HomeMy WebLinkAboutMIN 09.24.2024 CC-W&RMinutes of the City Council
City of Georgetown, Texas
Tuesday, September 24, 2024
The Georgetown City Council met on Tuesday, September 24, 2024, at 3:00 PM at Council
and Court Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities
Act (ADA). If you require assistance in participating at a public meeting due to a disability,
as defined under the ADA, reasonable assistance, adaptations, or accommodations will be
provided upon request. Please contact the City Secretary's Office, at least three (3) days
prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther
King, Jr Street for additional information; TTY users route through Relay Texas at 711.
The following Members were in attendance: Amanda Parr, Mike Triggs, Kevin Pitts, Jake
French, Ron Garland, Ben Stewart, and Josh Schroeder. Shawn Hood was absent.
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 3.02 p.m.
1.A Special Event Updates & Block Party Permits
Presentation and discussion about the Special Event Updates & Block Party
Permits -- Sharon Parker, Sr. Special Events & Marketing Coordinator, and Allyson
liams, Special Events & Marketing Coordinator
Parker presented and reviewed the Special Event Permit application update, City
Sponsored events, and Special Events in the future. liams presented and reviewed
neighborhood block party current process, neighborhood block party proposed
process, and next steps.
General discussion among Council and staff including Kim McAuliffe, Downtown
and Tourism Director regarding if property is a rental would require signature of
the resident, not the owner; approximate number of block parties per year;
signature authority of City staff; events that do and do not require a permit;
processes for conducting parades; why certain permits require signatures and
others; potential issues for requiring 100% neighbor buy in; changing signature
requirements to 50%; and clarification on notifications being for residents
impacted by street closures.
1.13 Phase 3 Overview UDC Rewrite
Presentation and discussion regarding proposed notice, engagement, and
adoption procedures for the updated Unified Development Code (UDC) -- Zane
Brown, Management Analyst
Brown presented and reviewed feedback requested; Phase 3 UDC update process;
code testing goals, proposal, and proposed test cases; public hearing, notice, and
engagement; Local Government Code notice options; Alternative Notice -
Sec.211.007(d); historical perspective; notice of engagement proposal; public
hearing and readings; staff recommendation for adoption; full adoption timeline;
and summary of recommendations.
General discussion among Council and staff regarding different multi -family use
types; considerations for ETJ properties; staff would to take a "standard plus"
approach for notices; numbers for mailing notices; public meeting being held in
the evenings; previous public attendance at the public meetings; ideas for
locations of public meetings; timing of effective date; how to manage workload
around implementation date; consideration for design guidelines in the process;
how best to get the most possible attendance for public meetings; goal of April
2025 adoption; possible changes in how the information is presented to Council
and P&Z under new guidelines; and future impacts.
1.0 FY 2024 Third Quarter Financial Report
Presentation and discussion of the quarterly financial report for the quarter ended
June 30, 2024 -- Nathan Parras, Assistant Finance Director
Parras presented and reviewed third quarter background; General Fund revenue
budget sources, Sales Tax, Property Tax, Franchise Fees, PILOT (payment in lieu of
taxes), Planning and Development Revenue, Fire and EMS revenue, Parks and
Recreation, expense budget sources, personnel, operations, year -over -year
expected increases, removal of solid waste from the General Fund; Electric Fund
revenue budget sources, Sales Revenue, expense budget, purchased power, year-
to-date quarterly net purchase power comparison for Q# in FY2023 and Q3 FY2024,
capital and labor expenses, meeting all reserve requirements for FY2024, economic
impacts and market changes; and Water Fund revenue budget sources, Water
charges, Wastewater charges, irrigation charges, rate increase, impact fee
revenues, expense budget, Water Revenue, Water expense, monitoring economic
impacts and market changes.
General discussion among Council and staff regarding overtime expenses in Public
Works; clarification on the amount of purchased power that has been sold so far
this year; some fund schedules showing up very small in the online platform;
interest income for water utility and restrictions on spending it; and Airport Fund
expenses exceeding revenues and impacts of fuel sales.
Mayor Schroeder recessed into Executive at 4:33 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code,
Vernon's Codes, Annotated, the items listed below will be discussed in closed session
and are subject to action in the regular session.
2.A Executive Session 09.24.2024
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters
on which the attorney has a duty to advise the City Council, including agenda
items.
