HomeMy WebLinkAboutAgenda CC 02.10.2009Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
FEBRUARY 10, 2009
The Georgetown City Council will meet on FEBRUARY 10, 2009 at 6:00 P.M. at the Council Chamber at
101 E. 7th Street
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from Mayor:
- Welcome and Meeting Procedures
City Manager Comments:
- May 9, 2009 General Election
- President's Day Holiday
- Animal Shelter Dog Walk
- Recreation Center Hours
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B As of the deadline, there were no persons who requested to address the Council on items other than
what is already posted on the Agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Council Workshop held on Monday,
January 26 and the Council Meeting held on Tuesday, January 27, 2009 -- Jessica Hamilton, Assistant
City Secretary
D Consideration and possible action to approve a Resolution to Implement Emission Reduction
Actions to Assist in Clean Air Efforts and to Maintain Williamson County’s Designation as
“Attainment” in Regards to Ground Level Ozone Standards -- Paul E. Brandenburg, City Manager
E Consideration and possible action to approve a Master Services Agreement with Chiang, Patel &
Yerby, Inc. (CP&Y) of Austin, Texas, for professional engineering services -- Thomas R. Benz, P.
E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
F Consideration and possible action to approve a Master Services Agreement with Haynie Consulting
Inc. of Round Rock, Texas, for professional engineering and surveying services – Thomas R. Benz
P.E, Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
G Consideration and possible action to authorize Specialized Public Finance, Inc (SPFI) to proceed
with the preparation of the required bond offering documents for the upcoming 2009 bond issues --
Micki Rundell, Director of Finance and Administration
H Consideration and possible acceptance of the City’s Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement
Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the
quarter ended December 30, 2008 -- Leticia Zavala, Controller and Micki Rundell, Director of
Finance and Administration
I Consideration and possible action to approve Task Order No. CPY-09-001 with Chiang, Patel &
Yerby, Inc. (CP&Y), of Austin, for professional engineering services to develop design plans for the
TxDOT Lakeway Drive Bridge Project in the amount of $20,129.00 -- Thomas R. Benz, P.E.,
System Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
J Consideration of an award of the annual bid for printer cartridges to V-Quest Office Machines &
Supplies, LTD in the estimated amount of $23,000.00 and Toner Plus in the estimated amount of
$3,800.00 -- Dennis Schoenborn, IT Director
Legislative Regular Agenda
K Summary of the 2008 Racial Profiling Report as mandated by the State Legislature -- David Morgan,
Police Chief
L Discussion, direction, and possible action regarding the Fiscal and Budgetary Policy as it relates to
Public Art Funding -- Paul E. Brandenburg, City Manager
M Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a construction contract for the construction of the Bridge
Project – Oak Tree Drive to A Greater Austin Development Company, of Austin, TX, in the amount
of $931,163.00 -- Bill Dryden, Transportation Engineer and Thomas R. Benz P.E., Systems
Engineering Director
N Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve of the contract between American Archaeology Group,
LLC. of Lampasas, Texas, and the City of Georgetown to provide archeological surveying for the
2006 Annexation Water and Wastewater lines for an amount not to exceed $58,350.00 -- Thomas
R. Benz, P. E., Systems Engineering Director & Jim Briggs, Assistant City Manager for Utility
Operations
O Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bid for wood poles to Thomasson
Company of Philadelphia, Mississippi, and Texas Electric Cooperative of Jasper, Texas, in the
estimated amount of $173,358.00 -- Ken Arnold, Energy Services Director & Jim Briggs, Assistant
City Manager for Utility Operations
P Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bid for miscellaneous streetlight
material and lamps to various vendors in the estimated amount of $65,189.57 -- Ken Arnold, Energy
Services Director and Jim Briggs, Assistant City Manager for Utility Operations
Q Forwarded by the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bids for water meters and accessories
to various bidders in the estimated amount of $395,974.50 -- Glenn Dishong, Water Services Director,
Jim Briggs, Assistant City Manager for Utility Operations
R Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve cost reimbursement contracts with individual
Whitetail Subdivision residents for the design and construction of 950 feet of 8” water line -- Glenn
Dishong, Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations
S Forward from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve Change Order #1 to expand the scope of the contract
with Joe Bland Construction, LP for the 2008 Street Rehab Project Phase II to include the
construction of 950 feet of 8” water line on Deer Draw at a cost of $115,591.00 -- Glenn Dishong,
Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations
T Forwarded from the Georgetown Utility System (GUS) Board:
Discussion and possible action for a memorandum of understanding between CTSUD and the City
regarding the acceleration of the Lake Georgetown WTP expansion and the future construction
of a Southlake WTP jointly owned by CTSUD and the City -- Glenn W. Dishong, Water Services
Director, Jim Briggs, Assistant City Manager for Utility Operations
U Second Reading of an Ordinance revising Chapter 9.08 of the Code of Ordinances, related to
Weapons, as recommended by the Police Department -- David Morgan, Police Chief
V Public Hearing and First Reading of an Ordinance providing for the abandonment by quit claim
deed of a 0.12-acre portion of Oak Lane street right-of-way at its intersection with Rivery
Boulevard; providing for the terms and conditions of such abandonment; providing that a public
hearing has been held; providing a conflict and severability clause and establishing an effective date --
Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
W First Reading of an Ordinance amending Section 6.16.080 of the Code of Ordinances related to
Peddlers and Solicitors to shorten the duration of peddlers’ and solicitors’ permits from a period of
one year to a period of fifteen days. -- David Morgan, Police Chief
X First Reading on an Ordinance zoning for traffic and rate of speed therein on SH 29 in the city
limits of the City of Georgetown defining speeding and fixing a penalty therfore; declaring what may
be a sufficient complaint in prosecutions hereunder; with a saving clause repealing conflicting laws
and establishing an effective date -- Mark Miller, Transportation Services Manager and Jim Briggs,
Assistant City Manager for Utility Operations
Y First Reading of an ordinance revising Chapter 6.04 of the Code of Ordinances, related to Carnivals,
as recommended by Code Enforcement to reconcile carnival hours with the hours of the juvenile
curfew -- Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
Z Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court
for the Western District of Texas, Austin Division
3. Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United
States District Court for the Western District of Texas Austin Division
4. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd
Judicial District, Travis County, Texas
5. Discussion of legal issues related to payment obligations for the Public Utility Improvements under
the "Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
6. Berry Creek Partners v. City of Georgetown, Cause No. 08-767-C277, in the District Court of
Williamson County, 277th Judicial District
AA Sec 551.072: Deliberation about Real Property
1. Consideration and possible action concerning the abandonment of 0.12 acres situated in the
Nicholas Porter Survey, Abstract No. 497, Williamson County, Texas, and being a portion of Oak
Lane street right-of-way as shown on the plat of Crestview Addition, a subdivision in the City of
Georgetown, recorded in Cabinet A, Slides 253-254, Plat Records, Williamson County, Texas (the
"Property"). – Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager
for Utility Operations
2. Consideration and possible direction to staff regarding the Old Albertson's Building
Adjournment
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Call to Order
Pledge of Allegiance
Comments from Mayor:
- Welcome and Meeting Procedures
City Manager Comments:
- May 9, 2009 General Election
- President's Day Holiday
- Animal Shelter Dog Walk
- Recreation Center Hours
Action from Executive Session
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
February 10, 2009
SUBJECT:
As of the deadline, there were no persons who requested to address the Council on items other than what is
already posted on the Agenda.
ITEM SUMMARY:
n/a
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # B
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to approve the minutes of the Council Workshop held on Monday,
January 26 and the Council Meeting held on Tuesday, January 27, 2009 -- Jessica Hamilton, Assistant City
Secretary
ITEM SUMMARY:
Please see attached for draft minutes.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
ATTACHMENTS:
January 26, 2009 Minutes
January 27, 2009 Minutes
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to approve a Resolution to Implement Emission Reduction Actions to
Assist in Clean Air Efforts and to Maintain Williamson County’s Designation as “Attainment” in Regards
to Ground Level Ozone Standards -- Paul E. Brandenburg, City Manager
ITEM SUMMARY:
The Citizens of Williamson County recognize the value of and are conscious of the need for clean air. New
ozone standards as promulgated by the US Environmental Protection Agency expose Williamson County and
its citizens to possible designation as a non-attainment area under the new standards. Current and on-going
efforts of Williamson County and communities to use approved emission reduction measures, including
enhanced vehicle inspection and maintenance programs, provided support to the Texas Commission on
Environmental Quality to omit Williamson County from a proposed list of non-attainment counties.
Concerted efforts to reduce ozone forming emissions by the citizens, communities, schools and industry in
Williamson County during the April through October ozone season will help Williamson County from being
listed as non-attainment for 2009 and in future years. A designation of non-attainment will inhibit local
flexibility in planning and development and create economic impacts to the citizens of Williamson County
for up to twenty years.
The Williamson County Commissioners Court approved the attached Resolution in concept to be taken to the
communities and other entities in the county as a basis for action on emission reduction to keep Williamson
County from being declared “non-attainment.”
The Williamson County Commissioners’ Court has also requested that the following entities approve the
resolution as well: Round Rock ISD, Leander, Cedar Park, Leander ISD, Georgetown ISD, Taylor, Taylor
ISD, Hutto, Hutto ISD, and Brushy Creek MUD. Other communities, as time allows will be included; for
example, Jarrell. Several of these entities have already been scheduled for meetings.
The City Council is being asked to consider approval of the attached Resolution.
ATTACHEMENTS:
1. Proposed Resolution
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Clean Air Resolution
Cover Memo
Item # D
RESOLUTION NO. ___________
A RESOLUTION BY THE CITY OF GEORGETOWN, TEXAS
(“CITY”) TO IMPLEMENT EMISSION REDUCTION ACTIONS
TO ASSIST IN CLEAN AIR EFFORTS AND TO MAINTAIN
WILLIAMSON COUNTY’S DESIGNATION AS “ATTAINMENT”
IN REGARDS TO GROUND LEVEL OZONE STANDARDS;
MAKING OTHER FINDINGS RELATED TO THE SUBJECT AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, The Citizens of Williamson County recognize the value of and are conscious of
the need for clean air; and
WHEREAS, New ozone standards as promulgated by the US Environmental Protection
Agency expose Williamson County and its citizens to possible designation as a non-attainment
area under the new standards; and
WHEREAS, Current and on-going efforts of Williamson County and communities to use
approved emission reduction measures, including enhanced vehicle inspection and maintenance
programs, provided support to the Texas Commission on Environmental Quality to omit
Williamson County from a proposed list of non-attainment counties; and
WHEREAS, Concerted effort to reduce ozone forming emissions by the citizens,
communities, schools and industry in Williamson County during the April through October ozone
season will help preclude Williamson County being listed as non-attainment for 2009 and future
years; and
WHEREAS, Designation of non-attainment will inhibit local flexibility in planning and
development and create economic impacts to the citizens of Williamson County for up to twenty
years.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS THAT:
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SECTION 1. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct and are hereby in all things approved and
adopted.
SECTION 2. The City Council hereby finds that this Ordinance implements Effective
Governance Vision Statement 4.0.C of Georgetown’s 2030 Comprehensive Plan, which states:
“Georgetown has achieved a high level of service coordination, both internally and with County, State and
other city service providers.”; and further finds that the enactment of this ordinance is not
inconsistent with or in conflict with any other Comprehensive Plan Policies.
SECTION 3. That The City of Georgetown affirms its commitment to helping reduce
ozone forming emissions by implementing actions that are accepted by TCEQ in line with existing
reduction measures and agrees to assist in public awareness and outreach on the need for
reduction measures to help voluntarily secure an ongoing designation of “in attainment” under the
National Ambient Air Quality Standards for Ground Level Ozone.
SECTION 4. The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
SECTION 5. This resolution shall become effective from and after its passage.
RESOLVED this day of , 2009.
ATTEST: THE CITY OF GEORGETOWN:
________________________________ _____________________________________
Jessica Hamilton, George G. Garver, Mayor
Deputy City Secretary
APPROVED AS TO FORM:
Patricia E. Carls
CARLS, MCDONALD, & DALRYMPLE, L.L.C.
CITY ATTORNEY
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Item # D
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to approve a Master Services Agreement with Chiang, Patel & Yerby,
Inc. (CP&Y) of Austin, Texas, for professional engineering services -- Thomas R. Benz, P. E., Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Attached for your review and consideration is a Master Services Agreement (MSA) with CP&Y, Inc, this
will be updating an existing contractual relationship. CP&Y has previously done work for the City and is
currently working on the design of the Lakeway Bridge Replacement Project for TxDOT. For continuity and
to allow TxDOT to include the City’s utility relocations in the Project construction plans, the Staff is
proposing this MSA to renew our contractual relationship with CP&Y.
The MSA contains the basic terms governing the relationship between the City and the engineer. The
MSA would have a term of one year, renewable for up to four additional terms. During the contract term, the
City could issue Task Orders to the engineering firm for specific projects. The Task Orders would contain all
of the details that would be specific to a certain project – e.g., scope, schedule, cost, etc. Task Orders would
be approved by the authorized City representative(s) in accordance with the City’s purchasing policy – which
currently requires that all professional services contracts for $15,000 or greater be approved by the City
Council.
Approval of the MSA is not a guarantee of work, but approval of the MSA allows Task Orders to be
issued in an expeditious way that will allow for efficient project management.
STAFF RECOMMENDATION:
Staff recommends approval of the Master Services Agreement with CP&Y, Inc.
FINANCIAL IMPACT:
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
MSA - CP&Y
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Item # E
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to approve a Master Services Agreement with Haynie Consulting Inc. of
Round Rock, Texas, for professional engineering and surveying services – Thomas R. Benz P.E, Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Staff has received and reviewed the qualifications of Haynie Consulting Inc. and the firm is qualified to
perform civil engineering, construction observation, utility design, and surveying services.
Attached for your review and consideration is a Master Services Agreement (MSA) with Haynie
Consulting Inc. The MSA contains the basic terms governing the relationship between the City and the
engineer. The MSA would have a term of one year, renewable for up to four additional terms. During the
contract term, the City could issue Task Orders to the firm for specific projects. The Task Orders would
contain all of the details that would be specific to a certain project – e.g., scope, schedule, cost, etc. Task
Orders would be approved by the authorized City representative(s) in accordance with the City’s purchasing
policy – which currently requires that all professional services contracts for $15,000 or greater be approved
by the City Council.
Approval of the MSA is not a guarantee of work, but approval of the MSA allows Task Orders to be
issued in an expeditious way that will allow for efficient project management.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS
Board meeting
STAFF RECOMMENDATION:
Staff recommends entering into an MSA with Haynie Consulting Inc. of Round Rock, Texas
FINANCIAL IMPACT:
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
MSA - Haynie
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to authorize Specialized Public Finance, Inc (SPFI) to proceed with the
preparation of the required bond offering documents for the upcoming 2009 bond issues -- Micki Rundell,
Director of Finance and Administration
ITEM SUMMARY:
The 2009/10 Annual Budget included debt funding for certain capital improvements, including land
acquisition, facility purchase, and other equipment, as well as, for utility infrastructure. In November 2008,
City voters authorized $81.5 million for road and park improvements; therefore, the City anticipates issuing
$1.1M of the 2008 authorization for road projects. The attached summarizes the preliminary estimated debt
proceeds needed, net of issuance costs.
FINANCIAL IMPACT:
Debt service for CO debt (Albertson’s) is estimated at $0.089 and will be included in the 2009 tax calculation
for fiscal year 2009/10. The tax impact for the GO road bonds is estimated at $0.0026. The debt service for
the $1.5 million for Williams Drive will be paid by the Georgetown Transportation Enhancement
Corporation (GTEC) for first next 5 years, and is not expected to impact the tax rate calculation until 2013.
