HomeMy WebLinkAboutMIN 12.10.2024 CC-W&RMinutes of the City Council
City of Georgetown, Texas
Tuesday, December 10, 2024
The Georgetown City Council met on Tuesday, December 10, 2024 at 3:00 PM at Council and Court Building,
510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City
Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at
808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711.
The following Members were in attendance: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French,
Ron Garland, Ben Stewart, and Josh Schroeder.
1. Policy Development and Discussion -Workshop
Mayor Schroeder called the meeting to order at 3:03 p.m.
1.A Amendment to the Bond Approved Joint YMCA Project
Presentation and discussion regarding an update to the bond approved joint YMCA project -- Wayne
Nero, Assistant City Manager, and Jeff Andresen, YMCA
Nero introduced the item and project background, and then turned the presentation over to
Andresen. Andresen presented and reviewed: YMCA's original plan without a partner; additional
scenarios with City partner; plan including everything from December 2023; February 2024 planning
meeting where the first look at reduced square footage with outdoor water feature was seen; current
design as of June 2024; facility use diagram; and project budget. Rich Carlton presented and noted
the probable cost update and what's driving up the cost. Andresen with YMCA presented and
reviewed: current status of YMCA funding; a portion of the funds have been secured through ongoing
successful fundraising efforts by the local Georgetown Founders Committee/ Board and the
Association Board; committed donors, pending donor commitments totaling $1,140,000, and
remaining naming opportunities; current project status for wastewater line and site
development/building; what was originally included in the MOU (Memorandum of Understanding);
impact of $15,000 gymnasium; impact on programming; next steps regarding design and needed
decision; deed restriction update; site plan; operating and construction agreement status; and facility
naming decision.
Nero reviewed the needed Council feedback.
General discussion among Council, YMCA, and staff regarding how the name does need to include
City of Georgetown somehow to show partnership and Council being agreeable to suggested building
adjustments for programming made by the YMCA team.
1.13 Water Resource Planning Update
Presentation, discussion, and possible direction on development of additional water resources --
Laurie Brewer, Assistant City Manager
Brewer presented and reviewed: how the City's service area is among the fastest growing in the
nation; growth projections; Integrated Water Resource Plan; Georgetown's water supply;
diversification of water supply; supply options through 2070; water supply projections including
conservation, groundwater, reclaimed and reused water, and aquifer storage and recovery; and next
steps.
Council had no questions or comments.
1.0 Presentation and Discussion of the 4th Quarter Financial Report
Presentation and discussion regarding the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement
Corporations (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the
quarter ended September 30, 2024 -- Nathan Parras, Assistant Finance Director
Parras presented and reviewed: fourth quarter background; General Fund revenue budget sources,
projections versus actuals, sales tax, property tax, franchise fees, PILOT (payment in lieu of taxes),
Planning and Development revenue, Fire and EMS revenue, Parks and Recreation, expense budget
sources, personnel, operations, increases due to one -time and ongoing base budget additions, and
remove of solid waste services from the General Fund; Electric Fund revenue budget sources, budget
versus actuals, Electric sales revenue, expense budget, purchased power, year-to-date quarterly net
purchase power comparison for FY2023 and RY2024, capitalization of labor to CIP, personnel
expenses, meet reserve requirements for FY2024, and roll forward amendment for approximately
$24.7 million for capital projects; and Water Fund revenue budget sources, budget versus actuals,
water charges, wastewater charges, irrigation charges, rate increase that became effective October
of 2023, impact fee revenue, expense budget, water revenue, water expense, meeting fund balance
reserve requirements, and roll forward amendment of approximately $23 million.
General discussion among Council and staff regarding clarification on amounts being rolled forward;
traffic impacts fees and racking of fees in different funds; and check register charges shown online
related to paying agent fees for bonds.
1.D FY2024 Year -End Budget Amendment
Presentation and discussion regarding the FY2024 Year -End Budget Amendment -- Mayra Cantu,
Budget Manager
Cantu presented and reviewed: that a year -end amendment is sometimes required to formally adopt
known overages presented to the Council in the year-end projections workshop during the summer,
or other clean up items required by the Charter; General Fund amendments needed for recognition of
FEMA reimbursement for Winter Storm Mara, Solid Waste Fund transfer, drone equipment purchase;
general capital projects amendments for recording of highway safety lighting grant revenue for
Williams Drive, DB Wood, and solid waste; Water and Fleet Fund amendments for South Lake Water
Treatment Plan, fuel station, and vehicles; Solid Waste and GTEC amendments; Special Revenue
Funds amendments for Sidewalk Fund, CDBG, Parks at Westhaven PID administration expenses,
Rivery TIRZ, Court technology, Court security, and energy efficiency and conservation; Self Insurance
Fund amendments for medical claims; and next steps.