- Litigation Update
- Long-term water supply projects
Sec. 551.072: Deliberations about Real Property
- Property owned by Southwestern and located near the intersection of SW Blvd
and Hwy 29
- Deliberation regarding new Right of Way acquisition from properties along FM
971, from Gann Street to SH 130, Georgetown, TX 78628, as part of the FM 971 Road
Expansion Project
Sec. 551.074: Personnel Matters
- City Manager Work Plan
2. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6.06 p.m.
3.A Call to Order 09.24.2024
Pledge of Allegiance
Recognitions
- Proclamation - Walk or Roll to School Day
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of
the City of Georgetown to acquire the necessary Right -of -Way from properties
along FM971, from Gann Street to SH130, Georgetown TX 78626, as part of the
FM971 Road Expansion Project, and further move to authorize the City Manager to
negotiate the final terms and consideration of the new Right Of Way acquisition,
and to execute all necessary Right Of Way documents related to the
aforementioned FM971 Road Expansion Project in accordance with the terms
discussed in executive session.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form
which can be found on the table at the entrance to the Council Chamber. Clearly print
your name and the letter of the item on which you wish to speak and present it to the
City Secretary on the dais, prior to the start of the meeting. You will be called forward to
speak when the Council considers that item. Only persons who have delivered the
speaker form prior to the meeting being called to order may speak. Speakers will be
allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes
for a speaker may be granted. The requestor granting time to another speaker must
also submit a form and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a
regular City Council meeting by contacting the City Secretary no later than noon on the
Wednesday prior to the Tuesday meeting, with the individual's name and a brief
description of the subject to be addressed. Only those persons who have submitted a
timely request will be allowed to speak. Speakers will be given up to three minutes to
address the City Council. The City Secretary can be reached at (512) 931-7715 or
cs@georgetown.org.
4.A Public Wishing to Address 09.24.2024
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may
be acted upon with one single vote. An item may be pulled from the Consent Agenda in
order to be discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented.
Motion Approved: 6 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
S.A Council Meeting Minutes for 09.10.2024
Consideration and possible action to approve the Council meeting minutes from
the meeting held on September 10, 2024 -- Robyn Densmore, City Secretary
S.B Resolution - ETJ Disannexation - Briggs, 66.66 Acres
Consideration and possible action to approve a Resolution to confirm the
disannexation of approximately 66.66 acres of land from the City of Georgetown's
Extraterritorial Jurisdiction (ETJ), generally located north of University Blvd and
west of State Highway 130, Georgetown and owned by Debra Kay Briggs -- Robyn
Densmore, City Secretary; and Skye Masson, City Attorney
S.0 Resolution - Official Reception of Public Information Requests per TPIA
Consideration and possible action to approve a Resolution designating official
addresses, mailing and electronic, for purposes of receiving public information
requests as required by the Texas Public Information Act -- Crystal Saucedo, Open
Records Program Manager
S.D Resolution to update policy for permit fee exemptions for City Sponsored
Events
Consideration and possible action approve a Resolution updating the policy
regarding exempting permit fees for special events sponsored by the City of
Georgetown -- Kim McAuliffe, Downtown & Tourism Director
S.E Purchase of Pump Replacement for Pecan Branch Wastewater Treatment
Plant
Consideration and possible action to approve the purchase of six Pioneer Pump
Replacement Rotech SPT Series Pumps for the Pecan Branch Wastewater
Treatment Plant from Austin Armature Works, LP of Buda, TX utilizing Buy -Board
Contract 672-22 in the amount of $72,408.72 -- Isaac Conde, Water Utility Contract
Program Manager, and Chelsea Solomon, Water Utility Director
5.F Purchase Emergency Medical Supply from Bound Tree
Consideration and possible action to approve the purchase of emergency medical
supplies from Bound Tree Medical LLC. using the Buy Board Contract # 704-23 at a
cost not to exceed $175,000.00 -- John Sullivan, Fire Chief
5.G Second amendment to Task Order RPS-23-002 for Williams Drive Enhancement
Project
Consideration and possible action to approve a Second Amendment to Task Order
RPS-23-002 to Tetra Tech, Inc. for professional engineering services related to the
design of Williams Drive Access Management (IH 35 to Serenada), and Illumination
(IH 35 to Jim Hogg Rd.) in the amount of $492,865.14 -- Darwin Marchell, PE, HDR,
