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1�
Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JULY 269 2011
The Georgetown City Council will meet on JULY 26, 2011 at 6:00 P.M. at the Council Chambers at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
- CAPCOG
- CAMPO
- Lone Star Rail District
- I-35 Corridor Segment 3 Committee
City Manager Comments
- Budget and Tax Rate Public Hearings
- College Street Bridge: Transportation Project of the Year
- Police Promotional Ceremony
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - Keith Peshak regarding airport board meetings and the airport runway.
C - Paul Linehan regarding preliminary subdivision plats and associated revisions.
D - Erin Welch regarding preliminary subdivision plats and associated revisions.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
E Consideration and possible action to approve the minutes of the Workshop and Regular Council
Meeting held on Tuesday, July 12, 2011 -- Jessica Brettle, City Secretary
F Forwarded from the Georgetown Convention and Visitors Bureau Board (CVB):
Consideration and possible action regarding the recommendation by the Convention and Visitors
Bureau board for approval of an allocation of $1,570.00 in Hotel Occupancy Tax (HOT) funds to the
Williamson Museum for assistance with advertising the 2011 Chisholm Trail Days Event -- Cari
Miller, Tourism Manager
G Consideration and possible action to approve a Resolution authorizing the City of Georgetown to
participate in an interlocal agreement with the Harris County (Texas) Department of Education for
the purpose of participating in their Interlocal Purchasing Cooperative Program, Choice Facility
Partners -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer
H Consideration and possible action to approve a Resolution finding public convenience and necessity and
authorizing eminent domain proceedings, if necessary, for the acquisition of real property from
Georgetown Railroad Company, to effectuate certain public road infrastructure improvements in
connection with the Southeast Arterial One Road Project -- Ed Polasek, Transportation Services
Director and Terri Calhoun, Real Estate Services Coordinator
I Consideration and possible action to approve a Resolution authorizing the vacation and abandonment
of a wastewater utility easement on Lot 3, Replat of Lots 2 and 3, W.D. Ischy Tract, a subdivision of
record in Cabinet BB, Slide 28, Plat Records of Williamson County, Texas; and authorizing the Mayor
to execute a quitclaim deed and any other documentation necessary to effectuate such vacation and
abandonment; and establishing an effective date -- Terri Glasby Calhoun, Real Estate Services
Coordinator and Glenn Dishong, Utilities Director
J Consideration and possible action to nominate Kevin Russell, Director of Human Resources to the
Texas Municipal League Intergovernmental Employee Benefits . Pool (TMLIEBP) Board of
Trustees -- Paul Brandenburg, City Manager
Legislative Regular Agenda
K Public Hearing and possible actionto include the addition of Medical Clinic uses to an approved
Detailed Development Plan (DDP) per the Planned Unit Development (PUD) District for 0.3083 acres
in Morrow Addition, Block O (pt), located at 1208 S. Main Street -- Robbie Wyler, Historic District
Planner and Elizabeth A. Cook, Community Development Director
L Consideration and possible action to vote to place adoption of the proposed 2011 tax rate on a future
agenda and to set dates for two public hearings -- Micki Rundell, Chief Financial Officer
M Consideration and possible action to approve the 2011 Redistricting Plan -- Mayor George Garver
N Consideration and possible action to select the 2011 Annexation Areas -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
O Consideration and possible action related to impacts of TxDOT Proposition 12 funds and CAMPO
Phase II Call for Project Applications on previously submitted project applications for FM 1460
improvements from Quail Valley to La Conterra Boulevard and pedestrian improvements on
North Austin Avenue from Williams Drive to Georgetown High School through the CAMPO
Combined Call for Projects FY 2012 -- FY 2014 and the possibility of adding the SW Bypass from SH
29 to Leander Road to our application -- Edward G. Polasek, AICP, Transportation Services Director
P Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a contract for the 2010/11 CIP Street Reconstruction
and Rehabilitation Project to Cash Construction Company Inc., of Pflugerville, TX, in the amount
of $1,311,915.00 -- Edward G. Polasek, ACID, Transportation Services Director and Bill Dryden, P.E.,
Transportation Engineer
Q Forwarded from Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Task Order HDR-11-003 with HDR Engineering, Inc.,
of Austin, Texas, for design and construction support services for modifications to the existing
Glasscock Substation in the amount of $354,736.00 -- Jimmy Sikes, T&D Services Manager and
Glenn W. Dishong, Utility Director
R First Reading of an Ordinance of the City Council of the City of Georgetown, Texas ("City")
amending the Project Plan and Reinvestment Zone Financing Plan for Downtown Georgetown
Tax Increment Reinvestment Zone, containing findings and provisions related to the foregoing
