HomeMy WebLinkAboutAgenda CC 10.12.2004Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, October 12, 2004
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: 1I Council Absent:
Patty Eason, Gabe Sensing, Doug Smith, Henry Ben Oliver
Carr, John Kirby, Farley Snell
Staff Present: - -
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City
Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary;
Minutes
Executive Session
There was no Executive Session held during this meeting.
Regular Session
E Call to Order
Called to order at 6:00 p.m.
F Pledge of Allegiance
Mayor Nelon led the Pledge.
G Comments from the dais
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief overview of the meeting procedures.
H Announcements and Comments from City Manager
Brandenburg made the following announcements:
Early voting for the November 2 Election will take place from October 18 through October 29.
Please refer to the City"s website at www.georgetown.org for early voting times and locations
The final open house regarding the bond election will be held on Monday, October 25, from 6:00 to
7:30 p.m. at the at Williamson County Maintenance Facility, located at 3151 SE Inner Loop. For
detailed information about the proposed facilities, visit the Facilities Bond Program page on the
City's website.
Public Wishing to Address Council
• John Brand regarding service from Verizon.
Brand asked for Council's attention regarding his issue. He recounted to Council his frustrations with
City Council Meeting Minutes/
Page 1 of Pages
service from Verizon. He said he discontinued service with them.
- Keith Peshak regarding review of the 4th and 8th Amendments to the Constitution of the United States
and affirmation that they do indeed apply in Georgetown and Williamson County, along with the Federal
Freedom of Information Act.
Peshak told Council he filed a Freedom of Information Request and has still not received a response
from the City. He also claimed that a Georgetown Police Officer held a shotgun on him at his
residence outside the City Limits without a warrant. He also spoke to Council about receiving a traffic
ticket. He asked to continue his information at the next meeting.
Action from Executive Session on Monday, October 25, 2004
Motion by Smith, second by Car to approve the acquisition of an easement related to the SH29 and
CR265 improvements consistent with the discussion and direction given by Council in Executive
Session last night. Approved 7-0.
Statutory Consent Agenda
K Consideration and possible action to approve the minutes of the Council Workshop on Monday, September
27, and the Regular City Council Meeting of Tuesday, September 28, 2004 — Sandra Lee, City Secretary
L Consideration of authorization for Paul Brandenburg, Georgetown City Manager, to sign a contract
permitting the Georgetown Public Library to receive direct financial aid in the amount of $6,138.00 from the
Texas State Library and Archives Commission
M Consideration and possible action regarding the annual contract renewal and additional development
and support services for the City's Issue Manager Software with ClearFrame, Inc. -- Dennis Schoenborn,
Information Technology Director
N Consideration and possible action on a Public Review Final Plat for 18.071 acres situated in the Burrell
Eaves Survey, to be known as Sun City Georgetown, Neighborhood Thirty -Three, located north of Texas
Drive — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Community
Development
Motion by Kirby, second by Carr to approve the Consent Agenda in its entirety with the correction to Item X of the
Minutes of September 28, 2004. Approved 6-0. (Oliver absent)
Legislative Regular Agenda
O Consideration and possible action authorizing library staff to purchase books from Ingram, Inc. in an
amount not to exceed $90,000 for fiscal year 200405 — Eric Lashley, Library Director and Randy Morrow,
Director of Community Services
Lashley explained the item.
Speaker, Keith Peshak, said he supports the Library because the Library could educate the Council about
the Constitution and its applicability. He said he noticed that the plan is for the Police Department to take
over the old Library building. He asked that the Library not be turned into another government building. He
said there are too many city buildings. He said he thinks the Library should stay like it is.
Motion by Sensing, second by Car to approve. Approved 6-0. (Oliver absent)
P Consideration of and possible action to approve a Resolution requesting federal Non -Primary Entitlement
Funds from the Texas Department of Transportation -- Travis McLain, Airport Manager; Tom Yantis,
Assistant City Manager
McLain explained the item. He said only one bid was received and was $160,000 over the engineer's
estimate. He said the entitlement funds of $150,000 will be added to the $500,000 already designated, and
the project will be rebid with some changes in the format with one item base bid with add alternates. This
will allow TXDOT the flexibility to pick and choose bids that fit the budget. He said direct mail notices will be
sent to as many area contractors as possible to make sure they are aware of the project.