Inc., and Wesley Wright, PE, Systems Engineering Director
5.H Second Amendment to Task Order CPY-16-001 with STV Engineering
Consideration and possible action to approve the Second Amendment to Task
Order CPY-16-001 with STV Engineering, of Austin, Texas, in the amount of
$57,430.75, for professional engineering services related to Rabbit Hill Rd -- Wesley
Wright, PE, Systems Engineering Director
5.1 Construction Contract Award to Arguijo Corp for the San Gabriel Park Lift
Station to San Gabriel Wastewater Treatment Plant Force Main
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to award a construction contract with Arguijo
Corporation of Austin, Texas, for the San Gabriel Park Lift Station to San Gabriel
Wastewater Treatment Plant Force Main Improvements Project in the amount
$2,132,338.22 -- Wesley Wright, P.E., Systems Engineering Director, and Chris
Pousson, CIP Manager
5.J Construction Contract Award with Utility Service Company, Inc. - Domel CST
and Rabbit Hill GST Rehabilitation
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to award a contract with Utility Service
Company, Inc. of Perry, GA for all parts for the construction of the Domel GST and
Rabbit Hill GST Rehabilitation and Miscellaneous Improvements at Various Water
Storage Tank Locations project in the amount of $2,503,400.00 -- Wesley Wright,
P.E., Systems Engineering Director, and Chris Pousson, CIP Manager
5.K Construction Contract Award for the Park Water Treatment Plant
Improvements
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to award a construction contract with Prime
Spec Construction, of Liberty Hill, Texas, for the improvements to the Park Water
Treatment Plant (WTP) rehabilitation project in the amount of $907,233.00 --
Wesley Wright, P.E., Systems Engineering Director, and Chris Pousson, CIP
Manager
5.L Construction Contract Award to Bell Contractors for Daniels Mountain
Waterline
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to award a construction contract to Bell
Contractors, Inc. of Belton, Texas, for the construction of the Daniels Mountain 30"
waterline project in the amount of $3,694,488.92 -- Wesley Wright, P.E., Systems
Engineering Director, and Chris Pousson, CIP Manager
5.M Facility Use Agreement Amendment and Renewal with Georgetown Summer
Swim Association
Consideration and possible action to approve the third renewal and amendment to
the Facility Use Agreement with Georgetown Summer Swim Association for use of
Williams Drive Pool, Village Pool, and the Recreation Center Indoor Pool --
Kimberly Garrett, Parks and Recreation Director
5.N Facility Use Agreement Amendment and Renewal with GTX Swim
Consideration and possible action to approve the third renewal and amendment to
the Facility Use Agreement with GTX Swim for use of Williams Drive Pool, Village
Pool, and the Recreation Center Indoor Pool -- Kimberly Garrett, Parks and
Recreation Director
5.0 Facility Use Agreement Amendment and Renewal with Texas Gold
Consideration and possible action to approve the third renewal and amendment to
the Facility Use Agreement with Texas Gold Swimming for use of Williams Drive
Pool, Village Pool, and the Recreation Center Indoor Pool -- Kimberly Garrett, Parks
and Recreation Director
5.P FY 2024 Third Quarter Financial Report
Consideration and possible action to accept the City's Quarterly Financial Report,
which includes the Investment Reports for the City of Georgetown, Georgetown
Transportation Enhancement Corporation (GTEC), and the Georgetown Economic
Development Corporation (GEDCO) for the quarter ended June 30, 2024 -- Nathan
Parras, Assistant Finance Director
5.Q Resolution for Bond Reimbursement FY25
Consideration and possible action to approve a Resolution expressing official intent
to reimburse costs related to capital equipment, right of way, and the design &
construction of various capital projects in an amount not to exceed $86,827,934
with proceeds from bonds that will be issued in the Spring of 2025 -- Nathan
Parras, Assistant Finance Director
5.R Decor IQ Contract for 2024 holiday decorations
Consideration and possible action to approve a contract with DecorlQ for the
leasing, installation, and maintenance of the 2024 holiday lights, the installation
and maintenance of the building cornice lights, and the purchase, installation, and
removal of the holiday wreaths, tree, and walk-through ornament through the
Buyboard Contract #735-24 in the amount not to exceed $152,222.20 -- Eric
Johnson, Public Works Director, Kim McAuliffe, Downtown & Tourism Director
5.S Routine Airport Maintenance Grant (RAMP)
Consideration and possible action to approve the Texas Department of
Transportation Grant for Routine Airport Maintenance -- Eric Johnson, Public
Works Director and Matthew Sommerfeld, Airport Manager
53 Technical Service Agreement (TSA) for Raw Water Variable Frequency Drives
(VFD) at North Lake Water Treatment Plant (WTP)