subject; and providing a severability clause --Bridget Chapman, Acting City Attorney and Micki
Rundell, Chief Financial Officer
S Consideration and possible action to authorize staff and the Mayor to utilize the attendance warning
and removal notification letters and to take appropriate action regarding attendance on the City's
boards, commissions, and committees -- Mayor George Garver
T Consideration and possible action to appoint an ad hoc committee to study and draft ordinances
regarding the working relations between City Council and City Staff -- Mayor George Garver
U Consideration and possible action to appoint an ad hoc committee for the the development of
evaluation forms and the recommended process for the evaluation of the City Manager and the
City Secretary -- Mayor George Garver
V Discussion, direction, and possible action on City Attorney position -- Mayor George Garver
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
W Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending litigation that has been filed against the City or contemplated
litigation and other matters on which the attorney has a duty to advise the City Council, including but
not limited to this week's agenda item
- ABG Update
- Williams Drive
- Mosteller vs. City of Georgetown
X Sec. 551.072: Deliberation about Real Property
- Discussion regarding the proposed purchase of real property in connection with a Texas Department
of Transportation ("TxDOT") Aviation Improvements Program ("AIP") grant for safety design
improvements and removal of obstructions at the Georgetown Municipal Airport -- Edward G. Polasek,
AICP, Transportation Services Director, Sarah Hinton, Airport Manager, Terri Calhoun, Real Estate
Services Coordinator
- Discussion on deliberations for the acquisition of a 0.776-acre tract of land from Georgetown Railroad
Company for right of way in connection with the Southeast Arterial One Road Project -- Terri Glasby
Calhoun, Real Estate Services Coordinator, Ed Polasek, Transportation Services Director
Y Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental
body has received from a business prospect that the City Council seeks to have locate, stay or expand in
or near the territory of the City and with which the City Council is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the
City Council seeks to have locate, stay or expand in or near the territory of the City and with which the
City Council is conducting economic development negotiations.
- Project GT
- Project Grape
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the On day of J , 2011, at Q-oISVOM, and remained so posted for at least
72 nntinuous hours receding the scheduled time of said meeting.
AM i
- -70iff - V %. 1 0 &UL
Jes i Brettle, C y ecretary
t" f.
Council Meeting Date: July 26, 2011 Item No.
AGENDA ITEM COVER SHEET
SUBJECT
Vote to place adoption of the proposed 2011 tax rate on a future agenda and to set dates for two public hearings.
ITEM SUMMARY
The Texas Tax Code requires the City Council to have a record vote on placing an item on a future Council agenda
to vote on the 2011 tax rate necessary to fund the 2011/12 Annual Budget. The proposed rate of $0.38750 is 5%
greater than the effective rate of $0.36901 and therefore will require that the City Council publish notices and hold
two public hearings.
The motion below is to set the date (August 23) when the Council will vote on the tax rate used to fund the City's
Annual Budget as proposed at $0.38750, and will be the rate published in the required notifications. The debt
portion of the proposed tax rate ($0.16460) is fixed as the amount necessary to meet the City's debt payment
obligations. However, the M&O portion (General Fund operational portion) of the rate can vary. The Council can
adopt a final M&O tax rate that is lower than the proposed rate included in the published notices, but it cannot adopt
a higher M&O rate without repeating the notice and hearings process and giving taxpayers the opportunity to hear
and comment about a higher tax increase.
As of certification of the tax role July 22, the I&S rate is at $0.16460 and the proposed M&O rate is at $0.22290,
totaling $0.38750,
The motion below is to set the vote on August 23 for the tax rate used to fund the City Manager's Annual Budget as
proposed at $0.38750 and to set two public hearing dates. The language included in this motion is required by
State law.
CITY MANAGER'S PROPOSED RATE:
(1) Vote to place adoption of a tax rate of $0.3875 cents per $100 valuation, equaling $0 22290 cents for
Maintenance and Operation and $0.16460 cents for debt service, as an action item at the Auqust 23,
2011 Council meeting to be held at 6 p.m. at City Council Chambers, at the northeast corner of
Seventh and Main Streets, Georgetown, TX.
AND
(2) Set 2 public hearings, as required by law, to be held on Tuesday, August 9 at 3.00 P.m, and on
Thursday, August 18 at 6:00 p.m. at City Council Chambers, at the northeast corner of Seventh and
Main Streets, Georgetown, TX.
This is a record vote, meaning the voting record for this item will be published with the required notices. This
item only sets the item to be voted on and does not commit Council to adopting the proposed rate.