The revenue bonds are supported utility rates and have been included in the long-term financial forecast of
each utility fund, and will not negatively impact the current utility rates.
COMMENTS:
Final amounts of the bond to be issued may be increased or decreased due to timing of various Capital
Improvement Projects, with sizing of the issue finalized by mid-March. Total face value of the bond issue
will also include issuance costs.
SUBMITTED BY:
Micki Rundell, Director of Finance and Administration
ATTACHMENTS:
Preliminary estimated debt proceeds
Cover Memo
Item # G
GENERAL OBLIGATION BONDS (Balance 2008 Authorization):
SE 1 – Maple Street extension $ 750,000
DB Wood improvements - Engineering 380,000
Total General Obligation Bonds $1,130,000
CERTIFICATES OF OBLIGATION:
Reimburse cost to purchase Albertson’s Building $3,900,000
Williams Drive Widening 1,500,000
First payment to Williamson County
Total Certificates of Obligation $5,400,000
REVENUE BONDS:
Electric System Improvements $3,400,000
Water Services Improvements 6,500,000
Total Revenue Bonds $9,900,000
TOTAL PROCEEDS (Net of Issuance Costs) $16,430,000
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Item # G
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible acceptance of the City’s Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation
(GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended
December 30, 2008 -- Leticia Zavala, Controller and Micki Rundell, Director of Finance and Administration
ITEM SUMMARY:
The Quarterly Financial Report to Council is attached. An executive summary is included to highlight
variances with regards to the revenues and an overview of the investment portfolio as of December 31, 2008.
The Financial Report shows a comparison of current YTD revenues compared to the prior year for the 1st
quarter of the fiscal year on all major funds.
Activity for the quarter primarily related to the reinvestment of maturing securities and diversification of the
portfolio. Existing bond balances will decrease in the coming months as construction draws are needed to
fund projects such as the recreation center completion and Oak Tree Bridge, along with wastewater
improvements to Smith Branch.
Information regarding the capital improvement projects is also included along with a report listing projects
completed during the quarter as well as bids awarded during the quarter.
SPECIAL CONSIDERATION:
The investment activity and strategies described in the investment report are in compliance with the City’s
Investment Policy and state law. This report meets the quarterly reporting requirements mandated by the
Public Funds Investment Act.
COMMENTS:
Workshop overview was presented to Council on 1/26/09
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Quarterly Financial Report
Cover Memo
Item # H
Financial Report and Investment Report
for Quarter Ended December 31, 2008
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FFAASSTT FFAACCTTSS
Quarter Ended 12/31/2008
o
General Fund:
Revenue $8 million or 23.9% of current budget
o 7% greater than prior year due to increase in property tax
levy
o Sales tax (2 months collections) down 8%
o Development related revenue down 49%
o Court Fines down 23.5%
Expense projections adjusted to include position “freeze”
totaling $1.5 million for year. Quarterly variances:
o Personnel variances due to COLA and increased costs for
public safety
o All departmental operations less than prior year except for
Management Services, due to increase in Social Services
contracts
Unallocated and unobligated Fund Balance (excess funds)
= $720K
o Total excess funds from previous years = $2.06 million
o Less authorized commitments:
Sanitation fuel adjustment $156K
o Estimated operating shortfall for YE 2009 $1.2 million
o Additional funds may accumulate during year due to cost
savings within the departments
Utility Funds:
Revenues are ahead of projections
o Electric revenues up $1.1 million or 9.75%
due to PCA increase and added revenue
from Citicorp
o Water revenue up $237K or 8% related to
growth and impacts of weather
o Wastewater revenue up 1.5% due to system
growth
Expenses are as expected
PROJECT UPDATE:
Major General Capital Projects:
x Animal Shelter kennel upgrade – COMPLETED
x Recreation Center – Phase 1 (new construction) –
COMPLETED
x Phase 2 – (rehab existing facility) – demolition underway
Estimated completion April 2009
x Project within budget
Final excess determined once project completed
x Highway Monument Sign – Awaiting TXDOT design approval
x Estimated completion – March 2009
x Parking lot renovations
x 10% completed – Estimated completion May 2009
Major Utility Capital Projects:
x Escalara elevated storage tank – completion
scheduled for October 2009
x Park WTP Clearwell –completion April 2009
x Smith Branch – SG3-A/SG-P1
x San Gabriel WWTP Wet Weather & Irrigation
Improvements
x 2008 Street Rehabilitation – completion July 2009
HIGHLIGHTED INDICATORS
SELECTED STATISTICS
Cash & Investments 12/31/08 $50,002,107
Weighted average maturity : 107 days
Total Outstanding Debt:
GO/CO $58.8 million
Revenue Debt $57.3 million
GTEC Debt $27.3 million
Attachment number 1
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TABLE OF CONTENTS
I. Executive Summary
Quarterly Financial Analysis.................................................................................1-3
Investments..........................................................................................................3-5
Internal Control........................................................................................................5
Capital Projects.......................................................................................................5
II. Reports
General Fund Revenue & Expense ........................................................................6
Major Fund Revenue Comparison ..........................................................................7
Investment Report - City ....................................................................................8-12
Investment Report – GTEC/GEDCO.....................................................................13
Internal Audit Report Summary.............................................................................14
Capital Improvement Project Summary – General Projects.............................15-16
Capital Improvement Project Summary – GUS Projects..................................17-18
Capital Improvement Project Summary - GTEC ...................................................19
Project Closeout Report........................................................................................20
Attachment number 1
Page 3 of 22
Item # H
1st Fiscal Quarter – 2009
Executive Financial Summary
Executive Summary
Quarter ended 12/31/08
I. Quarterly Financial Analysis
General Fund Revenues:
General fund revenues collected for the end of the first fiscal quarter of 2009 closely followed prior year collections
totaling $7,967,668 or 23.9% of current year budget and an increase of 7% over prior year, due to increased property
tax revenue in 2008. The sanitation fund was consolidated into the general fund for the current 2008/09 budget to
steam-line reporting.
Property tax revenues are typically received during the first and second quarters of the fiscal year. The amount of
revenue is based on the assessed value and is estimated using the County Assessor’s data. Deviations from
estimates in this revenue stream are mostly related to new construction and delinquency rates. When the economy is
strong, new construction numbers are usually high and the default rates are low. We are currently in an economy
downturn and will monitor this revenue stream closely in the coming months to identify any impacts to the current
budget, as well as, the 2009/10 budget. Property tax revenues are currently up 20% over prior year due to the
increased tax levy for 2009, delinquency rates will be monitored in the upcoming months to identify any trends.
$541,678 of sales tax revenue was collected in December
2008 for sales generated in October 2008. This collection
revenue is 8% lower than projections. Sales tax projections
are estimated to be $1 million less than budget, and 10%
less than prior year collections. The City also collects 1/8
cent sales tax to be used toward the reduction of property
taxes, and this decrease will impact the overall 2009/10
property tax rate.
Court fines are down 23.5% from prior year with 2,407
cases processed during 2009 versus 3,491 processed in the
prior year.
The City collects a 4 – 5% franchise fee on electrical, natural gas, cable, solid waste, and telephone revenues provided
by entities other than the City. The City has collected $161,200 or 14% of current year budget through the end of the
quarter. The City also collects a 2% franchise fee and an 8% return on investment fee from the City owned utilities
which totaled respectively, $326,521 and $1,353,560 through December or 20% of budget. These collections are up
6% over prior year.
Development related revenue is down $144,563 or 50% from
prior year and will contribute to the shortfall in general fund
revenues. The current slowdown in the economy is expected
to continue through the end of the 2009. As the economy
strengthens, development activity will increase and be
reflected in future budgets.
Revenues will be closely monitored to analyze and
proactively prepare for any potential shortfalls that may
impact current year projections and the 2009/10 budget.
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Page 4 of 22
Item # H
1st Fiscal Quarter – 2009
Executive Financial Summary
General Fund Expenditures:
General fund expenditures for the end of the first fiscal quarter of 2009 closely follow prior year expenditures. Savings
from frozen positions will be realized in later quarters due to positions added to the budget on a staggered schedule.
Salaries and benefit expenditures in the quarter reached $4.9 million or 21% of budget with an additional $4.7 million or
55% of budget spent on operations. Environmental services spent $761,774 in the 1st fiscal quarter of 2009 and
received revenue of $1,147,129. This service was moved into the general fund in the current year budget.
The Transportation Services Division provides resources for street maintenance and repairs. Expenditures through the
1st quarter of 2009 were 23% of budget at $547,409. Prior year expenditures were $528,745 or 35.7% of total 2008
expenditures. Currently, five (5) frozen positions with an anticipated personnel savings of $316,541 are expected.
The Community Development Division provides resources for planning and development, as well as, building permit
and inspection processing. Anticipated personnel savings in this division for six (6) frozen positions is $230,330.
The Finance Division includes court fine processing through Municipal Court. Expenditures for the quarter are on par
with prior year at 30% of budget or $158,054.
Expenditures for Public Safety through the 1st quarter
are 30% of current budget with a total of $4.8 million
compared to $4.3 million or 32% in prior year.
Expected savings of $761,079 for eight (8) frozen
positions will be realized at year end.
Management Services includes City Management,
Council, Public Information and social service funding.
2 positions are currently frozen at an anticipated
savings of $201,264. Total expenditures for the 1st
quarter are $1 million compared to prior year of $847K.
Community Services includes parks and recreation
expenditures. Current expenditures total $2.3 million compared to $1.9 million in the prior year. Savings from two (2)
frozen positions are expected to yield $63,000 in the current year.
Allocations from the Joint Services Fund, for various administrative services, are also projected to be 4-5% less than
budget due to the cost savings within allocated departments.
Utility Revenues:
Electric Revenue is over 9% greater than 2007. Collections of $12.2 million or 18% of current year budget were
received through December 2009 compared to $11.1 million or 21% received at this time last year.
The 1.5% increase in wastewater revenue is a result of the implementation of the flat rate sewer last April 2007, as well
as, continued customer growth and expansion of the utility. Tap revenue is lower due to the slowdown in development
compared to previous years. Other revenue is on par with prior year.
Water revenue is up 5% over prior year due to the continued drought conditions experienced in Central Texas. As
with wastewater, tap revenue is down due to the economic slowdown. Although interest rates are lower than prior
year, the increased balances in the water fund provided greater interest income compared to prior year.
Utility revenues are significantly impacted by growth and weather conditions. Slowdown in the economy and housing
market continue to impact future revenues. Staff will monitor these trends over the upcoming months to identify areas
that may impact the current budget and 2009/10 CIP process.
Other Revenues:
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Page 5 of 22
Item # H
1st Fiscal Quarter – 2009
Executive Financial Summary
Other Revenues:
Hotel Occupancy Tax revenue is 11% lower than prior year due to the slowdown of the economy. Staff will continue to
monitor revenues closely to evaluate the operating budget for the upcoming year. Future revenues could possibly
decrease as a result of the slowing economy.
Fuel revenues at the airport are lower than prior year due to the decrease in gas prices. This decrease will be
reflected in the current year fuel margin.
Cash Balance vs. Fund Balance:
The $11,358,835 cash balance in the General Fund represents a snapshot of the cash on hand at the end of the
2007/08 fiscal year. The general fund emergency reserves or contingency reserves were $5,850,000 at the end of the
fiscal year but were increased to $6,500,000 for the current budget year. The 2008/09 budget anticipated cash on
hand of $9,298,849, thus excess funds of $2.06 million were realized at the end of the fiscal year. This excess
primarily related to savings in personnel and operational spending along with a prior period revenue adjustment.
The Capital Project fund used $3.9 million from contingency reserves in the General Fund to purchase the Albertson’s
building. These contingency reserves will be repaid from bond proceeds to be issued in May 2009.
II. Investments
Compliance Statement:
The investment activity and strategies described in this report are in compliance with the Public Funds
Investment Act, City’s investment policy, and generally accepted accounting principles. This report includes the
investment position of the City at the end of the first fiscal quarter 2009.
Activity for the quarter primarily related to the reinvestment of maturing securities and diversification of the
portfolio. Existing bond balances will decrease in the coming months as construction draws are needed to fund
projects such as the recreation center completion and Oak Tree Bridge, along with wastewater improvements to
Smith Branch.
The Investment Report for the Quarter Ended December 31, 2008 and the supporting schedules are attached. A
summary of the investment balances at December 31, 2008 compared to the prior quarter is shown below for the
City and both component units.
CITY GTEC GEDCO
9/30/08 12/31/08 9/30/08 12/31/08 9/30/08 12/31/08
Total cash and security
investments
$53,215,379 $50,002,107 $18,636,437 $19,445,350 $2,277,713 $2,419,558
Unrealized gain $53,438 $306,876 $80,684 $179,448 $1,879 $4,388
Realized gain (loss) for
quarter
$0 $0 $0 $0 $0 $0
Economic conditions continued to deteriorate during the quarter. Yields fell dramatically while the government
decided how to implement the various “bail-out” plans.
In September, Fannie Mae and Freddie Mac were placed into conservatorship by the Treasury as part of the
rescue plan. Fannie and Freddie, as Government Sponsored Enterprises (GSE), have historically traded with an
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Item # H
1st Fiscal Quarter – 2009
Executive Financial Summary
implied federal government guarantee. The conservatorship plan strengthens that guarantee and reinforces the
federal backing to the GSEs. Much debate has centered on the role of the GSEs in the current economic
climate. Former Secretary Henry Paulson believes the GSEs provide a necessary role of providing mortgage
availability which is essential to eventually turning the corner on the housing crisis. Policymakers must determine
the amount of homeownership subsidies that are important in this environment. Policymakers decisions will
affect the course of the GSEs and will ultimately determine the market yields.
Stabilizing the banking community is also a major
goal of the “bail-out” plans. Arranging
closures/mergers, increasing government lending
programs, directly injecting capital, and temporarily
raising the Federal Deposit Insurance Corporation
(FDIC) insurance limit to $250,000 from $100,000,
have all been implemented. Ensuring that the City’s
financial institution deposits are safe remains
extremely important. The increased FDIC limit,
combined with regular collateral review for deposits
in excess of the insured limit, provides that margin of
safety. The temporary increase in FDIC insurance
will expire in December 2009.
The economy and markets continued to deteriorate and lowered yields considerably throughout the year. For
example, the City’s local government investment pools (TexPool and TexSTAR) began the year yielding
approximately 5.25% and ended the year yielding below 1.50%. Since December 30th, the target rate for
overnight fed funds was a range between 0.00% and .025% and we anticipate the pool yields to continue to drop
as a result of that action. They are currently +/-0.75%.
3/31/08 6/30/08 9/30/08 12/31/08
Managed portfolio yield 3.92% 3.41% 3.32% 2.31%
The City’s investment strategy is to “ladder” or stagger maturities, thus minimizing erratic interest rate
fluctuations. The current unrealized gain in the portfolio is due to higher yielding securities purchased before
market interest rates fell. The interest income, from these securities, diversifies and enhances the yields from
shorter-term deposits and investments. Maintaining safety of principal and adequate liquidity remain the City’s
investment portfolio objectives. Total managed portfolio yield was 2.31% on an annualized basis. The overall
yield is higher than the yield trend for the 3-month Treasury bill and the local government pools which are
currently at 0.22% and 0.76% respectively, as of January 30th.
