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Home My WebLink AboutAgenda CC 11.10.2009 WorkshopNotice of Meeting of the Governing Body of the City of Georgetown, Texas NOVEMBER 10, 2009 The Georgetown City Council will meet on NOVEMBER 10, 2009 at 4:00 P.M. at Council Chambers, 101 E. 7th Street If you need accommodations for a disability, please notify the city in advance. Policy Development/Review Workshop - A Workshop review update of Public Safety Needs Assessment and related impacts to the City's Facility Plan -- Paul Brandenburg, City Manager, Micki Rundell, Chief Financial Officer, and Terry Jones, Support Service Manager B Workshop presentation on water conservation, water rates and related financial policies -- Jim Briggs, Assistant City Manager of Utility Operations, Micki Rundell, Chief Financial Officer, and Glenn Dishong, Water Services Manager C Overview of Health Insurance coverage through participation in the Texas Municipal League Intergovernmental Employee Benefits Pool -- Kevin Russell, Director of Human Resource & Civil Service Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D Sec 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including this week's agenda items E Sec 551.072: Deliberation about Real Property - Value of land as it pertains to the City owned Albertson's building F Sec 551.087: Deliberation Regarding Economic Development Negotiations - Discussions or deliberations regarding commercial or financial information that the governmental body has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations. -Ringdale -Oliver -Viral Genetics -Dragon Adjournment Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2009, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Sandra Lee, City Secretary City of Georgetown, Texas November 10, 2009 SUBJECT: Workshop review update of Public Safety Needs Assessment and related impacts to the City's Facility Plan - - Paul Brandenburg, City Manager, Micki Rundell, Chief Financial Officer, and Terry Jones, Support Service Manager ITEM SUMMARY: As part of the 2007/08 budget, the City funded a facility needs assessment that focused on Public Safety and Municipal Court. The issues centered how to address the space needs at the Police Department, as well as, Municipal Court and Fire Administration. Brinkley Sargent Architects was selected to conduct this assessment and the results were presented to Council in fall 2008. There were several options discussed, including possibly relocating Police to the vacant Albertson's building or building a new facility. The decision was made to move forward with purchasing the Albertson's building to house both Police and Municipal Court, with Fire Administration to be relocated to another unnamed facility. The City purchased the Albertson's building in September 2008, after which, the City Council decided to hold off on moving forward with the proposed relocation and renovation of the Albertson's, to ensure that using the building as a police facility was the highest and best use of the property. Therefore, the City conducted a formal bid process for the consideration of selling the Albertson's building. Bids were received for the sale of the building on October 1, 2009 and the high bidder was approximately $800,000 below the established minimum bid that the City would accept. In addition, the City Council directed staff to revise the previously conducted needs assessment with updated costs and revised options. This presentation is that update. City Council will be presented various options for public safety: Option A Renovate Albertson's for Police & renovate Old Library forMunicipal Court and Fire Admin Option B Renovate Albertson's for both Police and MunicipalCourt Expand Fire Station 5 to include Fire Administration Option C Construct new Police Station and renovate Old Library for Municipal Court and Fire Admin Option D Renovate Old Library for Police and renovate City Office Building for Municipal Court offices Fire Administration would move to an expanded Fire Station 5 Police substation would also expand Fire Station 5 Staff is requesting additional direction from Council on how to proceed and we have asked Brinkley Sargent Architects to provide updated costs for options on what to do with Police, Fire Administration and Municipal Court. FINANCIAL IMPACT: SUBMITTED BY: Micki Rundell ATTACHMENTS: Facility Options for Public Safety Cover Memo Item # A Attachment number 1 Page 1 of 31 City of Georgetown Development Options for Public Safety Facilities October 26, 2009 Brinkley Sargent Architects was asked to provide budgets for several project options discussed with City Staff. Each of these options is based on particular design start dates. If the City must delay the start of any project, the budgets should be adjusted to account for the change in schedule. Brinkley Sargent Architects Item # A Attachment number 1 Page 2 of 31 Option A Step I - Renovate the Old Library to accommodate Municipal Court. Design Start — January 2010 Occupancy — August 201 1 Step 2 - Renovate the grocery store facility to accommodate the police Department. Design Start — January 2010 Occupancy — November 2011 Option A Summary: Court ■ Renovate 16,200 s.f.; Court to occupy 10,700 s.f. (projected long term needs) ■ Utilize existing 67 parking spaces at old Library. ■ Supplemental parking will need to be considered — Some options are street parking, parking at existing Police facility once they are moved, or possible shared County/City parking lot. Police ■ Renovate 55,684 s.f.; Police to occupy 42,004 s.f. (projected needs for 2017) ■ Utilize existing parking spaces at grocery store. Court Budget = $4,793,200 Police Budget = $15,164,900 Brinkley Sargent Architects 2 Item # A Attachment number 1 Page 3 of 31 City of Georgetown Option A Project Budget Georgetown Municipal Court Renovate Old Library October 26, 2009 Site Acquisition Land Cost 0 Closing Costs 0 Total 0 Testing Services Environmental Assessment 5,000 Subsurface Soils 0 Construction Materials 0 Total 5,000 Construction Renovation 2,721,600 Note B Demolition/Parking/Retaining Wall 420,000 Note C Site Fence 0 Note E Landscape 80,000 LEED Enhancements 0 Note E On -Site Water Retention 0 Note E Contingency 322,100 Note L Total 3,543,700 FF&E Furniture 235,400 Note F I.T. Backbone/Cabling 34,000 Note G I.T. Video Surveillance/Security System 15,500 Note K Telephone 32,700 Note H A/V Equipment 60,900 Note K Total 378,500 City Budgets Art Budget 0 C.M. at Risk Predesign Services 10,000 Electrical/Gas Service Impact Fees 30,000 Note K Moving Costs 40,000 