HomeMy WebLinkAboutAgenda CC 06.22.2009 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 229 2009
The Georgetown City Council will meet on JUNE 22, 2009 at 4:00 P.M. at the Council Chambers at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
'!1.211, I 1 1. i
A Social Service and Youth Program Funding Applicant Presentations to Council, and possible action to
appoint a Council Subcommittee to determine recommendations regarding funding allocations for FY
2009-10 -- Paul E. Brandenburg, City Manager
B Discussion and possible direction to staff regarding any final budgetary input and/or issues --Paul E.
Brandenburg, City Manager and Micki Rundell, Chief Financial Officer
C Presentation and possible action to provide direction to staff regarding the 2009 Facilities Plan Update --
Paul E. Brandenburg, City Manager
D Presentation and discussion regarding the Impact Fee Review Committee Report -- Glenn Dishong,
Water Services Director
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
E Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court
for the Western District of Texas, Austin Division
3. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd
Judicial District, Travis County, Texas
F Sec. 551.074 Personnel Matters
-Discussion of evaluations submitted to date of the performance of the City Manager and consideration
of the future evaluation process as per the request of Councilmember Ross.
u t
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2009, at , and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City of Georgetown, Texas
June 22, 2009
Social Service and Youth Program Funding Applicant Presentations to Council, and possible action to
appoint a Council Subcommittee to determine recommendations regarding funding allocations for FY 2009-
10 -- Paul E. Brandenburg, City Manager
[MY"UMIN lu/.11
The City of Georgetown budgets a limited amount of funds to pay for contracted Social Services and Youth
Programs that benefit its citizens and the community. Eligible applicants are non-profit organizations in good
standing under IRS codes or other governmental bodies with the authority to provide social services and
children's and youth programs. The decision to approve or disapprove an application will be made by the
City Council and will be based upon the need for services, the expectation that the need can be reasonably
addressed, consequences of not providing the services, the qualifications of the applicant organization, and
the availability of funds.
Applicants have been notified that they can make a brief three -minute presentation during the workshop, and
that they should be prepared to respond to any questions the Council might have about their applications.
They were also informed that they needed to be prepared to answer questions from the members of the
Council, including, but not limited percentage of the agency's budget that the request to the City represents,
and how it will be used consistent with the City's adopted guidelines for the program, and how previous
funds were utilized.
Notebooks containing copies of all the applications have been prepared for Council members.
The City has received fourteen (14) requests for Social Service Funding and seven (7) requests for Youth
Program Funding for the FY 2009-10 budget year.
The total amount requested in FY 2009-10 from the fourteen (14) applicants for Social Service Funding is
$338,000. In FY 2008-09, the Council allocated $291,250 to social service funding. The current preliminary
amount budgeted in the proposed base budget for the upcoming fiscal year is $311,331.
The City has also received seven (7) requests for Youth Program Funding totaling $129,000 for the FY 09-10
budget year. In FY 2008-09, the Council allocated $66,000 to Youth Program Funding. The current
preliminary amount allocated in the proposed base budget for the upcoming fiscal year for Youth Program
Funding is $88,718.
Please note that the amounts allocated in the FY 2008-09 budget were less than the budgeted amounts. The
amounts in the preliminary FY 2009-10 budget are the same as the amounts budgeted in the FY 2008-09
budget per the Social Services and Youth Program Funding Policies and Guidelines and the current Fiscal
and Budgetary Policy ($311,331 and $88,718).
Funds have also been allocated in the proposed base budget to pay the utility bills for the Madella Hilliard
Neighborhood Center and the Mary Bailey Child Development Center. The current preliminary amount
budgeted is $22,000. As in the past, WBCO has requested in its application that the City provide the utilities
for these facilities.
The City has also budgeted $84,361 in its FY 2009-10 base budget for the Williamson County and Cities
Health District pursuant to the Cooperative Agreement that the City has with the Health District.