City Portfolio balances have increased in the last few
years in direct correlation to the increase in contingency
reserves and debt proceeds issued for capital
improvement projects. The City’s investment portfolio
includes bank deposits, local government investment
pool balances, and federal agency and instrumentality
securities. All of these investments carry insurance or
an implied backing from the Federal Government.
Market conditions have created value in non-depository
bank deposits. These deposits are insured or
collateralized as required by Policy and state law. The Certificate of Deposit Account Registry Service (CDARS)
allows the City to deposit funds with a Texas financial institution. That institution then “spreads” the funds to
other banks throughout the CDARS system to effectively insure the total deposit. The Bank of New York acts as
custodian and functions to prevent deposits in excess of FDIC insurance levels at any one CDARS bank. Note:
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Page 7 of 22
Item # H
1st Fiscal Quarter – 2009
Executive Financial Summary
With the temporary nature of the increased FDIC level, CDARS has chosen to maintain $100,000 deposit
limitations.
The City entered into a CDARS program with ViewPoint Bank in Plano, Texas for placement of funds to diversify
the existing portfolio. Yields were locked in at 3.32% for a 12 month certificate compared to yields of
approximately 2.75% from government backed securities.
III. Internal Control
Internal Control Program:
Internal controls are the practices performed by departments to provide management with reasonable assurance
that assets are safeguarded and transactions are authorized, valid, complete, and accurate. Elements of a good
internal control system include 1) separation of duties; 2) authorization; 3) documentation; and 4) reconciliation.
During the 1st quarter of the fiscal year several audits were performed and reported. These internal audits
validate the accuracy and validity of the City’s financial records by detail testing on individual transactions and
ensuring compliance with City’s financial and administrative policies.
x A Travel audit was performed by reviewing individual expense reports and evaluating receipts to
ensure compliance with current travel policies. A procurement card audit was done to ensure
compliance with current purchasing policies. A Long Distance usage Audit was performed to prevent
excessive use. All bills greater than $1 are evaluated and substantiated. Fuel usage was audited
comparing gallons purchased with monthly usage to verify amounts. Petty Cash and cash drawer
audits were performed at various locations to verify cash on hand. A development fee audit was
performed by taking a random sample of Planning and zoning approved items and correlating them to
the development payment receipts in the financial system. A municipal court audits was performed
by looking at cases whereby community service or jail time credit was granted by the Judge. In these
cases, no payment was received therefore documentation is crucial.
x No material weaknesses or issues were discovered. All identified items have been or are being
addressed by each department.
IV. Capital Projects
Capital Improvement Program:
The projects in the Capital Improvement Program (CIP) generally consists of infrastructure and related
construction and do not include small capital items such as furniture, equipment, and vehicles. Significant
maintenance projects, such as street overlay are not included in the capital project schedules.
These maintenance type projects are not capitalized as a fixed asset and are always cash-funded therefore, are
considered operational in nature and are included in the departmental operating budget.
A report showing the current year budget status as well as, project to date information on the approved capital
improvement projects is included in the quarterly financial report. Information on projects completed during the
quarter is also provided for review.
5
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Page 8 of 22
Item # H
GENERAL FUND REVENUE & EXPENSE COMPARISON 2008/2009
For the Quarter Ended 12/31/2008
General Fund
1ST QUARTER PRIOR YEAR 1ST QUARTER
TOTAL PRELIMINARY 12/31/08 %ACTUAL 12/31/07 %YTD
BUDGET PROJECTIONS YTD BUDGET TOTAL YTD ACTUAL ACTUAL %
REVENUES:
Property Taxes 8,174,100 7,986,574 4,193,302 51.3% 7,541,643 3,495,580 46.4%697,722 19.96%
Sales Tax 7,011,360 6,045,670 541,678 7.7% 6,820,308 589,207 8.6%-47,529 -8.07%
Sales Tax (1/8 cent) 941,510 813,250 67,710 7.2% 916,625 73,651 8.0%-5,941 -8.07%
Franchise Fee/ROI 9,379,741 9,379,741 1,841,285 19.6% 9,168,941 1,734,244 18.9%107,041 6.17%
Development & Inspections 1,293,574 857,000 149,565 11.6% 1,158,433 294,128 25.4%-144,563 -49.15%
Court Fines 1,021,200 881,200 149,015 14.6% 1,013,699 194,845 19.2%-45,830 -23.52%
Parks & Recreation 1,586,720 1,529,720 229,711 14.5% 1,056,592 232,767 22.0%-3,056 -1.31%
Other 3,860,598 3,449,958 795,402 20.6% 3,910,362 816,559 20.9%-21,157 -2.59%
REVENUE WITHOUT ENVIRON. SVCS 33,268,803 30,943,113 7,967,668 23.9% 31,586,603 7,430,981 23.5%536,687 7.22%
Environmental Services 4,811,433 4,571,433 1,147,129 23.8%n/a 1,147,129 n/a
TOTAL REVENUES (1) 38,080,236 35,514,546 9,114,797 23.9% 31,586,603 7,430,981 23.5%1,683,816 22.66%
(1) excludes transfers and SIP related fees
EXPENSES:
TRANSPORTATION
Personnel 1,279,187 962,647 223,142 17.4% 855,048 215,746 25.2%7,396 3.43%
Operations 1,116,047 1,116,047 324,267 29.1% 627,571 312,999 49.9%11,268 3.60%
TOTAL TRANSPORTATION 2,395,234 2,078,694 547,409 22.9% 1,482,619 528,745 35.7%18,664 3.53%
COMMUNITY DEVELOPMENT
Personnel 2,038,737 1,808,409 439,990 21.6% 1,830,062 458,873 25.1%-18,883 -4.12%
Operations 483,546 483,546 286,113 59.2% 447,440 277,305 62.0%8,808 3.18%
TOTAL COMMUNITY DEVELOP 2,522,283 2,291,955 726,103 28.8% 2,277,502 736,178 32.3%-10,075 -1.37%
FINANCE & ADMINISTRATION
Personnel 415,899 445,441 99,878 24.0% 350,054 87,683 25.0%12,195 13.91%
Operations 114,952 114,952 58,176 50.6% 121,724 53,123 43.6%5,053 9.51%
TOTAL FINANCE & ADMIN 530,851 560,393 158,054 29.8% 471,778 140,806 29.8%17,248 12.25%
FIRE
Personnel 5,762,912 5,530,553 1,312,826 22.8% 4,381,290 1,063,407 24.3%249,419 23.45%
Operations 1,071,706 1,071,706 672,762 62.8% 909,566 614,512 67.6%58,250 9.48%
TOTAL FIRE 6,834,618 6,602,259 1,985,588 29.1% 5,290,856 1,677,919 31.7%307,669 18.34%
MANAGEMENT SERVICES
Personnel 1,202,611 1,001,347 211,762 17.6% 817,222 194,271 23.8%17,491 9.00%
Operations 3,591,171 3,591,171 1,641,843 45.7% 3,173,421 1,470,589 46.3%171,254 11.65%
TOTAL MANAGEMENT SVCS 4,793,782 4,592,518 1,853,605 38.7% 3,990,643 1,664,860 41.7%188,745 11.34%
COMMUNITY SERVICES
Personnel 3,758,176 3,695,225 768,388 20.4% 3,152,475 718,842 22.8%49,546 6.89%
Operations 2,866,636 2,866,636 1,535,031 53.5% 2,253,631 1,170,740 51.9%364,291 31.12%
TOTAL COMMUNITY SERVICES 6,624,812 6,561,861 2,303,419 34.8% 5,406,106 1,889,582 35.0%413,837 21.90%
POLICE
Personnel 8,097,615 7,568,897 1,835,163 22.7% 6,735,432 1,640,426 24.4%194,737 11.87%
Operations 1,682,876 1,682,876 1,023,279 60.8% 1,669,458 1,010,763 60.5%12,516 1.24%
TOTAL POLICE 9,780,491 9,251,773 2,858,442 29.2% 8,404,890 2,651,189 31.5%207,253 7.82%
OPERATING EXP WITHOUT ENVIRON. SVCS.
Personnel 22,555,137 21,012,519 4,891,149 21.7% 18,121,583 4,379,248 24.2%511,901 11.69%
Operations 10,926,934 10,926,934 5,541,471 50.7% 9,202,811 4,910,031 53.4%631,440 12.86%
OPERATING EXPENSES 33,482,071 31,939,453 10,432,620 31.2% 27,324,394 9,289,279 34.0%1,143,341 12.31%
GUS (Environmental Services)
Personnel 58,172 59,310 14,307 24.6%n/a 14,307 n/a
Operations 4,517,211 4,517,211 747,467 16.5%n/a 747,467 n/a
TOTAL GUS 4,575,383 4,576,521 761,774 16.6%n/a 761,774 n/a
TOTAL OPERATING EXPENSES
Personnel 22,613,309 21,071,829 4,905,456 21.7% 18,121,583 4,379,248 24.2%526,208 12.02%
Operations 15,444,145 15,444,145 6,288,938 40.7% 9,202,811 4,910,031 53.4%1,378,907 28.08%
TOTAL OPERATING EXPENSES (2)38,057,454 36,515,974 11,194,394 29.4% 27,324,394 9,289,279 34.0%1,905,115 20.51%
(2) excludes capital related expenditures
VARIANCE
6
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Page 9 of 22
Item # H
MAJOR FUND REVENUE COMPARISON 2008/2009
For the Quarter Ended 12/31/2008
Other Major Funds:
1ST QUARTER PRIOR YEAR 1ST QUARTER
TOTAL 12/31/08 %ACTUAL 12/31/07 %YTD
REVENUES:BUDGET YTD BUDGET TOTAL YTD ACTUAL ACTUAL %
Utility Fund Revenues:
ELECTRIC
Electric revenue 67,879,757 12,172,722 17.9% 51,833,477 11,091,581 21.4%1,081,141 9.75%
Electric tap revenue 450,000 71,258 15.8% 353,834 112,727 31.9%-41,469 -36.79%
Electric other revenue 725,000 211,028 29.1% 819,994 224,673 27.4%-13,645 -6.07%
TOTAL ELECTRIC REVENUE 69,054,757 12,455,008 18.0% 53,007,305 11,428,981 21.6%1,026,027 8.98%
WASTEWATER
Wastewater revenue 8,016,520 1,880,106 23.5% 7,423,190 1,853,046 25.0%27,060 1.46%
Wastewater tap revenue 250,000 39,331 15.7% 262,086 73,058 27.9%-33,727 -46.16%
Wastewater other revenue 203,000 27,767 13.7% 141,387 24,726 17.5%3,041 12.30%
TOTAL WASTEWATER REVENUE 8,469,520 1,947,204 23.0% 7,826,663 1,950,830 24.9%-3,626 -0.19%
WATER
Water revenue 12,811,966 3,188,429 24.9% 13,602,151 2,951,444 21.7%236,985 8.03%
Water tap revenue 450,000 68,399 15.2% 427,584 106,344 24.9%-37,945 -35.68%
Water other revenue 602,000 161,215 26.8% 850,187 183,704 21.6%-22,489 -12.24%
TOTAL WATER REVENUE 13,863,966 3,418,043 24.7% 14,879,922 3,241,492 21.8%176,551 5.45%
Other Fund Revenues:
CVB
HOT tax 380,000 67,416 17.7% 440,581 76,031 17.3%-8,615 -11.33%
Other Revenue 52,834 7,242 13.7% 79,384 6,281 7.9%961 15.30%
TOTAL CVB REVENUE 432,834 74,658 17.2% 519,965 82,312 15.8%-7,654 -9.30%
AIRPORT
Fuel revenue 2,500,000 537,702 21.5% 2,765,552 625,460 22.6%-87,758 -14.03%
Leases and Rents 440,880 130,301 29.6% 521,871 118,937 22.8%11,364 9.55%
Other revenue 106,780 9,344 8.8% 96,713 11,210 11.6%-1,866 -16.65%
TOTAL AIRPORT REVENUE 3,047,660 677,347 22.2% 3,384,136 755,607 22.3%-78,260 -10.36%
Total Major Fund Revenues* 94,868,737 18,572,260 19.6% 79,617,991 17,459,222 21.9%1,113,038 6.38%
* Does not include transfers
VARIANCE
7
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Page 10 of 22
Item # H
CITY BALANCE COMPARISON BY QUARTER - December 31, 2008
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 3/31/08 6/30/08 9/30/08 12/31/08
U. S. TREASURY SECURITIES 998,842
U. S. GOVERNMENT AGENCY SECURITIES 38,495,235 40,541,873 31,755,785 21,670,527
TEXPOOL 4,725,606 1,535,916 1,808,437 8,682,911
TEXSTAR 14,552,945 26,371,638 16,194,864 13,857,210
TEXAS TERM - Texas Daily 159,793
JPMORGAN CHASE- Overnight Investment 2,390,952 2,045,529 3,281,997 3,706,248
JPMORGAN CHASE - Local Depository 238,178 271,066 174,296 70,020
VIEWPOINT BANK - Money Market 15,191
CERTIFICATES OF DEPOSIT - CDARS 2,000,000
TOTAL CASH AND INVESTMENTS 61,561,551 70,766,022 53,215,379 50,002,107
Note: Balances shown are at book value.
City Investment Balances
as of 12/31/08
City
Types of Investments
as of 12/31/08
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Page 11 of 22
Item # H
PORTFOLIO SUMMARY - By Maturity
07/08 07/08 07/08 08/09
Maturity Time Frame 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter
0-6 Months 37,119,080 48,967,341 38,476,324 36,839,332
6-12 Months 15,273,639 10,540,921 7,629,524 8,093,563
12-18 Months 3,043,184 6,163,267 5,050,626 3,018,609
18-36 Months 6,125,648 5,094,493 2,058,905 2,050,603
61,561,551 70,766,022 53,215,379 50,002,107
07/08 07/08 07/08 08/09
Liquidity Indicators 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter
Weighted Average Maturity 180 148 134 107
Maturities < 12 months 85.11% 84.09% 86.64% 89.86%
Long term investments, securities with a 12 month or greater maturity, decreased from 14% at September 30, 2008,
to 10% at December 31, 2008. Maturities are matched with projected disbursement requirements, such as capital
improvement projects and debt service payments, thus maintaining a staggered maturity schedule that hedges the
portfolio from market volatility is recommended. Seventy-four percent of the portfolio will mature within the next six
months, with 16% maturing within 12 months. These maturities match buildout and funding of current projects, as
well as, debt service payments.
