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HomeMy WebLinkAboutAgenda CC 01.23.2007Notice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, January 23, 2007 The Georgetown City Council will meet on Tuesday, January 23, 2007 at 06:00:00 PM at City Council Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor, Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council meeting. The library's copy is available for public review. Please Note: This City Council Meeting will be video taped live without editing and shown on the local cable channel. Executive Session Regular Session to convene and continue Executive Session, if necessary In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. ' A Sec.551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attomey has a duty to advise the City Council, including agenda items -Transamedcan Underground vs. Arch Insurance Co., C. C. Carleton Industries, and Third Party Defendant the City of Georgetown, Cause No. 06-121-C277, District Court of Williamson County, 277th Judicial District - Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS; United States District Court, Western District of Texas - Stanford v. City of Georgetown , Cause No. 06.634-C26, filed in the 26th Judicial District of Williamson County, Texas - Williamson County MUD No. 19, request for sewer Certificate of Convenience and Necessity (Application No. 35375-C) (SOAH Docket No. 582-07-0786; TCEQ Docket No. 2006 - 1810 - UCR) - Discussion regarding the application of municipal zoning and development regulations to facilities owned by school districts and other political subdivisions. Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) B Call to Order C Pledge of Allegiance D Comments from the dais - Welcome to Audience and Opening Comments - Review of procedure for addressing the City Council E Announcements and Comments from City Manager F Public Wishing to Address Council G Action from Executive Session City Council Agenda/January 23, 2007 Page 1 of 4 Pages ' Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. H Consideration and possible action to approve the minutes of the Council Workshop on Monday, January 8, and the Council Meeting on Tuesday, January 9, 2007 — Sandra D. Lee, City Secretary I Consideration of approval to adopt a resolution authorizing the City of Georgetown to register and participate in the The Cooperative Purchasing Network Program -- Marsha Iwers, Purchasing Manager and Micki Rundell, Director of Finance and Administration J Consideration of approval to adopt a resolution authorizing the City of Georgetown to participate in an interlocal agreement with the City of Denton, Texas for the purpose of participating in an Interlocal Purchasing Cooperative Program — Marsha Iwers, Purchasing Manager and Micki Rundell, Director of Finance and Administration K Consideration and possible action to approve the purchase of a Caterpillar Model-D125p6 Mobile Generator Set from Holt Power Systems of San Antonio, Texas through the Texas Local Government Cooperative contact in the amount of $37,044.00 —Glenn Dishong, Water Services Director, Jim Briggs, Assistant City Manager for Utility Operations. L Consideration and possible action on a Final Plat for the Resubdivision of 9.10 acres in Crestview Addition, Unit II Block 1 and Unit III, Block 1 to be known as Crestview Baptist Church Subdivision, located on Williams Drive northwest of Ranch Road -- Cada J. Benton, Planner II and Bobby Ray, AICP, Director of Planning and Development Services M Consideration and possible action on a Public Review Final Plat of 84.08 acres out of the J.T. Church, J.D. Johns and W.E. Pate Surveys, to be known as the Planned Unit Development of Escalera Ranch, Section Six, located off Escalera Parkway — Carla J. Benton, Planner II and Bobby Ray, AICP, Director of Planning and Development Services N Consideration and possible action on a Public Review Final Plat for 73.727 acres in the Fredrick Foy Survey (A-229) to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Fifty -Seven — Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services O Consideration and possible action on a Public Review Final Plat for 101.196 acres in the Fredrick Foy Survey (A-229) to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Fifty -Nine — Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services P Consideration and possible action on a Public Review Final Plat for 25.976 acres in the W.G. Wilkinson Survey, Geo. Thompson Survey, and Amber Short Survey, to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Sixty— Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services Q Discussion and possible action to approve an Interlocal Cooperation Agreement for the City of Georgetown and the Texas Department of Public Safety (DPS) relating to "Operation Wrangler" and the reimbursement of funds associated with the participation of city police personnel -- Evelyn McLean, Lieutenant and David E. Morgan, Chief of Police R Consideration and possible action to authorize staff to submit a letter of endorsement for the Capital Area Rural Transportation System's (CARTS) application for TXDOT funding for Intercity Bus Feeder and Interline Service from Rural Areas in the CARTS District to Intercity Bus Stations —Tom Yantis, Assistant City Manager Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: ' S Discussion and possible action with regard to the Sanitation Services Contract for solid waste and recycling services — Jim Briggs, Assistant City Manager for Utility Operations City Council Agenda/January 23, 2007 Page 2 of 4 Pages AT Discussion and possible action to direct staff regarding the Williams Drive Corridor signage regulations -- Councilmember Henry Carr U Consideration and possible action to approve an Interlocal Agreement with the Georgetown Independent School District related to the development of a sports stadium adjacent to the current high school site — Tom Yantis, Assistant City Manager V Consideration and possible action to renew the contract with Dataprose, Inc. as the Citys vendor for utility bill printing and mailing services, and approve funding, at a cost of $142,302 for the year — Kathy Ragsdale, Utility Office Director W Item forwarded from the Georgetown Transportation Enhancement Corporation (GTEC)(4B) Consideration and possible action to award a bid for the construction of Park Central Boulevard to Aaron Concrete Contractors, Inc. for the bid amount of $472,715.60 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations X Items forwarded from the Georgetown Utility System (GUS) Board 1. Consideration and possible action to approve a contract amendment between City of Georgetown and KPA for Professional Service Agreement related to the Phase Two of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the Williamson County Community Block Grant for $48,500.00 — Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations 2. Consideration and possible action for the award of the annual bid for wood poles to various vendors in the estimated amount of $232,690.00 — Mike Mayben, Energy Service Manager and Jim Briggs, Assistant City Manager for Utility Operations 3. Consideration and possible recommendation to approve a contract amendment with Dacon Ltd. for services related to the construction of the South Substations in the amount of $314,583.60 -- Mike Mayben, Energy Service Manager and Jim Briggs, Assistant City Manager for Utility Operations Y Second Readings 1. Second Reading of an Ordinance amending the previous year 2005/06 Annual Operating Plan Element (Budget) to offset variances in various fund budgets for increases in expenditures that are tied to service requests, donations, project timing, grants and payments to bond escrow agent for refunding bonds — Leticia Zavala, Controller and Micki Rundell, Director Finance & Administration 2. Second Reading of an Ordinance amending the 2006/07 Annual Operating Plan Element (Budget) for various adjustments relating to staffing, municipal court revenues, and reallocation of capital improvements -- Leticia Zavala, Controller and Micki Rundell, Director Finance & Administration 3. Second Reading of an Ordinance Amending Section 11.03.020, ("Tree Survey Required', of the Unified Development Code to make the tree survey, tree protection, and tree mitigation requirements applicable to all non Residential development regardless of size, and to add a tree survey requirement related to Heritage Trees which would be applicable to all development — Heather Brewer, Urban Forester and Randy Morrow, Director of Community Services 4. Second Reading of an Ordinance Amending Section 11.03, ("Preservation of Natural Features and Trees � , of the Unified Development Code to add new provisions relating to the protection and preservation of Heritage Trees -- Heather Brewer, Urban Forester and Randy Morrow, Director of Community Services 5. Second Reading of an ordinance Rezoning from AG, Agriculture district to PUD, Planned Unit Development district for 73.727 acres in the Fredrick Foy Survey (A-229) to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Fifty -Seven — Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services 6. Second Reading of an ordinance Rezoning from AG, Agriculture district to PUD, Planned Unit Development district for 101.196 acres in the Fredrick Foy Survey (A-229) to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Fifty -Nine — Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services City Council Agenda/January 23, 2007 Page 3 of 4 Pages 7. Second Reading of an ordinance Rezoning from AG, Agriculture district to PUD, Planned Unit Development district for 25.976 acres in the W.G. Wilkinson Survey, Geo. Thompson Survey, and Amber Short Survey, to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Sixty — Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Services 8. Second Reading of an Ordinance Rezoning from RS, Residential Single -Family district to PUD, Planned Unit Development district for 9.10 acres in Crestview Addition, Unit II Block 1 and Unit III, Block 1 to be known as Crestview Baptist Church Subdivision, located on Williams Drive northwest of Ranch Road - Bobby Ray, AICP, Director of Planning and Development Services 9. Second Reading of an ordinance Rezoning from RS, Residential Single -Family district with a PUD, Planned Unit Development overlay to OF, Office district for a portion of Block O in J. C. S. Morrow Addition located at 1205 Austin Avenue — Rebecca Rowe, Historic Planner and Bobby Ray, Development Services Director Z Public Hearings/First Readings 1. First Reading of an ordinance Amending Chapters 2.48, 2.50, 2.64, 2.68, 2.69, 2.72, 2.104, 2.112, and 2.116 of the City of Georgetown Code of Ordinances Regarding "City Commissions and Boards" to Change the Number of Persons on Certain City Commissions and Boards and to Change Certain Provisions Relating to Appointment and Role of Alternates — Paul E. Brandenburg, City Manager 2. First reading of an ordinance amending wastewater rates and structure to reflect the cost of providing service -- Kathy Ragsdale, Utility Office Manager and Micki Rundell, Director of Finance and Administration 3. First Reading of an ordinance for a Comprehensive Plan Amendment to change the Intensity Level from Level 1 to Level 2 for 397.4 acres in I. Donegan Survey and A.H. Porter Survey, located at 5280 Hwy 29 West. — Jordan Maddox, Planner I and Bobby Ray, AICP, Director Planning and Development 4. Public Hearing and First Reading of an Ordinance Rezoning Lot 2, McDaniel Park Subdivision from C-3, General Commercial, to PUD, Planned Unit Development with a base district of TH, Townhouse, to be ' known as Holly Street Village, located between North College Street and North Holly Street -- Bobby Ray, AICP, Director Planning and Development 5. Public Hearing on the voluntary annexation into the City for 590.40 acres, more or less, in the L.S Walters Survey and Burrell. Eaves Survey, for Madison Georgetown, located South of Ronald Regan Boulevard and west of SH 195 — Edward G. Polasek, AICP, Principal Planner and Bobby Ray, AICP, Director Planning and Development 6. Public Hearing on the voluntary annexation into the City for 17.232 acres, more or less, in the Burrell Eaves Survey, for Sun City Neighborhood 61, located west of SH 195 — Edward G. Polasek, AICP, Principal Planner and Bobby Ray, AICP, Director Planning and Development AA Consideration and possible approval of the appointment of Nancy Blansett to fill the unexpired vacancy of Natalie Dowling on the Arts and Culture Board -- Mayor Gary Nelon 4 Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the_ day of , 2007, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Sandra Lee, City Secretary City Council Agenda/January 23, 2007 Page 4 of 4 Pages Council Meeting Date: January 23, 2007 Item No. ' AGENDA ITEM COVER SHEET SUBJECT: Consideration and possible action to approve the purchase of a Caterpillar Model-D125P6 Mobile Generator Set from Holt Power Systems of San Antonio, Texas through the Texas Local Government Cooperative contract in the amount of $37,044.00. ITEM SUMMARY: Wastewater utility growth, increase in lift stations, and the risk of overflows caused by loss of power require the addition of one mobile diesel generator to bring the total of mobile generator units available for use to three. The staff is recommending the purchase of a Caterpillar mobile generator set through the Texas Local Government Cooperative contract. This mobile generator set will be purchased from Holt Power Systems of San Antonio, Texas. The mobile generator set will be used by the Wastewater Department for emergency backup power for lift stations during power outages that often occur during storms. There is no known local source for this equipment. SPECIAL CONSIDERATIONS: The City satisfies all of the legal requirements for competitive bidding by purchasing through the Texas Local Government Purchasing Cooperative. FINANCIAL IMPACT: The total of this bid is $37,044.00. Funds are available in the 2006/2007 Wastewater Operations Maintenance Account (650-110-5602-00). GUS BOARD RECOMMENDATION: N/A STAFF RECOMMENDATION: The Staff recommends the purchase of the Mobile Generator from Holt Power Systems for $37,044.00. COMMENTS: NONE ATTACHMENTS: Submitted by: for Utility Operations I Holt Cat Power Systems Date 1-3-07 Project: 125Kw Portable Attention: Andy Hammack 3 PAGES (1 ) Caterpillar Model-D125P6 Mobile Certified Generator Set 125kW, 480/277VAC, 60 Hz. Application Rating - Standby Engine / Generator Skid -Base Rails Governor— Electronic Air Cleaner Diesel Fuel - Direct Injection Battery Charging Alternator Engine Starting System Cooling System - GenSet Mounted 125°F Ambient Engine Lube Oil & Antifreeze 50/50 Mix Engine Coolant Heater Alternator 4 Pole, Single Bearing Insulation — Tropical- Class H Excitation - Self Excited Automatic Voltage Regulator - 30 Sensing Control Panel - Genset Mounted &Vibration Isolated AC Meters - Volt, Amp, Hz, w/ 30 Selector Switch Engine Gauges & Alarms Circuit Breaker - GenSet Mtd. Weather Protective Enclosure Residential Muffler - Internally mounted Engine Exhaust Flex Connector Exhaust Rain Cap Diesel Fuel Day Tank, 300 Gallon. Dual Wall, UL Listed 142 Level Gauge, Fuel Lines, Venting, Alarm Contacts ' Factory Testing - Full Rated Load Factory Warranty - 2 Yr. Batteries, Battery Rack, & Cables Battery Charger Vibration Isolators Affixed between genset & base. (1) Tandem Axle 10,0001b capacity trailer with TxDOT Lighting, 2-5/16 Ball Hitch, Electric Brakes z, Accessories & On -Site Services: Service & Make Ready Delivery to Georgetown, TX. Startup Service O & M Parts Manuals Items & Services Not Included: Fuel for Startup & Testing Concrete Housekeeping Pads Off -Loading of Equipment @ Site & Installation 4 TOTAL AS DETAILED BUY BOARD PRICE ..................$37,044.00 Holt currently has this genset in -stock. We would have to order custom made trailer. Please advise if we need to reserve genset. Terms are 30days net with approved credit. Price is valid for 30 days Price does not include applicable taxes To order or start submittals please sign, date and fax back to my attention: Name Date Thank You Ed Moseley Holt Power Systems P.O. Box 207916 San Antonio Texas 78220 Ph. 210-648-8485 Fx. 210-648-8452 I TERMS & CONDITIONS: PRICING IS FIRM FOR ORDERS RECEIVED WITHIN 30 DAYS OF QUOTATION. Pricing On Bid Spec. Is Based On Product Section For Genset & A.T.S. Of Spec. CREDIT TERMS ARE SUBJECT TO CREDIT DEPARTMENT APPROVAL. STATE & LOCAL TAXES WHICH MAY BE APPLICABLE ARE NOT INCLUDED. UNLESS SPECIFICALLY LISTED IN THE BILL OF MATERIALS, EQUIPMENT NOT INDICATED, IS ASSUMED TO BE SUPPLIED BY OTHERS. WE RESERVE THE RIGHT TO CORRECT ANY ERRORS OR OMISSIONS. STANDARD WARRANTY OF THE MANUFACTURER APPLIES. COPIES ARE AVAILABLE FROM THE MANUFACTURER UPON REQUEST. CONTRACTS WHICH INCLUDE PENALTY OR LIQUIDATED DAMAGE CLAUSES FOR FAILURE TO MEET PROMISED SHIPPING DATES ARE NOT ACCEPTABLE OR BINDING UNLESS ACCEPTED AND CONFIRMED IN WRITING BY AN OFFICER OF HOLT POWER SYSTEMS. ' A 25% CANCELLATION FEE WILL BE APPLICABLE FOR ANY CANCELLED ORDERS. THESE TERMS & CONDITIONS HEREBY BECOME PART OF THIS QUOTATION, AND SHOULD BE NOTED ON ANY PURCHASE ORDER RECEIVED BY THE HOLT POWER SYSTEMS PRIOR TO ORDER PROCESSING. HOLT POWER SYSTEMS WILL NOT BE RESPONSIBLE FOR ANY LABOR OR MATERIAL CHARGES BY OTHERS ASSOCIATED WITH THE START-UP & INSTALLATION OF THIS EQUIPMENT UNLESS PREVIOUSLY AGREED UPON OR LISTED IN THE BILL OF MATERIALS. THANK YOU FOR THE OPPORTUNITY TO OFFER THIS PROPOSAL. PLEASE DO NOT HESITATE TO CONTACT US IF ADDITIONAL IF INFORMATION OR ASSITANCE IS REQUIRED. Page 1 of 2 Search Results: Public Works Supplies & Equipment ' To add items to your Basket, enter the quantity you wish to purchase and click 'ADD' To check out, dick 'CHECK Our You can customize your search results in Search Qptions. To sort the results dick on the column header. Click again to sort in the reverse order. To view item details or add Approved Vendor Catalog Items click M Narrow Search by Keyword(s): I' Part #_/ Vendor_ Description Qty Knit Price 14% Discount for Holt Cat Caterpillar Catalog Cold Planers (Texas Regions 1-3, 7, 8, EA $0.00 Holt Cat 10-13 and 20 only). Price sheets are being updated by the vendor. 