HomeMy WebLinkAboutAgenda CC 03.23.2004Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, March 23, 2004
I
The Georgetown City Council will meet on Tuesday, March 23, 2004 at 05:00:00 PM at the City Council
Chambers, 113 E. 7th Street, the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live and made available for broadcast
by the local cable company.
Regular Session to convene and continue Executive Session, if necessary
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Brazos River Authority regarding Operations and Maintenance of the Stillhouse Raw Water Pipeline
- Lower Colorado River Authority regarding purchase of the Lost Pines Generating Unit from Calpine and Load Cap
Impact
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.087: Deliberations Regarding Economic Development Negotiations
Special Workshop to Review Budget Ranking Criteria - To begin at 5:00 P.M.
C Workshop discussion of the 2004/05 budget process, including the review of preliminary ranking criteria for
budget priorities -- Micki Rundell, Director of Finance and Administration and Paul Brandenburg, City
Manager
Regular Session - To begin no earlier than 6:00 P.M.
(The City Council for the City of Georgetown reserves the right to adjourn into executive session at any time during
the course of this meeting to discuss any of the matters listed below, as authorized by Texas Government Code
Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and
551.086 (Economic Development).
Call to Order
Pledge of Allegiance
Comments from the dais regarding the following items:
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
- Presentation by George Hernandez of Lone Star Infrastructure regarding SH130
Announcements and Comments from City Manager
Public Wishing to Address Council
City Council Agenda/March 23, 2004
Page 1 of 3 Pages
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
Consideration and possible action to approve the minutes of the Council Workshop on Monday, March 8,
and the Regular City Council Meeting of Tuesday, March 9, 2004 — Sandra Lee, City Secretary
Consideration and possible action to approve a contract amendment between the City of Georgetown and
Roming, Parker and Kasberg L.L.P. for professional services related to Airport Road and Drainage
rehabilitation — Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for
Utility Operations
Consideration and possible action on the award of bid for the installation of concrete piers for vehicle
canopy structures at the Municipal Complex to Cormike Construction in the amount of $21,988.00 -- Mark
Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operatiohs
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed
abandoning a portion of the thirty-seven and one half foot (371/2') Drainage Easement on the west side of
Lot 69, Block C, in Cimarron Hills, P.U.D., Phase One, Section Two, located at 110 Paloma Point — Jim
Babcock, Development Technician and Amelia Sondgeroth, Director of Planning and Development
Authority to apply for a FEMA grant — Clay Shell, Assistant Fire Chief and Anthony Lincoln, Fire Chief
Discussion and possible action regarding the proposed funding for the Wolf Ranch SH 29 Project —
Micki Rundell, Director of Finance and Administration
Consideration and possible action to authorize First Southwest Company to proceed with the preparation
of the required bond offering documents for the upcoming 2004 bond issue — Mick! Rundell, Director of
Finance and Administration
Second reading of an ordinance of the City of Georgetown renaming a portion of Shell Road to
Wildwood Drive -- Anthony Lincoln, Fire Chief
Public Hearings/ First Readings
1. Public Hearing to consider an ordinance rezoning Crestview Addition, Unit 1, Block 2, Lot 1, from
RS, Residential Single Family to OF, Office District located at 1602 Williams Drive — Bobby Ray,
Chief Development Planner & Amelia Sondgeroth, Director of Planning and Development
2. First Reading of an ordinance rezoning Crestview Addition, Unit 1, Block 2, Lot 1, from RS,
Residential Single Family to OF, Office District located at 1602 Williams Drive — Bobby Ray, Chief
Development Planner & Amelia Sondgeroth, Director of Planning and Development
3. Public Hearing on an ordinance providing for the annexation into the of City 3.11 acres, more or
less, in the Joseph P. Pulsfier Survey, located at the 1310 Country Club Road — Ed Polasek,
Chief Long Range Planner and Amelia Sondgeroth, Director Planning and Development Services
4. Public Hearing on an ordinance providing for the annexation into the City of 9.01 acres, more of
less, in the John Powell Survey, which are Lots 1 and 2, Kelley Trust Phase 4-A— Ed Polasek,
Chief Long Range Planner and Amelia Sondgeroth, Director Planning and Development Services
5. Public Hearing on an ordinance providing for the annexation into the City of 30.42 acres, more or
less, in the Burrell Eaves Survey, North of Texas Drive, for Sun City Neighborhoods 24B-2 and
40 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director Planning and
Development Services
City Council Agenda/March 23, 2004
Page 2 of 3 Pages
6. Public Hearing on an ordinance providing for the annexation into the City of 57.141 acres, more
or less, In the John Pulsifer Survey, located north of River Chase Subdivision, which is River
Chase II -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director Planning and
Development Services
7. Public Hearing regarding Amendments to Sections 3.13.010(B & D), 4.04.030(G), and 16.05 and
Adding New Sections 3.13.010(E & F), 3.13.040(E), and Adding New Section 4.10 of the Unified
Development Code (UDC) pertaining to the Old Town Oveday District -- Quana Childs, City
Architect, and Amelia Sondgeroth, Director of Planning and Development Services.