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Page 12 of 22
Item # H
INVESTMENTS OUTSTANDING - December 31, 2008
9/30/08 12/31/08
Purchase Invest Par Coupon Book Market Book Accrued Investment Market Unrealized
Date Description Number Maturity Value Yield Value Value Value Interest Yield Value Gain/Loss
U. S. GOVERNMENT AGENCY SECURITIES:
12/22/06 Federal Home Loan Bank (FHLB) 3133XHTU6 12/12/08 2,000,000 5.00% 2,000,276 2,010,589 Matured ---- ---- ---- ----
Source: Operating / Reserves
05/08/07 Federal National Mortgage Assn (FNMA) 31398AAF9 11/03/08 2,000,000 4.90% 1,999,778 2,005,168 Matured ---- ---- ---- ----
Source: Operating / Reserves
06/14/07 Federal Farm Credit Banks (FFCB) 31331XQM7 02/23/09 288,000 5.00% 287,671 290,620 287,879 3,600 5.30% 290,352 2,473
Source: '07 Bonds -split w/GTEC
06/21/07 Federal Farm Credit Banks (FFCB) 31331THX2 10/24/08 2,000,000 3.63% 1,998,015 2,001,803 Matured ---- ---- ---- ----
Source: Operating / Reserves
06/21/07 Federal National Mortgage Assn (FNMA) 31359MXL2 01/26/09 1,500,000 4.00% 1,494,251 1,506,550 1,498,750 15,000 5.26% 1,505,560 6,810
Source: Operating / Reserves
07/26/07 Federal Home Loan Bank (FHLB) 3133XBJP1 10/17/08 2,000,000 4.57% 1,999,518 2,002,573 Matured ---- ---- ---- ----
Source: Operating / Reserves
09/26/07 Federal Home Loan Bank (FHLB) 3133M7N77 02/17/09 1,000,000 5.55% 1,003,754 1,010,861 1,001,270 13,863 4.51% 1,008,197 6,927
Source: Operating / Reserves
09/26/07 Federal National Mortgage Assn (FNMA) 31359MUQ4 03/16/09 1,000,000 3.13% 993,992 1,001,254 997,269 7,812 4.49% 1,006,824 9,555
Source: Operating / Reserves
09/26/07 Federal National Mortgage Assn (FNMA) 31359MUW1 04/14/09 1,000,000 3.85% 996,684 1,005,353 998,230 8,235 4.50% 1,010,936 12,706
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 3133M8YA6 06/03/09 1,000,000 6.30% 1,015,817 1,022,281 1,009,935 4,900 3.86% 1,026,816 16,881
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 3133XGYT5 12/11/09 1,000,000 5.00% 1,013,051 1,024,814 1,010,319 2,778 3.85% 1,036,119 25,800
Source: Operating / Reserves
12/19/07 Federal Home Loan Bank (FHLB) 31339XNW0 06/30/10 1,000,000 5.00% 1,018,642 1,032,353 1,015,975 139 3.87% 1,051,859 35,884
Source: Operating / Reserves
12/20/07 Federal National Mortgage Assn (FNMA) 31359MZH9 10/15/08 1,000,000 4.50% 1,000,141 1,001,134 Matured ---- ---- ---- ----
Source: '07 Bonds
12/20/07 Federal National Mortgage Assn (FNMA) 3136F3D45 12/24/08 1,026,000 3.00% 1,023,453 1,027,207 Matured ---- ---- ---- ----
Source: '07 Bonds
01/29/08 Federal Home Loan Bank (FHLB) 3133XNY86 01/14/09 1,500,000 3.50% 1,503,280 1,503,633 1,500,414 13,125 2.72% 1,503,140 2,726
Source: Operating / Reserves
01/30/08 Federal National Mortgage Assn (FNMA) 3136F55H0 08/13/09 1,000,000 4.50% 1,013,958 1,010,915 1,009,932 11,250 2.84% 1,024,335 14,403
Source: Operating / Reserves
01/30/08 Federal Home Loan Mortgage Corp (FHLMC) 3128X33F8 01/25/10 1,000,000 4.38% 1,019,154 1,017,827 1,015,517 10,937 2.87% 1,032,552 17,035
Source: Operating / Reserves
03/06/08 Federal Farm Credit Banks (FFCB) 31331YSR2 02/08/10 2,000,000 2.63% 2,003,793 1,989,924 2,003,092 13,125 2.48% 2,030,917 27,825
Source: Operating / Reserves
03/06/08 Federal Home Loan Bank (FHLB) 31339YGY2 07/14/10 1,000,000 5.00% 1,040,263 1,032,870 1,034,628 12,500 2.66% 1,051,572 16,944
Source: Operating / Reserves
04/24/08 Federal National Mortgage Assn (FNMA) 31359MVE0 05/15/09 1,500,000 4.25% 1,516,287 1,511,780 1,509,743 8,146 2.47% 1,522,688 12,945
Source: Operating / Reserves
04/24/08 Federal Home Loan Bank (FHLB) 3133X9H60 11/30/09 1,000,000 4.07% 1,014,628 1,013,526 1,011,486 3,500 2.77% 1,026,284 14,798
Source: Operating / Reserves
06/26/08 Federal Home Loan Mortgage Corp (FHLMC) 3137EAAA7 02/17/09 1,700,000 4.88% 1,712,601 1,714,001 1,704,262 20,719 2.88% 1,712,196 7,934
Source: '07 Bonds
06/26/08 Federal Home Loan Bank (FHLB) 3133M9FC1 08/14/09 3,000,000 6.50% 3,086,778 3,084,971 3,061,826 48,750 3.09% 3,111,826 50,000
Source: Operating / Reserves
TOTAL INVESTMENT SECURITIES 31,755,785 31,822,007 21,670,527 198,379 21,952,173 281,646
TexPool 12/31/08 1,808,437 1,807,605 8,682,911 8,693,244 10,333
TexSTAR 12/31/08 16,194,864 16,182,912 13,857,210 13,872,107 14,897
Certificates of Deposit - CDARS (12 months) 11/20/09 3.32%2,000,000 3.32% 2,000,000
TOTAL INVESTMENT BALANCES 49,759,086 49,812,524 46,210,648 198,379 46,517,524 306,876
CITY DEPOSITORY
JPMorgan Chase**12/31/08 0.15% 174,296 174,296 70,020 0.15% 70,020
JPMorgan Chase Overnight Security** 12/31/08 0.02% 3,281,997 3,281,997 3,706,248 0.02% 3,706,248
ViewPoint Bank - Money Market 12/31/08 3.00%15,191 3.00% 15,191
TOTAL CASH AND INVESTMENT BALANCES 53,215,379 53,268,817 50,002,107 198,379 50,308,983 306,876
Balances and rates as of 12/31/08.
**Funding of outstanding checks presented for payment, interest earned netted against bank service changes.
10
Attachment number 1
Page 13 of 22
Item # H
TRANSACTION LISTING - SECURITIES - December 31, 2008
Purchase Maturity / Discount / Par Investment
Date Description Call Coupon Value Yield Comments
PURCHASES:
11/20/08 Certificate of Deposit Account Registry Service (CDARS) 11/20/09 3.32% 2,000,000 3.38%Ongoing staggered maturity
Source: Operating/ Reserves investment strategy
MATURITIES:
12/20/07 Federal National Mortgage Assn (FNMA) 10/15/08 4.50% 1,000,000 4.14%Ongoing staggered maturity
Source: '07 Bonds investment strategy
07/26/07 Federal Home Loan Bank (FHLB) 10/17/08 4.57% 2,000,000 5.12%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
06/21/07 Federal Farm Credit Banks (FFCB) 10/24/08 3.63% 2,000,000 5.19%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
05/08/07 Federal National Mortgage Assn (FNMA) 11/03/08 4.90% 2,000,000 5.03%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
12/22/06 Federal Home Loan Bank (FHLB) 12/12/08 5.00% 2,000,000 4.93%Ongoing staggered maturity
Source: Operating / Reserves investment strategy
12/20/07 Federal National Mortgage Assn (FNMA) 12/24/08 3.00% 1,026,000 4.08%Ongoing staggered maturity
Source: '07 Bonds investment strategy
ALL SECURITIES REDEEMED AT MATURITY, THEREFORE NO GAIN OR LOSS WAS REALIZED.
11
Attachment number 1
Page 14 of 22
Item # H
TRANSACTION LISTING - INVESTMENT POOLS - December 31, 2008
07/08 07/08 07/08 08/09
2nd Quarter 3rd Quarter 4th Quarter 1st Quarter
Balance Market Value Balance Market Value Balance Market Value Balance Market Value
Description 03/31/08 03/31/08 6/30/08 6/30/08 9/30/08 9/30/08 12/31/08 12/31/08 Comments
TexPool 4,725,606 4,726,976 1,535,916 1,535,716 1,808,437 1,807,605 8,682,911 8,693,244 AAA Rated Pool -
$1 per $1 value
Current value:
$1.00119 per $1
TexSTAR 14,552,945 14,556,612 26,371,638 26,362,197 16,194,864 16,182,912 13,857,210 13,872,107 AAA Rated Pool -
$1 per $1 value
Current value:
$1.001075 per $1
(Any changes in market value during quarter were within minimum guidelines unless noted.)
12
Attachment number 1
Page 15 of 22
Item # H
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 3/31/08 6/30/08 9/30/08 12/31/08
U. S. GOVERNMENT AGENCY SECURITIES 17,247,678 16,794,788 15,297,327 10,542,265
TEXPOOL 1,502,292 711,428 398,760 6,113,996
TEXSTAR 3,324,141 3,817,356 2,940,350 2,789,089
TOTAL CASH AND INVESTMENTS 22,074,111 21,323,572 18,636,437 19,445,350
Note: Balances shown are at book value.
Liquidity Indicator / Weighted Average to Maturity 277 232 186 118
Balance Balance Balance Balance
INVESTMENT BALANCES BY TYPE 3/31/08 6/30/08 9/30/08 12/31/08
U. S. TREASURY SECURITIES 1,256,428 1,254,636 1,252,843 501,051
TEXSTAR 1,892,287 864,466 1,024,870 1,990,507
TOTAL CASH AND INVESTMENTS 3,148,715 2,119,102 2,277,713 2,491,558
Note: Balances shown are at book value.
Liquidity Indicator / Weighted Average to Maturity 117 120 61 12
Georgetown Transportation Enhancement Corporation
For the Quarter Ended 12/31/08
Georgetown Economic Development Corporation
For the Quarter Ended 12/31/08
13
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Page 16 of 22
Item # H
Total Exceptions
Travel Audits
Expense Reports generated 156 -One employee did not complete a Travel
Reports audited 53 Request Form
Violations 3 -Two employees did not return a travel Expense
Report or their Procurement Card Expense Report
for the month in which the travel charges occurred
Procurement Card Audits
Expense Reports generated
Total dollars spent 223,312.53$ -One employee's Report missing a second
Reports audited 58 authorization signature
Violations 2 -One employee's Report missing a receipt
Long Distance Audits
Calls over $1.00 104
Call explanations requested 28
Calls reimbursed to City 3 -Three personal long-distance calls made from
Total amount reimbursed 4.47$ a City phone line
Fuel Usage Audit
Diesel gallons purchased 19,804
Unleaded gallons purchased 9,851
Averaged rate billed-diesel 3.26$
Averaged rate billed-gasoline 2.77$
Amount paid 91,552.92$
Petty Cash Audits (Once per quarter)
Cash boxed audited 9
Total cash amount 3,225.00$
Violations 0
Cash Drawer Audits (Once per quarter)
Drawers audited 26
Total cash amount 5,480.00$
Violations 0
Developmental Services Audit
Approved items 58
Audit selection 11
Violations 0
Internal Audit Report Summary
For the First Fiscal Quarter, 2008-2009
14
Attachment number 1
Page 17 of 22
Item # H
Capital Improvement Project Summary – General Projects
First Quarter 2009
x Animal Shelter
Project is complete with the exception of a few touch up items such as,
bolting together cat cages, hanging shelving, and installing guillotine doors
in the dog pins. These final items will be completed in February.
x Recreation Center
Phase I of the project is complete and in operation. Phase II will
commence the first week in February with the interior demolition of the
original 18,000 of the facility. This phase will take approximately two
months to complete. During construction the original gymnasium and
racquetball courts will remain closed to the public because of fire code
compliance requirements. Most of the work in this phase will be interior
renovation however, the original section’s roof will be replaced, all of the
original HVAC is scheduled for replacement, and the Teen Center will be
given a new entrance structure. Work is 75% complete.
x Parking Lot Additions
The Community Center and Bark Park parking lots have been graded and
the contractor is preparing the mix base for these and the 8th Street
Parking. We are awaiting the installation of a new wastewater sleeve in
the existing pipe under the west City Hall lot before starting that lot. This
work is being done by GUS and is expected to be completed some time in
February. The parking lot at the GMC is in an administrative rezoning re-
platting process and should be ready for construction in February. We
expect all lots to be complete by May 2009. Work is 10% complete.
x Highway Monument Sign
We have TxDOT requirements for constructing the sign in their right-of-
way. Design drawings are complete and awaiting final approval of the
design. Preliminary pricing is $48,700 for the sign construction only;
landscaping, irrigation and lighting will be additional. After the design is
approved, we will forward to TxDOT for their final approval before
beginning construction. Construction should begin in late February and
complete in late March. Work is approximately 15% complete.
15
Attachment number 1
Page 18 of 22
Item # H
x Wayfinding Signs
Most of the signs have been permitted and are being installed along
Austin Ave and University Drive. There are a few of the signs on
University that are in the TxDOT right-a-way and will require some
additional manipulation to get these erected. All signs are expected to be
installed before the end of February. To date work is approximately 50%
complete.
x Police Evidence Storage
The building was designed, purchased and funds were encumbered for
the erector in 2007/08. The slab construction was approved by Council in
January. We are currently working through the City development process
with regards to possible rezoning requirements. We anticipate being able
to begin construction by March 2009 and complete the work in May. To
date work is approximately 20% complete.
x Police Impound Lot
The task order has been signed and returned to Steger Bizzell Engineers
to begin the design work. The design process will require approximately
60 days to complete. Staff personnel will act as construction managers for
this project thereby reducing the overall cost of the project. Work is 5%
complete.
x CVB Relocation/Renovation
Drawings were performed in house and approved for construction by
Building Inspection to renovate part of the Parks Administration Building
for CVB offices. Construction has begun and all of the electrical, HVAC
and drywall work have been completed. Painting, electrical trim and carpet
remain to complete the project. Work should be completed by the end of
February and is approximately 70% complete.
x Watering Mules Sculpture
Construction of the curb to enclose the sculpture base has been
completed in front of Council Chambers. The artist has been notified that
we are ready for him to commence his phase of the work. When he is
finished, landscaping, irrigation and lighting will be installed to complete
the project. We anticipate another 45 days to complete work. The project
is approximately 25% complete.
