HomeMy WebLinkAboutAgenda CC 06.22.2010 WorkshopNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JUNE 229 2010
The Georgetown City Council will meet on JUNE 22, 2010 at 3:00 P.M. at Council Chambers at 101 E. 7th
Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
I'1 l` t '• =1
A Social Service and Youth Program Funding Applicant Presentations to Council -- Paul E. Brandenburg,
City Manager
B Workshop discussion previewing the 2010/11 Annual Budget -- Micki Rundell, Chief Financial Officer
and Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
C Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the attorney
has a duty to advise the City Council, including this week's agenda items
D Sec. 551.074: Personnel Matters
Discussion regarding an employment contract with the City Attorney -- Bill Sattler, Councilmember
District 4
E Sec. 551.086: Competitive Matters
Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to authorize staff to begin final negotiations and contract preparation
for various specific supply agreements related to energy supplies to Georgetown Utility Systems at the
conclusion of the existing wholesale power agreement ending June 2016 and establishing the negotiation
team that will prepare legal and technical documentation for City Council review -- Jim Briggs, Assistant
City Manager for Utility Operations
U1 i
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _ day of _ , 2009, at , and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
Jessica Hamilton, City Secretary
City of Georgetown, Texas
June 22, 2010
SUBJECT:
Social Service and Youth Program Funding Applicant Presentations to Council -- Paul E. Brandenburg, City
Manager
ITEM SUMMARY:
The City of Georgetownbudgets a limited amount of funds to pay for contracted Social Services and Youth
Programs that benefit its citizens and the community. Eligible applicants are non-profit organizations in good
standing under IRS codes or other governmental bodies with the authority to provide social services and
children's and youth programs. The decision to approve or disapprove an application will be made by the
City Council and will be based upon the need for services, the expectation that the need can be reasonably
addressed, consequences of not providing the services, the qualifications of the applicant organization, and
the availability of funds.
Applicants have been notified that they can make a brief three -minute presentation during the workshop, and
that they should be prepared to respond to any questions the Council might have about their applications.
They were also informed that they needed to be prepared to answer questions from the members of the
Council, including, but not limited to the percentage of the agency's budget that the request to the City
represents, and how it will be used consistent with the City's adopted guidelines for the program, and how
previous funds were utilized.
The City has received eleven (11) requests for Social Service Funding and eight (8) requests for Youth
Program Funding for the FY 2010-11 budget year.
The total amount requested in FY 2010-11 from the eleven (11) applicants for Social Service Funding is
$313,000. In FY 2009-10, the Council allocated $304,500 to social service funding. The current preliminary
amount budgeted in the proposed base budget for the upcoming fiscal year is $311,331.
The City has also received eight (8) requests for Youth Program Funding totaling $122,606 for the FY 2010-
11 budget year. In FY 2009-10, the Council allocated $68,780 to Youth Program Funding. The current
preliminary amount allocated in the proposed base budget for the upcoming fiscal year for Youth Program
Funding is $88,718.
Please note that the amounts allocated in the FY 2009-10 budget were less than the budgeted amounts. The
amounts in the preliminary FY 2010-11 budget are the same as the amounts budgeted in the FY 2009-10
budget per the Social Services and Youth Program Funding Policies and Guidelines and the current Fiscal
and Budgetary Policy ($311,331 and $88,718).
Funds have also been allocated in the proposed base budget to pay the utility bills for the Madella Hilliard
Neighborhood Center and the Mary Bailey Child Development Center. The current preliminary amount
budgeted is $20,000. As in the past, WBCO has requested in its application that the City provide the utilities
for these facilities.
The City has also budgeted $89,312 in its FY 2010-11 base budget for the Williamson County and Cities
Health District pursuant to the Cooperative Agreement that the City has with the Health District.
All eleven (I1) applicants for 2010-11 received funding this fiscal year (2009-10) (CARTS, The Caring
Place, Lone Star Circle of Care, Faith in Action Caregivers, Habitat for Humanity, Literacy Council of
Williamson County, Senior Center at Stonehaven, Williamson -Burnet County Opportunities, Williamson
County Crisis Center, Assistance League of Georgetown Area, and Bluebonnet Trails MHMR Center —
PRIDE Early Childhood Intervention.)
