HomeMy WebLinkAboutAgenda CC 11.22.2005Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, November 22, 2005
The Georgetown City Council will meet on Tuesday, November 22, 2005 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vemon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to
advise the City Council, including agenda items
- Discussion and possible action regarding the "Application of the City of Leander to Amend Water Certificate of
Convenience and Necessity (CCN) No. 10302 and Sewer CCN No. 20626 in Williamson and Travis Counties,
Application Nos. 34789-C and 34790-C," SOAH Docket No. 562-05-7095; TCEQ Docket No. 2005-0864-UCR
B Sec.551.072: Deliberations Regarding Real Property
- Consideration and possible action to authorize staff to enter into negotiations to purchase land for a pads on the west
side of IH35
- Discussion and possible action concerning the acquisition of +5.24 acres of land located on SE Innedoop at CR 110
from Williamson County for the construction of a new electric substation.
- Discussion and possible action concerning the acquisition of +3.83 acres of land located on CR 116 from the W.D.
Kelley Foundation for the construction of a new electric substation.
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
C Call to Order
D Pledge of Allegiance
E Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
- Review of new procedure for addressing the City Council
- Announcement of vacancies for one position on the Airport Advisory Board and one alternate position on
the Building Standards Commission
F Announcements and Comments from City Manager
City Council Agenda/November 22, 2005
Page 1 of 7 Pages
G Public Wishing to Address Council
H Action from Executive Session
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A counciimember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
I Consideration and possible action to approve the minutes of the Council Workshop on Monday, November
7, and the regular Council Meeting on Tuesday, November 8, 2005 — Sandra D. Lee, City Secretary
J Consideration and possible action to direct staff to enter into a lease/purchase agreement with Pitney
Bowes for a DM1000 Digital Postage Machine —Shirley Rinn, Administrative Manager/Mail Services
Supervisor and Paul E. Brandenburg, City Manager
K Consideration and possible action regarding the recommendation by the Convention and Visitors' Bureau
Board for the approval of an allocation of $750 to the GHS Boys' Basketball Booster Club in Hotel
Occupancy Tax (HOT) funds — Shelly Hargrove, Tourism Director and Main Street Manager
L Consideration and possible action to approve the purchase of three LaserJet Printers from
Hewlett-Packard Corporation in the amount of $26,583.00 through the State of Texas DIR contract —
Marsha Iwers, Acting Purchasing Manager and Micki Rundell, Director of Finance and Administration
M Consideration and possible action to approve the purchase of cellular phone service from Nextel dba
Sprint in the amount of $44,050.00 through the State of Texas Purchasing contract — Marsha Iwers, Acting
Purchasing Manager and Micki Rundell, Director of Finance and Administration
N Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement
Corporation (GTEC) for the quarter ended September 30, 2005 — Laurie Brewer, Controller and Micki
Rundell, Director of Finance & Administration
Consideration and possible action to renew the contract between the City of Georgetown and Prime
Controls, LP., of Carrollton, Texas, for Supervisory Control And Data Acquisition (SCADA) system
technical services in the amount of $48,500.00 — Michael W. Mayben, Energy Services Manager and Jim
Briggs, Assistant City Manager for Utility Operations
Consideration and possible action to authorize the approval of the annual license renewal, system
support, software activation and hardware repair for the AMR Genesis and MVRS system between the
City of Georgetown and Itron Incorporated, in an amount not to exceed $46,048.00 — Michael W. Mayben,
Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Q Consideration and possible action on a Preliminary Plat for a Resubdivision of Cedar Hollow Crossing,
Block B, Lot 15, located on Lost Oak Cove, with waivers to the Unified Development Code —Carla Benton,
Development Planner and Bobby Ray, AICP, Acting Director of Planning and Development
R Consideration and possible action on a Preliminary Plat for a Resubdivision of Lakewood Estates, Block
E, Lots 14-15, located at 6839 Lakewood Drive South, with waivers to the Unified Development Code —
Mclissa McCollum, AICP, Development Planner and Bobby Ray, AICP, Acting Director of Planning and
Development
S Consideration and possible action on a Preliminary Plat for 120.59 acres out of the Lewis P. Dyches
Survey, to be known as Walnut Springs, located at the intersection of F.M. 3405 and CR 261 — Melissa
McCollum, AICP, Development Planner and Bobby Ray, AICP, Acting Director of Planning and
Development.
T Consideration and possible action on a Final Plat of 33.2569 acres in the William Addison Survey to be
known as Pinnacle Subdivision, Phase 1, located South of the Inner Loop and east of the future extension
of Maple Street — Melissa McCollum, AICP, Development Planner and Bobby Ray, AICP, Acting Director of
City Council Agenda/November 22, 2005
Page 2 of 7 Pages
Planning and Development
U Consideration and possible action on permitting Planning and Development to apply for a grant of
approximately $20,883.50 from the Preserve America Grants through the National Park Service -- Bobby
^Ray, AICP, Acting Director of Planning and Development
V Consideration and possible action to authorize a Boundary Line Agreement with the Steenken Family
Partnership to establish the common boundary line of City -owned property located at 816 S. Main Street
(Fire Department) and the adjoining Steenken Family property to the north currently located at 812 S. Main
Street. and currently owned by The Steenken Family Partnership -- Patricia E. Carts, City Attorney
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
W Discussion and possible action regarding concerns expressed by the Georgetown Animal Outreach about
Petland Stores -- Paul Brandenburg, City Manager
X Consideration and possible action on a resolution expressing official intent to reimburse net costs for the
purchase of the 2005/06 General Capital Projects and Equipment, as well as Electric Improvements, not to
exceed $7,168,000 with proceeds from bonds that will be issued at a later time -- Laurie Brewer, Controller
and Micki Rundell, Director of Finance & Administration
Y Update on proposed issuance of $7.1 million in General Obligation bonds for construction of the new
library— Micki Rundell, Director Finance & Administration
Z Discussion and possible action to adopt the first recommendation in the Humane Society of the United
States Animal Services Consultation Report, which is to solicit and organize interested individuals to serve
� on an Animal Services Task Force -- Paul Brandenburg, City Manager
E1 Contracts and Agreements
J 1. Discussion and possible action to approve the extension of a long-term lease with the Georgetown
Chamber of Commerce for 1.88 acres of property at the corner of Stadium Drive and Austin Avenue --
Paul E. Brandenburg, City Manager
OConsideration and possible action to renew the contract between the City of Georgetown and
ElectSolve Technology Solutions and Services Incorporated to provide AMR System Data Services in
an amount not to exceed $77,600.00 -- Michael W. Mayben, Energy Services Manager and Jim Briggs,
Assistant City Manager for Utility Operations
3. Consideration and possible action to renew the contract with Dataprose, Inc as the City's vendor for
utility bill printing and mailing services, and approve funding, at a cost of $135,800 for the year —
Kathy Ragsdale, Utility Office Director and Micki Rundell, Director of Finance and Administration
4. Discussion and possible action to recommend authorization of an interlocal agreement with the City
of Round Rock for Electric Utility Service -- Micki Rundell, Director of Finance and Administration
5. Consideration and possible action to contract with Ampersand Agency (formerly Montgomery and
Associates) to conduct the 2005/06 City of Georgetown Quality of Life Citizen Survey, in an amount
not to exceed $20,000 -- Micki Rundell, Director of Finance and Administration
BB kafwarded from the Georgetown Utility System (GUS) Advisory Board
S
1. Consideration and possible recommendation to approve a contract amendment between the City of
Georgetown and Kasberg, Parker & Associates for professional services related to the design of the
Phase III EARZ remediation in the amount of $61,600.00 -- Glenn Dishong, Water Services Manager
and Jim Briggs, Assistant City Manager for Utilities.
OConsideration and possible recommendation to approve a contract between the City of Georgetown
and GSW W, Inc for engineering services related to the fourth phase of the Edwards Aquifer
Recharge Zone testing program and approve a budget of $74,730.00 — Glenn Dishong, Water
Services Manager and Jim Briggs, Assistant City Manager for Utilities
City Council Agenda/November 22, 2005
Page 3 of 7 Pages
CC Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC)
Consideration and possible action to amend the engineering contract with Kasberg, Patrick & Associates,
for services relating to change in scope of the Southeast Arterial (SE One) project in the amount of
$779,600.00 — Thomas Benz, Systems Engineering Manager, and Jim Briggs, Assistant City Manager for
Utilities.
DD Consideration and possible action regarding an invitation to join the Board of the Austin -San Antonio
Intermunicipal Rail District — Tom Yantis, Assistant City Manager
EE Consideration and possible action to reappoint of members of the Wolf Ranch Tax Increment
Reinvestment Zone Board of Directors — Tom Yantis, Assistant City Manager
FF Consideration and possible action to authorize staff to proceed with some or all of the recommended
action items in the Austin Ave. report prepared by TND Engineering and accepted by Council at their
November 8, 2005 meeting — Tom Yantis, Assistant City Manager
GG Second Readings
1. Second Reading of an Ordinance repealing and replacing Chapter 12.32 of the Code Of Ordinances
pertaining to the Georgetown Municipal Airport Use Regulations and the Minimum Standards for
Commercial and Non -Commercial Operations — Travis McLain, Airport Manager and Tom Yantis,
Assistant City Manager
2. Second Reading of an Ordinance Approving a Major Revision to a Planned Unit Development -
Development Plan incorporating a new site plan and revised development standards pursuant to the
Airport Master Plan Update for the Georgetown Municipal Airport located at 500 Terminal Drive, and a
Rezoning from a base district of RS, Residential Single-family to IN, Industrial -- Bobby Ray, AICP,
Acting Director of Planning and Development
3. Second Reading of an ordinance providing for the adoption of the Georgetown Municipal Airport
Functional Plan Element as a new element of the Century Plan — Edward G. Polasek, AICP, Chief
Long Range Planner and Bobby Ray, AICP, Acting Director of Planning and Development
4. Second Reading of an Ordinance Amending Section 8.04.80 of the Code of Ordinances regarding
burning of refuse to allow prescribed bums under certain circumstances in accordance with state laws
and regulations — Tom Yantis, Assistant City Manager
5. Second Reading of an Ordinance adding a new definition to Section 12.20.010 to the Code Of
Ordinances pertaining to U. S. Army Corps Of Engineers Park Land; adding a new section 12.20.090 to
be entitled "Special Rules For U. S. Army Corps Of Engineers Park Land;" adopting by reference
the Federal Rules and Regulations found in Title 36 of The United States Code, Chapter III, Part 327;
and providing for the enforcement of such Federal Regulations by City Personnel on U. S. Army Corps
of Engineers Park Land — Tom Yantis, Assistant City Manager
6. Second Reading of an Ordinance exempting federally -owned buildings located within the City of
Georgetown from Title 15, Chapter 15.04, Section 15.04.010 relating to the adoption of the 2003
International Building Code — Tom Yantis, Assistant City Manager
7. Second Reading of an ordinance designating a continuous geographic area within the City of
Georgetown, generally described as Lot 1, Block 1 of the Park Central Subdivision, consisting of
approximately 7.09 acres, as a Reinvestment Zone for property tax abatement purposes, pursuant to
Chapter 312 of the Texas Tax Code -- Mark Thomas, Economic Development Director and Paul
Brandenburg, City Manager
HH Consideration and possible action regarding a Personal Property Tax Abatement Agreement between
Tumco Tools & Instruments, Inc., the City of Georgetown, and Williamson County -- Mark Thomas,
Economic Development Director and Paul Brandenburg, City Manager
II Public Hearings/First Readings
1. First Reading of an ordinance amending the previous year 2004/05 Annual Operating Plan
Element (Budget) to offset variances in various fund budgets for increases in expenditures that are
tied to service requests, revenue collection rates, donations, project timing, grants and payments to
City Council Agenda/November 22, 2005
Page 4 of 7 Pages
bond escrow agent for refunding bonds — Laurie Brewer, Controller and Micki Rundell, Director of
Finance & Administration
OFirst Reading of an ordinance amending Section 10.12.090 of the Code of Ordinances relating to
speed limits and speed zones; eliminating the school speed zone on Northwest Blvd. between
Janis Drive and IH -35 Frontage Road; and adopting a school speed zone on Woodlake Drive
between FM 2338 and Wildwood Drive — Jimmy Carranco, Streets Foreman; Mark Miller,
Transportation Services Manager; and Jim Briggs, Assistant City Manager for Utility Operations
3. Public Hearing to Consider a Rezoning from AG, Agriculture to PUD, Planned Unit Development for
41.40 acres in the Frederick Foy Survey, to be known as Sun City Neighborhood ThlrtyTwo, located
about two miles northwest of the intersection of Del Webb Blvd. and Sun City Blvd. — Melissa
McCollum, AICP, Development Planner and Bobby Ray, AICP, Acting Director of Planning and
Development.