Council had no comments or questions on this item.
Mayor Schroeder recessed the meeting into Executive Session at 4:22 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
2.A Executive Session 12.10.2024
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Long-term water supply contracts
Sec. 551.072 Deliberations about Real Property
- Deliberation regarding the possible purchase of an approximately 19-acre property located at 31801
Ronald W. Reagan Blvd., Georgetown TX 78633, as part of the planned construction of the Northlands
Wastewater Treatment Plant
- Deliberation regarding a proposed settlement for the acquisition of new Right -Of -Way from property
owned by CFT NV Developments, LLC, and located at 1009 University Avenue W., Georgetown TX
78628 as part of the SH 29 Roadway Expansion Project
3. Regular Session -This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6:01 p.m.
Mr. Garland was in attendance for the Workshop and Executive Session, but not the remaining portions of
the meeting.
3.A Call To Order 12.10.2024
Pledge of Allegiance
Recognitions
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Ben Stewart to Approve the authorization of the City of
Georgetown to enter into negotiations for the acquisition of a Real property located at 31801 Ronald
W. Reagan Blvd., Georgetown TX 78633, as part of the planned future expansion of the Northlands
Wastewater Treatment Plant; and further move to authorize the City Manager to negotiate the terms
and consideration of the above acquisition agreement, and to execute all necessary documents
related to the Real Estate purchase for the future expansion of the Northlands Wastewater Treatment
Plant in accordance with the terms discussed in Executive Session.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization the City of Georgetown
to settle the acquisition of a new Right -Of -Way across a portion of property owned by CFT
Developments, LLC and identified with WCAD Parcel ID R472212, as part of the SH 29 West Roadway
Expansion Project in accordance with the terms discussed in executive session, and further move to
authorize the City Manager to execute all necessary documents related to the aforementioned Right -
Of -Way acquisition in accordance with the terms discussed in executive session for the SH 29
Roadway Expansion Project.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on
which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting.
You will be called forward to speak when the Council considers that item. Only persons who have delivered
the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three
minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted
time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to
another speaker must also submit a form and be present at the meeting.
On a subject not Hosted on the agenda: An individual may address the Council at a regular City Council
meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday
meeting, with the individual's name and a brief description of the subject to be addressed. Only those
persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three
minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or
cs@georgetown.org.
4.A Public Wishing to Address 12.10.2024
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with
one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon
individually as part of the Regular Agenda.
Shawn Hood recused himself from the vote for the Consent Agenda due a conflict on Item 5.U.
Moved by Kevin Pitts; seconded by Jake French to Approve as presented. Motion Approved: 5 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
5.A City Council Minutes for Meetings Held on 11.12 and 11.26.2024
Consideration and possible action to approve the meeting minutes Council meetings held on
Tuesday, November 12, and Tuesday, November 26, 2024 -- Robyn Densmore, City Secretary
5.6 Civil Service Commission Member Appointment
Consideration and possible action to approve a Resolution confirming the appointment of Gordon
Pierce to a term on the Fire Fighters' and Police Officers' Civil Service Commission -- David Morgan,
City Manager
5.0 Annual adoption of the City's Investment Policies - Resolution
Consideration and possible action to approve a Resolution formally adopting the City's Investment
Policies for Fiscal Year 2025 -- Nathan Parras, Assistant Finance Director
5.D 4th Quarter Financial Report
Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement
Corporations (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the
quarter ended September 30, 2024 -- Nathan Parras, Assistant Finance Director
5.E Resolution for Annual Agreement with Williamson Central Appraisal District
Consideration and possible action to approve a resolution authorizing payments of $373,179 for the
City's pro -rata portion, and $3,296 for the Village Public Improvement District's pro-rata portion, of
the cost of operation of the Williamson Central Appraisal District (WCAD) -- Nathan Parras, Assistant
Finance Director
5.F Georgetown Youth Girls Softball Association Facility Use Agreement
Consideration and possible action to approve the initial term of a facility use agreement with
Georgetown Youth Girls Softball Association (GYGSA) at the VFW Softball Fields for the operation of a
youth softball program -- Kimberly Garrett, Parks and Recreation Director
5.G Interlocal Agreement with Williamson County for the use of the I.O.O.F. Scatter Garden
Consideration and possible action to approve an Interlocal Agreement with Williamson County for
use of the Scatter Garden at I.O.O.F. Cemetery -- Kimberly Garrett, Parks and Recreation Director
5.H Resolution - Authorizing City Staff to Apply to CAMPO and TxDOT for Grants in FY2025