20% Discount for Holt Cat Caterpillar Catalog Vibratory Soil Compactors (Texas Regions 1-3, 7, 8, 10- l3 and 20 only). EA $0.00 Holt Cat Click red "Info" button for price sheet. 20% Discount for Holt Cat Caterpillar ' Catalog Asphalt Compactors (Texas Regions EA $0.00 Holt Cat 1-3, 7, 8, 10-13 and 20 only). Click red "Info" button for price sheet. 20% Discount for Holt Cat Caterpillar Catalog Pneumatic Compactors (Texas Regions 1-3, 7, 8, 10-13 and 20 only). EA $0.00 M Holt Cat Click red "Info" button for price sheet. 10% Discount for Holt Cat Caterpillar Catalog Road Reclaiming Equipment (Texas Regions 1-3, 7, 8,10-13 20 EA $0.00 Holt Cat and only). Click red "Info" button for price sheet. 13% Discount for Holt Cat Caterpillar Catalog Telescopic Handlers (Texas Regions 1-3, 7, 8, 10-13 and 20 only). Price EA $0.00 Holt Cat sheets are being updated by the vendor. 5% Discount for Holt Cat Caterpillar Catalog Pncelist for Generators and Stand -By Power Equipment. Regions 1- EA $0.00 Holt Cat (Texas 3,7,8,10-13 and 20 only). Click red "Info" button for price sheet. file://C:\DOCUME-1\marshai\LOCALS-1\Temp\IPDBN97Y.htm 1/17/2007 4 1 , 1 a3tbl;P C-1 !A'?44 1L 1,4,:, 1`91'4;00 cjlc( ? =14 I-, n uji.i .;,ot yr, «; .I; 1z:8t'l4p dr 2uw-p 0r. - !o !!,%Cf' 211i J` i -i I(PIAW fp lXN:k c dmijo;,IA inn wap jo b,vc IvDril '',b m!fe: bvpj!(: %Aotp enbbpEie j? Edsjbweii; „ill{!•,. 1;f! 1 i t. 4' - dl); r" jGif --IV t PY It pr.lfj., f1hqui(Af Pi 1p, rj, ql fl „;.Jj­ j. jL7jjj,IJj— Vl: . Moir I C LOT "PikO., ;?",Wu mu, w'( IJ�l )WT 01 fil.11 LCAJ I)FI;6il J(k%. bur.6 ";;:()LI. ?01 71, ht ou, ep re -If, !JL - 1 a3tbl;P C-1 !A'?44 1L 1,4,:, 1`91'4;00 cjlc( ? =14 I-, n uji.i .;,ot yr, «; .I; 1z:8t'l4p dr 2uw-p 0r. - !o !!,%Cf' 211i J` i -i I(PIAW fp lXN:k c dmijo;,IA inn wap jo b,vc IvDril '',b m!fe: bvpj!(: %Aotp enbbpEie j? Edsjbweii; Page 2 of 2 Search Criteria: Vendor: Holt Cat User Name. MWERS Agency. COOP Group: Georgetown, City Version. BuyBoard 2000 [ Log Off ] 01996 •2007 TASK ALL RIGHTS RESERVED file://C:\DOCUME--1\marshal\LOCALS-1\Temp\IPDBN97Y.htm 1/17/2007 0% Discount for rental of selected Catalog machines. Rental to be at current dealer rates. (Texas Regions 1-3, 7, 8, EA $0.00 Holt Cat 10-13 and 20 only). Price sheets are being updated by the vendor. 16% Discount for Holt Cat Caterpillar Catalog Wheel Loaders. (Texas Regions 1-3, EA $0.00 Holt Cat 7,8,10-13 and 20 only). Click red "Info" button for price sheet 16% Discount for Holt Cat Catalog BackhoefLoaders. (Texas Regions 1- EA $0.00 Holt Cat 3, 7, 8,10-13 and 20 only). Click red "Info" button for price sheet 11-20 of 23 items I << Previous] I Next »_I Search Criteria: Vendor: Holt Cat User Name. MWERS Agency. COOP Group: Georgetown, City Version. BuyBoard 2000 [ Log Off ] 01996 •2007 TASK ALL RIGHTS RESERVED file://C:\DOCUME--1\marshal\LOCALS-1\Temp\IPDBN97Y.htm 1/17/2007 Interlocal Agreement INTERLOCAL PARTICIPATION AGREEMENT ' forthe Texas Local Government Purchasing Cooperative Page I of 5 This Interlocal Participation Agreement ("Agreement') is made and entered into by and between the Texas Local Government Purchasing Cooperative ("Cooperative"), an administrative agency of cooperating local governments, acting on its own behalf and the behalf of all participating local governments, and the undersigned local government of the State of Texas ("Cooperative Member"). The purpose of this Agreement is to facilitate compliance with state bidding requirements, to identify qualified vendors of commodities, goods and services, to relieve the burdens of the governmental purchasing function, and to realize the various potential economies, including administrative cost savings, for Cooperative Members. WITNESSETH: WHEREAS, the Cooperative Members are authorized by Chapter 791, et seq., The Interlocal Cooperation Act of the Government Code ("the Act'), to agree with other local governments to form purchasing cooperatives; and WHEREAS, the Cooperative is an administrative agency of local governments cooperating in the discharge of their governmental functions; and ' WHEREAS, the Cooperative Member does hereby adopt the Organizational Interlocal Agreement, together with such amendments as may be made in the future, reflecting the evolving mission of the Cooperative and further agrees to become an additional party to that certain Organizational Interlocal Agreement promulgated on the 26th day of January, 1998. NOW BE IT RESOLVED that the undersigned Cooperative Member in consideration of the agreement of the Cooperative and the Cooperative Members to provide services as detailed herein does agree to the following terms, conditions, and general provisions. In return for the payment of the contributions and subject to all terms of this Agreement, the parties agree as follows: TERMS AND CONDITIONS 1. Adopt Organizational Interiocal Cooperation Agreement. The Cooperative Member by the adoption and execution of this Agreement hereby adopts and approves the Organizational Interlocal Agreement dated January 26, 1998, together with such amendments as may be made in the future and further agrees to become a Cooperative Member, Term. The initial term of this Agreement shall commence at 12:01 a.m. on the date executed and signed and shall automatically renew for successive one-year terms unless sooner terminated in accordance with the provisions of this Agreement. The terms, conditions, and general provisions set forth below shall apply to the initial term and all renewals. http://www.tasb-org/buyboard/new—users/interlocal.htmi 1/23/2002 Interlocal Agreement 3. Termination. Page 2 of 5 ta. By the Cooperative Member. This Agreement may be terminated by the Cooperative Member at any time by thirty (30) days prior written notice to the Cooperative; provided all charges owed to the Cooperative and any vendor have been fully paid. b. By the Cooperative. The Cooperative may terminate this Agreement by: Giving ten (10) days notice by certified mail to the Cooperative Member if the Cooperative Member fails or refuses to make the payments or contributions as herein provided; or 2. Giving thirty (30) days notice by certified mail to the Cooperative Member. c. Termination Procedure. If the Cooperative Member terminates its participation during the term of this Agreement or breaches this Agreement, or if the Cooperative terminates participation of the Cooperative Member under any provision of this Article, the Cooperative Member shall bear the full financial responsibility for any purchases occurring after the termination date, and for any unpaid charges accrued during its term of membership in the Cooperative. The Cooperative may seek the whole amount due, if any, from the terminated Cooperative Member. The Cooperative Member will not be entitled to a refund of membership dues paid. 4. Payments. a. The Cooperative Member agrees to pay membership fees based on a plan developed by the Cooperative. Membership fees are payable by Cooperative Member upon receipt of an invoice from the Cooperative, Cooperative Contractor or vendor. A late charge amounting to the maximum interest allowed by law, but not less than the rate of interest under Section 2251.021, et seq., Texas Government Code, shall begin to accrue daily on the 31st day following the due date and continue to accrue until the contribution and late charges are paid in full. The Cooperative reserves the fight to collect all funds that are due to the Cooperative in the event of termination by Cooperative Member or breach of this Agreement by Cooperative Member. b. The Cooperative Member will make timely payments to the vendor for the goods, materials and services received in accordance with the terms and conditions of the Invitation to Bid and related procurement documents. Payment for goods, materials and services and inspections and acceptance of goods, materials and services ordered by the procuring party shall be the exclusive obligation of the procuring Cooperative Member. 5. Cooperative Reporting. The Cooperative will provide periodic activity reports to the Cooperative Member. These reports may be modified from time to time as deemed appropriate by the Cooperative. 6. Administration. Cooperative Member will use the BuyBoard purchasing application in http://www.tasb.org/buyboard/new—users/interlocal.htmi 1/23/2002 Interlocal Agreement Page 3 of 5 accordance with instruction from the Cooperative; discontinue use upon termination of I participation, maintain confidentiality and prevent unauthorized use; maintain equipment, i software and testing to operate the system at its own expense; report all purchase orders generated to Cooperative or its designee in accordance with instructions of the Cooperative; and make a final accounting to Cooperative upon termination of membership. Amendments. The Board may amend this agreement, provided that notice is sent to each participant at least 60 days prior to the effective date of any change described in such amendment which, in the opinion of the Board, will have a material effect on the Cooperative Members participation in the Cooperative. . GENERAL PROVISIONS Authorization to Participate. Each Cooperative Member represents and warrants that its governing body has duly authorized its participation in the Cooperative. 2. Bylaws. The Cooperative Member agrees to abide by the Bylaws of the Cooperative, as they may be amended, and any and all reasonable policies and procedures established by the Cooperative. Compensation. The parties agree that the payments under this Agreement and all related exhibits and documents are amounts that fairly compensate the Cooperative for the services or functions performed under the Agreement, and that the portion of gross sales paid by participating vendors enables the Cooperative to pay the necessary licensing fees, marketing costs, and related expenses required to operate a statewide system of electronic commerce for the local governments of Texas. 4. Cooperation and Access. The Cooperative Member agrees that it will cooperate in compliance with any reasonable requests for information and/or records made by the Cooperative. The Cooperative reserves the right to audit the relevant records of any Cooperative Member. Any breach of this Article shall be considered material and shall make the Agreement subject to termination on ten (10) days written notice to the Cooperative Member. 5. Coordinator. The Cooperative Member agrees to appoint a program coordinator who shall have express authority to represent and bind the Cooperative Member, and the Cooperative will not be required to contact any other individual regarding program matters. Any notice to or any agreements with the coordinator shall be binding upon the Cooperative Member. The Cooperative Member reserves the right to change the coordinator as needed by giving written notice to the Cooperative. Such notice is not effective until actually received by the Cooperative. 6. Current Revenue. The Cooperative Member hereby warrants that all payments, contributions, fees, and disbursements required of it hereunder shall be made from current revenues budgeted and available to the Cooperative Member. Defense and Prosecution of Claims. The Cooperative Member authorizes the Cooperative to regulate the commencement, defense, intervention, or participation in a judicial, administrative, or other governmental proceeding or in an arbitration, mediation, http://www.tasb.org/buyt)oard/ncw--users/interlocal.html 112312002 Interlocal Agreement Page 4 of 5 or any other form of alternative dispute resolution, or other appearances of the ' Cooperative and/or any past or current Cooperative Member in any litigation, claim or dispute, and to engage counsel and appropriate experts, in the Cooperative's sole discretion, with respect to such litigation, claim or disputes. The Cooperative Member does hereby agree that any suit brought against the Cooperative or a Cooperative Member may be defended in the name of the Cooperative or the Member by the counsel selected by the Cooperative, in its sole discretion, or its designee, on behalf of and at the expense of the Cooperative as necessary for the prosecution or defense of any litigation. Full cooperation by the Cooperative Member shall be extended to supply any information needed or helpful in such prosecution or defense. Subject to specific revocation, the Cooperative Member hereby designates the Cooperative to act as a class representative on its behalf in matters arising out of this Agreement. 8, Governance. The Board of Trustees (Board) will govern the Cooperative in accordance with the Bylaws. Travis County, Texas will be the location for fling any dispute, claim or lawsuit. 9. Limitations of Liability. COOPERATIVE, ITS ENDORSERS (TEXAS ASSOCIATION OF SCHOOL BOARDS, TEXAS ASSOCIATION OF COUNTIES, AND TEXAS MUNICIPAL LEAGUE) AND SERVICING CONTRACTOR (TEXAS ASSOCIATION OF SCHOOL BOARDS) DO NOT WARRANT THAT THE OPERATION OR USE OF COOPERATIVE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE. COOPERATIVE, ITS ENDORSERS AND SERVICING CONTRACTORS, HEREBY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN REGARD TO ' ANY INFORMATION, PRODUCT OR SERVICE FURNISHED UNDER THIS AGREEMENT, INCLUDING WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE PARTIES AGREE THAT IN REGARD TO ANY AND ALL CAUSES OF ACTION ARISING OUT OF OR RELATING TO THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER UNDER ANY CIRCUMSTANCES FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 10. Merger. This Interlocal Participation Agreement, Terms and Conditions, and General Provisions, together with the Bylaws, Organizational Interlocal Agreement, and Exhibits, represents the complete understanding of the Cooperative, and Cooperative Member electing to participate in the Cooperative. 11. Notice. Any written notice to the Cooperative shall be made by first class mail, postage prepaid, and delivered to the Associate Executive Director Financial Planning, Texas Association of School Boards, Inc., P.O. Box 400, Austin, Texas 78767-0400. 12. Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, and venue shall lie in Travis County, Texas. 13. Warranty. By the execution and delivery of this Agreement, the undersigned individuals warrant that they have been duly authorized by all requisite administrative action required to enter into and perform the terms of this Agreement. IN WITNESS WHEREOF, the parties, acting through their duly authorized representatives, http://www.tasb.org/buyboard/new—users/interlocal.html 1/2312002 ll1 W.iVVNI lI�YYLI.Yl1L a uUv r V. r sign this Agreement as of the date indicated. TO BE COMPLETED BY THE COOPERATIVE: TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE, as acting on behalf of all other Cooperative Members L� Date: Gerald Brashears, Cooperative Administrator TO BE COMPLETED BY COOPERATIVE MEMBER: Printed name and title of authorized representative Coordinator for the Cooperative Member is: Marsha Iwers Name rall1• 211M Street Address Georgetown City Texas, 7RF?7 (zip) (512) 930-3647 Telephone (512) 930-3681 Fax mei@georgetowntx.org E-mail Approved As To Form: P tricia E. Carls City Attorney http://www.tasb.org/buyboard/new-userslinterlocal.htrni IS 1/23/200"2 r L Agenda Item Check List N�. .. Financial Impact Agenda Item: Mobile Generator Purchase Agenda Item Subject: Consideration and possible action to approve the purchase of a Caterpillar Model-D125P6 Mobile Generator Set from Holt Power Systems of San Antonio, Texas through the Texas Local Government Cooperative contract in the amount of $37,044.00. Is this a Capital Improvement Yes 0 No Project: Council Date: 01/23/2007 link to Agenda database => Q Need Help? Was it budgeted? • Yes No Is it within the approved budgeted amount? 0 Yes No If not, where is the money coming from? GIL Account Number 650-110-5602-00 Amount Going to Council $ 37,044.00 Is there something (budgeted) that won't get Yes • No done because you are spending these funds? If so, please explain. Will this have an impact on the next year's Yes • No budget? If so, please explain. Does this project have future revenue Yes • No impact? Year: Department: If so, how? Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational costs, etc...). Estimated staff hours: Cross -divisional impact: Yes 0 No If so, what division(s)? Prepared by: Glenn DishongDate: 01/18/2007 Agenda Item Checklist: In Process Approvers[Title ssigned INotified IReceived Status Changed tatus Jim Briggs Assistant City 01/18/2007 01/18/2007 - - Jose Lara Manager - - - - Utility Financial Analyst Approval Cycle Settings Council Meeting Date: January 23, 2007 Item No. S AGENDA ITEM COVER SHEET SUBJECT: Discussion and possible action with regards to the Sanitation Services Contract for solid waste and recycling services. ITEM SUMMARY: At the January 8, 2007 Council workshop, staff was directed to bring back the sanitation services item for Council vote to renegotiate the current contract with Texas Disposal Systems (TDS) or to bid the contract, or other action. A PowerPoint presentation was presented to Council at the last Council Workshop, which provided the highlights and recommendations from the focus group meetings. Staff has included in the packet more details on the focus group meetings and notes. City Council may expect citizen participation at the council meeting, and those other than staff to address the Council regarding this issue. FINANCIAL IMPACT: None. Staff will proceed forward as per Council action. ' GUS BOARD RECOMMENDATION: GUS Advisory reviewed the same results at their December meeting and was unanimous in support of moving forward with renegotiations of the current contract. STAFF RECOMMENDATION: Staff supports the renegotiation of the current TDS contract, based upon evaluation of satisfactory performance. ATTACHMENTS • Focus Group Meeting Calendar • Minutes and Sign -In Sheet for each Focus Group meeting • Key Discussion Points materials used at each Focus Group meeting • TDS Partnership Highlights • Rate Analysis sheet • Results report of the Focus Group Meetings • Power Point presentation presented at the January 8, 2007 Council Workshop for Utilities • SOLID WASTE FOCUS GROUPS 2006 Planning Meeting Schedule DATE GROUP Thurs., October 12 Neighborhood Associations Fri., October 20 Sun City NHD Assoc. Reps Thur., November 2 Small Bs/Downtown Commercial Tues., November 7 Builders/Contractors Thur., November 9 Neighborhood Assoc (2nd mtg) Tues., November 21 open date - for reschedules, etc. Wed., November 29 Large Commercial Thur., November 30 Staff (prepare for Wrap-up mtg) Thur., December 7 Wrap -Up Mtg - all groups ADDRESSES: Municipal Complex - 300 Industrial Avenue Council Chambers -101 East 7h Street Sun City Community Association - 2 Texas Drive TIME LOCATION o 5:30 - 7:30 p.m. Municipal Complex - Williamson Room/San Gabriel Room 8:30 -10:30 a.m. Sun City - Community Room 9:00 -11:00 a.m. Council Chambers 1:30 - 3:30 p.m. Council Chambers 5:30 - 7:30 p.m. Municipal Complex - San Gabriel Room 5:30 - 7:30 p.m. Municipal Complex - San Gabriel Room 10:00 a.m. -12:00 p.m. Municipal Complex - San Gabriel Room 2:30 - 4:30 p.m. Municipal Complex - San Gabriel Room 3:00 - 5:00 p.m. Municipal Complex - San Gabriel Room Solid Waste Focus Group ' October 12, 2006 Meeting started at 5:48 p.m. Briggs started the meeting and gave back ground on what we are doing and what we hope to accomplish through this process. Rate increase request and contract extension prompted the process of the focus groups to determine where we are what services are being provided; what services should be provided, any concerns/issues, etc. In 1998 first contract with TDS. City staff will be working with neighborhoods, small businesses, downtown businesses, large commercial customers, contractors/ builders, etc. We hope to provide a better contract in the long nm. History, approximately 20 years ago, City operated its own land fill off College Street. Around 1990, EPA came out with subtitle D and many cities decided to use a third party contractor (this was close to the useful life of the land fill). City decided to close land fill and look at regional options. Local cities went to the County to request land fill area. The County purchased land at Hutto. Hutto has now experienced lots of growth and now there are a number of land fill sites in the area. The City first contracted with Longhorn Disposal. In 1998 City did a Request for Proposal. This was due to lots of complaints about Longhorn. TDS was selected and have been providing service since 1998. Solid 1 waste used to have the highest number of accidents/injuries and claims, equipment failures, etc. of all utilities. Briggs introduced the staff Kathy Ragsdale and Micki Rundell from Finance. They are supporting the transition process between GUS and Finance. Briggs explained that it is vital that we consult the customer base to find out how we should proceed to provide what the customers want at the best prices. Customer input is very valuable — appreciates everyone's time. Rundell asked how long all the customers present have lived in Georgetown. Average was between 8 and 9 years. Rundell asked how the attendees currently feel about TDS. Mr. Sutton represents Riverbend #2 - only real complaint is trash left in street. Has even left an old rusted cabinet out and they took it. Lindsey said he is amazed at what all they will take. Appreciates being able to leave tree Seemann — said that they used to do a once per year pick up where you could put anything out. Rundell said they will talk about that and see if it is a service that the majority wants. Also used to take the carts and sanitize them once per year. That would be nice to still have. Ragsdale mentioned that there are liners for the 96 gallon cans ` available and asked if those neighbors would use them. Seemann also mentioned that if they don't get carts in quickly and it rains — they have mosquito problems sometimes. Kreidler asked about putting it out late and getting missed — wondered if we could let people know to set it out the night before and so they don't have to worry. Need to have it out by 7:00 — routes start at 7:00. Consistency of route would help — but if the route or driver changes and you are used to seeing them at 10:00 and you put it out at 9:00 and get missed — it should have been out by 7:00. We will try to have more consistent routes to help with this. Kreidler asked if we could come up with a catchy slogan "knock me to the curb the night before: or something to remind people. Rundell asked if anyone uses the recycling — Sutton says he does and asked about plastics. ??? If the item has a second life and depending on what it is — if they will take it or not. Colored PVC they used to not take — but now they will take it no matter what the color is. Briggs is asking about the market for recyclables — to see what things we could maybe keep out of the land fill by recycling. Cardboard could be recycled — so we are looking into that — especially for department stores, etc. Current contract is for anything in the recycle bin gets recycled rather than then taking certain items out and putting in land fill. Brown glass is highly sought after as a recyclable. Landscapers use it in mulch — they cannot get enough to tumble. Rundell said that currently everything at Creedmore is gone through thoroughly and anything organic in nature does not go in land fill. ' Sutton asked about composting. His neighborhood would support it for certain if it was available. Lindsey said they could use additional recycling bins — rather than just one — so they could separate different recyclables. Rundell asked if everyone thought the cost was reasonable. Briggs drew attention to the current rates compared to other cities currently being served by TDS. Fuel costs have affected rates and asked what the group thinks about the rates. Group looked through the rates. Lindsey thinks it is a great value. Mr. Balsamo (Reata/Emerald Springs) said that when he came from Hyde Park in Austin — they had a program to pick up bulky stuff twice per year. Ragsdale said that November 18 is the next household waste pick up date. Ms. Seemann said they received a 5 gallon bucket to put their oil change oil in and it would be nice if people could get those and have a place to take it. Ragsdale says they will take motor oil at the collection station. Car batteries are a $3 charge at automotive supply stores - the collection station takes them for free. Kreidler asked about mattresses. Collection station will take them — if you cannot haul it — for a small fee they will come pick it up. No rocks, dirt, explosive materials. If you let paint dry out and then scrape it out — you can put can in the garbage. Rundell and Ragsdale asked about what would be an acceptable amount to take besides the cart. Cart and up to 6 bags (for leaves, Christmas, etc.) At Christmas would you be •r wiling to pay more? Lindsey says not if he has to go by stickers. Briggs asked what if you could go and buy a roll of bags or a few bags to put out as you need to? Discussion and varied opinions. Lindsey says he just wants to be able to put it out and have it taken. Rundell asked to put out as much as you want — how much more would you be willing to pay than you do now? We currently pay $12.50 inside the City. Lots of discussion about extra bags and what is a fair number and how this could work. Rundell said currently we are probably looking at a rate increase of about $0.75 ($13.50 - $13.65 range). Balsamo said he thinks the service is good and that a $0.75 rate increase seems reasonable. Briggs says the current provider is using some of the best and newest equipment available and they seem to be trying to do a good job and they are on top of things. If had to go through a Request For Proposal (RFP) process and possibly change providers — would the customer be willing to do that? Sutton says he prefers TDS because they are privately owned - Waste Management is spending 100's of thousands of dollars each month on advertising in this area and are not local. TDS owns a land fill in Travis County Creedmoor. Briggs says we benefit on our rate structure due to them having their own land fill. Sutton feels TDS does a very good job currently. Rundell says each truck has a video tape so if they are not picking up trash out of the driveway — they can review the service. What would be a reasonable rate increase to expand recyclables? to include cardboard, plastic — up to 3 bins? Rundell asked if $13.85 would seem reasonable? Currently, only about 16% to 20% of the customer base consistently recycles. Maybe new programs to encourage recycling. Rundell and Briggs explained that several soils and mulches are available at the collection station - Balsamo asked if we will advertise this? Briggs stated that we will be advertising more now. Ragsdale asked what level of service we expect after a storm for storm debris. How fast should they get there — next trash day or the following week. Sutton - If you expect them to come right away — you should expect to pay for it. Currently 35 pounds or less and in 4 foot lengths or less. City pays extra currently to have all this picked up. City staff pick up debris in right of way or street or in utility lines. But if it is in your lot — it is resident responsibility to get it to the curb. ON a scale of 1 —10 how would you rate TDS service currently — all present said 10! Currently, no commercial recycling — but we may look at that option. Current fees pay for administrative cost and all other costs — it is not a revenue generating utility. If you have too many providers for recycling, lots of collections of garbage each week, etc. those heavy trucks are hard on the roads — yet they are not paying any sales tax, etc. There is a downside to having too many heavy trucks coming in. Rundell asked if anyone in the room ever called about an issue to us or TDS that was not 41 resolved? Kern — said she has in her neighborhood once — she had to call 4 times before they came. Seemann called and one of the TDS owners personally came to collect her garbage because they took her can and left the lid — he brought her another can to replace it. One complaint is a delay sometimes on replacement cans. Only a few companies that make them and they are behind a lot — not much variation on price either. Briggs asked if any other issues/concerns? Meeting ended at 7:32 p.m. 4 tV SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Neighborhood Group October 12, 2006 ASSOCIATION CONTACT NAME ADDRESS PHONE E-MAIL Address/Phone/E-Mail CHANGES Berry Creek Mrs. Curt Bangelesdorph 505 Sarazen Loop 868-3693 Churchill Farms Mr. Chad Troutman 145 Stonehed a resident churchillfarmstx.com Country Club NBH Mr. John Bunton 2606 Gabriel View Dr. 868-0445 sbunton usa.net Country Club NBH Ms. Dot Hagen alternate 3001 Addie Lane 863-3435 leesha en aol.com 9Z I - Emerald S rin s/Reata T Jennifer Mauldin 112 Thomwood 868-8348 pis In Tw= Georgetown Village Mr. Brian Orte o 301 Greenside Lane 868-3614 Heart of Georgetown Ms. Renee Hanson 1252 S. Austin Avenue 863-5336 Oak Crest Estates Ms. Betty Hilstrom 613 Oak Crest Lane 8642566 f River Hills Ms. Marilyn Seemann 211 River Hills 869-47721 mcseemann cox-internet.com River Ridge III Mr. Brian 307 Rim Rock 868-1008 blindsey2adysol.corn RiverRid a III 'Lindsey Mr. Keith Brainard alternate 304 River Ride 930-3488 Riverview Estates Mr. Bryant Boyd 102 Woodcrest Ct. 863-0249 San Jose Jovita Richarte 2014 San Jose St. 868-9266 Serenade RG Ms. Paulette Taylor 705 W. 8th Street 863-2109 University Park/Quail Valle Mr. Robert Kreidler 114 Finch Lane 868-2055 rwk2222 cox-internet.com Village #2 Riverbend Mr. K.P. Sutton 128 Melissa Ct. 863-2437 kandtsutton msn.com Villas of Katy Crossing Ms. Judie Patterson 218 Prairie Springs Loo 635-5889 k 0406 cox net Villas of Katy Crossing Carolyn Wysold alternate 40 qw 4 Solid Waste Focus Group Sun City of Georgetown October 20, 2006 Briggs introduced the staff and Kendall. Briggs discussed the history of solid waste in Georgetown. RFP's in 1998 — contract ends in 2006. Micki was responsible for administering the contract until October 1, 2006. Henry Carr asked that the shift be made to include all utilities together with others. First thing Jim thought we should do is find out where we are — if we are providing the services the community wants, etc. prior to evaluating the contract or negotiating for contract amendment, extension, etc. Formed focus groups to get necessary feedback on where we are and where we need to be to provide what the customer wants. Focus groups all the way through December 7t'. Explained the different groups and schedule so everyone would know the process. Went through the materials. Explained the 65 and 90 gallon cart. One person said that his neighbor had to pay for a smaller cart. Kathy asked for the address to check on it and make certain if he had a fee charged that he was reimbursed. If we change providers the carts will be replaced. Question from Siler about how it is determined when a new cart is needed when damaged. If you think your cart is damaged —then just call and we will take care of it. Question from Groh if the carts can be personalized with house number to avoid carts getting switched. Briggs answered yes. Recycle bin — you may have two — will need to request second one. Meeker asked about recycle carts that roll for customers who cannot carry them because they are too heavy. Cannot provide the rolling cart because the employees cannot sort through the bigger carts — needs to be in the bins. Question from Neiwold?? about the items that he thinks they should take that they don't. Also, want to talk about what they should take and the cost. Volume is one cart and 19 large bags. They want to know what they can do. Want reminders about holiday pickups and the 19 bags. Contact Chubb and he can get the word out to all of Sun City. Briggs says we are looking at the volume and per capita — Georgetown has the highest per capita volume of solid waste in the area. Question about the limb pick up. Briggs stated that as long as a reasonable person can pick it up and put it in the truck — then it is find — 4 foot lengths. Briggs reminded them that they can bring things to the collection station also. Hours of operation 8 — 5 Monday through Saturday — take your utility bill 2 cubic yards per month free — except unlimited on limbs for free. Free mulch is available also — coarser than mulch you buy — but it is good. Question asked if there is free fire wood rather than chopping it up if they could leave it to be used as firewood in the fall and winter. Kathy wrote that down for discussion. The question is what are we today and what do we want to be tomorrow as far as solid waste goes. Rundell and Ragsdale reminded them that there is the soil (Gardenville) that is now open that they have some good soil for purchase. Tumbled glass (brown or green) is a big recycle item. Residential bulky waste is also provided. Refrigerators, etc. can be taken or else you can call and they will come get it. You just call for a special pickup $10 per cubic yard with $10 minimum. Refrigerants must be removed or they will charge $15 if it needs to be removed. November 18`s they will take everything for free on the Hazardous Waste pick up date. Annual pick up. County will be having theirs on the same day at the County facility out off FM 971. If you miss ours — you can go to theirs — it ends at 3:00 p.m. Roll off containers are also available for construction sites. Other special services — dillo . dirt. Not enough volume of de -watered solids to be able to have composting program. We may try to do that now — we will investigate and see if feasible. Went over the holidays that TDS observes. When your day falls on the holiday, then you get picked up the following day — for the rest of the week. We will try to communicate this information better from now on. Overall the personnel are rated as sterling. Rundell said that composting has been a big issue. We are planning to offer composting. Composting is not allowed in the Sun City area now. That is a deed restriction in Sun 1 City — but there are new composting containers so there is no smell. We may try to do a test study to see if it will work and Sun City can may decide by neighborhood if they want to use containers. TDS owns their own landfill — independently owned rather than national/international corporation. TDS has a good history of supplying good service. Best and newest equipment available — trucks don't leak liquids on the street. Rate comparison of what is provided for several cities serviced by TDS. Rundell explained the chart and where to put your dots. Went over each sheet and the issues that would be covered. If something needs to be added — no problem just let us know so we can add it. Chubb asked if the yellow sheets can go in the new resident packets that are handed out when new accounts are opened. Timeliness of the pick ups needs to improve. They used to have to take full trucks all the way to Creedmore sometimes they could not get back to finish or they would be really late — but now they just go to the park when full and dump the trucks into a semi and then go straight back to the neighborhood to finish — they run the semi trucks at night. 