Consideration and possible action to approve the purchase of a two-year technical
service agreement to conduct the annual service, inspection, training, and hold
priority for emergency service for the Siemens raw water VFD's at North Lake WTP
from with INNOMOTICS, previously Siemens, in the amount of $56,244.00 -- Isaac
Conde, Water Utility Contract Program Manager, and Chelsea Solomon, Water
Utility Director
5.0 Tree Trimming Contract- Townsend Tree
Consideration and possible action to approve a general service agreement with
Townsend Tree Service Company to perform tree trimming and vegetation
management services for a term of three (3) years with an annual not -to -exceed
amount of $1,500,000.00; and to authorize the City Manager to execute renewals of
the agreement for up to two (2) additional one-year terms -- Mike Westbrook,
Electric Operations Manager
5.V Letter of Intent between GPP Projects, LLC and the City of Georgetown
Consideration and possible action to approve a Letter of Intent (LOI) between GPP
Projects, LLC and the City of Georgetown -- Conchita Gusman, Economic
Development Program Manager
5.W GPP Projects, LLC Property Tax Abatement Agreement
Consideration and possible action to approve a property tax abatement agreement
between GPP Projects, LLC and the City of Georgetown -- Conchita Gusman,
Economic Development Program Manager
5.X Emergicon Renewal Agreement
Consideration and possible action to renew the Agreement between the City of
Georgetown and Emergicon, LLC and ratify City expenditures to Emergicon, LLC
between September 27, 2023 and September 24, 2024 for Specialized Professional
Ambulance Billing Services -- John Sullivan, Fire Chief
5.Y Grant Agreement Between CMHH Heritage, LLC
Consideration and possible action to approve a job creation grant agreement
between CMHH Heritage, LLC and the City of Georgetown -- Conchita Gusman,
Economic Development Program Manager
52 Austin Cutlery & Tool Tax Abatement Agreement
Consideration and possible action to approve a property tax abatement agreement
between Austin Cutlery & Tool, LLC and the City of Georgetown -- Conchita
Gusman, Economic Development Program Manager
S.AA Cangshan Cutlery Company Tax Abatement Agreement
Consideration and possible action to approve a property tax abatement agreement
between Cangshan Cutlery Company and the City of Georgetown -- Conchita
Gusman, Economic Development Program Manager
S.AB CMHH Heritage, LLC Tax Abatement Agreement
Consideration and possible action to approve a property tax abatement agreement
between CMHH Heritage, LLC and the City of Georgetown -- Conchita Gusman,
Economic Development Program Manager
S.AC New Star Food Service, LLC Tax Abatement Agreement
Consideration and possible action to approve a property tax abatement agreement
between New Star Food Service, LLC and the City of Georgetown -- Conchita
Gusman, Economic Development Program Manager
SAD The Daytripper First Amendment to the Agreement
Consideration and possible action to approve a renewal agreement for sponsorship
of The Daytripper with Chet Garner in the amount of $90,000.00 -- Cari Miller,
Tourism Manager and Kim McAuliffe, Downtown & Tourism Director
S.AE Acceptance of Arts Create (Year 2) Grant from TX Commission on the Arts
Consideration and possible action to accept an Arts Create (Year 2) Grant from the
Texas Commission on the Arts in the amount of $7,000.00 for the second year of
operational support at the Art Center and to authorize Amanda Still, Arts, and
Culture Program Manager to execute all necessary grant documents -- Amanda
Still, Arts and Culture Program Manager and Kim Mcauliffe, Downtown and
Tourism Director
S.AF Interlocal Agreement with Texas Municipal League Intergovernmental Risk
Pool
Consideration and possible action to approve an Interlocal Agreement with Texas
Municipal League Intergovernmental Risk Pool for Cyber Liability and Data Breach
Response -- Laura Maloy, Human Resources Director
6. Legislative Regular Agenda
6.A First Reading - 2023-14-PUD - 1901 Leander Street
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map
Amendment to rezone Lot 6 of the South Town Industrial Park Subdivision, from
the Office (OF) zoning district to the Planned Unit Development zoning district
with a base zoning district of Residential Single -Family (IRS), for the property
generally located at 1901 Leander Street, Georgetown, Texas 78626 (2023-14-PUD) --
Sofia Nelson, CNU-A, Planning Director
Nelson presented and reviewed the Aerial Map; photos of area; Zoning map; TRG
Neighborhood Map; nearby medium density housing; PUD Conceptual Plan;
deviations from UDC standards; how the application complies or partially complies
with approval criteria of UDC Sections 3.06.030 and 3.06.040; and how public
notifications were sent and to date staff has received no comments. She added
that at their September 3, 2024 meeting, the Planning & Zoning Commission
recommended approval of the request with a 5-0 vote.