Consideration and possible action authorizing city staff to submit to the Capital Area Metropolitan
Planning Organization (CAMPO) Transportation Alternatives and Carbon Reduction and the Texas
Department of Transportation (TxDOT) Highway Safety Improvement Program grants in FY2025 -- Lua,
Saluone, P.E., Transportation Manager
5.1 Resolution Amending Utility Evaluation Fees
Consideration and possible action to approve a resolution amending Water and Wastewater Utility
Evaluation fees -- Caleb Fuhrer, P.E., Asst. Systems Engineering Director and Wesley Wright, P.E.,
Systems Engineering Director
5.J Professional Services Agreement with CDM Smith for the Three Forks Water Reclamation
Facility
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to approve a professional services agreement with CDM Smith,
Inc. for professional services associated with the Three Forks Water Reclamation Facility Project in
the amount of $7,427,815.00 -- Wesley Wright, P.E., Systems Engineering Director, and Chris
Pousson, CIP Manager
5.K FY25 -Fire Brush Truck Purchase
Consideration and possible action to approve the purchase a Freightliner M2-106 Type 3 Brush Truck
from Siddons-Martin Emergency Group through the Buy -Board Contract #746-24 (FIRE) for a cost not
to exceed $550,568.00 -- John Sullivan, Fire Chief
51 Purchase of Stryker Power -Pro and Stair -Pro
Consideration and possible action to approve the purchase of two Stryker Power -Pro Cots and two
Stair- Pros from Stryker (Howmedica) Corporation for a total cost not to exceed $90,000.00 -- John
Sullivan, Fire Chief
5.M Citywide Camera Replacements, Server Replacements, and Security Installations by Convergint
Technologies
Consideration and possible action to approve purchase of Citywide camera replacements, server
replacements, security installations, maintenance, and repairs by Convergint Technologies of Austin,
TX in the amount of $450,000.00 per Sourcewell contract 030421-CTL -- Eric Johnson, Public Works
Director, and Trish Long, Facility Services Manager
5.N Three -Year Service Agreement for City Facilities Generator Inspection and Maintenance with
Clifford Power
Consideration and possible action to approve a three-year service agreement for City facilities
generator inspection and maintenance with Clifford Power of Austin, Texas for the amount of $
259,584.60 through Buyboard contract # 757-24 -- Eric Johnson, Public Works Director, and Trish
Long, Facility Services Manager
5.0 Airport Facility Lease with Southwest Aerospace Technologies
Consideration and possible action to approve a 30-year facility lease between the City of Georgetown
and Southwest Aerospace Technologies (S.W.A.T.) for an unimproved hangar located at 302 Wright
Brother Dr at the Georgetown Executive Airport at Johnny Gantt Field -- Eric Johnson Public Works
Director, and Matthew Sommerfeld, Airport Manager
5.P SCADA Solutions- Substation SCADA Equipment Upgrades
Consideration and possible action to approve an agreement with SCADA Solutions, LLC to provide
services regarding substation SCADA equipment upgrades and configurations for a term of 18 months
and in an amount not to exceed $240,000 -- Daniel Bethapudi, General Manager of Electric Utility
5.Q Milsoft FieldSyte Module Addition
Consideration and possible action to approve an addendum to the Milsoft Utility Solutions Contract
Update (Consolidation) for Software, Services and Support with Milsoft Utility Solutions, Inc.,
Contract # 23-0026 -LA, to add additional features to the Outage Management and FieldSyte modules
for a three-year term in an amount not to exceed $87,000.00 -- Jose Espinoza Torres, Electric
Engineering Supervisor
5.11 Contract with United Healthcare for Medical Stop Loss Reinsurance
Consideration and possible action to approve a resolution awarding the medical stop loss insurance
benefit contract to United Healthcare effective January 1, 2025, for a total not to exceed $207.29 per
employee per month and authorizing the City Manager to negotiate and enter such contract --
Merrilee Paige, Assistant Director of Human Resources
5.S Contract with Gaffney Consulting LLC for Workday HCM Support
Consideration and possible action to approve a contract with Gaffney Consulting LLC, effective
January 1, 2025 for Workday HCM post go -live and on -going support services for an amount not to
exceed $130,000.00 -- Merrilee Paige, Assistant Director of Human Resources
5.T IT Equipment Purchase -Servers for South Lake Water Treatment Plant
Consideration and possible action to approve the purchase of two (2) Dell servers from Waypoint
Government at a total cost of $85,805.68 -- Chris Bryce, IT Director and James Davis, IT Operations
Manager
5.0 Second Reading - 2024-13-REZ - 502 West 10th Street
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.1762 acres
out of the Lost Addition, Block 61 (pt) from the Office (OF) zoning district to Single Family Residential
(RS) zoning district, for the property generally located 502 W 10th Street (2024-13-REZ) -- Sofia
Nelson, Planning Director
6. Legislative Regular Agenda
6.A Second Reading - 2024-8-SUP -1701 NE Inner Loop
Second Reading of an Ordinance on a request for a Special Use Permit (SUP) for the specific use of
Multi -Family in the General Commercial (C-3) zoning district on the property located at 1701 NE Inner
Loop, Georgetown, TX 78626, bearing the legal description of 6.44 acres out of the John Berry Survey,
Abstract No. 51 (2024-8-SUP) -- Sofia Nelson, Planning Director
Nelson presented and reviewed: the Aerial Map; previous Concept Plan; updated Concept Plan;
proposed building types for the application; note on site plan related to possible changes in design;
approval criteria for Sec. 3.07.030 and 3.07.040; Council action from November 26, 2024 meeting;
and ownership discussion at first reading.
