HomeMy WebLinkAboutAgenda CC 12.16.2003Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, December 16, 2003
The Georgetown City Council will meet on Tuesday, December 16, 2003 at 06:00:00 PM at the City
Council Chamber, 101 E. 7th Street, the northeast corner of Seventh and Main Streets, Georgetown,
Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live and made available for broadcast
by the local cable company.
Regular Session to convene and continue Executive Session, if necessary
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session that follows
A Sec.551.071 consultation with attorney
- Pending Litigation
- Legal Advice Regarding Agenda Items and other Matters
- Provision of electric service to City Owned facilities
B Sec.551.072 deliberation on real property
- Discussion and possible action regarding acquisition of property for downtown parking
C Sec.551.074 personnel matters
Special Session - To begin no earlier than 6:00 P.M.
(The City Council for the City of Georgetown reserves the right to adjourn into executive session at any time during
the course of this meeting to discuss any of the matters listed below, as authorized by Texas Government Code
Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and
551.086 (Economic Development).
D Call to Order
E Pledge of Allegiance
F Comments from the dais regarding the following items:
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
- Board/Commission Vacancies:
- One position on the Library Board (expires February 2005)
- One position on the Airport Board (expires February 2005)
G Announcements and Comments from City Manager
H Public Wishing to Address Council
Keith Peshak regarding "bullies on the City Council" and police cars.
I Action from Executive Session
City Council Agenda/De�ember 16, 2003
Page 1 of 5 Pages
i
V Consideration and possible action revising the current City of Georgetown Investment Policy — Laurie
Brewer, Controller and Micki Rundell, Director of Finance and Administration
W Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement
Corporation (GTEC) for the quarter ended September 30, 2003 — Laurie Brewer, Controller and Micki
Rundell, Director of Finance and Administration
Consideration and possible action to approve a resolution expressing official intent to reimburse costs of
certain Georgetown Transportation Enhancement Corporation (GTEC) infrastructure projects not to exceed
$8,700,000 with proceeds from bonds that will be issued at a later time — Micki Rundell, Director of Finance
and Administration
Second reading of an ordinance amending the 2002/03 Annual Operating Plan Element (budget) to offset
variances in various fund budgets for increases in expenditures that are tied to service requests and
revenue collection rates — Laurie Brewer, Controller and Micki Rundell, Director of Finance and
Administration
Public Hearings/First Readings
1. First and only reading of an ordinance authorizing the issuance of the City of Georgetown, Texas
Utility System Revenue Bonds, Series 2003, in an amount not to exceed $7,005,000, approving
an official statement and other matters related to the issuance of the bonds — Micki rundell,
Director of Finance and Administration
2. First and only reading of an ordinance authorizing the issuance of the City of Georgetown, Texas
Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2003, in
an amount not to exceed $2,430,000, approving an official statement and other matters related
thereto -- Micki Rundell, Director of Finance and Administration
3. First Reading of an Ordinance amending the 2003/04 Annual Operating Plan Element (budget)
for adjustments relating to the timing of capital projects -- Laurie Brewer, Controller and Micki
Rundell, Director of Finance and Administration
4. First Reading of an ordinance providing for the abandonment by quitclaim deed of a portion of
the First Street right of way between Austin Avenue and Rock Street; providing for the terms
and conditions of such abandonment; calling a public hearing; providing a conflict and severability
clause and establishing an effective date — Mark Miller, Transportation Services Manager and Jim
Briggs, Assistant City Manager for Utility Operations
5. Public Hearing regarding an Amendment to the following Sections of the Unified Development
Code (UDC): 1.03(C)8(D) "Applicability"; Table 4.01.010 "Zoning Districts"; 4.04.030(G) "Old Town
Overlay"; 4.05.040(C)(4) "SP Standards for Williams Drive (F.M. 2338)"; Table 5.01.020 "Permitted
Uses by Zoning District"; 5.03.040(B)(3) "Family Day Care"; 5.05.030(C)(2) "General Outdoor
Storage"; 6.01.030(B) "Applicability with the Extraterritorial Jurisdiction"; Table 6.02.030 "Housing
Type Dimensional Standards"; Table 6.03.020 "Non -Residential Lot and Dimensional Standards";
6.03.040(B)(6)(a)&(b) "Features Allowed Within Required Yards" , 7.03.050(C) "Residential
Fences"; 8.03.020(B) ""Tree Size and Species"; 9.03.020(A)(3) "Parking Space Dimensions";
9.03.020(D) "Parking Surfacing and Maintenance"; 10.03.020(J) "Signs in the Public Right -of -Way"
; Table 10.06.010 "Sign Dimensions by District"; 10.06.040(G) "Subdivision Directional Signs";
11.03.050 "Replacement of Protected Trees"; 11.05.050(C) "Regional Stomtwater Management
Program"; Table 13.04.050 "Rural Street Geometric Standards"; 13.04.070(A)(3) "Wastewater
Collection Systems"; 13.04.070(B)(4) "Water Distribution System"; AND 13.07.020(C) "Street
Lights"- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and
Development Services
6. First Reading of an Ordinance Amending the following Sections of the Unified Development
Code (UDC): 1.03(C)8(D) "Applicability"; Table 4.01.010 "Zoning Districts"; 4.04.030(G) "Old Town
Overlay"; 4.05.040(C)(4) "SP Standards for Williams Drive (F.M. 2338)"; Table 5.01.020 "Permitted
Uses by Zoning District"; 5.03.040(8)(3) "Family Day Care"; 5.05.030(C)(2) "General Outdoor
Storage"; 6.01.030(B) "Applicability with the Extraterritorial Jurisdiction"; Table 6.02.030 "Housing
Type Dimensional Standards"; Table 6.03.020 "Non -Residential Lot and Dimensional Standards";
City Council Agenda/December 16, 2003
Page 3 of 5 Pages
6.03.040(B)(6)(a)&(b) "Features Allowed Within Required Yards"; 7.03.050(C) "Residential
Fences"; 8.03.020(8) ""Tree Size and Species"; 9.03.020(A)(3) "Parking Space Dimensions";
9.03.020(D) "Parking Surfacing and Maintenance"; 10.03.020(J) "Signs in the Public Right -of -Way"
• Table 10.06.010 "Sign Dimensions by District"; 10.06.040(G) "Subdivision Directional Signs";
11.03.050 "Replacement of Protected Trees"; 11.05.050(C) "Regional Stormwater Management
Program", Table 13.04.050 "Rural Street Geometric Standards"; 13.04.070(A)(3) "Wastewater
Collection Systems"; 13.04.070(B)(4) "Water Distribution System"; AND 13.07.020(C) "Street
Lights" - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and
Development Services
7. Public Hearing regarding an Amendment to Sections 4.08 and 8.06 of the Unified Development
Code (UDC) pertaining to the Gateway Overlay District— Melissa McCollum, Development
Planner and Amelia Sondgeroth, Director of Planning and Development Services
8. First Reading of an Ordinance Amending Sections 4.08 and 8.06 of the Unified Development
Code (UDC) pertaining to the Gateway Overlay District— Melissa McCollum, Development
Planner and Amelia Sondgeroth, Director of Planning and Development Services
9. Public Hearing regarding an Amendment or Repeal of Section 4.09 of the Unified Development
Code (UDC) pertaining to the Courthouse View Protection Overlay District — Cada Benton,
Development Planner and Amelia Sondgeroth, Director of Planning and Development Services
10. First Reading of an Ordinance Amending Section 4.09 of the Unified Development Code (UDC)
pertaining to the Courthouse View Protection Overlay District —Cada Benton, Development
Planner and Amelia Sondgeroth, Director of Planning and Development Services
11. First Reading of an Ordinance Repealing Section 4.09 of the Unified Development Code (UDC)
pertaining to the Courthouse View Protection Overlay District— Cada Benton, Development
Planner and Amelia Sondgeroth, Director of Planning and Development Services
12. Public Hearing regarding an Amendment to Section 13.09.030 (B) of the Unified Development
Code (UDC) pertaining to Oversized Facilities — Glenn Dishong, Water Services Manager and
Amelia Sondgeroth, Director of Planning and Development Services
13. First Reading of an Ordinance Amending Section 13.09.030 (B) of the Unified Development Code
(UDC) pertaining to Oversized Facilities — Glenn Dishong, Water Services Manager and Amelia
Sondgeroth, Director of Planning and Development Services
14. First Reading of an Ordinance for a Century Plan Amendment for 2.42 acres out of the David
Wright Survey from Multi Family and Residential Future Land Use designations to Office district
located at 3606 and 3608 Rocky Hollow Trail — Ed Polasek, Chief Long Range Planner and Amelia
Sondgeroth, Director of Planning and Development Services
15. Public Hearing to Consider Rezoning 1.28 acres out of the David Wright Survey from RS,
Residential Single-family district to OF, Office district located at 3606 and 3608 Rocky Hollow Trail
— Bobby Ray, Chief Current Planner and Amelia Sondgeroth, Director of Planning and
Development Services
16. First Reading of an Ordinance Rezoning 1.28 acres out of the David Wright Survey from RS,
Residential Single-family district to OF, Office district located at 3606 and 3608 Rocky Hollow Trail
— Bobby Ray, Chief Current Planner and Amelia Sondgeroth, Director of Planning and
Development Services
17. Public Hearing to consider Rezoning a total of 14.636 acres, out of the Frederick Foy Survey, to
be known as Sun City Georgetown, Neighborhood Eighteen, from A, Agriculture to Planned
Unit Development (PUD), or more restrictive district, located, west of Sun City Boulevard — Melissa
McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development
Services
18. First Reading of an ordinance Rezoning a total of 14.636 acres, out of the Frederick Foy Survey,
to be known as Sun City Georgetown, Neighborhood Eighteen, from A, Agriculture to Planned
City Council Agenda/December 16, 2003
Page 4 of 5 Pages
.I
Unit Development (PUD), or more restrictive district, located, west of Sun City Boulevard — Melissa
McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development
Services
19. Public Hearing to consider Rezoning a total of 121.843 acres, out of the Burrell Eaves Survey, to
be known as Sun City Georgetown, Neighborhood Twenty Five & Twenty Six, from A,
Agriculture to Planned Unit Development (PUD), or more restrictive district, located, south of Texas
Drive and west of Sun City Boulevard — Melissa McCollum, Development Planner and Amelia
Sondgeroth, Director of Planning and Development Services
20. First reading of an ordinance Rezoning a total of 121.843 acres, out of the Burrell Eaves Survey,
to be known as Sun City Georgetown, Neighborhood Twenty Five & Twenty Six, from A,
Agriculture to Planned Unit Development (PUD), or more restrictive district, located, south of Texas
Drive and west of Sun City Boulevard — Melissa McCollum, Development Planner and Amelia
Sondgeroth, Director of Planning and Development Services
21. First reading of an ordinance amending chapter 10.16 of the code of ordinances regarding parking
to establish a Downtown Parking Zone — Tom Yantis, Assistant City Manager
AA Consideration and possible action on a Variance to the Subdivision Regulations for San Gabriel Village,
Section Two, Phase 2, also known as Waters Edge Apartments IV, located on San Gabriel Village
Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and
Development Services
BB Consideration and possible action related to possible City participation in the Regional Wastewater Study
with the Lower Colorado River Authority (LCRA) and the Brazos River Authority (BRA), in the amount of
$30,000.00 — Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
CC Items Fowarded to Council from the Georgetown Utility System (GUS) Board
1. Consideration and possible action to approve the renewal of the annual Electric Utility Services
Agreement between LCRA and GUS Electric, in an amount not to exceed $50,000.00 -- Michael
W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
2. Consideration and possible action to approve payment in the amount of $70,000.00 to LCRA for
installation and wiring of substation breaker panels within the LCRA-owned substations to allow
for integration with Georgetown Utility Systems Electric Distribution and SCADA System — Michael
W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
3. Review and possible action on a recommendation to award contracts to McLean Construction and
Gulf States Protective Coatings, Inc. and to approve the budget for the Rivery/Georgetown
Country Club Irrigation Line and Park Tank Rehabilitation Project in the amount of
$853,782.50, and project budget in the amount of $889,094.00 — Glenn W. Dishong, Water
Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2003, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
City Council Agenda/December 16, 2003
Page 5 of 5 Pages
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Council Meeting Date: December 16, 2003
AGENDA ITEM COVER SHEET
Item No. A/
SUBJECT:
Consideration and possible action to approve the contract, between
the City of Georgetown and Dunham Engineering, Inc., to provide
professional services related to the rehabilitation of the Berry Creek
Ground Storage Tank for $17,000.00.