4. First Reading of an Ordinance Rezoning from AG, Agriculture to PUD, Planned Unit Development for
41.40 acres in the Frederick Foy Survey, to be known as Sun City Neighborhood ThlrtyTwo, located
about two miles northwest of the intersection of Del Webb Blvd. and Sun City Blvd. -- Melissa
McCollum, AICP, Development Planner and Bobby Ray, AICP, Acting Director of Planning and
Development.
5. Public Hearing to Consider Rezoning 15.63 acres out of the Sutherland and Monroe Surveys from
C-1, Local Commercial District to C-3, General Commercial District, located on Williams Drive
southeast of Jim Hogg Road also known as Fountainwood Plaza — Bobby Ray, AICP, Acting Director
of Planning and Development
6. First Reading of an Ordinance Rezoning 15.63 acres out of the Sutherland and Monroe Surveys from
C-1, Local Commercial District to C-3, General Commercial District, located on Williams Drive
southeast of Jim Hogg Road also known as Fountainwood Plaza — Bobby Ray, AICP, Acting Director
of Planning and Development
7. Public Hearing to Consider Rezoning a .26 and .18 acre tract out of the Porter Survey, from OF,
Office District and RS, Residential Single-family District to C-1, Local Commercial, located at 1502
Williams Drive — Bobby Ray, AICP, Acting Director of Planning and Development - Bobby Ray, AICP,
Acting Director of Planning and Development
8. First Reading of an Ordinance Rezoning a .26 and .18 acre tract out of the Porter Survey, from OF,
Office District and RS, Residential Single-family District to C-1, Local Commercial, located at 1502
Williams Drive — Bobby Ray, AICP, Acting Director of Planning and Development
9. Public Hearing to Consider Rezoning Legend Oaks Section II, Lots 1 through 6 from RS,
Residential Single -Family to C-1, Local Commercial located on the south side of State Highway 29,
east of River Chase Boulevard — Bobby Ray, AICP, Acting Director of Planning and Development
10. First Reading of an Ordinance Rezoning Legend Oaks Section ll, Lots 1 through 6 from RS,
Residential Single -Family to C-1, Loral Commercial located on the south side of State Highway 29,
east of River Chase Boulevard — Bobby Ray, AICP, Acting Director of Planning and Development
11. Public Hearing to Consider Rezoning a 0.149 acre portion and a 0.16 acre portion of Lost Addition,
Block 64, from RS, Residential Single-family to C-2, Downtown Commercial, located at 1005 and 1009
Rock Street. — Rebecca Rowe, Historic District Planner and Bobby Ray, AICP, Acting Director of
Planning and Development.
12. First Reading of an Ordinance Rezoning a 0.149 acre portion and a 0.16 acre portion of Lost
Addition, Block 64, from RS, Residential Single-family to C-2, Downtown Commercial, located at 1005
and 1009 Rock Street — Rebecca Rowe, Historic District Planner and Bobby Ray, AICP, Acting
Director of Planning and Development
13. First Reading of an ordinance of a Century Plan Amendment to change the Future Land Use Plan
designation from Residential to Office/Retail/Commercial for a 0.26 and 0.18 acre tract in the Nicholas
Porter Survey, also known as Extraco Bank, located at 1502 Williams Drive — Edward G. Polasek,
City Council Agenda/November 22, 2005
Page 5 of 7 Pages
Chief Long Range Planner and Bobby Ray, AICP, Acting Director of Planning and Development
14. Public Hearing on the annexation into the City of approximately 3100 acres consisting of various
tracts of land owned by the United States Army Corps of Engineers adjacent to Lake Georgetown and
portions of Cedar Breaks Road R.O.W. in the Cedar Breaks Park area and lake dam area, referred to
as Annexation Area 9a — Bobby Ray, AICP, Acting Director Planning and Development and Edward
G. Polasek, AICP, Chief Long Range Planner
15. Public Hearing on the annexation into the City of approximately 139 acres of land out of the D.
Wright Survey, being: Lots 1 and 2 of the Dicotech Subdivision and a 2.1601 acre tract of land owned
by Yuh-Jaan Way & Yecu-Chyn Way, recorded in Vol. 2173, Pg. 319 of the Official Records Of
Williamson Co., Texas, and approximately 26.3 acre portion of Williams Drive R.O.W. that begins at
the current city limits at Lakeway Drive and Booty's Crossing Road and extends northwest to the
intersection of Shell Road, referred to as Annexation Area 13a — Bobby Ray, AICP, Acting Director
Planning and Development and Edward G. Polasek, AICP, Chief Long Range Planner
16. Public Hearing on the annexation into the City of approximately 131.3 acres of land from the D.
Wright Survey that lies south of Williams Drive and east of D.B. Wood Road, including an
approximately 4.5 acre portion of D.B. Wood Road R.O.W. that begins at the intersection of Williams
Drive and continues southwest for approximately 2380 ft, referred to as Annexation Area 13b —
Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief
Long Range Planner
17. Public Hearing on the annexation into the City of all lots within the Enclave Subdivision and the
R.O.W. of Rustle Cove East, Sutton Place and Enclave Trail, and Faith Lutheran Church
Subdivision and Faith Lutheran Church, Phase Two Subdivision, and approximately 95 acres out
of D. Wright Survey, and a portion of Booty's Crossing Road R.O.W. beginning approximately 220 ft.
west of Oak Ridge Circle and extending 1320 ft. westward, referred to as Annexation Area 13c —
Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief
Long Range Planner
18. Public Hearing on the annexation into the City of all of Buzzard Branch Subdivision and an
approximately 5 acre portion of Booty's Crossing Road R.O.W. that begins at the current city limits
near Kathi Lane and extends northwest to a point which is 220 ft. west of Oak Ridge Circle, referred to
as Annexation Area 13d -- Bobby Ray, AICP, Acting Director Planning and Development and
Edward G. Polasek, AICP, Chief Long Range Planner
19. Public Hearing on the annexation into the City of various tracts of land out of the A. Flores Survey,
totaling approximately 199.2 acres, and approximately 22.8 acres of R.O.W., including: all of East
Drive; a portion of CR 151 beginning at the intersection of Austin Ave. and extending approximately
4920 ft. northeasterly to the intersection of CR 152; a portion of CR 152, beginning at the intersection
of CR 151 and extending approximately 1500 ft. southeasterly to the current city limits; a portion of NE
Inner Loop beginning at the intersection of Austin Ave. and extending southeasterly approximately
4300 ft. to the current city limits, referred to as Annexation Area 16a — Bobby Ray, AICP, Acting
Director Planning and Development and Edward G. Polasek, AICP, Chief Long Range Planner
20. Public Hearing on the annexation into the City of approximately 240 acres owned by Georgetown
Railroad Co., Inc., out of the L.J. Dyches Survey and the William Addison Survey, and an
approximately 10 acre portion of S.E. Inner Loop R.O.W. that begins at FM 1460 and extends
northeast for approximately 2000 ft. to the current city limits, referred to Annexation Area 19b —
Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief
Long Range Planner
21. Public Hearing on the annexation into the City of a single land parcel, located south of SE Inner Loop
Road and west of the abandoned railroad R.O.W., totaling approximately 293 acres from the W.
Addison Survey, referred to as Annexation Area 19c — Bobby Ray, AICP, Acting Director Planning
and Development and Edward G. Polasek, AICP, Chief Long Range Planner
22. Public Hearing on the annexation into the City of approximately 0.66 acre portion out of Tract A,
Planned Unit Development of Sun City, Georgetown, Phase 2, Neighborhood Ten -A Subdivision, and
approximately 6.8 acre portion of Williams Drive R.O.W. that begins at the current city limits located at
City Council Agenda/November 22, 2005
Page 6 of 7 Pages
the southeast comer of Casa Loma Subdivision and extends northwesterly for approximately 2950 ft. to
the current city limits located southeast of Lakewood Drive South, referred to as Annexation Area 25
-- Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief
Long Range Planner
23. Public Hearing on the annexation into the City of a strip of land, 1,001 ft. wide, containing
approximately 396 acres out of the J. Thompson Survey, located in part north of the current city limits
along RR 2243 and in part north of the R.O.W. of RR 2243, beginning at the current city limits at
Riverview Estates and extending westerly to CR 176, and an approximately 26 acre portion of RR 2243
R.O.W. that begins at the current city limits and extends westerly to CR 176, referred to as Annexation
Area 26 -- Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek,
AICP, Chief Long Range Planner
24. Public Hearing on the voluntary annexation into the City of 10.04 acres, more or less, platted as
Legend Oaks 11 Subdivision, located south of State Highway 29, approximately one half mile west of
IH 35 — Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP,
Chief Long Range Planner
25. Public Hearing on the voluntary annexation into the City of 27.47 acres of Right of Way, more or
less, in Isaac Donagan Survey and Joseph Fish Survey, for D.B. Wood Road Right of Way — Bobby
Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief Long
Range Planner
26. Public Hearing on the voluntary annexation into the City of 51.34 acres of Right of Way, more or
less, in the Antonio Flores Survey and John Berry Survey, for Inner Loop East Right of Way — Bobby
Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP, Chief Long
Range Planner
27. Public Hearing on the voluntary annexation into the City of 3.0251 acres of Right of Way, more or
less, in the Antonio Flores Survey and John Berry Survey, for Inner Loop North East and Sudduth
Drive Right of Way — Bobby Ray, AICP, Acting Director Planning and Development and Edward G.
Polasek, AICP, Chief Long Range Planner
28. Public Hearing on the voluntary annexation into the City of 5.252 acres of Right of Way, more or
less, in the Clement Stubblefield Survey and Joseph Pulsifer Survey, for County Road 265 Right of
Way — Bobby Ray, AICP, Acting Director Planning and Development and Edward G. Polasek, AICP,
Chief Long Range Planner
JJ Discussion and possible action to provide staff direction on finalized annexation areas — Edward G.
Polasek, AICP, Chief Long Range Planner and Bobby Ray, AICP, Acting Director of Planning and
Development
of
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, and on the bulletin board located outside of the Council
Chambers, 101 East 7th Street, places readily accessible to the general public at all times, on the_
day of , 2005, at , and remained so posted for at least 72 continuous
hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/November 22, 2005
Page 7 of 7 Pages
Council Meeting Date: November 22, 2005
AGENDA ITEM COVER SHEET
Item No.
SUBJECT:
Consideration and possible action to renew the contract
between the City of Georgetown and Prime Controls, LP., of
Carrollton, Texas, for Supervisory Control And Data Acquisition
(SCADA) system technical services in the amount of $48,500.00.
ITEM SUMMARY:
In May, 2001, the Georgetown City Council approved the
contract to provide technical services for the City's SCADA System.
This contract is a renewable annually, for up to five terms, upon
the agreement of both the City and Prime Controls, LP. This year,
both the City of Georgetown and Prime Controls, LP. have agreed to
renew the contract from December 2005 through November 2006.
Therefore staff recommends Council approval of the contract
renewal in the amount of $48,500.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds not to exceed the amount of $48,500.00 are to be paid
from the Electric and AMR Operations accounts as work is completed.
GUS BOARD RECOMMENDATION:
None - Cost is below threshold for GUS review.
STAFF RECOMMENDATION:
The staff recommends approval of the renewal of the SCADA
contract with Prime Controls.
COMMENTS:
NONE
ATTACHMENTS:
1. Letter of agreement from Prime Controls, LP. Incorporated.
tted 6y/ Michaklyl jNNaybenJim
Energy ices Manager City Manager
for Uti s
PRIME
�WoNMoLS
815 OFFICE PARK CIRCLE I LEWISVILLE, TX 75057
PHONE 972.221-4849 1 FAX 972-420.4842
October 14, 2005
To: City of Georgetown
Attn: Mike Mayben
Tel: (512) 930-3558
Fax: (512) 930-3559
Ref: City of Georgetown Service Agreement
Prime Letter:Geo_Serv_Agr101405
Mr. Mayben
We are at that time of year when our Professional Services agreement with the
City of Georgetown comes up for renewal.
Prime Controls has very much enjoyed our relationship with the City and would
like for the service agreement to be renewed for another year. We feel that the
ongoing relationship has been beneficial for both of our organizations.
Prime Controls appreciates the opportunity to have served the City of
Georgetown over the past several years and we look forward to serving the city
in the future. Please let me know what needs to be done in orders to renew the
agreement.