Of the fourteen (14) applicants, thirteen (13) organizations received funding this fiscal year (CARTS, The
Caring Place, Family Elder Care, Lone Star Circle of Care, Faith in Action Caregivers, Habitat for Humanity,
Literacy Council of Williamson County, Senior Center at Stonehaven, Williamson -Burnet County
Opportunities, Williamson County Crisis Center, Assistance League of Georgetown Area, Bluebonnet Trails
MHMR Center — PRIDE Early Childhood Intervention, and the Georgetown Project). Please note that the
funding request from the Georgetown Project for Social Services is for a program that is different from the Cover Memo
Item # A
one for which it was granted funding in FY 2008-09. The Georgetown Project is also requesting funding
from Youth Program Funding for another program. The last application received is from For the Love of
Christi who has not applied for funding in the past.
All seven (7) of the applicants for Youth Funding received funding this fiscal year (Boys and Girls Club of
Georgetown, Partners in Education, the Georgetown Project, Georgetown Cultural Citizen Memorial
Association, Georgetown Palace Theatre, Getsemani Community Center, and Exceptional Georgetown
Alliance). As noted above, please note that the Georgetown Project is requesting funding from Social
Services and Youth Program Funding for two different programs.
It is also requested that the Council appoint a subcommittee to review the applications and make funding
recommendations to the entire Council at a future meeting.
Attachments
1. Comparison Charts for Social Service and Youth Program Funding Allocations for Actual FY 2001-02,
FY 2002-03, FY 2003-04, FY 2004-05, FY 2005-06, FY 2006-07, FY 2007-08, FY 2008-09, and those
proposed for FY 2009-10.
Council Social Service and Youth Program Funding Polices and Guidelines
Charts indicating Funding Requests for FY 2009-10 for Social Service and Youth Program Funding.
Contigent upon their willingness to serve, Mayor Garver recommends the following members of the City
Council for the Social Services and Youth Funding subcommittee:
• Gabe Sansing- Chair
• Keith Brainard
• Patty Eason
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg, CityManager
ATTACHMENTS:
Social Services Requests
Youth Program Funding Requests
Historical Comparisons Summary
Historical Comparison Charts - Total. Summary
Historical Comparison Charts - Discretionary
Social Service and Youth Program Funding Policy and Guidelines
Cover Memo
Item # A
2001/02
2002103
2003104
2004/05*
2005/2006
2006/2007
2007/08
2008/09**
2009/10***
Direct Social Service Funding (a):
1OZ602
140,000
180,000
201,750
220,000
272,000
293,790
291,250
311,331
Youth Social Service Funding(b):
-
-
25,000
54,000
66,000
88,718
Total Discretionary Social Service & Youth Funding:
102,602
140,000
180,000
201,750
220,000
297,000
347,790
357,250
400,049
In -Kind Social Service Funding: (Utilities)
--14,735
- 14,410
15,472
- 15,795
17,979
17,431
22,968
20,000
22,000
Williamson Co. Health District Funding (Mandatory)
42,900
49,500
52,950
60,864
-64,571
73,135
70,227
76,441
84,361
Total Social Service & Youth Funding:
160,237
203,910 ;
248,422'
278,409
302,550
387,566
440,985
453,691
506,410
(a) Breakdown of Direct Social Service Funding:
Organization
2001/02
2002103
2003/04
2004/05*
2005/2006
2006/2007
2007108
2008/09
Assistance League of Georgetown
2,500
3,000
3,000
3,600
Bluebonnet Trail Community MHMR
3,000
3,000
4,000
4,000
Caring Place
26,000----45,000
----45,000
45,000
----45,000
----18,750
---- 50,000
Caring Place - Home Repair -
15,000
27,500
43540
CARTS
10,602 (1)
8,000
8,000
8,000
8,000
8,000
9000
9,000
"Crib" program -- -- --
5000
Central Texas Veterans
1,000
Faith in Action Caregiver
15,000
- 15,000
15,000
Family Eldercare
5,000
5,000
6,500
" 10,000
10,000
10,000
Georgetown Community Clinic.