16
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Page 19 of 22
Item # H
Capital Improvement Projects
For the Quarter Ended 12/31/08
Division Total PTD
Project Budget Exp. Enc. Balance Budget Costs Balance Status
Y-T-D
2008/09 (000s)Project to Date (000s)
Stormwater
1BE Maple Street Culverts 950 0 40 910 1,100 40 1,060
1BF San Gabriel Park Bank Erosion 250 0 0 250 550 5 545
1BG Stormwater Inventory 150 0 0 150 300 0 300
1BH Oak Tree Drive Bridge 523 32 (31)522 1,123 79 1,043
5AB Churchill Farms 25 0 0 25 50 0 50
5AG Railroad Drainage 35 0 0 35 197 40 157
5AH San Gabriel Park Retaining Wall 200 0 0 200 400 0 400
5AI 18th & Pine Drainage 58 0 0 58 116 0 116
5AJ Blue Hole Park River Banks 31 0 0 31 63 5 58
5AK C&G 2007 300 0 0 300 400 0 400
51A Northwest @ IH35 325 0 0 325 325 0 325
51B Williams Gateway 700 0 0 700 700 0 700
51C TOD 75 0 0 75 75 0 75
Total Stormwater $3,622 32 9 $3,581 $5,399 $168 $5,230
Irrigation
5IB Pecan Branch Reuse Line 0 318 (316) (2)4,250 1,100 3,150 Design
5IC San Gabriel Park Line Upgrades 100 0 0 100 750 0 750
Total Irrigation $100 318 (316)$98 $5,000 $1,100 $3,900
Wastewater
1BC 2008 Street Rehabs 0 0 332 (332)0 332 (332)
2BA 2006 Annexations 3,740 5 (1)3,736 3,740 244 3,496
2BB Wastewater Master Plan Update 0 2 0 (2)75 101 (26)
3AL Rock Street Lift Station 0 0 0 (0)00(0)
3AY South Fork: Phase B & C1 0 2,629 0 (2,629)1,500 2,640 (1,140)Complete
3BB San Gabriel Plant Upgrade 0 747 (744) (3)696 3,500 (2,804)Design
3BD Smith Branch / SG Interconnect 0 1 0 (1)7,220 688 6,532 Design
3BF Cimaron Hills Plant Expansion 260 11 (11)260 580 39 541 Design
3BI Smith Branch Interceptor Upgrade 0 15 (15)0 0 177 (177)
303 Wastewater Line Upgrades 250 0 0 250 625 25 600
304 Edwards Aquifer Compliance 1,250 2 (2)1,250 2,650 32 2,618
Total Wastewater $5,500 3,412 (441)$2,529 $17,086 $7,779 $9,307
Water
1AA 13th Street Rehab 0 (1)010(1)1
1BC 2008 Street Rehab 0 464 142 (606)0 606 (606)
2AT Berry Creek Booster Upgrade 200 0 0 200 400 0 400
2AU Leander Rd GST 75 0 0 75 150 0 150
2AV Park Plant Clearwell 0 1,043 (1,035) (8)1,500 2,024 (524)Design
2AX West Loop: DB Wood to CR 265 750 0 0 750 1,500 0 1,500
2AY Escalera Elevated Storage Tank 0 519 (519)0 1,725 2,326 (601)Design
2AZ 2005 Annexations 800 0 0 800 1,600 15 1,585
2BA 2006 Annexations 4,929 16 (2)4,915 7,129 260 6,868
2BB Master Plan Updates 0 (4)0 4 75 48 27
22A Sun City Pump Station 300 0 0 300 300 0 300
22B Southlake WTP 1,000 0 0 1,000 1,000 0 1,000
22C Leak Detection Program 250 0 0 250 250 0 250
22D Street Maintenance 500 0 0 500 500 0 500
22E Town Square District 250 0 0 250 250 0 250
22F Lake Ware Clearwell 2,300 0 0 2,300 2,300 0 2,300
22G West Lp- Rckmoor To Thousand 400 0 0 400 400 0 400
5IB Pecan Branch Reuse Line 0 0 80 (80)080(80)
204 Water Line Upgrades 1,301 48 (26)1,279 3,679 369 3,310
Total Water $13,055 2,085 (1,360)$12,935 $22,758 $5,122 $17,636
17
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Page 20 of 22
Item # H
Capital Improvement Projects
For the Quarter Ended 12/31/08
Division Total PTD
Project Budget Exp. Enc. Balance Budget Costs Balance Status
GTEC
51A Economic Development Projects 942 0 0 942 1,817 0 1,817
51B NW Blvd Bridge 65 4 (0)61 65 25 40
51C Sierra Ridge 694 0 0 694 694 0 694
51D Tx Outdoor Power Equip 300 0 0 300 300 0 300
5QC Southwest Bypass 900 36 (35)899 3,360 1,586 1,774 Design
5QG Arterial SE1: Inner Loop / SH 130 10,765 19 (19)10,765 34,580 1,448 33,133 Design
5QP 500 South Austin Avenue 326 0 0 326 1,338 407 932
5QU 501 South Austin Ave 556 556 0 0 1,619 556 1,063
Total GTEC $14,548 $614 ($54)$13,988 $43,773 $4,021 $39,752
Y-T-D
2008/09 (000s)Project to Date (000s)
19
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Page 21 of 22
Item # H
Completed Projects
For the Quarter Ended 12/31/08
Total Total
Completed Projects Budget Exp. Budget Costs Variance Note
Water & Wastewater
3AY South Fork: Phase B & C1 0 11 1,500 2,640 (1,140)
1AA
General Capital Projects
Totals $0 $11 $1,500 $2,640 ($1,140)
Notes:
Project to DatePrior years
Year End
20
Attachment number 1
Page 22 of 22
Item # H
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration and possible action to approve Task Order No. CPY-09-001 with Chiang, Patel & Yerby, Inc. (CP&Y),
of Austin, for professional engineering services to develop design plans for the TxDOT Lakeway Drive Bridge
Project in the amount of $20,129.00 -- Thomas R. Benz, P.E., System Engineering Director and Jim Briggs, Assistant
City Manager for Utility Operations
ITEM SUMMARY:
Currently TxDOT has a project to replace the Lakeway Drive bridge over IH 35 using CP&Y as its design
consultant. To maintain continuity with the TxDOT project, staff is recommending using CP&Y to design the utility
relocations required by the project.
Through the terms of the attached Task Order, CP&Y will design and prepare plans for the relocation and
encasement of utilities in conflict with the proposed improvements to the TxDOT Lakeway Drive Bridge Project and
the addition of conduit in the bridge for future fiber optic cables. These relocations and improvements will be
incorporated in the TxDOT Construction Plans.
Costs for the utility relocation work will be reimbursed by TxDOT as part of the Project.
STAFF RECOMMENDATION:
Staff recommends approval of Task Order No. CPY-09-001 with CP&Y, Inc., of Austin, for professional
engineering services to develop design plans for the relocation of utilities in conflict with the TxDOT Lakeway Drive
Bridge Project in the amount of $20,129.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the line item for Waterline Upgrades (Streets):
Fund Actual Budget Available
Budget Balance
660-9-0580-90-138 Waterline Upgrades (Streets) $ 20,129.00 $ 500,000.00 $384,409.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Task Order CPY-09-001
Cover Memo
Item # I
Attachment number 1
Page 1 of 10
Item # I
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Attachment number 1
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Item # I
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Consideration of an award of the annual bid for printer cartridges to V-Quest Office Machines & Supplies,
LTD in the estimated amount of $23,000.00 and Toner Plus in the estimated amount of $3,800.00 -- Dennis
Schoenborn, IT Director
ITEM SUMMARY:
Bids were received for the purchase of printer cartridges for a one-year period beginning March 1, 2009, with
an option to renew for an additional one (1) year period. The staff recommendation is to award the bid for
Original Equipment Manufacturer (OEM) printer cartridges to V-Quest of Georgetown, Texas in the
estimated amount of $23,000.00 and compatible printer cartridges to Toner Plus of Austin, Texas in the
estimated amount of $3,800.00.
Items included on this bid are ordered on an as needed basis. Quantities are based on the previous year’s
history.
FINANCIAL IMPACT:
The estimated total for this bid is $26,800.00. Funds for this expenditure are budgeted in the individual
department office supply accounts.
SUBMITTED BY:
Dennis Schoenborn, Director of IT
ATTACHMENTS:
Bid Tabulation Sheet for Printer Cartridges
Cover Memo
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Attachment number 1
Page 1 of 9
Item # J
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Page 2 of 9
Item # J
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Page 3 of 9
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Attachment number 1
Page 5 of 9
Item # J
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Page 6 of 9
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Attachment number 1
Page 7 of 9
Item # J
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Page 8 of 9
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Attachment number 1
Page 9 of 9
Item # J
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Summary of the 2008 Racial Profiling Report as mandated by the State Legislature -- David Morgan,
Police Chief
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Police Chief
Cover Memo
Item # K
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Discussion, direction, and possible action regarding the Fiscal and Budgetary Policy as it relates to Public
Art Funding -- Paul E. Brandenburg, City Manager
ITEM SUMMARY:
The City of Georgetown currently has a Fiscal and Budgetary Policy that provides guidelines for Special
Purpose Funding, including Public Art Funding. The City Council recently amended the policy as it
pertained to Social Services and Youth Funding primarily because that funding was tied to the growth of the
General Fund Budget.
In light of the current economic conditions, it has been requested that the current policy regarding Public Art
Funding also be reviewed, as it is also currently tied to the growth of the General Fund Budget.
The City Council initially approved a funding mechanism for public art on July 25, 2006 as follows:
N Discussion and possible direction to staff regarding Council’s preferred method for funding public art
for Georgetown -- Eric Lashley, Library Director and Randy Morrow, Director of Community Services
Lashley explained that Arts and Culture Board Chair, Paul Gaffney, was not able to attend and sent his
regrets. Lashley explained the following Arts and Culture Board suggested options for funding public art:
1. Dedicating a smaller percentage of CIP's for art; 2. Applying a chosen percentage to only those CIP's that
are appropriate for displays of public art, for example, only CIP's for facilities or high visability infrastructure
improvements; 3. Making public art a line item in the General Fund Annual Budget; 4. Making public art a
line item in the General Fund Annual Budget, starting with a smaller percentage and ramping up gradually
over several years, for example, dedicating 1/4% of the annual budget in 2006-07, increasing gradually to 1%
by 2009-10; or 5. A combination of options.
Motionby Snell, second by Eason to alter the City financial policy to apply the 2% on the construction cost
of buildings that are appropriate for public art plus 1/4 *of 1% of the annual *General Fund budget. He said
he thought the City would have a Public Art Fund with mechanisms to collect the remainder that is not spent
of the allocated funds. Brandenburg said an example would be the new fire station, or use the wording "of
all future capitol facilities utilized by the public or for public usage." Snell said he was agreeable to use that
wording in his motion. Eason asked Rundell for clarification on the amount to be considered and under what
circumstance. Rundell explained that there are limitations on CIP projects due to the funding mechanisms.
(*as corrected by Smith at the August 8, 2006 Council Meeting)
Oliver suggested 1/4 percent on the bonded facilities, not just on the General Fund. It was determined that in
some years, there may be no bonded facilities. Rundell explained the legal limitations on some of the funding
of bond issues. There was further discussion. Snell said he is uneasy about using the CIP as a tax base.
Sansing said he thinks it should be funded out of the General Fund as a line item. Smith restated Snell's
motion, saying: for buildings that are appropriate for public art, include 2% of the capitol cost to be
designated for public art and 1/4 *of 1% of the City's annual *General Fund budget to be spent on public art
for buildings that are appropriate. Vote on the Motion: 4-2 (Sansing and Carr opposed)(Berryman absent)
Rundell asked if this is to be a part of the upcoming budget. Lashley said the Arts and Culture Board
expected this to be a part of the 2007/2008 City Budget. (*as corrected by Smith at the August 8, 2006
Council Meeting)
The current Fiscal and Budgetary Policy that was adopted on September 9, 2008 is outlined as follows: Cover Memo
Item # L
IV. EXPENDITURE POLICIES
C. Special Purpose Funding – In order to support community assistance programs, the City designates
specific funding for special purposes, including Social Services, Children’s Programs, and Public Art. The
City reserves the ability to cap this special purpose funding when necessitated by budget contingency or
compliance issues, such as revenue shortfalls, or other reasons as determined by City Council...
3. Public Art Funding - The City will annually allocate an amount equaling 1/4% of the General Fund budget
for Public Art. Any unspent funds will accumulate and be reallocated in the following budget year.
Disbursement of these funds will be determined by the City Council at the recommendation of the City’s
Arts & Culture Advisory Board.
In addition, 2% of the total project costs for new City facilities that are open to and utilized by the
public will be set aside to fund public art. The City Council can waive or reduce this requirement in the event
there is a shortfall in funding to complete the project. Every effort will be made to include public art funding
in future City facilities...
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg, City Manager
Cover Memo
Item # L
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a construction contract for the construction of the Bridge Project
– Oak Tree Drive to A Greater Austin Development Company, of Austin, TX, in the amount of $931,163.00
-- Bill Dryden, Transportation Engineer and Thomas R. Benz P.E., Systems Engineering Director
ITEM SUMMARY:
The proposed project will replace the existing low water crossing on Oak Tree Drive over Berry Creek with a
bridge, which will raise the travel way above the 100-year flood plain. The Project was advertised for bid in
December with two bridge rails being included as alternates, a CW2 railing and a C203 Railing. Both rails
are aesthetically pleasing, with the CW2 railing having a somewhat more open appearance.
The City received 12 bids, opened on January 20, 2009. A Greater Austin Development Company
submitted the lowest responsible and responsive bid in the amount of $931,163.00. Engineer’s Letter of
Recommendation and summary of the low three bidders are attached.
The construction costs for each of the two railings is as follows: (with CW2) - $1,086,701.00; (with
C203) - $931,126.00); or a cost differential of $155,575.00 using the CW2 Railing, exceeding current
available total project budget by approximately $147,742.00. Therefore, in order to construct a bridge with
an aesthetically pleasing railing, within the available budget, staff is forwarding this project with the bridge
being constructed using the C203 railing in the amount of $931,163.00.
GTAB BOARD RECOMMENDATION: This project item was discussed by GTAB and was forwarded
with a recommendation for the bridge to be constructed with the bid item for CW2 Railing, use of which
would cause the total construction cost to exceed the available budget for the Project. GTAB made no
specific recommendation for award of Construction Contract or for the source for additional funding required
for the CW2 Railing.
STAFF RECOMMENDATION: Staff recommends awarding the Construction Contract for the
construction of the Bridge Project – Oak Tree Drive to A Greater Austin Development Company, of Austin,
TX, as the lowest responsible and responsive bidder in the amount of $931,163.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the CIP for Streets and Drainage. Attached is the project CIP –
Budget and Financial Analysis sheet.
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Letter of Recommendation
CIP - Budgetary & Financial Analysis
Oak Tree Bridge Tab Summary - lowest 3
Cover Memo
Item # M
Attachment number 1
Page 1 of 1
Item # M
Attachment number 2
Page 1 of 1
Item # M
Description
Engineer's
Estimate
Greater Austin
Development
Chasco
Constructors
Big Creek
Construction, Ltd
Bridge with CW2 Railing, Decorative Stone Columns, Cast-in-
Place (CIP) Walls and Early Completion 1,279,302.15$ 1,086,701.00$ 1,111,277.41$ 1,154,493.93$
Bridge with CW2 Railing, Decorative Stone Columns,
Mechanically Stabilized Earth Retaining (MSE) Walls and Early 1,253,462.15$ 1,101,261.00$ 1,143,101.41$ 1,198,013.93$
Bridge with C203 Railing, CIP Walls and Early Completion
Recommended for Award 1,226,382.15$ 931,163.00$ 984,461.41$ 1,020,183.93$
Bridge with C203 Railing, MSE Walls and Early Completion 1,200,542.15$ 945,723.00$ 1,016,285.41$ 1,063,703.93$
NOTE: The quantity for bid item for MSE Wall has been corrected to reflect the quantities as shown on the construction plans
City of Georgetown
Bridge Project Oak Tree Drive
Summary of Lowest Three (3) Bidders
Bid Number 29016 January 26, 2009
Item # M
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve of the contract between American Archaeology Group, LLC. of Lampasas,
Texas, and the City of Georgetown to provide archeological surveying for the 2006 Annexation Water and Wastewater
lines for an amount not to exceed $58,350.00 -- Thomas R. Benz, P. E., Systems Engineering Director & Jim Briggs,
Assistant City Manager for Utility Operations
ITEM SUMMARY:
American Archaeology Group, is a composite of highly qualified archaeologists with both high academic standards and
extensively recognized contract archaeology experience. They will be assisting the city in complying with all federal and
state laws requiring cultural resource assessments. American Archaeology has provided archaeological service for numerous
Georgetown projects and has always been able obtain the permitting in professional and cost effective manner.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS Board meeting.
STAFF RECOMMENDATION:
Staff recommends entering into an Agreement for Professional Services with American Archaeology Group, LLC. of
Lampasas, Texas.
FINANCIAL IMPACT:
Funds for this additional expenditure are available in the Water Services Budget.
