HomeMy WebLinkAboutMIN 10.22.2024 CC-W&RMinutes of the City Council
City of Georgetown, Texas
Tuesday, October 22, 2024
The Georgetown City Council met on Tuesday, October 22, 2024, at 3:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-
3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route
through Relay Texas at 711.
The following Members were in attendance: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake
French, Ron Garland, and Mayor Josh Schroeder.
1. Policy Development and Discussion - Workshop Mayor
Schroeder called the meeting to order at 3:00 p.m.
1.A The Preserve at Water Oak PID Request
Presentation and discussion regarding the creation of a Public Improvement District (PID) for
the proposed The Preserve at Water Oak mixed use development -- Nick Woolery, Assistant
City Manager
Woolery presented and reviewed: what characteristics equal a PID; PIDs vs MUDs; Preserve
at Water Oak Development; Preserve at Water Oak's current PUD; and PID Policy financial
compliance.
Jon Snyder, Managing Partner, P3 Works presented and reviewed financial requirements
related to the Preserve at Water Oak PID; City risks and protections; how PIDs affect the City;
what the City would and would not have to do if the PID is approved in the future; and next
steps.
General discussion among Council, Snyder, and staff regarding: transferring of PID payments
from owner to owner; how PID assessments are handled in a
foreclosure; value to lien ratios; residential versus commercial properties in PIDs; buying and
selling of PID bonds; benefit to the City for allowing the PID; commercial needed in that area
of town; how approving this PID would effect future requests; timing of the project; financial
changes since the start of the project; and original PUD approval date for this property.
1.13 Water Peak Demand Summary Discussion
Presentation and discussion regarding peak demand summary including changes from last
year and what is anticipated for summer 2025 -- Chelsea Solomon, Water Utility Director
Solomon presented and reviewed: 2023 versus 2024 usage factors; plans for 2025;
environmental factors; reservoir status; plant/interconnect capacities; demand in 2023 versus
2024; Wrong Day Watering Program; FY2024 Rebate Program overview; temporary pumps;
plans for 2025; current winter work; growth calendar and fiscal impacts; projections; and plans
for moving forward.
General discussion among Council and staff, including City Manager David Morgan, regarding
diesel powered generators; how projections were determined; diesel additives; future water
usage and the possibility of two day a week watering; budget for water conservation program;
and factors for conservation calculations.
1.0 Floodplain Management
Presentation and discussion regarding floodplain management -- Wesley Wright, Systems
Engineering Director
Wright presented and reviewed: definition of floodplain management; what constitutes a
floodplain; why floodplains are regulated; how floodplains are regulated; where the floodplains
are in the City; flood insurance; how flooding is not limited to the floodplain; NOAA Atlas 14;
Atlas 14 Study versus FEMA FIRM Maps; what is now needed from the City; Community
Rating Systems (CRS); floodplain resources; and needed Council director.
General discussion among Council and staff regarding: various impacts of adopting Atlas 14;
some properties are not in the current floodplain, but should be; impacts to flood insurance;
allowances for grandfathering properties in flood plain properties; future need for additional
drainage projects; abilities of property owners; increase in number of structures in the
floodplain; timing of implementation with Williamson County's implementation; SIB 2038 and
how it would impact the implementation of Atlas
14; notification process for properties that become included in the floodplain; frequency of
FEM updates to maps; impacts of the salamander rules of existing properties; and impacts to
zoning density.
Mayor Schroeder recessed into Executive Session at 4:28 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 10.22.2024
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Long-term water supply projects
- Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Chinati Peak
Mayor Schroeder called the meeting to order at 6:00 p.m.
3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm.
3.A Call to Order 10.22.2024 Pledge of Allegiance Recognitions
- 2024 Community of the Year, TX APA Award
- EOY Recognition
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization and approval of
an amendment to an Economic Development Agreement between GPP Projects, LLC as
discussed in Executive Session and authorize the Mayor to execute the approval.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron
Garland
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 10.22.2024
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Amanda Parr to Approve as presented.
Motion Approved: 5 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Ron Garland
Voting Against: None
5.A Council Minutes for 10.08.2024 and 10.15.2024
Consideration and possible action to approve the minutes of the Regular City Council meeting
held on October 8, 2024 and Special Workshop held on October 15, 2024 -- Robyn
Densmore, City Secretary
5.6 Cultural District Grant
Consideration and possible action to accept a Cultural District Grant from the Texas
Commission on the Arts in the amount of $41,400.00 for implementation of Art Center public
art and the first phase of the signage and wayfinding project and to authorize Amanda Still,
Arts and Culture Program Manager to execute all necessary grant documents -- Amanda Still,
Arts and Culture Program Manager, and Kim Mcauliffe, Downtown and Tourism Director
5.0 Second Amendment to Agreement with INTERA, Inc. for Water Resource Consulting
Consideration and possible action to approve an amendment to contract 24-0024-PSA with
INTERA, Inc. for consulting services related to groundwater availability to increase the not -to -
exceed amount from $170,000.00 to $330,000.00 -- Bridget Hinze Weber, Strategic Projects
Manager
5.1) FY25 Purchase of Fire Uniforms from Galls, Inc.