4 Rundell began discussion on costs. Explained what the basic fee pays for. We will 41 negotiate with TDS on the rates to get as much service as possible for the best price. If TDS received a cost of fuel or fuel adjustment — would that help them keep rates low? If we change rates, it must be done by ordinance. If we could do a fuel charge — that might help. Suggestion was made to cut the number of bags from 19 to a lesser number — with a clause that says at certain time (seasonal/storms) they could adjust the number of bags for that time. Talked about a possible mini -station in Sun City to drop off limbs or whatever. Afraid that the landscapers would abuse by putting their stuff in - rather than hauling it off. Maybe up by the 20 acre site up by the Northern Lands. What good is recycling if it costs so much and there is no market for it to get rid of the recycled materials? None other than environmental. These items are recycled — but TDS must pay someone to come and take it. If you recycle enough — you create a market for recycling — but it takes time. Paper and brown and green glass are the biggest recyclables. Question about trends noticed in recycling — the percentage of people recycling is increasing. Question abut the type of bags to be used for clippings and yard waste. They have biodegradable bags — rather than the paper bags. If the paper ones get wet — they break. City could offer the bags at a certain price. SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Sun City Neighborhoods Group October 20, 2006 NEIGHBORHOOD r CONTACT NAME ADDRESS PHONE E-MAIL Association Chairman Chub Meeker 245 Red Poppy Trail 819-0101 ch 1414 G Board R nfa8v Kendall Y 140 Seissortail 863-0964 0 U "/ Ih, Ad�a 3 ;;' N sfi COX. No 2- Qrar��(.rnnrn �(U Swn su.t� $F(l3-70ri� $2GitN /ln in a, LO ?C�✓L2-'f" a A. - S'F I N w z m> .0a i 8 :is n' wo/ a 41/ A /v$ P,rITs rwooTll W k5c,e1<1 0, if.oX ,A)G ! / t �►� 3b 0. Aviv\ Porcl 4�3 NA Dau 4bl- Atli' or-c_Qn C Ani 6 t ((0 Klo AWCA4- 5'2-b4 _ KJ k•NQ, Ile5 ew— J G S I r " S%H CD i it ri orv► T)Aw&ES 7V 04 FAXtOVX St- 4- 7 4w 4 Solid Waste Focus Group Small Business/Commercial November 2, 2006 6 in attendance Meeting began at 9:10a.m. Briggs discussed the history of solid waste in Georgetown. RFP's in 1998 - contract ends in 2006. Micki was responsible for administering the contract until October 1, 2006. Councilmember Henry Can asked that the shift be made to include all utilities together with others. First thing Jim thought we should do is find out where we are - if we are providing the services the community wants, etc. prior to evaluating the contract or negotiating for contract amendment, extension, etc. Formed focus groups to get necessary feedback on where we are and where we need to be to provide what the customer wants. Focus groups all the way through December 7a'. Explained the different groups and schedule so everyone would know the process. Briggs explained the material - types of containers -65 & 90 gal containers, recycle bin, roll off are the large containers that are at construction sites, events - red poppy, chirstmas stroll, fourth of July. ' Services provided: pick up once a week. Collection area shall be free of debris. The pick drivers will replace the containers in the upright position within 18 inches of the customers placement. Drivers will maintain a consistent route schedule. Micki asked how many were also had residential service. In commercial service depends the size of containers, how many pick ... Are these services meeting your needs. Are there other services that you would like to see? rating the services - Charlie calles when ever there is a problem TDS has been responsive. Mike -Sonic - If things fall out of the bin TDS does not pick up, they do not close the gates. Wolf Ranch - Satisfied with there services real responsive - poor clean up Abby stools - did not pick up at all. When we call they will come back to pick up Rate B B+, likes that the trash is picked up early in the day. In the Alley number of stores with lots of roll off there are also carts - would like to see carts go away and have a community roll off. One of the things that we are trying to do around the square - tape if there is a community dumpster there would need a lock. Seeing garbage containers ' lined up during the evening — there are more people in the downtown area. Cardboard — would like to see recycling of cardboard. There is a grant that we are looking into that has a baler. Special charge for a special cardboard pickup. Boxes must be broken down. Sonic pays about 130 a month for card board pick up. Paletts are also an issue. Charles ?? TDS has the contract. tape is there enough concern to bid this out. Briggs stated that we are trying to see whether we need to stay with TDS or send it out to Bid. That is why the focus group has been set up to see what everyone wants and need. Johnny asked about locks — called tds $50 called the city $5. Which is the correct price for a lock. City also needs to get with the cleaning crew and inform them where they are suppose to dump the trash. Sonic — Can we get a compactor dumpster. Yes they are available to you. How do you compare trash service as in other areas - Mike stated that in Florida the pick up twice a week costs about $800 Here it is about $130-160. Simon has a national trash provider and when we came here we had to use yours prices are comparable. Sonic — when our sites were design it is set up for one area and we do not have space to put in a cardboard baler. ' We will take back all of the feed back and put together. Cardboard is the number one concern with both commercial and residential. There about five sets of recycle bins 3 by the Heritage church, one behind the Council chambers and one in San Gab Park. — the one in the park is used the most. We have not adjusted the rates since 2003 and one of the items that has gone up is Fule. We are trying to keep the cost down but with any new services the cost may go up. If the negoitions with TDS Basicly what we are hearing is that TDS is doing a good job. We will not change unless there are some major issues and at this time we are not hearing them. IF we end up changing from TDS it would be extremely disruptive to have old carts being change out with new carts. It is not about cost/service with issues that are being stated. Abby - Safety concern when we drop off coardboard -- tape Are there concerns with confidential documents — sherdded paper would this be something that would be of interest. Yes if we could it on one bill. Communication with residents about where things can be dropped off— Matt. oil, paint, there are a lot of residents that dump things off in our dumpsters and if they new that they could go to the collections station. Abby — back in AK we would have maybe once a month a pick up for grass clippings, brush etc. Right know you have to call for a special pickup. The leaves and clippings is a hugh part of the garbage pickup. Briggs stated that a lot of the residential groups where interested in composting. Meeting over at 10:27 a.m. I SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Small Business and Downtown Business Group November 2, 2006 BUSINESS NAME CONTACT NAME ADDRESS PHONE E-MAIL E-MAILJPHONE NUMBER CHANGES Ed Wohlrab Construction Ed Wohlrab 203 South Austin Avenue 931-1700 wohlrab austintx.net Remax Cenix Wally Wilson 1611 Williams Drive 930-4663 wallyacentxqt.com _ Progressive Office Systems Johnnie Lass T09fest?tr8"M /0 Srrtrq Sivt 863-4029 on ro office aol.com Golf on the Square Larry Pannell/Jim Calvert 111 East 7th Street 869-8714 Longhorn Title 801 South Main Street 869-2661 Divas Randy Weisbrod 115 West 7th Street 8647876 rweisbrod cox-internet.com uers Charlie Barton 112 West 8th Street 868-3288 charliebarton verizon.net L adin Dock MiMi Bo in ton 708 South Austin Avenue 8642100 mimi theloadin dock.com - Sonic Mike Mersiosky 406 North Austin Avenue 863.6355 m.mersiosk cox-internet.com Twin Liquors Michael Victers 408 North Austin Avenue 868-8277 var924 msn.com Abbey's Barstools and More Paul Fronczek 212 West 7th Street 930-7171 fax# 930-7979 GUS Board Kendall Young 140 Scissortail 863-0964 k oun 1924 cox.net Breeze Salon and SDs Shelby Wilson 2540 CR 289 653-6050 shelbvrerne050yahoo.corn Breeze Salon and Spa Debra Kenney 1019 W. University # 615 info breezesalon.com Wolf Ranch Dean Domino 1015 W. University #601 ddomin o simon.com _ SOLID WASTE FOCUS GROUP BUILDERS/CONTRACTORS NOVEMBER 7, 2006 ATTENDEES: Alan Whatley - Tex Sun Lawns, Kendall Young — GUS Board Representative, John Gavumik — Gavumik Homes, Steve Richmond — Richmond Homes, Bobby Bagwell — Bagwell Custom Homes, Roger Arriaga — KB Homes STAFF PRESENT: Jim Briggs, Jana Kem, Mark Miller, Kathy Ragsdale, Laura Wilkins, Micki Rundell Meeting began at 1:38 p.m. Briggs introduced himself and gave basic purpose of the meeting and introduced staff. Going through the current contract to address areas that need to be improved, programs we may want to develop and programs that we need to discontinue. Want to get to a point to decide if contract should be renewed, amended and renewed or re -bid. ' Talked about the info in the hand-out folders. Talked about the facilities and what programs/activities that are currently available at the collection station site. 5% discount for current City customers on Gardenville products. Went over partnership highlights pages (yellow). Most of the focus currently is on residential solid waste activities. Went over rate sheet. We would like to continue to focus on residential but also increase focus on commercial and builders and contractors groups to address previous issues/concerns that have been raised. Need input from the builders/contractors in order to serve them properly. This helps us remain competitive and also increases City's revenue stream through increased services (franchise fees). Rundell addressed the group. Asked what the builders/contractors like or do not like. Gavun-dk talked about rolls -off carts ending up subsidizing residential rates. Rundell answered that this was true in 1998. Roll -off rates have not been increased since 1998. Richmond says his company has purchased trash trailers — spending $1,300 per house now rather than $2,400 like he used to. But it is not as convenient as many times he or his partner have to haul it themselves. He will begin contracting to have it all hauled rather than mess with it himself. His contractor also does grading and top soil spreading — they write one check for all of that — which is also more cost effective and saves time. 24 yard truck is $150 to dump at land fill. Roll -off are a lot of times placed in the wrong spot. Lot Clearing - question from Briggs. Heavily wooded areas - how do you manage. Richmond says they bring in mulcher and mulch it up. But he usually tries to design around the trees to keep from taking them out. Most of it goes to Austin Wood Recyclers. City's collection station is way too expensive. Roger (KB) says their biggest issues is timeliness. 4 days to 11/2 weeks to get roll -off picked up. Relocation has taken up to 2 weeks for TDS to pick it up and move it. Richmond says he would not mind paying a "little extra" in order to have the roll -off containers and not have the hassle maintenance/dumping of the trash trailers. Richmond says Clawson would be $100/mo. more to use Clawson - but they respond within 24 hours - more effective and efficient. Richmond asked if the City had looked at purchasing portable grinders and allowing contractors to grind up the stuff. Briggs answered that if we can find a way to incorporate TDS into the process, we may have an opportunity. Also, a lot of it is just bulky and takes up room. Cardboard - Briggs asked about cardboard - does that go into the trash trailers also? Builders answered yes - they have an issue with cardboard taking up lots of space. If we had a place to take cardboard, that would be very positive for the builders. Briggs answered that we got a grant to purchase a cardboard bailer Rundell asked if any of these customers also had residential service. Alan Whatley does - he is very content with the residential service especially compared to other places (Austin where he has family, etc.) Gavurnik recycles and takes recyclables to Austin once a month or so. He would bring it to the collection station if the program would take it. Rundell explained that expanding the recycling program may affect rates. Briggs mentioned that they cannot make enough recycled colored glass to supply landscapers. Rundell and Briggs asked if there were any other collection issues that could save time and resources. Richmond wished there was something besides the roll offs - not as big or expensive. Wood pallets can be reused if someone would pick them up they could be sent for reuse. Otherwise they are just big and bulky and take up lots of space. If they cannot be reused - they need to go in the grinder. Gavurnik says residential carts are delivered in a very timely manner. Briggs let them know about wrap-up meeting in December. Meeting over at 2:28 p.m. SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Large Commercial Business Group November 7, 2006 BUSINESS NAME CONTACT NAME ADDRESS PHONE E-MAIL Address/Phone/E-mail CHANGES GUS BOARD John Gavumik 2004 Williams Drive 930-5204 GUS Board Rep Kendall Young 140 Scissortail 863-0964 k can 1924 cox.net weld �Sfsu %1' S $loll sqP S -it 6 Z-7 e6q 167) 1( c rsvc tov�. c ✓✓`� � �'eN V✓�v I`tI1 t ur..