Fund Actual Budget Budget Balance
Available
660-9-0580-90-
120
Water 2006 Annexation $29,175$4,928,601$4,911,674.14
660-9-0580-90-
109
Wastewater 2006 Annexation $29,175$3,740,000$3,736,207.60
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
American Archaeology Agreement
Cover Memo
Item # N
Attachment number 1
Page 1 of 15
Item # N
Attachment number 1
Page 2 of 15
Item # N
Attachment number 1
Page 3 of 15
Item # N
Attachment number 1
Page 4 of 15
Item # N
Attachment number 1
Page 5 of 15
Item # N
Attachment number 1
Page 6 of 15
Item # N
Attachment number 1
Page 7 of 15
Item # N
Attachment number 1
Page 8 of 15
Item # N
Attachment number 1
Page 9 of 15
Item # N
Attachment number 1
Page 10 of 15
Item # N
Attachment number 1
Page 11 of 15
Item # N
Attachment number 1
Page 12 of 15
Item # N
Attachment number 1
Page 13 of 15
Item # N
Attachment number 1
Page 14 of 15
Item # N
Attachment number 1
Page 15 of 15
Item # N
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bid for wood poles to Thomasson Company of
Philadelphia, Mississippi, and Texas Electric Cooperative of Jasper, Texas, in the estimated amount of
$173,358.00 -- Ken Arnold, Energy Services Director & Jim Briggs, Assistant City Manager for Utility
Operations
ITEM SUMMARY:
Bids were received for the purchase of wood poles for a one-year period beginning February 1, 2009. The
staff recommendation is to award this bid to the two low bidders responding, Thomasson Company and
Texas Electric Cooperative as designated on the attached bid tabulation
These poles are stocked in the City warehouse and are used primarily for new projects and for replacement of
existing poles. Material will be ordered on an as needed basis.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS
Board meeting.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Operations Budget:
Funds Actual Budget Available
Budget
Balance
610-9-0580-
90-011
CIP Overhead
Conductors $156,022.20 $2,000,000.00 $1,662,269.22
610-5-0523-
51-530
Maintenance
Distribution System $17,335.80 $280,000.00 $247,727.39
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Wood Pole Bid Tab
Agenda Item Checklist - Wood Poles
Cover Memo
Item # O
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bid for miscellaneous streetlight material and lamps to various
vendors in the estimated amount of $65,189.57 -- Ken Arnold, Energy Services Director and Jim Briggs, Assistant City Manager
for Utility Operations
ITEM SUMMARY:
Bids were received for the purchase of streetlight material and lamps for a one-year period beginning February 1, 2009. The staff
recommendation is to award this bid to the low bidders responding, Techline, Priester-Mell & Nicholson and Stuart Irby of Austin,
Texas, and Texas Electric Cooperative of Georgetown, Texas, as designated on the attached bid tabulation
This material will be stocked in the City warehouse and is used primarily for new projects and for replacement of existing
streetlight material and lamps. Material will be ordered on an as needed basis.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS Board meeting.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Operations Budget:
Funds Actual Budget Available
Budget Balance
610-9-0580-90-
012 Underground Conductors $19,556.87 $4,230,000.00 $3,418,161.93
610-9-0580-90-
020
CIP Street Lighting &
Signals $32,594.79 $108,325.00 $105,053.22
610-5-0523-51-
530 Maintenance Equipment $13,037.91 $280,000.00 $247,727.39
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Streetlight Bid Tab
Streetlight Agenda Item Checklist
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded by the Georgetown Utility System (GUS) Board:
Consideration and possible action for the award of the annual bids for water meters and accessories to
various bidders in the estimated amount of $395,974.50 -- Glenn Dishong, Water Services Director, Jim
Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Bids were received for the purchase of water meters and accessories for a one-year period beginning
February 1, 2009. The staff recommendation is to award this bid to the low bidders responding, U.S.
Metering & Technology of Rockdale, Texas, Aqua-Metric Sales Company of Riverside, California and
Metron Farnier of Boulder, Colorado, as designated on the attached bid tabulation.
This equipment is stocked in the City warehouse and is used primarily for the new installation and for
replacement of existing meters and metering equipment. Material will be ordered by the using department on
an as needed basis.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS
Board meeting.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in Water Operations Capital and Maintenance accounts.
Available Budget
Fund Cost Budget Balance
660-5-0528-51-533 (repairs) $395,974.50 $10,000 $8,699.12
660-5-0528-52-320 (replacement) $250,000.00 $243,848.00
660-9-0580-90-037 (new installs) N/A N/A
610-5-0524-51-500 (AMR repairs) $331,150.00 $232,183.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
2009 Water Meters Bid
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve cost reimbursement contracts with individual Whitetail Subdivision residents for
the design and construction of 950 feet of 8” water line -- Glenn Dishong, Water Services Director and Jim Briggs, Assistant
City Manager for Utility Operations
ITEM SUMMARY:
The City has worked with the Whitetail subdivision over the past several years to facilitate the installation of water lines within
the development. For this project, the cost of design and construction is initially paid by the City, with the residents reimbursing
the City approximately 75% of the total cost split equally between an up front payment and monthly payments over a 5 year
period. The remaining cost of the water line is recovered in the projected water service charges to the ten customers over an 18
year period. The customers will also be financing impact fees and connect fees over the term of the repayment period.
The staff proposes to construct the improvements via a change order to an existing water line contract vs. separate bid due to: 1)
the urgent need for water service brought on by recent failure of residential water wells, 2) reasonable unit pricing in the existing
contract, and 3) savings in mobilization costs associated with a separate project.
The total cost of engineering and construction is expected to be $136,371.00 with reimbursement contracts funding $101,371.00
($51,190 up front) plus interest and $35,000.00 contributed by the City to be recovered in the water service rates to the Deer
Draw customers over an 18 year period.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS Board meeting.
STAFF RECOMMENDATION:
Staff recommends approval of the cost reimbursement contracts with Whitetail Residents
FINANCIAL IMPACT:
Funds for this additional expenditure are available in the Water Services Budget.
Fund Actual Budget Budget Balance
Available
660-9-0580-90-
149
Whitetail Deer Draw $115,591.00 $0 $0
660-9-0580-90-
138
Water Line Upgrade $0 $500,000.00$384,409.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Whitetail
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forward from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve Change Order #1 to expand the scope of the contract with Joe Bland
Construction, LP for the 2008 Street Rehab Project Phase II to include the construction of 950 feet of 8” water line on
Deer Draw at a cost of $115,591.00 -- Glenn Dishong, Water Services Director and Jim Briggs, Assistant City Manager
for Utility Operations
ITEM SUMMARY:
The City has worked with the Whitetail subdivision over the past several years to facilitate the installation of water
lines within the development. The staff proposes to construct approximately 950 feet of 8” water line via a change order
to this project vs. separate bid due to: 1) the urgent need for water service brought on by recent failure of residential
water wells, 2) reasonable unit pricing in the existing contract, and 3) savings in mobilization costs associated with a
separate project.
Cost reimbursement contracts with the individual customers are being presented via separate item.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009, GUS Board
meeting.
COMMENTS:
Staff recommends approval of Change Order #1 to the contract with Joe Bland Construction LP for the 2008 Street
Rehab Project Phase II for $115,591.00.
FINANCIAL IMPACT:
Funds for this additional expenditure are available in the Water Services Budget.
Fund Actual Budget Budget Balance
Available
660-9-0580-90-
149
Whitetail Deer Draw $115,591.00 $0 $0
660-9-0580-90-
138
Water Line Upgrade $0 $500,000.00$384,409.00
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Joe Bland CO #1
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Discussion and possible action for a memorandum of understanding between CTSUD and the City
regarding the acceleration of the Lake Georgetown WTP expansion and the future construction of a
Southlake WTP jointly owned by CTSUD and the City -- Glenn W. Dishong, Water Services Director, Jim
Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
The City and CTSUD staff have been working together to facilitate the future planning of intakes and
related infrastructure located on Lake Georgetown to meet the needs of both utilities. The City Council
directed the staff to pursue the acquisition of a treatment plant site with CTSUD for placement of a jointly
owned South Lake Georgetown WTP.
The attached MOU provides agreement in principal between the City and CTSUD to accelerate the
expansion of the North Lake Georgetown Water Treatment Plant originally scheduled to begin in FY
2009/10 to commence some time within the next 90 days with substantial completion scheduled for June
2010. The general terms of the MOU are as outlined in the attached sheet.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the January 28, 2009 GUS
Board meeting.
STAFF RECOMMENDATION:
Staff recommends the approval of an MOU with CTSUD containing the terms generally outlined in the
attached sheet.
FINANCIAL IMPACT:
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
MOU
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Second Reading of an Ordinance revising Chapter 9.08 of the Code of Ordinances, related to Weapons, as
recommended by the Police Department -- David Morgan, Police Chief
ITEM SUMMARY:
The proposed ordinance would prohibit the discharge of air powered weapons, archery devices, firearms and
other weapons within the City, except with a permit issued by the Assistant City Manager or as allowed
according to limitations imposed on the City by Local Government Code Section 229.002. Local
Government Code Section 229.002 prohibits the City from regulating the discharge of weapons under the
following circumstances:
A municipality may not apply a regulation relating to the discharge of firearms or other weapons in the
extraterritorial jurisdiction of the municipality or in an area annexed by the municipality after September 1,
1981, if the firearm or other weapon is:
(1) a shotgun, air rifle or pistol, BB gun, or bow and arrow discharged:
(A) on a tract of land of 10 acres or more and more than 150 feet from a residence or occupied building
located on another property; and
(B) in a manner not reasonably expected to cause a projectile to cross the boundary of the tract; or
(2) a center fire or rim fire rifle or pistol of any caliber discharged:
(A) on a tract of land of 50 acres or more and more than 300 feet from a residence or occupied building
located on another property; and
(B) in a manner not reasonably expected to cause a projectile to cross the boundary of the tract.
Persons falling under the exceptions outlined in Local Government Code 229.002 would not need to submit a
permit application under the proposed ordinance.
The proposed ordinance would require a person wishing to discharge a weapon within the City to first submit
an application to the Assistant City Manager. The Permit Application must contain the name of the person to
whom the permit would be issued, a description of the property on which the weapon is to be discharged, the
name of the property owner, the type of weapon to be discharged, a document evidencing the permit
applicant has permission to engage in the intended activity if the applicant is not the property owner, the
purpose of discharging the weapon and the time period requested, not to exceed one year. The Assistant
City Manager must then immediately forward the permit application to the Police Department, who would
have seven working days to either recommend issuance of the permit. The Department must recommend
denial of the permit application if discharging the weapon in the location desired would negatively affect the
public health, safety, or welfare; if the applicant has been previously convicted of a felony; or if the applicant
falsifies the application. If the Department recommends the permit be issued, the Assistant City Manager has
five working days in which to issue the permit.
If the permit is granted, the person holding the permit would be required to hold the permit on his or her
person while engaging in the permitted activity. The permit holder would be required to show the permit to
any peace officer upon demand. A peace officer must seize and revoke a permit should the permit holder
refuse to show the permit to the officer upon demand, upon receiving complaints from adjacent property
owners, if the permit holder is discharging types of weapons not specifically permitted in the permit, upon
request of the landowner that all or specific permits for discharge of weapons on their property be revoked
and upon any violation of State or local law. Applications for permits which are denied or permits which are
seized and revoked may be appealed to the City Manager within five working days of the notification of the
application denial or revocation of the permit. Such an appeal must set out the basis for such an appeal. The Cover Memo
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City Manager shall have ten working days to make a decision on the appeal and the decision of the City
Manager shall be final.
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Chief of Police
ATTACHMENTS:
Weapons Ordinance
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Ordinance No.________________
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ORDINANCE NO._______________
An Ordinance of the City Council of the City Of Georgetown, Texas
Repealing and Replacing Chapter 9.08 of the Code of Ordinances
Relating to Weapons; Repealing Conflicting Ordinances; Providing a
Severability Clause; and Establishing an Effective Date.
WHEREAS, the City Council of the City of Georgetown desires to provide for the public
safety by limiting the discharge of Weapons within the City Limits in accordance with
the limitations imposed on the City by Section 229.002 of the Texas Local Government
Code; and
WHEREAS, after receiving input from the City Manager and the Chief of Police at its
meeting on _______, 2008, the City Council found and determined that it would be in the
best interest of the community to limit the discharge of Weapons within the City as
contained herein.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, that:
SECTION 1 The facts and recitations contained in the preamble of this Ordinance are
hereby declared to be true and correct, and are incorporated by reference herein and
made a part hereof, as if copied verbatim. The City Council hereby finds that enactment
of this Ordinance is not inconsistent or in conflict with the 2030 Comprehensive Plan.
SECTION 2 Chapter 9.08 of the City Code of Ordinances is hereby repealed in its
entirety and replaced with the following:
CHAPTER 9.08. WEAPONS
Sec. 9.08.010. Definitions
Air Powered Weapon means any BB rifle or BB gun, pellet gun, air gun, paint ball
gun, spear gun, wrist rocket and/or slingshot of any description.
Archery Device means any bow, compound bow, long bow, cross bow, cross bow
pistol or any other device capable of firing an arrow or bolt.
Firearm means any pistol, handgun, rifle or shotgun that fires a projectile through
the combustion of gunpowder or other propellant.
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Indoor Archery Range means a room, place, or enclosure equipped with targets for
practice with a bow, compound bow, cross bow, cross bow pistol or any other
device capable of firing an arrow or bolt.
Indoor Firing Range means a room, place, or enclosure equipped with targets for
practice with any BB gun, pellet gun, air rifle or pistol, gun, pistol, or firearm of
any description.
Permit Holder means the person to whom a permit was issued under this chapter
or his or her guest(s). A person shall be assumed to be a guest if the permit
holder is present at the permitted activity and consents to the person’s presence
or the person has written permission to participate in the permitted activity from
the person to whom the permit was issued. Written permission must include the
name, date of birth and home address of the person being given permission.
Shooting Gallery means a room, place or enclosure wherein the firing of firearms
is permitted to practice marksmanship. Each shooting gallery shall consist of
only one (1) target area.
Weapon means any Air Powered Weapon, Archery Device, Firearm or any
combination thereof.
Sec. 9.08.020. Discharge of Weapons Prohibited.
Except as otherwise provided in Section 9.08.030, t is unlawful for any person to
fire or discharge any Air Powered Weapon, Archery Device, Firearm or other
Weapon for any reason, including but not limited to hunting, sporting, target
practice or competition within the City.
Sec. 9.08.030. Exceptions.
Section 9.08.020 of this Chapter shall not apply to Weapons discharged:
a. as may be allowed by the laws of this State or the United States, or
b. in the extraterritorial jurisdiction of the City or in an area annexed by
the City after September 1, 1981, if the firearm or other weapon is:
i. a shotgun, air rifle or pistol, BB gun, or bow and arrow
discharged:
1. on a tract of land of 10 acres or more and more than
150 feet from a residence or occupied building located
on another property; and
2. in a manner not reasonably expected to cause a
projectile to cross the boundary of the tract; or
ii. a center fire or rim fire rifle or pistol of any caliber discharged:
1. on a tract of land of 50 acres or more and more than
300 feet from a residence or occupied building located
on another property; and
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2. in a manner not reasonably expected to cause a
projectile to cross the boundary of the tract; or
c. the discharge of firearms in a shooting gallery or gunsmith's
establishment; or
d. with a Permit issued under this Chapter.
Sec. 9.08.040. Permit to Discharge a Weapon.
