HomeMy WebLinkAboutAgenda CC 05.20.2009 SpecialNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
MAY 209 2009
The Georgetown City Council will meet on MAY 20, 2009 at 6:00 P.M. at the Council Chamber at 101 E.
7th Street
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A SPECIAL SESSION to begin no earlier than 6:00 p.m.
Canvass of Election Results and Induction of New Councilmembers
Call to Order
B Consideration of appointment of a canvassing team of councilmembers to canvass the results of the
May 9, 2009 Election -- Mayor George Garver
C Consideration and possible action to approve a resolution canvassing the votes for the May 9, 2009
General Election, declaring results to be official -- Jessica Hamilton, City Secretary and Patricia E.
Carts, City Attorney
D Swearing in of re-elected incumbent Councilmember for District 1, Patty Eason -- Jessica Hamilton,
City Secretary
E Comments from re-elected incumbent Councilmember for District 1, Patty Eason -- Mayor George
Garver
E Swearing in of unopposed incumbent Councilmember for District 5, Pat Berryman -- Jessica
Hamilton, City Secretary
G Comments from unopposed incumbent Councilmember for District 5, Pat Berryman -- Jessica
Hamilton, City Secretary
H Presentation of appreciation to outgoing Mayor Pro Tern, Pat Berryman -- Mayor George Garver
I Consideration of election from the dais of a Mayor Pro Tem -- Mayor George Garver
J Swearing in of Mayor Pro Tern -- Jessica Hamilton, City Secretary
K Comments from incoming Mayor Pro Tem-- Mayor George Garver
L Adjournment
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2009, at , and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City of Georgetown, Texas
May 20, 2009
SUBJECT:
SPECIAL SESSION to begin no earlier than 6:00 p.m.
Canvass of Election Results and Induction of New Councilmembers
Call to Order
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Consideration of appointment of a canvassing team of councilmembers to canvass the results of the May
9, 2009 Election -- Mayor George Garver
ITEM SUMMARY:
Votes have been tabulated by the Williamson County Elections Division and unofficial results were
announced on Saturday evening, May 9, 2009.
The Election Code provides that two members of the authority constitute a quorum for purpose of canvassing
an election.
As the Canvassing Committee, the Councilmembers will be asked to compare the tabulations provided by the
Williamson County Elections Administrator with the Official Tabulation to be placed in the City of
Georgetown Election Register. Once the results have been canvassed, as presiding offver of the canvassing
authority, Mayor Garver will declare the results official.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Section 67.004 of the Election Code pertaining to the canvass of returns
Draft Official Tabulation Form
Precinct Returns from. Elections Administrator
Vote Summary from Elections Administrator
Cover Memo
Item # B
Attachment number 1
Page 1 of 1
Excerpted from the Texas Election Code
Sec. 67.004. PROCEDURE FOR LOCAL CANVASS. (a) At the time set for
convening the canvassing authority for the local canvass, the presiding officer of the
canvassing authority shall deliver the sealed precinct returns to the authority. The
authority shall open the returns for each precinct and canvass them as provided by this
section. Two members of the authority constitute a quorum for purposes of canvassing an
electio.
(b) The canvassing authority shall prepare a tabulation stating for each
candidate and for and against each measure:
(1) the total number of votes received in each precinct; and
(2) the sum of the precinct totals tabulated under Subdivision (1).
(b-1) The tabulation in Subsection (b) must also include for each precinct the
total number of voters who cast a ballot for a candidate or for or against a measure in the
election. The secretary of state shall prescribe any procedures necessary to implement
this subsection.
(c) The canvassing authority may prepare the tabulation as a separate document
or may enter the tabulation directly in the local election register maintained for the
authority. The authority shall attach or include as part of the tabulation the report of early
voting votes by precinct received under Section 87.1231.
(d) The canvassing authority may compare the precinct returns with the
corresponding tally list. If a discrepancy is discovered between the vote totals shown on
the returns and those shown on the tally list for a precinct, the presiding judge of the
precinct shall examine the returns and tally list and make the necessary corrections on the
returns.
(e) On completion of the canvass, the presiding officer of the canvassing
authority shall deliver the tabulation to the custodian of the local election register unless
it is entered directly in the election register. The custodian shall preserve the tabulation
for the period for preserving the precinct election records.
