IMPLIED, AS TO FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, DESIGN, QUANTITY, QUALITY, LAYOUT, FOOTAGE, PHYSICAL CONDITION, OPERATION, COMPLIANCE WITH SPECIFICATIONS, ABSENCE OF LATENT DEFECTS, OR COMPLIANCE WITH LAWS AND REGULATIONS (INCLUDING, WITHOUT LIMITATION, THOSE RELATING TO HEALTH, SAFETY AND THE ENVIRONMENT) OR ANY OTHER MATTER AFFECTING THE PROPERTY, AND GRANTOR SHALL BE UNDER NO OBLIGATION WHATSOEVER TO UNDERTAKE ANY REPAIRS, ALTERATIONS OR OTHER WORK OF ANY KIND WITH RESPECT TO ANY PORTION OF THE PROPERTY. GRANTEE HEREBY ASSUMES ALL RISK AND LIABILITY RESULTING FROM THE OWNERSHIP, USE, CONDITION, LOCATION, MAINTENANCE, REPAIR OR OPERATION OF THE PROPERTY, WHICH GRANTEE HAS INSPECTED AND ACCEPTS "AS IS". Whenever the content of this Deed so requires, the singular shall include the plural and the plural shall include the singular and any gender shall include all other genders. Taxes for (year) and subsequent are assumed by Grantee. GRANTOR: PULTE HOMES OF TEXAS, L.P., a Texas limited partnership By: PULTE NEVADA I LLC, a Delaware limited liability company, its General Partner By: Printed Name: Title: Date: GRANTEE: CITY OF GEORGETOWN By: Name: Title: STATE OF TEXAS § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on the day of , 2015, by of Pulte Nevada I LLC, a Delaware limited liability company, general partner of Pulte Homes Of Texas, L.P., a Texas limited partnership, on behalf of said limited liability company and limited partnership. (Seal and Expiration) Notary Public Signature STATE OF TEXAS § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this day of , 2012 by, (Grantee name), (Grantee title) OF CITY OF GEORGETOWN, TEXAS, A TEXAS HOME RULE MUNICIPAL CORPORATION on behalf of said corporation. Notary Public, State of Texas AFTER RECORDING, PLEASE RETURN TO: CITY OF GEORGETOWN PARKS AND RECREATION P.O. BOX 409 GEORGETOWN, TX 78627 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Consideration and possible action regarding the Georgetown Fire Department Paramedic and TRV program -- John Sullivan, Fire Chief ITEM SUMMARY: The purpose of this agenda item is to obtain direction from Council on the proposed Paramedic and TRV program. On November 11, 2014 representatives from Williamson County Emergency Medical Services (WCEMS) and Georgetown Fire Department met with City Council, during a workshop, to discuss the proposed Paramedic and TRV. This discussion led to a joint oversight committee that consisted of staff and elected officials from Williamson County and the City of Georgetown. Background The Georgetown Fire Department currently operates as a First Responder Organization (FRO) that renders medical care to nearly 80,000 residents within the City and extra -territorial jurisdiction (ETJ). Due to the growing number of baby -boomers and retirees relocating to Georgetown, the demand for pre -hospital medical services is expected to increase and will require a more efficient response model by the Fire Department. We are proposing the implementation of transitional response vehicles (TRV's) to allow for a more cost- effective and efficient medical response. Moreover, these vehicles will be capable of transporting sick and/or injured people to the hospital or alternate care facility. The primary role of the TRV will be medical response, care, and transport. The secondary role will include operational deployment at fire or other specialized emergency incidents. This will allow the fire department to improve its ability to assemble an effective firefighting force (EFF) within 8-minutes. FINANCIAL IMPACT: Pro forma will be made available to Council SUBMITTED BY: John Sullivan, Fire Chief City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Consideration and possible action on the revised Site Plan for the Sheraton Georgetown Hotel and Conference Center -- Valerie Kreger, AICP, Principal Planner and Sofia Nelson, Interim Planning Director ITEM SUMMARY: Per Section 17.1 of the Summit at Rivery Park Planned Unit Development District (PUD) Development Plan, the Site Plan for the hotel, conference center, or parking garage is required to receive City Council approval. The original Site Plan was approved in November of 2014 (Exhibit B). The applicant has proposed to revise the Site Plan for the development, triggering an application for a Site Plan Amendment. The applicant proposes changes to the exterior building fagade, materials, and roofing (Exhibit A). Additionally, the rear deck and pool area are being revised. The overall basic building footprint and site layout will remain the same, as well as the ball room size, the number of hotel rooms, and the total parking spaces. The proposed changes meet the requirements of the applicable sections of the Unified Development Code (UDC). FINANCIAL IMPACT: None, the applicant has paid the required fees SUBMITTED BY: Valerie Kreger, AICP, Principal Planner, and Sofia Nelson, Interim Planning Director ATTACHMENTS: Exhibit A - Revised Sheraton Hotel Site Plan Exhibit B - Approved Site Plan November 2014 Submitted By: oroa aioolHG, aeaxlTaa 03-0&2015 NOTE_ 1_These site plans were preparetl, sealetl, signetl, antl th by a Texas Licensetl Professional Engineer_TM1erelt basetl an ibeengine. ce cpmpf nce,ibecansd-bjnplansforc d.ml lion of Me proppsetl project are M1ereby approvetl subject fo Me SfantlaN Construction Speciti.1 antl Details Manual antl all oMer applicable City, State antl Petleral N Requirements antl CDtles 2 This .-Ls w. foall Lay St pn Specitiratiuns antl Details in egeci at ibe time of submittal of ibe p .11 to ibe Cily. 3 The site construction plans sball meet all requirements of Me approvetl site plan_ SITE PLAN SHERATON GEORGETOWN LOT 1, BLOCK F THE SUMMIT AT RIVERY PARK, PHASES 5 AND 6 CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS Location Map SHEETINDEX 1 COVERSHEET 2 SITE PLAN 3 EROSION AND SEDIMENTATION CONTROL AND TREE PROTECTION PLAN A UTILITY PLAN 5 DETAILED GRADING PLAN 6 STORM SEWER PLAN T REFERENCE ELEVATIONS S ARCHITECTURAL SITE PLAN 9 LANDSCAPE PLAN i6 LANDSCAPEDETAILS&NOTES 11 ELECTRIC SITE PLAN 12 PHOTOMETRIC PLAN STEGER�BIZZELL t N,,4 me car m M1oy c>ao -.—. -d 3 e apgir�oe aea appmal rmn me ley�eame spice Depamnert r�io ayeage�n appreaea wilM1me siN Rae. 5. 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TME DNL HAD ARE NDT R D ("ALL BE PRDYIDED RNERE E R AN ADDEDDIBLE RD"TE DRDBBED ro asE"DNL. 'E PDRn"M N"D "IREDTL. INTD T"E R"A"NAY. VARL ID N RaDNDED BY DLR.El LL NET E.EEE" ,.BD, ""LEER uNs R ITE " xD"aR R €D�DaE AT Dw IN �o/RGENERALN.ADD TDRY ADEND.. NIN M II I I I I I 91 I I I/ A-DUM 2. ROAGED m l I LEGEND: AG w isuav[v aou—EI_ I -^- EXISTING WATER RVMD1MM EXISTING UNDERGROUND TELEPHONE II I EXISTING OVERHEAD ELECTRIC PROPOSED WASTEWATER LINE PROPERTY LINE ' RIGHT-OF-WAY - - - 5 CONTOUR V CONTOUR �. # MIT I EXISTING MANHOLE - - WM IS WATER METER - -- ` (66'R.O.W.) WV WATER VALVE WVLT ❑ WATER VAULT I€ ICV 13 IRRIGATION CONTROL VALVE 1 s G IPF • IRON PIN END _ § Q AB ,P I({ LP TREES TO BE REMOVED p ry To � z N) Cs' leLIGHTOLE i u G10 m 15" FL J332zs50 - /'S HDpf - - s \ z4'sD ARF P U.E. f r i 1 Illllln I HOPE " IF s \ I z 34 1 1 I ,\ I �+ n z \s i l R F -a a -_ ---- -- - - rnD; zeRs, j — - v_ - I ----- , E.VVV fvR3� - - - 1'XDP - - a 18'R R13550 -- 1 T tz' MOPE NEEN AM NO R-48N - f it _-_ - - GRASS TYPE 'A' 222"'E ANO sre F s GRATE NOTED' \ �T, _ -- _ FG=AS NOTED ON PLANS � 10 NEENAH NO. R-4032 TYPE "A" FRAME AND -- �A -_ / GRATE 24'x24' IL :. AS NOTED ON PUNS PLAN SECTION GRATE INLET WEST ELEVATION MI&M 41 E�4SELE,VATION 7 ol (D LLAllil A I N_k A I "LXA I PARTIAL '_ � SOUTH ELEVATION m m m m m m m m m _M m m m 10 m m m �2 1RT� ELEVATION $ r - � 1 lol lol \ �o.— —— — 4— \ o❑�o odo od oob. oo b q b III � � \ o tl.❑❑ ooq oqo _�_ \ p 0 \ l ❑ r \ L \ a \ \ ------------------------ ARCHITECTURAL SITE PLAN ni.m sole ms• 1 TFY THAT ALL NFOR—ON Au TRUE AND ACCURATE AND COMPLY WITH THE REOlIR81EN(S OF THE UNIFIED DEVELOPMENT CODE CHAPTER 8 Allp THE CORRESPoNDING PUD. NOTES: I.) UJNVENTIONAL AND DRIP SYSTEMS FOR IRRIGATION NAVE BEEN SELECTED FOR THIS DEVELOPMENT. E.) A SEPARATE IRRIGATION PLAN SHALL BE F—IDED AT THE TIME OF APPLICATION FOR BUILDING PERMIT. 8.) MAINTENANCE: THE CURRENT OWNER AND SUBSEQUENT OWNERS OF THE LANDSCAPED PROPERTY, OR THE MANAGER OR AGENT OF THE OWNER, SHALL BE RESPONSIBLE FOR THE MAINTENANCE OF AL LANDSCAPED AREAS AND MATERIALS, REOLIRED BUFFER YARD AREAS AND MATERIALS AND REQUIRED SCREENING MATERIALS. SAID AREAS MUST BE MAINTAINED SO AS TO PRESENT A HEALTHY, NEAT AND ORDERLY APPEARANCE AT ALL TIMES AND SHALL BE KEPT FREE OF REFUSE AND PLAT USED ME- 7LE R-U MEN OF THENU�AALL TERI SUCH PLANT5ASHALLLBE REPLACED W THIN 5X (1) MONTHS OF NOTIFICATION, OR BY 7WE NEXT PLANTING SEASON, WHICHEVER GOME5 FIRST. A ERTY/HOMEOWNERS ASSOCIATION MAY A55UME RESPONSIBILITY FOR MAINTENANCE OF COMMON AREAS. A.) THIS LANDSCAPE PLAN HA5 BEEN PREPARED AND CERTIFIED BY A LANDSCAPE ARCHITECT TO MEET ALL REOLIREMENTS OF THE CITY OF GEORGETOWN UNIFIED DEVELOPMENT CODE. 5.) ALL PLANT SELECTIONS NAVE BEEN CHOSEN FROM THE CITY OF GEORGETOWN 6.) NO MORE THAN — OF PLANTINGS HAVE BEEN SELECTED FROM ANY ONE SOES TJ AT LEAST SNT MA TERIALE ARE LOW WATER USERS AB IDENTIFIED ON TOF OF THE REOUHE PREFERRED PREDLANTPLALIET. CALCULATCMR A'DRAPE PERMIT C SIIIIIET Is Ae,R o„ tea• xNasnmrs�".,ire � ��� s„a I�c�l aam P e �e,a.,�sP.,E.000ANry a' A o oaa ®••aa,Eo.� �,•M�„xRos,oT� PARNI NE IV EAxxSCA1I.GS1RHI I NS TREEsna�Rgrea eu ID On TOP OF FOOTBALL TO BE I' ABOVE FINISHED GRADE. PLACE FOOTBALL ON COMPACTED SPE<IFlED PUNTING MIX Y g• DYER OF —FIEO BE, EMULCH / TAPR MULCH APGY y PROM TRUNK (� •NIGH WATER BBBASIINNJTIp� • "GG FINISHED GRADE Mz IPIED BOIL SILL III— REHOJE CONTAINER _ UNpISNRBED SUBCRADE "'=Illlillll1. REFERENCE TECHNICAL SPECIFICATION S—ON LANDSCAPE PLANTING' FOt ADDITONAL TWO TIMES REGUINEMENTS FOOTBALL WIDTH 2. SHRUB PIT INSTPLU 1 IN PUNTING BEDS TO BE USED ONLY IF —FLED IN TECHINAL SPECIECATOB. 5 SHRUB PIT PLANTING SECTIONS NOT TO SCALE ON DENTd SPACING PER PLANT LIST d� g —.OF FOOTBALL TO Ny"(Y Y gay wRl:`�f Y W ABOVE FINISHED J 'V i k C( DYER OF SPECIFINED MULCH, TAPER MULCH AWAY FROM TRUNK FINISHED GRADE L} F///\✓/�"./. SPECIFlED PUNTING NIX CONTAINER AND —ES, ETPPING, TWINE, III—III-1I I III II —III _ UN ISTSUM QED —II—IICIII 4 SHRUB BED PLANTING SECTIONS NOT TO SCALE / VZ SPACIN4 A SPECIFIED PLANT y * 7 . v nnTERIAL \�\�/��� V2 SPACING FOR SPECIFIED PUNT + MATERIAL } PUNT MATERIAL SPACED AT 24•-SG• ON CENTER } SEPARATION ZONE BETWEEN } ALL A-- SP-IIIED BED PUNTINGB * PUNT MATERIAL SPACED AT 9'-24' ON CENTER NOTE, To THIS DETAIL IS DRAWN DS S THE I ES. PUNTING TO-A,DDT PLANT OF FEE,MEIT SHRUB BEW ALONG CURVES. fD THEN OR TO PUNT ALL NDER TER OF BED AREAS I- RL' A W THEN PUNT THE REMAINDER OF THE BED TRIANGUURLY AT THE SPEGFIED SPACING. 3 CURVED BED LAYOUT PLAN NOT TO SCALE ON ALL PUNT MATERIAL TO SE TRIANGUURLY SP ING LPVDLI REFPERENCE ON CENTER SPACING as I I R LN ITER B AC G IMUM SET BACK; IY. ACING FOR SF -FIE[ PUNT MATERIAL `REFERENCE PLANS FOR EDGE CONDITION r) PLANT SPACING DIAGRAM L PLAN I REFEREJCE TEOMICAL SPECIFICATION SECTION LAN APE RINTING- PO—TILNAL RFDUIREMENTS 2. TREES LESS THAN 4' —PER • (2) T-POSTS TREES 4• -- AND GRFATBR • (S) T-POSTS 1 TREE PLANTING - STANDARD TRUNK NOTTOSCALE ELACK RUBBER HOSE 0, GAUGE MULTI-STRANV WIRE 6'-O' GREEN METAL T-POST TO BE INSTALLED MINIMUM INTO UNDI UNDISTURBED SUBGRADE. W NOT DISTURB FOOTBALL, POSTS TO BE PARALLEL, VERTICALAL , EVEN — CVT ALL ROPES WIRES AND TRUNKK AND AND FROM TOP OF MULCH S, HIGH EARTHEN WATER RETENTON BASIN FINISHED GRADE SPECIFIED SOIL BACKFILL MIX UNDISTURBED SUBGRADE SECTION NOT TO SCALE Q C W U~ na� '^ �ENMOjA tr � tr O '0 2/IM6 �m�sa A Hof �'� a �em 3 1 4 Z X z�:Lu O O Z w 0 LU 2 � U Lu O /Lu O REN90N5 U OMWING TTJ: Landscape Details & Notes PROJECT NUMBER - 11106 t f DAT: 10-27-14 SHFfT MEd 11 01 ELECTRICAL SITE PLAN 5­1.: V'=so'-a ENLARGED GENERATOR ELECTRICAL PLAN same: i°=zo'-a' El El o .MV . =W, .E o E�� nr­ LUMINAIRE SCHEDULE R R_ R AND CLEAR ONE PHILI11 - L-P ­ IN- _SSLEWS —EIS GNEKLOS,URE A SM,,E 13 S", ON, MD W—IO E- 1EM-L _ON 0 I . W. LE. 0 rO1ANL.`,"—UrD . WHIIE • ---INU. M—NE. E _URE A W LEDa ra t2wniM Mp 0.95 10- pammmreW °leei end more LRW11 Ma 6 IK WDULE� 63 LM MMONEE-W— DMWW MIWR, WLOR'E.—RE, R- 0 1% " W- HI ONE, "IWNALIHLIM ILE _M, LE 530-1-R.4"' —RE, R- --LEN. STATISTICS —.0.. sy—An— "...p0.— Ere­­A-- + 01 t 4.0 It 0.— +0— 'u u 'U 42 u u 11-2, 1-2 'u pep pp pa 'u 'U 'u 'U z. 'u 'u vo —u -00 — ao ao U -0� X0 U 0� 0� 0 � ELECTRI,--S"L SITE PL-N Ep o+. y, +u +�, 7 �o Igo -o o I , L�� , " , ��O 0� ,,0as 'oo 'u 0 oo c —aO —'0 on Jul 30 2013 Scale Drawing No. 1 of 1 fl EXHIBIT B — APPROVED SITE PLAN NOVEMBER 2014 Aw..rrrrerr.r.r aJu/.t A.w..a�erTe..rw.Nr .�....�..+.s w.....a AMw. Y q r 6w� W w 4 W 6wtl.�..�.6w www er%4 sGrmmed By: O.PSt 'rr tOq}]01. t TNr r..I.^. a pl Or . w.IIA..NPN6_ w a.e.o 6r a T. Lk.nMO PrUfenlPnN EryEwr. 1Nreb. D.Ma vn Pr.npF�wry awwwb. ammW.m. rM m.nwlm dPN w mnse.�mon a tIw S M IrN6Y.ppw�O INO�M b 61.ro.N C"y St" SD.c R*rr O.MN MNaM.roraAr.00rAOle CMT St" 6 F.J..I a C., S we Cana :. Trr v4r. r.dpe b r c.r Slrr.r BPacavwn.ta rM at b. LLlr d Nr.Netl d er po}u b Sr CM. ].Tro w anrumn Ilrw.nr m..I r.Ilcrrws a.r wv..a r arl. SITE PLAN SHERATON GEORGETOWN LOT 1, BLOCK F THE SUMMIT AT RIVERY PARK, PHASES 5 AND 6 CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS ■ Loca!on Map SHEET INDEX ®Nr Na D.ota I COVER SHEET Y SrTE RAN ] EROV"AND SEGMENTATION CONTROL AND TREE PROTECTION RAN LMLRV RAN 6 MUSED GRAD6.6 RAN 6 STORM SEWER AN r WEST ANOSOVTHBUILMG ELEVATIONS 6 EAST AND NORTH SUlG ELEVATIONS 6 OVERALL Srt PUN 10 LANOSGPE RAN 1 t UNOSCAPE O`T S 6 NOTES I] PNOTOL"c RAN VIEW 13 PHOTOMETRIC SOVT EST VIEW STEGE0IZZELL .ne.w.Horea t rw an.ae..H w mvb .IN r wmw. tl w LH.N. w.ar.-� .u.e rr r PwN. H..�a.ow rn Loc e. rH�A M i.p,I. ma✓ p N bwYwrl [pw a ti G..w Ir. MA.w+tl tx. a..nr, a.wr w.rN-+r w o`+ fawaeT rw in..r M m.ars.In w.r rl.. u M R.rp its - � a w. >i Ns a W.n a I.•o.N. a r- w Iwg eeAe..ww Q.am].b..a..r.+wr..e.en.c • rrr r..> NRryw frLN N IrNm.Twaw eden N MPN.dY.t..arrCa Sr.raS..el.+�. le ar�n..Inwa a..tlaratlawP.►PNw Da P.alaa N�el-0.r SZOu: Sn..1 I OF 13 HANDICAP ACCESSIBILITY NOTES: ECAIEC al NENEDSCODOOLSNNC,_ RUBBER.DRAI.0 n CF. CURB RAMP, LLDw ryA FD ACWMnLA R5 PRNIRIgE RAID I 1 11 mASFs mFx TIRAF or ADaaxlnc Rm�R.NTHAT RSH I IIII THE E..0 SHADED ALL ACT FEET (zx) ix ALLEOxScnaxs wRFAc"E E I sOP�xOBr ExcAFmxc 1IS PUBLIC UTILITY AND DRAINAGE EASEMENT `OT I-o" G ^1 I 1 1 1 1 SOT 1 B�Ot;KE s. Ax¢salc uses s1Art R5 A Mwluuu N s N !" RAN AaLssIBLE AST. DE A ulxluuu Dr a FL[F vnDa. CITY OF GEORGETOWN 2002D43145 1 1 1 s. AOOmarvu """An.. ax tuna RAMPS, RARNNC SPAC[s .1 I .SEES MAY BE FOUND w FIRE CURRErvr AODrnory of rtxns ACCET!,1_,TY STANDARDS (FAST PREPARED AND ADNINISrtRED By I L — — — — — 10' P.U.E. — — — — — — — — — — — I — — - - -I 10'P.U.E THE i.DLR. - - - - ` — — — — z.R(sx) sH oN ITT—- - IBi nR � ECUREED oN CuRa� vn Rc ' Lm E CURB CURBAS PORnON nc _ _ _ (66 R.O.W.) "aua TYxc DIRECTRA.SLY PRO ONLY THE v PRO THE ROADWAY. A vuaArvcS i8. ALL s PROxxeO RSLCP SHALL NOT EXCEE0150:LE v B. UNDER ND CIRWuSFANCE, RECAROIEss OF WROT Is NOnN IN 'S.,¢¢IF Y 102 0698. 0 _ cuq�fe _ o"F # �DNEUI IN ITS SHEET FOR ADITIONAL INFO �a SAW PHA B o°It IT 1v 711, ASPHALT III CUT EXISTING EnT y9 I \ W, BE I -;: �N R DTEL 4.,°1 °PPaN Aa=E=. INA., =e=mMe.,N,a1 D. x r-WR P. IPemM Nwl nOx>O—ER. I FIs. °uscDvaPa Ia sacu�,ecl¢,°P F br .,.�Nan.RN..e�amRr�,me�e �®Pm..e RRw REP PARNNC R.DER- U..P cn wb•>I O.e.m°nt4cwmmoe.Do.¢ 1e . RPe¢.. aue¢Maom¢ rcueNoom SIT cue¢Mccm. - ,I AAIRCS. 11. N eevenoe 'lewca n r FoAI5> ` III I I� .F u II�;II I � .�I•ne� LEGEND: EXISTING WATER —m— EXISTING UNDERGROUND TELEPHONE —� EXISTING OVERHEAD ELECTRIC PROPOSED WASTEWATER LINE PROPERTY LINE ---- RIGHT-OF-WAY 5' CONTOUR ---- I' CONTOUR MH 0 EXISTING MANHOLE WM a WATER METER WV WATER VALVE WVLT D WATER VAULT ICV a IRRIGATION CONTROL VALVE IPF • IRON PIN FIND LP LIGHT POLE TREES i0 BE REMOVED L REVISED 7 22 0A -------- ----------------- as2>EF �a �E � — n _ SITE PLAN xarBs — x 312sael a� ` _ I - - _.. _ - aPa 1 ry ---- _ fl­ n -. �__��___ , . ; I. P >maN aaeeRss>na / N M -_ z i DC I —A ry ce M a Scree - - ne ew sna De sonme, hom _. f{ ____ — 0 _3� — -..._ ��__r i� ^' M15N>WwaY oratlidn n9 Pm0e -- smusl Me ore 0l m° a�aFmPaNa a a — — — ° B>a6aTn MaNL mN> Ma>a>rI, Wi a DNa .0>PtlaD aatlatl IR g tl >u a la P <N atl B ae a, mNN Da a° a �Nr (,) a�,¢ by maa°ry .11a aPPowatl .a�¢, or>��a,� NM ,�N oPaMNa Q 7 � H aoa W w _ =u N V Q Sa"o ..-.......(^1..... IN .. L �,e Z X Z � � 00 z ul 3 c U 0 L.L.I W =O ce U W U REv50NS AN SITE PLAN PRO- NUMBER 11106 wsE 7-24-2014 I I ?1 ml 1 I------------------------ ------ (66' R.O.W.) — �., „� �� `` TREE TO vBE F TR[cSTo e[ V 1 REMovEo G ADE@ �L WER LEVE 2 dLEVEL GARAGE _ L LOBBY LEVEL FF 748.50 -� OFF 737.50- \ �% 71 y ------------ BALLROOM LEVE T� ` `�` - FF-731.83 3 , TRE BE RE o -- TREES Ta e[�� " 1 I 1 BALLROOM EL / -- — — _ — FF Jd183 LINK P LEGEND: —�^— EXISTING WATER _ EXISTING UNDERGROUND TELEPHONE # �— EXISTING OVERHEAD ELECTRIC PROPOSED WASTEWATER LINE PROPENE RIGHTRTY WAY _ 5' CONTOUR 1' CONTOUR MH EXISTING MANHOLE WM 0 WATER METER WV s WATER VALVE - -• WYLi o WATER VAULT ICV 6 IPF • IRRIGATION CONTROL VALVE IRON PIN FND # LP O LIGHT POLE TREES TO BE REMOVED # NOTE: CON.— FORESTER, .p HEATHER MCFARLING(512) 930-6113 AFTER _l RRR 1 TREE PROTECTION FENCING IS INSTALLED AND PRIOR TO ANY DIRT WORK. —' am v _ dTVF. -- — - ; . J ------------_--------- — — REEs T - - — — ANLN DTEm KPR, EQRED — -- ASTRUCTION (I 1 I II �1 1 \ 1 — — --- — -- - — - E � RED � J r iza Douro U inEEilicrm1 I aURVEII. REVISED 1 (66' R.O.W.) `i 7 t _ 2nd LEVEL GARAGE GRADE @ -- -- _ @ LOBBY LEVEL OWER LEVEL _ FF=748.50 \ 737.50 -- \ -. - I LEGEND: — EXISTING WATER F EXISTING UNDERGROUND TELEPHONE EXISTING OVERHEAD ELECTRIC PROPOSED WASTEWATER LINE PROPERTY LINE g ---- RIGHT-OF-WAY - 5' CONTOUR V CONTOUR E NvyAArvr /o rc - MH 0 EXISTING MANHOLE �. WM H WV WATER METER WATER VALVE N WVLT 0 WATER VAULT \ ICV a IRRIGATION CONTROL VALVE _ IPF • LP IRON PIN FNO LIGHT POLE TREES TO BE REMOVED - � 1 0 OF CTi 7 14 arm ° wTER (..THERS))e ono LIN NE ,y OBBY LEVE R FF � rvE II mq RTS R Ev REVISED _ II rz I _ IFI SEEPLIJIVIBING FOR NN. Ory -- --------- " m- BALLROOM LEVEL / p FF-731.83 ^ ' i R� LLRO LEVEL FF 731 3 _ - _ - -' - so E. T33 - to a + n' - - - — - - - - - - / - - - J - 1 IINHILI I NOTES: 1 1. IN ORDER TO MINIMIZE MOISTURE INFILTRATION Y 1 INTO THE PAVEMENTSECTION,CONTRACTORTO 1 BACKFILL GRASSED AREA BEHIND CURB AND GUTTER y 1 WITH LOW PERMEABILITY CLAY SOIL. YI 2. LANDSCAPE ISLANDS AND AREAS ADJACENT TO a1 I PAVEMENTS SHALL BEGRADEDTO INSURE POSITIVE 1 DRAINAGE AND MINIMIZE "FUNDING". m1 CONTOU ]-zaaa E`. aEVIseO I 1 GRADE @ O VER LEVEL 737.50 ■ ■ ■ ■ ■ iw a� LEGEND: € —m— EXISTING WATER -- EXISTING UNDERGROUND TELEPHONE — — EXISTING OVERHEAD ELECTRIC PROPOSED WASTEWATER LINE PROPERTY LINE ---- RIGHT-OF-WAY ® 5' CONTOUR \ € MH O EXISTING MANHOLE Z_-"- WM ❑ WATER METER WATER VALVE ' WVL ❑ WATER VAULT y - ICY a lcV IPF ■ IRRIGATION CONTROL VALVE IRON PIN FND A LP ED LIGHT POLE 0 ' TP TREES TO REMOVED TOP OF PAVEMENT € TIN TOP OF WALL}I �i{ TC TOP OF CURB 1-_ FG SW FINISHED GRADE SIDEWALK ' S FF ADDENIN— FINISHED FLOOR REVISED 7-24-11 2Dd LEVEL GARAGE @ LOBBY LEVEL FF=748.50 \\x aE _ NILOBBY LEVEL 3�^ FF 748.50 n J G i EY afV REVISED_ a nR lil a \ , w -- * __ ht m hill ALL ROOM LEVEL I FF=73183 ALL RO LEVE_ L _ - m FF-731 3 _ -- "� - \ � _ r000w � I1 I x I� _ HANDICAP ACCESSIBILITY NOTES s e - nxE==xA.l eN=n OT EKPO=m �O H� AT'BaEBA RDOVER EO DOrveG TH aFALLx TH AN BEAN, nRPE OR oaoo�= EXTENDINGTHAT11 FALL ND,H , DEPTH � ~E / RB THAT WLIA�ETHAT RE PAID, ETexn OR -- ry — — LD ALLOWATBR TO ACC MULATE ARE PROHIBITED, I 1 -- -- -- --_\ TRABTB WTH ,HAT OF AD�— aE -� _ __ _/ �.r__ aEOEsmnry courts J L'AT sex RCNNAT cery 1O� -_ ]z : o a. nccEss aLE Fnax xc sFnc[s sauL eE n, LEnsT a FETIE SLOPES NOT EKc¢Oxc i ((ZIP x ALLEDxECTONS SURFACE - -- - --� urv0 i ,+-- °-- _ A. B�A�s LLBEANNNONOFBNTNOIIE VAN E. 4- „s „e nc° " ON OORB R AD P RRNO PAas AND -- „s - --- ,NE ODNRary OP - -- - - / \ O R0s (TAsI Pa o REO ANO ADN ry RE0 BY - a NAY BE FLOxO T ADO HO ,EaAs aoB q,Y O _ „3 �� PART of ,HE BECONSIDEREDEKEDROURA n LOPE GRAINP H AS A ' - / ON —. z THAN �Es° H �": xaH H oRa /� EO''am oN" s \ � _ .� aE PRD D WERE E,�R Ax°a��� a�E R v ( a c , RAPPB ARE , , ED ry ° wE PORHOx mxO ORESTIL xTO HE R " NAx ANCE O PRUDED BY OLa. STILL NOT EaO O AD,Ox OH I 'NICE NO ANOE aEOARDLEBB OF "AT IB BHORx IN uoioaBDL LEOR ORY AOENOY. C EO r 8n+ W W (1) U <ua Q &a`s a uNES N. cumNws - `ee�g Z X Z 0 0z W O Lu L.I..I � W N O ce ce REVISIONS _.a DETAILED GRADING PLAN PRO— NUIAS­ER 11106 7-24-2014 5 LEGEND: EXISTING WATER euaT suavEr. aEwsso /-24-Ee 1 1 EXISTING UNDERGROUND TELEPHONE EXISTING OVERHEAD ELECTRIC J 11 1 PROPOSED WASTEWATER LINE PROPERTY LINE 1 ,, € ---- RIGiT-OF-WAY — — — _--- P.U. — 10'P.U.E. ____ — — — ��� v' - 5' CONTOUR 1' CONTOUR € NH EXISTING MANHOLE - WA _ e WATER METER — - _ (66' R.O.W.) -- _ WVLT 0 WATER VAULT ICV a IRRIGATION CONTROL VALVE T. ie acaa ss F $ f� iss.p3 SP iEIGHT POE IRE 0 IRON PIN END u u � �-, _ - � 'I � TREES TO BE REMOVED --——..— — — — — — - �re Nitr o aa6i2 / / i ---- -_ — _ zac - �y+N�E � FL Ip0NEENAH -- TGP T43sG I �, _ T' { " i 1I To PROP,1 a. 1 -- - �R FTiso , IR 33 i as 7 ,2E.33 - - - - - - - 12" HDPE NEENAH NO. R-4632 GRAB TYPE "A" FRAME AND GRATE 24"X24" FG=A6 NOTED ON PLANS TF� ITNEENAH N0. R-4632 TYPE FRAME AND Ap'%®e"O.G.E.w 2. pzArvs GRATE 4"x24" fi �GN PLAN SECTION GRATE INLET FETAL BRACKEtB - P IDMG KM's Slg BRI - - - M&1LATED GLA9B M - ALUMINW i1xAME COAL 8T1CC0 - - - 4ETEER -------------------- Bhent_oo _ LAP BIDI ■ ■ ■ Poor- PRECAet ANORELCPCN�nHM icK ■ ■ ■ _ _ — RNM GC y � NAT R - BicNE `�EIEER KM5 SRE BRICK NATURAL StClff MSJLAtED GLA56 IN vENEER— METB�ETALLNMG cEFpJTlilalB 6VDMG BEAM iTAL ROOF iTAL BRACI�TS :rEMnnws �P aIDIN� YILATm GLABB _ _ — ALWIMIM [n Z x Z 00 z w 3 Lu C7 0 W CC W =O L,r)w o U W U EAST & NORTH BUILDING ELEVATIONS IR.IEUT R-IR 11106 BAJE 06-03-13 SHEET NUMBER ArcDa[aY 54 q.. , ramm�ryYe nY>e7aam?-w+B eaBnee a•s . 1 BubgFtnrblWC1ww01 A&I vM— I Hatl I1 1 J W Clg lya pp+0� ,6%Y5 b %bhIl— YaownV+Bo. rtq, [ W+alsa.aa.el u5 - I7� uce. Yuna•n � I a sYc<o I.w•I n 1 1 ET t •.aw as - bd Vmro.Raaq coxBa 5)5 • • IrJ IJ IBNeBnr1 U.II S.Ibfl+v . 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Dana B.A.q bbpBY. pbYbbB Be.BapY b.w•Y WDa SbM �^ - - � - E omoo., IspceGusDmn 27,fd+DYa.[ rI t CobtpY.pb•. bpYM •.IMS.M •a m.Fe oan,+C,owaa .petpabWpl.Bb b.bbn.p)wb NheoingvM s4We D,�x'- \ \�;`" I.-: _ - l a 0•[rCaYB.ce Ispa YA Gst azbev e9 -•.. ___I ���� ] M ..w1YYnPb.beQsfaxMiMm.DUWDevT. �L"L7 L1 - a,•q>u�rla•nWv 5.1 Ds..brlW.IB.�s.b.tnagaa ka.atlSa.Dm;dtla WC. - - IaY IY..•B SYxn ra . aba.w•a oana•mmma-.�.c..a xxw�lnanaD n,cn ka.•anxcaBuc•.c uoe axeo-e lea sYxn RB.aea Faa C A W W jg8 t H i d = i c < 14; < z<. ♦rFDej ♦q � NC N Z x Z 00 z CdU 0 111 W =0 u `" "t ac U W U OVERALL SITE PLAN 11106 06-03-13 9 NOTES: I.) CONVENTIONAL AND DRIP SYSTEMS FOR IRRIGATION HAVE BEEN SELECT THIS DEVELOPMENT. 