Five (5) of the eight (8) applicants for Youth Program Funding received funding this fiscal year (2009-10) Cover Memo
Item # A
(Boys and Girls Club of Georgetown, the Georgetown Project, Georgetown Cultural Citizen Memorial
Association, Getsemani Community Center, and Exceptional Georgetown Alliance). Partners in Education
did not receive funding in FY 2009-10, but has received funding in the past, and the City currently provides
funding under a Cooperative Agreement to the Williamson County & Cities Health District. The application
for Youth Program funding from the WCCHD is for a new program. The last application received is from the
Boy Scouts who has not applied for Youth Program funding in the past.
Copies of the applications for both Social Services and Youth Program Funding are included in these
notebooks. Because of the volume of information provided by several of the agencies who have numerous
programs, only the relevant information from the annual audits/financial reports has been copied. If any of
you would like to have the additional information from the audits, please let me know and we'll get copies to
you. We also did not copy brochures and other reports submitted along with the applications.
Attachments
1. Comparison Charts for Social Service and Youth Program Funding Allocations for Actual FY
2001-02, FY 2002-03, FY 2003-04, FY 2004-05, FY 2005-06, FY 2006-07, FY 2007-08, FY 2008-
09, FY 2009-10, and those proposed for FY 2010-11.
2. Council Social Service and Youth Program Funding Polices and Guidelines
3. Charts indicating Funding Requests for FY 2010-11 for Social Service and Youth Program
Funding.
FINANCIAL IMPACT:
This funding is in the proposed FY 2010-11 Budget.
SUBMITTED BY:
Paul E. Brandenburg, City Manager
ATTACHMENTS:
Comparison Charts
Comparison Charts
Comparison Charts
Youth Funding Requests
Social Service Funding Requests
Council Social Service and Youth Funding Policies and Guidelines
Cover Memo
Item # A
2001/02
2002/03
2003/04
2004/05*
2005/2006
2006/2007
2007108
2008/09**
2009/10**
2010/11***
)irect Social Service Funding (a):
102,602
140,000
180,000
201,750
220,000
272,000
293,790
291,250
304,500
311,331
(outh Social Service Funding (b):
_ _ - ..
- ....
-
-
25,000
54,000
' 66,000
68,780
88,71E
Total Discretionary Social Service & Youth Funding:
1OZ602
140,000
` 180,000
201,750
220,000
297,000
347,790
357,250
373,280
400,049:
n-Kind Social Service Funding: (Utilities)
14,735
14,410
15,472
15,795 -
17,979
17,431
22,968
-- 21,857
' 20,000
20,OOC
Nilliamson Co. Health District Funding (Mandatory)
42,900
49,500
52,950
- 60,864
64,571
73,f35
7Q227
T6,441
84,361
89,312
al Breakdown of Direct Social Service Fundin
Organization
2001102
2002103
2003/04
2004105*
2005/2006
2006/2007
2007108
2008109
2008110
Assistance League of Georgetown
2,500
3,000
3,000
3,600
5,000
Bluebonnet Trail Community MHMR
3,000
3,000
4,000
4,000
4,000
Caring Place
26,000
45,000
45,000
45,000
---- 45,000
18,750 ----
50,000
55,000
Caring Place -Home Repair
15,000
27,500
43,540
CARTS
10,602 (1)
8,000
8,000
8,000
8,000
8,000
9,000
9,000
9,000
,Crib" program
5,000
Central Texas Veterans
1,000
Faith in Action Caregiver
15,000
15,000
--15,000
15,000
Family Eldercare
5,000
5,000
6,500
10,000
10,000
10,000
Georgetown Community Clinic
47,500
50,000
57,000
64,000
64,000
Georgetown Information Volunteer Exchange - ----
_ -
10,000
-
GeorgetowninterfaithCaregivers
10,000
10,000
11,000
12,000
-.