ITEM SUMMARY:
The Berry Creek GST and the eight other storage tanks in the
Georgetown water system were inspected by Dunham Engineering in 2001 to
satisfy the TCEQ requirement for an annual inspection and to assess the
need for rehabilitation. The majority of Georgetown's tanks have been
in service for over fifteen years without any significant repairs. The
Berry Creek tank is the second of five tanks identified as needing
rehabilitation due to structural or coating problems.
This contract provides for the necessary engineering design, bid
specifications, contract documents, and project services to allow for the
rehabilitation of the Berry Creek GST in an amount not to exceed
$17,000.00.
SPECIAL CONSIDERATIONS
None.
FINANCIAL IMPACT:
Fiscal year 2003/2004 in the amount of $17,000.00 out of water
operations and maintenance fund 660 -108 -5204 -TM.
STAFF RECOMMENDATIONS:
Staff recommends the approval of a contract between the City and
Dunham Engineering, Inc. for engineering services relating to the
rehabilitation of the Berry Creek GST.
GUS BOARD RECOMMENDATION:
None - Cost is below the threshold for GUS review.
COMMENTS:
None.
ATTACHMENTS:
Contract wi
ing, Inc.
By: Jim rig
C
A .tan ' Manager
or Utilitie
Glenn Dishong,
Water Services
Manager
THE STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS AGREEMENT FOR ENGINEERING SERVICES ("Agreement') is made by
and between the City of Georgetown, a Texas home rule municipal corporation (hereinafter
called "City") and Dunham Engineering, Inc. (hereinafter called "Engineer") for the purpose
of contracting for Engineering Services.
WITNESSETH
WHEREAS, Texas Government Code, Chapter 2254, Subchapter A, the
"Professional Services Procurement Act" provides for the procurement by City of the
professional services of engineers; and
WHEREAS, Engineer represents to City that it has the expertise to perform
professional engineering services in the design, preparation of bid documents, and
construction inspection related to the rehabilitation of a 500 -thousand gallon welded steel
water storage tank; and
WHEREAS, the City desires to contract with Engineer for engineering services
described as follows:
The planning, development, design and construction related to the
rehabilitation of an existing 500,000 gallon welded steel water storage tank
known as the 'Berry Creek Ground Storage Tank" in Georgetown, Texas in
accordance with the recommendations made in the Engineer's Report of
Inspection dated February 6, 2001 (Attachment A) (the "Project or the
Work").
AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as follows:
ARTICLE 1 - DESIGN PHASE
a) Engineer represents and warrants to the City that it has read and
understands the recommendations made in the Engineer's Report of
Inspection for the "Berry Creek Ground Storage Tank" in Georgetown, Texas
dated February 6, 2001 (Attachment A).
b) Engineer shall commence work on the Project within fifteen (15) days of the
receipt of a signed, executed copy of this contract.
c) City shall designate a representative to act as the contact person on behalf
of the City.
Dunham Engineering Contract
Page 1 of 15
d) Engineer shall complete a draft set of Project documents including, but not
limited to, the bid documents, a construction contract prepared consistently
with the City's forms for same; engineered design drawings, and technical
specifications (collectively referred to herein as the "Contract Documents')
for review and approval by City no later than thirty (30) days from the date
of this Agreement.
e) Engineer shall submit the final Contract Documents to City no later than thirty
(30) calendar days after receipt of City's final comments on the draft Contract
Documents.
f) Engineer shall provide City with complete Contract Documents that are
sufficient to be advertised for bids by City.
g) Upon completion of the final design of the Project, and the submission of the
complete Contract Documents, Engineer upon request of the City, shall meet
with the City staff and City Council to make presentation of its final design of
the Project. Engineer shall provide an explanation of the final cost estimate.
ARTICLE 2 - BIDDING PHASE
a) Should City elect to perform the Work or any portion thereof, Engineer shall
assist City in advertising for and obtaining bids or negotiating proposals for
the construction of the Project. Upon request, Engineer shall meet with City
staff and City Council to make a presentation and recommendation with
regard to the bids submitted for the construction of the Project.
b) Engineer shall review the contractor's bids including subcontractors,
suppliers, and other persons required for the completion of the agreement
and, if requested, give its professional opinion of each.
c) Engineer shall review the bids submitted with City, assist in the preparation
of the bid tabulation sheet and make recommendations to City with regard
to the contractors, bids or proposals submitted.
d) If substitutions are requested by a contractor, Engineer shall review the
substitution required and make recommendations for approval or disapproval
of such substitutions. The Engineer agrees to prepare the design, produce
engineering plans and specifications, prepare the Contract Documents,
advertise for bids to selected contractors and recommend award of a
construction contract to complete the work for the City.
ARTICLE 3 - CONSTRUCTION PHASE
a) Engineer shall consult with City and act as its representative.
Dunham Engineering Contract
Page 2 of 15
b) Engineer shall make visits to the site to observe as an experienced and
qualified design professional, the progress and quality of the executed work
of contractor and subcontractors, and to determine if such work is
proceeding in general accordance with the Contract Documents.
c) Engineer shall keep City informed of the progress of the work, shall endeavor
to guard City against defects and deficiencies in such work, and shall
disapprove or reject work that fails to conform with the Contract Documents.
d) Engineer shall review and approve shop drawings and samples, the results
of tests and inspections, and other data that each contractor is required to
provide.
e) Engineer shall determine the acceptability of substitute materials ad
equipment proposed by contractor, and receive and review maintenance and
operating instruction manuals, schedules, guarantees, and certificates of
inspection, which are to be assembled by contractor in accordance with the
Contract Documents.
f) Engineer shall issue all instructions of City to contractor as well as
interpretations and clarifications of the Contract Documents pertaining to the
performance of the work.
g) Based upon Engineer's on-site observations and as an experienced and
qualified design professional, and upon review of applications of payment
and the accompanying data and schedules, Engineer shall review the
amounts owed to the contractor and recommend in writing payment to
contractor in such amounts. The recommendation of payment by Engineer
shall constitute a recommendation by Engineer to City based upon
Engineer's review of the progress of work and that quality of such work is in
accordance with the Contract Documents as Engineer has observed.
h) Upon notification from contractor that the Project is substantially complete,
Engineer shall conduct an inspection of the site to determine if the Project
is substantially complete. Engineer shall prepare a checklist of items that
shall be completed prior to final acceptance.
i) Upon notification by contractor that the checklist items designated for
completion have been completed, Engineer shall inspect the Project to verify
final completion.
j) Engineer shall not be responsible for the work of the contractor or any of his
subcontractors, except this provision shall not alter the Engineer's duties to
City arising from the performance of Engineer's obligations.
k) Engineer shall conduct a one-year warranty inspection prior to the end of the
warranty period and to coordinate the completion of any required warranty
repairs.
1) Engineer shall prepare and process change orders as required during the
course of the Project. However, Engineer shall not execute change orders
on behalf of City or otherwise alter the financial scope of the Project without
the authorization of the City.
ARTICLE 4 -- COMPENSATION
Dunham Engineering Contract
Page 3 of 15
City agrees to pay Engineer for all professional services rendered under this
agreement. Engineer shall be paid a fee based on the rates of compensation as
evidenced in "Attachment B". Engineer shall prepare and submit to the City for approval
or modification, a statement showing as completely as practicable, the total value of the
work done by the Engineer based on completion of the milestones identified in "Attachment
B." City shall then pay Engineer within 30 days of the statement date, provided that the
total cost of engineering services to be provided under this Agreement shall not exceed
SEVENTEEN -THOUSAND DOLLARS ($17,000).
ARTICLE 5 — WARRANTY AND COMPLIANCE WITH LAWS
A. Engineer warrants the Contract Documents and other information provided
pursuant to the terms of this Agreement, as an experienced and qualified professional
engineer, reflecting the current standard, procedures, and performances of the industry for
this Project. Engineer warrants the design preparation of drawings, the designation or
selection of materials and equipment, the selection and supervision of personnel and the
performance of other services pursuant to the agreement, pursuant to the highest standard
of performance in the profession.
B. Engineer represents, promises, and warrants to City that it shall comply with
all applicable Federal, State and local laws, statutes, codes, ordinances, rules and
regulations, and the orders and decrees of any court, or administrative bodies or tribunals
which affect the performance of this Agreement, including all applicable Worker's
Compensation laws, minimum and maximum salary and wage statutes and regulations,
and licensing laws and regulations. When required, the Engineer shall furnish the City with
satisfactory proof of its compliance therewith.
C. Engineer shall be responsible for the settlement and payment of all
contractual and/or administrative disputes which may arise as a result of Engineer's non-
compliance with any of the above applicable federal, state, and local laws, statutes, codes,
ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies, or tribunals, and, shall hold harmless and indemnify City from and
against any and all claims and/or liabilities arising from such non-compliance by Engineer
with the any and all applicable laws.
D. Nothing in this Article 5 shall limit the indemnity obligations owed by Engineer
to City pursuant to Article 6 of this Agreement.
ARTICLE 6
INDEMNIFICATION AND INDEMNITY
A. Engineer whose work product is the subject of this Agreement for engineering
services agrees to INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, OFFICERS,
ATTORNEYS, AND EMPLOYEES, HARMLESS against any and all claims, lawsuits,
judgments, costs, liens, losses, expenses, fees (including attorney's fees and costs of
defense), proceedings, actions, demands, causes of action, liability, and suits of any kind
and nature, including but not limited to, personal injury (including death), property damage,
or other harm for which recovery of damages is sought that, may ARISE OUT OF OR BE
OCCASIONED OR CAUSED BY ENGINEER'S NEGLIGENT ACT, ERROR OR
OMISSION, OR FOR THE NEGLIGENT, ACT, ERROR, OR OMISSION OF, ANY AGENT,
Dunham Engineering Contract
Page 4 of 15
OFFICER, DIRECTOR, REPRESENTATIVE, EMPLOYEE, CONSULTANT, OR
SUBCONSULTANT OF ENGINEER, AND THEIR RESPECTIVE OFFICERS, AGENTS,
EMPLOYEES, DIRECTORS, AND REPRESENTATIVES while in the exercise of
performance of the rights or duties under this Agreement. The Indemnity provided for in
this paragraph shall not apply to any liability resulting from the negligence of CITY, its
officers or employees, in instances where such negligence causes personal injury, death,
or property damage. IN THE EVENT ENGINEER AND CITY ARE HELD JOINTLY LIABLE
BY A COURT OF COMPETENT JURISDICTION, LIABILITY WILL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS,
WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO
THE CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE
PARTIES UNDER TEXAS LAW.
B. Pursuant to Chapter 271.904 of the Texas Local Government Code or its
successor provision, Engineer whose work product is the subject of this Agreement for
Engineering services, EXPRESSLY AGREES to INDEMNIFY AND HOLD CITY, ITS
AGENTs AND EMPLOYEES HARMLESS against any and all claims, lawsuits, judgments,
costs, I iens, I osses, a xpenses, f ees ( including a ttorney's f ees a nd costs of defense),
proceedings, actions, demands, causes of action, liability, and suits of any kind and nature,
for the personal injury, death, or property injury to Engineer or the employee(s) of Engineer
for which recovery of damages is sought that my arise while in the exercise or performance
of the rights or duties under this Agreement.
1. It is the EXPRESS INTENT of the parties to this Agreement that the indemnity
provided for in this section is an indemnity extended by Engineer to INDEMNIFY,
PROTECT, and HOLD HARMLESS, the CITY, ITS AGENTS OR EMPLOYEES
from the consequences of the NEGLIGENCE of the CITY, ITS AGENTS OR
EMPLOYEES in instances where such negligence causes personal injury,
death, or property damage to Engineer or employees of Engineer; or any other
expense that arises from personal injury, death, or property injury to Engineer
or employees of Engineer. Engineer further AGREES TO DEFEND, AT ITS
OWN EXPENSE and ON BEHALF OF THE CITY AND IN THE NAME OF THE
CITY, any claim or litigation brought against the City in connection with any such
injury, death, or property injury for which this indemnity shall apply, as set forth
above.
2. Engineer shall promptly advise the City, in writing, of any daim or demand against
the City or Engineer known to Engineer to be related to or which is out of
Engineer's activities under this Agreement.
3. The provisions of this action are solely for the benefit of the parties hereto and
not intended to create or grant any rights, contractual, or otherwise, to any other
person or entity.
