HomeMy WebLinkAboutAgenda CC 02.10.2004Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, February 10, 2004
. i
The Georgetown City Council will meet on Tuesday, February 10, 2004 at 05:00.00 PM at the City Council
Chambers, at 101 E. 7th Street, the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live and made available for broadcast
by the local cable company.
Regular Session to convene and continue Executive Session, if necessary
A Sec.551.071 consultation with attorney
- Pending Litigation
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072 deliberation on real property
- Discussion and possible action regarding acquisition of property for downtown parking and city facilities
Special Workshop - To begin at 5:00 P.M.
C Discussion regarding proposed property tax ordinances — Micki Rundell, Director of Finance and
Administration and Paul Brandenburg, City Manager
Regular Session - To begin no earlier than 6:00 P.M.
(The City Council for the City of Georgetown reserves the right to adjourn into executive session at any time during
the course of this meeting to discuss any of the matters listed below, as authorized by Texas Government Code
Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and
551.086 (Economic Development).
D Call to Order
E Pledge of Allegiance
F Comments from the dais regarding the following items:
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
G Announcements and Comments from City Manager
H Public Wishing to Address Council
Neil Cochran regarding sidewalk on Western Trail.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
City Council Agenda/February 10, 2004
Page 1 of 3 Pages
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
I Consideration and possible action to approve the minutes of the Council Workshop on Monday, January
26, the Regular City Council Meeting of Tuesday, January 27, and the Special Meeting on Tuesday,
February 3, 2004 -- Sandra Lee, City Secretary
J Consideration and possible action regarding the recommendation by the Main Street Advisory Board to
update the City of Georgetown Main Street Advisory Boad Bylaws, Section 5.4 Citizen Participation —
Shelly Hargrove, Main Street Manager
K Consideration and possible action regarding the recommendation by the Main Street Advisory Board for the
approval of a Facade Fund grant for $2000 in Historic Preservation/Red Poppy Festival Revenue Funds to
downtown property owners, Barbara and Dennis Falcone — Shelly Hargrove, Main Street Manager
L Consideration of approval for the purchase of two Skagg mowers from Georgetown Outdoor Power in the
amount of $24,990.00 — Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and
Administration
M Consideration of an award of the annual bid for sodium hypochlorite, cyanuric acid, calcium hypochlorite
and muratic acid to Chlor-Serv, Inc. in the estimated annual amount of $18,370.00 — Terry Jones,
Purchasing Director and Randy Morrow, Director of Parks and Recreation
N Consideration and possible action to approved the payment to CAP-TEX, Inc. for wastewater pumping
services through the and of Fiscal Year 2004, in the amount of $24,000.00 — Glenn Dishong, Water
Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
O Consideration and possible action to award the bid for landscape repair services to TRU-GREEN of
Austin, Texas and to set a budget amount of $20,000.00 for the remainder of Fiscal Year 2004 — Glenn
Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
P Consideration and possible action to approve a resolution approving a joint agreement for election
services between the City, the Williamson County Elections Administrator, and the Georgetown
Independent School District (GISD) and appointing the Election Officials for the General Election to be held
on Saturday, May 15, 2004, to elect City Councilmembers for Districts 3, 4, and 7 -- Sandra D. Lee, City
Secretary
Q Consideration and possible action to authorize staff to guarantee architectural services to Croslin and
Associates for certain city facilities if a November 2004 bond election to fund those facilities is successful
and if the city is satisfied with the conceptual design services rendered by Croslin and Associates prior to
the bond election -- Tom Yantis, Assistant City Manager
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Appointments
1. Consideration and possible action to approve the appointment of new members and chair