(f) On completion of the canvass, the presiding officer of the canvassing
authority shall deliver the precinct returns, tally lists, and early voting precinct report
used in the canvass to the general custodian of election records. The custodian shall.
preserve them for the period for preserving the precinct election records.
Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. Amended by Acts 1989,
71st Leg., ch. 114, Sec. 10, eff. Sept. 1, 1989; Acts 1991, 72nd Leg., ch. 203, Sec. 1.01,
2.51; Acts 1991, 72nd Leg., ch. 554, Sec. 22, eff. Sept. 1, 1991; Acts 1993, 73rd Leg., ch.
728, Sec. 23, eff. Sept. 1, 1993; Acts 1997, 75th Leg., ch. 1.349, Sec. 32, eff. Sept. 1,
1997.
Amended by: Acts 2005, 79th Leg., Ch. 1107, Sec. 1.14, eff. September 1, 2005.
Item # B
UNOFFICIAL TABULATION
GENERAL ELECTION 09-May 2009
CITY OF GEORGETOWN
EARLY VOTING:
TOTAL
ELECTION DAY VOTING:
TOTAL'
PRECINCT 142
District 1
Ric Spencer: 1
Patty Eason: 33
168
9
18
314
0
2
345
0
0
357
2
7
369
5
3
370
0
1
484
0
0
PRECINCT 142 168
District 1
Ric Spencer: 1 3
Patty Eason: 29 12
314
1
6
345
0
0
357
2
5
369
1
3
370 484
1 0
0 0
17 >
9
64 r_
55
Total Votes: 1 1
1 27 1
2 1
0 1
9
1 8
1 1
1 0
81 = :
Total Votes: 1 30 1 15 1
7 ;s1
0 1=
7
1 4
1 1 1 0
64
I, George Garver, Mayor of the City of Georgetown, met with the Georgetown City Council, sifting as the Canvassing Board,
to canvass the results of the General Election of the City of Georgetown, held on May 9, 2009, and do hereby
certify that the figures on this Tabulation correspond with the figures on the Media Report provided by the
Williamson County Elections Administrator. Witness my hand on this 20th day of May, 2009.
Mayor George Garver
Presiding Officer of the Canvassing Authority
Item # B
GRAND'
TOTAL
26
119
145
CITY OF GEORGETOWN, DISTRICT 1
PREC REPORT -GROUP DETAIL REPORT-EL30A PAGE 0119-01
0142142
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
REGISTERED VOTERS - TOTAL . . . 1,275
BALLOTS CAST - TOTAL. . . . 82 38 2 34 8 0
VOTER TURNOUT - TOTAL . . . . . . . 6.43
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . .. . . . . . . . 2 3.13 1 0 1 0 0
PATTY EASON ........... 62 96.88 31 2 23 6 0
Total. . . . . . . . . . 64 32 2 24 6 0
PREC REPORT -GROUP DETAIL REPORT-EL30A PAGE 0146-01
0168 168
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
REGISTERED VOTERS - TOTAL 848
BALLOTS CAST - TOTAL 48 32 0 14 2 0
VOTER TURNOUT - T OTAL 5.66
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR I
RIC SPENCER. . . . . . . . . . . 12 28.57 9 0 2 1 0
PATTY EASON........... 30 71.43 18 0 12 0 0
Total. . . . . . . . . . 42 27 0 14 1 0
Item # B
PREC REPORT -GROUP DETAIL
REPORT-EL30A PAGE 0172-01
0314 314
TOTAL VOTES
%
EV - iVo
EV - paper ED - paper
ED - iVo
Prov and Late
REGISTERED VOTERS - TOTAL. 3,205
BALLOTS CAST - TOTAL. . . . . . . .
64
36
0 20
8
0
VOTER TURNOUT - TOTAL . . . . . . .