ARTICLE 7
ENGINEER'S RESPONSIBILITY
Dunham Engineering Contract
Page 5 of 15
The Engineer shall be responsible for the accuracy of its work and shall promptly
make necessary revisions or corrections resulting from its errors, omissions, or negligent
acts without compensation. The Engineer's responsibility for all questions arising from
such errors and/or omissions will be determined by the City.
ARTICLE 8 - ENGINEER'S SEAL
The responsible Engineer shall sign, seal and date all appropriate engineering
submissions to the City in accordance with the Texas Engineering Practice Act and Rules
of the State Board of Registration for Professional Engineers.
ARTICLE 9 - NONCOLLUSION
The Engineer warrants that it has not employed or retained any company or
persons, other than a bona fide employee working solely for the Engineer, to solicit or
secure this Agreement and that it has not paid or agreed to pay any company or Engineer
any fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, the City shall have the right to annul this Agreement without
liability o r, i n i is d iscretion, to deduct from the Agreement price or compensation, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift or contingent fee.
ARTICLE 10 - INSURANCE
A. Engineer shall procure and maintain (at its sole cost and expense) insurance
for the duration of the agreement against claims for injuries to person or damages to
property which may arise from or in connection with the performance of the work hereunder
by Engineer, its agents, representatives, volunteers, employees or subcontractors.
B. The Engineer's insurance coverage shall be primary insurance with respect
to the City, its officials, employees and volunteers. Any insurance or self-insurance
maintained by City, its officials, employees or volunteers, shall be considered in excess of
the Engineer's insurance and shall not contribute to it.
C. The Engineer shall include all subcontractors as "Additional Insured's" under
its policies or shall furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all of the requirements stated herein.
D. Certificates of Insurance and endorsements shall be furnished to the City and
approved by the City before work commences. All Certificates of Insurance shall be
prepared and executed by the insurance company or its authorized agent, and shall
contain provisions warranting the following:
1. The company is licensed and admitted to do business in the State of
Texas.
Dunham Engineering contract
Page 6 of 15
2. The insurance policies have been underwritten on forms that have
been approved by the Texas Department of Insurance.
E. The following standard insurance policies shall be required:
1. General Liability Policy
2. Automobile Liability Policy
3. Workers Compensation Policy
4. Professional Liability Policy
F. The following general requirements are applicable to all policies:
1. General Liability, Automobile Liability, and Professional Liability
insurance shall be written by a carrier with an A:VIII or better rating in
accordance with the current Best Key Rating Guide.
2. Only insurance carriers licensed and admitted to do business in the
State of Texas will be accepted.
3. Deductibles shall be listed on the Certificate of Insurance and are
acceptable only on a per occurrence basis for property damage only. A
deductible is acceptable for Professional Liability insurance and the
deductible limits shall not exceed TEN THOUSAND AND NO/100 DOLLARS
($10,000.00).
4. Claims Made Policies will not be accepted, except for Professional
Liability Insurance.
5. The City of Georgetown, its officials, employees, and volunteers, are
to be added as an "Additional Insured" to the General Liability and the
Automobile Liability policies. The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officials,
employees, or volunteers.
6. A Waiver of Subrogation in favor of the City with respect to Workers
Compensation insurance must be included.
7. Each insurance policy shall be endorsed to state that coverage shall
not be suspended, voided, canceled, or reduced in coverage or in limits
except a fter t hirty (30) d ays' p rior w ritten n otice b y c ertified mail, return
receipt requested, has been given to the City.
8. Upon request, certified copies of all insurance policies shall be
furnished to the City.
G. The following Commercial General Liability will be required:
Dunham Engineering Contract
Page 7 of 15
1. Minimum combined Single Limit of $1,000,000.00 per occurrence for
Bodily Injury and Property Damage.
2. Coverage shall be at least as broad as Insurance Service's Office
form number CG 00 01.
3. No coverage shall be deleted from the standard policy without
notification to City of individual exclusions being attached for review
and acceptance.
H. The following Automobile Liability will be required:
1. Minimum Combined Single Limit of $1,000,000.00 per occurrence for
Bodily Injury and Property Damage.
2. The Business Auto Policy must show Symbol 1 in the Covered Autos
Portion of the liability section in Item 2 of the declarations page.
The following Professional Liability will be required:
1. Minimum of $1,000,000.00 per occurrence and $1,000,000.00
aggregate.
1. Coverage must be maintained for two (2) years after the termination
of this agreement.
J. The following Workers' Compensation will be required:
1. Employer's Liability limits of $100,000.00 for each accident is required.
2. Texas Waiver of Our Right to Recover From Others Endorsements,
W 42 03 04 shall be included in this policy.
3. Texas must appear in Item 3A of the Workers' Compensation
coverage or Item 3C must contain the following: all States except
those listed in Items A and the States of NV, ND, OH, WA, WV, WY.
ARTICLE 11 -
INSPECTION OF ENGINEER'S BOOKS AND RECORDS
AND AUDIT REQUIREMENTS
The City shall have the exclusive right to examine the books and records of the
Engineer for the purpose of checking the amount of work performed by the Engineer at the
time of Agreement termination. The Engineer shall maintain all books, documents, papers,
accounting records and other evidence pertaining to cost incurred and shall make such
Dunham Engineering Contract
Page 8 of 15
materials available at its office during the Agreement period and for four (4) years from the
date of final payment under this Agreement or until pending litigation has been completely
and fully resolved, whichever occurs last. The City or any of its duly authorized
representatives, shall have access to any and all books, documents, papers and records
of the Engineer which are directly pertinent to this Agreement for the purpose of making
audits, examinations, excepts and transcriptions.
ARTICLE 12 - COPYRIGHTS
The City shall have the royalty free, nonexclusive and irrevocable right to reproduce,
publish or otherwise use, and to authorize others to use any reports developed by the
Engineer for governmental purposes.
ARTICLE 13 - SUCCESSORS AND ASSIGNS
The Engineer, and the City, hereby bind themselves, their successors, executors,
administrators and assigns to each other party of this Agreement and to the successors,
executors, administrators, and assigns of such other party in respect to all covenants of
this Agreement. The Engineer shall not assign, subcontract or transfer its interest in this
Agreement without the prior written consent of the City.
ARTICLE 14 - SEVERABILITY
In the event any one or more of the provisions contained in this Agreement shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision thereof and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained herein.
ARTICLE 15 -WRITTEN NOTICE
A. Unless otherwise specified, written notice shall be deemed to have been duly
served if delivered in person to the individual or to a member of the firm or to any officer
of the corporation for whom it is intended or if it is delivered or sent certified mail to the last
business address as listed in Article 28.13 below. Each party will have the right to change
its business address by at least thirty (30) calendar days written notice to the other parties
in writing of such change.
B. All notices to either party by the other required under this Agreement shall
be personally delivered or mailed to such party at the following respective addresses:
City of Georgetown
Attn: Mr. Jim Briggs
Assistant City Manager for Utility Operations
P.O. Box 409
Georgetown, Texas 78627-0409
Dunham Engineering Contract
Page 9 of 15
Dunham Engineering,
13141 Hill Road
College Station, Texas
Inc.
77845
ARTICLE 16 - PRIOR AGREEMENT SUPERSEDED
This Agreement constitutes the entire Agreement of the parties hereto and
supersedes any prior understandings or written or oral Agreements between the parties
respecting the subject matter defined herein.
ARTICLE 17 - AMENDMENT
No amendment to this Agreement shall be effective and binding, unless and until
it is reduced to writing and signed by duly authorized representatives of both parties.
ARTICLE 18 - LITIGATION COSTS
In the event of litigation concerning the subject matter of this Agreement, the
prevailing party shall be entitled to reimbursement for all of its attorney's fees, court costs,
and other litigation costs.
ARTICLE 19 -
CHOICE OF LAW AND PLACE OF PERFORMANCE
This Agreement has been made under and shall be governed by the laws of the
State of Texas. Performance of this Agreement and all matters related thereto shall be in
Williamson County, Texas, United States of America.
ARTICLE 20 - SIGNATORY WARRANTY
The undersigned signatory or signatories for the Engineer hereby represent and
warrant that the signatory is an officer of the organization for which he or she has executed
this Agreement and that he or she has full and complete authority to enter into this
Agreement on behalf of the firm. The above -stated representations and warranties are
made for the purpose of inducing the City to enter into this Agreement.
ARTICLE 21 -WAIVER
Failure of any party, at any time, to enforce a provision of this Agreement shall in
no way constitute a waiver of that provision nor in any way a ffect t he v alidity of t his
Agreement, any part hereof, or the right of the City thereafter to enforce each and every
provision hereof. No term of this Agreement shall be deemed waived or breach excused
unless the waiver shall be in writing and signed by the party claimed to have waived.
Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver
of or excuse of any other different or subsequent breach.
ARTICLE 22 - NON -ASSIGNMENT CLAUSE
ENGINEER shall not assign, sublet or transfer any rights under or interest in this
agreement without the written consent of the City, except to the extent that any
assignment, subletting or transfer is mandated by law or the effect of this limitation may be
Dunham Engineering Contract
Page 10 of 15
restricted by law. Unless specifically stated to the contrary, in any written consent to an
assignment, no agreement will release or discharge the assignor from any duty or
responsibility under this agreement. Nothing contained in this paragraph shall prevent the
Engineer from employing such independent associates and consultants as the Engineer
may deem appropriate to assist in the performance of services hereunder.
Nothing under this agreement shall be construed to give any rights or benefits in this
agreement to anyone other than the City and Engineer, and all duties and responsibilities
undertaken pursuant to this agreement will be for the sole and exclusive benefit of the City
and Engineer and not for the benefit of any other party.
ARTICLE 23 — TERMINATION
A. This Agreement shall remain in effect until the Agreement expires,
completion and acceptance of services performed, or until terminated by the City for any
cause or no cause with thirty (30) days written notice prior to any cancellation.
B. City reserves the right to enforce the performance of this Agreement in any
manner prescribed by law or deemed to be in the best interest of the City should there be
a default or breach of this Agreement by Engineer. City reserves the right to terminate this
Agreement immediately, and without thirty (30) days written notice in the event Engineer
fails to:
1. meet delivery or completion of scheduled services;
2. otherwise perform in accordance with this Agreement.
C. On expiration, termination, or cancellation of this Agreement for any cause,
Engineer, without additional cost to the City, shall provide all reasonable assistance and
devote Engineers best efforts to returning to the City, or the City's designees, in an orderly
and expeditious manner, all data, records, and documentation belonging to the City. The
City, by written notice to Engineer, may defer the actual termination date or cancellation
of this Agreement for an additional sixty (60) days to enable the City to make appropriate
provisions for the handling of the functions performed by Engineer without loss of
performance time. Any extension will be on the terms and conditions contained in this
Agreement.
D. Upon termination of this Agreement by City, no fees other than fees due and
payable at the time of termination shall thereafter be paid to the Engineer. In determining
the value of the work performed by the Engineer prior to termination, the City shall be the
sole judge. Compensation for work at termination will be based on a percentage of the
work completed at the time. Should the City terminate this Agreement under Section (B)
Article 23, the amount charged during the thirty (30) day notice period shall not exceed the
amount charged during the preceding thirty (30) days.
E. If the Engineer defaults in the performance of this Agreement or if the City
terminates this Agreement for fault on the part of the Engineer, the City will give
consideration to the actual costs incurred by the Engineer in performing the work to the
Dunham Engineering Contract
Page 11 of 15
date of default, the amount of work required which was satisfactorily completed to date of
default, the value of the work which is usable to the City, the cost to the City of employing
another firm to complete the work required and the time required to do so, and other
factors which affect the value to the City of the work performed at the time of default.
F. The termination of this Agreement and payment by City of an amount in
settlement as prescribed above shall extinguish all rights, duties, and obligations of the City
and the Engineer under this Agreement, except the obligations of Engineer set forth in
Article 5 of this Agreement, which shall remain in force, and survive the termination or
completion of this Contract. If the termination of this Agreement is due to failure of the
Engineer to fulfill its Agreement obligations, the City may take over the project and
prosecute the work to completion. In such case, the Engineer shall be liable to the City
and agrees to pay for any additional cost(s) occasioned by the City, including any
additional costs to city in obtaining another Engineer to perform the services set forth in this
Agreement.
G. Engineer shall be responsible for the settlement of all contractual and
administrative issues arising out of any procurement made by the Engineer in support of
the scope of services under this Agreement.
ARTICLE 24 — INDEPENDENT CONSULTANT / ENGINEER
The parties agree that Engineer shall be deemed to be an independent
consultant/engineer and not an agent or employee of the City with respect to its acts or
omissions hereunder. The parties agree that the services and activities performed under
this agreement are not and shall not be construed as a joint venture between the parties.