COMMENTS:
The certified total assessed valuation is $4.1 B with $203M under protest. Of that amount, 60% is certified to be
used in the Effective Tax Rate calculation. The total 2011 certified value is 1.27% greater the ending 2011
valuation. The amount of property value that is frozen increased 8.5% to $1.255B. Additional information
regarding the assessed valuation breakdown will be provided at the Public Hearing on the Tax Rate on August 9.
Submi By:
Micki Rundell, Chief Financial Officer
L:\Division\finance\Share2\AGENDA\2011\budget\TaxRateSet.docx
2011 TAX RATE CALCULATION
.: for the 2011112 Budget
7/25/2011 14:11
L:\Division\finance\budget\11_12\I2011Cert7.22.11.xlsxjTax Calc
Line 1 2010 Total Taxable Value
4,229,123,462
Lifre 2 2Q10 TaxaW )rota, of amer65 44ea rylceil(ngs
Line 3 2010 Preliminary adjusted taxable value Supplement 12
3,071.678,550
Line 4 2010 Tax Rate
0.35622
Line 5 2010 taxable value lost because court appeals of ARB reduced
A. Original 2010 ARB Value
2,686,475
B. 2010 values resulting from final court decisions
2,270.000
C. 2010 value loss. Subtract B from A.
416,475
Line 6 2010 taxable value, adjusted for court -ordered reductions
3,072,095,025
Line 8Less: 2010 taxable lost because property 1 st qualified for exemption & 1 st time ag
A. Absolute exemptions. 2010 market value
B. Partial exemptions
10,432,676
C. Value loss. Total of A and B.
1 ,43 ,6 6
Line 9 Less: First Time ag exemptions
A. 2010 Market value
B. Less: '10 Productivity or special appraised value
10,432,676
Line 11
Total 2010 Adjusted Taxable Value
3,061,662,349
Line 12
Adjusted 2010 taxes
10,906,254
Line 13
Refunds for years proceeding 10
36,302
Line 14
Taxes in TIF for tax year 2010 ($ paid into TIF District for 2011)
(113,932)
Lime 15
Adjusted '10 Taxes w1refunds
14r82$rg ,
Less: Pollution Control Exemption
Less: 2011 captured AV in TIF districts
(35,180,770)
Subtotal
4,161, 003, 365
Line 17
Taxable value of propert(es under protest 203,273,459
121,564,074
Line 18
2011 taxable value of over-65 homesteads w/ceilings (LESS)
(1,255,923,553)
Line 19
TOTAL 2011 TAXABLE VALUE 1
3,027,043,886
Less. -
Line 20
Annexations
(1,123,100)
Line 21
New improvements
(91,448,156)
Line 22
Total adjustments to 2011 taxable value
(92,571,256)
Line 23
Totei Adjusted 2011 Taxable Value (Net of Frozen Values)
2,834,472,630
Line 26
10 M & O Tax Rate
0.21987
Line 27
10 Adjusted Taxable Value
3,061,662,349
Line 28A
10 M & O Tax Revenue (General Fund)
6,731,677
Line 28B
2010/11 Sales Tax revenue for property tax relief (+)
979,625
Line 28E
Taxes refunded for years preceeding 2011(+)
21,398
Line 28G
Taxes in TIF ($ paid into TIF) (LESS)
113,932
Line 28H
Adjusted M&O Taxes
7,618,768
Line 30
2011 Adjusted Taxable value
2,934,472,630
2011 Taxable Assessed value (Certified)
4,196,184,135
2011 Certified Under Review
121,964,074
LESS 2011 Taxable value over65 w/ceilings
(1,255,923,553)
2011 TAXABLE VALUE (Met of Frozen Values)
3,0E2,224,656
2,934,472,630
2011 M & O Tax Rate - effective rate
0.259630
Line 32
2011 ROLLBACK RATE - M & O
0.280400
2011 DEBT to be paid wl property taxes
4,982,599
Line 38
TOTAL 2011 TAXABLE VALUE
3,027,043,886
Line 39
2011 DEBT TAX RATE wl existing debt only
0.164603
Line 40
2011 ROLLBACK RATE - PRELIMINARY
0.445003
Line 42
Projected 10/11 Sales Tax Revenue
7,915,000
Line 43
Estimated sales tax revenue (1/8%)
989,375
Line 44
2011 TAXABLE VALUE
3,027,043,886
Line 45
Sales Tax adjustment rate
0.032685
Line"
2011 Effective Tax mate
0.3691014
Line 48
2011 ROLLBACK rate/ w/o sales tax adjustment
0.445003
Line 49
2011 ROLLBACK RATE - ADJUSTED FOR SALES TA)
0.412319