Thank you for your time and consideration, and I look forward to hearing from
you soon.
Sincerely,
Prime Controls, LP
James R. McMillon
Agenda Item Check List
&MMU
Financial Impact
Agenda Item: SCADA Technical Services
Agenda Item Subject: Renewal of SCADA Technical Services with Prime Controls
Is this a Capital Improvement Yes 0 No
Project:
Council Date: 11/22/2005
link to Agenda database => 0
Need Help?
Was it budgeted?
Is it within the approved budgeted amount?
If not, where is the money coming from?
G/L Account Number
Amount Going to Council
Is there something (budgeted) that won't get
done because you are spending these funds?
If so, please explain.
• Yes O No
0 Yes O No
610 -115 -5303 -AM $18,500
610-106-5606-00 $24,000
611-101-6619-00 $6,000
$ 48,500.00
Yes • No
Will this have an impact on the next year's Yes 0 No
budget?
If so, please explain.
Does this project have future revenue Yes 0 No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Walter Koopmann Date: 11/08/2005
w
Agenda item Checklist: Approved on 11/08/2005
Approvers
ITitle
lAssigned
INotified
Received
IStatus Changed IStatus
Jim Briggs
Assistant City
11/08/2005
11/08/2005
11/08/2005
11/08/2005
Approved
Jose Lara
Manager
11/08/2005
11/08/2005
11/08/2005
11/08/2005
Approved
Utility Financial
Analyst
Approval Cycle Settings
Council Meeting Date: November 22, 2005 Item No. P
AGENDA ITEM COVER SHEET
SUBJECT:
Council consideration and possible action to authorize the
approval of the annual license renewal, system support, and
software activation and hardware repair for the AMR Genesis and
MVRS system between the City of Georgetown and Itron Incorporated
in an amount not to exceed $46,048.00
IYY�1Li.YII4I V I.\C��ii
Staff is requesting authorization to renew AMR Network
supplies, support, repair services and software for the City's AMR
system from Itron Incorporated for 2006. Itron has been providing
this support since December of 2001.
SPECIAL CONSIDERATIONS:
This is a proprietary software application and maintenance
agreement and does not require competitive bid.
FINANCIAL IMPACT:
Funds not to exceed the amount of $46,048.00 will be taken
from the Electric/AMR operations account number 610 -115 -5303 -AM.
COMMENTS:
None.
ATTACHMENTS:
Itron Summary Billing Report
tted By:Y Michael W. Ma n Jim gg
11 Energy Service Manager nt ty
Manager- ti 'ties
IT) System Support Pricing ltrdrn
GEORGETOWN, CITY OF (TX)
Knowk4ye NShvv
Customer Number. 46588
!"'fall Rate
Date Qty Deserfptio" per Unit 3en-06 Feb -06 Mar -06 Apr -06 May -06 Jun -06 Jul -06 Aug -06 Sep -06 Oct -06 Nov -06 Dec -06 Total
Hardware
2/1/1997
8
ASSY,CCU,120V W/ BACK
$4.50
36.00
36.00
36.00
36.00
36.00
36.00
36.00
36.00
36.00
36.00
36.00
36.00
432.00
2/1/1999
367
ASSY,CCU,120V W1 BACK
$4.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
1,741.50
20,898.00
10/12001
5
CCU ASSY 120V, WBACKU
$4.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
22.50
270.00
1/12001
6
CCU ASSY 120V, WBACKU
54.50
27.00
27.00
27.00
27.00
27.00
27.00
27.00
27.00
27.00
27.00
27.00
27.00
324.00
1112005
1
CCU ASSY 120V, WBACKU
S4.5D
4.50
4.50
4.50
4.50
4.50
4.50
4.50
4.50
4.50
4.50
4.50
4.50
54.00
4/12000
25
CCU ASSY 120V. WBACKU
$4.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
112.50
1,350.00
9/1/1999
45
CCU ASSY 12DV, WBACKU
$4.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
202.50
2,430.00
6/1/1997
50
ASSY,CCU,120V W1 BACK
$4.50
225.00
225.00
225.00
225.00
225.00
225.00
225.00
225.00
225.00
225.00
225.00
225.DD
2,700.00
1/12001
14
CCU ASSY 120V, WBACKU
$4.50
63.00
63.00
63.00
63.00
63.00
6300
63.00
63.00
63.00
63.00
63.00
63.00
756.D0
Sum
2.434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
2,434.50
29,214.00
Software
5/1/1997
1
SWUC,GU1A,V2.0.7.D004 G
$50D.00
500.00
50000
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
6,000.00
Sum
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
6,000.00
Grand Total
1,934.50
1,934.50
$934.50
2,934.50
2,934.50
2,934.50
2,930.50
1,934.50
2,934.50
2,934.50
1,934.50
$934.50
35,214.00
THIS IS NOT AN INVOICE
Tuesday, September 27, 2005 Page 1 of 1
IT) System Support Pricing frin
GEORGETOWN, CITY OF (TX)
a osnp.IdrTNar
Customer Number. 46518
Install
Dare
Qp,
Description
Rate
Per Uau
Jen -06
Feb -06
Mar -06
Apr -06
May -06
Jun -06
JW -06
Aug -00
Sep -06
Hardware
378.00
4,536.00
34.00
34.00
34.00
102.00
33.00
33.00
33.00
396.00
5/12002
1
TRX,G5 TOP LEVEL,RADIO
$35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
2/12002
1
TRX,G5R TOP LEVEL
$41.58
41.58
41.58
41.56
41.56
41.58
41.58
41.58
41.58
41.58
11/12002
1
TRX,G5 TOP LEVEL,RADIO
$35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
35.64
10/12003
1
DCU4 MOBILE COLLECTIO
$378.00
378.00
378.00
378.00
378.00
378.00
378.00
378.00
378.00
378.00
10/12005
1
FC2,RAPTOR,128MB,53KEY
$34.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7/12004
1
TRX,G5.TOP LEVEL,RADIO
$33.00
33.00
33.00
33.00
33.00
33.00
33.00
33.00
33.00
33.00
Sum
523.86
523.86
523.86
523.86
523.86
523,86
523.86
523.66
52386
Software
2112002
1
OBS MVRS,V5.02,POLLING
$180.36
180.36
la0.36
180.36
180.36
180.36
180.36
180.36
180.36
180.36
2/12002
1
MAMR,MVRS
$190.08
190.08
190.08
190.08
190.08
190.08
190.08
190.08
190.08
190.08
Sum
37044
370.44
37044
370.44
370.44,
37044
370.44
370.44
370.44
Grand Total
994.30
894.30
894.30
894.30
894.30
89430
894.30
894.30
89430
Oct -06 Nov -06 Dec -06 Total
35.64
35.64
35.64
427.68
41.58
41.58
41.58
498.96
35.64
36.64
35.64
427.68
378.00
378.00
378.00
4,536.00
34.00
34.00
34.00
102.00
33.00
33.00
33.00
396.00
557.86
557.86
557.86
6,388.32
180.36
180.36
180.36
2,164.32
190.08
180.08
190.08
2,280.96
370.44
370.44
370.44
4,445.28
928.30
928.30
928.30
10,833.60
THIS IS NOTANINVOICE
Tuesday, September 27, 2005 Papa 1 M 1
Council Meeting Date: November 22.2005 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to authorize a Boundary Line Agreement with the Steenken
Family Partnership to establish the common boundary line of City -owned property located at 816 S.
Main Street (Fire Department) and the adjoining property to the north located at 812 S. Main Street
and currently owned by The Steenken Family Partnership.
ITEM SUMMARY:
The property adjacent to the north of the downtown Fire Station currently owned by The Steenken
Family Partnership and located at 812 S. Main is under contract for sale. In its title examination,
Georgetown Title Company discovered a discrepancy in the common boundary line between the
two properties indicating an approximate 1.5 -foot discrepancy/overlap of the property boundaries.
An in-depth examination of the chains of title to both properties has not revealed a definitive
conclusion as to the record title of the subject 1.5 -foot area. Therefore, Georgetown Title is requiring
a boundary line agreement between the City and The Steenken Family Partnership in order to
insure title. The current property owner, The Steenken Family Partnership, is requesting the City s
approval of the attached Boundary Line Agreement, since its existing building actually occupies the
1.5 -foot area of discrepancy.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
None
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Recommend approval.
ATTACHMENTS:
Proposed Boundary Line Agreement
Submitted By: Patricia E. Carls, Brown & Carls, LLP, City
BOUNDARY LINE AGREEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
THIS AGREEMENT is made this day of , 2005, by and
between The Steenken Family Partnership, whose address is 114 Ridge Oak Drive, Georgetown,
Texas, 78628 (hereinafter "Steenken Family") and the City of Georgetown, a Texas home -rule
municipal corporation (hereinafter "City) for purposes of establishing and determining the exact
location of the common boundary line between two adjoining tracts of land, one of which is
owned by the Steenken Family and the other by the City, in order to eliminate the present
existing doubt and uncertainty about the location of the land resulting from possible conflicting
or overlapping descriptions in various conveyances recorded in the Official Records of
Williamson County, Texas
The tracts affected are:
(1) Steenken Family Tract: A part of Lots 4 and 5, Block 51, ORIGINAL TOWNSITE OF
CITY OF GEORGETOWN, according to the map or plat thereof recorded in Cabinet 5,
Slide 211, Official Records, Williamson County, Texas, and further described as "First
and Second Tract" in deed to the Steenken Family in Exhibit "F" in Volume 1853, Page
421, Official Records, Williamson County, Texas, as described on "Exhibit A" attached
hereto; and
(2) City Tract: A part of Lot 5, Block 51, ORIGINAL TOWNSITE OF CITY OF
GEORGETOWN, according to the map or plat thereof recorded in Cabinet 5, Slide 211,
Official Records, Williamson County, Texas, and further described in deed to the City in
Volume 412, Page 95, Official Records, Williamson County, Texas.
The common boundary line between these two tracts is the one herein established and agreed
upon.
It is hereby agreed by the Steenken Family and the City that the common boundary line
separating the two tracts described above on the south side of the Steenken Family Tract and the
north side of the City Tract shall hereafter be established, located and determined as described by
metes and bounds on "Exhibit A" and plat attached hereto and incorporated herein by reference.
This agreement establishing the common boundary line above described shall be a
covenant running with the land as to each of the adjoining tracts above described and shall be
binding on the Steenken Family and their heirs, executors, administrators and assigns, and the
City, and its successors and assigns.
Boundary Line Agreement — Steenken Family & City of Georgetown
Page 1 of 3
EXECUTED in duplicate this day of November,
2005.
THE STEENKEN FAMILY PARTNERSHIP
0
Bessie L. Steenken
Kent L. Steenken
Penny G. Steenken
CITY OF GEORGETOWN, a Texas home -rule
municipal corporation
Un
ATTEST:
Sandra D. Lee, City Secretary
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
Gary Nelon, Mayor
This instrument was acknowledged before me on this the _ day of
2005, by Bessie L. Steenken, Partner, The Steenken Family Partnership.
Notary Public, State of Texas
Boundary Line Agreement — Steenken Family & City of Georgetown
Page 2 of 3
STATE OF TEXAS
COUNTY OF WILLIAMSON
This instrument was acknowledged before me on this the_ day of
2005, by Kent L. Steenken, Partner, The Steenken Family Partnership.
Notary Public, State of Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
This instrument was acknowledged before me on this the day of
2005, by Penny G. Steenken, Partner, The Steenken Family Partnership.
Notary Public, State of Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
This instrument was acknowledged before me on this the _ day of
2005, by Gary Nelon in his capacity as Mayor of the City of Georgetown, Texas, a Texas home -
rule municipal corporation, on behalf of said corporation.
Notary Public, State of Texas
APPROVED AS TO FORM:
Patricia E. Carls, Brown & Carls, LLP
City Attorney
AFTER RECORDING, RETURN TO:
City of Georgetown
City Secretary
P.O. Box 409
Georgetown, Texas 78627
Boundary Line Agreement — Steenken Family & City of Georgetown
Page 3 of 3
CRICHTON AND ASSOCIATES, INC.
LAND SURVEYORS
107 NORTH LAMPASAS
ROUND ROCK, TEXAS
512-244-3395
FIELD NOTES
FIELD NOTES FOR A 504 SQUARE FOOT TRACT OF LAND
BEING A PART OF LOTS 4 AND 5, BLOCK 51, OF THE CITY
OF GEORGETOWN BEING THE SAME TRACT CONVEYED
TO STEENKEN AND DESCRIBED IN EXHIBIT "F" IN VOL.