-47,500
50,000-57,000
64,000
-64,000
Georgetown Information Volunteer Exchange
10,000
-
GeorgetowninterfaithCaregivers
-10,000
10,000
11,000
12,000
Georgetown Project
5,000
6,500
6,500
6,500
6,500
6,500
6,000
Georgetown United Way
9,750
Habitat for Humanity
4,000
12,000
12,000
12,000
20,000
24,000
24,000
-
Loan Star Circle of Care --
- 82,500
100,000
100,000
Stonehaven Center
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
Williamson -Burnet Co. Opportunities -
5,000
5,000
5,000
6,000
6,000
6,000
6,000
9,150
Williamson County Crisis Center ---
10,000
15,000
15,000
19,000
_. 24,000
30,000
40,000
45,000
Williamson County Literacy Coon al
2,500
'.3,500
3,500
8,500
3,500
3,500
3500
3,500.
Direct Social Service Funding:
102,602
140,000
180,000
201,750
220,000
272,000
293,790
291,250
(1) Includes funds for a transit study
*Included in the Fiscal and Budgetary Policy
** Amounts budgeted in FY 2008-09 were $311, 331 for Social Services & $88, 718 for Youth Funding. However, the amounts allocated in FY 2009-09 for Social Services &Youth Funding were less than the amounts budgeted
-Current Preliminary Proposed Budget. Amounts budgeted did not increase from FY 2008-09.
Item # A
(b) Breakdown of Youth Social Service Funding:
Organization
2001102 2002103 2003104 2004105 2005/2006 2006/2007
2007/08
2008109
Clements Boys & Girls Club - Stonehaven Unit
14,500
------------
Boys and Girls Club of Central Texas
--
20,000
20,000
Georgetown Partners in Education
7000
7000
7,000
Georgetown Project
- -- 3500
10000
10,000'
Getsemani Community Center
9000
11,000
Georgetown Cultural Citizen Memorial Association, Inc.
- 3,000
3,000
Georgetown Palace Theatre
5000
5,000
Exceptional Alliance Georgetown
-
10000
Also, in kind utilities budgeted in FY 2008-09 were $27,562, but it is ancitpated that the projected year end cost will be less: .
Direct Social Service Funding: 0 0 0 0 0 25,000 54,000 66,000
Item # A
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
Proposed FYI
il) See attached We for funding breakdown
`Demographic Information from 2006I07 CAFR
Total Discretionary Social Service & Youth Funding
Social
Services &
Social Service Change Youth
& Youth over prior Spending
Funding(1) year Population* per capita
103 34,273 $0.00
140 36.4% 35,300 $0.0000
180 28.6% 36,359 $0.0050
202 12.1 % 38,265 $0.0053
220 9.0% 41,294 $0.0053
297 35.0% 44,324 $0.0067
348 17.1 % 47,353 $0.0073
357 2.7% 48,864 $0.0073
400 15.0% 49,600 $0.0081
Social Services
Social Service
& Youth
& Youth Spending per
Change over
Funding(1)
capita
prior year
102,602 $
2.99
140,000 $
3.97
32.5%
180,000 $
4.95
24.8%
201,750 $
5.27
6.5%
220,000 $
5.33
1.0%
297,000 $
6.70
25.8%
347,790 $
7.34
9.6%
357,250 $
7.31
-0-5%
400,049 $
8.07
9.8%
Please note that the percentage increase/per capita increase in 2009-10 is a direct correlation to the amounts budgeted vs. allocated in 2008-09.
The amounts budgeted in FY 2008-09 were $311,331 for Social Services & $88,718 for Youth Funding.
However, the amounts allocated in FY 2008-09 for Social Services &Youth Funding were less then the amounts budgeted; $291,250 for Social Services and $66,000 for Youth Funding.