2.00
CITY OF GEORGETOWN, COUNCILMEMBER, D
1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . . . . . . . . . . 1
L11
0
0 0
1
0
PATTY EASON........... 8
8.89
2
0 2
4
0
Total. . . . . . . . . . 9
2
0 2
5
0
PREC REPORT -GROUP DETAIL
0345 345
TOTAL VOTES %
REGISTERED VOTERS - TOTAL . . 1,218
BALLOTS CAST - TOTAL. . . . . . . . 25
VOTER TURNOUT - TOTAL . . . . . . . 2.05
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . . .. . .. . .. 0
PATTY EASON........... 0
REPORT-EL30A PAGE 0330-01
EV - iVo EV - paper ED - paper ED - iVo Prov and Late
13 0 4 8 0
0 0 0 0 0
0 0 0 0 0
Item # B
PREC REPORT -GROUP DETAIL REPORT-EL30A PAGE 0348-01
0357 357
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
REGISTERED VOTERS - TOTAL . . . 1,458
BALLOTS CAST - TOTAL. . . 48 23 0 1.9 6 0
VOTER TURNOUT - TOTAL . . 3.29
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . .. . . . . . . . 4 25.00 2 0 2 0 0
PATTY EASON........... 12 75.00 7 0 2 3 0
Total. . . . . . . . . . 16 9 0 4 3 0
PREC REPORT -GROUP DETAIL REPORT-EL30A PAGE 0361-01
0369 369
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
REGISTERED VOTERS - TOTAL . . 2,999
BALLOTS CAST - TOTAL. . . 108 55 2 33 18 0
VOTER TURNOUT - TOTAL . . 3.60
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR I
RIC SPENCER. . . .. . .. . .. 6 50.00 5 0 1 0 0
PATTY EASON........... 6 50.00 3 0 3 0 0
Total. . . . . . . . . . 12 8 0 4 0 0
Item # B
PREC REPORT -GROUP DETAIL
RUN DATE:05/11/09 03:54 PM
0370 370
TOTAL VOTES %
REGISTERED VOTERS - TOTAL . . . 988
BALLOTS CAST - TOTAL. . . . 55
VOTER TURNOUT - TOTAL . . . 5.57
REPORT-EL30A PAGE 0370-01
EV - iVo EV - paper ED - paper ED - iVo
33 0 1.8 4
CITY OF GEORGETOWN, COUNCILMEMBER, D ITR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . .. . . . . . . . 1 50.00 0 0
PATTY EASON ........... 1 50.00 1 0
Total . . . . . . . . . . 2 1 0
1 0
0 0
1 0
Prov and Late
0
0
0
0
PREC REPORT -GROUP DETAIL REPORT-EL30A PAGE 0371-01
0484 484
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
REGISTERED VOTERS - TOTAL . . . 4,212
BALLOTS CAST - TOTAL. . . . 85 33 0 25 7 0
VOTER TURNOUT - TOTAL . . . . . . . 2.02
CITY OF GEORGETOWN, COUNCILMEMBER, D 1TR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR 1
RIC SPENCER. . . . . . . . . . . 0 0 0 0 0 0
PATTY EASON........... 0 0 0 0 0 0
Item # B
CITY OF GEORGETOWN, DISTRICT 1
SUMMARY REPT-GROUP DETAIL
RUN DATE: 05/12/09 11:57 AM
REPORT-EL45A PAGE 001
TOTAL VOTES % EV - iVo EV - paper ED - paper ED - iVo Prov and Late
CITY OF GEORGETOWN, COUNCILMEMBER, D ITR
CITY OF GEORGETOWN DISTRICT 1
VOTE FOR I
(WITH 8 OF 8 PRECINCTS COUNTED)
RIC SPENCER. . . . . . . .
. . 26
17.93
17
0
7
2 0
PATTY EASON.........
119
82.07
62
2
42
13 0
Total. . . . . . . . .
145
79
2
49
15
0
Over Votes . . . . . . . . .
0
0
0
0
0
0
Under Votes . . . . . . . . .