1853, PG. 421, OFFICIAL RECORDS, WILLIAMSON COUNTY,
TEXAS, AND BEING MORE PARTICULARLY DESCRIBED
BY METES AND BOUNDS AS FOLLOWS
BEGINNING at the East common comer of buildings located at 810 and 812 S. Main Street and
being on the West R.O.W. line of South Main Street, from which a building comer being the Northeast
comer of said Lot 4, beats N 00° 00' 00" E, 99.82 feet Said building comer being the Southeast comer of
a 412 square foot tract conveyed to Lucille Mattocks in Vol. 1652, Pg. 869, Deed Records, Williamson
County, Texas, the Northeast comer of this tract, and the POIN 40F BEGINNING.
THENCE S 000 00' 00" E, with the West R.O.W. line of South Main Street, 21.75 feet to the
Southeast comer of said building located at 812 South Main Street, being the Northeast comer of the
remainder of a tract conveyed to the City of Georgetown in Vol. 412, Pg. 95, Deed Records, Williamson
County, Texas, also being the Southeast comer of this tract
THENCE S 90° 00' 00" W, with the South line of the said building, and the North face of a 1.5'
wide brick wall, being the North line of the said City of Georgetown remainder tract, 23.14 feet to the
Southwest comer of the said building, being the Southwest comer of this tract and the Southeast corner of a
0.0851 acre tract conveyed to Broussard whose recording data is unknown.
THENCE N 000 00' 00" W, with the West face of the said building and the East line of the said
Broussard tract, 21.75 feet to the Northwest comer of the said building, for the Northwest corner of this
tract.
THENCE N 90° 00' 00" E, with the North face of the said building, at 1.5 feet pass the Southwest
comer of the said Mattocks tract, in all a total distance of 23.16 feet to the POINT OF BEGINNING and
containing 504 square feet of land more or less.
I hereby certify that the foregoing field notes were prepared from a survey on the ground under my
supervision and are true and correct to the best of my knowledge and belief.
Witness my hand and seal October 27, 2005.
And revised November 4, 2005
Edward W. Bpdfipld,R..
vV
Plot of aurvw N proPeNy at812 South big,
described o9 bM
1 • oc4—_, of
Volume/6wk/CaNnct f Poaefal/ylde(61 a wbdWWen e/ raeerd M Map or PIN
Ceunly rete. pAl Rewrde. O.i. g7T 1 0l Mc TUAmsoa
Rel: yelentin SaPohw Dofidl 0 4 5. 2005
6CALi: 1• • 20'
WEST 8TH STREET
---r - - - - - -
I � I
I
LOT 3 I LOT i 4
I
Is.
SURVEY OF I I I
A 504 SQUARE FOOT I I I
TRACT OF LAND BEING
A PART OF LOTS 4
AND 5, BLOCK 51, OF I
THE CITY OF
GEOREGTOWN, AND I BROUSSARD JO ELLA I I
BEING THE SAME TRACT I 0.0851 ACRES
CONVEYED TO I I
STEENKEN AND
DESCRIBED IN EXHIBIT
I I$
"F" IN VOL. 1853, PG. I 1gj
421, OFFICIAL I L STO TMAIN IT�
RECORDS, WILLIAMSON I MATTOCKS
COUNTY, TEXAS I 412SO FT
1652/869
I s' �90"OO &1E P.O.O.
I .16 4
Is 1
Is
«8 612 g«f
S MAIN a9.al
Iepn
CITY OF GEORGETOWN S90100.001W
REMAINDER TRACT 23.18
412/95 (WEST 27.16) C(*IC
onnm
LOT 6 LOT 5
TO: DeanetOM TIMI COMPlny Inc.A litonsart TIU6 Guaranty Cow
f -
W
W
Cr
F
Z
Q
H
O
N
eleiueMry.
The unchm"Nim "d dew handy worry MN W Ih aheem ..prsaenfa Nes rnwNs N a sarwy w Ms ground under my
.uParvlelw and r Nue and fDOVANOImp and That Men an no, Almmi enctes, conflicts, shortages A ane, boundary Xes owlgel,
naowhmpfi, d ads ng of Impreveernfi, rNi61e uMINy wumsMs, wept w shorn and Me properly Ips eeeow to and
from a dedicated raadray.
The property been hewn is located M Eem —2' 0044 outside the 500 Poor Rendall^_
as ween w Gemmunlry Panel Number eaeaw RAU410 G
of the FLOOD INSURANCE RATE MAP prepared I. Cit of Geer t
by the Fedlrol Insurance AdminlNraNan Dpartmert, N.Y.D. ElfaeMe Dalen Best.
This Information te based m4ly on mid mp and the au oyer claw net assume nap muhnny w
lI arty IntamNlen pmWed
and does nN represent accuracy ar Inwparaay N mid map
This surv•9' is OZYTrr 2004 by Crichton and Awckha. Inc., and le being p—Woo sale for
Rha uaa el the curtaf Ream• has been
poNfia and no crested, express a Imodw. to espy Py_wp
Rha aurwy except es N none., In conjunction TIM this lranwa en sly,
ENO
• Vr nal rs Meso
cRICHTON P K`
.� OF
*`'�
T 6a eWE
AND gSSOC/AYES /NC. $ m VE ur
W BP j�j,p
•LAND SURVEYORS =GAuISr
' 1
sun o TK
91vY iYOI NINp9
107 N. LAMPASAS STREET 'R-En
VINCE ROUND ROCK, TEXAS 78664—�.--a�awl Inartxa
(512) 244-0895—s—.—wr rpra
FAX 512 244-9608 c—r—owaann A Ma REMOE,
1 I K) KnIO WpYAIIM
EN • 'No .
VISN: Nov. 4;
No.. 1, 2005
DATt PCt. T. 9996
Council Meeting Date: November 22, 2005 Item No. M o�
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to renew the contract between the City of Georgetown
and ElectSolve Technology Solutions and Services Incorporated to provide AMR System Data
Services in an amount not to exceed $77,600.00.
ITEM SUMMARY:
In December 2001 the Georgetown City Council approved the contract for AMR data
services between ElectSolve Technology Solutions and Services Incorporated and the City of
Georgetown. This contract is a five-year contract, renewable annually upon the agreement of both
entities. This year, the City and ElectSolve have agreed to renew the contract from January 2006
through December 2006. Renewal of this contract will allow the City to continue to streamline and
further automate data gathering and reporting, as well as maintain the current 24 hour a day, 7 days
a week customer support.
SPECIAL CONSIDERATIONS:
All employees of ElectSolve Technology Solutions and Services Incorporated have passed
background checks per requirements of Georgetown Utility Systems.
FINANCIAL IMPACT:
Funds not to exceed the amount of $77,600.00 will be taken from the AMR and Electric
operations accounts 610-115-5303-00 & 610-106-5602-00.
GUS BOARD RECOMMENDATION:
The GUS Board recommended approval at the November 15, 2005 meeting. Approved 5-0.
Young and Brown absent.
STAFF RECOMMENDATION:
The Staff recommends approval of the renewal of the AMR System Data Services contract.
COMMENTS:
None
ATTACHMENTS:
1. Letter of agreement for contract extension from ElectSolve.
2. Fourth Amendment to Professional Services Agreement with ElectSolve
Submitted By: �4ike Mayben, v J' Brig
Energy Services Manager ssistan ty anager for Utilities
Tec hnoledy Solutions and Sarrlces. Inc.
P.O. Box 661
Shreveport, La. 71162
Walter: 11/8/05
The Georgetown AMR Support Agreement is nearing completion for the calendar year of 2005.
ElectSolve Technology Solutions and Services, Inc. wishes to renew this agreement with the City of
Georgetown for the calendar year 2006 as allowed within the terms of the contract. We believe that we
can continue to provide value by delivering a premium support service and continuing to enhance this
system during the coming year. The 2006 monthly support and system enhancement fees will be
$4800.00 per month.
During 2005 in addition to providing 24x7 technical system support, consulting and on-site solution
management, ElectSolve continued to enhance and streamline meter reading system processes to
maximize efficiencies and to increase overall systems reliability.
During 2006, ElectSolve will continue to identify and recommend changes and enhancements that will
increase the overall effectiveness and applicability of all meter reading technologies currently deployed
and supported at the City of Georgetown. We feel that there will continue to be areas that can be
improved and streamlined, enabling the City of Georgetown to continue to expand the effectiveness of its'
AMR meter reading investments going forward.
1
ElectSolve feels that these investments will continue to return value to the City of Georgetown as long as
they are properly maintained and enhanced on an ongoing basis. ElectSolve plans to continue its'
commitment to the City of Georgetown and to provide the absolute best service it can possibly provide.
Z�; - 112
Ma Ponder
Chief Technologist/Managing Director
ElectSolve Technology Solutions and Services, Inc.
mponder@electsolve.com
318-347-4305 Cell
318-752-1500
318-949-8885 Fax
THE STATE OF TEXAS § FOURTH AMENDMENT TO
§ PROFESSIONAL SERVICES
COUNTY OF WILLIAMSON § AGREEMENT WITH
§ ELECTSOLVE TECHNOLOGY
CITY OF GEORGETOWN § SOLUTIONS AND SERVICES, INC.
THIS IS THE FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT by and between the City of Georgetown, a Texas home -rule municipal
corporation ("City") and ElectSolve Technology Solutions and Services, Inc., a
Louisiana corporation ("ElectSolve") (each a "Party" and, collectively, the "Parties').
WHEREAS, the City and ElectSolve entered into a certain "Professional Services
Agreement with ElectoSolve Technology Solutions and Services, Inc." ("Agreement")
on January 1, 2002, whereby the City employed ElectSolve to provide operations services
for the City's Automatic Meter Reading System ("AMR Operation Services"); and
WHEREAS, the Parties agreed to a renewal provision in which the Parties can
renew the Agreement for up to four (4) terms beyond the original term, upon the mutual
written consent of the Parties; and
WHEREAS, the Parties have mutually agreed to renew the Agreement for the
third term of the Agreement, the 2006 calendar year, to be effective January 1, 2006, as
follows:
NOW THEREFORE, for and in consideration of the promises and mutual agreements set
forth herein, the City and ElectSolve agree as follows:
Section 1.1 of the Agreement is hereby amended to provide as follows:
1.1 TERM. This Agreement shall be in effect for a period o2
one (1) year commencing on January 1, 2006 and ending on December 31,
2006 (the "Term").
2. Exhibit "A" of the Agreement, being the scope of services and payment terms, is
hereby amended to provide as follows:
ElectSolve will provide Professional Services to support and maintain
existing AMR systems integration applications and procedures
implemented by DataPult during the integration phase of the Georgetown
Utility System ("GUS") AMR project. This Base Fixed Support
Agreement will provide for minimum required support services to enable
and assist GUS staff to manage and operate the AMR data systems
necessary to produce billing files to their existing CIS (Customer
Information System). Additionally this proposal provides GUS an
AMR Operations Services Agreement — Fourth Amendment
ElectSolve Technology Solutions and Services, Inc.
Page 1 of 4
hourly service option for professional services exceeding the coverage of
the minimum Base Fixed Support Agreement to use at their convenience
of other related I/T projects and maintenance services.
Solution
Price
ElectSolve annual AMR data integration systems software
$4,800.00 per
and hardware support and maintenance agreement for the
month,
period January 1, 2006 through December 31, 2006.
but not to
exceed $77,600
Includes: AMR network support, AMR hardware support,
for the contract
Oracle database maintenance and support, support and
year
continuous enhancements to: TUI, Impact, MVRS-Translator
and Integration Oracle Schema, Maintenance and backups
for both Oracle databases, 240 phone support, 12 hours
minimum on-site per month, 6 hour response on-site for
critical failures as required.
2. Miscellaneous. Except as expressly modified by this Third Amendment, the
Agreement remains unchanged and in full force and effect. All capitalized terms used
herein and not otherwise defined shall have the same meaning ascribed to them in the
Agreement. This Fourth Amendment may be executed in multiple counterparts, each of
which shall be deemed an original.
SIGNED this day of 12005.
CITY OF GEORGETOWN, TEXAS ELECTSOLVE TECHNOLOGY
SOLUTIONS AND SERVICES, INC.
0
Gary Nelon, Mayor
ATTEST:
Sandra D. Lee, City Secretary
APPROVED AS TO FORM:
By
gark Ponder
Chief Technologist/Managing Director
AMR Operations Services Agreement — Fourth Amendment
ElectSolve Technology Solutions and Services, Inc.