Note K Off -Site Utility Development 0 Note E Site Survey 6,000 Owner Contingency 150,000 Total 236,000 Professional Services Program/Needs Assessment 0 Note J A/E Services 354,000 Note D Civil Engineering (On -Site) 28,000 Note K Civil Engineering Platting 0 Note E Civil Engineering (Off -Site Utilities) 0 Note E ADA Consulting 6,000 Landscape Design 12,000 Commissioning 35,000 Cost Estimating 16,000 AV/Acoustical Consulting 32,000 Interiors/FF & E Design 65,000 I.T. Cabling/Backbone Consultant 24,000 I.T. Secure Video Surveillance/Network Consultant 12,000 As Built Drawings 6,000 Reimbursable 40,000 Total 630,000 Total Project Cost 4,793,200 Note A Item # A Attachment number 1 Page 4 of 31 Budget Notes - Option A Library Renovation for Municipal Court 10/26/2009 General Notes: Note A: Updated Project Schedule Renovation 1/10 Design Start 9/10 Bid 10110 Construction Start 8/11 Occupancy Note B: 16,200 s.f. Library @ $168/s.f. Note C: Demolition cost for Police Training building @ $10.15/s.f.; replace with parking Note D: 10% of construction cost Note E: Not required as part of this scope of work Note F: Furniture @ $22/s.f.Court (10,700 s.f. of Court) Note G: I.T. Infrastructure @ $3.15/s.f. Note H: Telephone @ $3.05/s.f. Note J: Not included in this budget Note K: Scope undefined Note L: 10% of construction cost Note M: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10% Reduction 9/09 to 1/10 - 2.5% Reduction 1/10 to 9/10 - 5.25% Inflation Item # A Attachment number 1 Page 5 of 31 City of Georgetown Option A Project Budget Georgetown Police Building Renovate Grocery Store Building October 26, 2009 Site Acquisition Building Acquisition Cost 0 Closing Costs/Due Diligence 0 Total 0 Testing Services Environmental Assessment 0 Note N Subsurface Soils 3,000 Construction Materials 10,000 Total 13,000 Construction Renovation 8,102,000 Note B Police Support Buildings 888,000 Note C Maintenance Building 493,000 Note E Site Fence 223,000 Note K Parking 247,000 Note L Landscape 150,000 LEED Enhancements 0 Note M On -Site Water Retention 0 Note M Contingency 1,010,000 Note J Total 11,113,000 FF&E Furniture 756,000 Note F I.T. Backbone/Cabling 132,300 Note G I.T. Video Surveillance/Security System 180,000 Telephone 128,000 Note H Police Equipment 225,000 Crime Lab Equipment 178,000 A/V Equipment 380,000 Total 1,979,300 City Budgets Art Budget 0 Asbestos Abatement 0 Note N C.M. at Risk Predesign Services 14,000 Electrical/Gas Service Impact Fees 240,000 Note N City Computer/ Network Equipment 160,000 Note N Moving Costs 40,000 Off -Site Utility Development 0 Communications Tower/Antenna 0 Note D Site Survey 10,000 Owner Contingency 200,000 Total 664,000 Professional Services Site Submittal Process 10,000 A/E Services 944,600 Note O Civil Engineering (On -Site) 32,000 Note N Civil Engineering Platting 0 Note N Civil Engineering (Off -Site Utilities) 0 Note N ADA Consulting 6,000 Landscape Design 22,000 Commissioning 54,000 Cost Estimating 16,000 AV/Acoustical Consulting 62,000 Interiors/FF & E Design 96,000 I.T. Cabling/Backbone Consultant 32,000 I.T. Secure Video Surveillance/Network Consultant 46,000 As Built Drawings (existing building) 9,000 As Built Drawings (post construction) 6,000 Reimbursable 60,000 Total 1,395,600 Total Project Cost 15,164,900,1 Note A Rem # A Attachment number 1 Page 6 of 31 Budget Notes - Option A Renovate Grocery Store for Police Facility 10/26/2009 General Notes: Note A: Project Schedule Renovation 1/10 Design Start 10/10 Bid 1/11 Construction Start 11/11 Occupancy Note B: Renovate 55,684 s.f. @ $145.50/s.f. Note C: Police Support building 5,130 s.f. @ $173/s.f. Note D: Provided at other building locations Note E: Vehicle Maintenance & Service 2,646 s.f. @ $186/s.f. Note F: Furniture @ $18/s.f. Note G: I.T. Infrastructure @ $3.15/s.f. Note H: Telephone @ $3.05/s.f. Note J: 10% of construction cost Note K: 1,800 L.F. @ $124/L.F. Note L: 26 Public spaces @$25/s.f. x 380 s.f./space Note M: Not included in this budget Note N: Scope undefined Note O: 8.5% of construction cost Note P: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10 % Reduction in Costs 9/09 to 1/10 - 2.5% Reduction in Costs 1/10 to 9/10 - 5.25% Inflation Assumption Item # A Attachment number 1 Page 7 of 31 Option B Step I - Renovate the grocery store facility to accommodate the Police Department and Municipal Court. Design Start — January 2010 Occupancy — November 2011 Option B Summary: Court Court will need to move out to allow for Police expansion by 2023. The total public parking requirements for Court cannot be met at this site. Police Renovate 55,684 s.f.; Police to occupy 42,004 s.f. (projected needs for 2017). Future Police space needs will require Court to move out of the building around the year 2023. ■ All police staff in one location. Facility Budget = $I 5,61 1,880 Brinkley Sargent Architects Item # A Attachment number 1 Page 8 of 31 City of Georgetown Option B Project Budget Georgetown Police & Court Building Renovate Grocery Store Building October 26, 2009 Site Acquisition Building Acquisition Cost 0 Closing Costs/Due Diligence 0 Total 0 Testing Services Environmental Assessment 0 Subsurface Soils 3,000 Construction Materials 10,000 Total 13,000 Construction Renovation 8,074,180 Note B Police Support Buildings 888,000 Note C Maintenance Building 493,000 Note E Site Fence 223,000 Note K Parking 380,000 Landscape 150,000 LEED Enhancements 0 Note M On -Site Water Retention 0 Note M Contingency 1,021,000 Note J Total 11,229,180 FF&E Furniture 935,000 Note F I.T. Backbone/Cabling 163,700 Note G I.T. Video Surveillance/Security System 180,000 Telephone 158,500 Note H Police Equipment 225,000 Crime Lab Equipment 178,000 Note N A/V Equipment 440,000 Total 2,280,200 City Budgets Art Budget 0 Asbestos Abatement 0 Note N C.M. at Risk Predesign Services 14,000 Electrical/Gas Service Impact Fees 240,000 Note N City Computer/ Network Equipment 160,000 Note N Moving Costs 60,000 Off -Site Utility Development 0 Note N Communications Tower/Antenna 0 Note D Site Survey 10,000 Owner Contingency 200,000 Total 684,000 Professional Services Site Submittal Process 10,000 A/E Services 954,500 Note O Civil Engineering (On -Site) 32,000 Note N Civil Engineering Platting 0 Note N Civil Engineering (Off -Site Utilities) 0 ADA Consulting 6,000 Landscape Design 22,000 Commissioning 54,000 Cost Estimating 16,000 AV/Acoustical Consulting 62,000 FF & E Design 96,000 I.T. Cabling/Backbone Consultant 32,000 I.T. Secure Video Surveillance/Network Consultant 46,000 As Built Drawings (existing building) 9,000 As Built Drawings (post construction) 6,000 Reimbursable 60,000 Total 1,405,500 Total Project Cost 15.611.880 Note A m # A Attachment number 1 Page 9 of 31 Budget Notes - Option B Renovate Grocery Store for Police and Court 10/26/2009 General Notes: Note A: Project Schedule Renovation 1/10 Design Start 10/10 Bid 1/11 Construction Start 11/11 Occupancy Note B: Renovate 55,684 s.f. @ $145/s.f. Police 42,004 s.f. Court 9,952 s.f. Court must move out in 2020 for Police to expand Note C: Police Support building 5,130 s.f. @ $173/s.f. Note D: Provided at another location Note E: Vehicle Maintenance & Service 2,646 s.f. @ $186/s.f. Note F: Furniture @ $18/s.f. Note G: I.T. Infrastructure @ $3.15/s.f. Note H: Telephone @ $3.05/s.f. Note J: 10% of construction cost Note K: 1,800 L.F. @ $124/L.F. Note L: 26 Public spaces @$25/s.f. x 380 s.f./space Note M: Not included in this budget Note N: Scope undefined Note O: 8.5% of construction cost Note P: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10 % Reduction in Costs 9/09 to 1/10 - 2.5% Reduction in Costs 1/10 to 9/10 - 5.83% Inflation Assumption Item # A Attachment number 1 Page 10 of 31 Option C Step I - Construct new Police Facility at unknown site. Design Start — January 2010 Occupancy — July 2012 Step 2 - Renovate the Old Library to accommodate Municipal Court. Design Start — January 2010 Occupancy — September 2011 Option C Summary: Police ■ Construct new Police Facility (49,150 s.f. — area determined as needs for 2027) Court ■ Renovate 16,200 s.f.; Court to occupy 10,700 s.f. (projected long term needs) ■ Utilize existing 67 parking spaces at old Library. ■ Supplemental parking will need to be considered — Some options are street parking, parking at existing Police facility once they are moved, or possible shared County/City parking lot. Police Budget = $ 24,754,900 Court Budget = $4,793,200 Brinkley Sargent Architects 4 Item # A Attachment number 1 City of Georgetown Page 11 of 31 Option C Project Budget New Police Building (No Training) Undetermined Site October 26, 2009 Site Acquisition Land Cost 276,000 Note S Closing Costs 0 Note L Total 276,000 Testing Services Environmental Assessment 0 Note L Subsurface Soils 12,000 Construction Materials 60,000 Total 72,000 Construction Police Building 11,700,000 Note B New Training 0 Note M Support Building 867,000 Note C Maintenance Building 482,000 Note D Officer Memorial 0 Site Fence (Secure Lot) 347,000 Note E Parking 2,900,000 Note Q Landscape 300,000 Emergency Generator 200,000 On -Site Water Retention 150,000 LEED Enhancements (Silver) 423,600 Note N Contingency 1,720,000 Note O Total 19,089,600 FF&E Furniture 983,000 Note F/J I.T. Backbone/Cabling 196,600 Note G I.T. Video Surveillance/Network System 250,000 Telephone 191,700 Note H A/V Equipment 440,000 Police Equipment 225,000 Crime Lab Equipment 178,000 Note K Total 2,464,300 City Budgets Art Budget 0 C.M. at Risk Predesign Services 20,000 City Computer/Network Equipment 160,000 Note K Aid to Construction for Electric/Gas/Fiber 250,000 Moving Costs 50,000 Off -Site Utility Development 0 Note P Communication Tower / Antenna 0 Note M Site Survey 20,000 Owner Contingency 180,000 Total 680,000 Professional Services Site Submittal Process 10,000 A/E Basic Services 1,431,000 Note R Civil Engineering (On -Site) 80,000 Civil Engineering Platting 18,000 Civil Engineering (Off -Site Utilities) 0 Note P ADA Consulting 9,000 Commisioning 88,000 Landscape Design 48,000 LEED Consulting 94,000 Cost Estimating 20,000 AV/Acoustical Consulting 78,000 Interiors/FF & E Design 110,000 I.T. Cabling/Backbone Consultant 50,000 I.T. Secure Video Surveillance/Network Consultant 45,000 As Built Drawings 12,000 Reimbursable 90,000 Total 2,173,000 m#A Total Proiect Cost 24,754,900 Note A Attachment number 1 Page 12 of 31 Budget Notes - Option C New Police Facility - Unknown Site 10/26/2009 General Notes: Note A: Project Schedule 1/10 Design Start 1/11 Bid Date 7/12 Occupancy Note B: Police 49,150 s.f. @ $238/s.f. Note C: Police Support building 5,130 s.f. @ $169/s.f. Note D: Vehicle Maintenance & Service 2,646 s.f. @ $182/s.f. Note E: Aluminum fence 2,800 I.f. @ $124/I.f. Note F: Furniture @ $20/s.f. Note G: I.T. Infrastructure @ $4.00/s.f. Note H: Telephone @ $3.90/s.f. Note J: Exercise equipment not included Note K: Scope Undefined Note L: City owned site Note M: Not included within scope of work Note N: 2.5% of Construction Budget Allowance Note O: 10% of Construction cost Note P: Utilities available to site Note Q: $25/s.f. x 380 s.f./x 287 spaces Note R: 7.5% of Construction Cost Note S: 4.6 acre site required; Budget $60,000/acre per city direction Note T: Construction Cost Inflation Assumptions Previous Study Assumed 1/10 Bid Date 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10% Reduction in Costs 9/09 to 1/10 - Delete 3% Inflation Prediction 9/09 to 1/10 - 2.5% Reduction in Costs 1/10 to 1/11 - 7% Inflation Assumption Item # A Attachment number 1 Page 13 of 31 Option D I Step I - Renovate the Old Library to allow the Police to occupy. Design Start — January 2010 Occupancy — September 2011 Step 2 — Renovate a portion of City Building for Court to occupy. Design Start — January 2010 Occupancy — May 201 1 Option D I Summary: Police ■ Renovate 16,200 s.f. of Old Library. The total area for the Police Department will reach 34,950 s.f., which will not meet their 2017 space needs requirement. ■ Utilize existing 67 parking spaces. Court ■ Renovate 1,700 s.f. portion of existing City Building at 7`h and Main to accommodate Court Staff. ■ Renovate vacated Court staff spaces in current facility after staff relocates — approximately 900 s.f. to be used for Judges' offices, conference rooms, council storage, etc. ■ Exhibit of scope of City Building renovation work is attached. Police Budget = $ 4,999,300 Court Budget = $ 1,012,300 Brinkley Sargent Architects 5 Item # A Attachment number 1 Page 14 of 31 City of Georgetown Option D1 Project Budget Georgetown Police Building Renovate Old Library October 26, 2009 Site Acquisition Land Cost Closing Costs Total Testing Services Environmental Assessment Subsurface Soils Construction Materials Total Construction Renovation Demolition Existing Building Allowance Site Fence Parking Landscape LEED Enhancements On -Site Water Retention Contingency Total FF&E Furniture I.T. Backbone/Cabling I.T. Video Surveillance/Security System Telephone AN Equipment Total City Budgets Art Budget C.M. at Risk Predesign Services Electrical/Gas Service Impact Fees Moving Costs Off -Site Utility Development Site Survey Owner Contingency Total Professional Services