The amounts budgeted in the preliminary FY 2009-10 Budget are $311,331 for Social Services & $88,718 for Youth Funding, which are the same amounts budgeted in FY 2008-09,
Item # A
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
Proposed FYI
(1) See attached tab for funding breakdown
`Demographic information from 2006/07 CAFR
Total Social Service & Youth Funding
Social
Services &
Social Services
Social Service
Change
Youth Social Service
& Youth
& Youth
over prior
Spending
& Youth
Spending per
Change over
Funding(1)
year
Population*
per capita
Funding(1)
capita
prior year
160
34,273
$0.00
160,237
$ 4.68
204
27.3%
35,300
$0.0000
203,910
$ 5.78
23.6%
248
21.8%
36,359
$0.0068
248,422
$ 6.83
18.3%
278
12.1 %
38,265
$0.0073
278,409
$ 7.28
6.5%
303
8.7%
41,294
$0.0073
302,550
$ 7.33
0.7%
388
28.1%
44,324
$0.0087
387,566
$ 8.74
19.3%
441
13.8%
47,353
$0.0093
440,985
$ 9.31
6.5%
454
2.9%
48,864
$0.0093
453,691
$ 9.28
-0.3%
506
14.8%
49,600
$0.0102
506,410
$ 10.21
9.6%
Please note that the percentage increase/per capita increase in 2009-10 is a direct correlation to the amounts budgeted vs. allocated in 2008-09.
The amounts budgeted in FY 2008-09 were $311,331 for Social Services & $88,718 for Youth Funding.
However, the amounts allocated in FY 2008-09 for Social Services &Youth Funding were less then the amounts budgeted; $291,250 for Social Services and $66,000 for Youth Funding.
The amounts budgeted in the preliminary FY 2009-10 Budget are $311,331 for Social Services & $88,718 for Youth Funding, which are the same amounts budgeted in FY 2008-09.
Item # A
Attachment number 4
Page 1 of 2
4
)WN
I a..ru ♦v
SOCIAL SERVICES AND
YOUTH PROGRAM FUNDING
POLICES AND GUIDELINES
FY 2009-2010
I. CRITERIA FOR SUPPORT — CURRENT STANDARDS:
A. Social Services
Council may consider providing funding to legally qualified non-profit organizations
through a contract for services when such services are:
a. services which. accomplish a public purpose and provide a measurable return or
benefit to the community; and
b. services that the City would provide absent the agreement, within the vision of the
City, and that meet basic human needs, including food, shelter, physical health and
personal security.
B. Youth Programs
The Georgetown City Council. may consider providing funding to programs for children
and youth who have little or no access to City programs either because of costs or location
through a contract for services to legally qualified non-profit organizations which provide
services that the City is legally authorized to provide, but is not currently providing, when
such services are:
L offered on a regular basis after school. and/or during vacations and breaks,
2. have little or no charge or fees to participating youth and children; and
3. are open to the public and held at an accessible facility.
The focus of the programs funded by the City shall be for the provision. of a safe and.
nurturing environment.
Social Service and Youth Program Funding Policy and Guidelines
Approved by the City Council on January 27, 2009
Page 1 of 2
Item # A
Attachment number 4
Page 2 of 2
II. IMPLEMENTATION POLICIES:
A. Appropriation of funds for social and youth services does not encumber
subsequent councils to continue appropriations for such funding, and does not
imply that subsequent councils may provide such funding. Organizations
receiving social and youth services funds from the city are encouraged to identify
additional and alternative sources of funding.
B. When evaluating applications for social services and youth services funding, the
Council shall consider the portion of funding each organization receives from the
City, with the objective of encouraging reliance on funding sources other than the
City.
C. Any given year, unallocated funds in either the Social. Services Fund or the
Children's and Youth Program Funds can be allocated to the other fund, in an
amount not to exceed the estimated increase for the following year in the fund
receiving the transfer.