ARTICLE 25 — CONFIDENTIAL WORK
Any reports, information, Project evaluation, Project designs, data, or other
documentation developed by Engineer hereunder given to or prepared by or assembled
by the Engineer will not be made available to any individual or organization by the Engineer
without prior written approval of the City.
ARTICLE 26 — OWNERSHIP OF DOCUMENTS
City shall have title and ownership of all documents, publications, brochures,
reports, data, in any form or media, produced by the Engineer pursuant to this Project. All
such works shall be deemed works -for -hire. City shall have sole ownership of all copyright
interest in any documents produced by Engineer pursuant to this agreement, to the extent
that any such documents may be copyrighted.
ARTICLE 27 — NO ORAL MODIFICATION / COMPLETE AGREEMENT
Dunham Engineering Contract
Page 12 of 15
This agreement and any exhibits thereto constitute the entire agreement between
the City and Engineer and supersedes all prior written or oral understandings. This
agreement may only be amended, supplemented, modified or cancelled by a duly
executed written instrument.
ARTICLE 28— REMEDIES
The rights and remedies of the City provided in this agreement shall not be exclusive and
are in addition to any other rights and remedies provided by law and under this agreement
including the right of specific performance and offset. Payment made to Engineer by the
City shall not denote acceptance of the work.
ARTICLE 29 EXHIBITS
All exhibits attached to this agreement are incorporated by reference and expressly
made part of this agreement as if copied verbatim.
Dunham Engineering contract
Page 13 of 15
IN WITNESS HEREOF, the City and the Engineer have executed these presents
in duplicate:
DUNHAM ENGINEERING, INC.
THE ENGINEER
A
Signature
Printed Name
Title
Date
CITY OF GEORGETOWN
am
Gary Nelon, Mayor
Date
APPROVED AS TO FORM:
Patricia E. Carts, Brown & Carls, LLP
City Attorney
Dunham Engineering Contract
Page 14 of 15
LIST OF ATTACHMENTS
Attachment A — Dunham Engineering Report of Inspection for Berry Creek GST
Attachment B — Compensation and Milestones
Dunham Engineering Contract
Page 15 of 15
DUNHAM ENGINEERING
Water Tank Consultants
13141 Hill Rd. • College Station, 7% 77845 • (979( 690-6555 • Mobile (979( 820-1648 • FAX (979( 690-7034
w .DunhamEngineeringxom
Report of Inspection
Ground Storage Tank @ Berry Creek
Georgetown, Texas
Conducted by Jimmy D. Dunham, P.E.
February 6, 2001
i. CONSTRUCTION
The welded steel ground storage tank appears to be at least 25 years old. It
has a nominal capacity of 500,000 gallons. The tank has a radius of 30' and a
wall height of 24'. The tank consists of three welded steel rings supported by a
gravel berm foundation.
2. FOUNDATION
The gravel berm foundation is held in place with a steel retaining ring. The
walls of the tank in the lower ring of steel are plumb. The tank is 4" above
grade. The steel ring is rusting.
3. LEVEL CONTROL
The tank has a liquid level indicator that is no longer used. The float cable
access holes are properly protected. A pressure gauge is also located on the
drain line; however, the water level is controlled by a SCADA device at the
control room.
4. OVERFLOW(DRAIN PIPE,/FILL
The stub out overflow pipe exits the tank at the top of the wall and ends in
a gravity hinged flap valve.
The tank has a drain line directly below the overflow pipe.
Two PVC fill pipes fill the tank from the top.
MANWAY
The tank has one 24" diameter bolted manway in the lower ring that is in
good condition. The manway was opened for the inspection. No evidence of
leaks was noted in the manway. The weld seam on the neck is in good condition
with no cracks noted.
6. LADDERS
The exterior ladder starts at ground level and stops at the roof. The ladder
is in good condition. It has no safety climb device.
01 The tank has no interior ladder.
7. TOP HATCH
The tank has a 20" square top hatch in fair condition. The curb and lid are
corroded. The lock was not changed.
8. TOP VENT
The tank has a 30" diameter top vent properly screened and in good
condition.
9. ROOF
The roof is properly sloped to prevent water from ponding. No cracks
were noted in the weld seams. The roof is rusting in several places.
The roof is supported by one 10" diameter steel pipe center column with 30
rafters. The rafters are each 8" deep channels. The rafters are welded to the wall
and resting on the center column support plate. The channels are severely
corroded on the top and bottom edges and on the center column. Two of the
rafters are slightly buckled. Approx. 30% of the roof support system is corroded.
10. OBSTRUCTION LIGHTS
The tank has no obstruction lights.
11. INTERIOR
The tank was drained for the inspection and access was gained through the
lower manway. No floating debris or evidence of insects was noted. The water
quality was clear. Minor sediment was located on the floor.
12. PROTECTIVE COATINGS
The 8 mils thick exterior epoxy coating system is in fair condition. A 3 mils
thick primer is covered with a 5 mils thick epoxy coating. Approx. 1 % of the
exterior surface area is rusting. An adhesion test was performed and the coating
is not sufficiently adhered to the steel to allow top coating. The lead content of
the exterior coating system is 150 ppm or less than 0.02% total lead.
The 12 mils thick interior epoxy coating is in poor condition. Approx. 30%
of the interior steel is rusting. The lead content of the interior coating system is
40 ppm or less than 0.01 % total lead.
13. CATHODIC PROTECTION
The tank has no CP system.
14. CONCLUSION & RECOMMENDATIONS
a. The tank is approx. 25 years old and in fair structural condition with the
exception of the protective coating systems and the roof rafters.
b. The rafters are corroded and need to be repaired within 1 year to
prevent further corrosion damage. The coatings are aged beyond their expected
life span and should be replaced within one year.
c. Structural repairs are required as follows:
(1) repair rafter ends
(2) replace top hatch with 30" diameter hatch (TNRCC requirement)
(3) add 30" diameter manway in lower ring of steel (TNRCC requirement)
(4) add an interior ladder
(5) run overflow pipe to ground (check capacity since two fill pipes)
3
=-1 i
36
=-1 i
+qty
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IM
t:- V
5a;,.
x
y
+ L ..
FF `�? ►�.�`� a [.
Rafters welded to wall and rusted
Inberior walls rusted
10
Interior walls rusted
Interior weld seams rusted
11
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A!` I )� iso ♦� � 4 � R
y 4
Interior weld seams rusting
13
Engineering Cost Estimate
Scope of Work: Replace coating systems & perform structural repairs.
Structural Repairs:
Install top hatch = $1,500.
Install manway = $3,500.
Repair 30 rafter ends @ $100 each = $3,000.
Add interior ladder = $1,000.
Run overflow pipe to ground = $1,000.
Add safety climb device = $1,000.
Add ladder gate = $2,000.
Total structural repairs = $13,000.
Replace Interior Coating:
12,000 sf x $3/sf = $36,000.
Dehumidification equip. rental = $10,000.
Disposal of 60 tons of debris @ $50/ton = $ 3,000.
Total interior coating = $49,000.
Replace Exterior Coating:
8,000 gf x $3(sf. _ $24,000.
Disposal
of 32 bons of debris 0;$50/ton = $ x1,600.
Total exterior coating $25,600.
Total Diiect Cost $13,000 + $49,000 + $25,600 = $87,600.
Add 25% for indirect cost = 22,000.
Total Contractor Cost = $109,600.
Add 10% contingency = + $10,000.
Add 15% professional fee = + $16,400.
Total Budget Figure = $109,600 + $10,000 + $16,400 = $136,000.
14
FPOM : SASI
FH:: HIJ. leb. 1= _L001 03: 35FY1 F:�
= SASI
Soil Analytical Services, Inc.
Company. Dunham Engmccring
Submitted by:
Jim Dunham, P.E.
Date Receivcd:
718/01
Reference No.:
003010068
Report Date:
2/12101
Site:
Georgetown Berry Creck GST
Sample ID
Lab M Total Lead
mg/kg
interior
068-1 39.5_
Exterior
068-2 150
n
4
Tech
DSS
Date
2/12101
Method
601 OB"
'Test Methods for Evaluating Solid Waste, EPA SW -846. (1986)
Marianne R.
R. Guzman
V
Assistant Lab Manager
415 Graham Rd.
College Station, Texas 77845
Ph: (979)690-2200 Fax: (979)690-0261
Council Meeting Date: December 16, 2002 Item No. O
AGENDA ITEM COVER SHEET
SUBJECT:
Council consideration and approval of an amendment to the
contract between the City of Georgetown and Roming-Parker and
Kasperg,L.L.P., for engineering services related to Railroad Street
and loth Street alignment.
ITEM SUDIIdARY:
Railroad Street is an alternative North to South parallel
route between IH35's frontage roads and Austin Avenue. The new
segment connecting Leander Road and University Avenue is a straight
convenient path. The remaining section between University Avenue
and 10 Street does not meet current standards and is in need of
reconstruction. A narrow "T" intersection with 10th Street along
with old substandard drainage structures prevents this from being
a desirable route to Facilities such as the Tax office, the Police
station or the Library
The proposed Engineering services would provide the
information needed to determine the best solution for improving the
roadway and intersection.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Account # 110-101-6912-00 $44,000.00
COMMENTS:
None.
ATTACHMENTS:
1. Letter of proposal from Roming, Parker and Kasberg,L.L.P.
2. Map showing Railroad Street from University to 10th Street.
By: Jim Brigg ,1 \ Mark Miller
istant i Manager Transportation Services
for Utili es Manager
W-
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2002 — 2003 CAPITAL IMPROVEMENTS PROJECT
FOR RAILROAD AVENUE AND 10TH STREET REALIGNMENT
GEORGETOWN, TEXAS
TASK
Railroad Avenue and 10th Street
Realignment
I. BASIC SERVICES
A. Preliminary Engineering Design
$
28,000.00
B. Preliminary Engineering Report
$
10,000.00
TOTAL BASIC SERVICES
$
38,000.00
IL SPECIAL SERVICES
A. Property and Rights-of-way Research
$
2,000.00
B. Design Surveys
$
4,000.00
TOTAL SPECIAL SERVICES
$
69000.00
* Establishment of existing rights -0f --way are included in these costs subject to discovery of
adequate recoverable monuments. Additional funds may be requested if this is not found to be
the case.
AMENDMENT DATED NOVEMBER 11, 2002
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
FOR PROFESSIONAL SERVICES
PRELIMINARY DESIGN FOR RAILROAD AVENUE AND 10th STREET
REALIGNMENT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Routing,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment November 11, 2002 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
November 11, 2002.
Executed in duplicate original this day of , 2002 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Patricia E. Carls
City Attorney
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
ROMING, PARKER & KASBERG, L.L.P.
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the ifih day of AV Vzrn6i--
2002.
7-n. L IX A eLtha Printed name: TV RA--, On • LAA L -TE R-%
Notary Public _ Commission Expires: 12- 27-05
..*�: w, DORIS M. WALTERS
Notary Pubk. State of Texas
My Commisslon Expkes
December 27, 2005
W
S
1Oth_St - ---
10th St. and Railroad St.
Improvements
Council meeting date: December 16, 2003 Item No.: ;;;7 —
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration of an ordinance abandoning a portion of the First Street right-of-way
between Rock Street and Austin Avenue (First Reading).
ITEM SUMMARY:
On November 5, 2003, the City received application from Gavurnik Group, Inc.
("Gavurnik") for the abandonment of a portion of the unopened First Street right-of-way
between Rock Street and Austin Avenue along the south side of the South San Gabriel
River.
Gavurnik owns property south of and adjacent to the right-of-way that it plans to develop
and, therefore, desires to acquire the right-of-way to enhance the usability and
appearance of its property.
Staff has determined that there are no utilities located within the area to be abandoned.
However, the proposed transaction provides for the reservation of a 15 -foot -wide public
utility easement along northern boundary of the property to be abandoned.
The attached proposed ordinance abandons the subject right-of-way and authorizes the
City Attorney to prepare the necessary documents to affect the transaction.
FINANCIAL IMPACT/SPECIAL CONSIDERATIONS:
The fair market value of the property as determined by Kokel-Oberrender-Wood
Appraisal Associates is $15,400.00. As consideration for the City's abandonment of the
property, Gavurnik has requested to construct certain public park improvements to be
designated and approved by the City, as an in-kind payment of $15,400.00. The
proposed ordinance gives the Applicant the option to either build or bond such
improvements or pay cash for the right-of-way prior to the City's execution and
recordation of a deed abandoning the right-of-way.