Page 2 of 4
Patricia E. Carls, City Attorney
AMR Operations Services Agreement — Fourth Amendment
ElectSolve Technology Solutions and Services, Inc.
Page 3 of 4
STATE OF TEXAS
§ ACKNOWLEDGMENT
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me on this the day of
, 2005, by Gary Nelon, a person known to me, in his capacity
as Mayor of the City of Georgetown, a Texas Home Rule Municipal Corporation, on
behalf of the City of Georgetown.
Notary Public in and for the State of Texas
STATE OF TEXAS
ACKNOWLEDGMENT
COUNTY OF WILLIAMSON
This instrument was acknowledged before me on this the L day of
2005, by `1'110. k rc
of Electsolve Technology Solutions and Services, Inc., a
Louisiana corporation, on behalf of said corporation.
TERI VALLEY No 1c ' and for the State of Te
rp(1ARIXt IfA 1#01,th!
COMIIAIO!lANIU'
S[PTOOR 10, 200
AMR Operations Services Agreement — Fourth Amendment
ElectSolve Technology Solutions and Services, Inc.
Page 4 of 4
Agenda Item Check List
&Mffm
Financial Impact
Agenda Item: AMR System Data Services
Agenda Item Subject: Renewal of AMR System data services with ElectSolve
Is this a Capital Improvement _? Yes 9 No
Project:
Council Date: 11/22/2005
link to Agenda database => qb
Need Help?
Was it budgeted? • Yes O No
Is it within the approved budgeted amount? • Yes C? No
If not, where is the money coming from?
G/L Account Number 610 -115 -5303 -AM $57,600
610-106-5602-00 $20,000
Amount Going to Council $ 77,600.00
Is there something (budgeted) that won't get Yes • No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's Yes • No
budget?
If so, please explain.
Does this project have future revenue Yes * No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Walter Koopmann Date: 11/08/2005
Agenda Item Checklist:Approved on 1110812005
Approvers
Title[Assigned
Notified
Received
tatus Changed
Status
Jim Briggs
Assistant City
11/08/2005
11/08/2005
11/08/2005
11/08/2005
Approved
Jose Lara
Manager
11/08/2005
11/08/2005
11/08/2005
11/08/2005
Approved
Utility Financial
Analyst
Approval Cycle Settings
Council Meeting Date: November 22, 2005 Item No. _I
AGENDA ITEM COVER SHEET
SUBTECT:
Consideration and possible action to approve a contract amendment between the City of
Georgetown and Kasberg, Parker & Associates for professional services related to the design of the
Phase III EARZ remediation in the amount of $61,600.00.
ITEM SUMMARY:
Chapter 213 — Edwards Aquifer Recharge Zone (EARZ) rules of the TAC requires the testing of
wastewater collection system mains, 6" and larger in diameter, to locate structural damage and defects
that potentially pose a threat to the Edwards Aquifer, once every five years. The final report of the
third phase of testing was submitted by GSW W to the City onAugust 2005.
The report identified 224 total system flaws consisting of both infiltration (water leakage into
system) and exfiltration (water leakage out of system). Although GUS intends to repair all flaws in a
timely manner, the Chapter 213 rules require that all exfiltration flaws must be repaired within 12
months of the date reported.
This item provides for the engineering services related to all of the exfdtraticn defects found
during the third phase of EARZ testing.
The total cost for engineering services is $61,600.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds will come from the Wastewater Capital Fund 651101-6618-00.
GUS BOARD RECOMMENDATION:
GUS Board recommended approval at the November 15, 2005 meeting. Approved 5-0. Young
and Brown absent
STAFF RECOMMENDATION:
Staff recommends the contract amendment for engineering services by KPA.
COMMENTS:
None.
ATTACHMENTS:
Proposal for
Parker &
Submitted by: 'Glenn W. Dishong,
Water Services Manager �Assistants'
ager for Utilities
AMENDMENT DATED NOVEMBER 1, 2005
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND KASBERG, PATRICK & ASSOCIATES, L.L.P.
FOR PROFESSIONAL SERVICES FOR
EDWARDS AQUIFER RECHARGE ZONE WASTEWATER REHABILITATION
PHASE III
The General Services Agreement between the CITY OF GEORGETOWN (City) and Kasberg,
Patrick & Associates, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended
as follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment dated November 1, 2005 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment dated
November 1, 2005.
Executed in duplicate original this day of 2005 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form:
Patricia E. Carls
City Attorney
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
KASBERG, PATRICK & ASSOCIATES, L.L.P.
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the i s+- day of V oV4. Lwj(
2005.
Notary Public
+..o+ DORIS M. WALTERS
Notary PUbI�, state Of Texas
$....._
My commission Explres
December 27, 2005
Printed name: DDR+S M. VJAL'rLRg
Commission Expires: 12- A*7- 0 5
Exhibit A
(Updated November 1, 2005)
This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Kasberg, Patrick & Associates, L.L.P., dated March 14, 1995, provides for the scope of
engineering services required for developing design for the Edwards Aquifer Recharge Zone
Wastewater Rehabilitation Phase III.
The attached letter details the services and associated charges for the proposed work.
KASBERG, PATRICK & ASSOCIATES, L.L.P.
ICA CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail@kpaengineers.com
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
November 1, 2005
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: City of Georgetown
Proposal for Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase III
Georgetown, Texas
Dear Mr. Briggs:
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for wastewater improvements for:
The Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase III
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope
and economic and technical evaluation of feasible alternatives. Services during this phase include:
1. Obtaining and reviewing available data and consulting with the City to clarify and
define the CITY's requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others additional
data or services. These additional services may include photogrammetry,
investigations and consultations, compilation of hydrological data, traffic studies,
materials engineering, assembly of zoning, deed, and other restrictive land use
information, and environmental assessments and impact statements.
Mr. Jim Briggs
November 1, 2005
Page Two
3. Identifying and analyzing requirements of governmental authorities having jurisdiction
to approve the design of the project, and participating in consultations with such
authorities.
4. Providing analyses of the CITY's needs, planning surveys, and comparative
evaluations of prospective sites and solutions.
5. Providing a general economic analysis of the CITY's requirements applicable to
various alternatives.
6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the
project requirements, reviewing available data, and discussing general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
7. Advising the CITY as to whether additional data or services are required, and
assisting the CITY in obtaining such data and services.
8. Obtain plans and information on facilities that have been updated after analysis of the
wastewater system.
9. Assist the City of Georgetown in recordkeeping issues associated with the EARZ
Program.
10. Analyze the existing utilities and incorporate into the preliminary plan.
FINAL DESIGN PHASE. This phase of project development is undertaken only after the CITY
has approved the preliminary engineering phase material. The basic services for the final design
phase includes:
1. Preparing construction drawings and specifications showing the character and extent
of the project based on the accepted preliminary engineering documents.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
Mr. Jim Briggs
November 1, 2005
Page Three
4. Preparing basic documents related to construction contracts for review and approval
by the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings, specifications,
and other contract documents.
6. Meet regularly with the City of Georgetown Staff to review the progress of the design
and coordinate any conflicts that arise.
BIDDING PHASE. (If Required) Services under this phase include:
1. Assisting the CITY in advertising for and obtaining bids for each separate prime
construction contract, maintaining a record of prospective bidders to whom bidding
documents have been issued, attending pre-bid conferences, and receiving and
processing fees for bidding documents.
2. Issuing addenda as appropriate to interpret, clarify or expand the bidding documents.
3. Assisting the CITY in determining the qualifications and acceptability of prospective
constructors, subcontractors and suppliers.
4. When substitution prior to the award of contracts is allowed by the bidding
documents, consultation with and advising the CITY as to the acceptability of
alternate materials and equipment proposed by the prospective constructors.
5. Attending the bid openings, preparing bid tabulation sheets and providing assistance to
the CITY in evaluating bids or proposals and in assembling and awarding contracts
for construction, materials, equipment and services.
Mr. Jim Briggs
November 1, 2005
Page Four
CONSTRUCTION PHASE. Services under this phase involve consulting with and advising the
CITY during construction and are limited to those services associated with performing as the CITY's
representative. Such services comprise:
1. Preparing for and conducting a pre -construction conference and issuing a Notice to
Proceed on behalf of the CITY.
2. Reviewing shop and erection drawings submitted by the constructors for compliance
with design concept.
3. Reviewing laboratory, shop and mill test reports on materials and equipment.
4. Visiting the project site weekly as construction proceeds to observe and report on the
progress and the quality of the executed work.
5. Issuing necessary interpretations and clarifications of contract documents, preparing
change orders requiring special inspections and testing of the work, and making
recommendations as to the acceptability of the work.
6. Preparing sketches required to resolve problems due to actual field conditions
encountered.
7. Preparing record drawings from information submitted by the CONTRACTOR.
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing facilities
• Research of existing utilities
• Research of existing wastewater system
• Review and recommendation of probable rehabilitation methods
• Research and verification of defect locations, easements, right-of-way etc.
• Contract Documents and Specifications
• Project to be bid and contracted
• Construction Administration
• Construction Staking
• As -built drawings delivered to the City of Georgetown in both hard and electronic format
• Certify results to the TCEQ
Mr. Jim Briggs
November 1, 2005
Page Five
GEOTECHNICAL INVESTIGATION. Geotechnical investigations will not be provided by KPA
under this contract.
If this proposal is agreeable, please return an executed original to our office.
Sincerely,
R. David Patrick, P.E.
RDP/crc
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2005— 2006 CAPITAL IMPROVEMENTS PROJECT
FOR THE EDWARDS AQUIFER RECHARGE ZONE WASTEWATER
REHABILITATION PHASE III
GEORGETOWN, TEXAS
TASK
Edwards Aquifer Recharge Zone
Wastewater Rehabilitation Phase
III
I. BASIC SERVICES
A.
Preliminary Engineering
$
9,700.00
B.
Final Design Phase
$
18,500.00
C.
Bidding
$
5,000.00
D.
Construction Administration
$
16,000.00
TOTAL BASIC SERVICES
$
49,200.00
II. SPECIAL SERVICES
A.
Project Surveys
$
9,900.00
B.
TCEQ Submittals
$
2,500.00
TOTAL SPECIAL SERVICES
$
12,400.00
Agenda Item:
Agenda Item Check List
ismom
Financial Impact
EARZ Phase III Repairs (ENG)
Agenda Item Subject: Consideration and possible recommendation to approve a contract
amendment between the City of Georgetown and Kasberg, Parker &
Associates for professional services related to the design of the Phase
III EARZ remediation in the amount of $61,600.00.
Is this a Capital Improvement • Yes No
Project:
Council Date:
11/22/2005
link to Agenda database =>
Need Help?
Was it budgeted? 0 Yes ! l No
Is it within the approved budgeted amount? • Yes No
If not, where is the money coming from?
G/L Account Number 651-101-6618-00
Amount Going to Council $ 61,600.00
Is there something (budgeted) that won't get Yes 0 No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's Yes 10 No
budget?
If so, please explain.
Does this project have future revenue Yes 0 No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Glenn DishongDate: 11/15/2005
Agenda Item Checklist: Approved on 11/16/2005
pprovers
itle
Assigned
Notified
eceived
Latus Changed
Status
Jim Briy s
Assistant City
11/15/2005
11/15/2005
1/16/2005
11/16/2005
Approved
Jose Lara
Manager
11/16/2005
11/16/2005
1/16/2005
1 V16/2005
Approved
Utility Financial
Analyst
Approval Cycle Settings
Council Meeting Date: November 22, 2005 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract between the City of Georgetown and
GSWW, Inc for engineering services related to the fourth phase of the Edwards Aquifer Recharge
Zone testing program and approve a budget of $74,730.00.
ITEM SUMMARY:
Chapter 213 — Edwards Aquifer rules of the TAC requires communities to test their
wastewater collection system mains, 6" and larger in diameter, to locate structural damage and
defects that potentially pose a threat to the Edwards Aquifer, once every five years. The TCEQ
authorized the City to implement its testing program over an eight-year period. Georgetown Utility
Systems has contracted with GSW W, Inc. to perform sewage collection system testing and evaluation.
GSW W completed the third phase of testing and the staff is pursuing rehabilitation of the
defects that were identified. This item provides for the fourth year of testing. This phase of testing
will result in the inspection of 125,000 feet of collection mains. The area to be tested will be portions
of River Bend, Oak Crest, and Old Town.
The project budget is $74,730.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds for this project will come from the Wastewater Capital Fund 651-101-6618-00.