�T ']ZI-3S'( Y`fa•.r.0 q��[�„-Q .0 SOLID WASTE FOCUS GROUP NEIGHBORHOOD ASSOC. NOVEMBER 9, 2006 Attendees: Buddy Sutton, Brian Lindsey, Marilyn Seemann, Staff: Jim Briggs, Micki Rundell, Kathy Ragsdale, Mark Miller, Jana Kern, Laura Wilkins, Kendall Young — Gus Board Representative, Meeting began at 5:43 p.m. Briggs explained that this is the second of the Neighborhood meetings. Explained about the other groups that have been contacted and the results of the meetings being positive. As a whole, most are satisfied with the services currently being provided. Recycling, cardboard is an area that several businesses have expressed an interest in. Sun City is interested in a smaller cart as the smaller cart is easier to handle and many of them do not necessarily need a very big container. Sun City also mentioned rolling recycling bins. Overall collection service is good. Rate is OK — if we had to have a rate increase, as long as reasonable — they could understand. Rundell explained that lots of good info came from the Builders regarding cardboard, etc. Ragsdale mentioned that many customers did not realize some of the services that were available. Maybe we have not been doing a good enough job of keeping residents aware of what services are available in the solid waste/recycling area. Briggs — try to use the Reporter to let residents know what is going on — comes in the monthly billings for utilities. It has been a while since we had an accurate listing of Neighborhood Reps. Going through this process has been helpful in getting better information to the neighborhoods. The Reporter is on-line also and neighborhood reps can e-mail the Reporter to the people in their neighborhoods. Some complaints from the former groups of missed pick ups — but mostly it was a rare occurrence. However, we are going to work on more consistent pick up times. Seemann says one of her neighbors says we do not have enough hazardous waste clean up days. County has one and we have one. We have talked about having a quarterly one — but we have not gotten a permit for it. Briggs says there is a company in Weir that does specifically hazardous waste intake/pick-up/clean up. They have been doing commercial — but they will take residential. We will get the info and get it out to the neighborhood groups. Sutton — when they pick the trash up — he wonders where the trash goes? Briggs answered trucks compact and then dump into semi's on Walden Drive. The semi's go every night to Creedmore. This process saves on fuel wear and tear on the roads as you have a couple of semis' versus dozens of trash trucks on the highway each day. Briggs thanked everyone for coming and let them know the wrap-up meeting will be on December 7h. We will be sending out info on upcoming meetings and the Council meeting where we make our recommendation — so we can recognize the participants of the Focus Groups. Various road questions and comments. Discussion on Wolf Ranch Parkway, IH -35 and Highway 29. Meeting ended at 6:43 p.m. J ti SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Neighborhood Group November 9, 2006 ASSOCIATION CONTACT NAME ADDRESS PHONE E-MAIL Address/Phone/E-Mail CHANGES Berry Creek Mrs. Curt Bangelesclorph 505 Sarazen Loop 868-3693 Churchill Farms Mr. Chad Troutman 145 Stonehed a resident churchillfarmstx.com Country Club NBH Mr. John Bunton 2606 Gabriel View Dr. 868-0445 sbunton usa.net Country Club NBH Ms. Dot Hagen(alternate) 3001 Addle Lane 863-3435 leesha en aol.com Country Club HOA Mr. Herb Wade 3004 Brandy Lane 863-3966 Emerald S rin s/Reata Trails Jennifer Mauldin 112 Thomwood 868-8348 Georgetown Village Mr. Brian Orte o 301 Greenside Lane 868-3614 Heart of Georgetown Ms. Renee Hanson 1252 S. Austin Avenue 863-5336 Oak Crest Estates Ms. Betty Hilstrom 613 Oak Crest Lane 864-2566 River Hills Ms. MarilynSeemann 211 River Hills 8694772 mcseemann cox-intemet.com River Ridge III Mr. Brian Lindsey 307 Rim Rock 868-1008 blindse advsol. com L RlverRid a 111 Mr. Keith Brainard alternate 304 River Ride 930-3488 Riverview Estates Mr. Bryant Boyd 102 Woodcrest Ct. 863-0249 San Jose Jovita Richarte 2014 San Jose St. 868-9266 Serenade TRG Ms. Paulette Taylor 705 W. 8th Street 863-2109 niversi Park/Quail Valley Mr. Robert Kreidler 114 Finch Lane 868-2055 rwk2222 cox-internet.com Village #2 Riverbend Mr. K.P. Sutton 128 Melissa Ct. 863-2437 kandtsutton msn.com Villas of Katy Crossing Ms. Judie Patterson 218 Prairie Springs Loo 635-5889 'k 0406 cox. net Villas of Katy Crossing Carol n sold altemate 6 10 Minutes for Solid Waste Focus Group LARGE/COMMERCIAL BUSINESSES November 29, 2006 Rundell - Introduced everyone and explained the history and purpose and goals of the meetings. Attendees: Johnny Yacoub — Walgreens Williams Drive Shirley Taylor — Williamson County Facilities Maintenance Mary Clark — County Commissioner Lisa Birkman's Office James Evans — Hewlett Dealerships Shirley Taylor says the County has no problem with TDS. They have had good response for multiple pick ups and the billing issues they had have been handled. Evans - Hewlett — says they have no problems with the service. Some problems with drivers driving the trucks too fast — so far no accidents — but they need to be more cautious and drive slower. Rundell asked about the rates. Do they feel they get good value for the rate they pay? Evans said that they really have nothing to compare it to. Rundell explained that we could end up with a little bit of a rate adjustment as it has been a while since rates changed (fuel charges were mentioned with gas prices). Asked if overall the rates seem OK? The group in general nodded their heads that rates seemed OK. Ragsdale asked about services. Evans says Hewlett has issues with cardboard. They have a private recycler for cardboard and he is not certain who that vendor is. They have a container they got from the vendor for the cardboard. They need a way to dispose of pallets. Taylor says they have to buy pallets. These two customers may get together and work something out. Clark Commissioner Birkman has expressed interest in recycling at the large County buildings — paper, cans plastic. Ragsdale said that the County has expressed interest in access to the collection station. Taylor says the County needs a way to dispose of paint. A suggestion was made to extend the household hazardous waste day to commercial customers also. SIGN -IN SHEET SOLID WASTE FOCUS GROUP MEETINGS Large Business/Commercial Customers November 29, 2006 BUSINESS NAME CONTACT NAME ADDRESS PHONE E-MAIL Address/Phone/E-Mail CHANGES Wag -A -Bag #3 Nancy Rabb/Kevin Johnson 2604 Sunrise Rrock 78664 255-1029 X10 nancyAwagabag.com Walgreens Pharmacy Johnny Yacoub 3204 Williams Dr. 869-5417 CVS Pharmacy Madeline Miller 904 N. Austin Ave. 863-2581 fax: 819-9666 CVS Pharmacy Tom Burke 4426 Williams Dr. 869-2506 fax: 869-2665 Walmart Cindy Junkins 620 S 11135 8634855 fax: 863.6541 Home Depot Sherre Matin 1303 Rivery Blvd. 868-3682 fax: 8642613 Hoe Lumber Mike Flores 300 Leander Rd. 930.5050 fax: 930-3832 Southwestern University Joe LePage P.O. Box 770 863.6511 x1914 lepeaeAsouthwestern.edu gwaldolhAsouthwestem,edu Texas Electric Cooperative Johnn Andrews 100 Cooperative Way 868-8610 Williamson County Facilities Joe Latteo Ni12 08 Holl Street 943 1599 � a �D ° ' Lo.oY u, w w y f9 Georgetown ISD David Biesheuvel 1 2297 N. Austin Ave. 943-5000 x7288 BiesheuvelDAgeorcietownisd.orci- Georgetown Hospital Ken PoteettWiggy Shell 2000 Scenic Dr. 943-3000 Don Hewlett Mike Hewlett P.O. Box 799 78627 4nike0donhewlett.com SOLID WASTE COLLECTION AND DISPOSAL SERVICE CONTRACT KEY DISCUSSION POINTS NEIGHBORHOOD FOCUS GROUP MEETING THURSDAY, OCTOBER 12.2006 SECTION IV. SERVICES PROVIDED 4.01 Residential Unit Solid Waste • The Contractor shall furnish each residential unit with one cart. 96 or 65 gallons 4.02 Residential Unit Recyclable Materials • The contractor shall collect recyclable materials from each residential unit in the contract area one (1) time per week on the same day as the weekly solid waste collection. • Christmas tree recycling shall be provided to each residential customer at no charge • Residential customers may place up to two (2) recycling bins at the curbside for each collection day. • The cost for all residential recycling services shall be included in the cost per month for basic residential service. SECTION IV. SERVICES PROVIDED - CONTINUED 4.03 Residential Unit Bulky Waste • Construction debris or waste generated from remodeling or demolition is excluded from this service. 4.04 Commercial Collection Services • The Contractor shall collect solid waste..... shall be placed for collection in the designated dumpster....... • The Contractor shall furnish each commercial customer with a suitable cart of dumpster depending on the needs of the commercial customer. 4.05 Rolloffs • Contractor shall provide rolloff containers to Customers upon request from a Customer. 4.06 Special Services • Downtown Area: The Contractor shall empty five (5) public waste recycling units in the downtown area......... at no cost to the City. • Household Hazardous Waste Collection Pro¢tam: The Contractor shall assist the City in conducting household hazardous waste collection programs. • Provide one 40 yard roll -off container for each collection program for the disposal of non -hazardous materials collection during the event, at no cost to the City. Additional roll -off containers shall be provided to the City at a ten percent (10%) discounted rate for disposal and transportation costs. SECTION IV. SERVICES PROVIDED - CONTINUED • City Owned/Ooerated Facilities: Contractor shall provide City owned and/or operated facilities .....containerized service and transportation and disposal of collected solid waste materials free of charge. FACILITY LIST: City Hall Georgetown Municipal Complex (GMC) Council Chambers/Municipal Court Building Library Parks and Recreation Four (4) Fire Stations Police Department Community Recreation Center Animal Shelter San Gabriel Park • Dewatered Biosolids: Contractor shall accept City's dewatered biosolids • Social Events: The Contractor shall remove and dispose of the solid waste..... free of charge, as may be required, for certain special events; as agreed to in writing by the Contractor and City manager or his designee. SPECIAL EVENTS LIST: Christmas Stroll Red Poppy Festival 0 of July Celebration Art Walk SECTION IV. SERVICES PROVIDED - CONTINUED 4.08 Composting Education and Services • City residents shall receive a 5% discount off the retail rate for Gardenville topsoil, compost, mulch or other such products produced by Contractor (including those sold under other product names). • City may purchase composting bins from Contractor at the wholesale price at the time of the purchase. • Contractor shall provide citizen training on backyard composting through workshops of 1'/z to 2 hours in length for up to thirty (30) students at a cost contained in Exhibit "A" per workshop. • Contractor shall provide Master Composting Training through two (2) day, sixteen (16) hour sessions with training materials and refreshments for a maximum of thirty (30) participants at a cost contained in Exhibit "A" per course. SECTION V • FREQUENCY; HOURS AND ROUTES FOR COLLECTION OPERATIONS 5.01 Frequency of Collections: • At least one (1) time per week. 5.02 Hours of Operation: • Collection shall not start prior to 7:00 a.m. or continue after 7:00 p.m. 5.03 School Safety: • Contractor shall not provide collection service one-half (%2) hour before the beginning or one (1) hours after dismissal on a scheduled school date on streets directly adjacent to a public school. 5.07 Holidays: • Contractor may observe New Years Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Contractor may observe other official holidays observed by the City upon approval by the City. SECTION VI. CUSTOMER COMPLAINTS 6.01 Contractor Response to Customers: • Contractor shall manage customer service activities, including incoming phone calls, addressing concerns, and resolving issues........ (i.e., call returned within 24 hours)...... within twenty-four (24) hours after the complaint is received. 6.02 Local Customer Service Office; Telephone Contact; and Internet: • In order to provide a high quality of customer service, Contractor shall at is own expense provide and staff an office facility within the corporate limits of the City to receive customer calls....... weekday service hours from 8:00 a.m. — 5:00 p.m......... Monday through Friday and until 2:00 p.m. on Saturdays. after hours a voice mail or other messaging service shall be available for customers. SECTION VIII. BENCHMARKING AND COMPLIANCE WITH PERFORMANCE STANDARDS 8.01 Contractor (and its drivers, employees and agents) shall adhere to the following performance standards: • Residential carts shall be replaced upright within five (5) feet of customer's placement without obstructing traffic or damaging landscaping • Commercial dumpsters, carts or containers shall be replaced upright within 18 inches of customer's placement without obstructing traffic or damaging landscaping • Recycling bins shall be placed upside down within five (5) feet of carts; • Collection areas shall be free of litter and debris larger than three inches within a ten -foot radius of the carts; • Contractor shall maintain a consistent route schedule and comply with the provisions related to hours of service; Contractor shall not leave loose trash, which during collection may gall in the streets or property of customers, and will collect any loose trash that is generated during collection operations; SECTION VIII. BENCHMARKING AND COMPLIANCE WITH PERFORMANCE STANDARDS - CONTINUED • Drivers are expressly forbidden to use their emergency brake to stop a moving vehicle (a practice that can cause street damage) except in cases of emergencies; • Contractor will operate only enclosed packer type trucks 8.02 Methods of measuring performance standards shall include: monthly customer satisfaction survey calls made to 50 randomly selected customers by Contractor, video tape reviews of service delivery, customer communication records, service monitoring, operational records and employee interviews. SECTION IX. REPORTS 9.01 Contractor shall provide the following reports to City in a mutually agreed upon format: • Monthly customer contract reports with itemized detail regarding the nature of all comments, concerns, and complaints, and the time and manner in which they were resolved by Contractor. • Monthly reports indicating type of services provided, response times, new services, • Monthly report of routes and route times, including an explanation of delays, barriers, etc. • Quarterly report on services provided to the City for city owned/operated facilities and special events F .{ R Georgetown - Texas Disposal Systems Partnership Highlights Additional benefits the City Receives at no additional charge • Total Quality Management system based upon Malcohn Baldrige Quality criteria driving complaints down from approximately 1 per 90 service opportunities at the inception of the contract to approximately 1 per 2000 service opportunities currently • Local office located within the city provides local management and local customer service • Immediate response and access to any disaster, storm, or other environmental emergency • On site 24 hour mechanic to respond to any truck issues within the city • Local Citizens Collection Station within the city offering 2 cubic yards free bulky and brush drop off to residents • Provide Parks Department 300 cubic yards per year of Gardenville compost at no charge • Free mulch offered to every resident at the Collection Station • Recycling Center at the Collection Station offering free recycling of cardboard, glass, newspaper, aluminum, plastics, waste oils, and batteries • Composting Education classes held twice yearly • Provide waste service free of charge for select events within the city • Local Citizens Collection Station collects household hazardous waste, tires, refrigerators, air conditioners, etc for a fee • Over 115 years experience between owners and Directors in the waste industry. All of these resources are located in Travis & Williamson Counties. o Bobby Gregory — Chairman of State Solid Waste Advisory Board o Wade Wheatley - Former TCEQ Director of Waste Permits Division, now Director of Facilities, Operations, and Development in TDSL Environmental Department with specialized knowledge of rules and policies of TCEQ that regulate the facility to assist in regulatory compliance Unique Benefits to Partnering with TDS • City's waste is disposed of at an environmental award winning landfill. One that has never received a fine for a single violation — one considered by many to be the premier landfill in the state • 15t permitted state landfill site to offer landfill, compost, and recycling center in one location • Owning our own landfill allows TDS to control and maintain disposal rates • 24 hour landfill access 6 days per week • Youngest fleet of trucks in the service area — average age of fleet is less than 3 years old in Georgetown 0 6 — 2007 trucks 0 1— 2006 trucks o 4 — 2005 trucks • GPS and video cameras installed on trucks to give the advantage of leading edge technology to the City • Working with a company that values giving back to the community. TDS hosts events for non profit organizations throughout Central Texas — TDS hosted over 200 events last year helping to raise over $2,500,000 for these worthy organizations • High limits of liability insurance, $10,000,000, provide peace of mind for the City • Locally owned and operated company where the owners and management have a vested interest in the City and surrounding areas Is it Important to the City Where and How the City's Waste is Ultimately Disposed of? • Generators (in this case the City of Georgetown) typically have a cradle to grave environmental responsibility for the waste generated. If the ultimate destination for land filling the waste becomes involved in a clean up by the TCEQ or EPA, the generators could found be liable • Waste Management (the current operator of the Williamson County landfill) has received the highest environmental fine for landfills in the history of the state of Texas • TDS landfill has never received a fine for a single violation since it's inception TDS Statement on Comparison of Landfill Options Under state and federal environmental laws, any person who arranges for disposal of hazardous substances at a landfill facility is liable for clean-up costs if there is a hazardous substance released from that landfill facility. The City of Georgetown is an arranger for disposal of the hazardous substances contained in municipal solid waste. Therefore, the City should arrange for disposal of its -municipal solid waste at the most secure facility available. TDS is a state of the art Subtitle D approved facility that has received accolades for the environmental protectiveness, efficiency and cleanliness of its operation. The entire liner system in the landfill is designed consistent with the latest regulatory requirements in the federal Subtitle