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HomeMy WebLinkAboutAgenda CC 07.21.2003 WorkshopNotice of Meeting of the Governing Body of the City of Georgetown, Texas Monday, July 21, 2003 The Georgetown City Council will meet on Monday, July 21, 2003 at 04:00:00 PM at the San Gabriel Break Room of the Georgetown Municipal Complex, 300 Industrial Avenue If you need accommodations for a disability, please notify the city in advance. Policy Development/Review Workshop - Call to order at 4:00 p.m. A Applicant Presentations and Discussion of Community/Social Services Funding Applications for FY2003/2004 — Paul Brandenburg, City Manager B Facility Management -- Tom Yantis, Assistant City Manager C McLester Tract Transportation/SH29 Bypass Road Network — Amelia Sondgeroth, Director of Planning and Development Services and Jim Briggs, Assistant City Manager for Utility Operations D Council Calendar - Regular Council Meeting on Tuesday, July 22, 2003, at 6:00 p.m., in the San Gabriel Room, Georgetown Municipal Complex - Open House at the Georgetown Municipal Complex, 5:00 p.m. to 7:00 p.m. on Wednesday. July 23, 2003 - 2-003,2004 3udget workshops beginning on Monday, August 4 through Wednesday. August 6, if necessary, n the San Gabnel Room. Georgetown Municipal Complex -ir: meeT.rc -vith the Georgetown !ndependent School District 9oare of Trustees :r, Thurscav August'. at at-ne GISD Aemoustration Budding, 503 iaxewav Drive - - Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071 consultation with attorney - Pending Litigation - Thomas L. Suarez, Jr. vs. city of Georgetown, Texas. City of Georgetown Police Department, Georgetown Police Sgt. Kelly Devoid. Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas - Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, Individually and in his Official Capacity as Chief of Police of the Georgetown Police Department; Robert Hernandez. Individually and in his Official Capacity as Captain of the Georgetown Police Department: Gary Todd Terbush, Individually and in his Official Capacity as Lieutenant of the Georgetown Police Department., Georgetown Police Department; and the City of Georgetown, Defendants, Cause No. A03 -CA -0 1 4JN, In the United States District Court for the Western District of Texas, Austin Division. - Potential Litigation/Settlement Offers - John Simmons. d.b.a. Georgetown Aviation Facilities Complaint to FAA -TXU Gas Company Statewide 2003 Rate Case. Railroad Commission of Texas - Legal Advice Regarding Agenda Items and other Matters Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the_ day of , 2003, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Sandra Lee, City Secretary City Council Agenda/July 21, 2003 Page 1 of 1 Page Council Meeting Date: July 21, 2003 Item No. COUNCIL WORKSHOP AGENDA ITEM COVER SHEET SUBJECT: Workshop for review and discussion of the McLester Tract Transportation/SH29 Bypass Road Network. ITEM SUMMARY City staff has met with representatives of the McLester Tract and some of the adjacent property owners regarding the alignment of collector road SW 3. This was done at the request of the Council in order to attempt to gain more knowledge to determine if a resolution to this alignment could be reached, due to some of the concerns and issues that exist to neighboring properties. Staff has also had numerous discussions with TxDOT regarding the same issues since the last Council meeting. As a result of these meetings, there is no significant change to anything that the Council has seen previously, but the concern still rests with the alignment of the Bypass and this particular SW 3 Collector with regards to ultimate location of these roadways. During the workshop, staff will be able to provide background information and field questions in response to the concerns or questions related to project and location of SW 3. Attached you will find a memo from Amelia, which provides in greater detail the history from the planning side and the sequence that this development has proceeded. Special notice will be given to adjacent property owners that would be affected by this particular shift in alignment of the workshop in an effort to make certain that all affected parties will be able to hear the workshop discussions and provide input as necessary at the request of Council. SPECIAL CONSIDERATIONS: NON- FINANCIAL IMPACT: NONE COMMENTS: Nr-T:E ATTACHMENTS: Memorandum from Amelia Sondgeroth Submitted Jimrig ' Assis an y Manager 1or ility Operations City of Georgetown, Texas Division of Planning and Development Services MEMORANDUM DATE: July 17, 2003 &" Yy"� TO: Mayor and Councilme bers U U FROM: Amelia C. Sondgerot Dir or Planning and Develo ment S ices SUBJECT: McLester Tract Development Application Summary This application has a long history of activity with the City. The following is a summary of staff meetings and development applications filed with Planning and Development Services on the McLester Tract in the last year. Also attached is a chronology or timeline which shows the various types of applications filed with Planning and Development Services. The chronology may be confusing because the project$ has changed a