GUS BOARD RECOMMENDATION:
GUS Board recommended approval at the November 15, 2005 meeting. Approved 5-0. Brown and
Young absent
STAFF RECOMMENDATION:
Staff recommends contract amendment for engineering services by GSW W.
COMMENTS:
None.
ATTACHMENTS:
Engineering
Submitted By: Glenn W. Dishong, Jim
Water Services Manager
for Utilities
�I
I ,. TTI�
DATE:
TO:
FROM:
PROJECT:
GSWW, Inc.
CiviUEnvironmental Engineers, Planners
Dallas. Fort Worth. Midland. Austin
Predecessor Firms: Gutierrez, Smouse, Wilmut & Assoc., Inc.
Washington & Associates, Inc.
PROPOSAL FOR ENGINEERING SERVICES
November 9, 2005
The City of Georgetown, Texas
609 Main Street
Georgetown, Texas 78627-0409
GSWW, Inc.
1016 Mopac Circle, Suite 201
Austin, Texas 78746
Phase 4 Sanitary Sewer Testing - Edwards Aquifer Protection (TAC Chapter 213)
City of Georgetown, Texas
GSWW, Inc. (ENGINEER) proposes to furnish Engineering Services to the City of Georgetown, Texas
(OWNER) for a Multi -Year Program designed to achieve compliance with the Edwards Aquifer Protection
requirements as outlined in Chapter 213 of the Texas Administrative Code.
INTRODUCTION
The entire wastewater collection system serving the City of Georgetown, Texas will be tested as a
portion of this program. The overall program will be completed in eight phases. The program will
utilize a variety of methods and procedures with the goal of meeting the requirements of Chapter
213 (Method 4 — Other Methods Approved by the TNRCC Executive Director). Chapter 213
requires certain communities over the Edwards Aquifer Recharge Zone to continuously test their
wastewater collection system for potential exfiltration. This proposal covers work planned under
Phase 3 (Third year of testing). This phase is designed to provide the information required to
comply with the Chapter 213 requirements (i.e., potential exfiltration that could impact the
Edwards Aquifer) and to provide the City of Georgetown with additional information regarding the
wastewater collection system, such as flow characteristics (i.e., inflow and infiltration entering the
collection system), data for GASB 34 and CMOM requirements, and hydraulic modeling efforts.
This phase will cover approximately 125,000 linear feet of collection system and 430 manholes
will be evaluated. This phase of the overall program, which includes testing, analysis,
development of rehabilitation recommendations is projected for completion in seven months.
SCOPE OF WORK
This project will consist of performance of the following tasks:
Task 100 — Preparatory Work and Mobilization
Collect and review existing information including reports, maps, flow records, water
records, maintenance records and other pertinent information related to this project.
2. Printing of all field forms and preparation of map with numbers assigned to manholes to
be used in the project.
1016 Mopac Circle, Suite 201 . Austin, Texas 78746 . 512.306.9266 . 512.306.9550 Fax . www.gsw-inc.com
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
3. Preparation of equipment to be assigned and transported to the project site.
4. Hold a project kick-off meeting prior to commencement of any work to ensure that all
work is conducted in the most economic method; with proper liaison among the city
personnel, and; following all safety procedures.
& Plan for traffic and pedestrian control to ensure public safety and convenience.
The compensation for this task will be on a "Lump Sum" basis.
Task 200 — Review of Existing Information
GSWW will meet with appropriate City of Georgetown personnel and review all available historical
information regarding the collection system. This information can include the following data:
• Wastewater Masterplan
• Historical Wastewater Flow Data
• Historical Maintenance Records including System Maintenance Records
• Collection System Design Plans, Record Drawings, etc
• Historical SSO Records and Disposition
This task shall also include the work developed in support of the City of Georgetown's efforts
regarding communication and reporting to appropriate regulatory agencies regarding this project.
The compensation for this task will be on a "Lump Sum" basis.
Task 300 — Public Awareness and Involvement
Public involvement regarding this project will be handled at one or more of the following levels as
appropriate:
• Level 1 — Informational Door Hangers. The ENGINEER shall prepare and distribute door
hangers that include brief information regarding the project for the areas where work will
be performed during a particular phase of the project.
• Level 2 — Letters. The ENGINEER will provide letters from the City of Georgetown
outlining the components and goals of the project. The City of Georgetown will distribute
these letters as appropriate and/or the ENGINEER will distribute these letters in the same
manner described above for Door Hangers.
• Level 3 — The ENGINEER will attend public meetings as required for the duration of the
project. The necessity of a public meeting will be determined by the City of Georgetown.
The compensation for this task will be on a "Lump Sum" basis.
Task 400 — Smoke Testing
Smoke will be introduced into the sewer system using a high capacity air blower testing two line
segments or manhole reaches at a time. The air blower will have a minimum capacity of 4,000
CFM. This harmless and relatively odorless smoke testing will be performed under dry weather
conditions to allow the maximum detection of inflow and rainfall responsive infiltration/infiltration
sources.
This task, as described above, will be employed on the sewer lines within the study area.
Aboveground reconnaissance of the study area to determine proximity of storm sewers, creek
Phase 4 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
crossings, drainage paths and ponding areas to the sanitary sewer system will be accomplished
concurrently with smoke testing and the visual manhole/line inspection. Digital photographs of
every smoke leak found will be taken and sketches showing the leak location will be made and
attached to the field forms.
Smoke testing data collected in the field will include:
• Upstream/downstream manhole number
• Length of sewer line
• Cover over line segment
Leak location from two known reference points
• Degree of smoke observed
• Leak drainage path/pounding area
• Storm sewer crossings or cross connections
• Classifications of leaks as:
-Main line
-Manhole
-Public service line
-Private service line
The compensation for this task will be based on a "Per Linear Foot" basis. We estimate
approximately 125,000 linear feet will be smoke tested in this Phase. The Utility will be performing
smoke testing on approximately 100,000 linear feet of the 125,000 linear feet in the project.
Task 500 — Dyed Water Flooding/Leak Ouantification and Evaluation
This task consists of pinpointing inflow sources and quantifying selected collection line, manhole
and service line leaks that were identified from the results of previous tasks. Quantification
estimates are based on field measurements and empirical values developed from past
experience. Leak quantification will also be performed by use of portable weirs or hydrostatic
devices in conjunction with dye water flooding. This information is then used to evaluate
infiltration/exfiltration rates. A portion of the dye flooding will be performed in conjunction with the
internal (CCN) inspection.
The compensation for this task will be based on a "Per Each" basis. We estimate approximately
10 dyed water tests will be performed in this Phase.
Task 600 — Night Flow Isolation
This test consists of dividing the major basins into smaller areas (2,000-5,000 L.F.) and taking
weir readings during minimum flow periods (11 p.m. — 6 a.m.) to determine if infiltration/exfi@ration
sources exist from groundwater require additional investigation.
The compensation for this task will be based on a "Per Each" basis. We estimate approximately
20 night flow isolation tests will be performed in this Phase.
Task 700 — Closed Circuit Television (CCTV? Internal Inspection
This task consists of the CCTV inspection, using closed circuit color television equipment, of the
sewer lines cleaned and for location of buried manholes. The CCN inspection will be recorded on
videotapes. Concurrent dyed water flooding will be performed with television inspection to verify
locations of defects. Field inspection log sheets will be used to document problems and defects
discovered during inspection.
Phase 4 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/912005
Television inspection to be performed will be in accordance with the following specifications:
1. All television equipment used shall have at least 250 lines of horizontal resolution.
2. The picture shall be in color.
3. A log sheet, compatible with the tape, must be made noting deficiencies.
4. By voice on the tape, the operator shall:
• Note the date and time the recording was made.
• Note the name of the company performing the television inspection and the name of
• the operator.
• Note the location, designation, size of the main and direction in which the test was made.
• Identify every 50 -foot station.
• Identify the station of each manhole.
• Identify the location and station of deficiencies.
• Identify the location and direction of entry for laterals.
5. If the test is being run from manhole to manhole, the camera shall move downstream. If the
test is being run from manhole to cleanout, the camera shall move upstream.
When obstructions are encountered, an attempt will be made to televise the sewer line from both
upstream and downstream manholes. The footage to be used for computing payment earned on
lines televised will be on the pipe diameter and the following:
1. The actual distance the camera is navigated through the line or one half (1/2) the full
length of the line, whichever is greater, for those lines where the camera is navigated
from one end of the line only.
2. The full length of those lines, which are inspected from both ends.
The CCN inspection data will be presented to the Owner in VHS format and included in the
inspection database to be fumished for each phase of the overall project.
The compensation for this task will be based on a "Per Linear Foot' basis, where GSW W
performs the inspection. We estimate approximately 12,500 linear feet will be inspected in this
Phase and the work will be performed by the City.
Task 800 — Air Testing
This task consists of the performance of an industry standard "Constant Pressure Method" or
'Time Pressure Drop Method" Air Test to determine if the potential for infiltration/exfiltration exists
in a particular pipe segment. To perform the test, a section of sewer main is isolated using test
plugs. The segment is then filled with air in sufficient quantity to maintain a constant pressure of
3.0 psig. Using the "Constant Pressure Method" the rate of loss of pressure shall be no more than
0.0015 cfm per square foot of internal pipe surface area. Using the "Time Pressure Drop Method",
the time to obtain a pressure drop from 3.5 psig to 2.5 psig will be determined using industry
accepted methods and in accordance with the methods outlined in the April 1972 Journal of Water
Pollution Control Federation criteria for testing sewer pipe installations.
The compensation for this task will be based on a "Per Each" basis. Since the air test is
generally used for new pipeline installations, compensation will be requested based on the
performance of the test, notwithstanding the results of the test. We estimate approximately 10 air
tests will be performed in this Phase.
Phase 4 Gtown Proposal Revl.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
Task 900 — Deflection Testing
This task consists of the performance of an industry standard 5% mandrel test. This test is
generally used to test PVC pipelines. The size and configuration of the mandrel is based on the
designation of the PVC pipeline being tested. This test is conducted to determine the condition of
joints in the pipeline and to test for a uniform cross section in the segment.
The compensation for this task will be based on a "Per Each" basis. Since the mandrel test is
generally used for new pipeline installations, compensation will be requested based on the
performance of the test, notwithstanding the results of the test. We estimate approximately 10
mandrel tests will be performed in this Phase.
Task 1000—Infrared Camera Manhole Locations
This task consists of the performance of a field inspection using an infrared (IR) camera capable
of locating manholes and mainline cleanouts buried under grass, dirt, or various types of
pavement. The camera system will locate these system appurtenances to within six inches of their
exact location underground. This task will be performed on line segments designated by the City
of Georgetown.
The compensation for this task will be based on a "Per Linear Foot' basis. We estimate
approximately 10,000 linear feet will be tested.
Task 1100 — Data Management and Data Entry
This task consists of the performance of data management and data entry tasks for data collected
by GUS. The data will undergo initial OA/QC procedures, development of "request for information
(RFI) to GUS, map updates in GIS, and development of the project database.
The compensation for this task will be based on a 'Per AsseVForm" basis. We estimate
approximately 1,000 forms will be generated by GUS personnel for this project.
Task 1200—Project Administration, Management, Supervision and OA/OC.
This task consists of supervision of field personnel, project administration and management,
scheduling of field tasks, general management and supervision of field personnel, and quality
assurance/control of field work and data management activities. Additionally, it will include:
1. Conduct general administration and periodic meetings as necessary with OWNER.
2. Perform internal project control procedures on a monthly basis including schedule, budget,
quality control review and invoices.
3. GSWW will prepare and deliver notices necessary for the performance of smoke testing.
Every reasonable effort will be made to distribute notices two (2) days prior to smoke testing
in the area.
The compensation for this task will be on a "Per Lump Sum" basis.
Task 1200—Data Evaluation, Analysis & Report
This task consists of evaluating and analyzing the collected data, reviewing videotapes of the
CCTV inspection and presenting the results in the form of a report. Two (2) copies of a draft
Phase 4 Gtown Proposal Revl.doc 5
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
report will be prepared for submittal to the OWNER for review and comments including the
following:
a. Flow data summary results.
b. Computer printouts of problems listed by priorities (rehabilitation ranked by cost
effectiveness to eliminate 1/1).
C. Computer listing of all problems found, including structural and maintenance problems.
d. Recommended rehabilitation work grouped and tabulated in three (3) major categories:
collection lines; manholes, and; service lines. Service lines will be further categorized as
work on public and private property. The tables will provide information necessary for the
rehabilitation work to be done including estimated improvement costs. In addition to this
listing, the recommended rehabilitation will be categorized by rehabilitation priority.