2P) A SEPARATE IRRIGATION PLANSHALL BE PROVIDED AT THE TIME OF APPLICATION FORA BUILDING PERMIT_ 9.) MAINTENANCE: THE CURRENT OWNER ANDS WENT OWNERS OF THE LANDSCAPED P THE MANAGER O AGENT OF THE OWNER, SH. SPON515LE FORPTHE MAINTENANCE OF ALL LANDSCAPED AREAS AND MA REWIRED BUFFER YARD AREAS AND MATERIALS AND REQUIRED SCREENIW MATERIALS. SAID AREAS MUST BE MAINTAINED SO AS TO PRESENT A LEA NEAT AND ORDERLY APPEARANCE AT ALL TIMES AND SHALL BE KEPT FRE NM REFU SE THAT SED MEET THE R UIREMEV THE UDC. AALLB SUCH PLANTSSHLEAREPTO LACE. WITHIN SIX (1) MONTHS l) THIS LANDSCAPE PLAN HA5 BEEN P AND CERTIFIED BY A LANDSCAPE ARCHITECT TO MEET ALL REWIREMENTS OF THE CITY OF GEORGETOWN UNIFIED DEVELOPMENT CODE. %) ALL PLANT SELECTIONS HAVE BEEN CHOSEN FROM THE CITY OF GEORGETOWN PREFERRED PLANT LIST. •.) NO MORE THAN 25% OF PLANTINGS HAVE BEEN SELECTED FROM ANY ONE ECIES >�EAT LEPSO R A REQUIRED PLANT MATERIALS ARE LOW WATER USERS AS NNFED ST ON TOS HE PREFERRED PLANT LI T. r� 0 5 t5 '� SCALE: I'.30 fi-1 __ ��R♦♦����� 0� Z 0 ® ZZt 13 W__m � ® ��ifl�s� ��ME ©ZZ© m 0 ��inZZZZZ�5c�1 ��10 �t1•E7m WH IIIIII I•IslIIN 201cm ZZ1001 f$i Msm =sue ®gym=I© �>•� �000 mm'" SO10 .002 � mom ®�c�ra��m' m mL" ��z• I_�� mom �EiE �ZZ� ZZ ME �0203 ®a a _ A snF sP. F= .. .! F 1. �. p ...m. MIIWBIN IYsf[An,W[A[YMf ©.. ABOVE FFIR�R IO°SHF�EDLGRADE.E ON PLANTNGEMIXSPECIFIED SPECIFIED MFU CW FROM TRU KTAFERMIJI-CH AT HIGH w TER TENTION FIAEIN NISHED GRADE CIF- SOIL BACNFILL m \ REMOVE CONTAINER — UNDI5TURSED SU6GRADS =1 II1 1 ImE, R'LANDSCAPE PLENDS ANTING FOR ADDITIONAL°TION iW0 LIMES 2. SHRUB PIT'IZTALLATION IN PLANTING BEDE ROOfBALL WIDTH TO BE USED ONLY IF SPECIFIED IN TECHINAL "IFICATONS. SHRUB PIT PLANTING SECTIONS NOT TO SCALE 4 SHRUB BED PLANTING SECTIONS 112 SPACING FOR MECIFIED PLANT ERIAL IY SPACING FOR + / SPECIFIED PLANT + TERIAL — 4 PEE NT MATERIAL SPACED AT ON CENTER lI lE El + ADJACENT SPECIFIEDEN + ANTINGS + BLANT M AT A' pJ CENTERCE NOTE THIS DETAIL IS DRAWN TO SVIOW THE INTENDED PLANTING LATCIfT 11 EDS ALCNG CURVES. CON ALL M N PLANT REMAINDER OF THE BED TRIANGULARLY AT THE SPECIFIED SPACING, 3 CURVED BED LAYOUT PLAN NOT TO SCALE ON ER LL ELTNT ATER- RIANGULARLY ° EFERENCEY SP ING PLANT LIST F ON CENTER SPACING 7 PLANT SPACING DIAGRAM L PLAN NOT TO SCALE I. REFERENCE TECHNICAL SPECIFICATION SECTION LANDSCAPE PLANTING' FOR ADDITIONAL REGVIREMENT5 2. TREES LESS THAN 4' CALIPER . 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S O a o 00 00 00 00 0o v,boo o° L2\ o. o a ° o b. os + ° Y \ �AA. �'• � ,o +, , 1 v.v v v vn v -.ov vc o, ,c 'va w� on vo o.o • •v oo v. °.v v° '°n av b° b. .v 'v.v 'v° 'o.v 'v.v °v °.v v.v 'va '°n 'v.v '°v vv uu vn m on °'0 PO rrwzca,r L \ 0 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Consideration and possible action to approve a Resolution authorizing proceeding with the issuance of obligations for the City's capital improvement programs and further directing the publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2015 and other matters related thereto -- Micki Rundell, Chief Financial Officer ITEM SUMMARY: This resolution authorizes the City to proceed with the 2015 Certificate of Obligation bond issue. The final amount of the bonds, including estimated issuance costs consist of - TAX -EXEMPT CERTIFICATES OF OBLIGATION = $7,195,000: Tax -supported Certificates of Obligation for Sidewalks, Public Safety vehicles & $3,480,000 equipment, Park improvements and Airport improvements. Debt service for the Airport improvements will be tax -supported until the Airport Fund can support the repayment, currently estimated within 3 to 5 years. Self-supporting Certificates of Obligation for Stormwater Drainage Fund related $3,715,000 costs associated with the Smith Branch remediation project, as well as, purchase of vehicles for the new Fire Emergency Response program and increased funding for the Westside Service Center to include a dedicated conservation facility. TAXABLE CERTIFICATES OF OBLIGATION = $6,765,000: These will be self-supporting bonds that fund the first phase of City participation in the Summit at Rivery Park project which includes construction of the public parking garage and other public park improvements in support of the new hotel and conference center. Per the development agreement, the City is obligated to fund construction of the parking garage as it occurs. Construction is expected to begin late spring, therefore, the funds will be drawn down over the next 6 to 8 months. Due to the public/private nature of this project, these bonds are being issued as "taxable" under IRS guidelines. Taxable COs will have a slightly higher interest rate which has been taken into account in the Rivery project proforma. Debt service will be paid through the Rivery Tax Increment Reinvestment Zone (TIRZ) with additional commitments from the developer to ensure the debt payments are met without additional City funding. State law requires special notice be made when issuing certificates of obligation. Therefore, this resolution also authorizes publication of these notices for an amount not to exceed $14,000,000, including issuance costs. This publication will be made in the Williamson County Sun for two consecutive weeks, with the first publication at least 30 days prior to the issuance of the bonds. *The actual amount of the bonds issued can be LESS than the Notice of Intent but can't be greater than the $14M included in the resolution without republishing and starting the process again. COMMENTS The bond ordinance and related sale are planned for the April 12, 2015 Council agenda, after actual interest rates are determined. State law requires only one reading for bond ordinances, due to interest rates not being known until the date of sale. The City will receive the bond proceeds in mid -June. ATTACHMENTS Proposed Resolution Notice of Intent to Issue Bonds Summary of the 2015 Certificates of Obligation FINANCIAL IMPACT: The debt service impact for the tax -support bonds is estimated to be less than $0.005 to the 2015 tax rate. The actual impact will be determined in July 2015, once the 2015 Assessed Property Valuation is certified and the 2015 Tax Rate is set. Debt service for the Stormwater Drainage bonds will be funded through the Stormwater Drainage fees, with Conservation Fee revenue supporting the Westside Facility expansion. Future EMS revenues will fund the TRV purchase in 2015/16. Funding for the Rivery bonds will be paid through the Rivery TIRZ as described above. SUBMITTED BY: Becky Huff ATTACHMENTS: Notice of Intent to Issue Bonds Summary of the 2015 Certificates of Oblit a tion Proposed Resolution LAW OFFICES M�CALL, PARKHURST & HORTON L.L.P. 717 NORTH HARWOOD 600 CONGRESS AVENUE 700 N. ST. MARY'S STREET SUITE 900 SUITE 1800 SUITE 1525 DALLAS, TEXAS 75201-6587 AUSTIN, TEXAS 78701-3248 SAN ANTONIO, TEXAS 78205-3503 TELEPHONE: 214 754-9200 TELEPHONE: 512 478-3805 TELEPHONE: 210 225-2800 FACSIMILE: 214 754-9250 FACSIMILE: 512 472-0871 FACSIMILE: 210 225-2984 MEMORANDUM TO: Micki Rundell FROM: C. D. Polumbo RE: Combination Tax and Utility System Revenue Certificates of Obligation, Series 2015 DATE: March 16, 2015 Below we have set forth the proposed agenda language for the meeting on March 24, 2015 in connection with the below -mentioned resolution: Consideration and action with respect to "Resolution Authorizing the Publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Revenue Certificates of Obligation; and Other Matters Related Thereto." Attached is a draft of the Resolution. Please let me know if you have any questions or requested changes. Please pay particular attention to the not -to -exceed dollar amount in case that needs to change as well as the project description. I would suggest we make sure to leave the dollar amount off the agenda posting just in case or clearly note it is preliminary, subject to change. cc: Garry Kimball Danella Elliott Jessica Brettle Bridget Chapman 2015 City of Georgetown Debt Program 2015 CERTIFICATES OF OBLIGATION — Tax -Exempt: (Net Proceeds) 500,000 Sidewalk projects 20 Year Debt Tax -supported 0 11th 12th Streets 1,150,000 Park improvements 20 Year Debt Tax -supported ® Williams Drive Pool ® Splash Pad 870,000 Airport improvements 20 Year Debt Tax -supported Grant match for: (future Airport Fund) ® Runway improvements ® Fuel Farm 900,000 Vehicles &. Equipment 10 Year Debt Tax -supported Warning System grant match Fire replacement vehicle 700,000 Vehicles & Equipment 7 Year Debt Self -Supported Fire SRF 2 TRV Fire vehicles 2015 CERTIFICATES OF OBLIGATION ®Taxable: (Net Proceeds) $6,144,0 Summit at Rivery Park Project 20 Year Debt Self -Supported TiRZ Revenue Public Parking Garage Public Park improvements lmq CD c C) kC ei eq vi V� qC) CD C) O ce LU 0 Cl C = V- En C> 6s &S 431 0 C, O RESOLUTION NO. RESOLUTION AUTHORIZING THE PUBLICATION OF NOTICE OF INTENTION TO ISSUE CITY OF GEORGETOWN, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION; AND OTHER MATTERS RELATED THERETO THE STATE OF TEXAS § CITY OF GEORGETOWN § COUNTY OF WILLIAMSON § WHEREAS, the City Council (the "Council") of the City of Georgetown, Texas (the "City") has determined that it is in the best interest of the City to proceed with the issuance of certificates of obligation ("Certificates") to implement certain of the City's capital improvement programs; and WHEREAS, the City Council of the City finds that the payment in whole or in part of contractual obligations incurred or to be incurred for the purposes set forth in Exhibit "A" attached hereto (the "Contractual Obligations") would be beneficial to the inhabitants of the City and are needed to perform essential City functions; and WHEREAS, the Council has deemed it advisable to give notice of intention to issue the Certificates in a maximum principal amount not to exceed $14,000,000 pursuant to the provisions of the Certificate of Obligation Act of 1971, Section 271.041 et seq., Local Government Code (the "Act") for the purpose of financing the Contractual Obligations; and WHEREAS, prior to the issuance of the Certificates, the City is required under the Act to publish notice of its intention to issue the Certificates in a newspaper of general circulation in the City, the notice stating: (i) the time and place tentatively set for the passage of the ordinance authorizing the issuance of the Certificates, (ii) the maximum amount and purpose of the Certificates to be authorized, and (iii) the manner in which the Certificates will be paid; and WHEREAS, the meeting at which this Resolution is adopted was open to the public and public notice of the time, place and purpose of the meeting was given, all as required by Chapter 551, Texas Government Code, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: 1. Attached hereto as Exhibit "A" is a form of the Notice of Intention to issue the Certificates, the form and substance of which is hereby adopted and approved. 2. Bond Counsel to the City shall cause the notice to be published in substantially the form attached hereto, in a newspaper of general circulation in the City, for two consecutive Georgetown\CO\2015: Notice Res weeks, the date of the first publication to be at least 30 days prior to the time set for the final passage of the ordinance authorizing issuance of the Certificates as shown in the notice. 2. The City Council hereby finds that the issuance of the Certificates complies with the Vision Statement of the City of Georgetown. 3. The Chief Financial Officer, financial advisor and bond counsel to the City are authorized to proceed with preparing the necessary bond and offering documents to effectuate the sale of the Certificates including making application to appropriate rating agencies and bond insurers, if applicable. 4. This Resolution shall become effective immediately upon adoption. The Mayor and City Secretary are hereby authorized and directed to execute the certificate to which this Resolution is attached on behalf of the City, and the Mayor, City Secretary and City Manager are further authorized to do any and all things proper and necessary to carry out the intent of this Resolution. Georgetown\CO\2015: Notice Res 2 RESOLVED this 24th day of March, 2015. ATTEST: CITY OF GEORGETOWN, TEXAS Jessica Brettle, City Secretary Dale Ross, Mayor APPROVED AS TO FORM: Bridget Chapman, City Attorney Georgetown\CO\2015: Notice Res SigPg EXHIBIT A NOTICE OF INTENTION REGARDING CITY OF GEORGETOWN, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION NOTICE IS HEREBY GIVEN that it is the intention of the City Council of the City of Georgetown, Texas, to issue one or more series of tax-exempt and taxable interest bearing certificates of obligation of the City entitled "City of Georgetown, Texas Combination Tax and Revenue Certificates of Obligation," for the purpose of paying contractual obligations incurred or to be incurred by the City for: (1) constructing, improving, extending, expanding and upgrading City sidewalks, including purchasing any necessary right-of-way and equipment; (2) constructing, improving and equipping airport facilities including, runway improvements and fuel farm; (3) constructing, improving, upgrading and equipping City park and recreational buildings and facilities, including Williams Drive Pool and Splash Pad; (4) constructing, improving, extending, expanding and upgrading the City's storm water drainage facilities, including Smith Branch remediation program; (5) constructing, improving, renovating, expanding and equipping City buildings and facilities including the Westside Service Center; (6) purchase of vehicles and equipment; (7) constructing, improving, extending, expanding and equipping the Summit at Rivery Park Project including constructing a public parking garage and public park improvements and (8) professional services including fiscal, engineering, architectural and legal fees and other such costs incurred in connection therewith including the costs of issuing the Certificates. The City Council tentatively proposes to consider for first and final reading at a meeting to commence at 6 o'clock, p.m., on the 12th day of May, 2015 at Council Chambers, 101 E. 7th Street, Georgetown, TX, 78626, the passage of an ordinance authorizing such Certificates of Obligation which ordinance shall be entitled "ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF GEORGETOWN, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015; LEVYING AN AD VALOREM TAX AND THE PLEDGE OF CERTAIN REVENUES IN SUPPORT OF THE CERTIFICATES; APPROVING AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND OTHER AGREEMENTS RELATED TO THE SALE AND ISSUANCE OF THE CERTIFICATES; AND AUTHORIZING OTHER MATTERS RELATED TO THE ISSUANCE OF THE CERTIFICATES." The maximum amount of Certificates of Obligation that may be authorized for such purpose is $14,000,000. The City Council presently proposes to provide for the payment of such Certificates of Obligation from the levy and collection of ad valorem taxes in the City as provided by law and from the surplus revenues of the City's utility system in an amount not to exceed $10,000, being the combined waterworks, sewer and electric system, remaining after payment of all operation and maintenance expenses thereof, and all debt service, reserve and other requirements in connection with all of the City's revenue bonds or other obligations (now or hereafter outstanding) which are payable from all or any part of the net revenues of the City's utility system. CITY OF GEORGETOWN, TEXAS Georgetown\CO\2015: Notice Res A-1 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order KPA-15-003 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the Shell Road Waterline Improvements in the amount of $534,998.00 -- Wesley Wright, P.E., Systems Engineering Director ITEM SUMMARY: This Task Order is Professional Engineering Services to prepare plans and specifications for the construction of a 16-inch water line extension from approximately 1,800 LF north of Sycamore Street on Shell Road to the intersection of SH 195 (approximately 13,500 LF) and a 12-inch water line extension on Shell Spur from Shell Road to Shinnecock Hills Drive (approximately 2,300 LF) as well as a connection at Sun City Boulevard and the intersection of SH 195, and installation of a PRV (pressure reducing valve) on SH 195 approximately 3,500 LF southeast of the intersection of Shell Road. These services will also include topographic survey, boundary surveys, easement field notes and sketches, environmental Phase I, cultural resources investigations and a geological assessment. STAFF RECOMMENDATION: Staff recommends executing Task Order KPA-15-003 for professional services relating to the Shell Road Waterline Improvements with Kasberg, Patrick, & Associates, LP of Georgetown, Texas, in the amount of $534,998.00. GUS BOARD RECOMMENDATION: This item was unanimously recommended by the GUS Board for Council approval at the March 13, 2015 GUS Board meeting. FINANCIAL IMPACT: See attached worksheet. SUBMITTED BY: Wesley Wright, P.E., Systems Engineering Director ATTACHMENTS: Budget Work Sheet Task Order Exhibit A Exhibit B Exhibit C CIP- Budgetary and Financial Analysis Worksheet DATE: PROJECT NAME: Task Order KPA-15-003 2C1 2116/2015 Shell Road Waterline Improvements Division/Department: GUS / Wastewater Director Approval Prepared By: Michael Hallmark Finance Approval La'Ke2/16/15 TOTAL ANNUAL BUDGET 2,521,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B) (A + B) Budget Consulting Right of Way Construction 534,998.00 534,998.00 0.00 0.00 21% 0% 0% Other Costs 0.00 0% Total Current Year Costs 0.00 534,998.00 Approved UtNtKAL LtUUtK AUUUUN I NUIVItStK 660-9-0580-90-125 LY buaget 2,521,000.00 Total Budget 2,521,000.00 TOTAL PROJECT BUDGET 1 2,521,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 534,998.00 534,998.00 21 % Right of Way 0.00 0.00 0% Construction 0.00 0.00 0% Other Costs 0.00 0.00 0% Total Project Costs 1 0.00 534,998.00 534,998.00 Comments: $856K from Prior year budget allocation. TASK ORDER Task Order Task Order No. KPA-15-003, consisting of 27 pages In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP ("Engineer") for Professional Services — Task Order Edition, dated March 23, 2011 ("Agreement"), Owner and Engineer agree as follows: Specific Project Data A. Title: Shell Road Waterline Improvements B. Description: Professional Engineering Services to prepare plans and specifications for the construction of a 16-inch water line extension from approximately 1,800 LF north of the Shell Road/Sycamore Street Intersection of Highwa 195(approx.13 500 LF) and a 12- inch water line extension from Shell Road/Shell Road Spur Intersection to Shinnecock Hills Drive (approx. 2,300 LF) as well as water line connection at Sun City Boulevard/Hwy 195 Intersection and a water line connection and pressure reducing valve installation approximately 3,500 LF southeast of the Shell Road/Hwy 195 in Georgetown. TX. These services will also include topographic surveys, boundary surveys easement field notes and sketches, environmental Phase 1, cultural resources investigations and a geological assessment. C. City of Georgetown Project Number: 2CI D. City of Georgetown General Ledger Account No.: 660-9-0580-90-125 E. City of Georgetown Purchase Order No. F. Master Services Agreement, Contract Number: 2011-702-MSA 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities within the project area. Additionally, Consultant may require assistance from City Staff to verb existing easements within the project area as well as obtain rights of entry from the existing property owners in order to perform the design services. 4. Times for Rendering Services Phase Completion Date Final Design August 1, 2015 Bidding October 1, 2015 Georgetown — Revised 3.11 EJCDC E-505 Standard Form of Agreement Behveen Owner and Engineer Professional Services —Task Order Edition Copyright 02004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment I —Task Order Form Paee I of E 0 VA 8 01 TASK ORDER Construction Administration Payments to Engineer May 1, 2016 A. Owner shall pay Engineer for services rendered as follows: Category of Services Basic Services Project Coordination, Final Design, Bidding, Construction Administration Compensation Method A. Lump Sum Lump Sum or Not to Exceed Amount of Compensation for Services $534, 998. 00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. Consultants: Kasberg, Patrick & Associates, LP — Georgetown, Texas Inland Geodetics, LP — Round Rock, Texas Terracon — Austin, Texas Other Modifications to Agreement: Attachments: Exhibit A — Scope of Services Exhibit B — Fee Schedule Exhibit C — Project Location Map Documents Incorporated By Reference: The Agreement effective March 23, 2011. Georgetown — Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services —Task Order Edition Copyright 02004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment I —Task Order Form Paee 2 of 4 TASK ORDER Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is OWNER: am Name: Dale Ross Title: Mayor, City of Georgetown Date: ATTEST: Jessica Brettle, City Secretary STATE OF TEXAS COUNTY OF WIL-LIAMSO 1 2015. ENGINEER: By: Name: Alvin R. Sutton III, PE, CFM Title: Principal Engineer License or Firm's Certificate No. F-510 State o£ Texas Date: I -Z g / l5 APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM "P" APPROVED AS TO FORM VERIFIED: Vickie Graff, CPPO, CTPM Contract Coordinator }CORPORATE }ACKNOWLEDGEMENT On this 1;4-% day of , 2015, Alvin R. Sutton III, PE, CFM personally appeared before me and proved to rU through satisfactory evidence of identification to be the person who signed this Document in my presence. [SEAL] M,P,i°P�% DQRiS M.�t►ALI FRS •t Q notary public • Stale of Texas w ���'r ••• { � Commission Expires: 12127M ��?PdPd'Ov'�f.•t�•�.'h.•�:'�S�PC;�l��^F�^?�'!�G�SK�. R'�?9!�'k`� D-n. LE" Notary Public My Commission Expires: / :2 - �t7— 17 Georgetown — Revised 3.11 EJCDC E-505 Standard Form ofAgreement Between Owner and Engineer Professional Services —Task Order Edition Copyright 02004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1—Task Order Form Paee 3 of 4 TASK ORDER Owner: Designated Representative for Task Order: Name: Michael Hallmark Title: Project Manager Address: P.O. Box 409 Georgetown, TX78627 Phone: (512) 930-3569 Fax: (512) 930-3559 E-Mail: Michael.Hallmark@georgetov%rn.org Engineer: Designated Representative for Task Order: Name: Trae Sutton, P.E., CFM Title: Principal Address: 1008 South Main Street Georgetown, TX 78626 Phone: (512) 819-9478 Fax: (254) 773-6667 E-Mail: TSuU011Qkpaenaineers.com Georgetown — Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services —Task Order Edition Copyright 02004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1—Task Order Form Page 4 of 4 EXHIBIT A — DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The Shell Road Water Line Extension Project is for the construction of a 16-inch water line extension from approximately 1,800 LF north of the Shell Road/Sycamore Street Intersection of Highway 195 (approx.13,500 LF) and a 12-inch water line extension from Shell Road/Shell Road Spur Intersection to Shinnecock Hills Drive (approx. 