8. First Reading of an ordinance Amending Sections 3.13.010(B & D), 4.04.030(G), and 16.05 and
Adding New Sections 3.13.010(E & F), 3.13.040(E), and Adding New Section 4.10 of the Unified
Development Code (UDC) pertaining to the Old Town Overlay District — Quana Childs, City
Architect, and Amelia Sondgeroth, Director of Planning and Development Services.
10. First Reading of an ordinance amending Ordinance 2004-16, Section 4.16.070 of the Code of
Ordinances, pertaining to the reinstatement of sunsetted homestead tax exemption provisions if an
election on a "tax freeze" fails -- Gabe Sansing, Councilmember for District 2 and Doug Smith,
Counciimember for District 3
assignment of the Northern Lands
-: Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hail, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2004, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/March 23, 2004
Page 3 of 3 Pages
Council Meeting Date: March 23, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT
Consideration of the award of a bid for concrete piers for vehicle canopies to Cormike
Construction Company in the amount of $21,988.00.
ITEM SUMMARY
Bids were accepted for the installation of twenty-six concrete piers at the Municipal Complex
for the purpose of supporting two vehicle canopies scheduled for erection in April. Council approved
the purchase of these canopies at the October 14 meeting. Staff is recommending award of this bid
to the low bidder, Cormike Construction of Georgetown.
The purpose of this installation is to provide protection from the weather for our heavy
equipment and vehicles. Each pier is to be drilled four -foot into rock, which will be approximately
fifteen foot deep according to engineering specifications.
SPECIAL CONSIDERATIONS
Cormike Construction is a local contractor.
FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.)
Total amount of this bid is $21,988.00. Funds for this work are available in the Street
Department maintenance account and the Electric Utility maintenance account.
COMMENTS (from City Attorney, staff, boards and commissions)
ATTACHMENTS (list individually)
1. Bid tabulation
Submitted By:
Miller, Transportation Manager
Jim Briggs, Assistant City Manager for Utilities
Concrete Piers for Vehicle Canopies
Bid Tabulation
Contractor
Connike Construction
Troy Bonnet Construction
Quality Steel Erectors
A-1 Coring
Amount
$21,988
$22,000
$26,000
No response
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gendaltem: COncrc �ef5�Om5 • Prepared by:ouncil Date: IWCA Z3 oY Date: 3-17 OY
Agenda Item Check List - Financial Impact
1. Was it budgeted?
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2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
CO -5-1 46 62
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? If so, how?
Year.
Department
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
8. Estimated staff hours:
9. Cross -divisional impact:
Finance
Review ❑
Council Meeting Date: March 23, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract
amendment between the City of Georgetown and Roming, Parker and
Kasberg L.L.P. for professional services relating to the Airport
Road and Drainage rehabilitation.
ITEM SUbIIdARY:
Airport Road between Lakeway Drive and Vortac has suffered
considerable damage over the past few years due to increased
construction traffic at the airport. Last years funds identified
to make repairs on this section of roadway were rolled into this
year's budget as the road's failures grew beyond the budgeted
amount to make the repairs.