City Council Meeting Minutes/
Page 2 of Pages
Speaker, Keith Peshak, told Council he is a pilot and aircraft owner and rents a hangar from the City. He
said he doesn't think the expansion needs to be done at the Airport to accomodate bigger planes. He
showed Council some pictures of what he considers to be large airplanes at Georgetown Airport.
Snell asked about the delay from the time the Council approved the project until now. McLain said the
selection of the design consultant designed the plans and specs and prepared the advertisement of the bid
and this was partly delayed because of receiving only one bid. Smith confirmed with McLain that this
project is for rehabilitation, not expansion.
Motion by Snell, second by Sensing. Approved 6-0. (Oliver absent)
O Consideration and possible action to renew the contract between the City of Georgetown and Prime
Controls, LP. (formerly 18C Sales) of Carrollton, Texas, for SCADA system technical services in the
amount of $48,850.00 — Mike Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager
for Utility Operations
Mayben explained the item and noted that this firm is the sole source provider in the State. Motion by
Smith, second by Kirby to approve. Approved 6-0. (Oliver absent)
R Consideration and possible action to approve a contract with Lucas Adams not to exceed $34,500 to
produce the 2005 Visitors Guide to Georgetown -- Can Miller, Tourism Coordinator; Shelly Hargrove, Main
Street Manager; and Randy Morrow, Community Services Director
Miller explained the item.
Speaker, Keith Peshak, suggested that the Visitors Guide be updated to show that the City has a thriving
commercial airport.
Snell confirmed that the amount to be supplied from the hotel/motel tax funds is a maximum of $7,000.
Miller noted that the $34,500 is the total amount to be spent on the Guide.
Motion by Sensing, second by Cart to approve. Approved 6-0. (Oliver absent)
Car left the meeting.
S Consideration and possible action to approve a resolution expressing official intent to reimburse net costs
for the purchase of the 2004/05 Capital Projects and Equipment, not to exceed $1,284,775 with proceeds
from bonds that will be issued at a later time — Micki Rundell, Director of Finance and Administration
Rundell explained the item, saying the debt will be issued in Spring of 2005. There were questions and
comments from the Council. Kirby asked and Yantis explained that the $150,000 for design is an amount
not to exceed. He said the City has not yet negotiated with Croslin and Associates to determine the exact
amount. He explained that this station will be a multi -company fire station with more bays to store reserve
apparatus. Kirby said he thinks $150,000 is too much. Rundell noted that the contract will be brought to
the Council for approval. Snell clarified that this has already been approved in the budget.
Motion by Sansing, second by Snell to approve the resolution. Approved 5-0. (Oliver and Carr absent)
T Second Readinos
1. Second Reading of an ordinance Rezoning 18.071 acres in the Burrell Eaves Survey, from A,
Agricultural District to PUD, Planned Unit Development District, to be known as Sun City Georgetown,
Neighborhood Thirty -Three, located north of Texas Drive. — Melissa McCollum, Development Planner
and Amelia Sondgeroth, Director, Planning and Development
McCollum read only the caption of the ordinance on second reading. Motion by Kirby, second by
Sensing to approve Ordinance 2004.62. Approved 5-0. (Oliver and Car absent)
2. Second Reading of an ordinance providing for the adoption of the Downtown Master Plan as a new
element of the Century Plan — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth,
Director, Planning and Development
Polasek noted that this ordinance was read for first reading in November of last year, and revisions
City Council Meeting Minutes/
Page 3 of Pages
Council Meeting Date: October 11, 2004 Item No.
EXECUTIVE SESSION
AGENDA ITEM COVER SHEET
SUBJECT:
Discussion and possible action concerning the purchase of right-of-way and easements
for improvements to SH 29 West and CR 265.
ITEM SUMMARY:
All necessary right-of-way and easements for this project have been acquired either by
Possession and Use Agreement or fee simple title, with the exception of one additional
easement needed from the Wolf Family for the relocation of a Pedernales Electric
Cooperative ("PEC") electric line in connection with the project. The easement is proposed
as a non-exclusive PUE granted to the City of Georgetown to allow other utility providers,
such as PEC to locate facilities within the easement with the City's consent.