ATTACHMENTS:
Proposed ordinance and exhibits
Submitted By:
�t Ac-�
�-� r - C'���1 L���
im Briggs, As ' nt Ci anager for Patricia E. Carls, Brown & Carls, LLP,
Utility Operations City Attorney
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN PROVIDING FOR THE ABANDONMENT OF A
PORTION OF THE 1ST STREET RIGHT-OF-WAY BETWEEN
AUSTIN AVENUE AND ROCK STREET; PROVIDING FOR THE
TERMS AND CONDITIONS OF SUCH ABANDONMENT;
CALLING A PUBLIC HEARING; PROVIDING A CONFLICT AND
SEVERABILITY CLAUSE AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the City of Georgetown has received an Application from
Gavurnik Group, Inc. ("Applicant") for the Abandonment of the street, alley,
and/or public right-of-way described as 0.202 acres (8,788 square feet) out of the
Nicholas Porter Survey, Abstract No. 497, in the City of Georgetown, County of
Williamson, being a portion of 1St Street as shown on map or plat thereof
recorded in Volume 5, Page 211, Deed Records, Williamson County, Texas; said
0.202 acres being more particularly described by metes and bounds and sketch
attached hereto as Exhibits "A" and `B" (the "Property") , respectively; and
WHEREAS, notice of the time and place, where and when this Ordinance
would be given a public hearing and considered for final passage, was published
in the Williamson County Sun, a newspaper of general circulation in the City of
Georgetown, said publication being on the 19th day of November, 2003, the same
being more than seventy-two (72) hours prior to the time designated for said
hearing; and
WHEREAS, upon considering the Application and additional information
pertaining to the Application, the City Council now finds that (a) there are no
existing utilities located within the property to be abandoned; OR (b) the utilities
existing in the area of the street, alley, and/or public right-of-way will be
sufficiently protected by being either relocated or placed into easements and that
the utility companies serving the area including and surrounding the right-of-way
have determined that their utilities, if existing, will also be sufficiently protected by
the same means; and
WHEREAS, the fair market value of the Property is $15,400.00 (see
Exhibit "C" - value of entire right-of-way tract $20,000.00; value of part to be
abandoned $15,400.00). Applicant may pay this amount in cash or in lieu of
cash payment for the fair market value of the Property, Applicant may construct
certain public park improvements adjacent to the Property and in Blue Hole Park,
provided that such improvements are not otherwise required by the Unified
Development Code or other City development regulation related to any future
development of Lots 1 and 8, Block 3, in the City of Georgetown according to
map or plat thereof in Volume 5, Page 211, of the Williamson County Deed
Records as described in this Ordinance (the "Public Improvements") and the
I" Street Abandonment Ordinance No.
Page I of 4
City has agreed to accept the Public Improvements as an in-kind payment of
$15,400.00.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN
TEXAS:
SECTION 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct, and are
incorporated by reference herein and expressly made a part hereof, as if copied
verbatim. The City Council hereby finds that this ordinance implements the
following policy of the Century Plan - Policy Plan Element(s):
Growth and Physical Development Focus End 3.00, which states:
"Citizens, business owners and organizations enjoy the benefits of
well-planned land usage in which conflicting needs are balanced";
and
Economic Development Focus End 1.01, which states: "Existing
undeveloped sites in Georgetown are put to beneficial use"; and
The City Council further finds that the adoption of this resolution is not
inconsistent o r i n conflict w ith a ny other C entury P Ian Policies, as required b y
Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. That the following described portion of a street, alley, and/or
public right-of-way, as described on Exhibits `A" and `B" attached hereto and
made a part of this ordinance for all purposes, be, and the same is hereby
abandoned, vacated and closed insofar as the right and title of the public is
concerned.
SECTION 3. That said portion of a street, alley, and/or public right-of-way
is not needed for public purposes and it is in the public interest of the C ity o f
Georgetown to abandon said described portion the street, alley, and/or a public
right-of-way.
SECTION 4. That the abandonment provided for herein shall extend only
to the public right and title in and to the tracts of land described in SECTION 2 of
this ordinance, and shall be construed only to that interest the governing body of
the City of Georgetown may legally and lawfully abandon.
SECTION 5. The City Attorney is hereby authorized to issue and the
Mayor authorized to execute a Deed in the form attached hereto as Exhibit `D"
and the City Secretary is authorized to attest thereto on behalf of the City of
Georgetown, and to execute any other documentation necessary to affect the
transaction.
I" Street Abandonment Ordinance No.
Pace 2 of 4
SECTION 6. Prior to the City's execution of the deed abandoning the
Property and recordation thereof in the real property records of Williamson
County, Applicant shall:
1. Pay to the City the sum of $15,400 cash; or
2. Provide fiscal surety acceptable to the City in the amount of
$15,400 for construction of the Public Improvements; or
3. Complete the construction of the Public Improvements in
accordance with all applicable City regulations.
SECTION 7. Pursuant to Section 4.02.040.A. of the City of Georgetown
Unified Development Code, the Property shall have the same zoning as the
adjacent lots (being Lots 1 and 8, Block 3, in the City of Georgetown according to
map or plat thereof in Volume 5, Page 211, of the Williamson County Deed
Records). In addition, upon execution and recordation of the Deed, the Property
will be deemed to be a part of the adjacent lots (being Lots 1 and 8, Block 3, in
the City of Georgetown according to map or plat thereof in Volume 5, Page 211,
of the Williamson County Deed Records).
SECTION 8. This ordinance shall be and is hereby declared to be
cumulative of all other ordinances of the City of Georgetown, and this ordinance
shall not operate to repeal or affect any of such other ordinances, except insofar
as the provisions thereof might be inconsistent or in conflict with the provisions of
this ordinance, in which event such conflicting provisions, if any in such other
ordinance or ordinances are hereby superseded.
SECTION 9. If any provision of this ordinance or application thereof to any
person o r circumstance, shall b e held invalid, s uch invalidity shall n of affect the
other provisions, or application thereof, of this ordinance which can be given effect
without the invalid provision or application, and to this end the provisions of this
ordinance are hereby declared to be severable.
SECTION 10, The Mayor is hereby authorized to sign this ordinance and
the City Secretary to attest. This ordinance shall become effective and be in full
force and effect in accordance with the provisions of the Charter of the City of
Georgetown.
I" Street Abandonment Ordinance No.
Page 3 of 4
PASSED AND APPROVED on First Reading on the 16"' day of December,
2003.
PASSED AND APPROVED on Second Reading on the 13th day of January,
2004.
ATTEST: THE CITY OF GEORGETOWN:
Sandra D. Lee, City Secretary Gary Nelon, Mayor
APPROVED AS TO FORM:
Patricia E. Carts, Brown & Carls, LLP
City Attorney
I" Street Abandonment Ordinance No.
Page 4 of 4
Office: 512-443-1724
w �1 �A aha
Professional j-Na1I ssional Land Surveying, Inc. Fax: 512-441-6987
Surveying and Mapping 2807 Menchaca Road
1 Building One
Austin, Texas 78704
0.202 ACRES
1st STREET (Right of Way)
GEORGETOWN, TEXAS
A DESCRIPTION OF 0.202 ACRES (8,788 S.F.) OUT OF THE NICHOLAS PORTER
SURVEY, ABSTRACT NO. 497, IN THE CITY OF GEORGETOWN, COUNTY OF
WILLIAMSON, BEING A PORTION OF 1st STREET AS SHOWN ON MAP OR PLAT
THEREOF RECORDED IN VOLUME 5, PAGE 211, DEED RECORDS, WILLIAMSON
COUNTY, TEXAS; SAID 0.202 ACRES BEING MORE PARTICULLARLY DESCRIBED
BY METES AND BOUNDS AS FOLLOWS:
BEGINNING at a Texas Department of Transportation (TxDOT) Type I highway
monument found for the southwest comer of a 0.679 acre tract recorded in Volume 277,
Page 572, in the Deed Records of Williamson County, Texas, being also the
intersection of the west line of Austin Avenue (right-of-way width varies) with the south
line of 1st Street, (60' right-of-way width) and in the north line of Block 3, City of
Georgetown as recorded in Document No. 2002103714. of the Official Public Records
of Williamson County, Texas. from which a 1112" rebar with cap set bears North
88°15'06" East. a distance of 35.00 feet;
THENCE South 88037'49" West, along the north line of Block 3, and the south line of
1st Street, a distance of 167.34 feet to a calculated point in the north line of Block 3,
being also in the south line of 1 st Street (60' right-of-way width) for the beginning of a
non -tangent curve to the left, from which a 1/2" rebar with cap set bears South
88°37'49" West, a distance of 23.82 feet;
THENCE leaving the north line of Block 3, over and across 1st Street, 69.43 feet along
the arc of the curve to the left, having a radius of 55.00 feet, and through a central angle
of 72°19'41 ", the chord of which bears North 21003'38" East, a distance of 64.91 feet to
a calculated point in the north line of 1st Street, from which a calculated point for the
intersection of the east line of Rock Street with the north line of 1st Street bears South
88°37'49" West, a distance of 49.34 feet;
THENCE North 88037'49" East, with the north line of 1st Street, a distance of 141.22
feet to a calculated point for the intersection of the north line of 1 st Street with the west
line of Austin Avenue, being also in the west line of the 0.679 acre tract;
THENCE South 02039'21" East, along the west line of the 0.679 acre tract, being also
the west line of Austin Avenue, and the east line of 1st Street, a distance of 60.02 feet
to the POINT OF BEGINNING. containing an area of 0.202 acres of land, more or less.
EXHIBIT
a
3
Page 2
Surveyed on the ground, February, 2003. Bearing Basis: Grid azimuth for Texas central
zone, 1983/93 HARN values from LCRA control network. Attachments: Survey Drawing
339 -004 -RW 1.dwg n
MJ24)o--�
David Klotz
Registered Professio al Land Surveyor DAVID KL
State of Texas No. 5428 •� 9 5428
SKLICH TO ACCOMPANY A DESCRIPTION OF 0.202 ACRES (8,788 S.F.) OUT OF THE —
NICHOLAS PORTER SURVEY, ABSTRACT NO. 497, IN THE CITY OF GEORGETOWN, COUNTY OF
WILLIAMSON, BEING A PORTION OF 1st STREET AS SHOWN ON MAP OR PLAT THEREOF
RECORDED IN VOLUME 5, PAGE 211, DEED RECORDS, WILLIAMSON COUNTY, TEXAS.
...... .. ..........
■
6]
BLOCK 4—� tv
CITY OF
GEORGETOWN
BEARING BASIS: GRID AZIMUTH FOR j
TEXAS CENTRAL ZONE, 1983/93 HARN
VALUES FROM LCRA CONTROL NETWORK.
ATTACHMENTF. "rTES AND BOUNDS
DESCRIPTION -004-RWi.DOC
LEGEND
TYPE I HWY MON. FOUND
1/2" REBAR FOUND
1/2" REBAR WITH CAP SET
CALCULATED POINT
N88'37'49"E 141.22
0.202 ACRES w
(8.788 S.F.
.� SHOWN ON PLAT
V AS 1 ST. STREET
CITY OF GEORGETOWN
(5/211)
588'37'49"W 167.34'
P.O.B.
LOTS 1 THROUGH 8
BLOCK 3, CITY OF
GEORGETOWN, TX
(2002103714, 2003009716 &
2003074497)
5428 `P
75'
STATE OF TEXAS
BEARING
/ \
0
N 1 "= 40'
PROPOSED
W Wd z
ci
TURN -AROUND \
Cl
W�oz
S88'37'49"W
Q
3U
/ 40, �_v— 49.34'
N21'0
3a
I �\ 1
FZ
N
u.
ri
1
oI a
�u a
-ato /
40'
I of 0 /
� o i
ZI �
m 3
---�
Ld3w
9-�
I
I
ul.
I I S88'37'49"W
LOT 1
Y 0 rw I 23.82'
W
I U =I I
BLOCK 4 1
CITY OF
1 O S2
0: Ira
x l
I
GEORGETOWN
1
o
1
to
a a
3'38"E
I
LOT 2 I
t 30'
w
IN
1 30'
BLOCK 4—� tv
CITY OF
GEORGETOWN
BEARING BASIS: GRID AZIMUTH FOR j
TEXAS CENTRAL ZONE, 1983/93 HARN
VALUES FROM LCRA CONTROL NETWORK.