Nelson read the ordinance caption.
General discussion among Council and staff regarding the addition of proposed condition and its
impact on the submitted site plan, drive aisles, and what changes would be allowed administrative
abilities.
Ethan Harwell with Kimley Horn representing the applicant presented and reviewed the reduction in
number of condos, decreased parking demand, increased guest parking, and limited flexibility offered
in current Code.
Council sought clarification on how to make the correct motion to account for the suggested
amendment.
Moved by Kevin Pitts; seconded by Shawn Hood to Approve as presented with the addition of
condominium plat requirement and removal of note on the plat requirements.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
6.B First Reading -Amending the FY2024 Annual Budget for Year -End Obligations.
First reading of an Ordinance amending the FY2024 Annual Budget for Year -End obligations that were
not known at the time the budget was adopted -- Mayra Cantu, Budget Manager
Cantu presented and noted that the item was reviewed during the Workshop help earlier today.
Cantu read the Ordinance caption.
Moved by Kevin Pitts; seconded by Amanda Parr to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
6.0 Courthouse View Protection Waiver 2024-1-CVW - 601 South Austin Avenue
Public Hearing and Possible Action on a request for a waiver from the requirements of the Courthouse
View Protection Overlay District to allow the viewpoint to the courthouse to be affected between
approximately Clay Street to Rivery Blvd along IH- 35 and between 5th Street and 6th Street along
Austin Avenue by a proposed building for the property located at 601 S. Austin Avenue, bearing the
Legal description of 0.33 acres out of Block 38, Lots 7-8, City of Georgetown (2024-1-CVW) -- Sofia
Nelson, Planning Director
Nelson presented and reviewed: Location Map; Downtown Master Plan applicability; renderings of
project; View Corridor Map; photos of the property from the highway; how the application complies,
partially complies, or does not comply with the approval criteria for UDC Section 3.27.060; and the
need for a Council vote of simple majority plus one.
General discussion among Council and staff regarding architectural features mentioned in the design
guidelines.
Brain Birdwell representing the applicant presented and reviewed: that the project went to HARC for
conceptual review; concerns with height of architectural feature on the corner of the building;
reviewed other options with the architect; towers on corner buildings in the downtown historic
district; how the applicant does have four total options for the design; and how the applicant is willing
to will go back to HARC as needed to discuss option.
Mayor Schroeder opened and closed the public hearing at 6:37 p.m. as there were no speakers.
General discussion after the motion among Council and staff regarding appreciation for staff being
prepared with multiple options.
Moved by Ben Stewart; seconded by Mike Triggs to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
6.D Creation of the Preserve at Water Oak PID
Public Hearing and possible action to approve a "Resolution of the City of Georgetown, Texas,
Authorizing and Creating the Preserve at Water Oak Public Improvement District in accordance with
Chapter 372 of the Texas Local Government Code" -- Nick Woolery, Assistant City Manager
Woolery presented and reviewed the background and next steps.
Woolery read the Resolution caption.
General discussion among Council and staff regarding PID administration fees and how no advisory
board outside of the Council will be created.
Mayor Schroeder opened and closed the public hearing 6:40 p.m. as there were no speakers.
Moved by Jake French; seconded by Shawn Hood to Approve as presented. Motion Approved: 6- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ben Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:41 p.m.
These minute a approved at the meeting of r LA l 'L02,1
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