A person wishing to obtain a Permit to Discharge a Weapon must file with the
office of the Assistant City Manager an application containing the following
information:
a. The name and address of the Applicant;
b. A description of the property where the Weapon is to be discharged,
including property line dimensions and total acreage
c. The name of the owner(s) of the property;
d. The type of Weapon to be discharged; i.e. BB gun, long bow, cross
bow, etc.
e. If the Applicant is not the property owner(s), a document evidencing
that the Applicant has the permission of the owner to use the land;
and
f. the purpose of discharging the Weapon, and the time period
requested, not to exceed one (1) year.
Sec. 9.08.050. Police Department Review of Application.
A. Upon receipt of an application for a Permit required by this Chapter, the
Assistant City Manager shall immediately forward the application to the
Police Department. The Police Department shall have seven (7) working
days in which to review the application to determine whether:
1. Discharging a Weapon in the location requested would adversely
affect the public safety, health, or welfare; or
2. The applicant has been convicted of a felony or falsified the
application; or
B. If the Police Department finds that discharging the Weapon is likely to
adversely affect the public health, safety or welfare, or the Applicant has been
convicted of a felony, or falsified the application, then the Police Department
shall recommend denial of the permit application.
Sec. 9.08.060. Action on Application.
Upon receiving the report from the Police Department, the Assistant City
Manager shall act upon the application in a manner consistent with this Chapter.
If the Police Department finds that the application complies with the
requirements of Section 9.08.040 and 9.08.050, the Assistant City Manager shall
issue the permit within five (5) working days from receipt of the report from the
Police Department. If the Police Department finds the application does not
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comply with the requirements of Section 9.08.040 and 9.08.050, the Assistant City
Manager shall deny the permit application within five (5) working days from
receipt of the Report from the Police Department. If the Assistant City Manager
issues the permit, the Assistant City Manager shall designate an expiration date
of the permit, but in no event shall the term of any permit exceed one (1) year.
Sec. 9.08.070. Possession and Display of Permit.
Approved permits issued under this Chapter shall be carried on the permit
holder’s person at any time the person is engaging in the activity permitted
under this Chapter and shall be shown upon the demand of any peace officer.
Sec. 9.08.080. Revocation of Permits.
A. A Permit issued under this Chapter may be seized and revoked by any
peace officer and shall be seized and revoked by a peace officer, if:
1. The permit holder fails to show the Permit to a peace officer upon
request; or
2. Complaints from an adjacent property owner or a law
enforcement officer are received that allege unsafe Weapon
handling or discharge; or
3. The permit holder is carrying or discharging a weapon of a type
not specifically indicated on the Permit; or
4. The landowner requests revocation of all or specific permits
issued for his land; or
5. Violations of any of the restrictions of this Chapter or state law
occur.
B. If a Permit is seized and revoked under this Chapter, the City’s Police
Department shall send to the permit holder, by certified mail, return-
receipt requested, written notice of the revocation, including the reason
for the revocation and information regarding the permit holder’s right to
appeal the revocation. The Police Department shall send a copy of the
written notice of revocation to the Assistant City Manager. A permit
holder who has a Permit seized shall not be issued another Permit under
this Chapter for a period of ninety (90) days from the date of revocation
for the first revocation and for a period of one year for any subsequent
revocation.
Sec. 9.08.090. Appeals Procedure.
A permit applicant or permit holder may appeal the denial or revocation of a
Permit hereunder to the City Manager subject to the following requirements.
a. The appeal must be in writing and filed with the City Manager’s
office within five (5) working days of receipt of written notice of
permit denial or revocation;
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b. The appeal must clearly set out the basis for such appeal;
c. The City Manager shall act upon the appeal within ten (10) days of
receipt of the written appeal. The City Manager’s decision shall be
final and binding on all parties.
SECTION 3 All Ordinances and Resolutions, or parts of Ordinances and Resolutions
that are in conflict with this Ordinance are hereby repealed, and no longer in effect.
SECTION 4 If any provisions of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions,
or applications thereof, of this Ordinance which can be given effect without the invalid
provision or application and to this end the provisions of this Ordinance are hereby
declared to be severable.
SECTION 5 The Mayor of Georgetown is hereby authorized to sign this Ordinance
and the City Secretary to attest. This Ordinance shall become effective and be in full
force and effecting accordance with the terms of the City Charter.
PASSED AND APPROVED on First Reading on the __th day of _______, 2009.
PASSED AND APPROVED on Second Reading on the _____ day of _________
2009.
ATTEST: THE CITY OF GEORGETOWN:
George G. Garver
City Secretary Mayor
APPROVED AS TO FORM:
Patricia E. Carls
City Attorney
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City of Georgetown, Texas
February 10, 2009
SUBJECT:
Public Hearing and First Reading of an Ordinance providing for the abandonment by quit claim deed of
a 0.12-acre portion of Oak Lane street right-of-way at its intersection with Rivery Boulevard; providing
for the terms and conditions of such abandonment; providing that a public hearing has been held; providing a
conflict and severability clause and establishing an effective date -- Mark Miller, Transportation Services
Manager and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
In June 2008, the City Council authorized the abandonment of a portion of Oak Lane street right-of-way near
the intersection of Rivery Blvd. and Country Club Rd. to Mr. R.J. Tingley (the “Applicant”), subject to
agreement on purchase price and the passage of an ordinance abandoning the Property.
The City and the Applicant agreed on a purchase price and the Applicant has recently met all the
requirements of the City’s right-of-way abandonment process. Therefore, after public hearing, the
abandonment may now be finalized by ordinance.
FINANCIAL IMPACT:
Revenue from sale of Property pursuant to Council’s action out of June 23, 2008 Executive Session to be
deposited into City's Street Maintenance Fund as required by Tex. Loc. Gov't Code Section 253.001.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Oak Lane ROW Abandonment Ordinance
Exhibits A and B to Oak Ln ROW Abandonment Ordinance
Exhibit C to Oak Ln ROW Abandonment Ordinance
Cover Memo
Item # V
Ordinance No. ______________________
Oak Lane ROW Abandonment
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ORDINANCE NO.________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN PROVIDING FOR THE ABANDONMENT BY
QUITCLAIM DEED OF A 0.12-ACRE PORTION OF OAK LANE
STREET RIGHT-OF-WAY AT ITS INTERSECTION WITH
RIVERY BOULEVARD; PROVIDING FOR THE TERMS AND
CONDITIONS OF SUCH ABANDONMENT; PROVIDING
THAT A PUBLIC HEARING HAS BEEN HELD; PROVIDING A
CONFLICT AND SEVERABILITY CLAUSE AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown has received an Application for the
Abandonment of the street, alley, and/or public right-of-way described as:
Being a 0.12-acre tract or parcel of land situated in the Nicholas
Porter Survey, Abstract No. 497, Williamson County, Texas, and
being a portion of Oak Lane, as recorded in the plat of Crestview
Addition, a subdivision in the City of Georgetown, Texas, recorded
in Cabinet A, Slides 253-254 of the Plat Records of Williamson
County, Texas, said 0.12-acre tract being more fully described by
metes and bounds on Exhibit “A” and by sketch on Exhibit “B”;
attached hereto; and
WHEREAS, the Applicant, R.J. Tingley, owns the land abutting one side of
the portion of the street to be abandoned and the City owns the other side of the
street; and
WHEREAS, the City Council called a public hearing on the proposed
abandonment of said portion of Oak Lane to be held in conjunction with its
regular meeting in the City Council Chambers at 101 E. 7th Street (northeast
corner of 7th & Main Streets) in Georgetown, Texas, on the 10th day of February,
2009, at 6:00 p.m., of which due notice was given by publication one (1) time in
the Williamson County Sun, a newspaper of general circulation in the City on
the 4th day of February, 2009, and said public hearing was held on the day stated
in said notice; and
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Item # V
Ordinance No. ______________________
Oak Lane ROW Abandonment
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WHEREAS, upon considering the Application and additional information
pertaining to the Application, the City Council now finds that (a) there are no
existing City utilities located within the property to be abandoned; OR (b) the
utilities existing in the area of the street, alley, and/or public right-of-way will be
sufficiently protected by being either relocated, placed into easements, or having
their rights reserved from quitclaim of the subject street, alley or public right-of-
way, and except for those so reserved, that the utility companies serving the area
including and surrounding the right-of-way have determined that their utilities,
if existing, will also be sufficiently protected by the same means.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN TEXAS:
SECTION 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct, and are
incorporated by reference herein and expressly made a part hereof, as if copied
verbatim. The City Council hereby finds that this Ordinance implements the
following 2030 Comprehensive Plan Goals, Policies and Actions:
Goal 4.1 Efficient, Responsive Government.
4.1.B We have created and enforced innovative, effective and fair
regulatory codes and developed standards to guide growth and improve
development quality. We have streamlined the regulatory process,
particularly for desired development types and locations.
Further, the City Council hereby finds that the enactment of this Ordinance is not
inconsistent with or in conflict with any other 2030 Comprehensive Plan Goals,
Policies and Strategies.
SECTION 2. That the subject portion of Oak Lane street right-of-way
described on Exhibits “A” and “B” attached hereto and made a part of this
ordinance for all purposes, be, and the same is hereby abandoned, vacated and
closed insofar as the right, title or easement of the public is concerned; subject,
however, to the conditions, requirements and restrictions hereinafter more fully
set out.
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Item # V
Ordinance No. ______________________
Oak Lane ROW Abandonment
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SECTION 3. That said portion of Oak Lane street right-of-way is not
needed for public purposes and it is in the public interest of the City of
Georgetown to abandon said described portion such street right-of-way.
SECTION 4. That the abandonment provided for herein shall extend only
to the public right, title and easement in and to the tracts of land described in
SECTION 2 of this ordinance, and shall be construed only to that interest the
governing body of the City of Georgetown may legally and lawfully abandon.
SECTION 5. That the abandonment is made subject to all present zoning
and deed restrictions if the latter exist, and all drainage and utility easements,
whether apparent or non-apparent, aerial, surface or underground.
SECTION 6. That the applicant shall pay compensation consistent with
the fair market value of the abandoned property.
SECTION 7. The City Attorney is hereby authorized to issue and the
Mayor authorized to execute a Quitclaim Deed in the form attached hereto as
Exhibit “C” and the City Secretary is authorized to attest thereto on behalf of the
City of Georgetown.
SECTION 8. This ordinance shall be and is hereby declared to be
cumulative of all other ordinances of the City of Georgetown, and this ordinance
shall not operate to repeal or affect any of such other ordinances, except insofar
as the provisions thereof might be inconsistent or in conflict with the provisions
of this ordinance, in which event such conflicting provisions, if any in such other
ordinance or ordinances are hereby superseded.
SECTION 9. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the
other provisions, or application thereof, of this ordinance which can be given effect
without the invalid provision or application, and to this end the provisions of this
ordinance are hereby declared to be severable.
SECTION 10. The Mayor is hereby authorized to sign this ordinance and
the City Secretary to attest. This ordinance shall become effective and be in full
force and effect in accordance with the provisions of the Charter of the City of
Georgetown.
Attachment number 1
Page 3 of 4
Item # V
Ordinance No. ______________________
Oak Lane ROW Abandonment
Page 4 of 4
PASSED AND APPROVED on First Reading on the 10th day of February,
2009.
PASSED AND APPROVED on Second Reading on the 24th day of February,
2009.
ATTEST: THE CITY OF GEORGETOWN
__________________________________ By:___________________________
Jessica Hamilton George G. Garver, Mayor
Deputy City Secretary
APPROVED AS TO FORM:
___________________________
Patricia E. Carls, City Attorney
Attachment number 1
Page 4 of 4
Item # V
Attachment number 2
Page 1 of 2
Item # V
Attachment number 2
Page 2 of 2
Item # V
Quitclaim Deed abandoning a portion of Oak Lane right-of-way
Page 1 of 3
EXHIBIT “C”
QUITCLAIM DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL
PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING
INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR
RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER
OR YOUR DRIVER’S LICENSE NUMBER.
Date: __________________________, 2009
Grantor: City of Georgetown, a Texas home-rule municipal corporation
Grantor's Mailing Address (including County): P.O. Box 409, Georgetown,
Williamson County, Texas 78627
Grantee: R.J. Tingley
Grantee's Mailing Address (including County): 112 River Park Lane,
Georgetown, Williamson County, Texas 78626
Consideration: Ten Dollars ($10.00) and other good and valuable
consideration
Property:
Being a 0.12-acre tract or parcel of land situated in the Nicholas
Porter Survey, Abstract No. 497, Williamson County, Texas, and
being a portion of Oak Lane, as recorded in the plat of Crestview
Addition, a subdivision in the City of Georgetown, Texas, recorded
in Cabinet A, Slides 253-254 of the Plat Records of Williamson
County, Texas, said 0.12-acre trace being more fully described by
metes and bounds on Exhibit “A” and by sketch on Exhibit “B”;
attached hereto; and
Attachment number 3
Page 1 of 3
Item # V
Quitclaim Deed abandoning a portion of Oak Lane right-of-way
Page 2 of 3
Reservations from and Exceptions to Quit Claim:
1. All zoning and deed restrictions.
2. All utility and drainage easements whether apparent or non-
apparent, aerial, surface or underground, including, but not limited to the
following:
Electric Line Easement and Right-of-Way conveyed to Lower
Colorado River Authority on December 29, 1993, recorded in
Volume 2443, Page 607, Official Records, Williamson County, Texas
A 15’ Public Utility Easement in the approximate location shown
on Exhibit “B” attached hereto is hereby reserved unto Atmos
Energy for the operation and maintenance of its existing gas utility
line contained therein.
For the Consideration and subject to the Reservations from and Exceptions to
Quit Claim, Grantor has released and quitclaimed, and by these presents does
RELEASE AND FOREVER QUITCLAIM unto Grantee all of Grantor's right, title, and
interest in and to the above described Property. Neither Grantor, nor Grantor's
successors and assigns, shall have, claim or demand any right or title to the Property
except as reserved in this quit claim as set forth in the Reservations from and
Exceptions to Quit Claim above. This quit claim is made without express or implied
warranty.
EXECUTED this the _____ day of _________________, 2009.
CITY OF GEORGETOWN ATTEST:
By:__________________________ __________________________________
George G. Garver, Mayor Jessica Hamilton
Deputy City Secretary
Attachment number 3
Page 2 of 3
Item # V
Quitclaim Deed abandoning a portion of Oak Lane right-of-way
Page 3 of 3
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF WILLIAMSON )
BEFORE ME, the undersigned authority, on this date personally George G.
Garver, Mayor of the City of Georgetown, a Texas home-rule municipal corporation,
known to me to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, as the act and deed of said municipality, and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ,
2009.
______________________________
Notary Public, State of Texas
APPROVED AS TO FORM:
_________________________________
Patricia E. Carls, City Attorney
AFTER RECORDING, RETURN TO:
City of Georgetown mail slot
OR
Terri Calhoun, Paralegal
Georgetown Utility Systems
P.O. Box 409
Georgetown, TX 78627
Attachment number 3
Page 3 of 3
Item # V
City of Georgetown, Texas
February 10, 2009
SUBJECT:
First Reading of an Ordinance amending Section 6.16.080 of the Code of Ordinances related to Peddlers
and Solicitors to shorten the duration of peddlers’ and solicitors’ permits from a period of one year to a
period of fifteen days. -- David Morgan, Police Chief
ITEM SUMMARY:
The Code of Ordinances for the City of Georgetown currently provides that permits to engage in peddling
and/or soliciting behavior are valid for a period of one year. The City Council, the City Manager and the
Police Chief have expressed concerns that the one year period is too long. Shortening the duration of the
permit would require peddlers and solicitors to re-apply for a new permit more frequently and would ensure
that information related to the peddler or solicitor, such as criminal history, is kept current and up to date.