ATTACHMENTF. "rTES AND BOUNDS
DESCRIPTION -004-RWi.DOC
LEGEND
TYPE I HWY MON. FOUND
1/2" REBAR FOUND
1/2" REBAR WITH CAP SET
CALCULATED POINT
N88'37'49"E 141.22
0.202 ACRES w
(8.788 S.F.
.� SHOWN ON PLAT
V AS 1 ST. STREET
CITY OF GEORGETOWN
(5/211)
588'37'49"W 167.34'
P.O.B.
LOTS 1 THROUGH 8
BLOCK 3, CITY OF
GEORGETOWN, TX
(2002103714, 2003009716 &
2003074497)
5428 `P
75'
STATE OF TEXAS
BEARING
in
0.679 ACRES
"' w
o (277/572)
W Wd z
ci
BE
Cl
W�oz
55.00'
Q
3U
64.91'
N21'0
3a
N88'15'06"E¢-
FZ
N
u.
35.00'
Q
oI a
�u a
40'
m 3
2
W
3'38"E
I
CURVE TABLE
NO.
DELTA
RADIUS_
TAN
ARC
CHORD
BE
Cl
72'19'41"
55.00'
40.20'
69.43'
64.91'
N21'0
DATE OF SURVEY: 02/18/03
PLOT DATE: 09/24/03
DRAWING NO.: 339-00, '1
PROJECT NO.: 339-00,.
KOKEL-OBERRENDER-WOOD APPRAISAL, LTD.
Belton.Texas 76513
September 5. 2003
Mr. John Gavurnik
Gavurnik Group, Inc.
2004 Williams Drive
Georgetown, Texas 78628
Mr. Gary Nelon, Mayor
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627
Re: Complete Appraisal prepared as a Summary Reportof 0.263 acre out ofthe Nicholas Porter
Survey, Abstract No. 497, Williamson County, Texas. The property is located along the east side
of Rock Street approximately 240 feet north of West 2nd Street, south of the South San Gabriel
River in the City of Georgetown in Williamson County, Texas. (KOW# 03-065)
Dear Mr. Gavurnik:
As requested. we nave conducted an appraisal of the above referenced property. Larry D. Kokel. ARA.
MAI and Wendell C. Wood, MAI inspected the property on September 4. 2003, which Is the effective
date of the appraisal. We have gathered and reviewed the available market data considered pertinent
to the estimation of value of the property appraised.
The purpose of this appraisal is to develop an opinion of the market value of the fee simple interest
of the above referenced property. Market value is defined on Page 2 of this report.
Based on our analysis of the data contained in the report and on the assumption that the subject
property is free of environmental contamination, it is the opinion of these appraisers that the market
value of the subject property, as, of September 4, 2003, is:
TWENTY THOUSAND DOLLARS
($20,000)
Respectfully submitted,
Kokel-Oberrender-Wood Appraisal, Ltd.
By Kokel-Oberrender-Wood 4ppraisal Management, L.C.
Larry D. Koke , ARA, MAI Wendell C. Wood, MAI
State Certified State Certified
TX -1 321079-G TX -1 323296-G
Real Estate Appraisers & Consultants
Larry D. Kokel. ARA, MAI
BeMord Square - Building B
Georgetown (512) 863-6428
David W. Oberrender, MAI
706 Rock Street
Austin (512) 930-3499
Wendell C. Wood, MAI
Georgetown, Texas 78626
BeltonlTemple (254) 939-1508
Sam Williams
Michael D. Mays
208 E. Central, Suite 108
FAX (512) 930.5348
Chad D. Simpson
P.O. Box 687
e-mail: kokel@gtwn.net
Belton.Texas 76513
September 5. 2003
Mr. John Gavurnik
Gavurnik Group, Inc.
2004 Williams Drive
Georgetown, Texas 78628
Mr. Gary Nelon, Mayor
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627
Re: Complete Appraisal prepared as a Summary Reportof 0.263 acre out ofthe Nicholas Porter
Survey, Abstract No. 497, Williamson County, Texas. The property is located along the east side
of Rock Street approximately 240 feet north of West 2nd Street, south of the South San Gabriel
River in the City of Georgetown in Williamson County, Texas. (KOW# 03-065)
Dear Mr. Gavurnik:
As requested. we nave conducted an appraisal of the above referenced property. Larry D. Kokel. ARA.
MAI and Wendell C. Wood, MAI inspected the property on September 4. 2003, which Is the effective
date of the appraisal. We have gathered and reviewed the available market data considered pertinent
to the estimation of value of the property appraised.
The purpose of this appraisal is to develop an opinion of the market value of the fee simple interest
of the above referenced property. Market value is defined on Page 2 of this report.
Based on our analysis of the data contained in the report and on the assumption that the subject
property is free of environmental contamination, it is the opinion of these appraisers that the market
value of the subject property, as, of September 4, 2003, is:
TWENTY THOUSAND DOLLARS
($20,000)
Respectfully submitted,
Kokel-Oberrender-Wood Appraisal, Ltd.
By Kokel-Oberrender-Wood 4ppraisal Management, L.C.
Larry D. Koke , ARA, MAI Wendell C. Wood, MAI
State Certified State Certified
TX -1 321079-G TX -1 323296-G
EXHIBIT "D"
[FORM OF DEED WITHOUT WARRANTY]
DATE: January 13, 2004
GRANTOR: City of Georgetown, a Texas home -rule municipal corporation
GRANTOR'S Mailing Address (including County): P.O. Box 409, Georgetown,
Williamson County, Texas 78627
GRANTEE: Gavumik Group, Inc., a Texas corporation
GRANTEE'S Mailing Address (including County):2004 Williams Drive, Georgetown,
Williamson County, Texas 78628
CONSIDERATION: Ten Dollars ($10.00) and other good and valuable consideration
described i n O rdinance N o. _ adopted by the City Council of the City of
Georgetown on January 13, 2004.
PROPERTY:
Being 0.202 acres (8,788 S.F.) out of the Nicholas Porter Survey, Abstract
No. 497, in the City of Georgetown, County of Williamson, being a
portion of 1" Street as shown on map or plat thereof recorded in Volume
5, Page 211, Deed Records, Williamson County, Texas; said 0.202 acres
being in ore p articularly d escribed b y in etes a nd b ounds o n Exhibit "A "
and by sketch on Exhibit "B" attached hereto.
RESERVATION OF PUBLIC UTILITY EASEMENT: Grantor hereby reserves unto
itself, its successors and assigns, for the use and benefit of the public, a 15 -foot -wide public
utility easement along the northern boundary of the Property, as shown on Exhibit "C".
Grantor, for the Consideration and subject to the Reservation of a Public Utility
Easement, grants, sells, and conveys to Grantee the Property, together with all and singular the
rights and appurtenances thereto in any way belonging, to have and to hold it to Grantee and
Grantee's heirs, successors, and assigns forever, without express or implied warranty. All
warranties that might arise by common law as well as the warranties in section 5.023 of the
Texas Property Code (or its successor) are excluded.
t" Street Abandonment Deed — City of Georgetown to Gavurnik
Page t of 2
This conveyance is intended to include any property interests obtained by after-
acquired title.
EXECUTED this the
GRANTOR
CITY OF GEORGETOWN
M
Gary Nelon, Mayor
APPROVED AS TO FORM:
day of January, 2004.
ATTEST:
Sandra D. Lee, City Secretary
Patricia E. Carls, Brown & Carls, LLP
City Attorney
STATE OF TEXAS )
CORPORATE ACKNOWLEDGMENT
COUNTY OF WILLIAMSON )
BEFORE ME, the undersigned authority, on this date personally Gary Nelon, Mayor of
the C ity o f G eorgetown, a T exas h ome-rule m unicipal corporation, k nown t o m e t o b e t he
person whose name is subscribed to the foregoing instrument and acknowledged to me that he
executed the same for the purposes and consideration therein expressed, as the act and deed of
said municipality, and in the capacity therein stated.
2004. GIVEN UNDER MY HAND AND SEAL OF OFFICE this _day of
Notary Public, State of Texas
1" Street Abandonment Deed —City of Georgetown to Gavurnik
Page 2 of 2
Office: 512-443-1724
arra . Professional Land Surveying, Inc. Fax: 512.441-6987
Surveying and Mapping 2807 Manchaca Road
Building One
Austin. Texas 78704
0.202 ACRES
1st STREET (Right of Way)
GEORGETOWN, TEXAS
A DESCRIPTION OF 0.202 ACRES (8,788 S.F.) OUT OF THE NICHOLAS PORTER
SURVEY, ABSTRACT NO. 497, IN THE CITY OF GEORGETOWN, COUNTY OF
WILLIAMSON, BEING A PORTION OF 1st STREET AS SHOWN ON MAP OR PLAT
THEREOF RECORDED IN VOLUME 5, PAGE 211, DEED RECORDS, WILLIAMSON
COUNTY, TEXAS; SAID 0.202 ACRES BEING MORE PARTICULLARLY DESCRIBED
BY METES AND BOUNDS AS FOLLOWS:
BEGINNING at a Texas Department of Transportation (TxDOT) Type I highway
monument found for the southwest comer of a 0.679 acre tract recorded in Volume 277,
Page 572, in the Deed Records of Williamson County, Texas, being also the
intersection of the west line of Austin Avenue (right-of-way width varies) with the south
line of 1st Street. (60' right-of-way width) and in the north line of Block 3. City of
Gecrgetcwr as recordec it Cccument Nc. 200210371x. of the Official Public Records
of `Nilliamscn County. Texas. rom ahic;, a 1;2" rebar with cac set bears North
88°15'06" East. a distance --f 3E.OC `eet:
THENCE South 88037'49" West, along the north line of Block 3, and the south line of
1st Street, a distance of 167.34 feet to a calculated point in the north line of Block 3,
being also in the south line of 1 st Street (60' right-of-way width) for the beginning of a
non -tangent curve to the left, from which a 1/2" rebar with cap set bears South
88°37'49" West, a distance of 23.82 feet;
THENCE leaving the north line of Block 3, over and across 1st Street, 69.43 feet along
the arc of the curve to the left, having a radius of 55.00 feet and through a central angle
of 72°19'41 ", the chord of which bears North 21003'38" East, a distance of 64.91 feet to
a calculated point in the north line of 1st Street, from which a calculated point for the
intersection of the east line of Rock Street with the north line of 1 st Street bears South
88037'49" West, a distance of 49.34 feet;
THENCE North 88037'49" East, with the north line of 1st Street, a distance of 141.22
feet to a calculated point for the intersection of the north line of 1 st Street with the west
line of Austin Avenue, being also in the west line of the 0.679 acre tract;
THENCE South 02°39'21" East, along the west line of the 0.679 acre tract, being also
the west line of Austin Avenue. and the east line of 1st Street, a distance of 60.02 feet
to the POINT OF BEGINNING, containing an area of 0.202 acres of land, more or less.
EXHIBIT
� �1
Page 2
Surveyed on the ground, February, 2003
zone, 1983/93 HARN values from LCRA
339-004RW1.dwg n
Y O-JJ24)0--5
David Klotz
Registered Professio al Land Surveyo
State of Texas No, 5428
Bearing Basis: Grid azimuth for Texas central
control network. Attachments: Survey Drawing
M7
5428
EssO
SUFI
JKtIL;H TO ACCOMPANY A DESCRIPTION OF 0.202 ACRES (8,788 S.F.) OUT OF THE
NICHOLAS PORTER SURVEY, ABSTRACT NO. 497, IN THE CITY OF GEORGETOWN, COUNTY OF
WILLIAMSON, BEING A PORTION OF 1st STREET AS SHOWN ON MAP OR PLAT THEREOF
RECORDED IN VOLUME 5, PAGE 211, DEED RECORDS, WILLIAMSON COUNTY, TEXAS.
0
LEGEND
TYPE I HWY MON.IOUND
1/2" REBAR FOUND
1/2" REBAR WHIT CAP SET
CALCULATED POINT
N88'37'49"E 141.22'
0.202 ACRES
(H.788 S.F.)
SHOWN ON PLAT
U AS 1 ST. STREET
CITY OF GEORGETOWN
(5/211)
S88'37'49"W 167.34
LOTS 1 THROUGH 8
BLOCK 3, CITY OF
GEORGETOWN, TX
(2002103714, 2003009716 k
2003074497)
5428
�
\�\
N 1"=
40' ��/ PROPOSED
TURN -AROUND \
W w
04
o
588'37'49"W
w
40. �-9�z 49.34'C-
IF
N To
Z
o
�
1
I
-el o /
_Z
x
N88'15'06"E
,n o /
n00
alb
P.O.B.
