HomeMy WebLinkAboutAgenda CC 02.28.2006Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, February 28, 2006
The Georgetown City Council will meet on Tuesday, February 28, 2006 at 05.00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Policy Development/Review Workshop - Call to order at 05:00 PM
A Discussion and possible direction to staff regarding Del Webb Development Agreement
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
B Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to
advise the City Council, including agenda items
- Discussion and possible action regarding the audit of the franchise agreement with Cox Communications, Inc. and
regarding the possible assignment to Cequel III (Cebridge Connections).
- Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS;
United States District Court, Western District of Texas
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Govemment Code Chapter 551.)
C Call to Order
D Pledge of Allegiance
E Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
- Review of procedure for addressing the City Council
F Announcements and Comments from City Manager
G Public Wishing to Address Council
- Sandra Taylor from Pedernales Elecric regarding an update on the Cooperative's activities in the Georgetown area.
H Action from Executive Session
Statutory Consent Agenda
City Council Agenda/February 28, 2006
Page 1 of 3 Pages
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
I Consideration and possible action to approve a contract amendment between the City of Georgetown and
Kasberg, Patrick and Associates, L.L.P. for professional services related to the design of the West Loop
Water Line Improvements for $24,800.00. Glenn Dishong, Water Services Manager; Jim Briggs, Assistant
City Manger for Utility Operations
J Consideration and possible action to authorize staff to prepare one or more entries for the 2006 Envision
Central Texas Community Stewardship Awards -- Tom Yantis, Assistant City Manager
K Consideration and possible action to declare seven (7) used reclosures as surplus and authorization for
staff to sell to the City of Weimar for an estimated revenue of $10,500 — Marsha Iwers, Acting Purchasing
Director and Micki Rundell, Director of Finance and Administration
L Consideration and possible action to approve an award of bid for a forklift to Equipment Depot of
POugervilie in the amount of $44,713.00 — Marsha Iwers, Acting Purchasing Director and Micki Rundell,
Director of Finance and Administration
M Consideration and possible action to authorize staff to utilize $9,948 in seized funds to supplement the
purchase of an in-house TLETS (Texas Law Enforcement Teletype System) from Bio Key — Dennis
Schoenbom, Information Technology Director and David Morgan, Police Chief
N Consideration and possible action to accept the independent audit of all accounts of the City reported in
the Comprehensive Annual Financial Report (CAFR) and the single audit report for the fiscal year ended
September 30, 2005 — Laurie Brewer, Controller and Micki Rundell, Director of Finance & Administration
O Consideration and possible action to approve a resolution regarding the proposed Interim 2006 Budget
for the Georgetown Economic Development Corporation (GEDCO) — Micki Rundell, Director of Finance and
Administration
P Consideration and possible action to approve the use of Express Personnel Services for temporary
administrative labor in the amount of $37,500 — Laurie Brewer, Controller and Micki Rundell, Director of
Finance & Administration
Q Consideration and possible action to approve a resolution regarding the number of directors and officers of
the Georgetown Health Facilities Development Corporation — Mayor Gary Nelon
R Consideration and possible action to approve a resolution approving a bond resolution by the Georgetown
Health Facilities Development Corporation (GHFDC) providing for the issuance of Bonds for Wesleyan
Homes, Inc. — Micki Rundell, Director Finance & Administration
S Consideration and possible action to approve a 30 -day lease in the amount of $2,000 with WestStar
Properties for a warehouse facility to house City of Georgetown computers — Dennis Schoenborn,
Information Technology Director; and Tom Yantis, Assistant City Manager
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
T Presentation and summary of 2005 Racial Profiling Report as mandated by the State Legislature — David
Morgan, Chief of Police
U Consideration and possible action to approve a resolution of support for an application for Low Income
Housing Tax Credits and a predevelopment loan for DDC Bluffs Landing, LTD for a proposed multi -family
affordable housing project near the intersection of CR 151 and N. Austin Ave. — Tom Yantis, Assistant City
Manager
V Discussion and possible action regarding plans for implementation of certain recommendations from the
City Council Agenda/February 28, 2006
Page 2 of 3 Pages
Austin Avenue Report prepared by TND Engineering and accepted by Council on November 8, 2005 --
Tom Yantis, Assistant City Manager
W Consideration and possible action to authorize First Southwest Company to proceed with the preparation of
the required bond offering documents for the upcoming 2006 bond Issues — Micki Rundell, Director of
Finance and Administration
X Consideration and possible action to give staff direction on the 2006 Annexation Priorities — Bobby Ray,
AICP, Director Planning and Development and Edward G. Polasek, AICP, Chief Long Range Planner
Y Second Readings
1. Second Reading of an ordinance to amend Chapter 15.40 of the Code of Ordinances relating to
Dangerous Buildings to address requirements in the law regarding notice to property owners — Dave