Five (5) copies of the Final Report incorporating the comments from the review of the draft
report will be furnished. One original copy of the field reports with photographs along with the VHS
videotape recordings of the television inspection of sewer lines will also be furnished. The entire
Final Report will be provided to the City in Microsoft Office 2000 format. Updated mapping files
will be furnished in ArcView Version 9.0 format.
The compensation for this task will be on a "Per Lump Sum' basis.
Task 13170 — Training in Field Data Collection, Data Management and Reporting Techniques
This task includes classroom and in -field training of up to 10 City of Georgetown personnel with
regard to industry standard methods used to collect and manage field data. Training in the
development of data reporting and data visualization methods based on the collected field data
using GIS, GPS, and Microsoft Access databases. Proposed topics include the following:
Smoke Testing
Manhole and Pipeline Visual Inspection
Sanitary Sewer Cleaning and CCTV Inspection
Flow Isolation
Dyed Water Testing
Deflection Testing
The compensation for this task will be based on a
as 8 -hours of classroom and field instruction time.
be completed during this Phase.
III. INDEMNIFICATION
ArcView GIS
Microsoft Access 2000 Database
Crystal Reports
Global Position Systems
Flow Monitoring Installation/Maintenance
Rainfall Gauge Installation/Maintenance
"Training Day" basis. A training day is defined
We estimate approximately 3 training days will
In addition, and notwithstanding any other provisions of the Agreement, the OWNER agrees, to
the fullest extent permitted by law, to indemnify and hold harmless the ENGINEER, its officers,
directors, employees, and subconsultants, (collectively, ENGINEER) against all damages,
liabilities or costs including reasonable attorneys' fees and defense costs, arising out of or in any
way connected with this project or the performance by any of the parties above names of the
services under this Agreement, excepting only those damages, liabilities, or costs attributable to
the negligent acts of negligent failure to act by the ENGINEER.
IV. INSURANCE
Prior to the commencement of any work, the ENGINEER shall furnish the OWNER with
certificates of insurance covering claims arising out of the performance of the Services and
caused in whole or part by the errors, omissions, or negligent acts for which the ENGINEER is
Phase 4 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
legally liable. Such certificates shall provide that the OWNER receives at least thirty (30) days
prior written notice of any material change in, or the cancellation of such insurance.
• Workers' Compensation Insurance in accordance with applicable state requirements
• Errors and Omissions Insurance with limits not less than $1,000,000.00 combined single
limit
• Business Automobile Liability Insurance for all owned, non -owned, and hired vehicles with
a minimum combined limit of $500,000.00 per occurrence for bodily injury and property
damage.
V. COMPENSATION FOR SERVICES AND TERMS OF PAYMENT
The total price to cover all services described under the Scope of Work will be computed based
on the unit prices shown in Table 1 and quantities of work completed as authorized by the
OWNER including the lump sum tasks amounts being established by percent of completion.
Tasks listed as "per each" or "L.F " are estimated. Quantities found in field investigation may vary
and will be performed and charged by the unit price shown in Table 1 in an amount not to exceed
the total proposal cost. Invoices will be rendered monthly and are due within thirty (30) days of
receipt. Table 1 delineates the unit price for each task.
VI. INFORMATION AND SERVICES TO BE PROVIDED BY THE OWNER.
The Owner shall provide the following information and services:
1. CAD or ArcView map of the existing sewer system showing sewer lines, manholes, cleanouts,
street right of ways, easements, and creeks and/or waterways within the Study Area.
2. Liaison with City officials to provide effective coordination and cooperation between the fire,
police, utility departments and the Engineer, as necessary during execution of field work.
3. Access to manholes and lift stations.
4. Assistance by City personnel, knowledgeable of manhole and cleanout locations, in locating
buried or hidden manholes or cleanouts.
5. Expose for entry, manholes that require excavation, cutting of pavement, and/or have lids
fastened or frozen in place.
6. Water for cleaning unit from the city fire hydrants at no charge during cleaning, dyed -water
flooding and quantification of leaks and CCTV tasks.
7. Disposal site for disposing of the debris removed from the sewer lines during the cleaning
operation.
8. The necessary equipment and assistance as might be required to remove the specialized
equipment (cleaning nozzle and hose, TV camera and coaxial cable, sewer plugs, mandrels,
etc.) from the sewer should the equipment become lodged during the course of the work, and
to complete line repair and restoration of the area. However, the City will not be responsible
for damage to GSW W's equipment.
Phase 4 Gtown Proposal Revl.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
11/9/2005
VII. TIME SCHEDULE
The work being performed under this project shall be completed in seven months (with a final
report due on August 31, 2006).
VIII. NOTICE TO PROCEED
The completion of the proposed work shall be contingent upon receipt of Authorization to Proceed
by the OWNER and a signed copy of this proposal.
GSWW, INC.
Da 'd E. Koberlein, P.E.
Associate
Date
Phase 4 Gtown Proposal Revl .doc 8
CITY OF GEORGETOWN, TEXAS
Signature
Title
Date
Table lase 3 Compensation City of Geo _ vn, Texas Edwards Aquifer I :tion
Page 9 GSW W, Inc.
City of Georgetown, Texas
Phase 4 Project Compensation
Task
Description
Unit
Quantity
Unit Price
Total
100
Preparatory Work and Mobilization
Lump Sum
1
$6,030.00
$6,030.00
200
Review of Existing Information
Lump Sum
1
$1,500.00
$1,500.00
300
Public Awareness and Involvement
Lump Sum
1
$2,450.00
$2,450.00
400
Smoke Testing
Linear Foot
25,000
$0.33
$8,250.00
500
D ed Water Flooding/Leak Quantification and Evaluation
Each
10
$185.00
$1,850.00
600
Night Flow Isolation
Each
20
$210.00
$4,200.00
700
CCTV Internal Inspection(Total)
Linear Foot
0
$0.00
700.1
4"-8" Diameter
0
$1.25
$0.00
700.2
10"-15" Diameter
0
$1.65
$0.00
700.3
18"-30" Diameter
0
$1.95
$0.00
800
Air Testing
Each
10
$250.00
$2,500.00
900
Deflection Testing
Each
10
$225.00
$2,250.00
1000
Infrared Camera Manhole Locations
Linear Foot
10,000
$0.33
$3,300.00
1100
Data Management and Data Entry
Asset/Form 1
1,000
$1.05 1
$1,050.00
1100
Project Administration, Management, Supervision,
and QA/QC
Each
1
$19,500.00
$19,500.00
1200
Data Evaluation, Analysis and Report
Each
1
$18,250.00
$18,250.00
1300
Training
Day
3
$1,200.00
$3,600.00
Total
$74,730.00
Note: GUSto perform 100,000 If of smoke testing, CCTV work and all manhole inspections
for this phase of the overall project.
11
Page 9 GSW W, Inc.
Agenda Item:
Agenda Item Check List
rrti=1.:
Financial Impact
EARZ Phase IV Testing
Agenda Item Subject:
Consideration and possible recommendation to approve a contract
between the City of Georgetown and GSWW, Inc for engineering
services related to the fourth phase of the Edwards Aquifer Recharge
Zone testing program and approve a budget of $74,730.00.
Is this a Capital Improvement
Yes (_) No
Project:
Council Date:
11/22/2005
link to Agenda database =>
Need Help?
Was it budgeted? 0 Yes U No
Is it within the approved budgeted amount? • Yes C) No
If not, where is the money coming from?
G/L Account Number 651-101-6618-00
Amount Going to Council $ 74,730.00
Is there something (budgeted) that won't get Yes 0 No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's Yes • No
budget?
If so, please explain.
Does this project have future revenue Yes No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Glenn DishongDate: 11/15/2005
WEERM
Agenda Item Checklist., Approved on 1111612005
pprovers
ride kssigned
Notified
eceived
Status Changed
Status
Jim Briggs
Assistant City 11/15/2005
11/15/2005
1/16/2005
11/16/2005
Approved
Jose Lara
Manager 11/16/2005
11/16/2005
1/16/2005
11/16/2005
Approved
Utility Financial
Analyst
Approval Cycle Settings
Council Meeting Date: November 22, 2005 Item No.
AGENDA ITEM COVER SHEET
SUBTECT:
Consideration and possible action to amend the engineering contract with Kasberg, Patrick &
Associates, for services relating to change in scope of the Southeast Arterial One (SE One) project. In
the amount of $779,600.00
ITEM SUMMARY:
-An amendment to the engineering contract with Kasberg, Patrick, & Associates (KPA), for
services pertaining to the Southeast Arterial One alignment project is required. The original alignment
had control points of Inner Loop and CR 110 east. With the selection of a new alignment a new
amendment is needed for these Professional services.
Staff and KPA is available to provide information pertaining to the projects history, and costs
associated with the old and new alignments and the optional direct connect westbound SE One to
westbound Inner Loop.
Staff has carefully reviewed the contracts and work performed to date and are recommending
the approval of the SE One Contract amendment.
SPECIAL CONSIDERATIONS:
At GTEC Board request engineering for the direct connect is optional may be deleted from the
contract.
FINANCIAL IMPACT:
The approved amount to be deducted from 400.101-6022-00.
GTEC BOARD RECOMMENDATION:
GTEC Board recommended approval at the November 16, 2005 meeting 5-1 (Boecker abstains, Kirby
absent)
STAFF RECOMMENDATION:
Staff recommends the contract amendm(nt for engineering services by CDM.
COMMENTS:
None
ATTACHMENTS:
1. Proposed KPA contract amendment.
Project Budget
Submitted By: Thomas R. Benz P.E-Q,2)
Systems Engineering Manager Ass
for Utilities
CITY OFGEORGETOWN
SE ARTERIAL ONE
Project Buget
General Items
Paving
Streets & Paving
Striping & Signage
Elevated Structures (SE1 to Inner Loop Direct Connect)
Seeding and Permanent Erosion Control
Construction Total with Contigency (10%)
$ 441,490.50
$ 4,403,223.00
$ 1,539,560.00
$ 212,888.50
$ 2,805,000.00
$ 133,375.00
$ 9,535,537.00
Right -Of -Way $ 1,360,000.00
Design Services $ 397,000.00
Contract Administration/Construction Services $ 206,500.00
Special Services $ 87,500.00
Optional Design Services (Structural Design of Direct Connect) $ 88,600.00
PROJECT BUDGET 11,675,137.00
AMENDMENT DATED NOVEMBER 4, 2005
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND KASBERG, PATRICK & ASSOCIATES, L.L.P.
FOR PROFESSIONAL SERVICES FOR
SOUTHEAST ARTERIAL ONE PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Kasberg,
Patrick & Associates, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment dated November 4, 2005 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment dated
November 4, 2005.
Executed in duplicate original this day of 2005 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form:
Patricia E. Carls
City Attorney
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
KASBERGRIgK &IATES, L.L.P.�r�
By: R. Davidd Patrick,
P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the $4-h day of 1Vode;7t e f
2005.
•� Printed name:
Notary Public Commission Expires:
3;::g;•., =DORISM.LTERS
I ZFNte ofTexasn Eplres
,H7, 2005
Exhibit A
(Updated November 4, 2005)
This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Kasberg, Patrick & Associates, L.L.P., dated March 14, 1995, provides for the scope of
engineering services required for developing design for the Southeast Arterial One Project.
The attached letter details the services and associated charges for the proposed work.
RICK N. KASI3ERCi. P.E.
R. DAVID PATRICK, P.E.
November 4, 2005
KASBERG, PATRICK
CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773.3731
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: City of Georgetown
Proposal for Southeast Arterial One
Georgetown, Texas
Dear Mr. Briggs:
& ASSOCIATES, L.L.P.
Fax (254) 773.6667 mail@ paengincers.com
This letter proposal is in response to your request for basic and special engineering services required to
provide construction drawings, bidding and construction administration for four lane roadway and
drainage improvements for:
The Southeast Arterial One Project
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
SCHEMATIC ENGINEERING PHASE. This phase involves developing schematic design and
concepts of final design and evaluation in order to solidify design details for the final design phase.
Services during this phase include:
Identifying the governmental agencies that will have jurisdiction within and connecting
to the project area. Meeting will be set with the entities to review the project scope and
begin any permitting processes.
Providing analyses of the CITY'S needs, planning surveys, and comparative evaluations
of prospective sites and solutions.
Mr. Jim Briggs
November 4, 2005
Page Two
3. Providing a schematic opinion of probable cost of the CITY's requirements applicable
to various alternatives.
4. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the
project requirements, reviewing available data, and discussing general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
5. Advising the CITY as to whether additional data or services are required, and assisting
the CITY in obtaining such data and services.
6. Analysis of existing connectivity of the roadway system.
7. Schematic design of the horizontal and vertical geometry of the proposed four lane
roadway route including review of the parcel crossings and tributary crossings.
8. Schematic design of the storm water collection systems including conveyance to natural
drainage systems and determination of water quality feature alternatives and sizing.
9. Schematic design of the roadway sections.
10. Schematic design for tributary crossings.
IL Analysis of the final schematic of the connection of Southeast Inner Loop to the
proposed SI -1130.
12. Analyze the phasing of a connection from Southeast Inner Loop to SH130 with future
expansion to elevated intersection interchanges.
Mr. Jim Briggs
November 4. 2005
Page Three
FINAL DESIGN PHASE. This phase of project development is undertaken only after the CITY has
reviewed and approved the schematic engineering phase material. The basic services for the final
design phase includes:
Preparing construction drawings and specifications showing the character and extent of
the project based on the accepted schematic engineering documents.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
Research and obtain regulatory permits from local, state, or federal authorities. This is
distinguished from and does not include detailed applications and supporting documents
for government grant-in-aid or planning grants that would be furnished as additional
services. Fees for any local, state or federal construction permit applications are not
included as part of the professional fee charges. These will be paid by the CITY.
4. Preparing basic documents related to construction contracts for review and approval by
the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings, specifications, and
other contract documents.
6. Design the final schematic of the intersection and traffic flow of the proposed Southeast
Arterial One and Southeast Inner Loop and the connection with SH 130.
Design the final schematic of the intersection and traffic flow of the proposed Southeast
Arterial One and Southeast Inner Loop and the connection with County Road 102.
8. Design the final schematic of the intersection and traffic flow of the proposed Southeast
Arterial One and Southeast Inner Loop and the connection with County Road 104.
9. Design the final schematic of the intersection and traffic flow of the proposed Southeast
Arterial One and Southeast Inner Loop and the connection with County Road 110.
10. Design the final schematic of the intersection and traffic flow of the proposed Southeast
Arterial One and Southeast Inner Loop and the connection with Inner Loop.
Mr. Jim Briggs
November 4, 2005
Page Four
11. Completion of environmental, archaeological and geotechnical surveys and exploration
for the four lane roadway.
12. Design surveys including the transfer of validated benchmarks to the proposed area with
brass monuments at the proposed Rights -of -Way.
13. Design and submittal of WPAP reports to the TCEQ for project acceptance in the Re-
charge Zone of the Edwards Aquifer.
14. Corps of Engineers submittal and acceptance excluding a mitigation plan and
monitoring.
15. Meet regularly with the City of Georgetown Staff to review the progress of the design
and coordinate any conflicts that arise.
Mr. Jim Briggs
November 4, 2005
Page Five
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Final Design Schematics of the connection of SE Inner Loop and SH130 for the four lane
roadway.
• Project phasing for at grade intersections to elevated intersection interchanges.
• Design surveys of the project site and topographical representation of the surveys.
• Hydrology and drainage design for the four lane roadway.
• WPAP reports to be submitted to the TCEQ for project acceptance.
• Vertical geometry for both at grade intersections and elevated intersections of the four lane
roadway.
• Intersection design and signage for the four lane roadway.
• Roadway striping and signage in accordance with TMUTCD.
• Design of pull box and conduit system for future illumination.
• Design of excess cut material for future elevated intersections.
• Water quality feature design.
• Environmental, archaeological and geotechnical surveys and investigations.
• Corps of Engineer Nation -Wide Permits — It is assumed at this time that a 404 permit will
be required for two streamways and a permit 39 for permanent loss of waters ofthe U.S.
Although it can not be fully determined without investigation of the streamways and its
natural vegetation.
• Coordination with TX DOT and Williamson County.
• Contract Documents and Specifications.
If this proposal is agreeable, please return one executed originals to our office.
Sincerely,
R. David Patrick, P.E.
RDP/crc
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2005 —2006 CAPITAL IMPROVEMENTS PROJECT
FOR THE SOUTHEAST ARTERIAL ONE PROJECT
GEORGETOWN, TEXAS
TASK
The Southeast Arterial One Project
I. BASIC SERVICES
A. Final Design of the four lane roadway
$
95,800.00
B. Storm Water System for the four lane
Roadway.
$
39,600.00
C. Connection to existing city and county
roadways
$
69,500.00
D. Water Quality Systems for TCEQ
$
397700.00
E. Future Overpass Horizontal and
Vertical Design of Southeast Inner
Loop, CR 110, Direct Connects
$
74,600.00
F. Tributary Crossing Design
$
39,800.00
G. Connection to Existing Systems
$
38,000.00
TOTAL BASIC SERVICES
$
397,000.00
II. CONTRACT ADMIN/CONSTRUCTION
SERVICES
A. Bidding and Award
$
6,500.00
B. Control Staking
$
20,000.00
C. Construction Administration
$
180,000.00
TOTAL CONTRAT ADMIN SERVICES
S
206,500.00
III. OPTIONAL DESIGN SERVICES
A. Structural Design of Direct Connect
$
88,600.00
TOTAL OPTIONAL DESIGN SERVICES
$
88,600.00
IV. SPECIAL SERVICES
A. Design Surveys
$
25,000.00
B. WPAP Design & Submittals
$
7,500.00
C. Archaeological Investigations
$
16,000.00
D. Environmental Investigations
$
15,000.00
E. Geotechnical Investigations
S
14,000.00
F. Corps of Engineers Clearances
S
10,000.00
TOTAL SPECIAL SERVICES
S
87,500.00
Agenda Item Check List
Financial Impact
Agenda Item:
Agenda Item Subject: Consideration and possible action to amend the engineering contract
with Kasberg, Patrick & Associates, for services relating to change in
scope of the Southeast Arterial One (SE One) project. In the amount
of $779,600.00
Is this a Capital Improvement
Project:
Council Date:
• Yes O No
11/22/2005
link to Agenda database => p
Need Help?
Was it budgeted? 0 Yes O No
Is it within the approved budgeted amount? 0 Yes O No
If not, where is the money coming from?
G/L Account Number 400-101-6022-00
Amount Going to Council
Is there something (budgeted) that won't get O Yes 0 No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's O Yes 0 No
budget?
If so, please explain.
Does this project have future revenue Yes • No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: _i Yes 0 No
If so, what division(s)?
Prepared by: Tom Benz Date: 11/16/2005
Approval Cycle Settings
Council Meeting Date: November 22, 2005 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
First Reading of an Ordinance amending Section 10.12.090 of the Code of Ordinances relating to
speed limits and speed zones; eliminating the school speed zone on Northwest Blvd. between
Janis Drive and IH -35 Frontage Road; and adopting a school speed zone on Woodlake Drive
between FM 2338 and Wildwood Drive.
ITEM SUMMARY:
In 1996, the Council established a school speed zone on the portion of Northwest Blvd. from Janis
Drive to the southbound IH -35 frontage road to provide safer traffic conditions near two private
schools formerly located on that segment of Northwest Blvd. The two private schools have since
relocated, thereby, eliminating the need fora school speed zone along that segment of Northwest
Blvd.
A new elementary school is now located on Woodlake Drive between Williams Drive (FM 2338) and
Wildwood Drive, thereby, necessitating the creation of a school speed zone on that segment of
Woodlake Drive.
The attached ordinance eliminates the above-described school speed zone on Northwest Blvd. and
establishes a new school speed zone on the above-described segment of Woodlake Drive.
Maps showing the portions of the impacted streets are attached.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
None
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Recommend adoption.
ATTACHMENTS:
1. Proposed ordinance
2. Exhibit showing Northwest Blvd. school speed zone to be eliminated and Woodlake
Drive school speed zone to be established
Limbi s, Mark Miller,
Assistant i anager Transportation Services
for Utilities Manager
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AMENDING SECTION 10.12.090 OF THE
CODE OF ORDINANCES OF THE CITY OF GEORGETOWN, TEXAS
RELATING TO SPEED LIMITS AND SPEED ZONES; ELIMINATING
THE SCHOOL SPEED ZONE ON NORTHWEST BLVD. BETWEEN
JANIS DRIVE AND IH -35 FRONTAGE ROAD; AND ADOPTING A
SCHOOL SPEED ZONE ON WOODLAKE DRIVE BETWEEN FM 2338
AND WILDWOOD DRIVE; PROVIDING A CONFLICT CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, in 1996, the City Council of the City of Georgetown, Texas, adopted
an ordinance approving the modification of speed on Northwest Blvd to include a school
zone because two private schools were located on Northwest Blvd;
WHEREAS, the two private schools located on Northwest Blvd, between Janis
Drive and IH -35 Frontage Road, have re -located and there has been a decrease in
traffic on Northwest Blvd.;
WHEREAS, a new elementary school is located on Woodlake Drive between FM
2338 and Wildwood Drive and there has been a significant increase in traffic around the
new elementary school; and
WHEREAS, the City Council of the City of Georgetown, Texas, hereby finds that
it is necessary to eliminate the 20 -mph school speed zone along the entire length of
Northwest Blvd. between Janis Drive and the IH -35 Frontage Road and necessary to
adopt a 20 -mph school speed zone on Woodlake Drive between FM 2338 and
Wildwood Drive.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct, and are incorporated
by reference herein and expressly made a part hereof, as if copied verbatim. The City
Council hereby finds that this ordinance implements Century Plan Policy - Goals and
Strategies Statement 9.0 which states: "Citizens and commercial goods move safely
and efficiently throughout all parts of the City.", and further finds that the enactment of
this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as
Ordinance No.
Georgetown Code of Ordinances
Amendment to Chapter 10.12.090 All City Streets.
Page 1 of 3
required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. Chapter 10.12.090 of the Code of Ordinances of the City of
Georgetown, Texas is hereby amended to read as follows:
Sec. 10.12.090 All City Streets.
B. 20 Mile Per Hour Zones.
26. School Speed Zone. Woodlake Drive. Beginning at a point 260 feet
southwest of the west edge of FM 2338 and continuing southwest 900
feet, a prima facie maximum speed limit of 20 miles per hour during the
hours of 7:15 a.m. until 8:15 a.m., and 2:45 p.m. until 3:45 p.m., when
school is in session.
SECTION 3. This ordinance shall be and is hereby declared to be cumulative of
all other ordinances of the City of Georgetown, and this ordinance shall not operate to
repeal or affect any of such other ordinances, except insofar as the provisions thereof
might be inconsistent or in conflict with the provisions of this ordinance, in which event
such conflicting provisions, if any in such other ordinance or ordinances are hereby
superseded.
SECTION 4. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter
of the City of Georgetown.
Ordinance No.
Georgetown Code of Ordinances
Amendment to Chapter 10. 12.090 All City Streets.
Page 2 of 3
•...
26. School Speed Zone. Woodlake Drive. Beginning at a point 260 feet
southwest of the west edge of FM 2338 and continuing southwest 900
feet, a prima facie maximum speed limit of 20 miles per hour during the
hours of 7:15 a.m. until 8:15 a.m., and 2:45 p.m. until 3:45 p.m., when
school is in session.
SECTION 3. This ordinance shall be and is hereby declared to be cumulative of
all other ordinances of the City of Georgetown, and this ordinance shall not operate to
repeal or affect any of such other ordinances, except insofar as the provisions thereof
might be inconsistent or in conflict with the provisions of this ordinance, in which event
such conflicting provisions, if any in such other ordinance or ordinances are hereby
superseded.
SECTION 4. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter
of the City of Georgetown.
Ordinance No.
Georgetown Code of Ordinances
Amendment to Chapter 10. 12.090 All City Streets.
Page 2 of 3
PASSED AND APPROVED on First Reading on the day of November,
2005.
PASSED AND APPROVED on Second Reading on the _ day of December,
2005.
ATTEST: THE CITY OF GEORGETOWN
0
Sandra D. Lee
City Secretary
APPROVED AS TO FORM:
Patricia E. Carls, Brown & Cads, LLP
City Attorney
Ordinance No.
Georgetown Code of Ordinances
Amendment to Chapter 10. 12.090 All City Streets.
Page 3 of 3
Gary Nelon, Mayor
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SCHOOL SPEED ZONE EXHIBIT
NOVEMBER 22, 2005
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SPEED LIMIT ZONES
- School Speed Limit Zone (To Be Added)
School Speed Limit Zone (To Be Eliminated)�
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