I 0I t
a
I o i
ZI
oW
I
?
----I
I W az
I
3w
588'37'49"W
LOT 1
23.82'I
Y I I
�I�
- I
BLOCK 4V
I
2
CITY OF
��0
I Io
GEORGETOWN
a o
I
�a
Too
I
�
w
_ —
LOT 2
t 30'
I 30'
N
a
LEGEND
TYPE I HWY MON.IOUND
1/2" REBAR FOUND
1/2" REBAR WHIT CAP SET
CALCULATED POINT
N88'37'49"E 141.22'
0.202 ACRES
(H.788 S.F.)
SHOWN ON PLAT
U AS 1 ST. STREET
CITY OF GEORGETOWN
(5/211)
S88'37'49"W 167.34
LOTS 1 THROUGH 8
BLOCK 3, CITY OF
GEORGETOWN, TX
(2002103714, 2003009716 k
2003074497)
5428
�
75'
w
STATE OF TEXAS
0.679 ACRES
W w
04
o
(277/572)
w
IF
N To
Z
o
�
Q 3v
_Z
x
N88'15'06"E
35.00'
n00
alb
P.O.B.
I
a
40
m �
BLOCK 4
�+ CURVE TABLE I X
CITY TO I u�i N0. DELTA RADIIJS TAN ARC CHORD BEARING DJ w
GEORGETOWN I _..
I Cl 72'19'41" 55.00' I40.20 I 69.43' 1 64.91' N21'03'38"E
sa190e1
BEARING BASIS: GRID AZIMUTH FOR l
TEXAS CENTRAL ZONE, 1983/93 HARN
VALUES FROM LCRA CONTROL NETWORK.
ATTACHMENTS ES AND BOUNDS
DESCRIPTION 004-RWI.DOC
DATE OF SURVEY: 02/1
PLOT DATE: 09/24/03
DRAWING NO.: 339-004
EXHIBIT C
N
W+ E
S
N.T.S.rj
/ I
�
L
123,82'
I u �I
I I
LOT 1
BLOCK 4CITY
i I0
a
�
OF
al
GEORGETOWN I I
I I
I I
I I
LOT 2
I I I
BLOCK 4
t 30' , t 30'
CITY OF
I
GEORGETOWN
I
I �
15' PUBLIC UTILITY EASEMENT
------- --------
0.202
ACRES
167.34'
LOT 1 THROUGH
8BLOCK 3 CITY
OF GEORGETOWN
I
I I
l _I` 75'
I I
I
I
STATE OF TEXAS
0.679 ACRES l
oCD
I
WI W=
QIW
ZIW
I cella
I Ice
I i
I I
I l
I
40'
I I
I l
I l
I I
I
I
Council Meeting Date: December 16, 2003 Item No.
AGENDA ITEM COVER SHEET
RLTEi JRrT e
Consideration and possible action related to possible City participation
in the Regional Wastewater Study with the Lower Colorado River Authority
(LORA) and the Brazos River Authority (BRA) in the amount of $30,000.00.
ITEM SUMMARY:
Earlier this year, the LCRA and the BRA funded the first phase of a
regional wastewater study for the San Gabriel River Basin conducted by
Camp, Dresser, and Mckee, Inc. The goal of the first phase of the study
was to identify the service area for a regional entity, develop population
and wastewater flow projections, and provide alternatives for the structure
and implementation of a regional entity.
The second phase of the study will develop the Regional Master Plan
with appropriate sizing of major piping, cost estimates, and treatment
facility plans. The LCRA and BRA have proposed to fund the second phase of
this regional wastewater study with cash or in-kind contributions from
water providers in the study area, with an equal match to be provided by
the Texas Water Development Board.
The LCRA and BRA have proposed that Georgetown participate in the cost
of the study at a total cost of $30,000.00.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
Funds to be provided by the Wastewater Operations Fund in the amount
of $30,000.00.
STAFF RECOMMENDATION:
Staff recommends participating with the San Gabriel Regional
Wastewater Study at a cost of $30,000.00.
GUS BOARD RECOMMENDATION:
None - Cost does not meet the threshold for GUS review.
COMMENTS:
NONE
ATTACHMENTS:
1. Regional Wast
2. Phase II cpio'F
tted By:
P5s st
for Ut
r Master Plan Overview.
matte and participation
ty Manager
Glenn W. Disli6n_g,
Water Services Ma
3
San Gabriel River Watershed
Wastewater Master Plan Overview
Williamson County, Texas, has one of the fastest growing populations in the United
States. This population growth can be seen in the Cities of Round Rock, Georgetown,
Cedar Park, and Leander, and in the. unincorporated areas surrounding these Cities. As
the population growth continues, especially to the west of Georgetown, north of Leander,
and around Liberty Hill, it is endangering the watershed of San Gabriel River due to
developing neighborhoods which have large homes on lots with on-site sewage facilities.
The most effective way to limit the degradation of the San Gabriel River and the
Edwards Aquifer is to eliminate the large number of small wastewater treatment plants
and on-site systems with a regional system. A regional system will collect wastewater in
the San Gabriel River Watershed and safely pipe it to regional wastewater treatment
plants for proper treatment.
To this end, a meeting was held between the Brazos River Authority (BRA), Lower
Colorado River Authority (LCRA), and the Cities. A planning effort was proposed by
BRA and LCRA to evaluate the long-term necessity of regional wastewater. There was a
great deal of interest by the Cities to conduct this plan.
The following points detail the San Gabriel River Watershed Master Plan:
• ' The BRA and LCRA will develop the scope of work, manage the initiative, and
research the financial opportunities for the planning effort.
• The study will take a phased approach, using population dynamics and water needs
to predict future wastewater demands and the infrastructure needed to meet
growth.
• The Master Plan will identify regional options to meet wastewater demands, thus
providing optimum protection to the environment and the sensitive Edwards
Aquifer.
• Stakeholders' input will provide local expertise and insight into the long-term
regional planning process.
• Long-term, cost effective solutions will be identified to promote regionalization and
protect environmental resources.
• Phase I will cost approximately $50,000 and is projected to be complete by summer
2003, while Phase II will likely be in excess of $300,000 and will likely take one
year to complete.
&Ism pbdd wwmp edwmds2 doc doe
Phase II Cost estimate and Participation Breakdown
Customer
Phase II
(In -Kind)
Phase II
(Cash)
Total
BRA
10,000
15,000
25,000
LCRA
10,000
15,000
25,000
City of Georgetown
10,000
30,000
40,000
Other
5,000
10,000
15,000
Total Local
35,000
70,000
105,000
TWDB
105,000
Phase 11
210,000
Phase I Alliance
51,400
Total Project
261,400
Council Meeting Date: December 16,2003 Item No. l — I
AGENDA ITEM COVER SHEET
SUBJECT:
Council consideration and approval of renewal of the annual
Electric Utility Services Agreement between LORA and GUS
Electric.
ITEM SUMMARY:
Approval of this agreement allows GUS Electric to continue to
use the services of the LORA Technical Services group for items
ranging from Equipment Testing, Environmental Services, Engineering
Services, Material Services, Technical Services, Operational
Services, as well as Protective and Diagnostic Equipment Testing.
SPECIAL CONSIDERATIONS:
This agreement formerly known as the Technical Services
Agreement has been in effect since 1979, and has served both
utilities well.
GUS BOARD RECOMMENDATION:
GUS Board recommends approval to Council at its December 16,
2003 meeting.
STAFF RECOMMENDATION:
Staff recommends approval of the Electric Utility Services
Agreement bewteen LCRA and GUS.
FINANCIAL IMPACT:
Funds not to exceed $50,000.00 are to be paid from the
electric capital improvement project accounts only as required.
COMMENTS
GUS Electric will in the next 12-18 months be working on a
SPCC plan, Substation integration plan, as well as Diagnostic and
Protective Equipment Testing from their certified lab in addition
to the current substation inspection and training programs
currently in place.
ATTACHMENTS:
Electric Utility Services Agreement between LCRA and GUS.
Submitted By: Jim Briggs, Michael W. Mayben
Assistant City Manager Energy Services Manager
Utility Operations
EXHIBIT EUSA
PROGRAM AGREEMENT
ELECTRIC UTILITY SERVICES AGREEMENT
The City of Georgetown ("Customer') and the Lower Colorado River Authority ("LCRA") have entered into an
Agreement for Technical Services dated November 2, 1979.
The Distribution Engineering Services Program Agreement ("Program Agreement") entered into this _ day of
20_, shall become a part of said Agreement for Technical Services as Program Agreement
Exhibit DES
The Customer and LCRA agree as follows:
SERVICE AGREEMENT SCOPE
This program agreement provides for the electric utility services offered by LCRA to be utilized as needed by City in
accordance with the attached schedule of services. The City will notify LCRA of the services desired and the scope
of the work. LCRA will provide an estimate of time and charges or other costs involved in accordance with the
attached schedule or mutually agreed upon prior to commencement to work.
A letter agreement signed by both parties referring to this program agreement and outlining the scope of work, the
estimate of time and charges or other charges, and the scheduled start and completion dates will serve as the
document binding both LCRA and the City.
CONFIDENTIAL WORK PRODUCTS
Any data, models, maps, graphical products or other materials provided by Customer to LCRA for purposes of this
Agreement remain the property of the Customer. All software, data, computer models, maps, graphical products and
other deliverables under this Agreement developed or utilized by LCRA in the performance of this Agreement have
been developed or acquired by LCRA at considerable expense, and shall be considered competitive, proprietary
information belonging to LCRA. Customer agrees not to disclose or release any of the above -listed deliverables to
any third party without LCRA's consent. Not withstanding the foregoing, any hard copies of the Deliverables
provided to Customer by the LCRA shall be the property of the Customer.
CONTRACCTERM
The contract term for this Program Agreement shall be for one year as agreed by the parties on the attached Pricing
sheet. The Program Agreement shall be automatically renewed at the end of each year unless terminated by either
ply.
TERMINATION
Either party may terminate this Program by giving a ninety- (90) day notice to the other party. Termination of this
Program Agreement shall not affect the Agreement for Technical Services or any other Program Agreement, but
termination of the Agreement for Technical Services automatically terminates all Program Agreements. If this
Program Agreement is terminated, any overpayment of the retainer shall be reimbursed to the Customer after the
costs of services have been paid.
LOWER COLORAOO RIVER AUTHORITY
"t-Mum,ma
See attached price sheet "Pricing for Electric Utility Services Agreement"
The parties below have caused this Program Agreement to be executed by their authorized officials as of
,20_
LOWER COLORADO RIVER AUTHORITY CITY OF GEORGETOWN
M
Title:
LOWER COLORADO RIVER AUTHORITY
M
Pricing for EUSA Page I of 5
Pricing for
Electric Utility Services Agreement
cpaD esc riptjiggo QQA&te
Bruce Diagnostic Mobile diagnostic fleet is available with its state -of- $60 an Hour
Rushing Services the -art equipment and a variety of diagnostic tests
ex.6361 are performed onsite, quickly pinpointing potential
and existing problems. Other diagnostic services are
available at LCRA's Austin facility.
Walter May
Distribution
The LORA has a contract with an outside contractor
Contract price to
ex.4512
Line
(via. a competitive bidding process) to perform
contractor plus
Construction
distribution line construction and/or re-
4%
building/maintenance services for overhead or
underground work. We can aggregate the needs of
customers and coordinate the construction work.
Inspection services are also provided. For smaller
jobs, the LCRA has personnel who can construct
underground installations.
Walter May
Distribution
The LCRA has staff ormanages consultants who
Engineering
ex.4512
Line Design
can perform a variety of engineering services related
Supervision -
to distribution line design including preliminary
$90/hr
project investigation; cost estimates, analysis and
Engineer-$75/hr
justification; engineering design, project
Technician -
management, material acquisition, and construction
$2525/hr
supervision for distribution line projects. The rates
Staking Crew -
9
cover the hourly labor charges. City will reimburse
LCRA for expenses such as transportation and other
$100/hr
out -of pocketexpenses.
Plus expenses
Walter May
Distribution
This is a service that identifies deficiencies that
Negotiated per
ex.4512
Line
could result in power outages or threaten public
job.
Inspections
safety. The inspection identifies National Electric
Safety Code infractions such as: deteriorating cross
arms and poles, damaged bushings and insulators,
defective hardware, leaking transformers,
primary/secondary clearances, inspect pad mounted
transformers (bolts, locks, damage), hazardous
conditions, hot spots that indicate poor connections
or overloaded equipment. Current, up-to-date
system maps are required.