Consideration and possible action to approve the purchase of uniforms from GALLS, INC.
using the Buy Board Contract #670-22 at a cost not to exceed $150,000.00 -- John Sullivan,
Fire Chief
5.E Annual Agreement for Custodial Supplies and Equipment with Imperial Bag & Paper
Company (FKA Gulf Coast Paper)
Consideration and possible action to approve the annual estimated expenditures with Imperial
Bag & Paper Co LLC dba Imperial Dade (formerly Gulf Coast Paper Company) to provide
custodial supplies and equipment through the BuyBoard Purchasing Cooperative, Contract
747-24, in an annual not to exceed amount of $ 150,000.00; and to authorize the City
Manager to execute renewals of the agreement for up to two additional one- year terms under
the same terms and conditions for a total not to exceed of $450,000.00 -- Donna Cantwell,
Purchasing Manager
5.F HydroPro Contract Renewal 22-0098-GC-R2
Consideration and possible action to approve the second renewal of contract # 22-0098-GC-
R2 with HydroPro Solutions, LLC of Cedar Park, TX, for the supply of Master Meter water
meters, registers and related items for the City of Georgetown's Advanced Metering
Infrastructure System, for an amount not -to -exceed $1,600,000.00 for the second renewal
term -- Chelsea Solomon, Water Utility Director
5.G Pumps Purchase for Pastor Pump Station
Consideration and possible action to approve the purchase of two Split Case replacement
pumps and one VHS pump located at Pastor Pump Station from Austin Armature Works, LP
of Buda, TX utilizing Buy Board Contract 672-22 in the amount of $286,619.41 -- Isaac Conde,
Water Utility Contract Program Manager, and Chelsea Solomon, Water Utility Director
5.1-1 IT Contract Renewal - Gartner, Inc. (IT Advisory Service)
Consideration and possible action to approve a three (3) year contract with Gartner, Inc. for IT
advisory services at a total cost of $278,044.00 -- Greg Berglund, Assistant IT Director
5.1 Replacement of Laptops and Docking Stations for Emergency Service Vehicles
Consideration and possible approval to purchase replacement laptops and associated docks
for emergency service vehicles from Ingram Technologies LLC for an amount of $152,145.00
-- Greg Berglund, Assistant IT Director, and Jess Henderson, IT Manager (Public Safety)
5.J Software Agreement for ClearGov Digital Budget Book Suite
Consideration and possible action to approve an agreement with ClearGov Inc., in an amount
not to exceed $67,659.50 -- Greg Berglund, Assistant IT Director
5X Portable Radio Purchase
Consideration and possible action to approve the purchase of ten radios and docking stations
from Motorola Solutions and associated subscription service in an amount not to exceed
$95,233.57 -- Mike Westbrook, Electric Operations Manager
51 General Service Agreement Amendment with Primoris T&D Services, LLC — Contract
23-0037-GS
Consideration and possible action to approve an amendment to the General Service
Agreement with Primoris T&D Services, LLC, contract 23-0037-GS, to modify Exhibit A of the
Agreement to add the items included in Exhibit 1 to this First Amendment -- Mike Westbrook,
Electric Operations Manager
5.M Amendment to Economic Development Incentive Agreement with Citigroup
Consideration and possible action to approve an amendment to the Economic Development
Incentive Agreement (Retention) and Economic Development Incentive Agreement
(Expansion), both dated November 26, 2019, with Citigroup Technology, Inc. to extend the
agreements on a month- to -month basis -- Daniel Bethapudi, General Manager of Electric
Utility, and Victoria Sirimarco, Customer Energy Solutions Program Manager
5.N Airport Site 5 Land Lease with HDG Development
Consideration and possible action to approve a 30-year ground lease between the City of
Georgetown and Halvorson Development Group, LLC for site 5 at the Georgetown Executive
Airport at Johnny Gantt Field to construct and operate hangar buildings and other site
improvements -- Eric Johnson, Public Works Director, and Matthew Sommerfeld, Airport
Manager
5.0 Texas Disposal Systems Contract Renewal
Consideration and possible action to approve a third amendment to the Solid Waste,
Recycling, Yard Trimming and Bulky Waste Collection, Disposal and Processing Services
Agreement with Texas Disposal Systems -- Jack Daly, Assistant Public Works Director, and
Teresa Chapman, Environmental Services Manager
5.P Maintenance Contract with Brandt Company - (HVAC) Maintenance Services
Consideration and possible action to execute a Maintenance Contract with Brandt Company,
of Austin Texas through Choice Partners Contract CSP 22-049MF for heating, ventilation and
air conditioning (HVAC) maintenance services in an amount not to exceed $384,000.00 -- Eric
Johnson, Public Works Director, and Trish Long, Facility Services Manager