Georgetown Project
5,000
6,500
6,500
- 6,500
6,500
6,500
6,000
10,000
Georgetown United Way
9,750
Habitat for Humanity
4,000
12,000
12,000
12,000
20,000
24,000
24,000
35,000
Loan Star Circle of Care
82,500
100,000
100,000
100,000
Stonehaven Center
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
- 12,000
Williamson -Burnet Co. Opportunities
5,000
5,000
5,000
6,000
6,000
6,000
6,000
9,150
6,000
Williamson County Crisis Center
10,000
15,000 -
15,000
19,000
24,000
30,000
40,000
45,000
50,000
Williamson County Literacy Council
-2,500
-3,500
3,500-
3,500
3,500
3,500
3,500
3,500
3,500
Direct Social Service Funding:
102,602
140,000
180,000
201,750
220,000
272,000
293,790
291,250
304,500
(1) Includes funds for a transit study
-
-
*Included in the Fiscal and Budgetary Policy
** Amounts budgeted in FY 2008-09 and 2009-10 were $311,331 for Social
Services & $88,718 for Youth Funding.
However, the amounts allocated in FY 2008-09 and 2009-10 for Social
Services &Youth Funding were less then the amounts budgeted.
***Current Preliminary Proposed Budget. Amounts budgeted did not
increase from FY 200940.
Item # A
(b) Breakdown of Youth Social Service Funding:
Organization
2001102 2002103 2003/04 2004/05 200512006 2006/2007
2007/08
2008109
2009/10
Clements Boys &Girls Club-Stonehaven Unit
14,500
Boys and Girls Club of Central Texas._.
--20,000
----
20,000
34,780
Georgetown Partners in Education -
7,000
7,000
7,000
Georgetown Project
3,500
-10,000
_.10,000
10,000 -- --
GetsemaniCommunityCenter
---- ---- ---- ---- ---- ----
9,000-
11,000
11,000
Georgetown Cultural Citizen Memorial Association, Inc.
-3,000
3,000
3,000
Georgetown Palace Theatre
__. __.
5,000
5,000
- --
ExceptionalAllianceGeorgetown
-- -- -- -- -- --
10,000
10,000
Direct Social Service Funding: 0 0 0 0 0 25,000 54,000 66,000 68,780
Item # A
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FYI
Proposed FYI
(1) See attached tab for funding breakdown
Total Discretionary Social Service & Youth Funding
Social
Services &
Social Service Change Youth
& Youth over prior Spending
Funding(1) year Population per capita
103 34,273 $0.00
140 36.4% 35,300 $0.0000
180 28.6% 36,359 $0.0050
202 12.1 % 38,265 $0.0053
220 9.0% 41,294 $0.0053
297 35.0% 44,324 $0.0067
348 17.1 % 47,353 $0.0073
357 2.7% 48,864 $0.0073
373 7.3% 49,600 $0.0075
400 12.0% 50,567 $0,0079
Social Services
Social Service
& Youth
& Youth Spending per
Change over
Funding(1)
capita
prior year
102,602 $
2.99
140,000 $
3.97
325%
180,000 $
4.95
24.8%
201,750 $
5.27
6.5%
220,000 $
5.33
1.0%
297,000 $
6.70
25.8%
347,790 $
7.34
9.6%
357,250 $
7.31
-0-5%
373,280 $
7.53
2.5%
400,049 $
7.91
8.2%
Please note that the percentage increase/per capita increase in 2010-11 is a direct correlation to the amounts budgeted vs. allocated in 2009-10,
The amounts budgeted in FY 2009-10 were $311,331 for Social Services & $88,718 for Youth Funding.
However, the amounts allocated in FY 2009-10 for Social Services &Youth Funding were less then the amounts budgeted; $304,500 for Social Services and $68,780 for Youth Funding.
The amounts budgeted in the preliminary FY 2010-11 Budget are $311,331 for Social Services & $88,718 for Youth Funding, which are the same amounts budgeted in FY 2009-10.