Program/Needs Assessment A/E Services Civil Engineering (On -Site) Civil Engineering Platting Civil Engineering (Off -Site Utilities) ADA Consulting Landscape Design Commissioning Cost Estimating AV/Acoustical Consulting Interiors/FF & E Design I.T. Cabling/Backbone Consultant I.T. Secure Video Surveillance/Network Consultant As Built Drawings Reimbursable Total 0 0 0 5,000 0 0 5,000 2,721,600 Note B,M 0 Note C 600,000 Note K 0 Note E 0 Note E 80,000 0 Note E 0 Note E 340,000 Note L 3,741,600 324,000 Note F 51,000 Note G 15,500 49,400 Note H 25,100 465,000 0 10,000 30,000 Note K 20,000 Note K 0 Note E 6,000 150,000 216,000 0 307,700 28,000 0 0 6,000 12,000 35,000 12,000 20,000 65,000 24,000 16,000 6,000 40,000 571,700 Note J Note D Note E Note E Total Project Cost 4,999,300 Note A Item # A Attachment number 1 Page 15 of 31 Budget Notes - Option D1 Renovate Old Library for Police Expansion 10/26/2009 General Notes: Note A: Updated Project Schedule Renovation 1/10 Design Start 9/10 Bid 11/10 Construction Start 9/11 Occupancy Note B: 16,200 s.f. Library @ $168/s.f. Note C: Police annex building to remain Note D: 10% of construction cost Note E: Not required as part of this scope of work Note F: Furniture @ $20/s.f. Note G: I.T. Infrastructure @ $3.15/s.f. Note H: Telephone @ $3.05/s.f. Note J: Not included in this budget Note K: Scope undefined Note L: 10% of construction cost Note M: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10 % Reduction in Costs 9/09 to 1/10 - 2.5% Reduction in Costs 1/10 to 9/10 - 5.25% Inflation Assumption Item # A Attachment number 1 Page 16 of 31 City of Georgetown Option D1 Project Budget Courts Expansion Renovate Existing City Building October 26, 2009 Site Acquisition Land Cost 0 Note H Closing Costs 0 Note H Total 0 Testing Services Environmental Assessment 18,000 Note K Structural Analysis 8,000 Subsurface Soils 3,000 Construction Materials 10,000 Total 39,000 Construction Renovation 546,000 Note B/C Structural Enhancement 80,000 Note K Landscape 0 Contingency 62,600 Note D Total 688,600 FF&E Furniture 34,000 Note F I.T. Backbone/Cabling 10,000 Note K I.T. Video Surveillance/Security System 5,000 Note K Telephone 5,200 Note G A/V Equipment 0 Total 54,200 City Budgets Art Budget 0 C.M. at Risk Predesign Services 6,000 Electrical/Gas Service Impact Fees 15,000 Note K Moving Costs 5,000 Note K Off -Site Utility Development 0 Note E Site Survey 0 Owner Contingency 60,000 Total 86,000 Professional Services A/E Basic Services 83,000 Note L Civil Engineering (On -Site) 0 Civil Engineering Platting 0 Note E Civil Engineering (Off -Site Utilities) 0 Note E Structural Engineering 8,000 ADA Consulting 3,500 Landscape Design 0 Cost Estimating 6,000 AV/Acoustical Consulting 0 Interiors/FF & E Design 25,000 I.T. Cabling/Backbone Consultant 0 Note J I.T. Secure Video Surveillance/Network Consultant 0 Note J Existing Building As -Built Drawings 2,500 As Built Drawings 1,500 Reimbursable 15,000 Total 144,500 Total Project Cost 1,012,300 NoteA Item # A Attachment number 1 Page 17 of 31 Budget Notes - Option D1 Renovate Existing City Building for Court 10/26/2009 General Notes: Note A: Project Schedule 1/10 Design Start 9/10 Bid 10/10 Construction Start 5/11 Occupancy Note B: Renovation: 1,700 s.f. City Building @ $210/s.f. Renovation of 900 s.f. Existing Court Area Allowance @ $210/s.f. Note C: Building Demolition Cost Included in Renovation Cost Site Demolition Parking/Walks Note D: 10% of Construction Cost Note E: Not required as part of this scope of work Note F: Furniture @ $20/s.f. Note G: Telephone @ $3.05/ft. Note H: City Owned Site Note J: Assumes work to be covered by other city budget Note K: Scope Undefined Note L: 12% of Construction Cost Note M: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10 % Reduction in Costs 9/09 to 1/10 - 2.5% Reduction in Costs 1/10 to 9/10 - 5.25% Inflation Assumption Item # A Attachment number 1 Page 18 of 31 Option D2 Step I - Construct new facility for Police Department Design Start — January 2017 Occupancy — July 2019 Step 2 — Renovate the Old Library to accommodate Court. Design Start —January 2019 Occupancy — March 2020 Option D2 Summary: Police ■ Construct new Police Facility (49,150 s.f. — area determined as needs for 2027) Court ■ Renovate 16,200 s.f.; Court to occupy 10,700 s.f. (projected long term needs) ■ Utilize existing 67 parking spaces at old Library. ■ Supplemental parking will need to be considered — Some options are street parking, parking at existing Police facility once they are moved, or possible shared County/City parking lot. Note: This option is similar to Option C. It represents a delay in construction of a new police facility. The timing for relocating the Court functions to the old library must wait until the Police have vacated that building. The costs for each segment of this option are equivalent to the Option C budgets with additional cost due to inflation. Inflation is estimated at 7% per year. Police Budget = $ 38,450,695 Court Budget = $ 8,242,681 Brinkley Sargent Architects P Item # A Attachment number 1 Page 19 of 31 PUM I I Me". Eel-Ttre 1 _1 Fire Station with Fire Administration, Police Substation, and Public Works Satellite Service Center Design Start — January 2010 Occupancy — July 2011 Shell Road Option A Summary: Fire Station and Fire Admin ■ Fire Station is sized similar to current Fire Station #4 ■ Fire Administration portion integrated with station Police Substation ■ Budget estimates approximately 2,500 s.f. of space for police. ■ Separate entrance to substation, but will be under the same roof as the fire station. Public Works Satellite ■ Provides secondary materials location and equipment storage — street sweepers, dump trucks, etc. ■ Approximately 2,600 s.f. of space for stand-alone facility. ■ Covered equipment parking Facility Budget = $9,936,130 Brinkley Sargent Architects 7 Item # A Attachment number 1 City of Georgetown Page 20 of 31 Shell Road Option A Project Budget Fire Station, Police Substation, and PW Satellite City Owned Site October 26, 2009 Site Acquisition Land Cost 0 Note L Closing Costs 0 Note L Total 0 Testing Services Environmental Assessment 0 Note L Subsurface Soils 12,000 Construction Materials 60,000 Total 72,000 Construction Fire Station w/Fire Admin 3,440,050 Note B Police Substation 595,000 Note C Public Works Satellite Operations Facility 478,400 Note D Public Works Covered Secure Storage 60,800 Note E Public Works Covered Parking 32,000 Note S Site Fence (Secure Lot) 124,000 Note F Parking and Service Yard 1,875,000 Note Q Landscape 140,000 Note T Emergency