persons to the boards and commissions as well as appointment of members to replace vacancies
for unexpired terms on certain boards and commissions — Mayor Gary Nelon
2. Consideration and possible action to approve the appointment of members to the Bond
Committee — Mayor Gary Nelon
3. Consideration and possible action to appoint Howard Fomby to the Airport Master Plan Planning
Advisory Committee — Gabe Sansing, Councilmember
Public Hearings/First Readings
1. First Reading of an ordinance adopting a new section 4.16.050 of the City of Georgetown Code of
Ordinances relating to establishment of a limit on taxes for qualifying individuals pursuant to
Article 8, Section 1-b(h) of the Texas Constitution and Texas Tax Code Section 11.261 — Micki
City Council Agenda/February 10, 2004
Page 2 of 3 Pages
Rundell, Director of Finance and Administration, Patricia E. Carls, City Attorney; and Paul
Brandenburg, City Manager
2. First Reading of an ordinance amending Section 4.16.010 of the City of Georgetown Code of
Ordinances relating to the amount of the residence homestead tax exemption for persons age
65 or older; adopting a new Section 4.16.060 relating to establishment of a residence homestead
tax exemption for disabled persons; and adopting a new Section 4.16.070 establishing a sunset
provision — Micki Rundell, Director of Finance and Administration, Patricia E. Carts, City Attorney;
and Paul Brandenburg, City Manager
3. Public Hearing on the designation as a Reinvestment Zone, under Texas Tax Code Chapter 312,
the property generally described as Tract One (1) of Georgetown Industrial Park, Southwest
Phase, Section One — Mark Thomas, Economic Development Director
4. First Reading of an ordinance designating a continuous geographic area within the City of
Georgetown, generally described as Tract One (1) of Georgetown Industrial Park Southwest
Phase, Section One, as a Reinvestment Zone for property tax abatement purposes pursuant to
Chapter 312 of the Texas Tax Code -- Mark Thomas, Economic Development Director
T Georgetown Municipal Airport
1. Consideration and possible action to approve an airport land lease rental rate for
non-commercial aircraft storage only — Travis McLain, Airport Manager and Tom Yantis,
Assistant City Manager
2. Consideration and possible action to authorize the Mayor to execute the assignment of the Jim
and Nancy Stugart Trust Airport Land Lease to G. Kent Holiday — Travis McLain, Airport
Manager and Tom Yantis, Assistant City Manager
3. Consideration and possible action to authorize the Mayor to execute an amendment to the
Microfuslon Airport Land Lease, located at 302 Wright Brothers Drive, extending the Mandatory
Construction Deadline to July 31, 2004 — Travis McLain, Airport Manager and Tom Yantis,
Assistant City Manager
4. Consideration and possible action to authorize the Mayor to execute an amendment to the Trinity
Aviation Airport Land Lease, located at 202 Wright Brothers Drive, extending the Mandatory
Construction Deadline to October 31, 2004 — Travis McLain, Airport Manager and Tom Yantis,
Assistant City Manager
U Consideration and possible action for approval of a three-year contract for utility bill printing and mailing
services with Dataprose, Inc. in the estimated amount of $120,540 per year — Kathy Ragsdale, Utility Office
Supervisor and Micki Rundell, Director of Finance and Administration
V Council consideration and possible action regarding the installation of sidewalk on Western Trail as part
of the phase one sidewalk project — Mark Miller, Transportation Services Manager and Jim Briggs,
Assistant City Manager for Utility Operations
W Consideration and possible action to authorize staff to negotiate a contract with RVi in an amount not to
exceed $110,000 to provide architectural and engineering services for Lake Georgetown Trail and Rivery
Park — Randy Morrow, Director of Parks and Recreation
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2004, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/February 10, 2004
Page 3 of 3 Pages
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Council Meeting Date: February 10, 2004
AGENDA ITEM COVER SHEET
t/o
Item No
a�—
SUBJECT:
Consideration and possible action to approve the payment to CAP-TEX,
Inc. for wastewater pumping services through the end of Fiscal Year 2004
for $24,000.00.