Staff has been negotiating acquisition of the easement with the landowner based on
compensation previously approved by Council and paid to landowners on the north side
of SH 29 for the acquisition of right-of-way and easements. An informal offer has been
extended to the Wolf Family, contingent on Council approval, to pay $7.20/SF (80% of
$9.00/SF), or a total of $39,207.00 for the easement.
Staff is seeking Council approval to pay $39,207.00 to the Wolf Family for the acquisition
of subject easement.
ATTACHMENTS:
Survey of proposed easement
Submitted by:
0.125 ACRE TRACT
PORTION OF
JAY WOLF TRACT
DESCRIPTION
FN NO. 04-321(JJM)
SEPTEMBER 1, 2004
BPI JOB NO. 1262-01.997
OF A 0.125 ACRE TRACT OF LAND SITUATED IN THE CLEMENT STUBBLEFIELD
SURVEY, ABSTRACT NO. 558, BEING OUT OF THE REMAINDER OF THAT
CERTAIN 412 ACRE TRACT OF LAND CONVEYED TO JAY L. WOLF BY DEED OF
RECORD BY DEED OF RECORD IN VOLUME 422, PAGE 84 OF THE DEED RECORDS
OF WILLIAMSON COUNTY, TEXAS; SAID 0.125 ACRE TRACT BEING MORE
PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS:
COMMENCING, at a 1/2 inch iron rod with cap set for the
southwesterly right-of-way corner of that certain 0.926 Acres
Dedicated for R.O.W. for Wolf Ranch Parkway as dedicated by plat of
record in Cabinet Y, Slides 112-115 of the Plat Records of
Williamson County, Texas;
THENCE, NO2021116"W, along the westerly right-of-way line of said
0.926 acre R.O.W. Dedication, a distance of 47.72 feet the POINT OF
BEGINNING and southeasterly corner hereof;
THENCE, leaving the westerly line of said 0.926 acre R.O.W.
Dedication, over and across the remainder of s4id 412 acre tract,
along the southerly, westerly and the northerly lines hereof, the
following four (4) courses and distances:
1) S8703814411W, a distance of 20.00 feet to the southwesterly
corner hereof;
2) NO2021116"W, a distance of 219.00 feet to an angle point;
3) N47121'16"W, a distance of 54.14 feet to the northwesterly
corner hereof;
4) N87038'44"E, along a line 30.00 feet south of and parallel
with the current southerly line of State Highway 29, a
distance of 28.28 feet to the northeasterly corner hereof,
being in the westerly line of said 0.926 acre R.O.W.
Dedication from which a 1/2 inch iron rod with cap set for an
angle point in the westerly line of said 0.926 acre R.O.W.
Dedication bears N47021'16"W, a distance of 28.28 feet;
FN 04-321(JJM)
SEPTEMBER 1, 2004
PAGE 2 OF 2
THENCE, along a portion of the westerly line of said 0.926 acre
R.O.W. Dedication, being the easterly line hereof, the following
two (2) courses and distances:
1) S47021'16"E, a distance of 42.43 feet to an angle point;
2) S02021'16"E, a distance of 227.27 feet to the POINT OF
BEGINNING, containing an area of 0.125 acres (5,429 sq. ft.)
of land, more or less, within these metes and bounds.
BEARING BASIS NOTE: THE BASIS OF BEARINGS SHOWN HEREON IS PROVIDED
BY LCRA GPS SUB -HARK DATA AND IS REFERENCED TO THE NAD 83/93 HARN
HORIZONTAL CONTROL DATUM TEXAS STATE PLANE COORDINATE SYSTEM,
CENTRAL ZONE AND NAVD 88 VERTICAL CONTROL DATUM.
I, JOHN JEREMY MILLER, A REGISTERED PROFESSIONAL LAND SURVEYOR, DO
HEREBY CERTIFY THAT THE PROPERTY DESCRIBED HEREIN WAS DETERMINED BY
A SURVEY MADE ON THE GROUND UNDER MY DIRECTION AND SUPERVISION. A
SURVEY EXHIBIT WAS PREPARED TO ACCOMPANY THIS FIELDNOTE
DESCRIPTION.