Generator 50,000 On -Site Water Retention 100,000 LEED Enhancements (Silver) 173,000 Note N Contingency 706,820 Note O Total 7,775,070 FF&E Furniture 333,360 Note G/M I.T. Backbone/Cabling 66,700 Note H I.T. Video Surveillance/Network System 60,000 Telephone 65,000 Note J A/V Equipment 42,000 Kitchen Equipment 15,000 Note K Total 582,060 City Budgets Art Budget 0 C.M. at Risk Predesign Services 20,000 City Computer/Network Equipment 25,000 Note K Aid to Construction for Electric/Gas/Fiber 250,000 Moving Costs 50,000 Off -Site Utility Development 0 Note P Communication Tower / Antenna 0 Site Survey 14,000 Owner Contingency 150,000 Total 509,000 Professional Services Site Submittal Process 10,000 A/E Basic Services 583,000 Note R Civil Engineering (On -Site) 80,000 Civil Engineering Platting 18,000 Civil Engineering (Off -Site Utilities) 0 Note P ADA Consulting 9,000 Commisioning 54,000 Landscape Design 24,000 LEED Consulting 52,000 Cost Estimating 12,000 AV/Acoustical Consulting 22,000 Interiors/FF & E Design 62,000 I.T. Cabling/Backbone Consultant 24,000 I.T. Secure Video Surveillance/Network Consultant 10,000 As Built Drawings 8,000 Reimbursable 40,000 Total 998,000 m#A Total Proiect Cost 9,936,1R Note A Attachment number 1 Page 21 of 31 Budget Notes - Shell Road Option A Fire Station w/Fire Admin, Police Substation and Public Works Satellite 10/26/2009 General Notes: Note A: Project Schedule 1/10 Design Start 7/10 Bid Date 7/11 Occupancy Note B: Fire Substation Cost per City Budget (6,909 s.f. plus Fire Admin 7,545 s.f. = 14,454 s.f.) @ $238/s.f. Note C: Police Substation est. 2,500 @ $ 238/s.f. Note D: Public Works Satellite Facility @ 2,600 s.f. @ $184/s.f. Note E: Covered Secure Storage @ $3800/parking space; 16 spaces Note F: Aluminum fence 1,000 I.f. @ $124/I.f. Note G: Furniture @ $20/s.f. (Total s.f. = 19,554 s.f. - 2,886 bays = 16,668 s.f.) Note H: I.T. Infrastructure @ $4.00/s.f. Note J: Telephone @ $3.90/s.f. Note K: Scope Undefined Note L: City owned site Note M: Exercise equipment not included Note N: 2.5% of Construction Budget Allowance Note O: 10% of Construction cost Note P: Utilities available to site Note Q: $25/s.f. x 425 s.f./x 40 spaces + 58,000 s.f. service yard Note R: 7.5% of construction cost Note S: Carport structure @ $2,000 per space; 16 spaces Note T: Berming/Screening required on east property line (to adjacent school) Item # A Attachment number 1 Page 22 of 31 Fire Station with Fire Administration and Public Works Satellite Service Center Design Start — January 2010 Occupancy — July 2011 Shell Road Option B Summary: Fire Station and Fire Admin ■ Fire Station is sized similar to current Fire Station #4 ■ Fire Administration portion integrated with station Public Works Satellite ■ Provides secondary materials location and equipment storage — street sweepers, dump trucks, etc. ■ Approximately 2,600 s.f. of space for stand-alone facility. ■ Covered equipment parking Facility Budget = $8,938,635 Brinkley Sargent Architects Item # A City of Georgetown Shell Road Option B Project Budget Fire Station, Fire Administration and PW Satellite City Owned Site October 26, 2009 Site Acquisition Land Cost Closing Costs Total Testing Services Environmental Assessment Subsurface Soils Construction Materials Total Construction Fire Station w/Fire Admin Public Works Satellite Operations Facility Public Works Covered Secure Storage Public Works Covered Parking Site Fence (Secure Lot) Parking and Service Yard Landscape Emergency Generator On -Site Water Retention LEED Enhancements (Silver) Contingency Total FF&E Furniture I.T. Backbone/Cabling I.T. Video Surveillance/Network System Telephone A/V Equipment Kitchen Equipment Total City Budgets Art Budget C.M. at Risk Predesign Services City Computer/Network Equipment Aid to Construction for Electric/Gas/Fiber Moving Costs Off -Site Utility Development Communication Tower / Antenna Site Survey Owner Contingency Total Professional Services Site Submittal Process A/E Basic Services Civil Engineering (On -Site) Civil Engineering Platting Civil Engineering (Off -Site Utilities) ADA Consulting Commissioning Landscape Design LEED Consulting Cost Estimating AV/Acoustical Consulting Interiors/FF & E Design I.T. Cabling/Backbone Consultant I.T. Secure Video Surveillance/Network Consultant As Built Drawings Reimbursable Total Attachment number 1 Page 23 of 31 0 Note L 0 Note L 0 Note L 12,000 60,000 72,000 3,440,050 Note B 478,400 Note D 60,800 Note E 32,000 Note S 124,000 Note F 1,715,625 Note Q 140,000 Note C 50,000 100,000 154,000 Note N 629,400 Note O 6,924,275 283,360 Note G/M 56,700 Note H 50,000 55,300 Note J 55,000 15,000 Note K 515,360 0 20,000 22,000 250,000 45,000 0 0 14,000 150,000 501,000 10,000 519,000 80,000 18,000 0 9,000 54,000 24,000 50,000 12,000 18,000 60,000 24,000 10,000 8,000 40,000 926,000 Note K Note P Note R Note P Total Project Cost 8,938,6 rtio# PA Attachment number 1 Page 24 of 31 Budget Notes - Shell Road Option B Fire Station w/Fire Admin and Public Works Satellite 10/26/2009 General Notes: Note A: Project Schedule 1/10 Design Start 7/10 Bid Date 7/11 Occupancy Note B: Fire Substation Cost per City Budget (6,909 s.f. plus Fire Admin 7,545 s.f. = 14,454 s.f.) @ $238/s.f. Note C: Berm ing/Screening required on east property line (to adjacent school) Note D: Public Works Satellite Facility @ 2,600 s.f. @ $184/s.f. Note E: Covered Secure Storage @ $3800/parking space; 16 spaces Note F: Aluminum fence 1,000 I.f. @ $124/I.f. Note G: Furniture @ $20/s.f. (Total s.f. = 17,054 s.f. - 2,886 bays = 14,168 s.f.) Note H: I.T. Infrastructure @ $4.00/s.f. Note J: Telephone @ $3.90/s.f. Note K: Scope Undefined Note L: City owned site Note M: Exercise equipment not included Note N: 2.5% of Construction Budget Allowance Note O: 10% of Construction cost Note P: Utilities available to site Note Q: $25/s.f. x 425 s.f./x 25 spaces + 58,000 s.f. service yard Note R: 7.5% of construction cost Note S: Carport structure @ $2,000 per space; 16 spaces Item # A Attachment number 1 Page 25 of 31 Shell Road Option C Fire Station and Public Works Satellite Service Center Design Start — January 2010 Occupancy — July 2011 Shell Road Option A Summary: Fire Station ■ Fire Station is sized similar to current Fire Station #4 Public Works Satellite Provides secondary materials location and equipment storage — street sweepers, dump trucks, etc. Approximately 2,600 s.f. of space for stand-alone facility. Covered equipment parking Facility Budget = $6,477,800 Brinkley Sargent Architects Item # A City of Georgetown Shell Road Option C Project Budget Fire Station