Sergio
Distribution
This is an on-going engineering service that provides
Existing
Garza ex.
System
initial, five-year, and long term recommendations to
Contracts
4149
Studies
support the electric distribution system. Includes
long range planning, budget preparation, voltage
drop/loss, conductor sizing, equipment loading, relay
settings, breaker settings/ratings, fault analysis and
fusing, power factor analysis and capacitor location
recommendations.
LOWER COLORADO RIVER AUTHORITY
Allan Kunze
Distribution
The LCRA has contracts with various tree trimming
Contract price to
ex. 4502
Tree
contractors. We aggregate the needs of customers
contractor plus %
Trimming
and select a contractor to perform the tree trimming
(averages about
Services
work 'Work is typically done in weekly increments
8% but may
and is coordinated with the utility. Customized
differ based on
brochures and door hangers are printed and
crew size, etc.)
distributed to inform property owners of the work to
be done.
Martyn
Environmental
Environmental Program development and
Negotiated per
Turner
Services
implementation, regulatory analysis and compliance,
job
ex.6281
stormwater inspection, site assessments and
investigations, feasibility studies, engineering
design, remediation oversight and implementation,
health and safety plans and support, ambient air
monitoring, computer modeling, laboratory analyses
and sampling, training, community relations support,
waste management.
Glenn
Fleet Services
The LCRA's transportation shop maintains, repairs,
$55 an Hour
Kadura
and services all types of equipment from cars, boats,
ex.6235
bucket and digger trucks, bulldozers, heavy haul
trucks to small machinery including hydraulic
systems, electrical insulated fiberglass booms and
safety inspections. New truck bodies can be added
to existing motors and chassis. Accident repairs are
available. Tools and specialized equipment beds
can be custom made for each piece of equipment.
Walter May
GPS Mapping
This is a service where we locate the distibution
Negotiated per
ex.4512
of Distribution
poles with global positioning coordinates and
job.
System
inventory the equipment on the poles. We can
provide the electronic data for the customer to map
themselves or we can provide autocad basemaps.
Larry
Line
The LCRA has personnel and equipment and/or
Negotiated per
Schaefer
Construction
contractors that can build high voltage electrical
job
ex. 6390
Services
transmission lines. Based upon approved designs
and drawings the group can do right-of-way clearing,
gate installation, foundation drilling and assembly,
concrete pouring, steel and structure erection and
assembly, and wire stringing. We have a full
assortment of aerial buckets, diggers, bulldozers,
heavy haul equipment to transport, lift, install, test
and place into service transmission lines. Fiber
optics can also be installed as a part of a new line or
as standalone installations.
Ken Barnard
Line
The LCRA patrols and inspects high voltage
$55 an Hour
ex.6278
Maintenance
transmission lines (ground, climbing and aerial);
Services
Overhauls lines (change poles, cross arms, x -
braces, insulators, etc); Maintains lines with wood,
steel or concrete components. We also wash
insulators; perform hot-line work (change poles,
cross arms, insulators, etc.).
LOWER COLORADO RIVER AUTHORITY
Fred
Materials
The LCRA operates and maintains a storeroom that
Per bid
Lamoreaux
Management
can provide materials for support of electric utilities.
ex.6226
Convenient shopping at the "Electrical Outlet",
volume purchasing arrangements, warehousing and
custom billing options are available upon request.
§ Electrical Outlet: A variety of day-to-day goods and
materials from cleaning supplies to welding supplies
are available in walk through aisles §
Volume Purchasing Cooperative: Specialty items
such as cables, breakers, substation relay
equipment, can be purchased through LCRA's long
term purchase agreements with a number of
reputable and reliable vendors --resulting in timely
product delivery and discount pricing §
IndoorlOutdoor Storage Facilities: Vehicles, heavy
machinery, hardware, tools, substation and line
material, and other property can be safely and
conveniently stored at the central warehouse §
Custom billing services: Billing can be designed to
meet customers needs. For example --services and
materials can be paid at the time of delivery via a
credit card or invoiced with an approved Purchase
Order. Material is Itemized with detailed descriptions
on all invoices.
Fred
Protective
This service provides laboratory testing of live -line
Negotiated per
Lamoreaux
Equipment
protective gloves, hot sticks and tools. The services
job
ex.6226
Testing
are offered to the LCRA's wholesale customers,
other utilities and private independent users who
need protective testing. Replacement products are
also available. The LCRA's lab is nationally
accredited through the North American Independent
Laboratories (NAIL). Our technicians are trained to
conduct testing to meet specific safety standards as
set out by the American Society for Testing and
Materials (ASTM).
Ken Barnard
Right of Way
Repair concrete foundations; perform emergency
$40 an Hour
ex.6278
Services
repairs; repairAnstall gates along right-of-way; mow,
shred or clear (bulldoze) right-of-way; trim trees
along right-of-way; assist/manage a vegetation
program;application of herbicides.
Marlyn
Safety
The LCRA provides the following services related to
Negotiated per
Turner
Services
safety: safety meeting services, safety training,
job
ex.6281
safety audits, accident investigations, consulting and
field visits.
Fred
Steel
The LCRA has personnel and equipment to fabricate
Per bid
Lamoreaux
Fabrication
steel structures for transmission/distribution
ex.6226
Services
substations and switching stations. Services include,
fabricating, galvanizing, sorting, bundling of
structures, and hot shot galvanizing services, based
on approved engineering drawings.
LOWER COLORADO RIVER AUTHORITY
Kevin Hilbig
Substation
The LCRA has personnel and equipment to build
Per bid
ex.6316
Construction
electrical substations. Based upon approved
Services
designs and drawings, the group can do site
preparation work (grading and earth work),
foundation drilling and concrete pouting, steel and
structure erection and assembly, assembly of
equipment (such as breakers, transformers, control
houses, metering devices). We have equipment to
dig, trench, grade, transport, lift; install, test and
place into service all substation equipment.
Bil Kahanek
Substation
The LCRA has staff or manages consultants who
Negotiated per
ex. 4164
Design
can perform a variety of services related to
job.
Services
substation design including preliminary project
investigation; cost estimates, analysis and
justification; engineering design, project
management, material acquisition, and construction
supervision for substation projects. We provide or
perform conceptual design documents, including
project scope and electrical one line, layouts,
grounding studies and designs, bill of materials,
detail and section drawings. We also develop
standards, procure materials and hardware, perform
structural steel and foundation detailing design,
perform foundation and structure loading analysis,
draft fabrication type drawings, and develop
environmental designs.
Gene
Substation
LCRA's field maintenance crews maintain substation
$60 an Hour
Patteson
Maintenanace
equipment at more than 250 substations in Central
ex.6364
Services
Texas. Staff has extensive knowledge and
experience and can help lower your maintenance
costs and extend the life span of expensive
substation equipment. When equipment repairs are
needed, crews can quickly and effectively repair
substation equipment to minimize loss of power to
retail customers. Equipment and staff are available
to respond immediately to any substation
emergency. This group also keeps substation
equipment in optimal operating condition through
scheduled inspections, equipment operational
checks, alarm and outage response, line patrols, and
various voltage class switching.
Steve Beck
System
These services maintain the integrity and stability of
$60 an Hour
ex. 6214
Control
substation system controls, preventing catastrophic
Services
failures that can cause injuries and costly damage to
substation equipment. Inspections are made of
substation billing meters annually to ensure
collection of accurate billing and load information.
Engineers and technicians can fabricate, install, and
redesign substation control equipment. During
substation construction, verification that new
equipment is calibrated and operating correctly is
performed.
LOWERCOLORADO R I VER AUTHORITY
Bill Hatfield
System
The System Operations Control Center (SOCC)
Per bid
ex. 6259
Operations
offers customers a variety services to monitor,
control, switch, and dispatch personnel to respond to
substation and line events. In addition to these
services, SOCC also provides transmission switch
training.
David
Transmission
The LCRA has staff or manages consultants who
Negotiated per
Turner ex.
Line Design
can perform a variety of services related to
job.
4563
Services
transmission line design including preliminary project
investigation; cost estimates, analysis and
justification; engineering design, project
management, material acquisition, and construction
supervision for transmission line projects. We also
perform structural steel and foundation detailing
design, perform foundation and structure loading
analysis, draft fabrication type drawings, and
develop environmental designs.
Accepted:
Customer
Signature
Printed Name
Title
Date
LOWER COLORADO RIVER AUTHORITY
EXHIBIT MAT
PROGRAM AGREEMENT
MATERIAL ACQUISITION SERVICES
The ("Customer") and the Lower Colorado River Authority ("LCRA') have entered into
an Agreement for Technical Services dated
The purpose of this new Program Agreement is to allow the
of the Material Alliance of LCRA.
CONTRACT SCOPE:
to receive the benefits
LCRA shall provide the following services to Customer:
1. LCRA has received and evaluated bid proposals for an annual material acquisition program.
2. The selected vendor meets or exceeds the criteria required and desired for furnishing materials to LCRA
and its Wholesale Customers.
3. The selected Vendor will be monitored by LCRA at regular intervals to assure that the program is beneficial
to the participants.
4. The selected Vendor may furnish materials for up to five (5) years with at least an annual review of
performance of the Vendor.
5. LCRA Distribution Engineering will make recommendations and evaluations of material suitable for
electric facilities.
CUSTOMER BENEFITS
1. Customer will not need to go through the bid process for materials covered under this Program.
2. The Vendor will be providing the following products: electrical, natural gas, water/sewer, CATV/telephone,
sport lighting, fiber optic, and telecommunication.
3. The Customer will deal directly with the Vendor in the ordering, shipping, and payment of invoices. Vendor
will provide customer with a customer specific electronic procurement WEB page. Fax or telephone
ordering also is available.
4. The Vendor will not charge shipping charges for the routine route delivery to the Customer from Vendor's
warehouse.
5. Vendor will be available to deliver material at least weekly to Customer.
6. The Vendor may deliver materials directly to the jobsite when prior arrangements have been made between
the Customer and the Vendor.
7. The Vendor may purchase excess materials from the Customer to reduce Customers inventory.
8. The Vendor agrees to maintain a stock of material for emergencies to be delivered to the customer within
48 hours.
9. The Vendor will be available 24 hours per day 7 days per week for Customer to contact.
10. Vendor will self unload Customer's purchases at customers warehouse or directly to the jobsite.
11. Vendor can provide training on use of new material.
12. Vendor will provide improved communication concerning product availability and pricing movement.
13. Vendor can provide "kiting" assembling and packaging material by unit designation.
14. Vendor will provide an emergency backup stock.
15. Vendor will not charge a restocking charge for return of unused material if Customer meets Vendor's
criteria for such actions.
16. Vendor will provide new transformers on consignment at customer's location if customer purchases all
transformers and most other distribution materials from vendor.
17. The vendor will provide and maintain emergency stock of larger pad -mounted transformers or other agreed
upon items so that each utility will not have to maintain expensive inventory or backup units for reliability
purposes if customer purchases all transformers and most other distribution materials from vendor.
11/10/03
Council Meeting Date: December 16,2003
AGENDA ITEM COVER SHEET
Item No. i
SUBJECT:
Council consideration and approval of payment to LCRA for
installation and wiring of substation breaker panels within the LORA
owned substations to allow for integration with Georgetown Utility
Systems Electric Distribution and SCADA System.
ITEM SUMMARY:
Georgetown Utility Systems Electric is in the last stage of
the process as outlined in the 2000/2001 Capital Improvement
Projects of replacing the Substation breakers originally installed
in the Glasscock and Chief Brady Substations. This project is
necessary due to the unavailability of spare parts for this
equipment and the higher fault current limits than this equipment
was designed to handle.
The LCRA assists Georgetown Utility Systems with maintenance of
this equipment and has informed Energy Services that as replacement
parts are required it has become difficult to find suppliers for
this vintage of equipment and that some parts have actually been
fabricated in the LCRA shop.
SPECIAL CONSIDERATIONS:
NONE
GUS BOARD RECOMMENDATION:
GUS Board recommends approval to Council at its December 16,
2003 meeting.
STAFF RECOMMENDATION:
Staff recommends approval of the Transmission Services Agreement
bewteen LCRA and GUS.
FINANCIAL IMPACT:
Funds in the amount of $70,000.00 are to be paid from the
electric capital improvement project accounts.
COMMENTS
This will complete the Substation equipment upgrade project
that started in the 2000/2001 CIP.
ATTACHMENTS:
Scope of work from LCRA for Breaker panels and associated
wiring in Glasscock and Chief Brady Substations
A . /i .I
ty Manager Energy Services