BURY & PARTNERS, INC. � � / '� 9 _01M 01 M
ENGINEERS -SURVEYORS JOFI�YJER�vI�IY MILLER DATE
3345 BEE CAVE ROAD, SUITE 200 R. L. NO. 5720
AUSTIN, TEXAS 78746 STATE OF TEXAS
CITY OF GEORG£TOW711
WOJ
LF IV I
SI I L RAN
SUBD! S N
SOVjH SpN C,geAi '�
Revco FO/
0 75 150 300
SCALE: 1"= 150'
LINE TABLE
No.
Bearing
Distance
L1
S87'38'44"W
20.00'
L2
NO2'21'16"W
219.00'
L3
N47'21'16"W
54.14'
L4
N87'38'44"E
28.28'
L5
S47'21'16"E
42.43'
L6
S02'21'16"E
"227.27-
L7
NO2'21'16"W
47.72'
L8
N47'21'16"W
28.28'
L9
NO2'21'16"W
10.00'
C-7
5720
VICINITY MAP \ \ \ 9 9�eE9S Od ��
N.T.S. \BOG\ SUPJ`G
��` S(jp�1 f
Z
JUS-�H 489
f 11�J. - \ \�0 9-D7-oy
LOT I\ LOT 2 4.00 ACRES
BONNETT SUSAISION\N� L. KARR
DOC. 9804341 ,
CAB. Q, SLID. 119\120
---
-------- _—
S02.06'46"E ; STATE HIGHWAY 29 (R.O.W. VARIES)
99.8' —moi L9
387'38'44"W 529.89' /
471.60' L4 e8�
S -v, o LOT
LOT 1 SURREY L/NE / "� C4 �� b N LOT i
m
EGENd OAKS 1 �\ S\�' o z A b WOLF RA CH
1 SECTION II / �\�9� _ Q SUBDIVISI N
CA�. I, 5L. 269�>>t R\� ����� J `�° T rn CAB. Y, 5L. 'I 12
l LEGEND \p4JS 'r o BLOCK "A"
20.0' o
• 1/2" IRON ROD FOUND REMAINDER OF L1 r P.O.B.
L. WOLF LOT
O 1/2" IRON ROD SET 412 ACRES �� J 3
■ MONUMENT FOUND F P•0'C• S87'38'44"W 311.40'
P.O.B. POINT OF BEGINNING
P.O.C. POINT OF COMMENCEMENT VOL. 422 PG. 84
b SKETCH TO ACCOMPANY DESCRIPTION
Bury+Partners
OF A 0,125 ACRE TRACT OF LAND SITUATED IN THE
ENGINEERING SOLUTIONS CLEMENT STUBBLEFIELD SURVEY, ABSTRACT NO. 558, SIMON
5345 Bee Cam B.ad, Suite 200 BEING OUT OF THAT CERTAIN 412 ACRE TRACT OF
A -Un. Texas 78748 LAND CONVEYED TO JAY L. WOLF BY DEED OF RECORD WOLF RANCH
Tel. (512)328-0011 Fax (512)325-0325 IN VOLUME 422, PAGE 84 OF THE DEED RECORDS OF
Bury+Fortner., Inc. Oco"riEAt 2004 WILLIAMSON COUNTY, TEXAS
DATE: 09/01/04 FILE: H:\1262\01 \126201x26.dwg IFN No.: 04-321(JJM) IDRAWN BY: JJM PROJ. No: 1262-01
Council Meeting Date: October 12, 2004
AGENDA ITEM COVER SHEET
Item No.
SUBJECT:
Consideration and possible action to renew the contract
between the City of Georgetown and Prime Controls, LP., of
Carrollton, Texas, for Supervisory Control And Data Acquisition
(SCADA) system technical services in the amount of $48,850.00.
ITEM SUMMARY:
In May, 2001, the Georgetown City Council approved the
contract to provide technical services for the City's SCADA System.