D rules. Leachate collection trenches are installed along the down slope sides of the bottom portion of the landfill to collect any leachate generated. There has never been a violation for odor, blowing trash, groundwater contamination, or any indication of landfill gas migration. In contrast, the current Williamson County Landfill is an older landfill, much of which is not designed consistent with the current federal Subtitle D rules for liners. The TCEQ files on the landfill contains complaints about illegal dumping of certain wastes, windblown material, problems with the groundwater monitoring system, site development plan not being followed, insufficient daily cover, and landfill gas migration. Just before Subtitle D became effective, the operator, Waste Management of Texas, Inc., succeeded in obtaining approval to open large areas of the landfill using a liner system that was a pre -Subtitle D design, effectively avoiding the use of Subtitle D liners until long after the Subtitle D rules became effective. TRASH LIMIT CITY (90 or 96 gallon cart) FREQUENCY RESIDENTIAL RATE COMPARI: BULK BASE S ITEMS RATE F COG 90 1 x week yes $12.95 T; Austin 90 1 x week no $17.25 C Cedar Park 96 1 x week yes $9.54 IE Hutto 90 1 x week yes $12.00` C Leander 90 1 x week yes $10.00 C Pflugerville 90 2 x week yes $10.93" lE Round Rock 90 2 x week I yes 1$12.00 IR San Marcos 90 2 x week yes $14.81 T Ta or 90 1 x week I yes 1$8.67 IE Tem Ie 90 2 x week I yes 1$13.30 C Hutto bill to increase by $1.00 / month beginning in February to provide recycling. " Pflugerville proposing $2.96 / month service increase. Automated Trucks Austin Cedar Park Pflugerville Round Rock Refuse San Marcos Taylor Temple January 18, 2007 ROsgood Manual Trucks COG Hutto Leander Round Rock Refuse RESULTS OF SOLID WASTE FOCUS GROUP MEETINGS RESIDENTIAL SERVICES: ➢ Currently offered services have not been communicated effectively. City needs to have a dedicated "Solid Waste' webpage. ➢ High level of satisfaction with current services. This will get even better with knowledge. Need to offer various sizes of carts for individual needs. Also need a recycling cart with wheels — or a more portable type recycling cart. ➢ Need to manage yard waste more effectively. ➢ Don't need "19 bags allowance plus the cart" — Less bags (5-6 seems reasonable). ➢ Bulky waste — not rolled into rate — Special Billing (quarterly) — Quarterly Program. ➢ Costs not really a factor — fuel costs. ➢ No reduction of services — same level — fuel adjustment charge — quarterly. ➢ Yard waste — biodegradable lawn bags — offered by the City. ➢ Info sticker on cart — pick-up dates, phone numbers, location of Collection Station. ➢ Household Hazardous Waste — Information and communication December 7, 2006 SMALL COMMERCIALILARGE COMMERCIAL SERVICES: ➢ Roll -off containers for builders no longer an issue. ➢ Cardboard recycling is needed — will pay for this service. ➢ Pallet disposal ➢ Common dumpsters for businesses in the Square. ➢ Containers in street are an eyesore. Option for sidewalk containers on Square. ➢ Styrofoam recycling/plastic recycling ➢ Warning/enforcement of illegal dumping ➢ Pleased with overall services ➢ Costs comparable to other business locations ➢ Improve safety at Collection Station ➢ Commercial recycling December 7, 2006 a City of Georgetown Sanitation Services Plan Update Council Workshop January 8, 2007 7GEOPQW Sanitation Services Plan Update ■ Follow up from September 25, 2006 Council workshop ■ ASK THE CUSTOMERS WHAT THEY WANT O Focus group meetings held • Document Information ❑ Results ■ Conclusions ■ Next steps FOCUS GROUPS Staff held 7 Focus Group meetings: l7 Neighborhood groups including: ■ Sun City, River Ridge, Churchill Fa MIS, Heart of Georgetown, River Hills and others. ❑ Small Commercial ■ Special meeting with businesses on the Square ■ Businesses such as WO zoned business ❑ Builders ■ Primarily residential contractors/service providers OJarge.Commercial 1 FOCUS GROUPS to determine: ❑ Quality/Competency of existing service ■ Knowledge of existing services ■ New services desired by customers ❑ Cost benefit ■ Are we paying to much? ■ How much is "too" much? ■ Costs of new services O Attitudes toward conservation & recycling Questions asked: ❑ How did they feel about their existing solid waste services? ■ What about the volume of waste created? ❑ Cost issues.... How much is "too much" to pay? ■ Cost verses services ❑ How important is bulky waste pickup? ❑ Did they know about all the services currently offered? _ Recycling 13 How Important is conservation? -- ■ Develop Ideas to promote conservation? ❑ Who utilizes recycling? ■ Do you want more types of products to by recycled? ❑ Do you use the collection station? 2 FOCUS GROUPS - Residential Results: ❑ High level of satisfaction ■ NO REDUCTION IN QUALITY OF SERVICES ❑ Didn't need "19 bags" trash ■ Cart + 5-6 bags reasonable ❑ Customers unaware of available services ■ Example: availability of Gardenville products ❑ Need additional services ■ Increased options for cart sizes _• Fa= er to move recycling bin FOCUS GROUPS - Residential Results: Cl Manage yard waste more efficiently ■ City offer biodegradable lawn bags ❑ Provide bulky waste program ■ "Special service rate" ■ Don't roll into existing rate ❑ Willing to pay added fee for storm cleanup when needed ❑ Provide Information about services on FOCUS GROUPS -Small/Large Commercial: ❑ Satisfied with overall service O Rates comparable to other locations ■ With area and out of state ❑ Commercial recycling is needed ■ Willing to pay cost of service ■ Cardboard most. mentioned ■ Styrofoam and pallets also discussed FOCUS GROUPS —Small/Large Commercial: ❑ Roll off containers for builders no longer an issue ❑ Utilize common dumpsters on the Square ■ Develop options for sidewalk containers on Square ❑ Enforce Illegal dumping ■ Seems to be a general concern ■ Increase communication for drop off locations CONCLUSIONS: _ E3 Community supports City contracted service provider ❑ Increase educational opportunities ■ Educate about services offered ■ Notification of changes in routes ■ Develop Solid Waste website/utility ❑ Offer expanded cart options ❑ Expand recycling opportunities ■ Develop commercial recycling plan CONCLUSIONS: ❑ Added charges for additional services should be separated on the bill ❑ Include a "fuel surcharge" when appropriate rather than general rate change ❑ Take a PROACTIVE approach to managing service Next Steps: ❑ Council provide direction in negotiating new TDS contract ■ Service level changes ❑ Based on Focus Group recommendations ■ Include bulky waste program :•- Ensure rates cover cost of service provided ■ Clarify contractor/City relationship • Continue Collection Station Operations Questions? Thank you! Council Meeting Date: January23, 2007 Item No. V\/ AGENDA ITEM COVER SHEET SUBJECT: Consideration and possible action to award a bid for the construction of Park Central Boulevard to Aaron Concrete Contractors, Inc. for the bid amount of $472,715.60. ITEM SUMMARY: Bids were taken on Friday, January 12'h at the Georgetown Municipal Complex for the Park Central Boulevard Construction Project. There were four bids received on this project. The bids were competitive with the second lowest bid being within 1%. The bid was within the projected budget. Because Aaron Concrete is in good standing with the City and has completed other projects of a similar nature, staff recommends award of this bid. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: Construction contract to be paid for out of account #400-101-6033-01 Park Central Blvd. GTEC BOARD RECOMMENDATION: COMMENTS: None ATTACHMENTS: Letter of recommendation from Chiang, Patel & Yerby, Inc. Bid Tab Submitted By: Mark Miller, Transportation Services Manager for Utility C P&YJ Partners for a Better Quality of Life January t6, 2007 Mr. Joel Weaver City of Georgetown 300 Industrial Avenue Georgetown, TX 78626 RE: Park Central Blvd. - Contract Award CPY Job Number: CGE0674 Dear Mr. Weaver: Chiang, Patel & Yerby, Inc. (CPY) has completed the review of the bid packages for the Park Central Blvd. project in Georgetown, Texas. Bid item quantities and unit prices were checked for proper calculation and tabulation. The bid item unit prices appeared to be balanced and in order with current average prices in the Georgetown/Austin area with minor variations. CPY verified that the bid packages included the appropriate bid bond and addendum documents. The four bid packages were tabulated with regards to the bid items and the results are attached. References for the apparent low bidder, Aaron Concrete Contractors, Inc. have not yet been received. According to the City of Georgetown, Aaron Concrete Contractors, Inc. is in good standing with the City of Georgetown and has successfully completed several projects for the City to date. Also, Aaron Concrete Contractors, Inc. is listed as a TxDOT approved contractor. The additional references should be reviewed to ensure that the contractor is reputable and in good standing with area cities. Contingent on the successful review of Aaron Concrete's references, Chiang, Patel & Yerby, Inc. suggests that the City of Georgetown award the Park Central Blvd. project in Georgetown, Texas to Aaron Concrete Contractors, Inc. If you have any questions or comments, please feel free to call me at 512-349-0700. Sincerely, CHIANG, PATEL & YERBY, INC. Jesse W. Penn, P.E. Project Manager Att. C?DOCIIMEM AMSERRASVpENMU[Slt9PgW CpNiMC,q( (hiang, Patel & Yerby, Inc. The Avallon, Building 1 10415 Morado Circle, Suite 200 Austin, Texas 78759 512.349.0700 - 512.349.0727 fax www.cpyi.com CHIANG, PATEL & YERBY, INC. Bid Tabulation Park Central Blvd. Williamsnn Cni inti Tavac Aaron Concrete Chasco Constructors H dark Myers Concrete, Item Description Qty. Unit '- Unit Total Price' Unit Price- Total Price Unit .,Price Total Price LLC Unit price Total Price 1 Video Taping Project Site 1 LS $ 500.00 $ 500.00 $ 1,000.00 $ .....1,000.00 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 2 Mob., Bonds and Insurance 1 LS $ 20,000.00 $ 20,000.00 $. 23,500.00 $ 23,500.00. $ 28,000.00 $ 28,000.00 $ 29,500.00 $ 29,500.00 3 Site Preparation 1 LS $ 9,000.00 $ 9,000.00 $ 5,000.00 $ 5,000.00 $ 24,000.00 $ 24,000.00 S 7,317.0(, $ x,317,00 4 Barricades, Signs and T.C. 1 LS $ 6,000.00 $ 6,000.00 $ 12,000.00 $ 12,000.00 $ 18,000.00 $ 18,000.00 $ 12,800.00 S 12,800.00 5 Prepare and Submit NOI 1 LS $ 500.00 $ 500.00 $ 1,500.00 $ 1,500.00 $ 5,000.00 $ 5,000.00 $ 4,500.00 $ 4.500.00 6 Remove and Dispose of Cone. 4774 BY $ 8.00 $ 38,192.00 $ 17.00 $ 81,158.00 $ 14.00 $ 66,836.00 $ 14.00 $ 66,836.Oo 7 Clean Exist Driveway Culverts 4 EA $ 750.00 $ 3,000.00 $ 1,500.00 $ 6,000.00 $ 1,800.00 $ 7,200.00 $ 1,560.00 S 6,240.00 8 Unclassified Excavation 2638 CY $ 18.00 $ 47,484.00 $ 2.00 $ .. 5,276.00 $ 21.00 $ 55,398.00 $ 18.40 S 48,53920 9 Ditch Grading 193 LF $ 8.00 $ 1,544.00 $ 30.00 $ 5,790.00; $ 28.00 $ 5,404.00 $ 9.50 $ 1.833.50 10 Compacted Fill 50 CY $ 18.00 $ 900.00 $ 20.00 $ 1;000.00 $ 8.00 $ 400.00 $ 27.50 S 1,375.00 11 10" Lime Treated Subgrade 5161 SY $ 6.00 $ 30,966.00 $ 6.00 $ 30,966.00 $ 5.00 $ 25,805.00 $ 10.00 $ 51,610.00 12 Lime Material 142 TON $ 100.00 $ 14,200.00 $ 125.00 $ 17,750.00 $ 130.00 $ 18,460.00 $ 119.00 $ 16,898.00 13 8" Reinforced Concrete Pave. 4691 SY $ 60.00 $ 281,460.00 $ 56.00 $ 262,696.00 $ 59.50 $ 279,114.50 $ 67.00 S 314,297.00 14 Rock RipRap 31 SY $ 60.00 $ 1,860.00 $ 20.00 S 620.00 $ 60.00 $ 1,860.00 $ 36.00 S 1,116.00 15 Pave. Striping (W)(4")(SLD) 2440 LF $ 0.70 $ 1,708.00 $ 1.10 $ 2,654.00 $ 1.00 $ 2,440.00 $ 1.00 S 2,440 nn 16 Pave. Striping (W)(24")(SLD) 30 LF $ 13.00 $ 390.00 $ 21.00 $ 630.00 $ 10.00 $ 300.00 $ 15.00 S 450.00 17 Pave. Striping (`)(4")(BRK) 297 LF $ 0.80 $ 237.60 $ 2.00 $ 594.00 $ 1.00 $ 297.00 $ 1.10 S 326.70 18 Pave. Striping (Y)(4")(SLD) 400 LF $ 0.80 $ 320.00 $ 1.45 $ 580.00 $ 1.00 $ 400.00 $ 1.10 $ 440.00 19 Refl. Pave. Markers, TYII-A-A 15 EA $ 15.00 $ 225.00 $ 23.00 $ 345.00 $ 40.00 $ 600.00 $ 17.00 $ 255.00 20 Remove Roadside Signs 2 EA $ 100.00 $ 200.00 $ 210.00 'S 420.00 $ 150.00 $ 300.00 $ 250.00 $ 500.00 21 Roadside Sign Assembly 2 EA $ 427.00 $ 854.00 $ 415.00 $ 830.00 $ 300.00 $ 600.00 $ 450.00. $ 900.00 22 Relocate Water Service Lines 2 EA $ 800.00 $ 1,600.00 $ 1,000.00 $ 2,000.00 $ 3,400.00 $ 6,800.00 $ 2,200.00 $ 4,400.00 23 Rock Berm 40 LF $ 60.00 $ 2,400.00 $ 16.00 $ 640.00 $ 20.00 $ 800.00 $ 38.00 $ 1,520.00 24 Silt Fence 1460 LF $ 2.50 $ 3,650.00 $ 1.70 $ 2,482.00 $ 3.00 $ 4,380.00 $ 4.00 $ 5,840.00 25 Hydromulch 3250 SY $ 0.30 $ 975.00 $ 2.00 $ ..6,500.00 $ 1.00 $ 3,250.00 $ 1.30 $ 4,225.00 26 Soil Retention Blanket 3250 SY $ 1.40 $ 4,550.00 $ . 1.60 $ 5,200.00 $ 3.00 $ 9,750.00 $ 2.00 $ 6,500.00 TOTAL $ 472,715.60 $ 477,161.00 $ 570,394.50 1 1 $ 592,658.40 Agenda Item Check List rr- Financial Impact Agenda Item: Park Central Blvd Agenda Item Subject: Consideration and possible action to award a bid for the construction of Park Central Boulevard. Is this a Capital Improvement • Yes No Project: Council Date: 01/23/2007 link to Agenda database => C] Need Help? Was it budgeted? Is it within the approved budgeted amount? If not, where is the money coming from? GIL Account Number Amount Going to Council Is there something (budgeted) that won't get done because you are spending these funds? If so, please explain. Will this have an impact on the next year's budget? If so, please explain. Does this project have future revenue impact? Year: If so, how? Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, • Yes No • Yes No 400-101-6033-01 Park Central Boulevard $ 472,715.60 Yes • No Yes 0 No Yes • No Department: operational costs, etc...). Estimated staff hours: Cross -divisional impact: Yes • No If so, what division(s)? Prepared by: Mark Miller Date 01/18/2007 Aaenda Item Checklist: In Process Approvers Title ssigned Notified Received Status Changed Status Jim Briggs Assistant City 01/18/2007 01/18/2007 - Jose Lara Manager - - - - - Utility Financial Analyst Approval Cycle Settings Council Meeting Date: January 23, 2007 AGENDA ITEM COVER SHEET SUBJECT: Item No. X �• Consideration and possible action to approve a contract amendment between the City of Georgetown and KPA for a Professional Services Agreement related to the Phase Two of the "Old Mill" Leander Street/22nd Street Infrastructure improvements as part of the Williamson County Community Block Grant, for $48,500.00. ITEM SUMMARY: This Engineering is required to design the improvements for the Second Phase of the Old Mill Project. Improvements will include installing adequate drainage conveyances along Leander Street. This area presently has poor drainage and experiences roadway flooding. The Engineering will also include the design for reconstruction of 22nd Street from Austin Avenue to Leander Street. This portion of roadway completes a series of recent roadway improvements linking the "Old Mill" development to a convenience store and other businesses. SPECIAL CONSIDERATIONS: NONE FINANCIAL IMPACT: Funds to be paid out of Streets CIP account and to be reimbursed by the Williamson Count Block Grant Funds. GUS BOARD RECOMMENDATION: Due to the inclement weather The GUS Board meeting was moved from Tuesday, January 16, 2007 to Friday, January 19,2007 at 2:00 p.m. Staff will discuss the GUS Boards recommendation at the Council Meeting. STAFF RECOMMENDATION: Approval of contract amendment. COMMENTS: None ATTACHMENTS: Engineering Contract Submitted By: Mark Miller, Transportation Services Manager Jim for Utility Operations AMENDMENT DATED JANUARY 15, 2007 TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND KASBERG, PATRICK & ASSOCIATES, LP FOR PROFESSIONAL SERVICES FOR LEANDER ROAD STREET AND DRAINAGE PROJECT The General Services Agreement between the CITY OF GEORGETOWN (City) and Kasberg, Patrick & Associates, LP, (Engineer) last authorized on March 14, 1995, is hereby amended as follows: The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges for the work in Amendment dated January 15, 2007 are to be paid on a lump sum basis unless additional work due to change in scope is authorized. Your signatures below will constitute your acceptance of Amendment dated January 15, 2007. Executed in duplicate original this day of 2007 at Georgetown, Texas, where this contract is performable and enforceable. Approved as to form: Party of the First Part: CITY OF GEORGETOWN, TEXAS Patricia E. Carls City Attorney Party of the Second Part: KASBERG, PATRICK & ASSOCIATES, LP By Kasberg, Patrick & Associates GP, LLC General Partner By: R. David Patrick, P.E., Vice President STATE OF TEXAS COUNTY OF BELL This instrument as acknowledged before me on this the 2007. Notary Public Gary Nelon Mayor Attest: Sandra D. Lee City Secretary day of Printed name: Commission Expires: Exhibit A (Updated January 15, 2007) This updated Exhibit A to the original General Services Agreement between the City of Georgetown and Kasberg, Patrick & Associates, LP, dated March 14, 1995, provides for the scope of engineering services required for developing design for the Leander Road Street and Drainage Project. The attached letter details the services and associated charges for the proposed work. KAKASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS One South Main Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®kpaengineers.com RICK N. KASBERG, P.E. R. DAVID PATRICK, P.E. THOMAS D. VALLE. P.E. January 15, 2007 Mr. Jim Briggs Assistant City Manager City of Georgetown P.O. Box 409 Georgetown, Texas 78627-0409 Re: City of Georgetown Proposal for The Leander Road Street and Drainage Project Georgetown, Texas Dear Mr. Briggs: This, letter proposal is in response to your request for basic and special engineering services required to provide construction drawings for street and drainage improvements for: The Leander Road Street and Drainage Project The charges for this work are shown on Attachment "A" of this letter. We have priced the work according to the facts that we know about the project as of this date. Lump Sum charges are shown and will not change unless the scope of work is expanded, at which time we will meet with you and plan accordingly. We have also attached to this proposal a preliminary project schedule for your use. The following are tasks that we have included in the work schedule: PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope and economic and technical evaluation of feasible alternatives. Services during this phase include: 1. Obtaining and reviewing available data and consulting with the City to clarify and define the CITY's requirements for the project. 