III. POLICY FOR ESTABLISHING FUNDING AMOUNTS
A. Expenditure targets
Until the combined target funding level for social and youth service reaches the
target of five dollars ($5.00) per capita, to offset the effects of general inflation, the
council may consider adjusting funding levels for social and youth services by the
rate of general inflation, as measured by the change in the Consumer Price Index for
Urban Wage Earners and Clerical Workers, (CPI-U), published by the United State
Bureau of Labor Statistics. Because current funding levels exceed this target, and to
avoid significant reductions in existing funding levels, the Council shall seek to
attain this target chiefly through population growth.
The baseline for calculating any increase in social services and youth funding will be
the combined funding amounts (including transfers and additions) for these two
funds in the 2008-2009 budget. The allocation for each of the funds will be the
percentage of each in the combined funding in the 2008-2009 budget. That
percentage is eighty-two percent (82%) for social services and eighteen percent (18%)
for youth funding. The amounts allocated in the 2008-2009 budget based on that
year's funding formulas were $291,250 and $66,000 respectively.
The City reserves the ability to cap this special. purpose funding when necessitated
by budget contingency or compliance issues, such as revenue shortfalls, or other
reasons as determined by the City Council.
Item # A
Attachment number 5
Page 1 of 1
Social Funding Requests for FY 2009-1.0
ORGANIZATION
FY 08/09
FUNDED
FY 09/10
REQUESTED
1
Assistance League of Georgetown Area
$3,600.00
$10,000.00
2
Bluebonnet Trails Community MHMR
Center -Pride -Early Childhood
Intervention
$4,000.00
$1.0,000.00
3
Capital. Area Rural Transportation
(CARTS)
$9,000.00
$9,000.00
4
Faith in Action Caregivers
$15,000.00
$15,000.00
5
Family Eldercare, Inc.
$10,000.00
$10,000.00
6
Georgetown Caring Place — The Caring
Place
$50,000.00
$55,000.00
7
The Georgetown Project
$6,000.00
$10,000.00
8
Habitat for Humanity of Williamson
County
$24,000.00
$40,000.00
9
Lite acy Council of Williamson County
$3,500.00
$3,500.00
10
Lone Star Circle of Care
$100,000.00
$100,000.00
11
Senior Center at Stonehaven
$12,000.00
$12,000.00
12
Williamson Co. Crisis Center
$45,000.00
$45,000.00
13
Williamson -Burnett Co. Opportunities
(WBCO)
$9,150.00(plus
in -kind rent &
utilities)
$6,000.00 (plus in-
kind rent &
utilities)
14
For the Love of Christi
N/A
$1.2,500.00
TOTALS
$291,250.00
$338,000.00
Item # A
Attachment number 6
Page 1 of 1
Children's and Youth Funding Requests for FY 2009/10
ORGANIZATION
FY 08/09
FY 09/10
FUNDED
REQUESTED
1
Boys & Girls Club of
$20,000.00
$50,000.00
Georgetown
2
Georgetown Cultural Citizen
$3,000.00
$3,000.00
Memorial Association
3
Georgetown Palace Theatre
$5,000.00
$10,000.00
4
Georgetown Partners in
$7,000.00
$10,000.00
Education
5
Getsemani Community
$11,000.00
$11,000.00
Center
6
Georgetown Project
$10,000.00
$25,000.00
7
Exceptional Georgetown
$10,000.00
$20,000.00
Alliance
TOTALS
$66,000.00
$129,000.00
Item # A
City of Georgetown, Texas
June 22, 2009
SUBJECT:
Discussion and possible direction to staff regarding any final budgetary input and/or issues --Paul E.
Brandenburg, City Manager and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg, City Manager and Micki Rundell, Chief Financial Officer
Cover Memo
Item # B
City of Georgetown, Texas
June 22, 2009
SUBJECT:
Presentation and possible action to provide direction to staff regarding the 2009 Facilities Plan Update --
Paul E. Brandenburg, City Manager
ITEM SUMMARY:
Each year, the City prepares an update of the City of Georgetown Facilities Plan that was originally adopted
in September 2003. At that time, the plan addressed immediate needs, 5 year needs and longer term issues. In
2003, the immediate needs included the library, community center, recreation center, relocation of Fire
Station 1 and the data center, all of which have been addressed through new or expanded facilities. The 5
year needs at that time included the Police Department, Municipal Court, GUS, and Fire
Administration. This presentation provides an overview of ideas to remedy these particular needs. Longer
term needs include City Hall and additional Fire Stations.