This contract is a five-year contract renewable 'annually upon the
agreement of both the City and Prime Controls, LP. This year, both
the City of Georgetown and Prime Controls, LP. have agreed to renew
the contract from October 2004 through September 2005.
Therefore staff recommends Council approval of the contract
renewal in the amount of $48,850.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds not to exceed the amount of $48,850.00 are to be paid
from the Electric and Water Operation funds, and the Electric/AMR
Operations accounts as work is completed.
GUS BOARD RECOMMENDATION:
None - Cost is below threshold for GUS review.
STAFF RECOMMENDATION:
The staff recommends approval of the renewal of the SCADA
contract with Prime Controls.
COMMENTS:
In March 2004 I&C Sales changed their name to Prime Controls.
ATTACHMENTS:
1. Letter of agreement from
2. Notification of change
Controls.
Prime Controls, LP. Incorporated.
of name of business to Prime
Submitted By: Jim Briggs,
Assistant City Manager
for Utilities
W: Mayb
Services
815 OFFICE PARK CIRCLE I LEWISVILLE, TX 75057
PHONE 972.221-4849 1 FAX 972.420-4842
September 27, 2004
To: City of Georgetown
Attn: Mike Mayben
Tel: (512) 930-3558
Fax: (512) 930-3559
Ref: City of Georgetown Service Agreement
Prime Letter:Geo_Serv_Agr092304
Mr. Mayben
We are at that time of year when our Professional Services agreement with the
City of Georgetown comes up for renewal.
Prime Controls has very much enjoyed our relationship with the City and would
like for the service agreement to be renewed for another year. We feel that the
ongoing relationship has been beneficial for both of our organizations.
Prime Controls appreciates the opportunity to have served the City of
Georgetown over the past several years and we look forward to serving the city
in the future. Please let me know what needs to be done in orders to renew the
agreement.
Thank you for your time and consideration, and I look forward to hearing from
you soon.
Sincerely,
Prime Controls, LP
�Z-e'N";t�
James R. McMillon
SCADA Technical Service Cost Summary
2004-2005
Job Cost
Sytems Operations & Calibrations $17,000
Emergency $1,500
Park WTP Flow Meters $15,450
Capacitor Bank Automation $8,600
Sequoia Spur Pressure Control $6,300
I & •
INSTRUMENTATION & CONTROLS
WE ARE PLEASED TO ANNOUNCE OUR NAME CHANGE
EFFECTIVE
MARCH 1 ST, 2004
WE OFFICIALLY BECOME
PRIME
CoMoL
We are very pleased to announce Prime Controls, LP as the new company
name. There has been no change in company organization and we will
continue to provide the same products and superior service on which we
have built our reputation in the industry.
Our address and contact numbers remain the same. Please take note of our
new web site: www.prime-controls.com
Thank you for being one of our business associates.
We appreciate your cooperation in this matter.
Agenda Item Check List
Financial Impact
Agenda Item: SCADA Technical Services Agreement
Agenda Item Subject: Renewal of SCADA technical service contract with Prime Controls
Is this a Capital Improvement Yes • No
Project:
Council Date: 10/12/2004
link to Agenda database => 16
Need Help?
Was it budgeted? • Yes No
Is it within the approved budgeted amount? • Yes C7 No
If not, where is the money coming from?
G/L Account Number 610 -115 -5303 -AM $18,500
660-108-5806-00 $15,450
660 -108 -5204 -BP $6,300
610-106-5606-00 $8,600
Amount Going to Council $ 48,850.00
Is there something (budgeted) that won't get Yes • No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's Yes • No
budget?
If so, please explain.
Does this project have future revenue Yes 0 No
impact?
Year: Department:
If so, howl
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes • No
If so, what division(s)1
Prepared by: Walter Koopmann Date: 10/07/2004
Agenda Item Checklist: Approved on 10/07/2004
Approvers
Title
signed
Notified
Received
Status Changed
Status
Jim Bnggs
Assistant City
10/07/2004
10/07/2004
10/07/2004
10/07/2004
Approved
Jose Lara
Manager
10/07/2004
10/07/2004
10/07/4004
10/07/2004
Approved
Utility Financial
Analyst
Approval Cycle Settings