number of times in the last year and because of the lag in time between those various applications. The first application filed was a Concept Plan and it was filed under the Subdivision Regulations and not under the UDC. Under the old Sub. Regs, there is not a required order for the sequencing of applications, though of course certain applications must be approved before others are approved. For example, a Public Review Final Plat cannot be approved until a Concept Plan is approved and the Concept Plan should be in accordance with the Century Plan. The UDC, on the other hand, does set out the order of processing development applications: 1. Comprehensive Plan — Century Plan Amendment (CPA) 2. Zoning 3. Subdivision and Plat 4. Certificate of Design Compliance and 5. Site Plan However, this applicant chose to submit a Concept Plan for this approximate 300 acre site very early in the process prior to the adoption of the UDC (see attached location map). That early July 2002 application, which was then revised seven months later in March 2003, two days prior to the UDC effective date, has still not gone to P&Z or Council for approval in large part because other applications, i.e., CPA and annexation, have not proceeded. The p etition for annexation was just received Wednesday, July 16, 2003. March 26, 2001 The initial meeting was held with staff to discuss a single and multi -family residential development on the 307.85 acre tract. The applicant was informed at the time that the property could not be annexed into the City due to the lack of any contiguous area to the City. July 29, 2002 The initial application for the Concept Plan showing only residential development is submitted. The Concept Plan does not show the collector level road as adopted on the Thoroughfare Plan. The applicant is again told that annexation was not possible due to the lack of any contiguous property and so no annexation request could be made. August 8, 2002 Development Review Committee (DRC) meeting held on the Concept Plan. August 15, 2002 Post DRC meeting with applicant. Staff provided written comments to the applicant which indicated that the proposal would require a Century Plan Amendment (CPA) to increase the Intensity Level from 1 to 3 and must be processed prior to or concurrent with the Concept Plan. Additionally the applicant was informed that the Collector level road, on the adopted Thoroughfare Plan should be shown on the Concept Plan. The Concept Plan did not go forward to P&Z and Council pending submittal of the Century Plan Amendment. The application for the CPA was not submitted until March 24, 2003. March 24, 2003 Seven months after last meeting with the applicant, applications are submitted for a Revised Concept Plan, CPA for Intensity Level, and an Annexation request. The annexation request is rejected due to the lack of any contiguous property and no signed petition. • The Revised Concept Plan shows the Collector road on the east boundary of the site inconsistent with the Thoroughfare Plan location. • The Revised Concept Plan now has 2.3 acres of retail development proposed. 2 With the increased retail area the Intensity Level required went from 3 to 4. April 2, 2003 DRC Meeting is held on the Revised Concept Plan and CPA. April 10, 2003 Post DRC meeting with applicant. The applicant is informed that the proposed Collector road location would require a CPA - Thoroughfare Plan Amendment to allow the reconfiguration of the Collector road to the east of the site. May 27, 2003 An application is submitted for a further Revised Concept Plan, a CPA for the Thoroughfare Plan and a Zoning Request. Still no petition for annexation has been received by the city. The Concept Plan now has 23.64 acres of retail development proposed. The required TIA and Tree survey are not received at the time of this application. June 3, 2003 The CPA for the Intensity Level and the Thoroughfare Plan are approved by the Planning and Zoning Commission meeting. June 4, 2003 DRC Staff Meeting is held on the Revised Concept Plan and the Zoning. June 5, 2003 Post DRC Meeting with applicant. The Applicant is informed that the required Tree Survey and TIA must be submitted prior to further processing of the Concept Plan. The applicant is also informed that the zoning cannot be process until an acceptable annexation petition is submitted. June 24, 2003 The City Council holds a public hearing on the CPA for the Intensity Level increase and Land Use change, and the Thoroughfare Plan Amendment. Action was deferred until the first meeting in August. July 1, 2003 The zoning request was notified and agendized for the Planning and Zoning Commission meeting; however it was pulled from the agenda for the lack of an Annexation Petition. July 16, 2003 An annexation petition is submitted. 