and Public Works Satellite City Owned Site October 26, 2009 Site Acquisition Land Cost Closing Costs Total Testing Services Environmental Assessment Subsurface Soils Construction Materials Total Construction Fire Station w/Fire Admin Public Works Satellite Operations Facility Public Works Covered Secure Storage Public Works Covered Parking Site Fence (Secure Lot) Parking and Service Yard Landscape Emergency Generator On -Site Water Retention LEED Enhancements (Silver) Contingency Total FF&E Furniture I.T. Backbone/Cabling I.T. Video Surveillance/Network System Telephone A/V Equipment Kitchen Equipment Total City Budgets Art Budget C.M. at Risk Predesign Services City Computer/Network Equipment Aid to Construction for Electric/Gas/Fiber Moving Costs Off -Site Utility Development Communication Tower / Antenna Site Survey Owner Contingency Total Professional Services Site Submittal Process A/E Basic Services Civil Engineering (On -Site) Civil Engineering Platting Civil Engineering (Off -Site Utilities) ADA Consulting Commissioning Landscape Design LEED Consulting Cost Estimating AV/Acoustical Consulting Interiors/FF & E Design I.T. Cabling/Backbone Consultant I.T. Secure Video Surveillance/Network Consultant As Built Drawings Reimbursable Total Attachment number 1 Page 26 of 31 0 Note L 0 Note L 0 Note L 12,000 60,000 72,000 1,644,340 Note B 478,400 Note D 60,800 Note E 32,000 Note S 124,000 Note F 1,662,500 Note Q 140,000 Note C 50,000 100,000 108,000 Note N 440,000 Note O 4,840,040 132,460 Note G/M 26,500 Note H 50,000 25,800 Note J 55,000 15,000 Note K 304,760 0 20,000 22,000 250,000 45,000 0 0 14,000 150,000 501,000 10,000 363,000 80,000 18,000 0 9,000 54,000 24,000 50,000 12,000 18,000 50,000 24,000 10,000 8,000 40,000 760,000 Note K Note P Note R Note P Total Project Cost 6,477,8 r-ho# PA Attachment number 1 Page 27 of 31 Budget Notes - Shell Road Option C Fire Station and Public Works Satellite 10/26/2009 General Notes: Note A: Project Schedule 1/10 Design Start 7/10 Bid Date 7/11 Occupancy Note B: Fire Substation Cost per City Budget (6,909 s.f.) @ $238/s.f. Note C: Berm ing/Screen i ng required on east property line (to adjacent school) Note D: Public Works Satellite Facility @ 2,600 s.f. @ $184/s.f. Note E: Covered Secure Storage @ $3800/parking space; 16 spaces Note F: Aluminum fence 1,000 I.f. @ $124/I.f. Note G: Furniture @ $20/s.f. (Total s.f. = 9,509 s.f. - 2,886 truck bays = 6,623 s.f.) Note H: I.T. Infrastructure @ $4.00/s.f. Note J: Telephone @ $3.90/s.f. Note K: Scope Undefined Note L: City owned site Note M: Exercise equipment not included Note N: 2.5% of Construction Budget Allowance Note O: 10% of Construction cost Note P: Utilities available to site Note Q: $25/s.f. x 425 s.f./x 20 spaces + 58,000 s.f. service yard Note R: 7.5% of construction cost Note S: Carport structure @ $2,000 per space; 16 spaces Item # A Attachment number 1 Page 28 of 31 Fire Admin Option Renovate the Old Library to accommodate Fire Administration Design Start — January 2010 Occupancy — July 2011 Fire Admin Summary: Renovate 16,200 s.f.; Fire Admin to occupy approximately 7,500 s.f. Remainder of building open for other City uses. Facility Budget = $4,1 18,700 Brinkley Sargent Architects 10 Item # A Attachment number 1 Page 29 of 31 City of Georgetown Option for Fire Admin Project Budget Georgetown Fire Administration Renovate Old Library October 26, 2009 Site Acquisition Land Cost 0 Closing Costs 0 Total 0 Testing Services Environmental Assessment 5,000 Subsurface Soils 0 Construction Materials 0 Total 5,000 Construction Renovation 2,721,600 Note B Site Fence 0 Note E Landscape 80,000 LEED Enhancements 0 Note E On -Site Water Retention 0 Note E Contingency 280,000 Note C Total 3,081, 600 FF&E Furniture 150,000 Note F I.T. Backbone/Cabling 23,700 Note G,K I.T. Video Surveillance/Security System 15,500 Note K Telephone 22,900 Note H,K A/V Equipment 20,000 Note K Total 232,100 City Budgets Art Budget 0 C.M. at Risk Predesign Services 10,000 Electrical/Gas Service Impact Fees 30,000 Note K Moving Costs 25,000 Note K Off -Site Utility Development 0 Note E Site Survey 6,000 Owner Contingency 150,000 Total 221,000 Professional Services Program/Needs Assessment 0 Note J A/E Services 308,000 Note D Civil Engineering (On -Site) 28,000 Note K Civil Engineering Platting 0 Note E Civil Engineering (Off -Site Utilities) 0 Note E ADA Consulting 6,000 Landscape Design 12,000 Commissioning 35,000 Cost Estimating 16,000 AV/Acoustical Consulting 32,000 Interiors/FF & E Design 60,000 I.T. Cabling/Backbone Consultant 24,000 I.T. Secure Video Surveillance/Network Consultant 12,000 As Built Drawings 6,000 Reimbursable 40,000 Total 579,000 Total Project Cost 4,118,700 Note A em # A Attachment number 1 Page 30 of 31 Library Renovation for Fire Admin Budget Notes 10/26/2009 General Notes: Note A: Updated Protect Schedule Renovation 1/10 Design Start 9/10 Bid 10/10 Construction Start 7/11 Occupancy Note B: 16,200 s.f. Library @ $168/s.f. Note C: 10% of construction cost Note D: 10% of construction cost Note E: Not required as part of this scope of work Note F: Furniture @ $20/s.f.Fire (7,500 s.f. of total) Note G: I.T. Infrastructure @ $3.15/s.f. (7,500 s.f.) Note H: Telephone @ $3.05/s.f. (7,500 s.f.) Note J: Not included in this budget Note K: Scope undefined Note L: Construction Cost Inflation Assumptions 9/08 to 9/09 - Delete 9% Inflation Prediction 9/08 to 9/09 - 10% Reduction 9/09 to 1 /10 - 2.5% Reduction 1/10 to 9/10 - 5.25% Inflation Item # A Attachment number 1 Page 31 of 31 O Q 0 � C 0 E U) i 0 Q > E 0 0 rn U O 0 A.- N (Z Z5 0 m � U) u_ U) _ C O () C O CO O cc LL N O O Q CO O O � f0 (DN O a) y - > M LO O _ c Z U 'O O V> co N 0 •O U wyE C V- — O C c _0 a) a) a) oc Y3�j a@)om� O Na) E N NaU- E O (OO)> � IL c,4 Ea Oca U C Q O O N O) N U U O Q > > r Q � � i C6 Cn Z Z (n U) a) R 0 0 O 0 0 O O I,- O) W C C C C C C C C C y M M CO M M M CO M M 0 W W J O M 6 O04 O C7 00 M (D N co LO O O O O CD a+ N r 00 00 CD 0 t0 rl- M CD O 0O CDr O OD L M C O N d7 O 00 r toN O O'* O c7 O co O Cfl 00 (fl CD O O M (�O O) — LLO CM O O N O M N co OO) M r- —NCO 44 r 69 t`O ^ NO E9 M — O fR N04 et 69 O Ln L6 �i 00 co 00 � E!i EA v) � � E Qf l 16Fi N O O O 00 o LO � O t N E4 ffi 03 03 03 l0 03 H H a) H H N H O cn O O a) � CL � C N O .