Hall, Director of Inspection Services
2. Second Reading of an Ordinance Annexing into the City 13.95 acres, more or less, in the Lewis J.
Dyches Survey, to be known as Pleasant Valley, Section Two — Bobby Ray, AICP, Director Planning
and Development and Edward G. Polasek, AICP, Chief Long Range Planner
Z Public Hearings/First Readings
1. First Reading of an Ordinance of the City Council of the City of Georgetown, Texas, amending
Ordinance No. 2005-95 to remove Section 5 of Ordinance No. 2005-95 relating to the annexation of
approximately 59 Acres (+/-) of land owned by Milton G. and Elizabeth Liese out of the D. Wright
Survey, Abstract No. 13 — Councilmember Ben Oliver
2. Public Hearing to Consider Rezoning 22.3 acres known as Lot 1, Block A of the Southfork
Apartments Subdivision from RS, Residential Single -Family to C-3, General Commercial located
west of southbound IH -35 and north of Leander Road (2243) — Bobby Ray, Director of Planning and
Development Services
3. First Reading of an Ordinance Rezoning 22.3 acres known as Lot 1, Block A of the Southfork
Apartments Subdivision from RS, Residential Single -Family to C-3, General Commercial located
west of southbound I1-1-35 and north of Leander Road (2243) -- Bobby Ray, Director of Planning and
Development Services
AA Discussion and possible action to appoint members to the Animal Services Task Force - Paul E.
Brandenburg, City Manager
BB Consideration and possible action to approve the appointment of five representatives to a Council
Compensation Committee to review and determine the amount of monthly compensation provided to the
Mayor and Councilmembers — Mayor Gary Nelon
CC Consideration and possible action to approve the minutes of the Council Workshop on Monday, February
13, and the regular Council Meeting on Tuesday, February 14, 2006 — Sandra D. Lee, City Secretary
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the_ day of , 2006, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/February 28, 2006
Page 3 of 3 Pages
Council Meeting: February 28, 2006 Item No.—=
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract amendment between the City of
Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services related to the
design of the West Loop Water Line Improvements for $24,800.00.
ITEM SUMMARY:
The West Loop water line is a continuation of the multi-year project for a major transmission
line along D.B. Woods that will allow for improved transport of water from the Lake Water
Treatment Plant to the southernmost portions of the City's water service area. KPA and the City
entered into a contract amendment dated January 13, 2005 to provide professional services related
to the design of the West Loop water line and a North Austin water line. The total cost for
engineering services was $113,900.00.
This item is required for additional engineering costs beyond that included in the original
amendment as a result of changing the location and routing of the West Loop water line after final
design documents were completed by KPA. The line location was changed to take advantage of
easement cost savings associated with the new line routing vs. the original design. Total additional
cost is $24,800.00
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds will come from the Water Capital Fund 661-101-6617-04.
GUS BOARD RECOMMENDATION:
N/A.
STAFF RECOMMENDATION:
Staff recommends the contract amendment for engineering services by KPA.
None.
ATTACHMENTS:
Proposal for engineering from I
Submitted by: Glenn W. Dishong,
Water Services Mai
Parker & Associates.
Assistafit Cii* Manager
For Utility Operations
AMENDMENT DATED FEBRUARY 6, 2006
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND KASBERG, PATRICK & ASSOCIATES, LP
FOR PROFESSIONAL SERVICES FOR
WEST LOOP WATER IMPROVEMENTS
The General Services Agreement between the CITY OF GEORGETOWN (City) and Kasberg,
Patrick & Associates, LP, (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment dated February 6, 2006 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment dated
February 6, 2006.
Executed in duplicate original this day of 2006 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Parry of the First Part:
CITY OF GEORGETOWN, TEXAS
Patricia E. Carls
City Attorney
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
KASBERG, PATRICK & ASSOCIATES, LP
By KASBERG, PATRICK & ASSOCIATES GP, LLC, General Partner
��
By: R. David Patrick, P.E.