ITEM SUMMARY:
The Cimarron Hills Wastewater Treatment Plant is currently in a
state of standby due to low flows. The TCEQ has authorized the "pump and
Haul" treatment of wastewater using one of three waste haulers. This
method of treatment is necessary until there is sufficient flow to
operate the treatment plant.
The Pump and Haul treatment was done by city personnel during most
of Fiscal year 2003 after the delivery of the Vac -con Truck. However,
flows have now approached the point where multiple trips per day are
required, making it more efficient to utilize a contract hauler. The BRA
uses CAP-TEX, Inc. for its o u lhauleneeds t thWas the
Treathe tment
Plants. Of the three app
economical. services through the end
The item provides for the necessary pumping
of the fiscal year at an estimated cost of $24,000.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds in the amount of $24,000•eationsbudget.
are available and will
be paid from the Wastewater Plant Op
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends utilizing CAP-TEX for pumping services at
Cimarron Hills Wastewater Treatment Plant.
ATTACHMENTS:
Memo trom BRA V9a,rding pumping charges
tted By:r1
'sta C ty Manager,
Plity Operations
CI
water Services
Council Meeting Date: February 10, 2004
• AGENDA ITEM COVER SHEET
r -I
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Item No.
SUBJECT:
Consideration and possible action to award the bid for Landscape
Repair Services to TRU-GREEN of Austin, Texas and set a budget amount of
$20,000.00 for the remainder of Fiscal Year 2004.
ITEM SUMI+IARY :utility
The repair of water
mage to the landscape of propertyd wastewater lines in owners
established including
easements results in irrigation
art of an effort to focus the
lawn, plantings, and irrigation lines. As p
Services
efforts of the Water Personnel repair he outsourcing oflandscape repairstem was
versus the repair of landscape,
considered a primary initiative for this fiscal year.
(2) out of thirteen (13) companies that
Bids were received from two
were invited to bid. TRU-GREEN of Austin, Texas was selected as the most
responsive bidder.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
be paidFunds in the amount 0' ;,2 from the Water OperationsOandOMaintenanceare tbudgetilable and will
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends awarding the bid for Landscape Repair Services
dget for the remainder of Fiscal Year
to TRU-GREEN and setting a bu
2004 of $20,000.00.
ATTACHMENTS:
Bid Evaluation Sheet.
tted By: //Jim Briggs,() V
v Assistant City Manager,
Utility Operations
Glenn Disnong
Water Services Manager
REFERENCES
TruGreen Landcare
Ability to meet scheduled deadlines
4 points
Quality of Contractors previous work
4 points
Customer Service
1 point
Proper equipment and supplies to carry out job
1 point
Irrigation Grass and More
Ability to meet scheduled deadlines
4 points
Quality of Contractors previous work
4 points
Customer Service
1 point
Mira Vista
472-5000
Charlotte Hair
Great Irrigation Dept
Experienced Personnel
Usually meet deadline ahead
of time
Excellent Work, Proactive
in letting them know what
needs to be done before they
are told
EXCELLENT
Yes, always
Hlahland Oakes
750.0507
Jim Barhoe
yes, very professional
155 housing complex
does all irrigation system &
landscaping
does retention ponds for LCRA
Block House Ck.
219-2271
Margaret Wingrove
Yes, excellent
Monterey Ranch
892-8000
John Vance
Meet all deadline - 96 acres 110 apts
sometime need something fast - very pleased
sometimes exceed
Excellent very high quality, good double check of
their process
Co. usually catches any problems
High quality
Very response Outstanding
Yes On contract and routine jobs always have
proper equipment sometime when they throw
a special project that is not in contract It
might throw them off, however, they always
manage to get the proper equipment needed
Cockrum Custom Homes
930.1130
Bradley Cockrum
good
very satisfied no complaints very good - has done business
w/Grass and More approx
4 years - good products
good very easy to work with
will work Sat and Sun to get
job done. Also works with their
homeowners to show them how
to work sprinkler systems
Fredrickson BMilders
869-1885
Bobby Fredrickson
yes, very good about meeting
deadlines
use for all their landscaping - very good
very good - no problems at all with this
company
Proper equipment and supplies to carry out job has good equipment - has yes, trenchers, plenty manpower always has all the right equipment
1 point own hydromulch equipment
Agenda Item: Landscape Repair
Council Date: February 10, 2004 11
Prepared by: Glenn Dishong
Date: February 2, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
Yes.
2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
N/A
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
No.
5. Will this have an impact on the next year's budget?
Yes. If extended for a second year, funds will continue to be needed in 660 -108 -5204 -LS.
6. Does this project have future revenue impact? If so, how?
Year: N/A
Department: N/A
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
Impact limited to Operational Costs in the current year with option to go an additional year. This item replaces
the use of a contractor to the $15,000 limit and the use of in-house personnel.
B. Estimated staff hours:
N/A
9. Cross -divisional impact:
N/A
Finance ❑
Review
Council Meeting Date: February 10, 2004 Item No.��
AGENDA ITEM COVER SHEET
SUBJECT:
Council consideration and possible action regarding the installation of sidewalk on Western Trail as part
of the phase one sidewalk project.
ITEM SUMMARY
Construction of the phase one sidewalk project is underway. While in the process of giving advance
notice and working with the customers to align the sidewalk within the right-of-way along Western Trail, a
resident stated his wishes to not have sidewalk on Western Trail. This resident brought a paper to staff showing
signatures of residents in the area showing (yes and no) for or against a sidewalk on Western Trail. Looking
at the hand written survey, it was noted that several of the signatures were from addresses not along the right-of-
way where the sidewalk was to be placed. Staff has made an attempt to talk to each of the residents that will
have a sidewalk placed along the front or side of their yards. Of the eleven houses visited, responses varied.
An attachment has been included with notes taken from each visit with residents along the proposed sidewalk
route.
This particular sidewalk project has been through extensive review by GTEC and the Council in
workshops as well as regular session settings. During these discussions, it was staffs direction, to implement
this phase of the Sidewalk Master Plan in conjunction with the Georgetown Independent School District to
provide a safe route for children who walk or bicycle in this residential area to Frost, Benold and McCoy schools.
Attached is an itemized summary of the various public meetings and council actions which have occurred since
November of 2001 with regards to the discussion of sidewalks and the Sidewalk Master Plan. As you will see,
as early as May of 2002, the Sidewalk Master Plan was discussed in detail regarding the routes along the current
route of construction. Then, in September of 2002, there were extensive discussions before the GTEC board
regarding applying for funding from the Safe Routes to School program in which this particular section of
sidewalk was included. Although we did not receive funding for this section through this grant program, the
GTEC Board did indicate that these improvements were needed in order to provide safe pedestrian routes.
These were the objectives that staff proceeded forward, with contracts and other elements that were needed,
in order to complete the installation of the sidewalks.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
NONE
ATTACHMENTS:
1. History of sidewalks (meetings and actions)
2. Notes taken from residents along the north side of Western Trail, starting at the comer of Western Trail
and Broken Spoke Trail
3. Overall view of project
tted By: D Jim Briggs U U Mark Miller
Assistant City Manager Transportation Services Manager
For Utility operations
HISTORY OF SIDEWALK PROGRAM
11/28/01
Sidewalk Master Plan received by the City — copies to Council
Council Mtg.
3/12/02
Public Hearing — GTEC 2001/2002 Project budget
Item M
Council Mtg.
3/12/02
Council Resolution to approve the GTEC 2001-2002 Project
Item W-2
List and Budget. Motion by Lyda, second by Noble.
Approved 5-0 (Navarrette, Burson and Pfiester absent)
GTEC Mtg.
5/20/02
Approval of the Phase 1 Sidewalk Master Plan for 2001/2002
Item D
Motion by Poquette, second by Noble. Approved 5-0 (Masterson
and Taylor absent)
GTEC Mig
6/03/02
Public Hearing on the 2001/2002 Sidewalk Project List
Item A
Council Mtg.
7/9/02
Council approval of Engineering for Phase 1 Sidewalk
Item O
Improvements 200112002. Consent Agenda — Motion by
Noble, second by Smith. Approved 5-0 (Navarrette &
Pfester absent)
GTEC Mtg
8x26/02
Public Hearing on the 2002/2003 GTEC Budget
Item C-1
Held during
Council Mtg.
GTEC Mtg
8/26/02
Approval of the 2002/2003 GTEC Budget and related
Item C-2
Held during
Transportation Improvement Plan. Motion by Noble,
Council Mtg
Second by Smith. Approved 4-0 (Taylor, Poquette and
Evans absent)
GTEC mtg.
9/4/02
Board authorizes staff to sign a letter to apply for funding for
Item C
the Safe Routes to School Program. Motion by Noble,
second by Masterson. Approved 6-0 (Smith absent)
GTEC Mtg.
10/15/03
Board approves construction of Phase One of the Sidewalk
Item H
Plan - H. Deck Construction. Motion by Sansing, second by
Masterson. Approved 7-0
Council Mtg.
10/28/03
Council approval of construction of Phase One of the Sidewalk
Item CC -2
Plan to H. Deck Construction. Motion by Smith, Second by Kirby
Approved 7-0
NOTES TAKEN FROM RESIDENTS
ALONG THE NORTH SIDE OF WESTERN TRAIL (Sidewalk Side)
1. 3400 Broken Spoke Trail
Donald and Ida Stroup c�
Comments: Would rather not have dcivev ay but if we put a sidewalk in they would rather it be
put along the curb. Major concern about having to leave their car out of the driveway while the
driveway was replaced. CAP �r- e.i
2. 3401 Broken Spoke Trail
Joshua and Jeanette Allday
Comments: Would rather not have a sidewalk. If we have to place it, they would rather it be up
against the curb
3. 3400 Rocky Hollow
Kenneth Luster
Comments: Would like sidewalk installed. If the Allday's next door did not get a sidewalk, he
would not see the sense in putting one.
4. 3401 Rocky Hollow
Marvin Benner
Comments: Yes, Definitely place a sidewalk. We put one in at his other house on 2202 Dawn and
thought it looked great.
5. Western Trail
Kathy Elliot owner (Resident) Dorothy Elliot
Comments: Resident explained that her electric scooter was her only form of transportation and
would love to have a sidewalk allowing her access to the store on Williams Drive without having
to get out onto the street.
6. Western Trail
David and Tammy McSpadden
Comments: In Support of the sidewalk plan and feels it will provide a safer environment for his
children to play. Made comment that he would buy bikes for his kids if there was a sidewalk for
them to ride on. He wants the sidewalk two feet off of the curb. Would like to address council in
favor of sidewalks if anyone is against the sidewalks.
7. Primrose Trail
Timothy and Paula Riley
Comments: Would rather not have a sidewalk; but if we put one, place it along the curb. Reason:
Too many kids walk by his house and dump trash on his yard. He feels a sidewalk will just make
the problem worse.
8. 3400 Buffalo Springs Trail
Jerry and Karen Miller
Have not been able to contact.
9. 501 Western Trail
Neil and Keratin Cochran
Comments: Did not want sidewalk. Petitioned neighbors.
10. 503 Western Trail
Edith Zwememann
Comments: She was busy and would return call. To date, she has not called back.
11. 505 Western Trail
Seth and Carol Hancock
Comments: He did not want to see any plans; he did not want to talk to anyone; it will not change
anything. He did not want sidewalk but the City was going to place the sidewalk not matter what
he said, so it did not matter where we put it. "Put it where you want to"
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