Nelson read the Ordinance caption.
General discussion among the Council and staff regarding existing drainage ditch
and its impact on a possible sidewalk.
Philip Golden, Executive Director of Habitat for Humanity of Williamson County
Texas presented to represent the applicant and reviewed Habitat's mission;
benefits of homeownership; subject property; Leader Street Cottages; PUD
application; and potential future Habitat homeowners.
Mayor Schroeder opened and closed the public hearing at 6:24 as there were no
speakers.
Moved by Amanda Parr; seconded by Jake French to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
6.B First Reading - 2024-9-REZ - 3025 Westinghouse Road
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map
Amendment to rezone Lot 1, Block C, out of the Bridgehaven Phase 1 Subdivision
from the Neighborhood Commercial (CN) zoning district to the Local Commercial
(C-1) zoning district, for the property generally located at 3025 Westinghouse Road,
Georgetown, Texas 78626 (2024-9-REZ) -- Sofia Nelson, CNU-A, Planning Director
Nelson presented and reviewed the Aerial Map; photos of the property; nearby
developments; Zoning Map; Future Land Use/Overall Transportation Plan Map;
Mixed Density Neighborhood (MDN) zoning designation explanation;
Neighborhood Commercial (CN) zoning designation explanation; Local
Commercial (C-1) zoning designation explanation; uses allowed by right, with
limitations, and permitted with an SUP in C-1; how the application complies and
does not comply with the approval criteria of UDC Section 3.06.030; site map;
photos of Vogel Drive; and how notifications were sent and to date staff has
received one comment in favor and 664 written comments in opposition. She
added that at their 9/3/2024 meeting, the Planning & Zoning Commission
recommended denial of the request with a 5-0 vote.
Nelson read the Ordinance caption.
General discussion among the Council and staff regarding possible future intent of
the property; the property could not access Westinghouse Road due to limitations;
a fuel station on the property would require an SUP; and no entitlement currently
in place for the property.
Mayor Schroeder opened the public hearing at 6:37 p.m. Mohammed Kadry
addressed the Council regarding safety concerns based in increased traffic. Ronnie
Stanford addressed the Council regarding appreciation to staff, P&Z, and Council
on the process associated with this project; positive senses of community in the
area; and thoughtful development. Pat Harding addressed the Council regarding
slope of the subject property and an included creek on the property and associated
protections. Amit Ohaka, veteran that lives in the area, addressed the Council
regarding continued increase in traffic, safety concerns, and a need for future stops
signs in the area. Mayor Schroeder closed the public hearing at 6:45 p.m.
Moved by Ben Stewart; seconded by Ron Garland to Deny as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
6.0 First Reading - Events and Celebrations Ordinance Update
First Reading of an Ordinance to update Chapter 12.24 related to Events and
Celebrations -- Kim McAuliffe, Downtown & Tourism Director
McAuliffe presented and reviewed how this item was reviewed at Workshop and
between first and second reading staff would add an addition to the Ordinance to
include previously discussed topics.
McAuliffe read the Ordinance caption.
Moved by Amanda Parr; seconded by Jake French to Approve the Ordinance on
second reading including changing Section 12.24.055(A)(6) to require only 50% of
residents within the proposed street closure to be notified and sign an
acknowledgement for the closure to be approved.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
6.D Second Reading of Short -Term Rentals Ordinance
Second Reading of an Ordinance to adopt the Short -Term Rentals (STR) ordinance
and add Section 6.70 to the Code of Ordinances -- Kim McAuliffe, Downtown &
Tourism Director
McAuliffe presented and noted that the only change since the first reading was an
updated effective date of November 1st, 2024
Moved by Jake French; seconded by Amanda Parr to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:48 p.m.
These minutes were/l Droved at the mew' a & C�e1 U . �,O2
�' lW�l�_
Mayor