5.Q Contract with Brandt Company - (HVAC) Replacements
Consideration and possible action to execute a Contract with Brandt Company, of Austin
Texas through the Choice Partners Contract CSP 22-049MF for heating, ventilation, and air
conditioning (HVAC) replacements in an amount not to exceed $ 559,000.00 and authorizing
the City Manager to execute an additional one-year renewal -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.R Emergency Wastewater Force Main Repairs on Legacy Crossing
Consideration and possible action to approve an emergency purchase with Cash Construction
Company, LTD. of Pflugerville, Texas for the emergency repairs of a wastewater force main
on Legacy Crossing in the amount of $96,999.93 -- Wesley Wright, P.E., Systems Engineering
Director, and Chris Pousson, CIP Manager
5.S Trade Service Labor and Materials for Electrical Repairs
Consideration and possible action to approve a one-year contract for Trade Service Labor and
Materials for Electrical Repairs with the Brandt Companies, LLC through Choice Partners
Contract 22-0049MF in the annual amount of $50,000.00 -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.T Trade Service Labor and Materials for Plumbing Repairs
Consideration and possible action to approve a one -year contract for Trade Service Labor
and Materials for Plumbing Repairs with the Brandt Companies, LLC through Choice Partners
Contract 22-0049MF in the annual amount of $50,000.00 -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.0 Task Order KPA-25-003 for FY2025 New Development Plan Review
Consideration and possible action to approve Task Order KPA-25-003 for FY2025 New
Development Plan Review professional engineering services with Kasberg, Patrick, and
Associates, LP, of Georgetown, Texas, in the amount of $250,000.00 -- Wesley Wright, P.E.,
Systems Engineering Director, and Caleb Fuhrer, P.E., Systems Engineering Assistant
Director
5.V Construction Contract for the 2024 Curb and Gutter Replacement Project
Consideration and possible action to award a contract to Wellcraft Builders of Round Rock,
Texas, for the 2024 curb and gutter replacement project in the amount of $515,765.50 --
Wesley Wright, P.E., Systems Engineering Director
5.W Second Amendment to the Major Wastewater Line Construction and Cost
Reimbursement Agreement for the Junction at 1460
Consideration and possible action to approve a Second Amendment to the Major Wastewater
Line Construction and Cost Reimbursement Agreement for the Junction at 1460, located at
FM1460 and Westinghouse Road -- Wesley Wright, P.E., Systems Engineering Director, and
Caleb Fuhrer, P.E., Systems Engineering Assistant Director
5.X Abandonment of a Public Utility Easement for the benefit of Evelyn Smith 2024-9- ABD
Consideration and possible action to approve the abandonment of a Public Utility Easement
situated in the Berry Creek Section One Subdivision for the benefit of Evelyn Smith, the
property owner, and to authorize the Mayor to execute all necessary documents to effectuate
the abandonment -- Lauren Boenig, Real Estate Program Manager
5.Y License to Encroach into Airport Right -of -Way for the Benefit of DXD SS F2 Land, LLC
(2024-10-LIC)
Consideration and possible action to approve a license agreement with David L. Rogers, a
property owner, for a driveway to encroach into the airport right-of-way within the David Wright
Survey, Abstract No. 13, and to authorize the Planning Director to execute the same -- Lauren
Boenig, Real Estate Program Manager
52 Assignment of Wastewater Easement Containing Language that Deviates from the
City's Standard Form
Consideration and possible action to accept the assignment of a wastewater easement from
Williamson County Municipal Utility District No. 51 (formerly known as 3 B&J Municipal Utility
District) in connection with the provision of wastewater service to the Nolina Subdivision,
which wastewater easement contains language that deviates from the City's standard
wastewater easement form, and to authorize the City Manager to execute the assignment of
the wastewater easement in the form attached hereto -- Andrew Culpepper, Senior Assistant
City Attorney - Real Estate Services
5.AA 2024-11-ABD Abandonment of a Waterline Easement for the Benefit of Heights of San
Gabriel LLC
Consideration and possible action to approve the abandonment of a Water Line Easement
situated in the Isaac Donagan and Joseph Thompson Surveys in Williamson County, Texas,
for the benefit of Heights of San Gabriel LLC, and to authorize the Mayor to execute all
necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Program
Manager
5.AB Second Reading - Blue Springs Blvd Reinvestment Zone No. 2024-03
Second Reading of an Ordinance designating Blue Springs Blvd. Reinvestment Zone No.