� y " N U m p C6 a)a) .y coJ 0 LO U co-O J tU/1 �_ cr _a o0 -00 i -a .0 0 � M a) o o 0 Q J a O U a) a) > J a) U_ a) a) > m f6 _U O E a)- m t06 r Oa. a) E -t U a > O V -tU a)O O O a) O a) O IS O U0_1 l(Li ZU U Z U c CL m o c 0 (1).2 O a) C � O U) O rp (1) Z C U o '— ., Co D c O N C U Q U O d LL d 7 O 0 U C !C 3 � � V _ i 7 75 7 0) O O O W (U 1 C C 0 W W J O O O 0 O C) 0 0 00 N Gc'q', E/? ;; Ln (DM to00 7 M M co M O ti �co 0100"t 0 co 44 M � � � O) O) O O M (0 E.) 1 16q 69 tM 0 0 0 03 H O U � a) U M _ 0) fn O a-Y N -C.2 C y Q a 0) a) a) O � a u- '0 3 m U- 3— m c O C a) O f6 c O f6 '� 16 U) 19 U Y N a) (DE fn >p FL> LL _ O — m� O N W N N O Item # A City of Georgetown, Texas November 10, 2009 SUBJECT: Workshop presentation on water conservation, water rates and related financial policies -- Jim Briggs, Assistant City Manager of Utility Operations, Micki Rundell, Chief Financial Officer, and Glenn Dishong, Water Services Manager Over the past several months, staff has been working to develop various water conservation rates that address multiple issues, including conservation while maintaining revenue requirements. Staff has identified several policy issues that are impacted by rates and revenue requirements. Highlights include: The majority of the City's water revenue is collected from variable rate revenue, rather than fixed cost revenue, meaning, that volumetric revenue is funding debt service and other fixed rate costs, thus exposing the City to revenue risks associated with weather changes and conservation. In 1985, the City chose to base their revenue requirement on a volumetric bases to encourage growth and to assist the low and fixed income rate payers. Since that time, our system and rate base has changed considerably. Creates the need to possibly re-evaluate our rate and revenue methodology. The fixed rate charges have not been adjusted since 1985 and do not match the AWWA standards for scaling costs associated with meter size, meaning that the fee rates are not scaled adequately or proportionally. In the event that weather is hotter than normal, such as the summer of 2009, excess volumetric revenues are collected and those funds are then used to "cash fund" capital expansion in the next year. In a wetter than average year, water revenues can be less than projected, thus causing a revenue shortfall within the fund. Since volumetric revenue is funding debt service, there could be inadequate/ insufficient revenues to meet debt requirements, as well as, operating costs. "Conservation" by definition should result in less water usage and thus result in less revenue The original intent of conservation rates was to have the 10-15% of users that required an additional 30% increase in infrastructure capacity to pay more due to their higher demand. It was a revenue generator that was used to offset higher costs to the entire rate base. As Georgetown has grown, its higher per capita consumption also impacts conservation efforts by further escalating capital infrastructure necessary to meet that demand. The General Government and Finance Subcommittee met on September 28 and again on October 27 to discuss these issues. The following is the recommendation from the committee: 1. Raise the base charge rate on 3/a" meters to $18.50 over the next 2 years; a $1 change each year. 2. Revise the volumetric changes over the next 2 years to match the remaining revenue requirement needed to fund the debt issued on the plant expansion. For example $2.25 goes to $2.30 then in year 2 $2.30 to 2.35 if needed after fixed rate adjustment is made. 3. Create a conservation block starting at 75,000 gallons. 4. Create a super commercial user block to charge $3 per 000/gal for usage over 10 million gallons in a month. 5. Scale meter charges to meet the AWWA scaling factors. The charges should be phased in over the next 4 years. 6. Change the water rate ordinance to include review of water rates every 3 years with proposed changes reflecting the change in the Regional CPI figure, and those proposed rates to be rounded to the nearest nickel. These changes should be presented in the same year as the water impact fees. 7. Establish a "low income" process similar to sewer to assist low income customers 8. Establish a "rainy day" reserve independent of the "contingency reserve" in the Water Fund to offset weather related revenue impacts. Cover Memo Item # B This recommendation is the focus of the workshop. A short presentation will also be made at the workshop. FINANCIAL IMPACT: SUBMITTED BY: Micki Rundell ATTACHMENTS: Water Rate Analysis Water Presentation Cover Memo Item # B Attachment number 1 Page 1 of 5 N o NCU 1.6 CU i N K E E Y o o U 67 — E ._.: E E U E 9 w O a c a c e L N� UN o e m o e N m �ood�i o e fp N o e o viro u c o q O u> V �oonCoCoC00 Z G V V vj t0 A N N V O N N t0 M N M V N C U M O � N N M M V u0l t 0 C O 7 O O O O O O O O O Item #B Attachment number 1 Page 2 of 5 2.. a o 0 Wan d E E w Z am 1!44 0 w d c o t � U r e e o ODD ONi r 16 e o V Obi s6 L6 e o � fNp vi L6 e o 0 O N (D ac m _ W th V V t6 O N Qi u') T T �o�NNNNNro�� Zft N r M V V N C N N N N N N N U N N C N N Nth V� 0 �000000000� E o 7 0 0 _ 0 0 _ 0 0 _ 0 0� o 0 Item # B Attachment number 1 Page 3 of 5 N K K Z d �o E E 0 U E N M a c e L Urr<o o e m o e V �o N o e N v5N.6 o 0 0 O N q '2 u c"' m q Cd rnvo v t0 fA � ,ado H rnv aio M V t0 3 ar . Z�� NNNNNmn� N r M V V N C 0 C O 7 U O O O O O O O O O Item #B Attachment number 1 Page 4 of 5 N K K Z d �o E E 0 U E N M a c e L Urr<o o e m o e V �o N o e N v5N.6 o 0 0 O N q '2 u c"' m q Cd rnvo v t0 fA � ,ado H rnv aio M V t0 3 ar . Z a'O��NrMvvu�Oi NNNNNmn� C 0 C O 7 U O O O O O O O O O Item #B Attachment number 1 Page 5 of 5 o ao c0 N Cl)M M O N O 00 O 00 M 't N (D LO r- O O G V L(j 00 C O N N O 6) � 00 Lr) M (N O O) N O LO M 00 N CO QO O) LO N CD LO LO Lr) N O V 00 N CO O d L W W � a CDiaia M Y Y > W) LO y O O � O � L �+ H4 6a Z M } C y d N 7 d d E u Z Z � LO M Ef} LO 0 Efl LO 0 Ef} LO 0 Efl LO 0 Ef} O N CO V O O O O O N N N N N (0 LO O � N Lr) O M � N M N U O i O � (0 L N (N T- O N LO N LO O O C O O O Q N X _O O W 7C) C C6 O � � O N O N O M V U O) O L Q O O Q) N N N _ C :3 M U o E �UU L O O . — 3: O O C O CD O O O 0I M O O i N O LO LO 00 (n CG > a� ca ca N U) L L U Q r N L O CD LL Z a- Item # B City Council Workshop November 10, 2009 Issues & Objectives o Water rates and related revenues o Conservation impacts o Capital improvement financing o Proposed policy revisions Potential impacts to bond rating Include in Fiscal & Budgetary Policy o Next steps Water Rate Methodology o Based majority of revenue requirement on volumetric rate Developed in 1985 Encourage growth Assist low and fixed income users Fit the time and the system System and community demographics changed Higher per capita water usage Current Water Rates Monthly fixed rate - $16.50 Does not cover actual fixed costs such as: o Debt Service o Not adjusted since 1985 