Initial investigations indicate repairs will cost more than
some rehabilitation techniques. Engineering services from Roming,
Parker, and Kasberg L.L.P. are needed to help find the best
solution and design for the rehabilitation of this section of
roadway.
Other engineering services to be performed with this project
will consist of Asphalt overlay design, bid and award and
construction administration of specified maintenance projects.
Staff recommends approval of the contract amendment between
the City of Georgetown and Roming, Parker and Kasberg L.L.P. for
professional services for an amount not to exceed $44,500.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
$44,500.00 to be used from account # 101-6914-00
Airport Road
COMMENTS:
None
ATTACHMENTS:
Engineering proposal.
Submitted By: Jim Briggs, Mark Miller,
Assistant City Manager Transportation Services
for Utilities Manager
ROMING, PARKER & KASBERG, L.L.P.
CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773-3731 Fax (754) 773-6667 mail®rpkengineers.com
WM. MACK PARKER P.E.
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
March 11, 2004
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: City of Georgetown
Proposal for Airport Road Street and Drainage Rehabilitation
Georgetown, Texas
Dear Mr. Briggs:
W. CLAY ROMING, P.E.
Partner Emeritus
This letter proposal is in response to your request for basic and special engineering services
required to provide construction drawings for street and drainage improvements for:
The Airport Road Street and Drainage Rehabilitation
The charges for this work are shown on Attachment "A" of this letter. We have priced the
work according to the facts that we know about the project as of this date. Lump Sum charges
are shown and will not change unless the scope of work is expanded, at which time we will
meet with you and plan accordingly. The following are tasks that we have included in the
work schedule:
PRELIMINARY ENGINEERING PHASE. This phase involves determination of project
scope and economic and technical evaluation of feasible alternatives. Services during this
phase include:
1. Obtaining and reviewing available data and consulting with the City to clarify
and define the CITY's requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others
additional data or services. These additional services may be include
photogrammetry, investigations and consultations, compilation of hydrological
data, traffic studies, materials engineering, assembly of zoning, deed, and other
restrictive land use information, and environmental assessments and impact
statements.
F79
Mr. Jim Briggs
March 11, 2004
Page Two
3. Identifying and analyzing requirements of governmental authorities having
jurisdiction to approve the design of the project, and participating in
consultations with such authorities.
4. Providing analyses of the CITY's needs, planning surveys, and comparative
evaluations of prospective sites and solutions.
5. Providing a general economic analysis of the CITY's requirements applicable
to various alternatives.
6. Consulting with the CITY, reviewing preliminary reports, clarifying and
defining the project requirements, reviewing available data, and discussing
general scheduling. Conferences may also be required with approving and
regulatory governmental agencies and affected utilities.
7. Advising the CITY as to whether additional data or services are required, and
assisting the CITY in obtaining such data and services.
8. Geotechnical evaluation of existing conditions of the roadway and substructure
and determination of alternatives to rehabilitate the existing roadway.
9. Review final schematic for roadway section.
DESIGN PHASE. The basic services for the final design phase includes:
1. Preparing construction drawings and specifications showing the character and
extent of the project based on the survey data.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based
on the final drawings and specifications.
Mr. Jim Briggs
March 11, 2004
Page Three
3. Furnishing the necessary engineering data required to apply for regulatory
permits from local, state, or federal authorities. This is distinguished from and
does not include detailed applications and supporting documents for government
grant-in-aid or planning grants that would be furnished as additional services.
Fees for any local, state or federal construction permit applications are not
included as part of the professional fee charges. These will be paid by the
CITY.
4. Preparing basic documents related to construction contracts for review and
approval by the CITY (and the CITY's legal and other advisors). These may
include contract agreement forms, general conditions and supplementary
conditions, invitations to bid, instructions to bidders, insurance and bonding
requirements, and preparation of other contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings,
specifications, and other contract documents.
6. Design the final plans for the project.
7. Design surveys including the transfer of validated benchmarks to the proposed
area.
8. Design and submittal (if required) of WPAP reports to the TCEQ for project
acceptance in the Re -charge Zone of the Edwards Aquifer.
9. Meet regularly with the City of Georgetown Staff to review the progress of the
design and coordinate any conflicts that arise.
BIDDING PHASE. Services under this phase include:
1. Assisting the CITY in advertising for and obtaining bids for the construction
contract, maintaining a record of prospective bidders to whom bidding
documents have been issued, attending pre-bid conferences, and receiving and
processing fees for bidding documents.
2. Issuing addenda as appropriate to interpret, clarify or expand the bidding
documents.
Mr. Jim Briggs
March 11, 2004
Page Four
3. Assisting the CITY in determining the qualifications and acceptability of
prospective constructors, subcontractors and suppliers.
4. Attending the bid openings, preparing bid tabulation sheets and providing
assistance to the CITY in evaluating bids or proposals and in assembling and
awarding contracts for construction, materials, equipment and services.
CONSTRUCTION PHASE. Services under this phase involve consulting with and advising
the CITY during construction and are limited to those services associated with performing as
the CITY's representative. Such services comprise:
1. Preparing for and conducting a pre -construction conference and issuing a Notice
to Proceed on behalf of the CITY.
2. Reviewing shop and erection drawings submitted by the constructors for
compliance with design concept.
3. Reviewing laboratory, shop and mill test reports on materials and equipment.
4. Visiting the project site as construction proceeds to observe and report on the
progress and the quality of the executed work.
5. Issuing necessary interpretations and clarifications of contract documents,
preparing change orders requiring special inspections and testing of the work,
and making recommendations as to the acceptability of the work.
6. Preparing sketches required to resolve problems due to actual field conditions
encountered.
7. Preparing record drawings from information submitted by the CONTRACTOR.
Mr. Jim Briggs
March 11, 2004
Page Five
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing facilities
• Research of existing utilities
• Survey existing streets and facilities
• Geotechnical Analysis of the existing roadway and subgrade
• Rehabilitation design of Airport Road
• Design of drainage improvements at Airport Road
• Final Design Schematics of the plans
• Clearance from state and federal environmental agencies
• Asphalt overlay design for Walnut (3d to 12'"), 3`d Street ( Holly to Walnut), 4d'
Street (College to Walnut), 5d' Street (College to Walnut), College Street (2od to 6d'),
9" Street (Ash to Main) and 10" Street (Ash to Church)
• Project to be bid and awarded
• Construction Administration of the project
• Record drawing produced and delivered to the City
If this proposal is agreeable, please return two executed originals to our office.
Sincerely,
R. David Patrick, P.E.
RDP/crc
SUMMARY OF CHARGES FOR SERVICES
2003 - 2004 CAPITAL IMPROVEMENTS PROJECT
FOR THE AIRPORT ROAD STREET AND DRAINAGE REHABILITATION
PROJECT
GEORGETOWN, TEXAS
TASK
The Airport Road Street and
Drainage Rehabilitation Project
I. BASIC SERVICES
A. Preliminary Design & Schematics
$
7,000.00
B. Final Design
$
15,000.00
C. Bidding
$
4,000.00
D. Construction Administration
$
6,000.00
TOTAL BASIC SERVICES
$
32,000.00
II. SPECIAL SERVICES
A. Design Surveys
$
4,500.00
B. Geotechnical Investigations
$
6,000.00
C. Construction Staking
$
2,000.00
TOTAL SPECIAL SERVICES
$
12,500.00
Agenda Item: 41r Ri e6,4
Council Date: /'lams l 7-3rd 0
Prepa:3-17�
Mark
Date:
Agenda Item Check List - Financial Impact
1. Was it budgeted?
2. Is it within the approved budgeted amount?
3. /f not, where is the money coming from?
4. Is there something (budgeted) that won't get done because you are spending these funds? ff
so, please explain.
/v0
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? N so, how?
Year:
Department.
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
8. Estimated staff hours:
9. Cross -divisional impact:
Finance
Review ❑