Item # A
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FY10
Proposed FY11
(1) See attached tab for funding breakdown
Total Social Service & Youth Funding
Social
Services & Social Social Services
Social Service Change Youth Service & & Youth
& Youth over prior Spending
Funding(1) year Population per capita
160 34,273 $0.00
204 27.3% 35,300 $0.0000
248 21.8% 36,359 $0.0068
278 12.1% 38,265 $0,0073
303 8.7% 41,294 $0.0073
388 28.1% 44,324 $0,0087
441 13.8% 47,353 $0.0093
456 3.3% 48,864 $0.0093
478 8.3% 49,600 $0.0096
509 11.8% 50,567 $0,0101
Youth
Spending per
Change over
Funding(1)
capita
prior year
160,237
$ 4.68
203,910
$ 5.78
23.6%
248,422
$ 6.83
18.3%
278,409
$ 7.28
6.5%
302,550
$ 7.33
0.7%
387,566
$ 8.74
19.3%
440,985
$ 9.31
6.5%
455,548
$ 9.32
0.1%
477,641
$ 9.63
3.4%
509,361
$ 10.07
8.0%
Please note that the percentage increase/per capita increase in 2010-11 is a direct correlation to the amounts budgeted vs. allocated in 2009-10.
The amounts budgeted in FY 2009-10 were $311,331 for Social Services & $88,718 for Youth Funding.
However, the amounts allocated in FY 2009-10 for Social Services &Youth Funding were less then the amounts budgeted; $304,500 for Social Services and $68,780 for Youth Funding.
The amounts budgeted in the preliminary FY 2010-11 Budget are $311,331 for Social Services & $88,718 for Youth Funding, It chll w W same amounts budgeted in FY 2009-10.
Attachment number 4
Page 1 of 1
Children's and Youth Funding Requests for FY 2010/11
ORGANIZATION
FY 09/10
FY 10/11
FUNDED
REQUESTED
1
Boys & Girls Club of
$34,780.00
$50,000.00
Georgetown
2
Boy Scouts of America
N/A
$2,430.00
Capital Area Council
3
Exceptional Georgetown
$10,000.00
$18,000.00
Alliance
4
Georgetown Cultural Citizen
$3,000.00
$3,500.00
Memorial Association
5
Georgetown Project
$10,000.00
$15,000.00
6
Getsemani Community
$11,000.00
$11,000.00
Center
7
Georgetown Partners in
N/A
$15,600.00
Education
8
Williamson County & Cities
N/A
$7,076.00
Health District
TOTALS
$68,780
$122,606
Item # A
Attachment number 5
Page 1 of 1
Social Funding•• •2010-11
ORGANIZATION
FY 09/10
FY 10/11
FUNDED
REQUESTED
1
Assistance League of Georgetown Area
$5,000.00
$5,000.00
2
Bluebonnet Trails Community MHMR
$4,000.00
$1.2,500.00
Center -Pride -Early Childhood
Intervention
3
Capital Area Rural Transportation
$9,000.00
$9,000.00
(CARTS)
4
Faith in Action Caregivers
$15,000.00
$15,000.00
5
Georgetown Caring Place — The Caring
$55,000.00
$55,000.00
Place
6
The Georgetown Project
$10,000.00
N/A
7
Habitat for Humanity of Williamson
$35,000.00
$45,000.00
County
8
Literacy Council of Williamson County
$3,500.00
$3,500.00
9
Lone Star Circle of Care
$100,000.00
$100,000.00
10
Senior Center at Stonehaven
$12,000.00
$12,000.00
11
Williamson Co. Crisis Center
$45,000.00 +
$45,000.00 + $5,000
$5,000 challenge
challenge grant
rant
12
Williamson -Burnett Co. Opportunities
$6,000(plus in-
$6,000(plus in -kind
(WBCO)
kind rent &
rent & utilities
utilities)
$304,500
$313,000
TOTALS
Item # A
Attachment number 6
Page 1 of 2
48
)WN
I- JL.../%j ♦v
SOCIAL SERVICES AND
YOUTH PROGRAM FUNDING
POLICIES AND GUIDELINES
I. CRITERIA FOR SUPPORT — CURRENT STANDARDS:
A. Social Services
Council may consider providing funding to legally qualified non-profit organizations
through a contract for services when such services are:
a. services which. accomplish a public purpose and provide a measurable return or
benefit to the community; and
b. services that the City would provide absent the agreement, within the vision of the
City, and that meet basic human needs, including food, shelter, physical health and
personal security.
B. Youth Programs
The Georgetown City Council. may consider providing funding to programs for children
and youth who have little or no access to City programs either because of costs or location
through a contract for services to legally qualified non-profit organizations which provide
services that the City is legally authorized to provide, but is not currently providing, when
such services are:
1. offered on a regular basis after school. and/or during vacations and breaks,
2. have little or no charge or fees to participating youth and children; and
3. are open to the public and held at an accessible facility.
The focus of the programs funded by the City shall be for the provision of a safe and
nurturing environment.
Social Service and Youth Program Funding Policies and Guidelines
Page I of 2
Item # A
Attachment number 6
Page 2 of 2
II. IMPLEMENTATION POLICIES:
A. Appropriation of funds for social and youth services does not encumber
subsequent councils to continue appropriations for such funding, and does not
imply that subsequent councils may provide such funding. Organizations
receiving social and youth services funds from the city are encouraged to identify
additional and alternative sources of funding.
B. When evaluating applications for social services and youth services funding, the
Council shall consider the portion of funding each organization receives from the
City, with the objective of encouraging reliance on funding sources other than the
City.
C. Any given year, unallocated funds in either the Social. Services Fund or the
Children's and Youth Program Funds can be allocated to the other fund, in an
amount not to exceed the estimated increase for the following year in the fund
receiving the transfer.
III. POLICY FOR ESTABLISHING FUNDING AMOUNTS
A. Expenditure targets per Fiscal and Budgetary Policy approved by the City Council
on June 8, 2010:
The City has targeted funding for these programs to be $5.00 per capita, which may be
adjusted to offset the effects of general inflation based upon. CPI. If previous funding
levels are higher than the targeted amount, and to avoid significant reductions in levels of
funding, the City Council shall seek to attain this target chiefly through population
growth. Funding for these programs will be split 83% for social services and 17% for
youth funding. These funds will be allocated and paid according to the City Council's
policies and guidelines for Social Service and Youth Program Funding that were
approved by the City Council on January 27,2009.
The funding level for 2010/11 is $311,331 for Social Service Funding and $88,718
for Youth Program Funding, both of which are the same as in the previous year.
Any given year, unallocated funds in either the social Services Fund or the Youth
Program Funds can be allocated to the other fund, in an amount not to exceed the
estimated increase for the following year in the fund receiving the transfer.
Item # A
City of Georgetown, Texas
June 22, 2010
SUBJECT:
Workshop discussion previewing the 2010/11 Annual Budget -- Micki Rundell, Chief Financial Officer
and Paul E. Brandenburg, City Manager
ITEM SUMMARY:
This presentation will provide an overview of the proposed 2010/11 City Manager's Budget that will be
officially presented to City Council on July 12. The presentation will include the latest revenue projections
and property tax estimates for 2010.
ATTACHMENTS:
This presentation is not included with this agenda item will be provided on the dais. This is being done to
ensure the latest and most up to date information is included in this presentation (regarding tax rates).
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
Cover Memo
Item # B
City of Georgetown, Texas
June 22, 2010
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a
duty to advise the City Council, including this week's agenda items
[MY"U&IN lu/.11
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # C
City of Georgetown, Texas
June 22, 2010
Sec. 551.074: Personnel Matters
Discussion regarding an employment contract with the City Attorney -- Bill Sattler, Councilmember District
4
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # D
City of Georgetown, Texas
June 22, 2010
Sec. 551.086: Competitive Matters
Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to authorize staff to begin final negotiations and contract preparation for
various specific supply agreements related to energy supplies to Georgetown Utility Systems at the
conclusion of the existing wholesale power agreement ending June 2016 and establishing the negotiation
team that will prepare legal and technical documentation for City Council review -- Jim Briggs, Assistant
City Manager for Utility Operations
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Cover Memo
Item # E