1
1
0
0
0
0
Item # B
City of Georgetown, Texas
May 20, 2009
Consideration and possible action to approve a resolution canvassing the votes for the May 9, 2009 General
Election, declaring results to be official -- Jessica Hamilton, City Secretary and Patricia E. Carls, City
Attorney
Votes were tabulated by the Williamson County Elections Division and unofficial results were announced
Saturday evening, May 9, 2009. At the Council meeting, in the previous item, a canvassing team will have
been appointed and will have made a determination as to the validity of the unofficial tabulation of the
results of the Election. The Draft Tabulation will become the Official Tabulation and will be considered
approved when you pass this resolution; and will be signed by the Mayor and added to the City of
Georgetown Election Register.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
ATTACHMENTS:
Resolution Canvassing May 9, 2009 Election
Cover Memo
Item # C
Attachment number 1
Page 1 of 2
A RESOLUTION CANVASSING THE RETURNS AND DECLARING THE
RESULTS OF THE CITY OF GEORGETOWN GENERAL ELECTION HELD
ON MAY 9, 2009
WHEREAS, the City Council. of the City of Georgetown, Texas ordered a general election to be
held on Saturday, May 9, 2009, for the purpose of the following:
To elect a Councilmember from City of Georgetown Single -Member District 1;
and
WHEREAS, the City Council has investigated all matters pertaining to said election, including
the ordering, giving notice, holding and making returns of said election; and
WHEREAS, the election officers who held said election have prepared the returns of the results
thereof, and the returns have been delivered to the City Council; and
WHEREAS, it appears from the returns, duly and legally made, that the following votes were
cast:
FOR COUNCILMEMBER DISTRICT 1
Ric Spencer 26
Patty Eason 119
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN TEXAS, that:
SECTION I.
The City Council officially finds and determines that the election was duly called; that proper
notice of the election was given in accordance with law; that the election was held in accordance
with law; that returns of the results of the election have been made and delivered, and that the
City Council has canvassed the returns, all in accordance with the law and the resolution calling
the election.
SECTION II.
It appears from said returns, duly and legally made, that Patty Eason was duly elected as
Councilmember for City Single -Member District 1.
Resolution No.
Canvass of May 9, 2009 General Election
Page 1 of 2 Pages
Item # C
Attachment number 1
Page 2 of 2
SECTION III.
It is further found and determined that in accordance with the order of this governing body, the
City Secretary posted written notice of the date, place and subject of this meeting on the bulletin.
board located outside of City Hall, a place convenient and readily accessible to the general
public, and said notice was posted and remained posted continuously for at least 72 hours
preceding the scheduled time of the meeting. A copy of the posting shall be attached to the
minutes of this meeting and shall be made a part thereof for all intents and purposes.
PASSED AND APPROVED on this 20th day of May, 2009.
Signed:
George Garver
Mayor
Attest:
Approved as to form:
Jessica Hamilton. Patricia E. Carls
City Secretary City Attorney
Resolution No.
Canvass of May 9, 2009 General Election
Page 2 of 2 Pages
Item # C
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Swearing in of re-elected incumbent Councilmember for District 1, Patty Eason -- Jessica Hamilton, City
Secretary
ITEM SUMMARY:
The Honorable State Representative Diana Maldonado will be giving Councilmember Eason the Oath of
Office.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # D
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Comments from re-elected incumbent Councilmember for District 1, Patty Eason -- Mayor George
Garver
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # E
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Swearing in of unopposed incumbent Councilmember for District 5, Pat Berryman -- Jessica Hamilton, City
Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # F
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Comments from unopposed incumbent Councilmember for District 5, Pat Berryman -- Jessica Hamilton,
City Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # G
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Presentation of appreciation to outgoing Mayor Pro Tem, Pat Berryman -- Mayor George Garver
ITEM SUMMARY:
FaW.1WWNIVOIu17.TON
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # H
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Consideration of election from the dais of a Mayor Pro Tern -- Mayor George Garver
ITEM SUMMARY:
11"0 'WL WNI OIu1, Worn
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # I
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Swearing in of Mayor Pro Tem -- Jessica Hamilton, City Secretary
ITEM SUMMARY:
FuW.1WWNIVOIu1, Worn
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # J
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Comments from incoming Mayor Pro Tem-- Mayor George Garver
ITEM SUMMARY:
FuW.1WW: WWA I .TON
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # K
City of Georgetown, Texas
May 20, 2009
SUBJECT:
Adjournment
ITEM SUMMARY:
SUBMITTED BY:
Jessica Hamilton, City Secretary
Cover Memo
Item # L