The ordinance would shorten the duration of peddlers’ and solicitor’s permits from a period of one year to a
period of fifteen days, after which a new permit would be required.
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Chief of Police
ATTACHMENTS:
Amendment to Peddlers/Solicitors Ordinance
Cover Memo
Item # W
ORDINANCE NO. ___________________
Amending Section 6.16.080
Pertaining to Duration of Peddlers’/Solicitors’ Permits
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AMENDING SECTION 6.16.080 OF THE
CODE OF ORDINANCES RELATING TO PEDDERS AND SOLICITORS,
“PERMIT—ISSUANCE, DURATION”; REPEALING CONFLICTING
PROVISIONS; PROVIDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Georgetown Code of Ordinances provides that peddlers and solicitors must
receive a permit before engaging in peddling or soliciting within the City limits; and
WHEREAS, peddlers’ and solicitors’ permits issued under Chapter 6.16 are currently valid for a
period of one year; and
WHEREAS, the Council, the Chief of Police, and the City Manager have expressed that the
duration of peddlers’ and solicitors’ permits should be shortened so that information related to
the peddler or solicitor, such as criminal history, is kept current; and
WHEREAS, the Council finds that amending section 6.16.080 is in the best interest of the City
of Georgetown.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part thereof, as if copied verbatim.
SECTION 2. Section 6.16.080, “Permit—Issuance, duration”, of the Code of Ordinances is
hereby amended to provide:
Sec. 6.16.080. Permit--Issuance, duration.
A. If the Georgetown Police Services Records Section finds that the application is
completed in conformance with Section 6.16.040 through 6.16.070, a permit shall be
issued within five working days. The permit shall be the original application under
Section 6.16.040, with an official stamp indicating approval by the Georgetown Police
Services Records Section. Each permit will be valid for 12 months fifteen (15) days from
date of issue.
B.-D No Change.
SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict
with this Ordinance are hereby repealed, and are no longer of any force and effect. If any
provision of this ordinance or application thereof to any person or circumstance shall be held
Attachment number 1
Page 1 of 2
Item # W
ORDINANCE NO. ___________________
Amending Section 6.16.080
Pertaining to Duration of Peddlers’/Solicitors’ Permits
invalid, such invalidity shall not affect the other provisions, or application thereof, of this
ordinance which can be given effect without the invalid provision or application, and to this end
the provisions of this ordinance are hereby declared to be severable.
SECTION 4. This Ordinance shall become effective in accordance with the City Charter and the
laws of the State of Texas.
PASSED AND APPROVED on First Reading on the _________ day of
________________________________, 2009.
PASSED AND APPROVED on Second Reading on the ________day of
________________________________, 2009.
ATTEST: THE CITY OF GEORGETOWN:
______________________ ______________________
Jessica Hamilton By: George G. Garver
Assistant City Secretary Mayor
APPROVED AS TO FORM:
______________________
Patricia E. Carls, City Attorney
Carls, McDonald & Dalrymple, LLP
Attachment number 1
Page 2 of 2
Item # W
City of Georgetown, Texas
February 10, 2009
SUBJECT:
First Reading on an Ordinance zoning for traffic and rate of speed therein on SH 29 in the city limits of
the City of Georgetown defining speeding and fixing a penalty therfore; declaring what may be a sufficient
complaint in prosecutions hereunder; with a saving clause repealing conflicting laws and establishing an
effective date -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for
Utility Operations
ITEM SUMMARY:
The Texas Department of Transportation has determined, upon the basis of an engineering and traffic
investigation, the prima facie maximum speed limit(s) on SH 29 within the corporate limits of the City of
Georgetown. The investigation suggests the existing prima facie maximum speed limit(s) remain as they
currently exist with the following exceptions.
East and west bound between Georgetown’s East City limit line (presently Count Road 104) and
approximately Reinhardt Drive, the speed limit will receive a 5 mph reduction in speed from 60 mph to 55
mph. “This stretch fronts the new High School and Indian Creek subdivision”.
East and west bound a distance of approximately 0.45 miles between “approximately” Reinhardt Drive and a
point “approximately” 0.193 miles west of Inner Loop, the speed limit will receive a 5 mph reduction from
55 mph to 50 mph. “This stretch fronts the Catholic Church, a convenience store and Church Hill Farms
subdivision”.
The attached proposed Ordinance modifies the speed limits pursuant to TXDot’s engineering and traffic
study and allows enforcement by Georgetown Police Department.
Staff recommends approval of Ordinance as proposed.
FINANCIAL IMPACT:
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
SH 29 speed zone map
SH 29 speed zone ordinance
Cover Memo
Item # X
Ordinance No. _____________________
SH 29 Speed Zones
Page 1 of 4
ORDINANCE NO.____________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS,
ZONING FOR TRAFFIC AND RATE OF SPEED THEREIN, ON SH 29
IN THE CITY LIMITS OF THE CITY OF GEORGETOWN DEFINING
SPEEDING AND FIXING A PENALTY THEREFOR; DECLARING
WHAT MAY BE A SUFFICIENT COMPLAINT IN PROSECUTIONS
HEREUNDER; WITH A SAVING CLAUSE REPEALING
CONFLICTING LAWS AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Texas Department of Transportation (“TxDOT”) has completed
speed studies on the segment of SH 29 located within the corporate limits of the City of
Georgetown and has determined that adjustments to the existing speed zones are
currently warranted; and
WHEREAS, the City Council of the City of Georgetown finds it to be in the best
interest of the citizens of Georgetown to adopt the speed zone adjustments
recommended by TxDOT on the segment of SH 29 within the City of Georgetown.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this Ordinance implements the Goal(s) and Objectives of the City’s Overall
Transportation Plan Element of the 2030 Comprehensive Plan:
Goal 1 – “Provide an efficient, safe and connective transportation system that is
coordinated with the projected and existing needs and with plans for future
growth.”
Further, the City Council hereby finds that the enactment of this Ordinance is not
inconsistent with or in conflict with any other 2030 Comprehensive Plan Goals, Policies
and Strategies.
Attachment number 1
Page 1 of 4
Item # X
Ordinance No. _____________________
SH 29 Speed Zones
Page 2 of 4
SECTION 2. It is hereby determined upon the basis of an engineering and traffic
investigation that the prima facie maximum speed limit on those portions of SH 29
routed in the City of Georgetown is hereby stated, which prima facie maximum speed
limit shall be effective at all times and signs will be erected giving notice of the prima
facie maximum speed limit so declared to wit:
Speed Zone
Eastbound:
On SH 29 from mile point 9.962 (at the west Georgetown city limit) to mile point 10.895,
a distance of 0.933 miles, a prima facie maximum speed limit of 55 miles per hour.
On SH 29 from mile point 10.895 to mile point 11.105, a distance of 0.210 miles, a prima
facie maximum speed limit of 50 miles per hour.
On SH 29 from mile point 11.105 to mile point 11.600, a distance of 0.495 miles, a prima
facie maximum speed limit of 40 miles per hour.
On SH 29 from mile point 11.600 to mile point 12.051 (21.803) and from mile point
21.803 to mile point 22.411, a distance of 1.059 miles, a prima facie maximum speed limit
of 35 miles per hour.
On SH 29 from mile point 22.411 to mile point 22.779, a distance of 0.368 miles, a prima
facie maximum speed limit of 40 miles per hour.
On SH 29 from mile point 22.779 to mile point 24.141, a distance of 1.362 miles, a prima
facie maximum speed limit of 50 miles per hour.
On SH 29 from mile point 24.141 to mile point 25.686 (at the east Georgetown city limit),
a distance of 1.545 miles, a prima facie maximum speed limit of 55 miles per hour.
School Zone:
On SH 29 from mile point 22.028 to mile point 22.217, a distance of 0.189 miles, a prima
facie maximum speed limit of 20 miles per hour when flashing, all other times 35 miles
per hour.
Westbound:
On SH 29 from mile point 25.686 (at the east Georgetown city limit) to mile point 24.141,
a distance of 1.545 miles, a prima facie maximum speed limit of 55 miles per hour.
Attachment number 1
Page 2 of 4
Item # X
Ordinance No. _____________________
SH 29 Speed Zones
Page 3 of 4
On SH 29 from mile point 24.141 to mile point 22.779, a distance of 1.362 miles, a prima
facie maximum speed limit of 50 miles per hour.
On SH 29 from mile point 22.779 to mile point 22.411, a distance of 0.368 miles, a prima
facie maximum speed limit of 40 miles per hour.
On SH 29 from mile point 22.411 to mile point 21.803 (12.051) and from mile point
12.051 to mile point 11.600, a distance of 1.059 miles, a prima facie maximum speed limit
of 35 miles per hour.
On SH 29 from mile point 11.600 to mile point 11.105, a distance of 0.495 miles, a prima
facie maximum speed limit of 40 miles per hour.
On SH 29 from mile point 11.105 to mile point 10.895, a distance of 0.210 miles, a prima
facie maximum speed limit of 50 miles per hour.
On SH 29 from mile 10.895 point to mile point 9.962 (at the west Georgetown city limit),
a distance of 0.933 miles, a prima facie maximum speed limit of 55 miles per hour.
School Zone:
On SH 29 from mile point 22.217 to mile point 22.028, a distance of 0.189 miles, a prima
facie maximum speed limit of 20 miles per hour when flashing, all other times 35 miles
per hour.
SECTION 3. That all of the streets of this city, and all portions of any such
streets, are hereby declared to be public streets and that the driving or operating of any
motor vehicle on or along any portion of any street of this city at a rate of speed that is
greater than the maximum rate of speed for said portion of said street, as fixed by this
ordinance shall be guilty of a misdemeanor, which is named “The Offense of Speeding“
and that the said offense is punishable by a fine in any sum not to exceed two hundred
dollars ($200.00). That the use of the word “Speeding“ shall be sufficient to designate
the said offense, and shall mean that a motor vehicle has been driven upon a public
street at a greater rate of speed than fixed by City Ordinance for the street and for the
zone thereof, that such motor vehicle was so being driven upon, if zoned.
SECTION 4. That in prosecutions under this ordinance, for the offense of
speeding, the complaint, if in other respects sufficient in form, shall as to the portion
thereof seeking to acknowledge the offense, be sufficient if it in substance alleges that
the defendant did while driving a motor vehicle in said city commit the offense of
“Speeding”.
Attachment number 1
Page 3 of 4
Item # X
Ordinance No. _____________________
SH 29 Speed Zones
Page 4 of 4
SECTION 5. That should any section or any portion of any section hereof be
decreed to be void, the invalidity of such section or such portion thereof shall not affect
the validity of the remaining portions of this ordinance; and that each section and each
portion thereof not decreed to be invalid shall remain valid and enforceable.
SECTION 6. That all ordinances and parts of ordinances that are in conflict with
this ordinance are hereby repealed.
SECTION 7. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of state law and the City Charter of the City of Georgetown.
PASSED AND APPROVED on first reading on this _____ day of February, 2009.
PASSED AND APPROVED on second reading on this _____ day of February, 2009.
ATTEST: CITY OF GEORGETOWN, TEXAS
____________________________________ By: _____________________________
Jessica Hamilton, Deputy City Secretary George G. Garver, Mayor
APPROVED AS TO FORM:
_____________________________________
Patricia E. Carls, City Attorney
Attachment number 1
Page 4 of 4
Item # X
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Item # X
City of Georgetown, Texas
February 10, 2009
SUBJECT:
First Reading of an ordinance revising Chapter 6.04 of the Code of Ordinances, related to Carnivals, as
recommended by Code Enforcement to reconcile carnival hours with the hours of the juvenile curfew --
Paul E. Brandenburg, City Manager
ITEM SUMMARY:
On August 27, 2008, the City Council approved a youth curfew for nighttime hours. Revisions made to
carnival hours are changed to match the youth curfew for nighttime hours, per direction from City Council
on October 28, 2008.
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg, City Manager
ATTACHMENTS:
Carnival Hours Ordinance
Cover Memo
Item # Y
Ordinance No. _______________________
Amending Hours of Operation for Carnivals, Circuses and Other Exhibitions
Page 1 of 2
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, AMENDING CHAPTER 6.04 RELATING TO CARNIVALS, CIRCUSES
AND OTHER EXHIBITIONS, SECTION 6.04.025 “PERMIT TO OPERATE—
DAYS AND HOURS OF OPERATION” OF THE GEORGETOWN MUNICIPAL
CODE; PROVIDING FOR PENALTIES; PROVIDING A SEVERABILITY
CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown has established a juvenile curfew; and
WHEREAS, the City Council has found and determined that it would be in the best
interest of the community to limit the hours of operations of carnivals, circuses and other
exhibitions to match the hours of the juvenile curfew; and
WHEREAS, the City Council of the City of Georgetown, Texas, finds that it is in the
public interest to pass the following ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
SECTION 2. Section 6.04.025 is hereby amended and shall provide as follows.
Sec. 6.04.025. Permit to operate--Days and hours of operation.
A. – No Change.
B. No carnival, circus or other amusement shall be operated prior to noon each day and
operation shall cease by midnight on all days of the week except Saturday when the
operation shall be allowed to continue until 1:00 a.m. on Sunday 11 p.m. on any Sunday,
Monday, Tuesday, Wednesday, or Thursday and by 12 a.m. on any Friday or Saturday.
SECTION 3. All Ordinances and Resolutions, or parts of Ordinances and Resolutions that are
in conflict with this Ordinance are hereby repealed, and no longer in effect.
Attachment number 1
Page 1 of 2
Item # Y
Ordinance No. _______________________
Amending Hours of Operation for Carnivals, Circuses and Other Exhibitions
Page 2 of 2
SECTION 4. If any provisions of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
applications thereof, of this Ordinance which can be given effect without the invalid provision
or application and to this end the provisions of this Ordinance are hereby declared to be
severable.
SECTION 5. The Mayor of Georgetown is hereby authorized to sign this Ordinance and the
City Secretary to attest. This Ordinance shall become effective and be in full force and effecting
accordance with the terms of the City Charter.
PASSED AND APPROVED on First Reading on the ___ day of _______________, 2009.
PASSED AND APPROVED on Second Reading on the ___ day of _____________, 2009.
ATTEST: THE CITY OF GEORGETOWN:
By:
George G. Garver
City Secretary Mayor
APPROVED AS TO FORM:
_______________________
Patricia E. Carls
City Attorney
Attachment number 1
Page 2 of 2
Item # Y
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court for
the Western District of Texas, Austin Division
3. Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United States
District Court for the Western District of Texas Austin Division
4. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd Judicial
District, Travis County, Texas
5. Discussion of legal issues related to payment obligations for the Public Utility Improvements under the
"Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
6. Berry Creek Partners v. City of Georgetown, Cause No. 08-767-C277, in the District Court of Williamson
County, 277th Judicial District
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # Z
City of Georgetown, Texas
February 10, 2009
SUBJECT:
Sec 551.072: Deliberation about Real Property
1. Consideration and possible action concerning the abandonment of 0.12 acres situated in the Nicholas
Porter Survey, Abstract No. 497, Williamson County, Texas, and being a portion of Oak Lane street right-of-
way as shown on the plat of Crestview Addition, a subdivision in the City of Georgetown, recorded in
Cabinet A, Slides 253-254, Plat Records, Williamson County, Texas (the "Property"). – Mark Miller,
Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
2. Consideration and possible direction to staff regarding the Old Albertson's Building
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # AA