Vice President
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the 4-k day of "f for µ eury
2006.
-a-n- Printed name: )009 Is M. Wq1--rEt2S
40 Notary Public Commission Expires: )3-27-041
}"•'"•Y,,F DORIS M, WAVINk
Notary Publib Stdf®bJ{ �@#d§ s
F€ MyComm�e6lgn ��yq�11M f
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Exhibit A
(Updated February 6, 2006)
This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Kasberg, Patrick & Associates, LP, dated March 14, 1995, provides for the scope of
engineering services required for developing design for the West Loop Water Improvements.
The attached letter details the services and associated charges for the proposed work.
KAKASBERG, PATRICK & ASSOCIATES, LP
CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®kpaengineers.com
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
February 6, 2006
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: City of Georgetown
Proposal for The West Loop Water Improvements
Georgetown, Texas
Dear Mr. Briggs:
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for water improvements for:
The West Loop Water Improvements
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
DESIGN PHASE. The basic services for the final design phase includes:
1. Preparing construction drawings and specifications showing the character and extent
of the project based on the survey data.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
Mr. Jim Briggs
February 6, 2006
Page Two
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
4. Preparing basic documents related to construction contracts for review and approval
by the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings, specifications,
and other contract documents.
6. Design the final plans for the project.
7. Design surveys including the transfer of validated benchmarks to the proposed area.
8. Design and submittal (if required) of WPAP and water system reports to the TCEQ
for project acceptance in the Re -charge Zone of the Edwards Aquifer.
9. Meet regularly with the City of Georgetown Staff to review the progress of the design
and coordinate any conflicts that arise.
Mr. Jim Briggs
February 6, 2006
Page Three
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing facilities
• Research of existing utilities
• Review and prepare project design for the twenty -four -inch water line system loop from
Mesa Ranch Drive to State Highway 29 along D.B. Wood Road.
• Survey existing topography as well as existing utilities and connection within the existing
water system
• Repair and/or replacement to existing streets, driveways and sidewalks impaired by the
system construction.
• Final Design Schematics of the plans
• Clearance from state and federal environmental agencies
If this proposal is agreeable, please return two executed originals to our office.
Sincerely,
R. David Patrick, P.E.
RDP/crc
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2006 CAPITAL IMPROVEMENTS PROJECT
FOR THE WEST LOOP WATER IMPROVEMENTS
GEORGETOWN, TEXAS
TASK
The 2006 West Loop Water
Improvements
I. BASIC SERVICES
A. Final Design
$
19,200.00
TOTAL BASIC SERVICES
$
19,200.00
II. SPECIAL SERVICES
A. Design Surveys
$
5,600.00
TOTAL SPECIAL SERVICES
$
5,600.00
Council Meeting Date: February 28, 2006 Item No.
AGENDA ITEM COVER SHEET
SUBJECT
Consideration and possible action to declare seven (7) used reclosures as surplus and
authorization for staff to sell to the City of Weimar for an estimated revenue of $10,500.
ITEM SUMMARY
In the 2000/2001 budget year GUS Electric began a project to upgrade obsolete equipment
within our substations as parts were no longer available for repair, and the LCRA had informed
GUS that they were in the process of discontinuing the fabrication of these parts. As part of that
project that spanned three budget years this equipment had been kept in City of Georgetown
electric stock in case we required parts from them for equipment we had not completed updating.
As of the 2004/2005 budget year our equipment upgrades have been completed and these seven
(7) reclosures have been deemed of no further use by the City of Georgetown and staff is
recommending they be declared surplus.
It was determined by the City staff that $1,500 per OCR would be fair market value and the
City of Weimar has agreed to this price. Staff feels that this is as much revenue, if not more, than
the City could anticipate receiving from the Surplus Auction or from a sealed bid.
The City of Georgetown Code of Ordinances states, in section 4.28 Disposition of Excess
Property, that the City Council may declare any City property to be excess, as recommended by
the City Manager. The ordinance states that the City Council shall determine the method of
disposal of any surplus property.
SPECIAL CONSIDERATIONS
none
FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.)
Total amount of revenue for this sale $10,500.00.
COMMENTS (from City Attorney, staff, boards and commissions)
none
ATTACHMENTS (list individually)
none
Submitted By:
Marsha Iwers, Acting Purchasing Manager
Mike Mayben, Energy Services Manager