9 City of Georgetown, Texas Division of Planning and Development Services MEMORANDUM DATE: July 17, 2003 TO: Mayor and Councilmembers FROM: Amelia C. Sondgeroth, AICP, Director Planning and Development Services SUBJECT: McLester Tract Development Application Summary This application has a long history of activity with the City. The following is a summary of staff meetings and development applications filed with Planning and Development Services on the McLester Tract in the last year. Also attached is a chronology or timeline which shows the various types of applications filed with Planning and Development Services. The chronology may be confusing because the projects has changed a number of times in the last year and because of the lag in time between those various applications. The first application filed was a Concept Plan and it was filed under the Subdivision Regulations and not under the UDC. Under the old Sub. Regs, there is not a required order for the sequencing of applications, though of course certain applications must be approved before others are approved. For example, a Public Review Final Plat cannot be approved until a Concept Plan is approved and the Concept Plan should be in accordance with the Century Plan. The UDC, on the other hand, does set out the order of processing development applications: 1. Comprehensive Plan — Century Plan Amendment (CPA) 2. Zoning 3. Subdivision and Plat 4. Certificate of Design Compliance and 5. Site Plan However, this applicant chose to submit a Concept Plan for this approximate 300 acre site very early in the process prior to the adoption of the UDC (see attached location map). That early July 2002 application, which was then revised seven months later in March 2003, two days prior to the UDC effective date, has still not gone to P&Z or Council for approval in large part because other applications, i.e., CPA and annexation, have not proceeded. The petition for annexation was just received Wednesday, July 16, 2003. March 26, 2001 The initial meeting was held with staff to discuss a single and multi -family residential development on the 307.85 acre tract. The applicant was informed at the time that the property could not be annexed into the City due to the lack of any contiguous area to the City. July 29, 2002 The initial application for the Concept Plan showing only residential development is submitted. The Concept Plan does not show the collector level road as adopted on the Thoroughfare Plan. The applicant is again told that annexation was not possible due to the lack of any contiguous property and so no annexation request could be made. August 8, 2002 Development Review Committee (DRC) meeting held on the Concept Plan. August 15, 2002 Post DRC meeting with applicant. Staff provided written comments to the applicant which indicated that the proposal would require a Century Plan Amendment (CPA) to increase the Intensity Level from 1 to 3 and must be processed prior to or concurrent with the Concept Plan. Additionally the applicant was informed that the Collector level road, on the adopted Thoroughfare Plan should be shown on the Concept Plan. The Concept Plan did not go forward to P&Z and Council pending submittal of the Century Plan Amendment. The application for the CPA was not submitted until March 24, 2003. March 24, 2003 Seven months after last meeting with the applicant, applications are submitted for a Revised Concept Plan, CPA for Intensity Level, and an Annexation request. • The annexation request is rejected due to the lack of any contiguous property and no signed petition. • The Revised Concept Plan shows the Collector road on the east boundary of the site inconsistent with the Thoroughfare Plan location. • The Revised Concept Plan now has 2.3 acres of retail development proposed. `a • With the increased retail area the Intensity Level required went from 3 to 4. April 2, 2003 DRC Meeting is held on the Revised Concept Plan and CPA. April 10, 2003 Post DRC meeting with applicant. The applicant is informed that the proposed Collector road location would require a CPA - Thoroughfare Plan Amendment to allow the reconfiguration of the Collector road to the east of the site. May 27, 2003 An application is submitted for a further Revised Concept Plan, a CPA for the Thoroughfare Plan and a Zoning Request. Still no petition for annexation has been received by the city. • The Concept Plan now has 23.64 acres of retail development proposed. The required TIA and Tree survey are not received at the time of this application. June 3, 2003 The CPA for the Intensity Level and the Thoroughfare Plan are approved by the Planning and Zoning Commission meeting. June 4, 2003 DRC Staff Meeting is held on the Revised Concept Plan and the Zoning. June 5, 2003 Post DRC Meeting with applicant. The Applicant is informed that the required Tree Survey and TIA must be submitted prior to further processing of the Concept Plan. The applicant is also informed that the zoning cannot be process until an acceptable annexation petition is submitted. June 24, 2003 The City Council holds a public hearing on the CPA for the Intensity Level increase and Land Use change, and the Thoroughfare Plan Amendment. Action was deferred until the first meeting in August. July 1, 2003 The zoning request was notified and agendized for the Planning and Zoning Commission meeting; however it was pulled from the agenda for the lack of an Annexation Petition. July 16, 2003 An annexation petition is submitted. 3 EXHIBIT A McLester Tract Donegan & Thompson Surveys, 307.848 acres