2. Advising the CITY as to the necessity of providing or obtaining from others additional data or services. These additional services may include photogrammetry, investigations and consultations, compilation of hydrological data, traffic studies, materials engineering, assembly of zoning, deed, and other restrictive land use information, and environmental assessments and impact statements. 3. Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the design of the project, and participating in consultations with such authorities. Mr. Jim Briggs January 15, 2007 Page Two 4. Providing analyses of the CITY's needs, planning surveys, and comparative evaluations of prospective sites and solutions. 5. Providing a general economic analysis of the CITY's requirements applicable to various alternatives. 6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the project requirements, reviewing available data, and discussing general scheduling. Conferences may also be required with approving and regulatory governmental agencies and affected utilities. 7. Advising the CITY as to whether additional data or services are required, and assisting the CITY in obtaining such data and services. 8. Detailed survey of the project limits and outside areas to evaluate the project. 9. Review options and alternatives to improve the drainage within the project limits. The review will include looking at open channel drainage and closed conduit drainage. Both options will be evaluated with respect to existing infrastructure, cost and feasibility. 10. Provide an initial utility survey based on record information and information provided by the utility companies. 11. Analysis of street conditions with recommendations. 12. Analysis of project drainage effects on downstream conditions. 13. Development of the preliminary street rehabilitation methods with recommendations and associated costs for the project. 14. Review sidewalk improvements within the project area and associated costs. 15. Hold a preliminary engineering phase meeting with the City of Georgetown Staff to review the preliminary design concepts and associated costs prior to beginning final design. These concepts will be presented in deliverables that will illustrate the preliminary engineering recommendations as well as associated cost estimates. We will also discuss any additional investigations that may be required to complete the final design of the project. Mr. Jim Briggs January 15, 2007 Page Three DESIGN PHASE. The basic services for the final design phase includes: 1. Preparing construction drawings and specifications showing the character and extent of the project based on the survey data and the preliminary engineering phase meeting. 2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the final drawings and specifications. 3. Furnishing the necessary engineering data required to apply for regulatory permits from local, state, or federal authorities. This is distinguished from and does not include detailed applications and supporting documents for government grant-in-aid or planning grants that would be furnished as additional services. Fees for any local, state or federal construction permit applications are not included as part of the professional fee charges. These will be paid by the CITY. 4. Preparing basic documents related to construction contracts for review and approval by the CITY (and the CITY's legal and other advisors). These may include contract agreement forms, general conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and bonding requirements, and preparation of other contract -related documents. 5. Furnishing to the CITY the specified number of copies of drawings, specifications, and other contract documents. 6. Design the final plans for the project. 7. Meet regularly with the City of Georgetown Staff to review the progress of the design and coordinate any conflicts that arise. 8. Produce construction plans and specifications to publicly bid the project. Mr. Jim Briggs January 15, 2007 Page Four BIDDING PHASE. Services under this phase include: 1. Assisting the CITY in advertising for and obtaining bids for the prime construction contract, maintaining a record of prospective bidders to whom bidding documents have been issued, attending pre-bid conferences, and receiving and processing fees for bidding documents. 2. Issuing addenda as appropriate to interpret clarify or expand the bidding documents. 3. Assisting the CITY in determining the qualifications and acceptability of prospective constructors, subcontractors and suppliers. 4. Attending the bid openings, preparing bid tabulation sheets and providing assistance to the CITY in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment and services. CONSTRUCTION PHASE. Services under this phase involve consulting with and advising the CITY during construction and are limited to those services associated with performing as the CITY's representative. Such services comprise: 1. Preparing for and conducting a pre -construction conference and issuing a Notice to Proceed on behalf of the CITY. 2. Reviewing shop and erection drawings submitted by the constructors for compliance with design concept. 3. Reviewing laboratory, shop and mill test reports on materials and equipment. 4. Visiting the project site as construction proceeds to observe and report on the progress and the quality of the executed work. 5. Conduct construction meetings with the contractor and the City of Georgetown. Meeting minutes will be developed and distributed to all attendees. 6. Issuing necessary interpretations and clarifications of contract documents, preparing change orders requiring special inspections and testing of the work, and making recommendations as to the acceptability of the work. 7. Preparing sketches required to resolve problems due to actual field conditions encountered. 8. Preparing record drawings from information submitted by the CONTRACTOR. Mr. Jim Briggs January 15, 2007 Page Five SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT • Research of existing facilities • Research of existing utilities • Final Design Schematics of the plans • Project to be bid and awarded • Construction Administration of the project • Record drawing produced and delivered to the City hi the event the City of Georgetown requires any additional work outside the scope of this proposal, we will complete the work to the satisfaction of the City of Georgetown on an hourly basis according to the rate sheet attached. If this proposal is agreeable, please return one executed originals to our office. Sincerely, R. David Patrick, P.E. RDP/crc SUMMARY OF CHARGES FOR SERVICES 2007 CAPITAL IMPROVEMENTS PROJECT FOR THE LEANDER ROAD STREET AND DRAINAGE PROJECT GEORGETOWN, TEXAS TASK I The Leander Road Street and I. BASIC SERVICES A. Preliminary Design $ 8,000.00 B. Final Design $ 13,500.00 C. Bidding $ 4,000.00 D. Construction Administration $ 12,000.00 TOTAL BASIC SERVICES 1 $ 37,500.00 II. SPECIAL SERVICES A. Design Surveys $ 6,000.00 B. Construction Staking $ 5,000.00 TOTAL SPECIAL SERVICES I $ 11,000.00 ATTACHMENT B Charges for Additional Services City of Georgetown LEANDER ROAD STREET AND DRAINAGE PROJECT POSITION MULTIPLIER SALARY COST/RATES Principal 2.4 $ 45.00 - 60.00/hour Project Manager 2.4 38.00 - 48.00/hour Project Engineer 2.4 30.00 - 40.00/hour Engineer -in -training 2.4 24.00 - 35.00/hour Engineering Technician 2.4 18.00 - 32.00/hour CAD Technician 2.4 18.00 - 32.00/hour Secretary 2.4 10.00 - 16.00/hour Expenses 1.1 actual cost Computer 1.0 15.00/hour Survey Crew 1.1 85.00 - 100.00/hour Registered Public Surveyor 1.0 60.00/hour City of Georgetown Leander Road Street and Drainage Project Proposed Project Schedule ©Engineermg ���� MEN ■■■■■E■ Agenda Item Check List Financial Impact Agenda Item: Phase 2 of "Old Mill Project" Engineering Agenda Item Subject: Approval of a contract amendment between City of Georgetown and KPA for professional services agreement related to the Phase Two of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the Williamson Count Block Grant for $48,500.00. Is this a Capital Improvement Yes • No Project: Council Date: 01/23/2007 link to Agenda database => 40 Need Help? Was it budgeted? Is it within the approved budgeted amount? If not, where is the money coming from? G/L Account Number Amount Going to Council Is there something (budgeted) that won't get done because you are spending these funds? If so, please explain. Will this have an impact on the next year's budget? If so, please explain. Does this project have future revenue impact? Year: If so, how? Yes • No • Yes No General fund Operating to be reimbursed by the Williamson Count Block Grant 100-134-5810-00 Old Mill Project $ 48,500.00 Yes 0 No Yes 9 No Yes 0 No Department: Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational costs, etc...). Estimated staff hours: Cross -divisional impact: Yes • No If so, what division(s)7 Prepared by: Mark Miller Date: 01/18/2007 Agenda Item Checklist: In Process Approvers Title ssigned Notified Received tatus Changed Briggs Assistant City 01/18/2007 01/18/2007Micki Rundell Manager - rtatusJim Director of Finance and Administration Approval Cycle Settings Council Meeting Date: January 23, 2007 Item No. /� •Z AGENDA ITEM COVER SHEET SUBJECT: Consideration and possible action for the award of the annual bid for wood poles to various vendors in the estimated amount of $232,690.00. ITEM SUMMARY: Bids were received for the purchase of wood poles for a one- year period beginning February 1, 2007. The staff recommendation is to award this bid to the low bidders responding, Colfax Treating, Texas Electric Cooperative and Priester-Mell &Nicholson, as designated on the attached bid tabulation These poles are stocked in the City warehouse and are used primarily for new projects and for replacement of existing poles. Material will be ordered on an as needed basis. SPECIAL CONSIDERATIONS: NONE FINANCIAL IMPACT: Funds for this expenditure are budgeted in Electric Capital Improvement and Maintenance accounts. GUS BOARD RECOMMENDATION: Due to the inclement weather The GUS Board meeting was moved from Tuesday, January 16, 2007 to Friday, January 19,2007 at 2:00 p.m. Staff will discuss the GUS Boards recommendation at the Council Meeting. STAFF RECOMMENDATION: Staff recommends award of Bid to the low bidders. COMMENTS: NONE ATTACHMENTS: 1. Bid Tabulation Ri Mayb Jim i s Energ Se ices si City Manager Manager for Util y Operations City of Georgetown Bid Tab Bid No. 27013 Wood Poles 01108/2007 Item city Stock Number Est. Qty. Description Border States Electric Colfax Treating KBS Lufkin Creosotinq Priester Mell & Nicholson TEC Thomasson Lumber 1-1 360119 1 Pole Wood -Creosoted 30 foot, CIS 165.26 $ 141.00 146.75 $ 146.60 161.00 162.00 1-2 360430 60 Pole Wood -Creosoted 35 foot, CI4 $ 263.15 2 .-0- 242.00 $ 243.25 257.00 380.00 $ 258.00 1-3 360120 50 Pole Wood -Creosoted 40 foot C12 405.25 352.00 390.00 387.60 396.00 410.00 $ 399.00 1-4 360411 50 Pole Wood -Creosoted 40 foot, CI3 363.15 307.00 335.00 $ 332.60 355.00 $ 375.00 $ 355.00 1-5 360433 10 IPole, Wood -Creosoted 45 foot, CI1 555.77 $ 492.00 1$ 533.00 $ 528.45 544.00 .0 $ 539.00 1-6 360122 190 Pole, Wood -Creosoted, 45 foot, C12 $ 489.46 422.00 $ 468.00 $ 465.15 $ 479.00 $ 429.00 $ 472.00 1-7 360358 15 Pole, Wood -Creosoted 50 foot, CI1 657.88 $ 574.00 $ 618.00 $ 612.10 $ 644.00 566. $ 640.00 1-8 1 360124 70 Pole Wood -Creosoted 50 foot, Cl2 568.40 $ 501.00 $ 557.00 $ 553.80 556.00 487.00 $ 554.00 1-9 360778 5 Pole Wood -Creosoted 55 foot, CI1 763.14 674.00 $ 835.00 828.25 747.00 $ 710.00 $ 745.00 1-10 360360 35 Pole Wood -Creosoted 55 foot, Cl2 668.40 584.00 $ 735.00 T 732.10 T 654.00 626.00 7F 650.00 1-11 360359 25 Pole Wood -Creosoted 60 foot, CI1 894.71 815.00 $1,023.00 1,018.20 876.00 1,000.00 905.00 1-12 360779 10 Pole Wood -Creosoted 60 foot, C13 684.19 603.00 765.62 762.75 $ 670.00 1 712.00 T 680.00 1-13 360780 1 5 1 Pole, Wood -Creosoted, 65 foot, CIt 1,315.75 1,109.0 1,677.00 1,609.60 $ 1,288.00 $1,710.00 1,305.00 1-14 1 1 Pole Wood -Creosoted 65 foot, Cl2 1,131.55 960.00 1,438.00 $ 1,381.25 $ 1,108.00 $1,500.00 1,135.00 1-15 1 Poie Wood -Creosoted 70 foot,Cl1 S 1,886.07 $ 2,290.00 $2,042.00 $ 1,960.45 1,597.00 $2,400.00 $ 1,684.50 1-16 1 Pole Wood -Creosoted 70 foot, Cl2 S 1,493.48 $ 2,030.00 $1,767.00 $ 1,696.95 5 1,463.15 1 $1,970.00 $ 1,486.15 Est. Annual Total $232,690.00 ** italic/bold indicates adjusted price per delivery charge Low Bid No Reply - Priester Sup{ No Reply - Hughes Supply No Bid - Wesco No Bid - Conroe No Bid - Cobb Lumber Bid Rejected - Techline (not signed) Page 1 of 1 Agenda Item Check List E�...�e Financial Impact Agenda Item: Consideration and possible action for the award of the annual bid for wood poles to various vendors in the estimated amount of $232,690.00 Agenda Item Subject: Award of bid for wood poles to various vendors per bid tabulation. Poles will be stocked in the City Electric Warehouse and be ordered used on an as needed basis. Is this a Capital Improvement Yes No Project: Council Date: 01/23/2007 link to Agenda database => 46 Need Help? Was it budgeted? 0 Yes No Is it within the approved budgeted amount? Yes • No If not, where is the money coming from? G/L Account Number 611-101 Amount Going to Council $ 232,690.00 Is there something (budgeted) that won't get Yes 0 No done because you are spending these funds? If so, please explain. Will this have an impact on the next year's Yes 0 No budget? If so, please explain. Does this project have future revenue impact? Year: 2007 and beyond • Yes No Department: Georgetown Utility Systems If so, how? Primarily used forNew construction for new loads, and pole replacement for existing circuits Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational costs, etc...). Estimated staff hours: Cross -divisional impact: 9 Yes No If so, what division(s)? Finance and Administration Prepared by: Mike Mayben Date: 01/18/2007 Aoencla Item Checklist., In Process Approvers Title ssigned Notified Received IStatus Changed tatus Jim Briggs Assistant City 01/18/2007 01/18/2007 - - Micki Rundell Manager - - - Director of Finance and Administration Approval Cycle Settings City#rgetown Bid Tab No. 27013 Wood Poles 18/2007 Item City Stock Number Est. Qty. Description Border States Electric Colfax Treating KBS Lufkin Creosotin Priester Mell 8 Nicholson TEC Thomasson Lumber 1-1 360119 1 Pole, Wood -Creosoted, 30 foot, CI5 165.26 $ 141.00 $ 146.75 146.60 $ 161.00 .00 $ 162.00 1-2 360430 60 Pole Wood -Creosoted 35 foot, CI4 $ 263.15 211.00 $ 242.00 243.25 $ 257.00 $ 380.00 $ 258.00 1-3 360120 50 Pole Wood• Creosoted, 40 foot, Cl2 405.25 352.0 $ 390.00 387.60 396.00 $ 410.00 $ 399.00 1-4 360411 50 Pole, Wood -Creosoted 40 foot, C13 363.15 307.0 $ 335.00 332.60 T 355.00 $ 375.00 $ 355.00 1-5 360433 10 Pole Wood -Creosoted 45 foot, C11 555.77 $ 492.00 533.00 528.45 $ 544.00 40.00 $ 539.00 1-6 360122 190 Pole Wood -Creosoted, 45 foot, Cl2 $ 489.46 422.00 $ 468.00 465.15 $ 479.00 $ 429.00 $ 472.00 1-7 360358 15 Pole, Wood -Creosoted, 50 foot, CI1 $ 657.88 $ 574.00 $ 618.00 612.10 $ 644.00 566.00 $ 640.00 1-8 360124 70 Pole Wood -Creosoted 50 foot, Cl2 $ 568.40 $ 501.00 $ 557.00 553.80 556.00 487.00 $ 554.00 1-9 360778 5 Pole Wood -Creosoted 55 foot, Cl1 $ 763.14 674.00 $ 835.00 828.25 747.00 $ 710.00 $ 745.00 1-10 360360 35 Pole Wood -Creosoted 55 foot, Cl2 668.40 584.00 $ 735.00 732.10 654.00 $ 626.00 $ 650.00 1-11 360359 25 Pole Wood -Creosoted 60 foot, C 1 $ 894.71 815.00 $1,023.00 1,018.20 876.00 1,000.00 $ 905.00 1-12 360779 10 Pole Wood -Creosoted 60 foot, C13 684.19 603.00 $ 765.62 1 762.75 $ 670.00 $ 712.00 1 $ 680.00 1-13 360780 5 Pole Wood -Creosoted, 65 foot, C11 $ 1,315.75 1,109.00 $1,677.00 $ 1,609.60 $ 1,288.00 $1,710.00 $ 1,305.00 1-14 1 Pole, Wood -Creosoted 65 foot, Cl2 $ 1,131.55 960.00 $1,438.00 1,381.25 $ 1,108.00 $1,500.00 $ 1,135.00 1-15 1 Pole Wood -Creosoted 70 foot, C11 $ 1,688.07 $ 2,290.00 $2,042.00 $ 1,960.45 5 1,597.00 1 $2,400.00 1 $ 1,684.50 1-16 1 Pole Wood -Creosoted 70 foot, Cl2 $ 1,493.48 $ 2,030.00 $1,767.00 $ 1,696.95 1,463.15 $1,970.00 $ 1,486.15 Est. Annual Total $232,690.00 Low Bid No Reply - Priester Supl No Reply - Hughes Supply No Bid - Wesco No Bid - Conroe No Bid - Cobb Lumber Bid Rejected - Techline (not signed) ** italic/bold indicates adjusted price per delivery charge Page 1 of 1 Council Meeting Date: January 23, 2007 Item No. X ,j AGENDA ITEM COVER SHEET SUBJECT: Consideration and possible action to approve a contract amendment with Dacon Ltd. for services related to the construction of the South Substations in the amount of $314,583.60. ITEM SUMMARY: Bids were received and awarded to Dacon Ltd. of Deer Park, Texas for the construction of the East and South Substations in the amount of $7,997,990.00. At the time of bid award at the May 23, 2006 Council Meeting, staff requested approval of a project contingency construction expense budget of $8,400,000.00 for any additional work performed within the scope of the project. Project change orders in excess of $25,000 were to be returned to Council for approval. Staff is requesting approval to release payment for $314,583.60 of change orders for South Substation. SPECIAL CONSIDERATIONS: NONE FINANCIAL IMPACT: Funds for this expenditure are budgeted in Electric Capital Improvement. The budget of $8,400,000.00 is comprised of the construction bid amount of $5,339,867.00, the transformers cost of $2,724,123.00 and a contingency of $336,010.00. GUS BOARD RECOMMENDATION: Due to the inclement weather The GUS Board meeting was moved from Tuesday, January 16, 2007 to Friday, January 19,2007 at 2:00 p.m. Staff will discuss the GUS Boards recommendation at the Council Meeting. STAFF RECOMMENDATION: Staff recommends approval of contract amendment for this additional work. COMMENTS: NONE ATTACHMENTS: 1. Dacon Chancre Order Invoices Submitted Energy Services Assistant Cit3M4anagi Manager for Utility Operations UA OH P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479-7409 TECL 17443 October 04, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 001 (Rev. 1) Site Pad Sub -Base / Rock Changes Dacon Project# 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation Per revision to Steger — B¢zell Print # 20759 (Sheet 3 of 8): 1. Adding 4" of flex base limestone to work area of Substation 2. Adding 12" of flex base limestone to traffic rated area of Substation Labor - $ 19,688.00 Material - $ 13,781.60 Total - $ 33,469.60 3. Regrading and placing 2" of top rock Labor - $ 8,682.50 Material - $ 12,017.50 Total - $ 20.700.00 Sub -Total - $ 54,169.60 Original Limestone Top Rock Quote - S4 ---------------------- (Deduct) $ 110,166.08) Sub -Total $ 44,003.52 4. Delete south drive because of elevation problems. Labor - $ - 2,160.12 Material - $ - 3,248.00 Total - $ ( 5,405.12) Sub -Total $ (5,405.12) RepN1eC by M Texas D perlmeyl of Lkervau9 aM RepYtlon. V 0 Boy 12157. PmW. Texas 78711. 1-000203-9202, 5124538599, eelbeie. — 9uroe.*We .of Wconptvb 5. Delete gate associated with drive above and adding pre -cast concrete fencing in lieu of gate. Labor - $ 1,855.00 Material - $ - 4,060.00 Total - $ ( 2,205.00) Sub -Total $ (2,205.00) 6. Delete concrete for setting posts. Posts are to be grouted into TXDOT retaining wall using Sika Grout. Concrete - Labor - $ 0.00 Material - $ - 2,289.90 Total - $ ( 2,289.90) Sika Grout - Labor • $ 0.00 Material - $ - 2,480.63 Total - $ 2,480.63 Sub -Total $ 190.73 Grand Total of Additional Work # 1 - $ 36,584.12 Original Contract Amount $ 4,516,079.98 Addition Work Order # 1 $ 36 584.12 Adjusted Contract Amount $ 4,552,664.10 Please sign below showing your approval. Approved (Randell Buchanan) Project Engineer — Georgetown, Tx If you have any questions, please call me at 281-479-7409 extension # 1123. Sincerely, D.M. "Bo" Davis, Jr. Project Manager Cc: Mike Duff - McCord Engineering Gary Tobola - McCord Engineering File N,pl,le6 e, The Tawas opu,me t of Ltn+ry ma Rnuffa on. a 0. Box 12157 nwm. Te,® 73711, 1d06603-9202, 51]46)-0599. we0,ta D�CON1( P. C. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281)479-7409 TECL17443 Oct. 4, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 002 Temporary Fencing for Livestock Dacon Project # 11750 Gentlemen: Please see the following that represent changes to tt.e original contract amount: "South" 138kV Substation 1. Adding temporary safety fencing on north end of South Substation to protect livestock. Labor - $ 1,150.00 Material - $ 858.40 Total - $ 2,008.40 Grand Total Additional Work Order # 2 $ 2,008.40 -------------------------------------------------------------------------------------------- Original Contract Amount $ 4,516,079.98 Revised Contract Amount ( through AWO # 1) $ 4,552,664.10 Addition Work Order # 2 $ 2.008.40 Adjusted Contract Amount $ 4,554,672.50 Please sign below showing your approval. Approved (Randell Buchanan) Project Engineer — Georgetown, Tx If you have any questions, please call me at 281-479-7409 extension # 1123. Sincerely, cc: Mike Duff - MEI D.M. "Bo" Davis, Jr. Gary Tobola - MEI Project Manager File Re9uMe00y T Tem NVM DI Lke a Reg1 , PD. Box 12157, Au . Tm 76711, 1-000-5039202, 5124634599, WeOeie Awa &emealala V. W...Pw. �DACON P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479-7409 TECL 17443 Nov. 06, 2006 Rev 2 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 003 Foundation Changes Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation 1. Foundation # L-13 : Changed from original 24" diameter to 30" diameter per MEI print # MEI 7007 (2 of 2). (Qty. 18) Original — Labor - $ 700.00 Material - $ 302.50 Total - $ 1,002.50 Revised — Labor - $ 700.00 Material - $ 864.42 Total - $ 1,564.42 Difference per foundation : $ 561.92 18 Foundations X $ 561.92 = $ 10,114.56 Sub - Total (L-13) $ 10,114.56 2. Foundation # L-15 : Changed from original 24" diameter to 30" diameter per MEI print # MEI 7007 (2 of 2). (Qty. 8) Original — Labor - $ 675.00 Material - $ 357.50 Total - $ 1,032.50 Revised — Labor - $ 675.00 Material - $ 936.23 Total - $ 1,611.23 Difference per foundation : $ 578.73 8 Foundations X $ 578.73 = $ 4,629.84 Sub - Total (L-15) $ 4,629.84 Rebl by TMTp De, Mwtd Lke "RBOuIAon, P,O. Boa 12157, AU ,Taus74711, 1-800.80}8202,31246}8500.wWsb'.+w.Ikanse.Nakhu✓wmplaNs 3. Foundation # L-19 : Changed from origir. a[ 24" diameter to 30" diameter per MEI print # MEI 7007 (2 of 2). (Qty. 4) Original — Labor - $ 675.00 Materia•_ $ 357.50 Total - $ 1,032.50 Revised — Labor - $ 675.00 Material - $ 936.23 Total - $ 1,611.23 Difference per foundation : $ 578.73 4 Foundations X $ 578.73 = $ 2,314.92 Sub - Total (L-19) $ 2,314.92 4. Foundation # L-7 : Changed from original 4P" diameter to 54" diameter per MEI print # MEI 7007 (2 of 2). (Qty. 8) Original— Labor. $ 10,000.00 Material - $ 4,950.00 Total - $ 14,950.00 Revised — Labor - $ 13,980.61 Material - $ 12,342.57 Total - $ 26,323.18 Difference per foundation : $ 11,373.18 8 Foundations X $ 11,373.18 = $ 90,985.44 Split Costs 50150 = $ 45,492.72 Sub - Total (L-7) $ 45,492.72 Grand Total of AWO # 3 - $ 62,552.04 Original Contract Amount $ 4,516,079.98 Revised Contract Amount (through AWO # 2) $ 4,554,672.50 Addition Work Order # 3 $ 62,552.04 Adjusted Contract Amount $ 4,617,224.54 RnulaW py The Tesss Oepvtmenl of Lkenvp aM atepulaton. P. O. Boa 12157. Austin, Tem 78711, 1-8 N19202. 512463,6559. reDa4e—Ieente.State . uL( oaau DACQ41J P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479-7409 TECL 17443 October 09, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 004 TXDOT Retaining Wall Change Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation Per revision to Steger and Bizzell Retaining Wall print # 20759 Sheet 7 of 8 1. Changes in TXDOT Retaining Wall: a. Wall thickness changed from 12" thick to 18" thick to accommodate for pre -cast concrete wall to be installed on top. Original Wall 12" thick (Item # V-1), based on 1725 sft.= 1725 cu./ ft or 63.89 cyds. Original price of $ 85,905.00 divided by 63.89 cyds. = $ 1,344.58 cyd. Revised Wall 18" thick (Item # V-1), based on 2575 cu. / ft. or 95.83 cyds. $ 1,344.58 x 95.83 = $ 128,851.10 Original - Labor - $ 51,750.00 Materials - $ 34,155.00 Total - $ 85,905.00 Revised - Labor - $ 77,250.00 Materials $ 51,601.00 Total - $ 128,851.10 Sub - Total - $ 42,946.10 Grand Total of Additional Work Order # 4 - $ 42,946.10 Original Contract Amount $ Revised Contract Amount (through AWO # 3) $ Addition Work Order # 4 $ Adjusted Contract Amount $ Reau ed"IDM Tem DepedmeM of Li Mft rt RepYhm. P.0 Bo 12157. AmW. Tmb 75711. $400 $032202. 612.46MSN was , v Please sign below showing your approval. Approved (Randell Buchanan) Project Engineer — Georgetown, Tx N you have any questions, please call me at 281-479-7409 extension # 1123. Sincerely, D. M. "Bo" Davis, Jr. Project Manager Cc: Mike Duff - McCord Engineering Gary Tobola -McCord Engineering Rogdated 0y T Tam NpaOmeM of LkewbV a Re5Ma6on. P.O. Boa 12157, Ruin, Ton 76711. 180 $03 0302, 512 3459b. ..W. w k...atale,p.aMwmPWSa DACON P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479.7409 TECL 17443 Nov. 06, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 005 Addition of (6) - Y4 Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation Per request from McCord Engineering 1. Addition of (6) Y4 for South Sub - Total Original Contract Amount $ Revised Contract Amount (through AWO # 4) $ Addition Work Order # 5 $ Adjusted Contract Amount $ Please sign below showing your approval. Approved (Randall Buchanan) Project Engineer — Georgetown, Tx. $5,597.46 $5,597.46 4,516,079.98 4,660,170.64 5,597.46 4,665,768.10 If you have any questions, please call me at 281-478-3323. Sincerely, Blake Sudberry Project Manager Cc: Mike Duff - McCord Engineering Gary Tobola - McCord Engineering ReaulalM Ey The Taus OepaNnent W L ehM and RW91h0bn, 0.O. Bm 12157, AU . Texas 78711.1-000.80}9203, 512-48b8599, w We.. ecense Wt¢ LLULwmpliMc BACON P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479-7409 TECL 17443 October 09, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 007 Addition of (1) L-28 Low Bus Support Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation Per revision to McCord Engineering Foundation print # 1. Addition of (1) L-28 (Low Bus Support Foundation) which includes a. Foundation — L28 $ b. Anchor bolts — A42 $ c. Support Steel — A5 g d. Insulator — A11 g e. Bus Fitting — A31 g Sub - Total Original Contract Amount Revised Contract Amount ( through AWO # 6 ) Addition Work Order # 7 Adjusted Contract Amount Please sign below showing your approval. • Approved (Randell Buchanan) Project Engineer — Georgetown, 1,262.50 101.20 875.00 374.97 152.88 2,766.55 $ 4,516,079.98 $ 4,726,775.35 $ 2,766.55 $ 4,729,541.90 RIU1.1M by TheT.D,.e mtof Lk8ae818atl RIIPaOon. P.O. Bar 12157,8u .Tm 78711.1-BOO.B01BRM,512J61859G,wMie', xvw.Ilunu.aWe.2lWmmpIW1Y OACON P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281( 479-7409 TECL 17443 Nov. 15, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 1381kV Substations Additional Work Order # 009 Addition of Conduit Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation Per request from McCord Engineering : Addition of (2) 4in conduits for phone / fiber (400ft total) * 400ft 4in PVC $9.30 / ft $3720.00 * 4in fittings (90's, couplings, etc) $388.59 * Excavation / Backfill / Sand $4428.00 Sub - Total $8,536.59 2. Addition of (4) 2in conduits & material for 15KV PT's (100ft total) * 1 00f 2in PVC $6.18 / ft $618.00 * 2in fittings (90's, couplings, etc) $624.40 * Excavation / Backfill $1184.00 * Flex conduit & fittings $8428.33 * 4 JB's w/ term blk & fuse & mntg $1267.60 Sub - Total $12,122.33 3. Addition of (4) 2in conduits for SEL Boxes * 80ft 2in PVC $6.18 / ft $494.40 * 2in fittings (90's, couplings, etc) $624.40 * Excavation / Backfill $947.20 * Flex conduit & fittings $620.50 Sub - Total $2,686.50 Total for AWO #9 $23,345.42 ftula by The TWS Depalmenl of UG soy, "ftulN . P 0. Boz 12157, A.M. Te. 75711, 1-80 B03-9202, 5124818589, w,Wti *w*.Ikenae.al&e G.uloo la • LU'Ac­bp P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281) 479-7409 TECL17443 Nov. 07, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 010 Control Wire Installation & Terminations Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation 1. Control Wire Installation (23008ft) $33,912.22 Control Wire Terminations (692 Terms) $9,574.60 Sub - Total $43,486.82 Original Contract Amount $ 4,516,079.98 Revised Contract Amount (through AWO # 9) $ 4,762,23532 Addition Work Order # 10 $ 43,486.82 Adjusted Contract Amount $ 4,805,722.14 Please sign below showing your approval. Approved (Randall Buchanan) Project Engineer — Georgetown, Tx. If you have any questions, please call me at 281-478-3323. Sincerely, Blake Sudberry Project Manager Cc: Mike Duff - McCord Engineering Gary Tobola -McCord Engineering Rapu� b, T" T. Dl..Mof LkBnS, M RepW.l R0 By 12157. 4.M. T. 78711. 1-60 W9 WOZ 512.5& MH. wepYv;.Iironaealale huelmmpiny LI co P. O. BOX 1300 DEER PARK, TEXAS 77536 PHONE (281)479.7409 TECL 17443 Nov. 07, 2006 City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 010 Control Wire Installation & Terminations Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 1381kV Substation $33,91222 1, Control Wire Installation (23008ft) $9,574.60 Control Wire Terminations (692 Terms STotal $43,466.82 $ 4,516,079.98 Original Contract Amount Revised Contract Amount (through AWO # 9) $ 4,762,235.32 $ 43,486.82 Addition Work Order # 10 g 4,805,722.14 Adjusted Contract Amount Please sign below showing your approval. Approved (RBu andell chanan) Project Engineer — Georgetown, Tx. If you have any questions, please call me at 281-478-3323. Sincerely, Blake Sudberry Project Manager Cc: Mike Duff - McCord Engineering Gary Tobola - McCord Engineering pe9u1yg1 pY TI,eTWcOepYlmentd Lcmtiq a 1,9W n. p O. 1. 12151. 1U .Te 18711.1090.893.0292. S1,-461099.weUcitc'.wwx Ikence cble huNWmpbvXe _.........-.. . ��i. wum,, 1. 7971t 18W 8919292.512�fi8E599, xepy". wxx.ICBnae sale huLwmpaK DACON P. O. BOX 1300 DEER PARK, TEXAS 77536 �- PHONE (281) 479-7409 N' TECL 17443 J Nov. 30, 2006 C City of Georgetown, Texas 300-1 Industrial Ave. Georgetown, Texas 78626 Reference: "South" 138kV Substations Additional Work Order # 012 Add Concrete Around Conduits at Manholes Dacon Project # 11750 Gentlemen: Please see the following that represent changes to the original contract amount: "South" 138kV Substation 1. Add Concrete around conduits at (2) manholes 20 cyds per manhole @ $224.00 cyd 40cyds tot @ $8,960.00 Sub Total Line 1 $8,960.00 Original Contract Amount $ 4,516,079.98 Revised Contract Amount (through AWO # 11) $ 4,833,497.18 Addition Work Order# 12 $ 8,960.00 Adjusted Contract Amount $ 4,842,457.18 Please sign below showing your approval. Approved (Randall Buchanan) Project Engineer — Georgetown, Tx. If you have any questions, please call me at 281-478-3323. Sincerely, Blake Sudberry Project Manager Cc: Mike Duff McCord Engineering Gary Tobola - McCord Engineering Aep1l by Tee To DepaNnml of lrentiq atl RgW .PO. Sex 1215),A ,Tp 71111.1-000.59yWM5124&9-5599 v e.. Wbnse sV1e I.'.f P'.. Notice of Meeting of the Governing Body of the City of Georgetown, Texas Monday, January 22, 2007 The Georgetown City Council will meet on Monday, January 22, 2007 at 04:00:00 PM at City Council Chambers, at the northeast comer of Seventh and Main Streets, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Policy Development/Review Workshop - Call to order at 4:00 PM A Joint Meeting with Convention & Visitors' Bureau and Main Street Boards regarding Budget Priorities B Workshop presentation, discussion and possible direction to staff regarding the Recreation Center Expansion project and related issues -- Micki Rundell, Director Finance & Administration. C Traffic Calming Report — Mark Miller, Transportation Services Manager; David Morgan, Police Chief; Anthony Lincoln, Fire Chief; Jim Briggs, Assistant City Manager for Utility Operations; Paul Brandenburg, City Manager Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. D Sec.551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items -Transamerican Underground vs. Arch Insurance Co., C. C. Cadeton Industries, and Third Party Defendant the City of Georgetown, Cause No. 06-121-C277, District Court of Williamson County, 277th Judicial District - Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS; United States District Court, Western District of Texas - Stanford v. City of Georgetown , Cause No. 06-634026, filed in the 26th Judicial District of Williamson County, Texas - Williamson County MUD No. 19, request for sewer Certificate of Convenience and Necessity (Application No. 35375-C) (SOAR Docket No. 582-07-0786; TCEQ Docket No. 2006 - 1810 - UCR) - Proposed Sanitary Sewer Overflow Agreement with the TCEQ. - Discussion regarding the application of municipal zoning and development regulations to facilities owned by school districts and other polittcal subdivisions. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2007, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Sandra Lee, City Secretary City Council Agenda/January 22, 2007 Page 1 of 1