2,300 LF). This project will also consist of a water line connection at Sun City Boulevard/Hwy 195 Intersection and a water line connection and pressure reducing valve installation approximately 3,500 LF southeast of the Shell Road/Hwy 195 in Georgetown, TX. The scope of work for this project will consist of professional services that includes engineering design, topographic surveys, boundary surveys, easement field notes and sketches, Phase I environmental investigations, cultural resources investigations and a geological assessment. The scope of work does not include Phase II environmental investigation services in the event any environmental issues are found. Scope of Services: The scope of services associated with the Shell Road Water Line Extension Project includes: I. Schematic Design a. Develop Rights -of -Way, Easements and Property Map i. The ENGINEER will research available information to determine existing City of Georgetown rights -of -way, easements and private property boundaries within the project area. ii. The ENGINEER will develop a map to illustrate the rights -of -way, easements and private property boundaries. iii. The ENGINEER will request dry utility locations through the Texas One Call System. iv. The ENGINEER will insert existing City of Georgetown utility information and marked dry utility information into the map to reference. v. The ENGINEER will produce an overall map to be used for the project alignment. b. Develop Proposed Alignment and Verify i. The ENGINEER will utilize the rights -of -way, easements and property map to develop the proposed alignment of the utilities. ii. The ENGINEER will walk the project route to identify alignment changes and obstacles. iii. The ENGINEER will verify the alignment to release design surveys to commence. c. Develop Project Layout with Connections i. The ENGINEER will utilize all gathered information to develop the proposed horizontal alignment layout. ii. The ENGINEER will develop connection to the existing City of Georgetown Water Utility. iii. The ENGINEER will develop connection to the existing City of Georgetown Wastewater Utility. d. Review Alignment with City Staff i. The ENGINEER will coordinate and meet with City Staff to review the proposed alignment. All information discovered concerning existing dry utilities, obstacles, rights -of -way, easements and private property will be discussed. ii. The ENGINEER will develop a consensus with City Staff on the proposed alignment and adjust as agreed upon. e. Finalize the Alignment i. The ENGINEER will utilize the Schematic Design, coordination meetings and consensus to finalize the utility locations for the project. ii. The ENGINEER will generate a revised map illustrating rights -of -way, easements, private property boundaries, dry utilities and the proposed utility infrastructure. f. Coordinate with Dry Utilities i. The ENGINEER will coordinate a meeting with all affected dry utilities and City Staff to discuss the proposed alignment and relocations, if any, of dry utilities. H. Final Design a. Develop Survey Data into Surfaces i. The ENGINEER will develop from the field survey data, surfaces for the project to allow for integrated computer surface design. ii. The ENGINEER will incorporate City of Georgetown imagery into the field surveys and integrate the two as a model. b. Develop Plan and Profiles for the Water Utility i. The ENGINEER will utilize the surface model and the finalized alignment to develop plan and profile for the water utility. ii. The ENGINEER will produce 11"x17" sheets illustrating the location of the proposed water line improvements both horizontally and vertically. iii. The ENGINEER will illustrate all depth to existing ground over the centerline of the proposed waterline. iv. The ENGINEER will illustrate all obstacles, dry utilities, rights -of -way, existing easements, proposed easements and private property. v. The ENGINEER will illustrate all proposed slopes, elevations, locations and fittings for the water line utility. c. Develop Project Layout with Connections i. The ENGINEER will develop connection details for connection to the existing City of Georgetown Water Utility. d. Develop Erosion Control & Traffic Control Plan i. The ENGINEER will develop erosion control for the construction of the project. ii. The ENGINEER will prepare plan sheets illustrating locations and types of Temporary Best Management Practices for erosion control. These sheets will be available for use by the contractor in obtaining permits from the TCEQ for construction of the project. iii. The ENGINEER will develop a traffic control plan to be utilized for this project. e. Develop Project Details i. The ENGINEER will develop details for the project to include: 1. Water Line Details 2. Trench and Bedding Details 3. Erosion Control Details 4. Concrete Details 5. Traffic Control Details 6. Casing and Encasement Details 7. Misc. Details f. Design Roadway/Driveway Crossings i. The ENGINEER will locate areas where the proposed utilities will cross existing roadways and driveways for construction of the project. ii. The ENGINEER will determine, in conjunction and consensus with City Staff the method of crossing (open cut or bore). iii. The ENGINEER will develop plan sheets illustrating the proposed crossings. g. Design Connections i. The ENGINEER will determine locations and size of the existing water utility. This will be accomplished by field investigations, reviewing of record drawings and meetings with City Staff. ii. The ENGINEER will design connections for the 8-inch water line improvements to the existing water utility. iii. The ENGINEER will design connections for the service connections to residential and commercial customers. h. PRV Design i. The ENGINEER will prepare a designed layout and bypass, including all valving, piping, vault and connection details. ii. The ENGINEER will size the proposed PRV and determine the PRV Settings. i. Complete Plans and Specifications i. The ENGINEER will develop specifications for the project. ii. The ENGINEER will develop project quantities for all proposed bid items for the project. iii. The ENGINEER will review the plans and specifications that have been developed for quality assurance and quality control (QA/QC). iv. The ENGINEER will adjust the plans and specifications from the QA/QC. v. The ENGINEER will coordinate the plans and specifications. vi. The ENGINEER will develop General Notes for the Project and index sheet for the plans. vii. The ENGINEER will print all specifications and plans to be bound for submittal. j. Review Plans with City Staff, Incorporate Comments and Prepare for Bidding i. The ENGINEER will schedule a meeting with City Staff to review the plans and specifications. ii. The ENGINEER will receive all City Staff comments and incorporate into the plans. Once comments have been incorporated the ENGINEER will schedule a second meeting with City Staff to review the revised plans. iii. The ENGINEER will submit bidding documents to purchasing for comments. All comments will be addressed. iv. The ENGINEER will prepare documents for bidding and assist the City Staff in advertising the project. v. The ENGINEER will prepare a final Opinion of Probable Construction Cost. III. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre -Bid Conference, develop an agenda and sign in sheet, conduct the Pre -Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. IV. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. Once the contractor has executed the contract documents, they will be checked for proper documentation and forwarded to the City of Georgetown for execution. b. The ENGINEER will schedule and conduct the Pre -Construction Conference. Minutes from the conference will be taken and distributed. c. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor. d. The ENGINEER will hold regularly scheduled construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. e. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on -site representation for the project. f. The ENGINEER will develop pay estimate forms for the project. These will be 9. distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. h. The ENGINEER will develop final record drawings for the City of Georgetown Staff. The record drawings will be presented in the form of a DVD with pdf of each plan sheet and a full I Ix17 hard copy. The ENGINEER will prepare a project closeout package that will include final record drawings, final pay estimate, final closeout change order and any other project closeout documentation. r — PROFESSIONAL LAND SURVEYORS 2 January 2015 26 January 2015 (revised) Trae Sutton, PE, CFM Kosberg, Patrick & Associates, LP 1008 South Main Street Georgetown, TX 78626 1504 Chisholm Trail Road Suite 103 Round Rocic, TX 78681 512-238-1200 512-238-1251 fax TBPLS Firm Reg. No. 10059100 RE: Engineering Design Surveying Project: City of Georgetown - Shell Road Waterline Extension Project Mr. Sutton: Inland Geodetics,LLC (Inland) is pleased to submit our proposal for professional land surveying services related to the above referenced project. SCOPE OF SERVICES Limits: Encompassing an 80 foot strip of route survey (from edge of pavement to 50 feet west of ROW line) from 2000 feet northerly of the Georgetown Village Subdivision, thence along the westerly ROW line of Shell Road to SH 195. The project will include an 60 foot route survey along Shell Spur along the ROW (side TBD). Total distance for the project is approximately 17000 feet In length. Two areas of approx. 2500 SF along the southerly ROW line of SH 195 will be surveyed for waterline ties at Sun City Blvd. and 3500 feet easterly of Shell Road. As per email dated 16 Dec 2014 and 26 Jan 2015, and ensuing phone briefings, we have prepared this scope of services for the required land surveying services. Below is our proposed Scope of Services and estimated fees. NOTE: This proposal assumes that ROE will be provided by the City of Georgetown prior to work commencing in private property. Boundary/Topographic Surveying l . Inland will prepare a property schematic generated from record data as prepared for Shell Road and Shell Spur for the total project as now briefed to include a list of property owners. 2. Inland will establish and/or recover survey datum control as established previously for local COG, State and County projects in the immediate vicinity of this project. The values will be reconciled to NAD 83 Texas State Plane Coordinates, Central Zone 4203, US Survey feet. Elevations will be GPS orthometric heights as derived from GPS Static observations within the project limits. 3. Design and establish additional horizontal survey traverse as needed for topographic data gathering procedures. 4. Inland will perform differential level loops for installation of a benchmark system at strategic locations at approximate 1000 foot intervals within the project limits only to the extent to augment the University Blvd. vertical control network already established. 5. Collect spot elevations along the project route Including edges of pavement, back of curbs, driveways, visible utilities, owner located utility markings, drainage structures, centerline of roads, trees 8" and up, any other hard surfaced improvements within the defined area, grade breaks, flowlines of watercourses, and other significant features relevant to the project (MH Inverts, if any). The collected data will include spot elevations and breaklines sufficient to generate a 1 foot contour Interval DTM for the project. 6. Inland will perform sufficient boundary analysis to prepare easement acquisition deliverables for up to 34 permanent easements along the project route. This proposal assumes that there will be preparation of Temporary Construction Easements (if any) and that the TCE will be a statement of minimal description and will be parallel and coincident with the existing permanent easement AND that a minimal sketch depicting the TCE will be delivered as support to the permanent easement description. KPA -- Shell Road WL Extension Page 2 Inland will place an 811 Utility locate request for the project areas and record responses from respective owners. 8. Deliverables will include an Autocad 3D file with break -lines, an XML tin file, and ASCII point file will be delivered, A DTM file processed to 1.0 foot contours will be provided. A list of benchmarks and project control coordinates will be included in list formats and notated in the DTM file. 9. Inland will locate and process up to 12 geotechnical boreholes within the project limits. This proposal assumes a separate mission for collecting this information but is Included in the field survey estimates. The estimated lump sum fee for topographic surveying is: $ 38,152.00 The estimated lump sum fee for boundary surveying is: $ 13,980.00 The estimated lump sum fee for easement products per parcel is: $ 2,802.00 NOTE: This proposal understands that Kosberg -Patrick & Associates, LP will provide a VALID and CURRENT Tax Exempt Resale Certificate Issued from the City of Georgetown for the purchase of taxable land surveying services as a component of their deliverables. A copy of this certificate will be forwarded to Inland Geodetics, LLC in lieu of Incurring sales tax charges for the boundary surveying portion of this proposal. Inland will begin work within one week of Notice to Proceed. It is estimated that the services will require 5 weeks of field work days with weather or access extensions. It is estimated that the easement products will require approximately 10 weeks from receipt of the parcel configurations. The estimated fee proposed above are based on personnel time required to perform the described Scope of Services. Additional time requirements resulting from project scope changes, repeated trips for utility locations, route changes, plan revisions, field recovery of or discrepancies of control provided will be considered reasonable cause for us to seek additional compensation for services not Included in these amounts. Respectfully Submitted, Steve rues ale, RPLS, LSLS Inland Geodetics, LLC December 17, 2014 Mr. Trae Sutton, PE, CFM Kasberg, Patrick & Associates, LP 1008 South Main Street Georgetown, TX 78626 Telephone: 512 819-9478 E-mail: tsutton@kpaengineers.com , '' r: ,a } RE: Proposal for Phase I Environmental Site Assessment and other Consulting Services Shell Road/Shell Spur Water Line Georgetown, TX Terracon Proposal No. P96141530 Dear Mr. Sutton: Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to Kasberg, Patrick & Associates, LP (client) to conduct a Phase I Environmental Site Assessment (ESA) and other consulting services of the above -referenced site. We understand the site is an approximate 15,300 linear foot proposed water line extension along Shell Road extending southwest from Highway 195 and a 2,800 linear foot proposed water line extension along Shell Spur southeast from Shell Road in Georgetown, Texas. If this is not accurate, or if you have additional useful information, please inform us as soon as possible. 2k SCOGPE OAF-SERt GE-2, 2.1. Base Phase 1 ESA Services The ESA will be performed consistent with the procedures included in ASTM E 1527-13, Standard Practice for Environmental Site Assessments: Phase 1 Environmental Site Assessment Process. The purpose of this ESA is to assist the client in developing information to identify recognized environmental conditions (RECs - as defined below) in connection with the site as reflected by the scope of this proposal. If modifications to the scope of services are required, please contact us to discuss proposal revisions. Terracon Consultants, Inc. 5307 Industrial Oaks Blvd. Suite 160 Austin, TX 78735 P 512-442-1122 F 512-442-1181 terracon.com Proposal for Phase I Environmental Site Assessment — Kasberg, Patrick & Associates, LP Georgetown, TX(tT�` December 27, 2014 Terracon Proposal No. P96141530 Physical Setting The physical setting for the site will be described based on a review of the applicable LISGS topographic quadrangle map, USDA soil survey, and selected geologic reference information. Historical Use Information A review of selected historical sources, where reasonably ascertainable and readily available, will be conducted in an attempt to document obvious past land use of the site and adjoining properties back to 1940 or when the site was initially developed, whichever is earlier. The following selected references, depending on applicability and likely usefulness, will be reviewed for the site. Historical topographic maps Aerial photographs (approximate 10 to 15 year intervals) City directories (approximate 5 year intervals) Fire (Sanborn) insurance maps Property tax file information Site title search information, if provided by client Environmental liens, if provided by client Building department records Zoning records Prior environmental reports, permits and registrations; or geotechnical reports, if provided by the client Pursuant to ASTM E 1527-13, the client should engage a title company or title professional to undertake a review of reasonably ascertainable recorded land title records and lien records for environmental liens currently recorded against or relating to the site. If the client is unable to provide land title records or environmental lien information, an abstract firm may be contracted by Terracon to develop a chain of title from a review of land title records for an additional fee. Documentation of environmental liens, if recorded, will be provided with the chain of title. Note, however, unless specifically requested within three days of project commencement, Terracon will rely on the client to provide land title records. If land title records or environmental lien information are not provided for review in a timely manner, Terracon may conclude that the absence of records represents a significant data gap, which must be documented in the final report. Responsive Resourceful Reliable 2 Proposal for Phase I Environmental Site Assessment, r Kasberg, Patrick & Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 The client and the current owner or their representative will be interviewed to provide information regarding past uses of the site and information pertaining to the use of hazardous substances and petroleum products on the site. Additionally, a reasonable attempt will be made to interview past owners, operators, and occupants of the site to the extent that they are identified within the scope of the ESA and are likely to have material information that is not duplicative of information already obtained through the assessment process. REC Definition Recognized Environmental Conditions are defined by ASTM E 1527-13 as 'the presence or likely presence of any hazardous substances or petroleum products on a property under conditions that indicate an existing release, a past release, or a material threat of release of any hazardous substances or petroleum products into structures on the property or into the ground, groundwater, or surface water of the property. The term includes hazardous substances or petroleum products even under conditions of compliance with laws. The term is not intended to include de minimis conditions that generally do not present a material risk of harm to the public health or the environment and that generally would not be the subject of an enforcement action if brought to the attention of appropriate governmental agencies." Regulatory Records Review Consistent with ASTM E 1527-13, outlined below are the following federal, state, and tribal databases, where applicable are typically reviewed for indications of RECs, and the approximate minimum search distance of the review from the nearest property boundary. Evaluating identified regulatory facilities for potential vapor intrusion conditions is outside the scope of this proposal. A database firm will be subcontracted to access governmental records used in this portion of the assessment. Additional federal, state, and local databases may be reviewed if provided by the database firm. Determining the location of unmapped facilities is beyond the scope of this assessment. Governmental Records I Search Distance Federal NPL Site List Federal NPL (Delisted) Site List Federal CERCLIS Site List Federal CERCLIS NFRAP Site List Federal RCRA Corrective Actions (CORRACTS) TSD Facilities List Federal RCRA Non-CORRACTS TSD Facilities List Federal RCRA Generators List Federal Institutional Control/Engineering Control Registries Federal ERNS List State and Tribal -Equivalent NPL Site Lists State and Tribal -Equivalent CERCLIS Lists 1.0 mile 0.5 mile 0.5 mile 0.5 mile 1.0 mile 0.5 mile Site and Adjoining Site Only Site Only 1.0 mile 0.5 mile Responsive - Resourceful Reliable 3 Proposal for Phase 1 Environmental Site Assessment; Kasberg, Patrick & Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 Governmental Records Search Distance State and Tribal Landfill and/or Solid Waste Disposal Site Lists 0.5 mile State and Tribal Leaking UST Lists 0.5 miie State and Tribal Registered UST Lists Site and Adjoining State and Tribal Institutional Control/Engineering Control Registries Site Only State and Tribal VCP Site Lists 0.5 mile State and Tribal Brownfield Site Lists 0.5 mile Tribal databases will only be evaluated if the site is located in an area where a recognized tribe has jurisdiction for environmental affairs. In addition to the database review and if customary practice for the site location, an attempt will be made to review reasonably ascertainable and useful local lists or records such as Brownfield sites, landfill/solid waste disposal sites, registered storage tanks, land records, emergency release reports, and contaminated public wells. A reasonable attempt will also be made to interview at least one staff member of any one of the following types of local government agencies: fire department, health agency, planning department, building department, or environmental department. As an alternative, a written request for information may be submitted to the local agencies. If the results of the regulatory records review/local agency inquiry appear to warrant a review of applicable regulatory agency files, a cost estimate will be provided to the client for pre -approval. Review of regulatory files, when authorized, will be for the purpose of identifying RECs. Assessment of vapor intrusion conditions is outside the scope of a Phase I ESA. Please note that all requested files may not be available from regulatory agencies within the client's requested project schedule. Site and Adjoining/Surrounding Property Reconnaissance A site reconnaissance will be conducted to identify RECs. The reconnaissance will consist of visual observations of the site from the site boundaries and selected interior portions of the site. The site reconnaissance will include, where applicable, an interview with site personnel who the client has identified as having knowledge of the uses and physical characteristics of the site. Pertinent observations from the site reconnaissance will be documented including: Site description General site operations Aboveground chemical or waste storage Visible underground chemical or waste storage, drainage, or collection systems Electrical transformers Responsive - Resourceful Reliable 4 Proposal for Phase 1 Environmental Site Assessment Kosberg, Patrick & Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 Obvious releases of hazardous substances or petroleum products The adjoining property reconnaissance will consist of visual observations of the adjoining/surrounding properties from the site boundaries and accessible public right-of-ways. Report Preparation Two hard copies and a PDF-formatted copy of the final report will be submitted that presents the results of this assessment, based upon the scope of services and limitations described herein. The final report will be signed by an environmental professional responsible for the Phase I ESA, and the report will contain an environmental professional statement as required by 40 CFR 312.21(d). Recommendations will be developed as part of the Phase I ESA scope of services. Prior to final report issuance, the client may request additional copies at a charge of $50.00 per report copy. 2.2 Additional Services Beyond Base ESA At the direction of the client, additional services beyond the scope of the base Phase I ESA have been included. Geologic Assessment A Geologic Assessment (GA) is required by the Texas Commission on Environmental Quality for all site development activities over the Recharge Zone of the Edwards