Variable rates - $2.25 per/000 Currently funding MORE than variable costs Not adjusted since 2003 Exposes City to weather related revenue risks Increased demand/revenue in dry hot weather Potential revenue shortfall in wet conditions Conservation Water Rates o Established in 1997 o Original intent to have 10-15% users that arE requiring 30% capacity expansion pay Revenue generator to offset costs of capacity expansion to rate base Higher consumption = escalated infrastructu needs 4 Conservation revenue < cost of capacity addit o Escalating block rates o Conservation should result in less usage = less water revenue Impacting Issues Water demand exceeds production capacity Ground water less drought tolerant Higher demands on aquifer Peak capacity at LWTP exceeded $12M expansion of LWTP to begin 2010 • Annual increase in debt service > $750,000 • Increases capacity for system growth • Surface water backup to ground water resource Water Conservation Program Conservation Plan Required by TCEQ Goal to reduce average consumption o Current average use: 210 gal/per day o City goal by 2020: 180 gal/per day o TWDB recommended use: 140 gal/per day Adjust conservation rates to impact consumption Increase rates to lower usage for irrigation Drought Contingency Plan one element of Conversation Plan Determines steps in managing water resources Peak Demand Trend u mge aeemooai treatment req. Review Rates Adjust existing rates by inflation Implement over 2 years Possibly modify blocks Determine elasticity of rate impact Revenue impacts Revenue demand increases due to increased debt service for capital expansion Proposed Rates Step 1 generates $156,000-$200,000 in additional Revenue. Step 2 generates up to $800,000 additional revenue over current rates and represents the full 11.07% inflation adjustment since 2003. Current funding strategy Currently, volumetric rates/revenues fund current operations and debt service Sell more water to fund capital expansion Use excess revenue from dry year to pay cash for capital expansion and lower debt requirement Adequate funding method if: Surplus of treated water is available for use Weather impacts are minimal Impacts of Water Conservation Conservation goal to reduce consumption and lower water demand o Should result in less volumetric revenue o Due to rate structure, could impact ability to fund debt and operations • Less $$$ / More DEBT • Impact times coverage ratio Bond rating impact Attachment number 2 Page 7 of 10 Item # B Conservation Rate Blocks Volumetric Residential 16k - Austin Pflugerville Brushy Creek Round Rock Chisholm Trail Jonah Cedar Park Leander Georgetown Recommended Actions Create a "funding reserve" within the Water Fund Use excess Water Revenues from wet year to offset potential revenue shortfall due to weather Will require issuing more debt and reserving cash for weather related impacts Current "CASH on HAND" not used to fund LWTP expansion Create a conservation rate at 75K gallons Create $3.00 per/K000 gallons — "super user" Uses over 10 million gallons per month Recommended Actions o Adjust volumetric rates as recommendeduR o Adjust "base rate" to fund added fixed costs • Lowers impact to volumetric rate • Help in promoting conservation without negative revenue impact 4 • Implement over 2 years beginning January 2010 o Adjust rates every 3 years by CPI index I o Create "low income" discount to base rate Adjust meter size fees to match AWWA standard Implement over 4 years Non -potable irrigation rates o Currently under review o Irrigation rates don't fund cost of services • Current rate $0.85 per 000/gals • Proposed 2-step increase $0.95 per 000/gal — Effective January 1, 2010 6 months notice provisions $1.05 per 000/gal — Effective January 1, 2011 Next Steps Finalize proposed rates Determine blocks/volumetric rate and possible change to base rate First reading of ordinance planned — November 24 agenda o Establish water rate/revenue policy Recognize potential risk associated with volumetric revenues — "Water Rainy Day Reserve" Incorporate into Fiscal & Budgetary Policy April 2010 for 2010/11 budget process QUESTIONS? City of Georgetown, Texas November 10, 2009 SUBJECT: Overview of Health Insurance coverage through participation in the Texas Municipal League Intergovernmental Employee Benefits Pool -- Kevin Russell, Director of Human Resource & Civil Service ITEM SUMMARY: The Texas Municipal League Intergovernmental Employee Benefits Pool (TMLIEBP) is an program created solely by Texas political subdivisions under the provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code (the "Interlocal Cooperation Act") authorizes local governments to enter into contracts with one another to provide a governmental service or function that each local government could have performed individually, and also authorizes the creation of an administrative agency to supervise the performance of such a contact. The Attorney General's office has interpreted this statute as allowing local governments to act together to form self-insurance programs to cover governmental functions and services. Because local governments individually are authorized to provide health insurance coverage, they may also enter into agreements with each other under the Interlocal Cooperation Act to form self insurance programs to cover such risks. The TMLIEBP is the agency created by the parties to such an Interlocal Agreement to administer the insurance program. They currently utilize the United Health Care Network, however, they do requests for proposals to negotiate for the best networks, pharmacy benefits, etc. for their pool participants. FINANCIAL IMPACT: SUBMITTED BY: Kevin Russell, Director of Human Resource & Civil Service Cover Memo Item #C City of Georgetown, Texas November 10, 2009 SUBJECT: Sec 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including this week's agenda items FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # D City of Georgetown, Texas November 10, 2009 SUBJECT: Sec 551.072: Deliberation about Real Property - Value of land as it pertains to the City owned Albertson's building ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # E City of Georgetown, Texas November 10, 2009 SUBJECT: Sec 551.087: Deliberation Regarding Economic Development Negotiations - Discussions or deliberations regarding commercial or financial information that the governmental body has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations. -Ringdale -Oliver -Viral Genetics -Dragon ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jessica Hamilton, City Secretary Cover Memo Item # F