2024-03 -- Cameron Goodman, Economic Development Program Director
6. Legislative Regular Agenda
6.A First Reading - Downtown Parking Zone Ordinance
First reading of an Ordinance amending Section 10.16.150 of the Code of Ordinances of the
City of Georgetown to add portions of 6th Street, Church Street, and Main Street to the
existing downtown parking zone and providing for a penalty -- Kim McAuliffe, Downtown &
Tourism Director
McAuliffe presented and reviewed: the background; current Downtown Parking Zones; and
proposed updates.
McAuliffe read the ordinance caption.
General discussion among Council and staff regarding how the proposed changes still allows
for 15-minute parking.
Moved by Jake French; seconded by Shawn Hood to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron
Garland
Voting Against: None
6.B First Reading - 2024-7-SUP - 1301, 1303 and 1305 Blue Ridge Drive
Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit for
the specific use of 'Warehouse and Distribution, Limited', in the Business Park (BP) zoning
district for the property located at 1301 Blue Ridge Drive, Suites 106, 107, & 108, 1303 Blue
Ridge Drive, Suites 304, 305, 308, & 309, and 1305 Blue Ridge Drive, Suites 502, 503, & 504,
Georgetown, Texas, bearing the legal description of Lot 1, Block C out of the Windmill Hill
Phase 5 Subdivision (2024-7-SUP) -- Travis Baird, Assistant Planning Director — Current
Planning
Per a request by the applicant, this item was delayed. there were no formal presentations
made for the item.
Moved by: Pitts to postpone the item until the November 12, 2024, Council meeting, second
by Parr.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron
Garland
Voting Against: None
6.0 Resolution Finding a Public Convenience and Necessity and Authorizing Eminent
Domain Proceedings, if Necessary, for the Acquisition of New Right -of -Way as Part of
the SH 29 Roadway Expansion Project
Consideration and possible action to approve a Resolution pursuant to Government Code
Section 2206.053 finding that portions of properties along West University Avenue, also
known as SH 29, between IH 35 and Wolf Ranch Parkway, Georgetown TX 78628 and owned
by the following property owners: Georgetown Covenant Group, LLC; Biglari Real Estate
Corporation; Chick- Fil-A, Inc.; JP Morgan Chase Bank, CFT Developments, LLC; Rare
Hospitality Internationals, Inc.; National Retail Properties, LP; HZ Props RE, Ltd; and James
H. Briggs, Sr. and Janna Briggs, are necessary for the expansion of SH 29 West from IH 35 to
Wolf Ranch Parkway; and authorizing eminent domain proceedings for the acquisition of fee
simple right-of-way or any lesser interest from said properties -- Juan C. Rodriguez, Real
Estate Program Manager
Andrew Culpepper, Assistant City Attorney, presented and reviewed: previous Council action
and ROW acquisition status; ROW parcels without agreement; Texas Property Code Chapter
21; and needed action today.
Robyn Densmore, City Secretary, performed a role call vote.
Moved by Kevin Pitts; seconded by Jake French to Approve that the City Council of the City
of Georgetown Texas, by adopting the proposed Resolution, authorizes the use of the power
of eminent domain to acquire the following properties in the C. Stubblefield Survey, Abstract
No. 558, Williamson County, Texas: "Parcel 3": a 0.0131-acre portion of a tract of land owned
by Georgetown Covenant Group LLC and EP Georgetown LLC; "Parcel 5": a 0.0299-acre
portion of a tract of land owned by Biglari Real Estate Corporation; "Parcel 6": a 0.0322-acre
portion of a tract of land owned by Chick-Fil-A, Inc., "Parcel 7": a 0.0587-acre portion of a tract
of land owned by JP Morgan Chase Bank, NA; "Parcel 9": a 0.0151-acre portion of a tract of
land owned by CFT Developments, LLC; "Parcel 10": a 0.0284-acre portion of a tract of land
owned by Rare Hospitality International, Inc.; "Parcel 12": a 0.0707-acre portion of a tract of
land owned by National Retail Properties, LP; "Parcel 13": a 0.0126-acre portion of a tract of
land owned by HZ Props RE, LTD; and, "Parcel 16": a 0.0141-acre portion of a tract of land
owned by Jim Briggs and wife Janna Briggs, for the SH 29 West Roadway Expansion Project;
each of the above described tracts being more fully described in Exhibit "A" of the proposed
Resolution for Agenda Item 6.C, and that the first record vote applies to all units of property to
be condemned.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron
Garland
Voting Against: None
Adjournment
Mayor Schroeder agjourned the meeting at 6:22 p.m.
These minut9s wkre approved at the meetin
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