In October 2007, the City conducted a needs assessment for Police, Municipal Court and Fire
Administration. That assessment estimated the space needs for each department for the next 20 years, as well
as, indicating the critical need to address the existing department space issues. Various scenarios were
developed, including building a new facility or remodeling existing City facilities. The problem was that the
City didn't currently own any land that would be adequate for a new police facility and that the existing
unoccupied City facilities (i.e. the old library) would only meet the space needs at Police for a short period of
time (5 -7 years) and did nothing to address Municipal Court or Fire Administration. Therefore, in May
2008, the City Council authorized the purchase of the old Albertson's building to be renovated into a
Police/Municipal Court facility. The City purchased the Albertson's building in September 2008. The plan
was that once Police moved to the Albertson's building, additional facility space would be available for other
departments such as Planning and Development, Economic Development, Visitors Center and Fire
Administration, with the goal of eventually selling or leasing the City Office Building on the Square. The old
Library could also be used for relocating various departments at City Hall or be used as a standalone
Municipal Court building.
Since that time, there has been discussion about other possible alternatives that would allow the Albertson's
building to remain a commercial/retail property. By delaying a decision on Albertson's and its connection to
Police and Municipal Court, all other department relocations have been put on hold. This presentation
explains the various alternatives and asks:
• What is the best solution for the Police Department?
• What to do with the old Fire Station?
• What to do with the old Library?
• What should be done with the City Office Building?
• Should the City purchase property for a downtown parking garage?
This item will be posted so that City Council may provide direction to staff regarding these issues.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Presentation
Cover Memo
Item # C
i
Facilities Pla
2009 Update
Item # C
t
t f4
tt vta
• off • • . . • • AS
• •
rm Utilize city -owned property first before acquiring
additional property
Citizen bond committee was formed to address
immediate needs
i• • election held November 2004
propositions were approved
Item # C
In Immediate needs from 2003 have all been
addressed:
Library
Community Center
Fire Station 1
Information Technology
Recreation Center
Adopted standardized office space criteria
Item # C
New i 111 sq ft Library
$9.4M — Completed January 2007
Item # C
Item # C
CommunityRenovation
$1.8M — Completed January 2007
Item # C
New • . • i Technology
$1.2M - C• f . . • •
Item # C
Item # C
What"s changed since 20030,eO,*
Population 36f 148
- Avg. Annual Growth Rate = 6.56%
Is City Limits (sq. mi.) 25.55
• Annual Growth'. ••
Total G• 90•• •
CustomersUtility : 296
• Annual Growth'. ••
City Employees 342.5
Avg. Annual Growth Rate = 9%
Item # C
M•
•
527.75
=;5Five-year Needs from
Immediate Needs:
Police
Municipal Court
Georgetown Utility Systems
is Additional Fire Stations / Upgrade Existing Fire
Station 2
Item # C
Avg. Annual Employee Growth Rate 2003 - 2009
20.00%
15.00%
10.00%
t
5.00%{
Y 3 Q
0.00%
All Employees Police Mun. Court GUS
Item # C
Immediate Needs Polince &
Munich I Court
Conducted needs assessment in October 2007
. Police - 20 year needs 55,000 sq ft
. Municipal Court — 20 yr needs 10,000 sq ft
. Estimated costs new facility $25M
Apr#2008— Council authorized purchase
of Albertson�� building for a combined
Police/Court facility
arBuilding purchased - • 11 • - $3�9m
Renovation planned 1191 1
k�
Item # C
Immediate Needs Polince &
Munich I Court
Economic downtown / re-evaluation o
•' • as • •
Other option for Police /Municipal Court:
Renovate Old Li• . • ' • $3M+
Build PD sub -station