Aquifer. A GA is also required for any installation of above -ground or underground storage tank facilities within the Recharge Zone or the Transition Zone of the Edwards Aquifer. The purpose of the GA is to identify and characterize any significant geologic or manmade features, as defined in 30 TAC §213, present within the study area. These features include closed depressions, sinkholes, caves, faults, fractures, wells, borings, and excavations. Particular attention will be paid to any sensitive features, which are defined as features where rapid infiltration from the surface to the Edwards Aquifer can occur. Each feature observed will be numbered, described and measured, plotted on a site map, and tabulated. The GA report will include the completed Geologic Assessment Table; the completed Geologic Assessment Form; a brief narrative description of any identified features and site specific geology; and a site geologic map identifying the location of all identified features. The site geologic map will be at the same scale as the base map included in the Water Pollution Abatement Plan (WPAP), being prepared by others. A base map of the site, including current tree and topographic survey information, at the same scale used in the WPAP must be provided to Terracon prior to initiation of our field investigation. The cost estimate does not include any Responsive Resourceful Reliable 5 Proposal for Phase I Environmental Site Assessment �,- Kasberg, Patrick & Associates, LP Georgetown, TX ;r t"`'G=( December 27, 2014 Terracon Proposal No. P96141530 nand excavation of potential karst features. Hand excavation to confirm the status of a karst feature will be billed on a time and materials basis. Cultural Resources A qualified professional archaeologist will compile and review published, readily available resource documents and archival data to identify areas of interest and historic properties within the defined area of potential effect (APE). Results of the desktop review will be used to initiate consultation with the Texas Historical Commission (THC) and direct fieldwork, if permitting were required by the THC under the Antiquities Code of Texas. To evaluate the possibility of the site containing undocumented cultural resources, an intensive pedestrian survey with shovel test excavations would be conducted to standards promulgated by the THC. Minimum survey standards for projects of this size and nature require 16 shovel test excavations per mile, and as such, approximately 55 shovel tests excavations will be used to assess the presence of buried cultural resources. The actual amount of shovel tests may vary depending upon the physical environment and the presence of cultural resources. Each shovel test will be excavated in arbitrary 20-centimeter levels to the bottom of Holocene deposits or approximately one meter in depth, whichever is encountered first. All excavated sediment will pass through %-inch hardware mesh. In addition to subsurface investigations, a systematic survey of the cultural resources across the entire approximately 3.4-mile (15,300 and 2,800 feet) APE will be performed. Any cultural materials encountered will be adequately recorded and returned to place, and if sites are present, they will be documented with the Texas Archaeological Research Laboratory. All records will be curated by the Center for Archaeological Studies at Texas State University upon completion of the project. Intensive Pedestrian Survey with Backhoe Trenching (Optional) In the event that the THC permitting parameters require backhoe trenching in addition to the intensive pedestrian survey with shovel testing, Terracon would cant' out such services in accordance with THC survey standards. For the purpose of the current proposal, we estimate for six backhoe trench excavations, which would likely require approximately two full work days. Each trench would measure approximately one meter in width and five meters in length, and the depth of excavation would depend on the depth of Holocene soil and project design parameters. Each trench would be excavated in approximately 50-centimeter levels, and select samples from each level would be passed through 1/4-inch hardware mesh. Trench profile exposures would be described and photographed, and each trench location would be collected with a handheld GPS unit. Comprehensive reports typically address the applicable regulatory framework, present the results of archival research, describe the methodology, and provide site -specific conclusions and recommendations, as appropriate. Exhibits such as figures, forms, and photographs are included as appendices. Draft documents are reviewed in-house for quality assurance purposes Responsive Resourceful Reliable 6 Proposal for Phase I Environmental Site Assessment F. Kasberg, Patrick &Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 and initially provided to the client in electronic format by e-mail for review and/or approval. A copy of the draft report is then submitted to THC for comments by a regulatory archaeologist. Pending revisions and ultimate approval, the finalized report is delivered to the client and THC. Should permitting be required, then a minimum of 11 copies of the final report are distributed to libraries across Texas and records are archived to complete permitting requirements. Copies requested post -delivery or in addition to the above can be provided for an additional fee. General Limitations The cultural resource services described above will be performed in accordance with current, generally accepted professional practices in the local area. No warranties, express or implied are intended or made. Work associated with formal eligibility testing or data recovery is not anticipated by this Scope of Services, and Terracon will prepare a separate Scope of Services for these, at the client's request, should such services be deemed necessary. The proposed fee does not include any artifact curation fees. Although not anticipated, should artifact curation be required, the client will be responsible for paying these fees. This proposed Scope of Services does not include backhoe trenching or subsurface remote sensing, and should such services be requested by THC, work would be performed under a separate written agreement at an additional fee. The stated and inherent limitations of the Scope of Services proposed herein must be considered when the user formulates opinions as to potential regulatory requirements with development of the site. 2.3 Additional Services Not Included The following services, although not specifically required by ASTM E 1527-13, may also be performed concurrently with ESAs and may be beneficial for the evaluation of environmental conditions and/or an evaluation of specific business environmental risks at the site. At your direction, these services have not been included as part of the scope of services for this ESA. Please note that this list is not all-inclusive. If you seek additional services, please contact us for a supplemental proposal and cost estimate. Radon Records Review Drinking Water Records Review . Wetland Review Threatened/Endangered Species Review Vapor Encroachment Screening Regulatory Agency File Review Responsive Resourceful Reliable 7 Proposal for Phase I Environmental Site Assessment Kasberg, Patrick & Associates, LP Georgetown, TX I' Lj,-=,1- J. December 27, 2014 Terracon Proposal No. P96141530 2.4 Schedule Services will be initiated upon receipt of the written notice to proceed. The final report will be submitted 15-20 business days after receipt of your written notice to proceed, assuming site access can be obtained within five days after the notice to proceed. In order to comply with the proposed schedule, please provide the following items at the time of notification to proceed. A signed Agreement for Services evidencing acceptance of this scope of services The completed ASTM E 1527-13 User Questionnaire, supplied as an attachment to this proposal Right of entry to conduct the assessment, including access to building interiors Notification of any restrictions or special requirements (such as confidentiality, scheduling, or on -site safety requirements) regarding accessing the site An accurate legal description. and/or a diagram of the site such as a surveyor's plat map or scaled architect's drawing (if such diagrams exist) Current site owner, property manager, occupant information (including tenant list), and contact information for persons knowledgeable about the site history including current and historical use of hazardous substances and petroleum products on site (e.g., names, phone numbers, etc.) Copies of environmental reports, permits and registrations, and geotechnical reports that were previously prepared for the site Information relating to known or suspect environmental conditions at the site, including commonly known or reasonable ascertainable information within the local community about the site that is material to RECs in connection with the site Information about environmental liens and activity and use limitations for the site, if any Specialized knowledge or experience that is material to RECs in connection with the site, if any Knowledge that the purchase price of the site is significantly less than the purchase price of comparable properties Land title records Please note that requested regulatory files or other information may not be provided to Terracon by the issuance date of the report. Consideration of information not received by the issuance date of the report is beyond the scope of this ESA. Responsive Resourceful Reliable 8 Proposal for Phase I Environmental Site Assessment Kasber , Patrick & Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 2.5 Reliance The ESA report will be prepared for the exclusive use and reliance of Kasberg, Patrick & Associates, L.P. Reliance by any other party is prohibited without the written authorization of the client and Terracon. If the client is aware of additional parties that will require reliance on the ESA report, the names, addresses, and relationship of these parties should be provided for Terracon approval prior to the time of authorization to proceed. Terracon may grant reliance on the ESA report to those approved parties upon receipt of a fully executed Reliance Agreement (available upon request) and receipt of information requested in the Reliance Agreement. If, in the future, the client and Terracon consent to reliance on the ESA by a third party, Terracon may grant reliance upon receipt of a fully executed Reliance Agreement, requested information and receipt of an additional minimum fee of $400.00 per relying party. Reliance on the ESA by the client and all authorized parties will be subject to the terms, conditions, and limitations stated in the Agreement for Services, sections of this proposal incorporated therein, the Reliance Agreement, and ESA report. The limitation of liability defined in the Agreement for Services is the aggregate limit of Terracon's liability to the client and all relying parties. Continued viability of the report is subject to ASTM E 1527-13 Sections 4.6 and 4.8. If the ESA will be used by a different user (third party) than the user for whom the ESA was originally prepared, the third party must also satisfy the user's responsibilities in Section 6 of ASTM E 1527-13. 2.6 Scope and Report Limitations The findings and conclusions presented in the final report will be based on the site's current utilization and the information collected as discussed in this proposal. Please note that we do not warrant database or third party information (such as from interviewees) or regulatory agency information used in the compilation of reports. Phase I ESAs, such as the one proposed for this site, are of limited scope, are noninvasive, and cannot eliminate the potential that hazardous, toxic, or petroleum substances are present or have been released at the site beyond what is identified by the limited scope of this ESA. In conducting the limited scope of services described herein, certain sources of information and public records will not be reviewed. It should be recognized that environmental concerns may be documented in public records that are not reviewed. This ESA does not include subsurface or other invasive assessments, business environmental risk evaluations, or other services not particularly identified and discussed herein. No ESA can wholly eliminate uncertainty regarding the potential for RECs. The limitations herein must be considered when the user of this report Responsive Resourceful Reliable 9 Proposal for Phase I Environmental Site Assessment Kasberg, Patrick & Associates, LP Georgetown, TX i! I, _;,:�P— '! December 27, 2014 Terracon Proposal No. P96141530 formulates opinions as to risks associated with the site. No warranties, express or implied, are intended or made. An evaluation of significant data gaps will be based on the information available at the time of report issuance, and an evaluation of information received after the report issuance date may result in an alteration of our opinions and conclusions. We have no obligation to provide information obtained or discovered by us after the date of the report, or to perform any additional services, regardless of whether the information would affect any conclusions, recommendations, or opinions in the report. This disclaimer specifically applies to any information that has not been provided by the client. UO C,0RfJPEM V [OLM Base Phase I ESA Services Fee Base Phase 1 ESA Services - Lump Sum (Includes items outlined in Section 2.1. Cost to contract an abstract firm to develop a chain of title or environmental lien search is not included in this fee.) $2,800 Additional Services Fee Radon Records Review Radon Testing Vapor Encroachment Screening Regulatory Agency File Review Lead in Drinking Water Records Review Geologic Assessment - GA $3,200.00 Wetland Review Threatened/Endangered Species Review Cultural Resourc $11,200.00 Additional Services - Subtotal $14,400.00 Lump Sum Total $17,200.00 - iNot inciuoea in the scope of services per the client's direction. The fee is valid for 90 days from the date of this proposal and is based on the assumption that all field services will be performed under safety Level D personal protective procedures and that Responsive Resourceful Reliable 10 Proposal for Phase I Environmental Site Assessment Kasberg, Patrick & Associates, LP Georgetown, TX December 27, 2014 Terracon Proposal No. P96141530 only one site visit will be made by Terracon personnel. The lump sum fee is based on the assumptions and conditions provided at the time of this proposal. If this proposal meets with your approval, work may be initiated by returning an original copy of the attached Agreement for Services to our Austin office. Project initiation may be expedited by sending a copy of the signed Agreement for Services via e-mail or facsimile. We appreciate the opportunity to provide this proposal and look forward to working with you on this project. If you have any questions or comments regarding this proposal or require additional services, please give me a call. Sincerely, Terracon Consultants, Inc. Rhonda L.' 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Z in f4 in ; U u uo 4 O � L < F o Z ZO C E.. G• O E z z V < < Z 7 z o uza�� C<zQ0 Z N M Z V City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to award the contract for Electric System Substation Maintenance to M&S Power Systems of Spring Branch, Texas, with a five year contract total of $93,239.00 -- Glenn W. Dishong, Utility Director ITEM SUMMARY: Four bids for Substation Maintenance were opened February 23, 2015. This contract covers the maintenance requirements for the City owned substation equipment. It is for the five years necessary to perform all required maintenance in a maintenance cycle. As the requirements vary during a cycle, each year of the contract was bid separately. Expenditures during each year of the contract are expected to be less than the amount required for Board and Council approvals. The first year of the contract is for $26,595.00 with a five year contract total of $93,239.00 for existing equipment. The bid also contains per unit and hourly rates for future equipment additions and emergency repairs which would raise the totals for the year the service performed in. The maintenance requirements are based on manufactures recommendations and the LCRA Standards for Inspection and Maintenance of LCRA Transmission Services Corporation Equipment and Facilities. These standards are used to meet NERC Regulatory requirements. STAFF RECOMMENDATION: Staff recommends approval to award the contract to M&S Power Systems with a five year contract total of $93,239.00. GUS BOARD RECOMMENDATION: This item was unanimously recommended by the GUS Board for Council approval at the March 13, 2015 GUS Board meeting. FINANCIAL IMPACT: Funds for this expenditure are available in the T&D Services Budget, Account Fund 610-5-0525-51-530 Maint. Distribution System 2014/15 Actual Budget $26,595.00 2014/15 Total Budget $547,075.00 SUBMITTED BY: Glenn W. Dishong, Utility Director ATTACHMENTS: Substation Maintenance Bid Evaluation Substation Maintenance 2015-2020 Evaluation Worksheet Score\Comments M&S Power Systems LCRA Shermco Pike Criteria/Score Price: 50 40 30 20 Comments: Business History and Experience: 20 20 15 20 Comments: Prior issues with billing and receiving test results. References: 20 20 20 20 Comments: Personnel to be assigned to project: 10 10 10 10 Comments: Total 100 90 75 70 Bid Prices 2015 $26,595.00 $42,650.00 $40,620.00 $56,745.00 2016 $23,055.00 $39,612.50 $38,095.00 $46,250.00 2017 $20,111.00 $35,057.50 $31,405.00 $42,792.35 2018 $15,054.00 $26,415.00 $27,581.00 $34,256.70 2019 $8,424.00 $14,755.00 $23,746.00 $23,886.00 Total $93,239.001 $158,490.001 $161,447.001 $203,930.05 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Second Reading of an Ordinance amending the 2014/15 Annual Budget due to the consolidation of Water Services in the Western District that had not been finalized when the budget was originally adopted -- Micki Rundell, Chief Financial Officer (action required) ITEM SUMMARY: This budget amendment recognizes the revenues and expenses associated with the consolidation of Chisholm Trail Special Utility District (CTSUD) into the City's Water Services Fund to provide services to customers in the Western District. This consolidation had not been finalized and the transaction completed at the time the 2014/15 Annual Budget was prepared and adopted. Staff had prepared to bring this budget amendment for the 2014/15 (current year) Annual Budget after the beginning of the fiscal year and the acquisition transaction was completed. Additionally, staff wanted to ensure all data was accurate and complete, therefore, waited until after the September 30, 2014 annual audit process was completed. This amendment is only impacting the Water Services Fund. Additionally, the General Fund will recognize $570,000 of Return on Investment (ROI) revenue that is not included in the amendment, since it is not being appropriated at this time. A portion of these funds will be needed to offset the costs associated with the change in City Manager that occurred earlier this fiscal year and will be included in a later budget amendment planned for this summer. The summer budget amendment will address any additional grant funding or other allocations that the Council determines should be made. SPECIAL CONSIDERATIONS The City Charter requires that a majority plus one must approve an amendment to the approved budget. The City charter allows for budget amendments in emergency situations and when the issues and needs were unknown at the time the budget was adopted. ATTACHMENTS Proposed Ordinance Exhibit A FINANCIAL IMPACT: The proposed budget amendment does increase total City appropriations by $4,649,750 that is offset by water revenues generated within the Western District service area. SUBMITTED BY: Becky Huff ATTACHMENTS: Proposed Ordinance Exhibit A ORDINANCE NO. AN ORDINANCE AMENDING THE 2014/15 ANNUAL BUDGET DUE TO THE CONSOLIDATION OF WATER SERVICES IN THE WESTERN DISTRICT THAT HAD NOT BEEN FINALIZED WHEN THE BUDGET WAS ORIGINALLY ADOPTED; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City has consolidated and took over water operations in the Western District, formerly Chisholm Trail Special Utility District (CTSUD); and WHEREAS, this consolidation will result in additional revenues and expenses within the Water Services Fund; and WHEREAS, the consolidation of services had not been finalized and were therefore not appropriated at the time the fiscal year 2014/15 budget was approved; and WHEREAS, the City Charter allows for amendments to the Annual Plan by City Council approval of the majority plus one in such situations; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2014/15 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2014, and ending September 30, 2015. A copy of the amendment is attached hereto as Exhibit "A" incorporated by reference herein. SECTION 3_ The total of $4,649,750 is hereby appropriated for payments of expenses within the Water Services Fund, as included in Exhibit "A". Ordinance Number: Description: Prior Year Budget Amendment Date Approved: January 27, 2015 Page 1 of 1 SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of March, 2015. PASSED AND APPROVED on Second Reading on the 24th day of March, 2015. ATTEST: Jessica Brettle City Secretary APPROVED AS TO FORM: Bridget Chapman City Attorney Ordinance Number: Description: Prior Year Budget Amendment Date Approved: January 27, 2015 THE CITY OF GEORGETOWN: By: Dale Ross Mayor Page 2 of 2 EXHIBIT A Water Services Fund - Western District 2014/15 Annual Budget -Amendment Water Services Fund Revenues: Water Revenue $ (5,700,000) Development Related Revenues (1,930,560) Other Revenues (907,500) TOTAL REVENUES $ (8,538,060) Expenses: Administration/Contracts 2,936,297 Customer Care 363,749 Operations 863,882 System Engineering 341,433 Technical Services 144,389 TOTAL EXPENSES 4,649,750 Excess Revenue over Expense $ (3,888,310) L:\Division\finance\Share2\AGENDA\2015\MuniAgenda\10 Mar 10\08 BudgetAmendment-WesternDist- Agenda\2015 Western District BA Exhibit A City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Second Reading of an Ordinance amending Chapter 6.20 of the Code of Ordinances relating to Taxicabs, Buses and Other Vehicles for Hire; Repealing conflicting Ordinances and Resolutions; Providing a severability clause; Providing for a penalty; and Establishing an effective date -- Bridget Chapman, City Attorney and Wayne Nero, Police Chief (action required) ITEM SUMMARY: At the request of the City Council, the City Attorney's office and Police Department have amended Chapter 6.20 to clarify the language, update the requirements for background checks, waive the requirement for driver's permits for drivers from other cities under certain circumstances and streamline the appeals process. Background Checks Under the proposed language, the Police Department will review the criminal history background of all drivers. A driver's permit will be denied if an applicant: - Falsifies, materially alters or omits information in the application; - Has been convicted of four or more moving traffic violations in the preceding 12 months; - Has had a driver's permit revoked in the preceding 12 months; or - Has criminal history that would indicate that the applicant does not have the ability, capacity or fitness required to drive a vehicle for hire. In denying an application for a driver's permit based on criminal history, the Police Department shall use the criteria established in Sections 53.022 (Factors in Determining Whether Conviction Relates to Occupation) and 53.023 (Additional Factors for Licensing Authority to Consider) of the Texas Occupations Code. Operating License and Permit Waivers The Police Department is allowed to waive the requirement of an operating license and driver's permit if the company and its driver are validly permitted under another Texas city. In order for a waiver to be granted, the vehicle for hire regulations of the other city must meet or exceed the regulations of the City of Georgetown. Appeal Process All applicants, permittees and licensees may appeal the decisions of the Police Department to the Municipal Judge. Upon receipt of a request for an appeal, the Municipal Judge shall hold a hearing and give the appealing party an opportunity to present evidence and make an argument on his or her behalf. The decision of the Municipal Judge is final. ATTACHMENTS: Ordinance Exhibit A: Chapter 6.20 FINANCIAL IMPACT: None at this time. SUBMITTED BY: Bridget Chapman, City Attorney ATTACHMENTS: Ordinance Exhibit A: Chapter 6.20 ORDINANCE NO. An Ordinance of the City of Georgetown, Texas amending Chapter 6.20 of the Code of Ordinances relating to Taxicabs, Buses and Other Vehicles for Hire; Repealing conflicting Ordinances and Resolutions; Providing for a severability clause; Providing for a penalty; and Establishing an effective date. WHEREAS, City Council directed the City Attorney's Office and the Police Department to amend Chapter 6.20 of the Code of Ordinances to clarify and streamline the process for taxicabs, buses, and other vehicles for hire to operate within the City; and WHEREAS, the City Attorney and the Police Chief have reviewed and identified amendments to Chapter 6.20 of the Code of Ordinances for the purpose of providing safe and reliable alternative transportation to the community; and WHEREAS, the City Council of the City of Georgetown finds it in the best interest of the citizens of Georgetown to amend Chapter 6.20 of the Code of Ordinances by revising the process for background checks, authorization to waive the requirements of an operating license and/or permit waiver, and streamline the appeals process. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN THAT SECTION 1. That Chapter 6.20 "Taxicabs, Buses and Other Vehicles for Hire" of the Code of Ordinances of the City of Georgetown, Texas is amended as set out in Exhibit A, which is attached and incorporated herein. SECTION 2. All Ordinances and Resolutions, or parts of Ordinances and Resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 3. If any provision of this ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. Ordinance Number: Description: Chapter 6.20 Taxicabs, Buses, and Other Vehicles for Hire Date Approved: 2015 Page 1 of 2 SECTION 4. This ordinance shall become effective in accordance with the provisions of the Charter of the City of Georgetown. SECTION 5. That it is hereby officially found and determined that the meeting at which this ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. PASSED AND APPROVED on first reading on this day of , 2015. PASSED AND APPROVED on second reading on this day of , 2015. ATTEST: CITY OF GEORGETOWN, TEXAS By: Jessica Brettle, City Secretary APPROVED AS TO FORM: Bridget Chapman, City Attorney Dale Ross, Mayor Ordinance Number: Page 2 of 2 Description: Chapter 6.20 Taxicabs, Buses, and Other Vehicles for Hire Date Approved: 2015 EXHIBIT A CHAPTER 6.20. — MOTORIZED VEHICLES FOR HIRE Sec. 6.20.010. - Definitions. "City" means the City of Georgetown, Texas. "Compensation" means any money, thing of value, payment, consideration, reward, tip, donation, gratuity or profit paid to, accepted or received by the driver. "Department" means the City of Georgetown Police Department. "Driver's Permit" means the authority granted under this chapter to drive a vehicle for hire in the City for period of one year. "Licensee" means the individual, firm or corporation who is granted an operating license under this chapter. "Municipal Judge" means the Municipal Judge of the City of Georgetown or a substitute judge appointed by the Municipal Judge. "Operating License" means the authority granted under this chapter to operate a vehicle for hire business in the City for a period of one year. "Permittee" means an individual who has been granted a Driver's Permit under this chapter. "Vehicle for Hire" means a chauffeured motor vehicle used to transport passengers on city streets for compensation under the authority of this chapter. Sec. 6.20.020. — Operating License Required; Non -transferability. 1. An individual, firm or corporation shall not operate a vehicle for hire service in the city without a valid operating license. 2. An operating license shall not be transferred to another individual, firm or corporation. Sec. 6.20.030. — Qualifications for an Operating License. To qualify for an operating license, an applicant must: 1. Be at least 18 years of age, if an individual; 2. Be in good standing with the Texas Secretary of State, if it is entity is required to file documents with the Texas Secretary of State; 3. Be currently authorized to work -full time in the United States; 4. Maintain sufficient insurance as outline in sec. 6.20.050; and 5. Not have had an operating license revoked under this chapter within the past twelve months. Sec. 6.20.040. — Application Requirements for an Operating License. Along with the appropriate operating license application fee, an applicant for an operating license shall submit the following to the department: 1. The name, contact information and Texas Driver's license number, if any, of the applicant; Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 1 of 7 2. If applicable, proof that applicant is authorized to work in the United States; 3. If applicable, certified copies of any documents required by state law to be filed for the business entity to legally exist and a statement from the Texas Secretary of State certifying that the business is in good standing if state law requires the entity to file documents with the Texas Secretary of State; 4. The number of vehicles, description of each vehicle to be used in the proposed service, (year, make, model, VIN number, manufacturer's rated seating capacity, state license plate number, body style, etc.) and the location of the facilities to be used in the operation; 5. Names, addresses, birthdates and Texas Driver's License numbers for each individual who will drive vehicles for the company. a. Such information shall be kept current during the year. b. Failure to provide such information to the department for each individual operating a vehicle for hire within the City shall be grounds for revoking the operating license. 6. Proof of liability insurance from an insurance company authorized to do business in the state at the levels required by this chapter; 7. The proposed rates of fare; and 8. Any additional information required by the department. Sec. 6.20.050. — Insurance Requirements. I. The Licensee shall keep in full force and effect during the term of the operating license a policy of public liability insurance, issued by an insurance company authorized to do business in Texas and performable in this county, insuring the public against any loss or damage that may result to any person or property from the operation of such vehicle(s). 2. The certificates of insurance shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to the City. 3. Passenger liability exclusions are expressly prohibited. 4. Insurance shall be in the following minimum amounts: a. $100,000.00 per person, per accident for injury or death; b. $300,000.00 total liability per accident due to bodily injury or death, c. $25,000.00 for property damage per accident; and d. $2,500.00 personal injury protection for each passenger. 5. The City must be included as an additional insured on each policy. 6. The Licensee is responsible for paying all applicable deductibles. Sec. 6.20.060. — Issuance or Denial of an Operating License. 1. The department shall issue an operating license to a qualified applicant and the term shall be for twelve months. 2. The department shall deny an application for an operating license if the applicant: a. Does not meet the qualifications in this chapter; b. Makes a false statement the application; or c. Has had a previous operating license revoked within the past twelve months. 3. The department shall issue a decal for each vehicle listed in the Licensee's application that can be legally operated on the roadways and Licensee must affix the decal in a prominent location in each vehicle. Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 2 of 7 4. If the department determines that an operating license should be denied, the department shall notify the applicant in writing that the application is denied, the reason for the denial and a statement that the applicant may appeal in accordance with sec. 6.20.160 of this chapter. Sec. 6.20.070. - Additional Requirements for Licensees 1. A Licensee shall establish policies and take action to discourage, prevent or correct violations of this chapter by the Permittees who are employed or contracting with the Licensee. 2. A Licensee shall not permit a Permittee, who is employed by or contracting with the Licensee, to drive a vehicle for hire if the Licensee knows or has reasonable cause to suspect that the Permittee has failed to comply with this chapter or other applicable law. Sec. 6.20.080. - Driver's Permit Required; Non -Transferability. I. An individual shall not drive a vehicle for hire inside the City without a valid driver's permit issued under this chapter. 2. A Licensee shall not employ or contract with an individual or otherwise allow a person to drive a vehicle for hire owned, controlled or operated by the Licensee unless the individual has a valid driver's permit issued under this chapter. 3. A driver's permit shall not be transferred to another individual. Sec. 6.20.090. - Qualifications for a Driver's Permit. To qualify for a driver's permit, an individual must: 1. Have a valid Texas Driver's License; 2. Be currently authorized to work -full time in the United States; 3. Have a contract with or be employed by a Licensee; 4. Not have criminal history that would indicate that the individual does not have the ability, capacity or fitness required to drive a vehicle for hire; and 5. Not have had a driver's permit revoked under this chapter within the past twelve months. Sec. 6.20.100. - Application Requirements for a Driver's Permit. Along with the appropriate driver's permit application fees, the Licensee (or applicant for an operating license) shall submit the following information for each individual who will operate a vehicle for hire for the Licensee: I . The individual's name, social security number and date of birth; 2. The individual's residence address, contact information and states of residence during the three years preceding the date of the driver's permit application; 3. The individual's Texas Driver's License number and expiration date; 4. A description of the individual's experience in driving vehicles for hire; 5. For a non -citizen individual, proof that the individual is permitted to work in the United States; 6. The name, address, telephone number, and signature of the sponsoring Licensee; 7. A statement that the individual has read and understands the provisions of this chapter; 8. A statement of whether the individual has been convicted of a criminal offense, whether the individual's Driver's License has been suspended or revoked and complete information concerning any conviction, suspension or revocation (traffic violations must be included); Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 3 of 7 9. The individual's complete criminal history and driving record, issued and certified by the Texas Department of Public Safety or other relevant governmental entity, as determined by the department. The criminal history and driving record must be issued and certified not earlier than the 30th day before the date the individual's driver's permit application is submitted to the department; 10. For an individual who has been a resident of Texas for less than three years preceding the date the application is submitted, the criminal history and driving record certified by the appropriate governmental authority in the former state of residence. The criminal history and driving record from the appropriate governmental authority in the former state of residence must be issued and certified not earlier than the 30th day before the date the individual's driver's permit application is submitted to the department; 11. If the individual's driving record contains one or more traffic convictions or violations during the three years preceding the date of the application submittal, proof of completion of a Driver Safety Course as provided for in the Texas Transportation Code for a course completed not earlier than the 180th day preceding the date the application is submitted to the department; 12. Any additional information required on the application form prescribed by the department; and 13. The application must be signed and sworn or affirmed by the individual who will be operating the vehicle for hire in the presence of a notary public or other person authorized to administer oaths in this state. Sec. 6.20.110. — Standards for Issuance or Denial of a Driver's Permit. 1. The department shall issue a driver's permit to an individual that is qualified under the terms of this chapter and the term shall be for twelve months. 2. The department may conduct investigations of the character, ground transportation service experience, and qualifications of each individual who will operate a vehicle for hire. 3. The department shall deny the driver's permit application of an individual who: a. Falsifies, materially alters, or omits information in the application; b. Has been convicted of four or more moving violations of the traffic laws of the City or another jurisdiction within the 12-month period immediately preceding the date of application; or c. Has been convicted of a criminal offense if the department determines that the conviction is directly related to the ability, capacity, or fitness required to perform the duties and discharge the responsibilities of a driver of a ground transportation carriage. 4. If denying a driver's permit based on criminal history, the department shall use the criteria established in Sections 53.022 (Factors in Determining Whether Conviction Relates to Occupation) and 53.023 (Additional Factors for Licensing Authority to Consider) of the Texas Occupations Code. Sec. 6.20.120. — Additional Requirements for Permittees 1. A Permittee shall take the most direct route that will carry such passengers safely and expeditiously to their destination. Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 4 of 7 2. A Permittee shall be courteous to all passengers. Sec. 6.20.130. — Operating License and Driver's Permit Waiver. 1. The requirement to obtain an operating license or driver's permit is waived if the individual, firm or corporation possesses a valid operating license, driver's permit or the equivalent from another city in the state of Texas that has vehicle for hire regulations that meets or exceeds those of the City as determined by the department. 2. If an individual, firm, or corporation, that is operating under a valid operating license or driver's permit issued by another city of the state of Texas, has violated any applicable provisions of this chapter, the department is authorized and empowered to terminate any and all waivers granted under this sec. 6.20.130. a. Such termination shall take effect upon delivery of written notice thereof to the Licensee and/or Permittee, with such delivery being made in person or by certified mail through the United States Postal Service. b. The individual, firm or corporation shall have the right to appeal the termination of the waiver using the appeal procedure listed in this sec. 6.20.160. Sec. 6.20.140. — Revocation and/or Suspension of an Operating License. 1. An operating license is automatically suspended if the insurance coverage required by sec. 6.20.050 lapses. 2. Before the operating license is eligible for reinstatement, the Licensee must provide proof that the insurance requirements of section 6.20.050 have been met. 3. The department shall suspend or revoke an operating license if the Licensee: a. Submits a written request or application containing false or misleadiniz information; b. Omits required information; c. Fails to comply with a provision of this chapter; d. Fails to comply with a condition of the operating license; e. Fails to pay the operating license fee when due; f. Discontinues the ground transportation service approved in the operating license for more than thirty consecutive days; g. Fails to pay an outstanding final judgment that arises out of circumstances related to ground transportation service against the Licensee; or h. Fails to enforce compliance with the provisions of this chapter with a Permittee that is sponsored by the Licensee. 4. The department shall provide written notice to the Licensee of the revocation or suspension of an operating license not later than the loth business day after the action is taken. 5. Such suspensions or revocation shall take effect upon delivery of written notice thereof to the Licensee, with such delivery being made in person or by certified mail through the United States Postal Service. 6. A Licensee, whose operating license is suspended or revoked, may appeal the revocation or suspension by following the procedures outlined in sec. 6.20.160. 7. A Licensee whose operating license is revoked shall not apply for another license before the expiration of twelve months from the date the departments revokes the operating license or, in the case of an appeal, the date the Municipal Judge affirms the revocation. Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 5 of 7 Sec. 6.20.150. — Revocation and/or Suspension of a Driver's Permit. 1. A driver's permit is automatically revoked on the occurrence of the following: a. The Permittee receives four or more convictions for moving violations of local or state traffic laws within a twelve month period; b. The Permittee's Texas Driver's License is suspended, revoked or expires; c. The Licensee withdraws sponsorship of the Permittee; or d. The Permittee is convicted of an offense after the date of issuance of the driver's permit that indicates the Permittee does not have the fitness or ability to perform the duties and obligations of operating a vehicle for hire. The department shall use the factors identified in sec. 6.20.110 to make this determination. 2. The department shall suspend or revoke a drivers permit on the occurrence of the following: a. The Permittee is convicted of four or more violations of this chapter that occurred within a twelve month period; b. The Permittee is convicted of three or more moving violations of local or state traffic laws that occurred within a twelve month period; c. The Permittee drives a vehicle for hire inside the city while his or her driver's permit is suspended; d. The Permittee's driver's permit is suspended at least twice within a twelve month period; e. A probation, parole or mandatory supervision of the Permittee is revoked after the date of issuance of the driver's permit; or i A falsification, material alteration or omission of information in a governmental record submitted under this chapter is discovered after the driver's permit is issued. 3. The department shall notify the Permittee and the sponsoring Licensee in writing of the suspension or revocation of the driver's permit. 4. Such suspensions or revocation shall take effect upon delivery of written notice thereof to the Permittee, with such delivery being made in person or by certified mail through the United States Postal Service. 5. An individual whose drivers permit is suspended or revoked may appeal the revocation or suspension by following the procedures outlined in sec. 6.20.160. 6. A Permittee whose driver's permit is revoked shall not apply for another permit before the expiration of twelve months from the date the departments revokes the permit or, in the case of an appeal, the date the Municipal Judge affirms the revocation. Sec. 6.20.160. — Appeal Process. 1. The applicant, Licensee or Permittee shall have the right to appeal to the Municipal Judge from any such action of the department by submitting a written request for an appeal to the Municipal Judge, with a copy delivered to the Chief of Police, not more than five days after the action appealed from. 2. In the event the applicant, Licensee or Permittee shall fail to deliver such written request to the Municipal Judge within the time prescribed, the action of the department shall be final. Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 6 of 7 3. If the applicant, Licensee or Permittee timely delivers a written request for an appeal, the Municipal Judge shall hear the appeal not more than twenty days after receipt of the request for the appeal. 4. The Municipal Judge shall give the appealing party an opportunity to present evidence and make argument in his or her behalf. 5. The formal rules of evidence do not apply to an appeal hearing under this section, and the Municipal Judge shall make a decision within seven days after the close of the hearing on the basis of a preponderance of the evidence presented at the hearing. 6. The Municipal Judge may affirm, modify or reverse all or part of the action of the department. 7. The decision of the Municipal Judge is final. Sec. 6.20.170. - Offenses and penalties. 1. It shall be unlawful for any person to violate any provision of this chapter. 2. Each violation of this chapter shall constitute a separate offense and each offense shall be punishable as a Class C misdemeanor and shall each be punishable by a fine not to exceed $500.00 for each day the violation exists. Exhibit A: Chapter 6.20. — Motorized Vehicles for Hire 7 of 7 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Second Reading of an Ordinance of the City Council of the City of Georgetown, Texas, amending the Code of Ordinances Chapter 2.36.030 "City Commissions, Committees and Boards" regarding appointment, terms and organization, repealing conflicting Ordinances and Resolutions, Providing a Severability Clause and establishing an effective date -- Bridget Chapman, City Attorney and Jessica Brettle, City Secretary (action required) ITEM SUMMARY: At the request of the City Council on February 24, 2015, the City Attorney's office has amended Chapter 2.36.030(E) to reflect the current practice for appointing a Chairman to the City's boards, commissions, and committees. The Mayor recommends a member to serve as chairman of each board, committee, or commission, and the City Council approves the recommendation by a vote of the majority of the Council, during the annual appointment process. Should the Mayor fail to recommend a chairman for each board, committee, or commission, and/or the Council fails to approve any chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a chairman to serve as chairman without a recommendation of the Mayor. This provision is generally consistent with the member appointment process outlined in Section 2.14 of the City Charter. Attachments: Ordinance Redline Chapter 2.36 City Charter Section 2.14 FINANCIAL IMPACT: None at this time. SUBMITTED BY: Bridget Chapman, City Attorney ATTACHMENTS: Ordinance Redline Chapter 2.36 City Charter Section 2.14 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN ("CITY") AMENDING THE CODE OF ORDINANCES CHAPTER 2.36.030 CITY COMMISSIONS, COMMITTEES AND BOARDS REGARDING APPOINTMENT, TERMS, AND ORGANIZATION; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND SETTING AN EFFECTIVE DATE. WHEREAS, the City Council requested a review of the boards, commissions, and committees in connection with their strategic goals for upholding Georgetown as the City of Excellence; and WHEREAS, the City Attorney's office and the City Secretary's office collaborated to update the City Council regarding the City's boards, commissions, and committees; and WHEREAS, the City Council determined that certain revisions were necessary to Chapter 2.36.030 in order to facilitate the Chairman appointment process on the City's boards, commissions, and committees; and WHEREAS, the City Council determined that the Mayor shall make a recommendation regarding the appointment of a Chairperson and the City Council shall approve of the appointment. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: Section 1. The meeting at which this ordinance was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. Portions of the following chapters of the Code of Ordinances are hereby amended as described in Exhibit A: Exhibit A - Chapter 2.36.030 "City Commissions, Committees, and Boards" regarding "Appointment, Terms and Organization" Ordinance Number: Page 1 of 2 Description: Chapter 2.36 Boards, Commissions, and Committees Date Approved: 2015 Section 3. If any provision of this ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. Section 4. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED ON FIRST READING on the day of , 2015. PASSED AND APPROVED ON SECOND READING on the day of , 2015. ATTEST: THE CITY OF GEORGETOWN: Jessica Brettle, City Secretary APPROVED AS TO FORM: Bridget Chapman, City Attorney Dale Ross, Mayor Ordinance Number: Page 2 of 2 Description: Chapter 2.36 Boards, Commissions, and Committees Date Approved: 2015 Exhibit A CHAPTER 2.36 - CITY COMMISSIONS, COMMITTEES AND BOARDS FOOTNOTE(S): --- (5) --- Editor's note— Ord. No. 2011-20, § 2(Exh. A), adopted May 10, 2011, amended Chapter 2.36 in its entirety to read as herein set out. Formerly, Chapter 2.36 pertained to similar subject matter and derived from Ord. No. 870144.019, § 2; Ord. No. 900021, §§ 36; Ord. No. 92-32, § 2; Ord. No. 2002-09, § 2; Ord. No. 2002-20, §§ 2-5; Ord. No. 2002-47, § 2; Ord. No. 2004-41, § 2; Ord. No. 2007-16, §§ 2-4, and Ord. No. 2007-64, § 5 Sec. 2.36.010. - Duties of members. A. Commission, committee, and board members (hereinafter referred to as "Members") will represent unconflicted loyalty to the interests of the residents of Georgetown. This accountability supersedes any- conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs. This accountability supersedes the personal interest of any Board Member acting as an individual. B. Unless otherwise specified by federal law, state law, the City Charter, or other provisions of this Code of Ordinances, committees, commissions, and boards are responsible to and shall act as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances and the Local Government Code not inconsistent with the provisions of the City Charter Committees, commissions, and boards play a unique and important role in this advisory capacity, assisting the Council to carry out its responsibilities for making the decisions which shape City policy. C. Each Member is responsible to attend meetings prepared to discuss the issues on the agenda. D. Attendance by Members is integral to success of the commission, committee or board. It is Council policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical care, required medical care of a Member's immediate family member (as defined by City Ordinance), or Member's military service that shall not count against the 75 percent attendance requirement. Written notice shall be sent to a Member and the Member's City Council representative when it appears the Member may violate the attendance policy by being absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in the Member being replaced by the Council. If a Member is removed from a committee, commission or board, that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.36.040 E. Committees, commissions, and boards, and their Members, shall comply with applicable City ordinances, rules and policies. F. Members shall act and conduct themselves in a manner which will promote trust in their integrity, impartiality, and their devotion to the best interests of the City. During Exhibit A — Chapter 2.36 "CITY COMMISSIONS, COMMITTEES AND BOARDS" Page I of 4 meetings, Members shall preserve order and decorum and shall conduct themselves in a manner which will not, either by conversation or activity, delay or interrupt the proceedings. Members shall not indulge in personalities, use offensive language, arraign the motives of other Members, charge deliberate misrepresentation, or use language tending to hold any Members, Council Members, the public, or the staff, in contempt. Members will comply with the directions of the presiding office. G. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance (Chapter 2.20, Code of Ordinances), or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. H. Members are encouraged to be active in discussions and activities of the commission, committee or board, seeking to be innovative, creative, and freely sharing the skills and knowledge which prompted their appointment. I. Communication between the Council and the committees, commissions and boards is important to fulfilling their purpose. Committees, commissions and boards shall meet with City Council, as requested, to determine how to best serve and assist City Council. City Council shall hear reports from the committees, commissions and boards at regularly scheduled Council meetings. Unless otherwise required by law, committees, commissions, and boards shall meet once a month. Meetings will be conducted in accordance with the bylaws of the committee, commission or board, and City Council Meeting Rules and Procedures (Chapter 2.24, Code of Ordinances), as applicable. A quorum shall consist of a majority of the Members and is required for the committee, commission or board to convene a meeting and to conduct business at a meeting. Committee, commission and board meetings shall be noticed, conducted and recorded in accordance with the provisions of the Texas Open Meetings Act. K. Committees, commissions, and boards, and their Members, have no authority to expend funds or make obligations on behalf of the City unless authorized and approved by City Council. L. Members shall serve without compensation, but may be reimbursed for expenses reasonably incurred by them in the performance of their duties as Members when authorized by their respective committee, commission or board and the City Council. (Ord. No. 2012-85, § 2; Ord. No. 2012-52, § 2; Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.020. - Eligibility. A. It is the past practice and the present intent of the City Council that Section 9.01 of the City Charter (relating to Nepotism) shall not apply to appointments of persons to City Exhibit A — Chapter 2.36 "CITY COMMISSIONS, COMMITTEES AND BOARDS" Page 2 of 4 boards, commissions, or committees that are advisory only and that exercise no final authority on behalf of the City. B. It is the intent of the City Council that as many persons as possible be invited to serve on the City's various boards, committees and commissions. To that end, no person shall serve as a Member of more than one board, commission or committee if other qualified applicants are available to serve, unless the ordinance or bylaws of one board, committee, or commission requires or allows the participation of a Member from another board, committee, or commission. If a person who serves on a board, committee or commission is appointed to another board committee or commission before the end of his or her existing term, acceptance of the new appointment shall operate as an automatic resignation from the position previously held. Notwithstanding the foregoing, the provisions of this Subsection shall not apply to persons appointed by the City Council to ad hoc or non -permanent advisory committees and such ad hoc committees may be comprised in whole or in part of persons who serve on the City's standing boards, committees, and commissions. C. City employees are not eligible to serve as board, commission or committee Members, unless otherwise required by law. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.030. - Appointment, terms and organization. A. Unless otherwise approved by the City Council, the term of office for all committees, boards, and commissions of the City shall be two years in length with normal, yearly appointments. Unless otherwise approved by the City Council, no member shall serve more than two consecutive terms on the same board, committee, or commission. If reappointment beyond the original two consecutive terms is approved by City Council or if a vacancy occurs, appointments shall be made to preserve staggered membership terms on the board and ensure a balance between new and continuing members. B. Members shall continue to serve until reappointment for that position takes place. C. Members of the City's commissions, committees, and boards shall be appointed pursuant to the City Charter. D. Annual new member orientation shall occur within two weeks after the annual appointments are made to each commission, committee, or board. E. The Mayor shall recommend a member to serve as chairman of each T4o Goy r,,,,r,.;' shall appoint a _board, committee, or commission, and the City Council shall approve the recommendation by a vote of the majority of the Council, during the annual appointment process. Should the Mayor fail to recommend a chairman for each board, committee, or commission, and/or the Council fails to approve any chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a chairman to serve as chairman without a recommendation of the Maw Other officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. The board, committee or commission shall select a vice- chairman, secretary and such other officers as it deems necessary. Officers serve for a term of one year. Exhibit A — Chapter 2.36 "CITY COMMISSIONS, COMMITTEES AND BOARDS" Page 3 of 4 F. Unless otherwise required by law. A Member of a committee, board or commission may be removed from their office or position for any reason or for no reason by a majority vote of the City Council. G. Except as otherwise required by law, if any provisions of the Code of Ordinances, or the bylaws of a board, committee, or commission require the appointment of individuals with certain qualifications, and no such qualified individual is available to serve at the time that the appointments are made, then such other individual, otherwise qualified to serve, may be appointed. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.040. - Filling vacated term. A. Vacancies that arise during the year shall be filled as soon as reasonably possible in accordance with the City Charter and Section 2.36.030 for original appointments. B. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.050. - Standing meeting date. Each March, the City Council shall recognize all outgoing members, introduce new members, and honor the volunteer effort of the commission, committee, and Board Members. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.060. - Adoption of bylaws, rules or procedures. A. The Council may, after the effective date of the ordinance codified in this Chapter, adopt any rule or procedure to effectuate the provisions of this Chapter. B. Each board, committee, or commission shall adopt bylaws, subject to review and approval by City Council, in conformity with the City Charter, the Code of Ordinances, and with any other applicable law. The bylaws may be amended by majority vote of the Members at any regular meeting of the Board, subject to approval by City Council. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.070. - Conflict of Law. If any provision of this Chapter conflicts with state law then it shall be and is amended to comply with and conform to state law. (Ord. No. 2011-20, § 2(Exh. A)) Sec. 2.36.080. - Applicability of this Chapter to economic development corporations. The provisions of this Chapter shall not apply to corporations created by the City Council pursuant to the Development Corporation Act of 1979, as amended (Tex. Rev. Civ. Stat. Ann., Art. 5190.6). (Ord. No. 2011-20, § 2(Exh. A)) Exhibit A — Chapter 2.36 "CITY COMMISSIONS, COMMITTEES AND BOARDS" Page 4 of 4 3/4/2015 Georgetown, TX Code of Ordinances Sec. 2.14. - Boards, Commissions and Committees. The Council shall have the power to establish boards, commissions and committees to assist it in carrying out its duties in accordance with State law. Members of such bodies shall be recommended by the Mayor and appointed by a vote of the majority of the Council in open meeting unless otherwise provided by law. Should the Mayor fail to recommend and/or the Council fail to appoint the member(s) recommended by the Mayor, a majority of the Council plus one may make the appointment(s) without a recommendation of the Mayor. (Ord. No. 880170, Amend. No. 4, 5-10-88; Ord. No. 86-12, Amend. No. 13, 2-25-86) about: blank 1/1 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Second Reading of an Ordinance adding Chapter 12.03 entitled "Sidewalk Use Regulations" to the Code of Ordinances of the City of Georgetown -- Matt Synatschk, Historic Planner and Laurie Brewer, Assistant City Manager (action required) ITEM SUMMARY: City staff is proposing a sidewalk accessibility ordinance to enhance walkability on public sidewalks throughout the city. The ordinance is derived from the Americans with Disabilities Act, which created the federal standards for accessibility. Currently, city staff lacks the ability to enforce the ADA requirements. Codifying them in an ordinance allows the City to maintain an accessible environment for residents and visitors. The City of Georgetown is developing a Sidewalk Master Plan and Public Facilities Access Audit. Staff hosted an open house on Tuesday, September 30 to gain input from residents regarding the condition of sidewalks and prioritizing the projects. Attendees indicated that improvements to sidewalk access throughout the Downtown Overlay District should be the highest priority for city staff. The Sidewalk Accessibility Ordinance is the first step in addressing the concerns voiced throughout the process. The Sidewalk Accessibility Ordinance includes the following items: 1. ADA Minimum clearances for sidewalks 2. Signage, landscaping and other items placed on the sidewalks 3. Outdoor dining areas on public sidewalks 4. Outdoor art displays Prior City Council Action: Staff presented the outline of the proposed ordinance at City Council Workshop on September 23, 2014, receiving direction to focus on the accessibility components of the ordinance. Board & Commission Actions: After incorporating City Council direction in to the proposed ordinance, staff presented the draft ordinance to the following city boards: Georgetown Transportation Advisory Board - December 11, 2014 The GTAB voted unanimously to recommend adoption of the proposed ordinance. Main Street Advisory Board - December 17, 2014 The Main Street Advisory Board voted unanimously to recommend adoption of the proposed ordinance. ADA Task Force - February 24, 2015 The ADA Task Force voted unanimously to recommend adoption of the proposed ordinance. City Council Action: City Council voted unanimously to adopt the ordinance at First reading on March 10, 2015. Recommended Motion: Approval of the second reading of the ordinance to add Chapter 12.03 entitled "Sidewalk Use Regulations" to the Code of Ordinances of the City of Georgetown. FINANCIAL IMPACT: n/a SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Sidewalk Accessibility Ordinance ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, ADDING CHAPTER 12.03 ENTITLED "SIDEWALK USE REGULATIONS" TO THE CODE OF ORDINANCES OF THE CITY OF GEORGETOWN; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND SETTING AN EFFECTIVE DATE. WHEREAS, The City of Georgetown TX ("The City") identifies the need to create a pedestrian environment to promote activity; and WHEREAS, The City seeks to create an accessible for all residents and visitors; and WHEREAS, T i t 1 e 12 of the City of Georgetown Code of Ordinances establishes street and sidewalk use regulations; and WHEREAS, The City has identified a need to establish regulations supporting the Americans with Disabilities Act of 1990, as amended and the Texas Accessibility Standards, as amended NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1: The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of The City. SECTION 2: Chapter 12.03 of the Code of Ordinances is added to the Code of Ordinances as shown in EXHIBIT A SECTION 3: If any provision of this Ordinance, or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. SECTION 6: The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective in accordance with the provisions of State Law and the City Charter of the City of Georgetown. Page 1 of 6 APPROVED on First Reading this loth day of March , 2015. APPROVED AND ADOPTED on Second Reading this 24 day of March , 2015. ATTEST: Jessica Brettle, City Secretary APPROVED AS TO FORM: M. Bridget Chapman, City Attorney Dale Ross, Mayor Page 2 of 6 EXHIBIT A Chapter 12.03 Sidewalk Use Regulations Sec.12.03.010 Purpose Sec. 12.03.020 Definitions Sec.12.03.030 Application Sec. 12.03.040 Sidewalk Obstructions Sec. 12.03.050 Placement of signage and promotional materials Sec. 12.03.060 Placement of artwork Sec.12.03.070 Outdoor displays Sec. 12.03.080 Sidewalk Landscaping Sec.12.03.090 Use of tobacco products Sec.12.03.100 Penalties Section 12.03.010 Purpose The City of Georgetown recognizes the need promote and protect a pedestrian -friendly environment throughout the City of Georgetown. The use of City sidewalks for dining, retail, and other recreational uses is critical to the continued economic viability of the City, promoting both tourism activities and activities for residents. Section 12.03.020 Definitions For the purposes of this Chapter, certain words and phrases shall have the meanings ascribed to them by this section, unless the context clearly indicates a different meaning: "Abutting property" means restaurant property contiguous to a public street right-of-way on which a sidewalk cafe will be operated under the terms of this article. "Americans with Disabilities Act" or "ADA" means requirements set forth in the Americans with Disabilities Act of 1990 and subsequent amendments and promulgated regulations. "Assistant City Manager" means the Assistant City Manager of the City of Georgetown, or designee. "Director" means the Director of the City's Planning and Development Department or their designated representative. "Downtown and Old Town Overlay Districts" means the districts established by City Council as part of the adoption of Ordinances Nos. 2001-48 and 2004-22, respectively, as may be amended and includes all the land within the boundary of this district as shown on the Official Zoning Map. "Owner" includes any owner of fee simple title, part owner, joint owner, tenant in common, tenant in partnership, joint tenant, or tenant by the entirety of the whole of the land contiguous to the right-of-way on which a sidewalk cafe is to be operated under the authority of this article. "Person" means an individual, a group of individuals, an association, a club, a society, a firm, a partnership or a corporation. "Public necessity" means any lawful need or use of property by a governmental body including needs created by a change in circumstances affecting pedestrian and vehicular traffic. "Public street" means the entire width between the boundary lines of every way which is held by the City in fee or by easement or dedication when any part thereof is open to the use of the public for purposes of vehicular travel; provided the term "public street" shall not include any designated state or federal highway or road or any designated county road. "Public walkway" means that portion of a sidewalk not less than four feet in width which is free of any obstruction, fixture, or appurtenance and is used for pedestrian travel. "Restaurant" means a food service establishment where food is served in individual portions for consumption on the premises. This term shall not include an establishment which operates exclusively as a caterer, a commissary, a food processing establishment, a mobile food unit, a retail food store or a temporary food service establishment. "Roadway" means that portion of a public street which is improved, designed, or ordinarily used for vehicular travel, exclusive of the curb, berm, or shoulder. In the event that a public street includes two (2) or more separate roadways, "roadway" means each such roadway separately. "Sidewalk" means that portion of the public street which is between the curblines, or the lateral lines of a roadway, and the adjacent property lines and which is improved and designed for or is ordinarily used for pedestrian travel. Section 12.03.030 Application This Chapter shall apply to all City sidewalks. The requirements set forth herein are in addition to the requirements set forth in the Uniform Development Code. A violation of the provisions in this Chapter shall be unlawful. If the requirements in this Chapter conflict with another chapter, the more stringent of the two, as interpreted by the Director, shall apply. Section 12.03.040 Sidewalk Obstructions City sidewalks shall be free and clear of obstructions in accordance with applicable provisions of the Americans with Disabilities Act of 1990 (ADA), as amended. Section 12.03.050 Placement of signage and promotional materials A. The placement of portable signage and promotional materials on City sidewalks within the Downtown Overlay District is prohibited without approval from the City, as required by the Uniform Development Code. These items include, but are not limited to, portable business signage, publication distribution boxes, and display items intended to draw attention to the business. All portable signage and promotional items must be removed from the sidewalk outside of operating hours. B. Approved promotional items are subject to City regulations regarding the appropriate placement of the items. The promotional items shall not interfere with pedestrian traffic and must comply with the ADA, as amended, for accessibility purposes. C. Placement of promotional items, signage or any other form of advertising in City planters or other sidewalk elements is prohibited. Section 12.03.060 Placement of artwork All artwork proposed for placement on City sidewalks within the Downtown Overlay District must be approved by the Arts & Culture Board per any written procedures adopted by the Board. Section 12.03.070 Outdoor Displays A. Outdoor displays of or for sale merchandise are not permitted on sidewalks within the Downtown Overlay District except for during business operating hours. B. All outdoor displays must not interfere with pedestrian circulation and must comply with the ADA, as amended,. C. Permanent outdoor displays on a City sidewalk of for sale merchandise are prohibited. Section 12.03.080 Sidewalk Landscaping A. All landscaping items, including planters, hanging plants, and display items, shall not encroach in whole or in part upon any sidewalk so as to infringe upon ADA, as amended, width requirements and unobstructed passage and are subject to review by the City. B. All landscaping items, including planters, hanging plants, and display items shall be maintained. Unmaintained or unsightly landscaping items need to be rehabilitated or removed. C. City provided landscaping shall not be incorporated into any outdoor display or dining area. Promotional items are prohibited from being placed on planter boxes or attached to trees, light standards and any other City provided landscaping features. Section 12.03.090 Use of tobacco products on sidewalks within the Downtown Overlay Smoking is prohibited within 10 feet of the public entrance to any building or structure located within Area 1 of the Downtown Overlay. Section 12.03.100 Penalties Failure to abide by the provisions of this Chapter is unlawful and subject to Section 1.08.010 of this Code. City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Second Reading of an Ordinance Amending Chapter 8.05 of the Code of Ordinances Relating to "The Intentional Feeding of Deer;" Creating an Offense, Providing a Penalty Clause, Repealing Conflicting Ordinances, Providing a Severability Clause and Establishing an Effective Date -- Keith Brainard, District 2 Councilmember, and Shirley J. Rinn, Executive Assistant to the City Manager (action required) ITEM SUMMARY: The City Council initially discussed the "Intentional Feeding of Deer" at is January 13, 2015 Council Meeting and instructed staff to bring back an Ordinance for its consideration: January 13, 2015 Legislative Agenda Y Discussion and possible direction to staff regarding an ordinance prohibiting the feeding of deer within the city limits — Keith Brainard, District 2 Councilmember Brainard said he would like to gauge Council's interest in passing an Ordinance that would prohibit citizens from feeding the deer. Mayor asked and Brainard said in cases of egregious violations, citizens should be able to complain. He said, if it is deemed illegal, folks might be less likely to do it. Fought said there was a major division in Sun City on this issue and noted there were people who loved the deer and people who hate them. Motion by Brainard, second by Fought to direct staff to draft an Ordinance prohibiting the feeding of deer within the city limits. Approved 7-0 The City Council approved the attached Ordinance regarding the "Intentional Feeding of Deer" on First Reading on March 10, 2015. FINANCIAL IMPACT: Because an ordinance restricting the "Intentional Feeding of Deer" is likely to be enforced only on a referral basis, the financial effect of such an ordinance is likely to be negligible. SUBMITTED BY: Shirley J. Rinn on behalf of Keith Brainard, Councilmember, District 2 ATTACHMENTS: Proposed Ordinance ORDINANCE NO. An Ordinance of the City Council of the City Of Georgetown, Texas Amending Chapter 8.05 of the Code of Ordinances Relating to "The Intentional Feeding of Deer;" Creating an Offense; Providing a Penalty Clause; Repealing Conflicting Ordinances; Providing a Severability Clause; and Establishing an Effective Date. WHEREAS, the City of Georgetown (City) has a significant deer population that has been increasing; and WHEREAS, the deer population in the City poses a hazard to motorists in the City, causes a reduction in plant life and other wild animals, and causes damage to landscaping installed by residents and commercial landowners of the City; and WHEREAS, the feeding of deer has been shown to increase the concentration of deer in the area of feeding, thereby increasing the likelihood of collisions between vehicles and deer, and increasing damage to vegetation and landscaping in the area; and WHEREAS, the feeding of deer has been shown to encourage deer to remain in an urbanized area and to become reliant on non-native food sources that may not be sustainable or healthy; WHEREAS, the City Council finds that the adoption of an ordinance regulating the intentional feeding of deer promotes the health, safety and welfare of the citizens of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, that: Section 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Section 2. Chapter 8.05 of the Code of Ordinances relating to "The Intentional Feeding of Deer is hereby adopted as detailed in the attached Exhibit "A," Ordinance Number: Page 1 of 4 Description: Intentional Feeding of Deer Date Approved: , 2015 Section 3. If any provision of this ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. Section 4. All ordinances that are in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This Ordinance shall become effective in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the day of , 2015. PASSED AND APPROVED on Second Reading on the day of , 2015. ATTEST: THE CITY OF GEORGETOWN Jessica Brettle, City Secretary APPROVED AS TO FORM: Bridget Chapman, City Attorney By: Dale Ross, Mayor Ordinance Number: Page 2 of 4 Description: Intentional Feeding of Deer Date Approved: , 2015 Exhibit A - CHAPTER 8.05. - INTENTIONAL FEEDING OF DEER Sec. 8.05.010 - DEFINITION. "Food" means corn, fruit, oats, hay, nuts, wheat, alfalfa, salt blocks, grain, vegetables, and commercially sold wildlife feed, birdseed or livestock feed, but excludes shrubs, live crops, plants, flowers, vegetation, gardens, trees, and fruit or nuts that have fallen on the ground from trees. Sec. 8.05.020 - COMMUNITY EDUCATION. The city manager shall establish and implement a program to educate the community about the dangers of overpopulation of deer in urban and suburban areas. Sec. 8.05.030 - FEEDING OF DEER PROHIBITED. (A) Except as provided in subsection (C), a person commits an offense if the person intentionally feeds deer or makes food available for consumption by deer on private or public property within the territorial limits of the city. (B) A person shall be presumed to have intentionally fed deer, or made food available for consumption by deer, if the person places food, or causes food to be placed, on the ground outdoors or on any outdoor platform that stands fewer than five feet above the ground. (C) This section does not apply to an animal control officer, veterinarian, peace officer, City employee, federal or state wildlife official, or property owner who is authorized by a local, state, or federal government to treat, manage, capture, trap, hunt, or remove deer and who is acting within the scope of the person's authority. Sec 8.05.040 - AFFIRMATIVE DEFENSE. It is an affirmative defense to prosecution under this chapter if a person places food, in good faith, for the purpose of feeding domestic livestock or pets located on the property. Ordinance Number: Page 3 of 4 Description: Intentional Feeding of Deer Date Approved: , 2015 Sec 8.05.050 - ENFORCEMENT. (A) A person may report a violation of this chapter to the Code Enforcement Department. (B) The Code Enforcement Department may enforce this Chapter. Sec 8.05.060 - PENALTY. A person who violates this chapter commits an offense. An offense under this chapter is a Class C misdemeanor punishable by a fine of not less than $75 or more than $125. Ordinance Number: Page 4 of 4 Description: Intentional Feeding of Deer Date Approved: , 2015 City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Project Update and Status regarding American with Disabilities Act (ADA), Downtown Facilities, Downtown Parking, Lease Agreements related to City -Owned Property; Overall Transportation Plan, West Majestic Oak Lane and Apache Mountain Lane; 2015/16 Annual Budget Update; 2015 Bond Issue Update; Council Project Log, and Project Updates for the Georgetown Economic Development Corporation (GEDCO), the Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Transportation Advisory Board (GTAB), and Possible Direction to staff -- Jim Briggs, Interim City Manager ITEM SUMMARY: The City Council has requested regular updates regarding the status of projects, as well as the ability to discuss these projects as a collective. The City Council has also indicated that they would like to receive more information and have discussion regarding the following specific items: • American with Disabilities Act (ADA) • Downtown Facilities • Downtown Parking - MLK/8th Street Surface Parking - Street Study and Design for Additional Parking Facility Downtown • Lease Agreements related to City -Owned Property • Update regarding Overall Transportation Plan • Update regarding West Majestic Oak Lane and Apache Mountain Lane • 2015 Bond Issue Update • 2015/16 Annual Budget Update FINANCIAL IMPACT: This is a project update. SUBMITTED BY: ATTACHMENTS: Lease Agreements related to City -Owned PropertX ADA Update to Council Downtown Facilities Downtown Parking Overall Transportation Plan Update Majestic Oaks 2015 Bond Issue 2015-16 budget update Council Project Log GEDCO Project Update GTEC Project Status GTEC Project Update GTAB Project Updates ARGGEo ETOVVN t_\AS PROJECT STATUS REPORT Lease Agreements related to City -Owned Property Project Sponsor/Manager: Bridget Chapman, City Attorney, Shirley Rinn, Executive Assistant to the City Date of Report Project Scope Statement: Compilation of Lease Agreements and terms March 24, 2015 related to City -Owned Property Key Accomplishments: • Copies of Lease Agreements provided to the City Council. • Summary Report regarding Lease Terms for each Lease Agreement provided to the City Council, including WCAD valuation of land and improvements. • Summary Report of other In -Kind Services provided to non -profits by the City of Georgetown provided to the City Council. Upcoming Tasks: • Complete and update survey with regional and like -sized cities regarding their policies related to leasing city -owned property and social service funding • Determination of Fair Market Leasehold Values • Report to Council Issues: • Long -Term Leases on City -Owned Property, including some on dedicated Parkland. GE 0RGETOWN TEXAS PROJECT STATUS REPORT Americans with Disabilities Act (ADA) Project Sponsor/Manager: Dave Hall, Building Official Nathaniel Waggoner, Transportation Analyst Date of Report Project Scope Statement: In conformance with the ADA Transition Plan 3-18-15 approved by City Council in March of 2014 and the 2014 Sidewalk Master Plan, a feasibility study is being conducted to analyze, evaluate, and prioritize all public access for sidewalks, City programming and facilities. Once the Feasibility Study is completed, it will be presented to the ADA Advisory Board for review and recommendation to Council. City Staff will work with the ADA Advisory Board to develop an ADA Webpage as an effective and meaningful resource for City Residents with Disabilities along with any required City ordinances needed to ensure ADA compliance. Key Accomplishments: . A full facility (buildings) audit has been completed as of November, 2014. • The self -assessment for Parks and Recreation has been completed as of March 10, 2015. • Sidewalk Master Plan findings are complete. The Plan was adopted March 10, 2015. • On February 24, 2015 the Task Force voted to recommend to City Council to adopt a Sidewalk Accessibility Ordinance for downtown. Council adopted the Ordinance March 10, 2015. Upcoming Tasks: • Staff has received preliminary comments on the Georgetown ADA Transition Plan from Altura Solutions, L.P. for staff review and possible revision. • At the directive of the current ADA Task Force, staff has been working on a proposed schedule of implementation and prioritization of the facilities and downtown sidewalks audit from the intent of the Transition Plan. • A full report is expected to be brought to the City Council sometime in May 2015. • Staff will have the first meeting of the newly formed ADA Advisory Board on March 31st. Issues: • Staff is working on creation and funding of a budget line item for ADA related programs and services. Downtown Facilities March 24, 2015 Project Scope Redeveloping and relocating downtown city facilities to a central campus (see photos) Purpose To ensure highest and best use of existing city buildings. To leverage and capitalize on proximity and economies of scale as city staff is relocated and centralized. To return some of existing inventory to tax rolls. Staff Contact Laurie Brewer, Assistant City Manager Element Status Redesign GCAT for Key Accomplishment Municipal Court (510 W. • Feasibility studies completed by Winter & Co. and Ron Hobbs Architects 9tn Street) • RFQ closed on 2/17 — 6 responses were received o Initial scoring of proposal complete o Interviews scheduled for March 30 — March 31 Upcoming Tasks • Presenting Facilities Workshop to Council on April 14 • Developing standard architectural contract for City • Developing scope of work to ensure project satisfies court's needs for foreseeable future • Involving Judge in design Challenges • Determining whether or not court room will be shared space • Secure buy -in for 8,500 square foot expansion to accommodate dais and courtroom • Developing multi -purpose space that can accommodate teen court, as well as AN for public meetings Rehabilitate Old Library as Key Accomplishment new City Hall (808 Martin • Secured funding from Council for design and construction Luther King Street) • Secure architect (same as GCAT Redesign) Upcoming Tasks • Developing scope of work to ensure project satisfies City Hall's needs for foreseeable future Challenges • Determining city staff to be relocated • Timing the sale of current City Hall to fund construction 101 E. 7tn Street Key Accomplishment • Approval to move Municipal Court to GCAT Upcoming Tasks • Determining how building will be used once municipal court moves Challenges • Secure definitive Council direction on whether or not City should sell or retain 101 E. 711, Street Festival Area Key Accomplishment • Reviewed concept with City Council • Master Signage Plan in RFQ for GCAT and Old Library o Including Red Poppy Cafe canopy in RFQ for GCAT and Old Library Upcoming Tasks • Secure Council funding for festival area in FY 2015/2016 Challenges • Determine scope, which tentatively includes: o Festival Street o Park and Play Area o Plaza o Amphitheater o Tensile Structures • Secure buy -in from downtown stakeholders to move some special events to festival area • Ensuring continuity of design throughout development • Focused and professional programming of festival area Old Power and Light Key Accomplishment Building (809 Martin • Discussion at GGAF on use of building Luther King Street) • Completed environmental assessment • Police department vacated building Upcoming Tasks • Facilities update to Council on April 14, which includes this building Challenges • Funding for rehabilitation o Potential to sell historic tax credits when building is rehabilitated • Determining use (short-term and long-term) • Fielding requests to sell or lease building 113 E. 81h Street (current Key Accomplishment City Hall) and 103 W. 7eh • Secured preliminary buy -in to sell 113 E. 81h Street to fund phase II of Street (current CVB) downtown west • Installed new flooring in 103 W. Th Street Upcoming Tasks • Formalizing the decision to sell 113 E. 81h Street • Securing definitive Council direction for future use of 103 W. 7th Street (sell or retain) Challenges • Avoiding pitfalls generally seen when municipalities sell buildings • Allowing sufficient time to market building to cash fund improvements. Downtown Parking March 24, 2015 Project Scope Addressing concerns regarding parking in the downtown overlay district. Purpose To ensure sufficient parking downtown to support continued economic vitality in and around the downtown overlay district. Staff Contact Laurie Brewer, Assistant City Manager ■ hVISITORS CENTER HIM MW TO A MO51 Q i le 1�.TOW IN 1E%AS } E E yTMn �FP PP \ • P0.E RY � PA KINGID ®r, IN --- THREE HOUR ZONE _ - O PROPOSED ADDED., Element Status Surface Lot at Martin Key Accomplishment Luther King Drive and 81h • Finalized interlocal agreement to use County's property for 10-years Street • Completed demolition of metal structures • Finalized Parking lot design (149 spots) • Secured Bids - $338,836.95 Upcoming Tasks • Coordinate construction around Red Poppy Festival Challenges • Business owner fatigue with public works projects downtown o Rolled 10" and 11" Street improvements to 16/17 • Lighting and landscaping budget for new lot • Ensuring enough funds are available to complete lot Downtown Parking Study Key Accomplishment • Completed stakeholder survey, with 561 responses • Completed two site visits with consultant and one public meeting Upcoming Tasks • Third site visit during Red Poppy • Update to Council Challenges • Determining timing and need to parking structure • Coordinating parking study with on -going Downtown West discussions, sidewalk master plan, and ADA task force • Highlighting public parking that is currently available and creating awareness of available parking spots (over 1400 downtown) Expanding 3-Hour Parking Key Accomplishment • Surveyed affected property owners • Finishing 9th Street improvements between Austin and Rock • Bringing ordinance forward for Council approval on 2/24 Upcoming Tasks • Informing downtown business and property owners. • Posting new signage Challenges • Ensurine sufficient enforcement for 3-hour zone A�GEOR(EWQWN XAS PROJECT STATUS REPORT Overall Transportation Plan (OTP) To Project Sponsor: Edward G. Polasek, AICP, Transportation Services Director Bill Dryden, P.E., Transportation Engineer Nat Waggoner, PMP®, Transportation Analyst Jordan Maddox, AICP, Principle Planner Date of Report: Project Scope Statement: March 10, 2015 This updated OTP is a continuation of the effort that the City completed in 2004 with the adoption of the initial OTP, which provided an analysis of existing conditions and travel characteristics, a refined area -wide travel demand model, review of the City's roadway functional classification system, and a revised Thoroughfare Plan. Key Accomplishments: DRAFT OTP has been: • Presented to GTAB at its January 91n meeting. • Presented at Council Workshop on January 131n • Presented to P&Z for review and comments January 20tn • Presented the FINAL DRAFT OTP to GTAB February 131n for Public Hearing • Received a unanimous recommendation to Council for adoption from GTAB. • Presented to Council at its February 24th meeting in Final DRAFT format; has had its Public Hearing and has had the 1st Reading of Ordinance adopting the OTP. • Presented to Council at its March 10th meeting in Final DRAFT format; had 2"d Reading of Ordinance • OTP was adopted by Council at its March 10th meeting. Upcoming Tasks: Staff: • Publishing the Adopted OTP on the City's website. Issues: • None remaining. GE 0RGETOWN TEXAS PROJECT STATUS REPORT MAJESTIC OAKS -SUN CITY CONNECTIVITY Project Sponsor/Manager: Bridget Chapman, City Attorney Ed Polasek, Transportation Director Jordan Maddox, Principal Planner Date of Report Project Scope Statement: Majestic Oaks at Apache Mountain Lane — Sun City March 24, 2015 connectivity Key Accomplishments: October 14 — Council approved a motion to defer this item until a traffic analysis and legal issues pending are completed Upcoming Tasks: Staff provided initial comments to the TIA in November. Updates to the report were provided from the developer's consultant to staff on February 181" and are under review by the City's consultant. Met with neighborhood representatives on March 111n to discuss options related to the roadway. Staff is preparing a Report for Council. Issues: As of the writing of this report, staff has not yet received our consultant's report on the new updates. GE 0RGETOWN TEXAS PROJECT STATUS REPORT 2015 BOND ISSUE UPDATE Project Sponsor/Manager: Micki Rundell, CFO Date of Report Project Scope Statement: Issuance of the 2015 City of Georgetown Bond Program March 24, 2015 Key Accomplishments: Specialized Public Finance (SPFI) has begun work on the offering documents CO Notice Resolution presented to Council on March 24 for action Upcoming Tasks: Rating Agency Presentation • Preparation of the "Rating Agency Book" • Determine schedule for on -site meeting with S&P analysts scheduled for May 6 • Sale of bonds scheduled for May 14, 2015 Issues: In order to ensure that the City meets with the primary Rating Analyst for the Revenue Bonds (Ted Chapman), the City had to reschedule the planned ratings presentation until May 6 • S&P will be coming to Georgetown to meet with City officials and review the on -site accomplishments of the City • This will be the first time in over 10 years the analysts have come to Georgetown for a site visit Due to this timing adjustment, the bond sale will be postponed until May 14, which still meets the timing requirements of the City's Fiscal & Budgetary Policy. • The Policy requires that the existing City Council not only approves the projects, but also authorizes the debt. • May 14 is the last meeting of the sitting City Council. GE 0RGETOWN TEXAS PROJECT STATUS REPORT 2015/16 ANNUAL BUDGET UPDATE Project Sponsor/Manager: Jim Briggs, Interim City Manager Micki Rundell, CFO Date of Report Project Scope Statement: Presentation and Adoption of the 2015116 Annual March 24, 2015 Budget Key Accomplishments: CIP budgets are underway Internal Service Fund managers meeting with departments during March with ISF Funds completed by April 15 Upcoming Tasks: Base budgets and service level requests will be sent to Department Managers the first week of April Fiscal and Budgetary Policy Review is planned for GGAF on March 25 Other workshop planning is underway Issues: Due to the CTSUD court date, the dates for balancing the budget are being revised. 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W ° N m N O LO- Q C �% p O n p Q U H cu E a _ C Ow o �� m o a a) w Q U a) C o N w U > N 0 Y O N a) p) N tf O O V 3 M w O Q O p O a) O O C-i 0 0 °' 'p a o Cl a TU a) M o¢ o o L n a) o 0 o CL a o cu x Q) (D @o o oN oQ O �O a) > O O - C Cn J C F- a3 oQ� N a I— O O O N CO N O N O N N E fA O O. T c° FA M M (° w > fA _ O M U> 69 t� 7 N F (A _ O C¢'O .0.. O 00 O u O- 0 0� O� C¢ C V) a) C (6 N N C M O C C6 O C Q1 (L O O) C al > m a) n N V) O CO a) a) (` C "O D) N 8 OO) @ C O aS 0 m a) Cl O N 9 7 O O U v O. f6 0 0 7 a) U v CD E 'o a) ¢ a o U 7 a o E E a) as g 7 0 .> a) U W .> o O p m 7 0 .> `C SZ r .> O a) a) (D Q) C N a) .= a C N m LL d LL E N LL L❑ d E N d o ca Q. E a� o C C U U c O a) U C m C a) O O a w c c `o aca 5 aQ) U O U C — O ` p a O u, U E E (D a3 cl p c ci .a� in — E U w (� a) � as x O w a) a) H J > O (n @ (D m a) O N � N I— F H A GTEC PROJECT UPDATE AND STATUS REPORT March 2015 11 Proiect to Date Current Capital Improvement Projects TIP Project Update On Schedule/ Project Project No. Or Behind Budget Cost tAv;ailableNo. Lakeway Drive Overpass #10 5QL Project Complete. Complete 2,500,000 2,500,00 Wolf Ranch Parkway Extension (SW Bypass to DB #14A 5QW Design — 90 % complete; final 10 % On Schedule 1,330,000 1,111,233 218,767 Wood Road) (construction contract documents and WCCF environmental permitting fees required at time Unchanged of actual construction.) Construction — Pending 2105 Bond funding Other Issues — Fencing has been deleted from project. Staff is completing a task order amendment to pay for that work performed by Engineer prior to it being deleted from project. ROW has been acquired. Southwest Bypass (SH29 to RR2243) #146 5QC Engineer has completed the project PS&E, less On Schedule 7,756,432 3,225,132 4,531,300 construction contract documents and environmental permitting required at time of actual Unchanged construction. Weir Trust property - Condemnation pending. Guy/Knight property —Acquisition complete. Wolf property —Acquisition complete. Other Issues —Several re -design items pending due to ROW negotiations and changes to adjacent development; final task order Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary In -process 1,136,178 1,099,076 37,102 Engineering Report and has begun final PS&E design efforts. Unchanged Engineer is developing ROW strip map and NB Frontage Road (SS 158 to Lakeway) #QQ 5QY Staff and Engineer has met with TxDOT personnel In -process 613,822 613,822 at both the local Area Office and District Environmental Division. Unchanged ROW -1460 #EEa 5RB Construction scheduled to begin in Spring On Schedule 11,788,230 5,348,470 6,439,760 #EEb 2015. #EEc Utility relocations - ongoing. As of October 16th, the City has obtained Possession and Use Agreements or have closings completed or planned for all the remaining FM Rivery Boulevard 5RM Survey has begun; Engineer expects have On Schedule documents available to begin appraisals this month. Snead Drive 5QZ PS&E is complete; On Schedule 825,100 87,000 738,100 Agreement has been reached for the property Unchanged need to install a water quality pond; paperwork Pending. Mays Street Extension 5RI Engineering has submitted the proposed On Schedule 196,000 196,000 alignment and is working on the 30 % PS&E. Unchanged IH 35/ Hwy 29 Intersection 5RJ TBD 650,0000 650,000 Current Economic Development Projects I Project Update On Schedule/ Project to Date Project Bud et Project Cost Available 1,137,500� 1,137,500 000 Current Year Budget 13114 Current Year Current Year Current Year Projected Cost Available 000 283,350 0 283,350 4,539,107 5,787 4,533,320 571,178 479,588 91,590 382,822 382,822� 6,727,539 2,315,896 4,411,643 825,100 87,000 738,100 196,000 196,0000 650,000 0 650,000 Current Year Budget 13114 Current Year Current Year Current Year Budget Cost I Available 1,137,500 0 1,137, 500 000 16,062,596 3,467,093 12,595,503 L:\Global\CIP Agenda Form\GTEC Status Reporh2015\GTEC - Project Status - 2015-03.xlsx Page 1 of 1 3/12/2015 FM 1460 (Quail Valley Drive to University Drive) Project No. 5RB TIP No. EEa, EEb & EEc Rights -of -Way Acquisition and Utility Relocation March 2015 Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive to University Drive). Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction. Project Managers Ed Polasek, AICP and Bill Dryden, P.E. Engineer Brown and Gay Engineers, Inc. 0 J F 2 >V) Off 1110 ass Q O O o f %� � r Z ad o L 0-- 00 o ZzQ Z 5 V i C� / 3�/ w w c �`,��* J►a0 m u, y m v v } m w_� b y 2 0 o6W F 8 0Ix- �, oyoQ z rL , 7 O Z O t`g LL r O LJJ a: Ln oc -Z - Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way As of October 16r'', the City has obtained Possession and Use Agreements or have closings completed or planned for all the remaining FM 1460 parcels. Section: North South Acquired: 34 8 Pending: 0 - Condemnation: 2 - Total: —367 8 Utility Relocations Ongoing Construction Bid opened August 2014 Construction scheduled to commence Spring 2015. Other Issues AFA amendment pending reallocating authorized funding for [City] relocation work. Two known change orders pending — first is due to items from ROW negotiations; second is due to proposed intersection redesign. Mays Street Extension (Teravista Parkway in Round Rock to Westinghouse Road) Project No. 5RI TIP No. None March 2015 Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection with Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse Road and Rabbit Hill Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. Preliminary layouts for future signals and roadway illumination will also be included. The project length along the anticipated alignment is approximately 1.0 miles. Purpose To complete the schematic design, define rights -of -way requirements and complete 30% design. Project Managers Bill Dryden, P.E. Engineer CP&Y, Inc. N IH31 NIH3SFWY 'IH35FR SlH3SSB fir/ I _ _ y� f EDP S jH 35 NB JK1vtiR5�s�oPKSHLG BEGIN PROJECT xo` G oA KmOMTOR p0 P R �m p �pRr END PROJECT Q �� PpeeP � F55PLJV ENGADINAP S� ?AIRWAY PATH LDV£PD C - Z M - Fib GREFN VISTA PL vp S ERD p TERAVISTA PKWY E.PD0.* Pax KCEIyTPPLPLVD m� DNP�S O w GLFp94P z 20 0 0.25 0.5 p a 2c r o Ita_I LN alc9_ Miles MAYS STREET Element Status / Issues Design Engineering has submitted the proposed alignment and is working on the 30% PS&E. Environmental/ Archeological TBD Rights of Way Will match City of Round Rock standard of 100 ft. within RR's City Limits; City of Georgetown standard of 112 ft. within our City Limits. Utility Relocations TBD Construction TBD Other Issues None. NB Frontage Road (SS 158 to Lakeway Drive) Project No. 5QX TIP No. QQ March 2015 Unchanged Project Description Design and construct a portion of an IH-35 NB Frontage Road from Williams Drive to Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to Lakeway Drive. Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB alternate, interim route to FM 971 and Georgetown High School. This project is the only remaining portion of IH 35 in Central Texas without a frontage road existing, under construction or being designed. Project Manager Bill Dryden Engineer Klotz Associates low Al . --REMOVE EXISTINZ% 1ENTRANCE RAMP iW A fie` Aft .31 Element Status / Issues Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and District Environmental Division. Environmental/ Archeology TBD Rights of Way None identified Utility Relocations TBD Construction TBD Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project Northwest Boulevard Overpass (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. QQ March 2015 Unchanged Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Bill Dryden, P.E. Engineer Klotz Associates 2 m H ° ok 0,9 NORfH WEST BLVD. 0 I a .t ru _-_l 1-' -.- _ Imo.' Element Status / Issues Design Engineer has presented the Preliminary Engineering Report and has begun final PS&E design efforts. Environmental/ Archeological Concurrent with preliminary engineering and schematic design. Rights of Way Engineer is developing ROW strip map and individual parcel plats and documents. Utility Relocations TBD Construction TBD Other Issues Staff met with TxDOT to develop an AFA for TxDOT review of the bridge crossing of 135 and its frontage roads. Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 511M TIP No. None March 2015 Project Description Develop the Rights -of -Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Bill Dryden, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Surve in and preliminary design underway. Environmental/ Archeology TBD Rights of Way Survey has begun; Engineer expects to have documents available to begin appraisals this month. Utility Relocations TBD Construction TBD Other Issues TBD Snead Drive Project (SE Inner Loop to Airborn Circle) Project No. 5QZ TIP No. None March 2015 Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way, including appurtenant waste water improvements. Purpose This project has been identified as GTEC eligible project and will provide necessary infrastructure for ongoing economic development in the area. Project Manager Bill Dryden, P.E. Engineer Steger Bizzell S �H 35 / ye - Roadway Widening O Proposed WW Lines I a --- _ under roadway SAUST/N ' Proposed WW Lines I ,�u E outside of roadway �Q Existing WW 4� Lines City Limits OO , 0 O 0 5 0 1,000 1,500 2,000 Feet ,`aGOOJ� i Element Status / Issues Design Complete Environmental/ Archeological Included with PS&E. Rights of Way Agreement has been reached for the property need to install a water quality pond; paperwork pending. Utility Relocations Utility relocations either complete or are part of the construction contract. Construction TBD — Upon acquisition of property for water quality pond. Other Issues It was anticipated that the property for construct water quality pond would be donated, but owner has some issues with the mortgage holder concerning donation. Property owner is seeking compensation. Southwest Bypass Project (SH 29 to RM 2243) Project No. 5QC TIP No. 14b March 2015 Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to SH 29 and Construction Plans Specifications and Estimate (PS&E) for the construction of approximately 1.3 miles of 2-lane interim roadway with bridges from Leander Road to its intersection with Wolf Ranch Parkway Extension (TIP Project No. 14A. Purpose This project is identified as needed in the OTP and GTEC TIP. This project, in coordination with Wolf Ranch Parkway Extension, will provide access from Leander Road to DB Wood Road south of SH 29, allowing alternate access from southwest to west areas of the City, relieving the increasing traffic demand along the IH 35 corridor. Project Manager Bill Dryden, P.E. Engineer HDR Engineering, Inc. PROPOSED I L.o.na r Ezisnr� Pans s cm ums W 1 F Element Status / Issues Design Engineer has completed the project PS&E, less construction contract documents and environmental permitting required at time of actual construction. Environmental/ Draft Report detailing the environmental, geotechnical and historical issues has Archeological been completed and submitted to the Williamson County Conservation Foundation for determination of issues to be mitigated. Rights of Way Weir Trust property - Condemnation pending. Guy/Knight property - Acquisition complete. Wolf property - Acquisition complete. Utility Relocations None identified at this time. Construction TBD Other Issues Several re -design items pending due to ROW negotiations and changes to adjacent development; final task order amendment will be brought forth to finish the work required for this project at the 90% level. Wolf Ranch Parkway Extension Project (SW Bypass to DB Wood Road) Project No. 5QV TIP No.14a March 2015 Project Description Design Schematic and Plans Specifications & Estimate for the construction of a roadway from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of SH 29. The project is planned as a major arterial. Purpose This project is identified as needed in the OTP and the TIP. This project, in coordination with Southwest Bypass (#14B), will provide access from Leander Road to DB Wood Road south of SH 29, allowing alternate access from southwest to west areas of the City, relieving the increasing traffic demand along the IH-35 corridor. Project Manager Bill Dryden, P.E. Engineer HDR, Engineering, Inc. �wl�whH.taY �Fi all ar m �ew••a4 Element Status / Issues Design Design 90% complete; final 10% (construction contract documents and WCCF environmental permitting fees required at time of actual construction.) Environmental/ Archeological Final report concerning the environmental, geotechnical and historical issues has been submitted for review. Rights of Way Complete. Utility Relocations None identified at this time. Construction Pending 2015 bond funding Other Issues Fencing has been deleted from project. Staff is completing a task order amendment to pay for that work performed by Engineer prior to it being deleted from project. Austin Avenue - Bridge Evaluations (North and South San Gabriel Rivers) Project No. TBD TIP Project No. N/A March 2015 Unchanged Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue bridges over the North and South San Gabriel Rivers. The process will involve several phases - I) determination of testing needed, II) structural testing, analyses and evaluation of test data to determine/recommend corrective measures and a project budget, III) develop construction plans, specifications and contract documents, estimates of probable construction costs and, last, IV) construction administration. Purpose To extend the structural life of the two bridge and provide long-term vehicular capacity and pedestrian safety along Austin Avenue. Project Manager Bill Dryden, P.E. Engineer Aguirre & Fields, LP Element Status / Issues Design Staff met with Engineer and discussed potential courses of action. There are four basic paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace Structure. Engineer has developed 2 potential conceptual alignments for the proposed reconstruction of the bridge. Surveying TBD Environmental TBD during Phase II Rights of Way Prop. ROW from 3rd Street to N. of 2nd; Exist. ROW from N. of 2nd to Morrow Street. Utility Reloc'ns TBD (future) Construction TBD Other Issues Project submitted for CAMPO funding; Project eligible for TxDOT Off -System Bridge Replacement Program. FM 971 at Austin Avenue Realignment Intersection Improvements Project No.1BZ TIP No. QQ1 March 2015 Unchanged Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of 135 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Bill Dryden, P.E. Engineer Klotz Associates, Inc. L� Element Status / Issues Design Preliminary Engineering complete; Engineer working on 60% design submittal Environmental/ Archeological 10/2015 Rights of Way Complete Utility Relocations TBD Construction 10/2016 Other Issues Working with TxDOT to develop an Advance Funding Agreement for plans review and construction administration. FM 1460 Quail Valley Drive to University Drive Project No. 5RB TIP No. EEa, EEb & EEc March 2015 Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of FM 1460. Project will include review and update to existing Schematic, Right -of -Way Map and Environmental Document and completion of the PS&E for the remaining existing roadway. Purpose To keep the currently approved environmental documents active; purchase ROW, effect utility relocations/clearance and to provide on -the -shelf PS&E for TxDOT letting not later than August 2013, pending available construction funding. Project Managers Ed Polasek, AICP and Bill Dryden, P.E. Engineer Brown and Gay Engineers, Inc. 0 2 L1. U = > � , p Ow O owe d ��cr�� IL �p Zo 0 o0 J �d, rL-a oo o Zi— D ��i w LLJ m a ' `ry 0 w o i y� L r\ LU �o QQ °z ; 7 o= / ) O ,°c o W 2a Z--=o Ln _ r z Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way As of October 1611,, the City has obtained Possession and Use Agreements or have closings planned for all the remaining FM 1460 parcels. Acquired: 34 Pending: 0 Condemnation: 2 Total: 36 Utility Relocations Ongoing. Construction Bid opened August 2014 Construction scheduled to commence Spring 2015. Other Issues None Pending Overall Transportation Plan Update March 2015 Project Description The updated OTP is a continuation of the effort that the City completed in 2004 with the adoption of the initial OTP. That document provided an analysis of existing conditions and travel characteristics, a refined area -wide travel demand model, review of the City's roadway functional classification system and a revised Thoroughfare Plan. Project Managers Ed Polasek, AICP, Bill Dryden, P.E., Nat Waggoner, PMP® and Jordan Maddox, AICP Engineer Klotz Associates, Inc. Overall Transportation Plan LTI-)cl�Ite Element Status / Issues Key DRAFT OTP has been: Accomplishments • Presented to GTAB at its January 911, meeting. • Presented at Council Workshop on January 131h. • Presented to P&Z for review and comments January 201h. • Presented to GTAB on February 131h. • Presented to Council on February 2411, for First Reading of the Ordinance fro adoption. Upcoming Tasks Staff: • Will present 2nd Reading of Ordinance adopting the OTP March 101h. Issues Capital Area Metropolitan Planning Organization (CAMPO) has not yet adopted the 2040 Regional Transportation Plan nor the 2010 Travel Demand Model supporting that plan. When adopted in May 2015, the 2040 plan and model will provide key data which will allow supporting jurisdictions the opportunity to update their transportation plans. Georgetown transportation planning efforts will benefit from updated modeling data and should pursue funding to update the 2012 data currently informing the OTP. Sidewalk Master Plan and Public Facility Access Audit March 2015 Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility Access Audit is to inventory existing public infrastructure within the City of Georgetown City Limits, identify design and compliance deficiencies, evaluate future program requirements, and develop a long term implementation plan. Project Nat Waggoner, PMP° Manager Engineer HDR, Inc. E Task Initiation - Completed Planning - Completed Execution - See below ADA Reporting Criteria for Sidewalk Analysis May-14 Jun-14 Comprehensive Review of Existing Studies, Plans, and May-14 Jun-14 Reports Self -Assessment Survey of Downtown District May-14 Jul-14 Data Collection and Field Inventory Jun-14 Aug-14 City Facilities Survey Jul-14 Sep-14 Sidewalk Implementation Plan and Project Prioritization May-14 Oct-14 Parks and Amenities Survey Nov-14 Feb-14 Government and Public Stakeholder Meetings May-14 Jan-15 Public Meetings and Hearings Periodic Mar-15 thru ADA Transition Plan Update to Council Targeting Apr-15 Ongoing Project Close Out Activities Targeting Mar-15 Ongoing 10 Yr. Recommended Implementation Strategy AL Funding Needed Priority 1 Projects $10.2 M Operations and Maintenance $5 M Replacement and Retirement (Recommended in 2025) $8 M ADA Outstandin Tasks MAR —Staff input complete APR —Boards, Commissions and Council review MAY —Adoption Implementation of Priority 1 projects and budget requests for operations and maintenance will involve boards and commissions, including GTAB. At the 1st Reading on February 24th, Councilmember Hesser asked staff to further investigate ownership and maintenance policies for sidewalks. Staff is coordinating with the Planning Department for possible inclusion in the UDC amendment process and is looking for guidance from GTAB as to inclusion in as a regular agenda item. Southwest Bypass Project (RM 2243 to IH 35) Project No.1CA Project No.14c March 2015 Unchanged Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2-lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP and Bill Dryden, P.E. Engineer HDR, Inc. Element Status / Issues Design Engineer is in preliminary engineering and schematic design phase of the facility. Alignment has been presented to staff and management. Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be acquired from Texas Crushed Stone. Environmental/ TBD by preliminary engineering phase. Archeological Rights of Way Conceptually established by the Industrial Agreement; will be refined through the schematic design phase. Negotiations ongoing for the remainder of the ROW Utility Relocations TBD (future) Construction This project included in the Williamson County 2013 Bond Program to construct 2 lanes of the ultimate roadway. Other Issues None Transit Study as Requested by City Council Project No. None Project No. None March 2015 Unchanged Project Council Motion: Discussion and possible direction to the City of Georgetown's Transportation Description Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council no later than June 24, 2014 ,regarding the City's potential future participation in State and Regional Transportation Organizations including the benefits, conditions, and justification which would prompt the City's participation in Project Connect, Lone Star Rail and any other relevant State and Regional Transportation Organizations that the City should be involved with -- Steve Fought, Councilmember, District 4 Amended Motion: 1. The City Manager to determine what time and effort staff have available to conduct this type of study over the next year. If it is not in the Transportation Division, Planning Department, Finance Department and/or City Manager's Office work program, as outlined in the current draft budget, can it be adequately staffed to complete this level of work over the next year? 2. Is the challenge to research Federal, State and Regional transportation organizations or is it transit programs? This direction to staff is assuming it is transit programs. 3. Narrow the specific analysis to programs that are actually authorized to receive Federal formula and discretionary funding programs found within the current Federal Transit Administration. However, that would narrow the field down to three agencies or programs. Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310 transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction. CAMPO, Project Connect, Project Connect North and My35 are simply planning programs that include staff from Capital Metro, Lone Star Rail District, and TxDOT and representatives from local governments. 4. The analysis should be based on how those planning programs will lead to funding through the project delivery agencies. (Fought amended to include financial risk and benefits to the City) 5. The Council should provide the Board and staff specifics on what type of economic analysis data will lead to an ultimate decision by the City Council. 6. Finally, some people 'can't see what the final project would look like' or 'can't see what a Transit Oriented Development would look like.' Years ago, when the City was looking at transportation options and creating a TOD ordinance, there was a field trip to perform some on the ground research. Members of the City Council, Planning and Zoning, and staff (GTAB was not in existence at the time) went and stayed at a TOD to see for themselves. We should have at least one field trip during this study. Since it has been about 8 years or so since that first and only field trip, it should be extremely informative to do it again and see what a TOD looks like today and how the project has performed over the years. Vote on the original motion as amended: Approved (6-1) (Hesser opposed) Project Ed Polasek, AICP Manager Engineer TBD Project Status Workplan Under Development Transportation Services Operations CIP Maintenance March 2015 Project Description 2014-2015 CIP Maintenance of roadways including, Chip seal, Cutler Overlays, Fog seal applications and Engineering design of future rehabilitation projects. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Mark Miller Engineer/Engineers KPA, Steger Bizzell, Halff Assoc. Task Status / Issues 2nd and 61h Street (KPA) 2nd St. to College St. plans are complete. Advertising, bidding and Engineering construction will coincide with Parks and Recreation VFW Field reconstruction project in approximately June / July minimizing disruption to baseball season and to residents. 91h Street (KPA) (Patin Construction) Austin to Rock portion 98% completed. Electric (Main to Rock) conduit is in place. Patin is scheduled to return on March 25th and still plans to complete project on schedule. (Before the end of April / Poppy Festival) Chip Seal 2015 proposed to be bid April 1st and brought to April 101h GTAB with construction complete by August 301h. Fog Seal 2015 Fog sealing will be completed in-house. In-house engineering is being provided for specified streets. Engineering under way and fog sealing will be completed prior to mid -June or as temperature allow. Temperatures much above 80 degrees slows dry time. Cutler/overlay 2015 proposed Cutler Overlays Proposed to be bid on April 1st and brought to April 10th GTAB with construction complete by October 1st. Pavement KPA Engineering: pavement evaluation/scoring and update of 5 year Evaluation (Complete) City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: City of Georgetown, Texas City Council Agenda March 24, 2015 SUBJECT: Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - EMS Contract Discussion - Meet and Confer Sec. 551.074: Personnel Matters - Interim City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Review and discussion of City Manager position - Interim City Manager Compensation ITEM SUMMARY: FINANCIAL IMPACT: To be determined SUBMITTED BY: