HomeMy WebLinkAboutAgenda CC 05.22.2007Notice of Meeting of the
Governing Body of the
City of Georgetown, Texa:
Tuesday, May 22, 2007
The Georgetown City Council will meet on Tuesday, May 22, 2007 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
-Transamerican Underground vs. Arch Insurance Co., C.C. Carleton Industries, and Third Party Defendant the City of
Georgetown, Cause No. 06-121-C277, District Court of Williamson County, 277th Judicial District
- Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS;
United States District Court, Western District of Texas
B Sec.551.086: Competitive Matters
- Presentation and possible action to approve the 2006-2007 Electric Capital Improvement Projects Plan — Michael W.
Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
C Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussion and possible action regarding commercial or financial information that the governmental body has received from
a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic development negotiations; and
deliberation of the offer of a financial or other incentive to a business prospect described above - Airborn and potential
bio -tech projects
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
D Call to Order
E Pledge of Allegiance
F Comments from the dals
- Welcome to Audience and Opening Comments
- Review of procedure for addressing the City Council
G Announcements and Comments from City Manager
H Public Wishing to Address Council
- R. C. Lumpkin regarding progress of the local option election petition drive
City Council Agenda/May 22, 2007
Page 1 of 4 Pages
Action from Executive Session
Canvass of Election Results and Induction of New Councilmembers
J Consideration of appointment of a canvassing team of counciimembers to canvass the results of the May 12,
2007 General Election — Mayor Gary Nelon
K Consideration and possible action to approve a resolution canvassing the votes for the May 12, 2007 General
Election, declaring the results to be official — Sandra D. Lee, City Secretary and Patricia E. Carls, City Attorney
L Presentation of appreciation to outgoing District 3 Councilmember, Doug Smith -- Mayor Gary Nelon
M Comments from outgoing District 3 Councilmember, Doug Smith -- Mayor Gary Nelon
N Presentation of appreciation to outgoing District 4 Councilmember, Henry Cart-- Mayor Gary Nelon
0 Comments from outgoing District 4 Councilmember, Henry Carr -- Mayor Gary Nelon
P Swearing in of Councilmembers for Districts 3, 4, and 7 — Sandra D. Lee, City Secretary
Q Comments from incoming District 3 Councilmember, Keith Brainard -- Mayor Gary Nelon
R Comments from incoming District 4 Councilmember, Bill Sattler -- Mayor Gary Nelon
S Comments from Incumbent District 7 Councilmember, Ben Oliver -- Mayor Gary Nelon
T Consideration of election from the dais of a Mayor Pro Tem — Mayor Gary Nelon
U Swearing in of Mayor Pro Tem -- Sandra D. Lee, City Secretary
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
V Consideration and possible action to approve the minutes of the Regular Council Workshop on Monday, April
23, 2007 and the Regular Council Meeting on Tuesday, April 24, 2007 -- Sandra D. Lee, City Secretary
W Consideration and possible action to approve a Resolution to apply for the Victim Coordinator and Lialson
Grant being offered through the Office of the Attorney General -- Roland Waits, Police Captain and David
Morgan, Police Chief
X Consideration and possible action for approval of the annual payment for maintenance on the 800 MHz radio
system to Willamson County in the amount of $34,682.83 — Terry Jones, Support Services Construction
Manager and Micki Rundell, Director of Finance & Administration
Y Consideration and possible action regarding a resolution granting a petition and setting public hearing dates for
the voluntary annexation into the City for 22.50 acres, more or less, in the Lewis P. Dyches Survey, for
Alrbom property, located south of SE Inner Loop and Blue Springs Parkway— Bobby Ray, AICP, Director
Planning and Development and Edward G. Polasek, AICP, Principal Planner.
Z Consideration and possible action regarding a resolution granting a petition and setting public hearing dates for
the voluntary annexation into the City for 24.08 acres, more or less, in the Joseph Fish Survey and William
Roberts Survey, for Georgetown Village Section 10, located at Westbury and Shell Road -- Bobby Ray, AICP,
Director Planning and Development and Edward G. Polasek, AICP, Principal Planner
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
City Council Agenda/May 22, 2007
Page 2 of 4 Pages
AA Consideration and possible action for the award of the bid for construction of a parking lot at Parks
Administration to H. Deck Construction in the amount of $162,730.00 -- Terry Jones, Support Services
Construction Manager and Micki Rundell, Director of Finance and Administration
BB Consideration and possible action for the selection of a Construction Managerat-Risk to administer the
construction/renovation of the Recreation Center -- Terry Jones, Support Service Construction Manager and
Mick! Rundell, Director of Finance and Administration
CC Consideration and possible action to approve the purchase of advertising for personnel services in the Austin
American Statesman in the estimated annual amount of $90,000.00 -- Kevin Russell, Director of Human
Resources
DD Consideration and possible action to authorize staff to execute the appropriate agreements and contracts and
make the necessary expenditures to facilitate the realignment of Blue Ridge Drive — Paul Brandenburg, City
Manager
EE Public Hearings/First Readings
1. First Reading of an Ordinance accepting approximately 542.4 (+/.) acres of land into the Extraterritorial
Jurisdiction of the City of Georgetown, consisting of 320 tracts of land all located in the Gabriel's Overlook
Subdivision, including private streets and park facilities, which tracts are those parcels having the
identification numbers of R382473; R401875 through R402047; R402049; R402114 through R402157;
R402159 through R402225; R467839 through R467872; R472016; R472017; R472203; and R472204 --
Edward G. Polasek, AICP, Principal Planner and Bobby Ray, AICP, Director Planning and Development
2. First Reading of an Ordinance accepting approximately 48.567 (+/-) acres of land into the Extraterritorial
Jurisdiction of the City of Georgetown, consisting two tracts of land owned by the Erik Maund Irrevocable
Trust, which tracts are those parcels having the identification number R021697 and R090958 — Edward G.
Polasek, AICP, Principal Planner and Bobby Ray, AICP, Director Planning and Development
3. Public Hearing and First Reading of an Ordinance amending the development plan for an existing
Planned Unit Development district for 37.041 acres in the Frederick Foy Survey, Abstract 229, to be
known as Sun City Georgetown, Neighborhood Forty, located near Sun City Boulevard and the future
extension of Ronald Reagan Boulevard -- Jordan Maddox, Planner I and Bobby Ray, Director of Planning
and Development
4. Public Hearing and First Reading of an Ordinance amending Section 5.02.140 of the Unified
Development Code (UDC) regarding "Bed and Breakfast" establishments in Residential Districts —
Bobby Ray, AICP, Director of Planning and Development
FF Consideration of appointment of a councilmember to replace Councilmember Carr on the Board of the
Georgetown Economic Development Corporation (GEDCO) — Mayor Gary Nelon
GG Consideration of appointment of councilmembers to replace Councilmembers Carr and Smith on the Board of
the Georgetown Transportation Advisory Board (GTAB) — Mayor Gary Nelon
HH Consideration of appointment of councilmembers to replace Councilmembers Carr and Berryman on the
Board of the Georgetown Transportation Enhancement Corporation (GTEC) — Mayor Gary Nelon
II Consideration of appointment of a counciimember to replace Councilmember Smith on the Board of the
Georgetown Utility Systems (GUS) Advisory Board -- Mayor Gary Nelon
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2007, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
City Council Agenda/May 22, 2007
Page 3 of 4 Pages
Sandra Lee, City Secretary
City Council Agenda/May 22, 2007
Page 4 of 4 Pages
Council Meeting Date: May 8, 2007 Item No.
AGENDA ITEM COVER SHEET
SUBJECT
Consideration and possible action to award the annual bid for the electric meter testing and
ERT replacement to Texas Meter Device of Waco, Texas, for the bid price of $9.20 for single
phase meters and $30.80 for Ert replacements.
ITEM SUMMARY:
Bids were received to provide the City with electric meter testing and ERT replacement for
a period of one year beginning May, 2007. The staff recommendation is to award this bid to the
low bidder responding, Texas Meter Device of Waco, Texas. Texas Meter Device has performed
this service for the City for the past several years and has done an outstanding job.
The used meters sent to Texas Meter Device are tested, repaired, if necessary, and
returned to stock. By using refurbished meters whenever possible, it helps the City reduce the
meter cost for its customers. Estimated expenses for this work are $13,800 for single phase
metering, and $30,800 for electric Ert replacements for an estimated total of $44,600.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in Electric Capital Improvement and Maintenance
accounts.
STAFF RECOMMENDATION:
Staff recommends award of the unit bid to Texas Meter Device.
COMMENTS:
This is for sole source maintenance service from Itron licensed vendors for the electric
meter reading system. For electric equipment, only TMD and USM&T are licensed to
market this equipment in Texas. TMD is the only vendor that also performs electric meter
testing and calibration.
ATTACHMENTS:
1. Bid Tabulation
Submitted B Mike MaybenJi Bn gs,
Energy Servic Manager A ant Cit ager
for Utility Operat s