Court offices moveto City Office Building
Impacts• D• •Visitor's
• • 11 111
Item # C
Immediate Needs Polince &
Munich I Court
Option Pros:
. +Less money upfront
. +Sales/Property taxes due to possible retail
at Albertson's
Item # C
Immediate Needs Polince &
Munich I Court
Option Cons:
* 10 to 12 year space solution
yt; Court office separated from Court••
Efficiency and staffing issue
Limited parking at both facilities
r= -• • of existing building occupants
Limitedis office space.bd* City Office Building was to be sold / leased
mz Must sell Albertson's building - $4M+
-
Item # C
Immediate Needs - Fir
Administration il
* Included in Needs Assessment
*, Need 7,500 sq ft
* Current location needs• • •
* If PD/Courts go to Albertson"s options includ
• Library
MEELM83=4
If PD/Courts renovate other facilities:
No real option for Fire Admin
Possibly relocate to new Fire Station 5
Item # C
Immediate
Needs
fire
r%
ue artment
7
M1,111"Iff-affemI ITEM Me
W1111!1
Acquire land for Fire Station 5
Shell Road area - $500K+ land
Station construction - $2M+
Possible combined facility w/ Police & GUS
Renovate Fire Station 2 - $600K
Expand and remodel oldest currently used
station
Item # C
�IIIII ��illl� ��
Space issues at GMC
* Renovation planned for 2009/10
* Architect selection summer 2009
• .•- yard expansion
• next to WCAD
Staging facility on Shell Road
Improve customer service to Sun City
Cost efficiency
Item # C
Old Fire Station (3, 000 sq ft excluding truck bays)
Now will it be used in the future?
Where will Fire Administration be located?
City Office Building (5,790 sq ft)
Should we keep it or sell it?
Currently occupied by Economic Development
and Downtown Georgetown Association
Visitor Center
• Move to existing Municipal
moves?
• Where do they go if Court
Court space once Court
needs their space?
Item # C
. Old Library (-t7,000sgrt)
* Who will occupy?
Police Statio n (9, 7oo square feet)
• will occupy if Police relocatesto
Ab- •
Item # C
New Five-year Needc.01.,
• • 'constraints City •
ll Space constraints in GMC (office, vehicle
parking and storage yard)
• Additional fire st. •
Animal Shelter — kennel expansion
Item # C
1
. Implement recommendations from Police
and Court needs assessment
Move • 1 /1/ sq. ft. by 1 and Fire
Administration sq. ft. by / to • •
Library
Relocate Police Department (55,000 sq. ft. by
1 to •- •n's Building
Funding to begin Year 11• 1
2010/11
Item # C
1
z Identify . • acquire land for • . •
space
GMC and Fire Station 2
Plan • of Old Fire Stationf•
Police Department, City Office Building
Liquidate or lease properties that are �w
longer ••• •• for city offices
Item # C
a
for-
CourtFY 09/10
i Fire
Administration
FY 10/11
* Construct Fire Station
ConstructPolice
Department
Design/plan Fire Station Renovate old court
staging • • space in Council
Design Police
Departmentat
1 •' •
Item # C
What is best solution for Police Department?
What to do with old Fire Station?
What to do with old Library?
What to do with City Office Building?
Should City purchase property for downtown
parking garage?
Item # C
City of Georgetown, Texas
June 22, 2009
SUBJECT:
Presentation and discussion regarding the Impact Fee Review Committee Report -- Glenn Dishong, Water
Services Director
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Glenn Dishong, Water Services Director
Cover Memo
Item # D
City of Georgetown, Texas
June 22, 2009
Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court for
the Western District of Texas, Austin Division
3. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd Judicial
District, Travis County, Texas
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # E
City of Georgetown, Texas
June 22, 2009
Sec. 551.074 Personnel Matters
-Discussion of evaluations submitted to date of the performance of the City Manager and consideration of the
future evaluation process as per the request of Councilmember Ross.
[MY"U&IN lu/.11
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # F