HomeMy WebLinkAboutAgenda CC 08.24.2004�f bi UNN(�Z_
Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, August 24, 2004
The Georgetown City Council will meet on Tuesday, August 24, 2004 at 06:00:00 PM at the City Council
Chambers, 101 E. 7th Street, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Brazos River Authority regarding Operations and Maintenance of the Stillhouse Raw Water Pipeline
- E.O. Sharp Butane Co., Inc. v. City of Georgetown, Texas, Cause No. A -04 -CA -299 -SS, in the United States District
Court, Western District of Texas, Austin Division
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072: Deliberation on Real Property
- Discussion and possible action concerning the purchase of right-of-way and easements for improvements to SH 29
West and CR 265
C Sec.551.074 personnel matters
- Annual review of contract and performance evaluation of City Manager
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
D Call to Order
E Pledge of Allegiance
F Comments from the dais
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
- Announcement of two vacancies on the Library Advisory Board, two vacancies on the Main Street
Advisory Board, and one vacancy on the Animal Shelter Advisory Board.
G Announcements and Comments from City Manager
- Presentation to Council of three Idea Fair People's Choice Awards won by the Georgetown CVB at the
TACVB (Texas Assoc. of Convention & Visitors Bureau) Annual Conference in Lake Conroe— Martha
Lawlor, Vice -Chair Convention & Visitors Bureau Board, and Shelly Hargrove, Convention & Visitors
Bureau Director and Main Street Manager
H Public Wishing to Address Council
City Council Agenda/August 24, 2004
Page 1 of 4
Action from Executive Session
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
J Consideration and possible action to approve the minutes of the Council Workshop on Monday, August 9,
the Regular City Council Meeting of Tuesday, August 10, and the Budget Meeting on Wednesday, August
12, 2004 — Sandra Lee, City Secretary
K Consideration of an award of the bid for licensed electrician services to Mercury Electric Company in the
estimated annual amount of $78,750.00 — Terry Jones, Purchasing Director, Mike Mayben, Energy
Services Manager, and Micki Rundell , Director of Finance and Administration
L Consideration of authorization to appoint Judy Parks as the representative to the Central Texas Library
System for the Georgetown Public Library — Judy Parks, Chair of the Library Advisory Board and Mayor
Gary Nelon
M Consideration and possible action to authorize application for a Training Grant of $6,000.00 from the
Texas Commission on Fire Protection -- Anthony Lincoln, Fire Chief
N Consideration and possible action to enter into an agreement between the City and Operations
Management International for the replacement of hypochlorite storage tanks at the San Gabriel Water
Treatment Plant for $30,866.00 — Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City
Manager for Utilities
O Consideration and possible action to enter into an agreement with Operations Management International
for distribution sampling analysis cost reimbursement for fiscal year 2003-2004 in an amount not to
exceed $25,000.00 — Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for
Utilities
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
P Discussion and possible action to approve a Resolution creating a downtown Neighborhood
Empowerment Zone — Tom Yantis, Assistant City Manager
Q Discussion, clarification and possible action regarding the Letter of Credit provision, and the Drainage
Construction of the Our Lady of the Rosary Cemetery Ordinance 2004-19 — Paul E. Brandenburg, City
Manager
R Consideration and possible action to approve a one time $50,000 grant to the Georgetown Community
Clinic with funds to come from Council contingency and legal contingency — Councilmember Doug Smith
S Consideration and possible action to approve the placement of the adoption of the proposed tax rate on a
future agenda and set a public hearing on the proposed tax increase — Micki Rundell, Director of Finance
and Administration
T Consideration and possible action on a Resolution Calling a Bond Election on Tuesday, November 2,
2004 — Micki Rundell, Director of Finance and Administration and Tom Yantis, City Manager
U Consideration and possible action on a Resolution Calling a Special Election on Tuesday, November 2,
2004, for the purpose of seeking voter response to the proposition of "The adoption of the Police Officers'
Civil Service Law" -- Sandra D. Lee, City Secretary and Patricia E. Cads, City Attorney
v Consideration and possible action to authorize an interlocal agreement with the City of Round Rock
concerning the relocation of its 30" raw water line currently located along the north side of SH 29 West —
City Council Agenda/August 24, 2004
Page 2 of 4
Jim Briggs, Assistant City Manager for Utility Operations, and Trish Carls, City Attorney
W Consideration and possible action regarding the recommendation by the Main Street Advisory Board to
update the definition of "Downtown" in Exhibit A, Chapter 2.69 of Main Street Advisory Board, Ordinance
99-30, from "Town Square historical district" to "Downtown Overlay District" -- Bryant Boyd, Chairman of
Main Street Advisory Board
X Consideration and possible action on a 2004/05 Budget recommendation from Main Street Advisory Board
for the allocation of additional funds for Wayfinding Signage -- Bryant Boyd, Chairman of Main Street
Advisory Board
Y Discussion and possible action regarding the authorization to fund, in an amount not to exceed $8,000, a
National Humane Society Inspection and Evaluation of the new Animal Shelter Facility following
construction — Ken Finn, Animal Services Manager and David Morgan, Police Chief
Z Consideration and possible action to review and accept an Agreement between the Electronic Tracking
Systems (ETS) and the City of Georgetown Police Department for delivery of a tracking system that will
assist with financial Institution robbery prevention — David Morgan, Police Chief
AA Items forwarded from the Georgetown Utility System (GUS) Board
1. Consideration and possible action to approave a contract amendment between the City of
Georgetown and Roming, Parker & Kasberg for professional services related to the design of the
Phase II EARZ remediation in the amount of $104,000.00 -- Glenn Dishong, Water Services Manager
and Jim Briggs, Assistant City Manager for Utilities.
2 Consideration of an award of the annual bid for Automatic Meter Reading equipment to various
bidders in the estimated amoount of $132,271.48 — Mike Mayben, Energy Services Manager and Jim
Briggs, Assistant City Manager for Utilities
BB Consideration and possible action of a resolution establishing an Annual Review and Amendment
Process for the Unified Development Code — Councilmember Farley Snell
CC Consideration and possible action on a Final Plat of a Resubdivision of Shell Addition, E Yz of Block 16,
being .66 acres, located on the corners of Pine, 5th and 6th Streets, at 502 Pine Street — Melissa
McCollum, Development Planner and Amelia Sondgeroth, Director of Planning & Zoning
DD Second Readings
1. Second Reading of an Ordinance of the City Council of the City of Georgetown, Texas nominating
TASUS Corporation, Inc. to the Texas Economic Development Bank as an Enterprise Project
pursuant to Chapter 2303, Subchapter F of the Texas Local Government Code; and making the
required findings supporting the nomination — Mark Thomas, Economic Development Director and Tom
Yantis, Assistant City Manager
2. Second Reading of an Ordinance Amending Section 15.04.045 of the Code of Ordinance to revise the
Development Process Fees for Planning and Zoning -- Bobby Ray, Chief Development Planner and
Amelia Sondgeroth, Director of Planning and Development
EE Public Hearings and First Readings
1. First Reading of an ordinance amending Chapter 6.25 to the Georgetown Municipal Code of
Ordinances to add non -motorized horse drawn carriages -- David Morgan, Police Chief
2. Public Hearing for a Rezoning of Dalrymple Addition, Block A, Lots 5 & 6 and Part of Lots 1 & 2,
from RS, Residential Single-family to MF, Multi -family Residential located at 1301 Hart Street and 1218
Timber Street — Bobby Ray, Chief Development Planner, and Amelia Sondgeroth, Director of Planning
& Zoning
3. First Reading of an Ordinance Rezoning Dalrymple Addition, Block A, Lots 5 & 6 and Part of Lots
1 & 2, from RS, Residential Single-family to MF, Multi -family Residential located at 1301 Hart Street
and 1218 Timber Street — Bobby Ray, Chief Development Planner, and Amelia Sondgeroth, Director of
Planning & Zoning
City Council Agenda/August 24, 2004
Page 3 of 4
4. Public Hearing on an ordinance providing for the annexation into the City of 16.2540 acres, more or
less, out of the Leroy B. Lord Survey, more particularly described as Georgetown Village Section 5 —
Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development
5. Public Hearing on an ordinance providing for the annexation into the City of 158.19 acres, more or
less, in the William Addison survey, located southwest of the Inner Loop and Maple Street
Intersection — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and
Development
6. Public Hearing on an ordinance providing for the annexation into the City of 117.804 acres, more or
less, in the Burrell Eaves Survey, north of Sun City Neighborhood 13, for Sun City Neighborhood 27
— Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development
7. Public Hearing on an ordinance providing for the annexation into the City of 23.7452 acres, more or
less, in the Frederick Foy Survey, north of Sun City Boulevard, for Sun City Neighborhood 19 — Ed
Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development
8. Public Hearing on an ordinance providing for the annexation into the City of 39.473 acres, more or
less, in the Frederick Foy Survey, west of Sun City Neighborhood 17-A, for Sun City Neighborhood
20 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and
Development
FF Consideration and possible action to authorize the Mayor to execute a contract for legal services with the
firm of Brown and Cads — Paul Brandenburg, City Manager
GG Consideration and possible action to amend the proposed 2004-2005 Annual Operating Plan (budget)
and proposed tax rate. Henry Carr - Council Member, District 4
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, and on the bulletin board located outside of the Council
Chambers, 101 East 7th Street, places readily accessible to the general public at all times, on the
day of , 2004, at , and remained so posted for at least 72 continuous
hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/August 24, 2004
Page 4 of 4
T
0.
Council Meeting Date: August 24, 2004 Item No.
PAC) DoZPtaW*0:4bW41i1+I*0; 0,I*"9
SUBJECT:
Consideration and possible action to enter into an agreement between
the City and Operations Management International for the replacement of
hypochlorite storage tanks at the San Gabriel Water Treatment Plant for
$30,866.00.
ITEM SUMMARY:
The current 5 -year CIP includes a budgeted amount of $50,000.00 for
Plant modifications necessary to maintain compliance with TCEQ or EPA
rules or otherwise improve the operation of the water treatment plants.
The OMI Operations contract provides for OMI to conduct capital
improvements at the City's water treatment facilities under mutually
agreeable terms. OMI had indicated in February 2004 that the chemical
storage tanks at the San Gabriel Water Treatment Plant needed
replacement.
This item provides for the replacement of the existing hypochlorite
storage tanks with new tanks. The total cost for replacement is
$30,866.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds in the amount of $30,866.00 are currently available and will
be paid from the Water Capital Fund.
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of this agreement for the replacement
of the hypochlorite storage tanks at the San Gabriel Water Treatment
Plant for a total of $30,866.00.
ATTACHMENTS:
OMI proposal / agreement for hypochlorite tank replacement.
tted By: [ Jim___Or
Assistant C4` y Manager,
Utility erations
Glenn Dishong —
Water Services Man r
Agenda Item: OMI Hypochlorite
Storage Tanks
Council Date: August 24, 2004
E
ared by. Glenn Dishong
: August 13, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
N/A
4. /s there something (budgeted) that won't get done because you are spending these funds? ff
so, please explain.
N/A
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? If so, how? N/A
Year.
Department:
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
None.
8. Estimated staff hours:
N/A
9. Cross -divisional impact:
None.
Finance
Review 1)L
PAGE 1 O 2
ON STANDARD AGREEMENT FOR SERVICES
This AGREEMENT is by and between Operations Management International, Inc. (OMI) and CLIENT identified below.
CLIENT and OMI are the sole PARTIES to this AGREEMENT.
OMI's Office Address: 9193 S. Jamaica Street, Englewood, CO 80112
CLIENT: City of Georgetown
CLIENT's Office Address: 113 E. e Street, Georgetown, TX 78626
PROJECT Name: PWTP Chemical Storage Tank Replacement
PROJECT Location: Georgetown, TX
CLIENT Project Number OMI Project GEORG 600 626
CLIENT requests and authorizes OMI to perform the following services:
1. Purchase and install two sodium hypochlorite storage tanks at the San Gabriel Park Water Treatment Plant
2. Provide two 3000 gallon storage tanks ($3,810 each), one transfer pump ($1,217), and other associated materials for
installation
3. Installation including labor, equipment, and removal of existing tanks ($16,803)
4. Provide hydro -testing and system startup ($1,200)
Mm'" Compensation by CLIENT to OMI will be on the basis of:
1. Owner shall pay to OMI as compensation for services performed under this Agreement a lump sum price of Thirty
Thousand Eight Hundred and Sixty Six Dollars ($30,866).
2. OMI shall invoice Owner Twenty Five Thousand Six Hundred and Forty Dollars ($25,640) upon execution of this
Agreement.
3. OMI shall invoice Owner Five Thousand Two Hundred and Twenty Six Dollars ($5,226) upon completion of these
services.
4. All payments to OMI are due and payable within thirty (30) days of the invoice date.
5. Owner shall pay interest at an annual rate equal to Wells Fargo Bank N.A.'s prime rate plus one and one half percent
(1-1/2%) (said amount of interest not to exceed any limitation provided by law) on payments not paid and received within
thirty (30) calendar days, such interest being calculated from the due date of thea
p yment.
Services covered by this AGREEMENT will be performed in accordance with the Provisions Included herewith and any
attachments referenced above. This AGREEMENT supersedes all prior agreements and understandings and may only
be changed by written amendment executed by both PARTIES. Signatures below constitute execution of this
AGREEMENT.
Approved for
By Glenn Dishong
Title Water Services
Date
(Print and sign name)
Approved for OMI (Print and sign name)
BY Roger Quayle
Title Senior Vice President
Date
PROVISIONS
The ficka ll ProvNeOr a apply to this Agreement except m modified under Compensation or Other Terms sacpons of main Agreement:
1. Authorization to Proceed
Execution of this AGREEMENT by CLIENT will be authorization for OMI to
proceed *nth the work, unless otherwise Presided for In this AGREEMENT.
2. Per Diem Rates
OMI's Per Diem Rebels, when the basis of comparxa rtion. are then, hourly or
daily rates charged for work performed on the PROJECT by OMI employees.
These rates are subject to adjustmnrtls each calendar year. The, include salary,
overheads, and fee, but do not include Direct Expenses.
1. Direct Expenses
OMI's Direct Expenses are those necessary direct costs and charges incurred
for the PROJECT including, but not limited to: (1) transportation, meals, lodging,
mail, telecwnmunicatiws; (2) subcompacts, outside services, and laboratory
tests and analyses; (3) PROJECT specific ksurmce, letters of credit and
Dads; (4) equiprnem and supplies; (5) OMI's current standard rate charges for
direct use of OMI's vehicles, computing systems. laboratories, word pmcaasing,
Printing and reproduction services, and field equipment and (6) paining
equipment required W meat health and safety regulatory requirements.
4. Cost Opinions
Any cost opinions or PROJECT econct ie avaluatiors pm tided by OMI vnll be on
a Laws Of experience and judgrrirmC but since OMI has w control over market
omdipor a or bidding procedures, OMI cannot warrant Vat bids, ultimate
crmtucVun cost, or PROJECT economics mu rot vary from these opinions.
S. Standard of Care
The standard of care applicable W OMI's services will be the degree of skill and
diligence normally employed by professionals Performing the same or similar
services at the tune OMI's services are perfrrred. OMI agrees to perform any
servos not meeting this standard without additional compensation
6. Termination
This AGREEMENT may be terminated for convenience on 30 days' written
notice, Or for cause, V either Party fags substantially to perform through no fault
of the other and does not commence correction of such nonparfomsnce Within 5
days of wrfden notice and diligently complete the correction diameter. On
termination, OMI shall be paid for all authorized work performed up to the
termination date. V termination is for convenience, OMI shall be paid termination
exPenses, such as, but not limited to, reassignment of personnel, subcontract
termination costs, and related closeout costs. If no nonce of termination is given,
relationships and obligations created by this AGREEMENT vviA be terminated
upon completion of all apPlicabie requirements of the AGREEMENT, except as
provided under AtWe'Severabilny and Survival).
7. Payment to OMI
Monthly invoices wih be issued by OMI for all Work performed under this
AGREEMENT. Invoices are due and payable on receipt. Interest at a rate of 1-
112 percent per month, or that permitted by law if lesser, will be larged on all
past -due amounts starting 30 days after date of invoice_ Payments will first be
credited to interest and ten to principal. In the event of a disputed or contested
billing, only that priion w contested shall be withheld from Payment and the
undisputed Portion shall be paid. Interest shall accrue on any contested portion
of the billing and shag be payable imrtrediabely if the contested billing is resolved
in favor of OMI.
6. Limitation of Liability
OMI's liability for CLIEN7Ts danages, in the aggregate shall not exceed the total
mrtgiensatian received by OMI from CLIENT for services Provided on the
PROJECT underthis Agreement. OMI's liability to CLIENT under this
AGREEMENT sPerifeefly excludes any and all Indirect or consequential
damages arising from the services, contemplated under this AGREEMENT. OMI
shall not be liable for fans Or civil Penalties, which may be mposed by a
mguletory agency, which are Occasioned by the provision of services under this
AGREEMENT. The n ft bons of liability shag apply whether OMI's liability arises
under breach at contract r warranty; tort, including negligence; strict liability;
statutory liability, or any other cause, except the limitations shag not apply to
w i ful misconduct or gross negligence. Said limitations shall apply to OMI's
officers, affiliated corporations, employees, and subcontractors.
9. Sevrabilfty, and Survival
if any of the Provisions contained in this AGREEMENT are halo glegal, invalid or
unenforceable, the ermorcesbilgy of the remaining Provisions shall not be
impaired thereby. Limitations of liability indemnities, and other express
representations shall sxavive termination of this AGREEMENT for any cause
10. Astreatos w Hazardous Substances
Pnoi 2or2
it is understood and agreed that, in seeking the services of OMI under this
AGREEMENT, CLIENT is requesting OMI to undertake obligations fw CLIENT's
benefit involving the presence w potartal presence of hazardous substances.
CLIENT recognizes that OM1 ,,suras no risk and/or liability for a waste or
hazardous waste site originated by other than OMI.
11. Operations Assistance and Services
CLIENT authorizes OMI to operate, modify, inspect and otherwise physically
manipulate equipment, furnishings, Property and other elements associated with
the PROJECT. CLIENT aWrorizes OMI to take such actives in these respects
as OMI coraiders necessary W meet the objectives of the PROJECT.
12. NO Conflict of interest for Future Work
If services provided by OMI under this contract do not include fW contrect
operations, full contract rrainlerarroe, or full contract utility management
CLIENT agrees that OMI shall not be precluded from proposing on Or Providing
such services to CLIENT ki the future. Information and knowledge gained by
OMI in Providing services under this contract shall not constitute a conflict of
interest le Proposing on or Providing full contract Opembors, fun contract
maintenance, or fun contract utility management
13. Interpretation
The law of the State of TEXAS shall govern the validity of this AGREEMENT, its
interpretation and Prforminc,, and any other claim related to it.
U. Third Party Bmeficlarles and Scope of Services
This AGREEMENT gives no rights or benefits to any" other then CLIENT and
OMI and has no third party beneficimas. The scope of services to be provided
to CLIENT by OMI are defined solely by this AGREEMENT, and not by any other
contract w agreement that may be associated with the Project.
15. Materials antl Samples
Any iterns, substances, materials, or samples removed from the PROJECT arm
for testing. analysis, Or Other evaluation will be returned to the PROJECT site
within 60 days of PROJECT close out unless agreed fru Otherwise. Exceptions W
this clause are items subjected W destructive testing or samples with nominal
intrinsic value, such as samples of liquid, solid or gaseous materials that are
nonhazardous- CLIENT recognizes and agrees that OMI is acting as a bailee
and at no time assumes We W sad items, substances materials, or samples.
16. Assignments
This is a bilateral personal services AGREEMENT. Neither parry shall have its
power W or vvill assign any of the duties or rights or any claim arising out of or
related to this AGREEMENT, whether arising in tort, contract or otherwise,
wiUhout the written consent of the other party. Any unauthorized asagnment is
void and unenforceable. These conditions and the entire AGREEMENT ere
b"dag on the hairs, successors, and assigns of the partes hereto.
17. Indemnification
OMI shall indemnify and hdd CLIENT harrnees from any and an claims,
damages, losses, and expanses, including litigation costs and attorney's fees, te
the extent that such are due to the negligent actions of OMI directly related to
this PROJECT. Similarly, CLIENT shall indemnify and hold OMI harmless fon
any and all claims, damages, kisses, and expenses, including Inigat w costs and
atomey's fess, te the extent that such aha due W 11060MI or inactions of CLIENT
directly related W this PROJECT. CLIENT'S indemnification of OMI specifically
extends to, but is not limited to, the Presence, discharge, release, or escape of
cantamirans of any kind, excepting only such liability as tray arise out of the
sole negligence of OMI, and mined to the extend Vat OMI is negligent in the
pertomanca of services under this AGREEMENT.
•
Council Meeting Date: August 24, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to enter into an agreement between
the City and Operations Management International for distribution
sampling analysis cost reimbursement for fiscal year 2003-2004 in amount
not to exceed $25,000.00.
ITEM SUMMARY:
The OMI Operations contract provides for the City to directly pay
for distribution sampling analysis costs for fiscal year 2003-2004. OMI
has continued to conduct the sampling of the distribution system at no
additional cost to the City. OMI has also paid for the sample analysis
costs for the distribution system. This item reimburses OMI for the
actual sampling analysis costs charged by the TCEQ approved lab to OMI.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds in the amount of $25,000.00 are currently available and will
be paid from the Water Plant Operations budget.
! GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of this agreement for reimbursement of
distribution system sample analysis costs to OMI for fiscal year 2003-
2004.
ATTACHMENTS:
OMI proposal / agreement for distribution sampling analysis cost
reimbursement.
Submitted B Jim B ig Glenn Dishong
ant ty Manager, Water Services Man ger
Utility O tions
J
Council Meeting Date: August 24, 2004 Item No. /
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to enter into an agreement between
the City and Operations Management International for the replacement of
hypochlorite storage tanks at the San Gabriel Water Treatment Plant for
$30,866.00.
ITEM SUb24ARY:
The current 5 -year CIP includes a budgeted amount of $50,000.00 for
Plant modifications necessary to maintain compliance with TCEQ or EPA
rules or otherwise improve the operation of the water treatment plants.
The OMI Operations contract provides for OMI to conduct capital
improvements at the City's water treatment facilities under mutually
agreeable terms. OMI had indicated in February 2004 that the chemical
storage tanks at the San Gabriel Water Treatment Plant needed
replacement.
This item provides for the replacement of the existing hypochlorite
storage tanks with new tanks. The total cost for replacement is
$30,866.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds in the amount of $30,866.00 are currently available and will
be paid from the Water Capital Fund.
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of this agreement for the replacement
of the hypochlorite storage tanks at the San Gabriel Water Treatment
Plant for a total of $30,866.00.
ATTACHMENTS:
OMI proposal / agreement for hypochlorite tank replacement.
ted By: ( Jim
Assistant Coy Manager,
Utility erations
Tenn uisnong
Water Services
i
Agenda Item: OMI Hypochlorite
Storage Tanks
Council Date: August 24, 2004
Prepared by: Glenn Dishong
Date: August 13, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
N/A
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
N/A
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? If so, how? N/A
Year:
Department:
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
None.
8. Estimated staff hours:
N/A
9. Cross -divisional impact.
None.
Finance
Review 11) L
PAGE 1 ar 2
ON STANDARD AGREEMENT FOR SERVICES
This AGREEMENT is by and between Operations Management International, Inc. (OMI) and CLIENT Identified below.
CLIENT and OMI are the sole PARTIES to this AGREEMENT.
OMI's Office Address: 9193 S. Jamaica Street, Englewood, CO 60112
CLIENT: City of Georgetown
CLIENT's Office Address: 113 E. a Street, Georgetown, TX 78626
PROJECT Name: PWTP Chemical Storage Tank Replacement
PROJECT Location: Georgetown, TX
CLIENT Project Number: OMI Project GEORG 600 626
CLIENT requests and authorizes OMI to perform the following services:
1. Purchase and install two sodium hypochlorite storage tanks at the San Gabriel Park Water Treatment Plant
2. Provide two 3000 gallon storage tanks ($3,810 each), one transfer pump ($1,217), and other associated materials for
installation
3. Installation including labor, equipment, and removal of existing tanks ($16,803)
4. Provide hydro -testing and system startup ($1,200)
' Compensation by CLIENT to OMI will be on the basis of:
1. Owner shall pay to OMI as compensation for services performed under this Agreement a lump sum price of Thirty
Thousand Eight Hundred and Sixty Six Dollars ($30,866).
2. OMI shall invoice Owner Twenty Five Thousand Six Hundred and Forty Dollars ($25,640) upon execution of this
Agreement.
3. OMI shall invoice Owner Five Thousand Two Hundred and Twenty Six Dollars ($5,226) upon completion of these
services.
4. All payments to OMI are due and payable within thirty (30) days of the invoice date.
5. Owner shall pay interest at an annual rate equal to Wells Fargo Bank N.A.'s prime rate plus one and one half percent
(1-112%) (said amount of interest not to exceed any limitation provided by law) on payments not paid and received within
thirty (30) calendar days, such interest being calculated from the due date of the payment.
Services covered by this AGREEMENT will be performed in accordance with the Provisions included herewith and any
attachments referenced above. This AGREEMENT supersedes all prior agreements and understandings and may only
be changed by written amendment executed by both PARTIES. Signatures below constitute execution of this
AGREEMENT.
wpprovea Tor cutN 1
By Glenn Dishong
Title Water Services
Date
name)
for OMI (Print and sign
By Roger
Title Senior Vice President
Date
PROVISIONS
The following Provisions apply to this Agmmmft except as modified under Compensation or Other Terms sections of mainAgreement:
1. Autbnri)aenn rn o........
Execution of this AGREEMENT by CLIENT will be aWarizab. for OMf o
Proceed with the work. unless Otherwise Provided for in this AGREEMENT.
2. Par Otem Rates
OMI's Par Diem Rates, when the basis Of , are prose hourly or
daily rates charged for work Performed on the PROJECT by OMI employees.
These ratssare subject o adjuatnents each calendar year. They include salary,
Wellheads, and fee, but do curt include Direct Expense,.
3. Direct Expenses
OMI's Direct Expenses are those necessary direct costs and charges incurred
for the PROJECT inducing, but not Invited to: (1) transportation, meals, lodging,
mail, telecommunications: (2) subcontracts, outside services, and laboratory
tests and analyses; (3) PROJECT specific insurance, letters of credit and
bonds; (4) equipment and supplies; (5) OMI's current standard rate charges for
direct use of OMN vehicles, Computing systems, laboratories, word processing,
printing and repnoduction services, and field equipment and (6) reining
equipment required to meet health and safoty regulatory requirements.
!. Cost Opinions
Any cost opinions or PROJECT econorrhic evaluations provided by OMI will be on
a basis of OU MOr ce and judgment but since OMI has no control over market
conditions or bidding procedures, OMI Cannot warrant that bids, ultimate
construction cost, or PROJECT economics will rot vary from mese opinions.
5. Standard of care
The standard of Care applicable to OMI's services will be the degree of skill and
diligence normally employed by professionals performing the same or similar
smites at the time Omrs services are performed. OMI agrees o perform any
smites not meeting this standard without additional canPa+sation.
6. Termination
This AGREEMENT may be terminated for convenience on 30 days written
notion, or for cause, if either Party fails substantially to perform through no fault
of the other and does not commence OoractOn Of such nOnperormance, withln 5
days Of written notice and diligently complete the Corti thereafter. On
termination, OMI shall be paid for all authorized work performed up to the
termination data. if termination is for convenience, OMI shall be paid termination
expenses. such as, but not limited to, reassignment of person el, subcontract
termination casts, and related closeout toss. if rid notice of termination is given,
relationships and obfgations Created by this AGREEMENT will be terminated
upon completion of all applicable requirements of this AGREEMENT, except as
Provided under Aricle -Severability and Survival).
7. Payment to OMI
Monthly involces will be issued by OMI for all work performed under this
AGREEMENT. Invoices are due and payable on receipt interest at a rate of 1-
112 parted[ per month, or that permitted by law If lesser, will be charged on all
pastthxe amounts starting 30 days after data of invoice. Payments win first be
Credited to interest anti tan to principal. In the eventof a disputed of contested
billing, only that Panton so contested Stan be withheld from Payment and the
undisputed Porton shall be paid. Interest shall accrue on any contested portion
of the billing and Shan be payable immediately if the c'orhtesad billing is Medved
in favor of OMI.
8. Limitation of Liability
DMI's liability for CLIENrs damages, in the aggregate, shall not exceed the total
compensation received by OMI frau CLIENT for smites provided on the
PROJECT underthis Agreement. OMI's liability to CLIENT undar tris
AGREEMENT specifically excludes any and all indirect or consequential
damages ansahg from the services contemplated under this AGREEMENT. OMI
shell not be liable for fines or civil penalties, which may be imposed by a
m9uaory agency, which are occasioned by the provision of services under this
AGREEMENT. The limitations of liability shall apply whether OMI's liability arises
under breach of contract a warm tort, including negligence, strict liability:
statutory liability; or any oyer Cause. except the limitations shall not apply to
willful misconduct or gross negligence. Said limitations shall apply to OMI's
officers, affunated corporations, employees, and subcontactos.
9. Severabllfty and Survival
If any of to Provisions contained In this AGREEMENT are held illegal, invalid or
unenforceable, the enforoeablidy of the remaining proviaiens shah not be
impaired thereby. Limitations of lability indemnities, and other express
representations shall survive termination of this AGREEMENT for any Cause.
10. Asbestos or Hazardous Substances
PAee 2 o= 2
It is understood and agreed that, in seeking the services of OMI ander this
AGREEMENT, CLIENT is requesting OM1 to undertake obligations
for CLIENT'S
bmefit Involving the presence w potential Presence of hazardous substances.
CLIENT recognizes that OMI assumes no risk and/or liability for a waste or
hazardous waste site onginated by other than OMI.
11. Operations Assistance and Services
CLIENT authorizes OMI to operate, modify, inspect and Otherwise physically
manipulate equipment, fumishings, property and other elements associated with
the PROJECT. CLIENT authorizes OMI to take such actions in these respects
as OMI considers necessary to meet the Objectives of the PROJECT.
12. No Conflict W Interest for Future Work
If services Provided by OMI under this contract do not include full Contract
operations, fun Conrad makHermice, Or full contract utility management
CLIENT agrees that OMI shall not be precluded from proposing on Or prcv ding
such services o CLIENT in the f sure. Information and knowledge gained by
OMI in providkg services order this contract shell no c«aititinte a conflict of
interest in proposing on Or Providing full contract Operations, bull contact
maintenance, or full contract utility managenhent
13. interpretation
The law of the Sate of TEXAS shall govern tai validity of this AGREEMENT, its
interpretation enol Performance and any Other claims related Cit.
14. Third Patty Beneficiaries and Scope of Services
This AGREEMENT gives no rights or benefits to anyone Other than CLIENT and
OMi and has no turd party berieficianes. The scope of sarvices to be provided
to CLIENT by OMI are defined solely by tris AGREEMENT, and not by any affair
contract or agreement that may be associated with the Project.
15. Materials and Samples
Any items, substances, matenals, Or samples removed from the PROJECT site
for testing, analysis, or other evaluation wig be returned to the PROJECT site
within 60 days of PROJECT close-out unless agreed to otherwise. Exceptions o
this clause are items subjected to du;t
esbve testrg a samples with ruminal
intrinsic value, such as samples of liquid, solid or gaseous materials that aro
nOnta nardo i, CLIENT recognizes and agrees teat OMI is acting as a bailee
and at no time assumes title to said iems, substances, materials, or samples.
16. Assignments
This is a bilateral Personal services AGREEMENT. Neither party shat have the
Poorer to or will assign any of the duties or rights or any daim arising out of or
related to this AGREEMENT, whether ansug in tort, contract m Orm ise,
without the written consent of the oder party. Any uauthorized as,"nment is
void and unsnioc ielhis These Corditons and the entre AGREEMENT are
bddsg on the heirs, successors. ant assigns of the partes name,
17. Indemnification
OMI shall indemnify and hold CLIENT harmless from any and all claims,
damages, losses, and expenses, including litigation costs and ataney's ices. to
the extent that such are due to the negligent actions of OMI directly related o
this PROJECT Similarly. CLIENT shall indemnify and hold OMI harmless from
any and all claims, damages, losses, Ord expenses, including litigation costs and
etomeY's fees, to the extent that such are due to actions or inactions of CLIENT
directly related to this PROJECT. CLIENT's indemnification of OMI specifically
extends to, but is not limited to, the praseroe, discharge, release, a escape of
contaminants of any kind, excepting only such liability as may arise out of the
sole negligence of OMI, and limited to the extent that OMI is negligent in the
performance of services under this AGREEMENT.
•r ,
i
Council Meeting Date: August 24, 2004 Item No. 0
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to enter into an agreement between
the City and Operations Management International for distribution
sampling analysis cost reimbursement for fiscal year 2003-2004 in amount
not to exceed $25,000.00.
ITEM SUMMARY:
The OMI Operations contract provides for the City to directly pay
for distribution sampling analysis costs for fiscal year 2003-2004. OMI
has continued to conduct the sampling of the distribution system at no
additional cost to the City. OMI has also paid for the sample analysis
costs for the distribution system. This item reimburses OMI for the
actual sampling analysis costs charged by the TCEQ approved lab to OMI.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds in the amount of $25,000.00 are currently available and will
be paid from the Water Plant Operations budget.
GUS BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of this agreement for reimbursement of
distribution system sample analysis costs to OMI for fiscal year 2003-
2004.
ATTACHMENTS:
OMI proposal / agreement for distribution sampling analysis cost
reimbursement.
Submitted B Jim B ig Glenn Dishong
ant 'ty Manager, Water Services Man ger
Utility O tions
Agenda Item: OMI - Distribution
Sampling
Council Date: August 24, 2004
Prepared by: Glenn Dishong
Date: August 13, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
Water Plant Operations Fund (660-109)
4. Is there something (budgeted) that won't get done because you are spending these funds? If
o, please explain.
No.
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? If so, how? N/A
Year.
Department.
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
Future costs for distribution sampling analysis have been included in the FY 2004-2005
budget for direct payment by the City.
8. Estimated staff hours:
None.
9. Cross -divisional impact:
None.
Finance
Review
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Council Meeting Date:
•
August 24, 2004
AGENDA ITEM COVER SHEET
Item No. /,Ii - 1
SUBJECT:
Consideration and possible action to approve a contract amendment
between the City of Georgetown and Roming, Parker & Kasberg L.L.P. for
professional services related to the design of the Phase II EARZ
remediation in the amount of $104,000.00.
ITEM SUMMARY:
Chapter 213 - Edwards Aquifer Recharge Zone (EARZ) rules of the
TAC requires the testing of wastewater collection system mains, 6" and
larger in diameter, to locate structural damage and defects that
potentially pose a threat to the Edwards Aquifer, once every five
years. The final report of the second phase of testing was submitted
by GSWW to the City on May 1, 2004.
The report identified 326 total system flaws consisting of both
infiltration (water leakage into system) and exfiltration (water
leakage out of system). Although GUS intends to repair all flaws in
a timely manner, the Chapter 213 rules require that all exfiltration
flaws must be repaired within 12 months of the date reported (May 1,
2005.)
This item provides for the engineering services related to all of
the exfiltration defects found during the first phase of EARZ testing.
• The total cost for engineering services is $104,000.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds will come from the Wastewater Capital Fund 651-101-6618-00.
GUS BOARD RECOMMENDATION:
GUS Board recommended approval of the contract amendment at their
August 17, 2004 meeting. Approved 4-0, Smith, Young, and Hunnicutt
absent.
STAFF RECOMMENDATION:
Staff supports a recommendation by the GUS Advisory Board for the
contract amendment for engineering services by RPK.
COMMENTS:
None.
ATTACHMENTS:
Proposal
Submitted by:
Assi
from Roming, Parker
lg� Glenn W. vices Ma
ant t Manager Water Services Ma
iii ations
L(ENG)
da Item: Phase 11 EARZ Repairs Prepared by: Glenn Dishong
cil Date: August 24, 2004 Date: August 6, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
No — Currently proposed for FY 04/05 Budget
2. Is it within the approved budgeted amount?
3. If not, where is the money coming from?
Wastewater Capital Fund
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
No.
5. Will this have an impact on the next year's budget?
Yes. Reduction in CIP budget by $104,000.
6. Does this project have future revenue impact? If so, how?
Year. N/A
Department., N/A
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
Completion of this project is expected to reduce inflow into the Dove Springs Basin, thereby reducing the cost of
operation for the Dove Springs WWTR Cost savings would materialize as both a reduction in volumetric
charge by BRA and a reduction in pumping costs (electricity) at the lift stations and WWTP.
8. Estimated staff hours:
N/A
9. Cross -divisional impact.,
N/A
Finance
Review Pq
AMENDMENT DATED JULY 28, 2004
x TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
• FOR PROFESSIONAL SERVICES FOR
THE EDWARDS AQUIFER RECHARGE ZONE
WASTEWATER REHABILITATION PHASE H PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment Dated July 28, 2004 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
July 28, 2004.
Executed in duplicate original this day of 2004 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Party of the First Part:
CITY OF GEORGETOWN, TEXAS
• Patricia E. Carls Gary Nelon
City Attorney Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
ROMING, PAPARKER& KASBE G, L.L.P.
By: R. DDaavid Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the Z"d day of Ak j,.4.o —
2004
. D ' a n. Printed name: a 0 a is M . V1A L• r 6Rs
Notary Public Commission Expires: 11-27-05
....".'lY.; DORIS M. WALTERS
Nofary Publb, SYafe of Texas
+, My Commission EVIres
Dtcomber 27, 2005
Exhibit A
(Updated July 28, 2004)
• This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of basic and
special services required for developing construction plans, specifications and contract documents for
the Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase II Project.
The attached letter details the services and associated charges for the proposed work.
ROMING, PARKER & KASBERG, L.L.P.
CONSULTING ENGINEERS
One South Main
• Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail@rpkengineers.com
WM. MACK PARKER, P.E.
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
July 28, 2004
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
W. CLAY ROMING, P.E.
Partner Emeritus
Re: City of Georgetown
Proposal for Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase II
Georgetown, Texas
Dear Mr. Briggs:
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for wastewater improvements for:
• The Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase H
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope
and economic and technical evaluation of feasible alternatives. Services during this phase include:
1. Obtaining and reviewing available data and consulting with the City to clarify and
define the CITY's requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others additional
data or services. These additional services may include photogrammetry,
investigations and consultations, compilation of hydrological data, traffic studies,
materials engineering, assembly of zoning, deed, and other restrictive land use
information, and environmental assessments and impact statements.
Mr. Jim Briggs
' July 28, 2004
Page Two
•
3. Identifying and analyzing requirements of governmental authorities having jurisdiction
to approve the design of the project, and participating in consultations with such
authorities.
4. Providing analyses of the CITY's needs, planning surveys, and comparative
evaluations of prospective sites and solutions.
5. Providing a general economic analysis of the CITY's requirements applicable to
various alternatives.
6. Consulting with the CITY, reviewing preliminary reports, clarifying and defusing the
project requirements, reviewing available data, and discussing general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
7. Advising the CITY as to whether additional data or services are required, and
assisting the CITY in obtaining such data and services.
8. Obtain plans and information on facilities that have been updated after analysis of the
wastewater system.
9. Assist the City of Georgetown in recordkeeping issues associated with the EARZ
Program.
10. Analyze the existing utilities and incorporate into the preliminary plan.
FINAL DESIGN PHASE. This phase of project development is undertaken only after the CITY
has approved the preliminary engineering phase material. The basic services for the final design
phase includes:
1. Preparing construction drawings and specifications showing the character and extent
of the project based on the accepted preliminary engineering documents.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
Mr. Jim Briggs
' July 28, 2004
Page Three
4. Preparing basic documents related to construction contracts for review and approval
by the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings, specifications,
and other contract documents.
6. Meet regularly with the City of Georgetown Staff to review the progress of the design
and coordinate any conflicts that arise.
BIDDING PHASE. (If Required) Services under this phase include:
1. Assisting the CITY in advertising for and obtaining bids for each separate prime
construction contract, maintaining a record of prospective bidders to whom bidding
documents have been issued, attending pre-bid conferences, and receiving and
processing fees for bidding documents.
2. Issuing addenda as appropriate to interpret, clarify or expand the bidding documents.
3. Assisting the CITY in determining the qualifications and acceptability of prospective
constructors, subcontractors and suppliers.
4. When substitution prior to the award of contracts is allowed by the bidding
documents, consultation with and advising the CITY as to the acceptability of
alternate materials and equipment proposed by the prospective constructors.
5. Attending the bid openings, preparing bid tabulation sheets and providing assistance to
the CITY in evaluating bids or proposals and in assembling and awarding contracts
for construction, materials, equipment and services.
Mr. Jim Briggs
July 28, 2004
Page Four
•
CONSTRUCTION PHASE. Services under this phase involve consulting with and advising the
CITY during construction and are limited to those services associated with performing as the
CITY's representative. Such services comprise:
1. Preparing for and conducting a pre -construction conference and issuing a Notice to
Proceed on behalf of the CITY.
2. Reviewing shop and erection drawings submitted by the constructors for
compliance with design concept.
3. Reviewing laboratory, shop and mill test reports on materials and equipment.
4. Visiting the project site weekly as construction proceeds to observe and report on
the progress and the quality of the executed work.
5. Issuing necessary interpretations and clarifications of contract documents,
preparing change orders requiring special inspections and testing of the work, and
making recommendations as to the acceptability of the work.
• 6. Preparing sketches required to resolve problems due to actual field conditions
encountered.
7. Preparing record drawings from information submitted by the CONTRACTOR.
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing facilities
• Research of existing utilities
• Research of existing wastewater system
• Contract Documents and Specifications
• Project to be bid and contracted
• Construction Administration
• Construction Staking
• As -built drawings delivered to the City of Georgetown in both hard and electronic
format
Mr. Jim Briggs
i July 28, 2004
Page Five
•
GEOTECB NICAL INVESTIGATION. Geotechnical investigations will not be provided by
RPK under this contract.
If this proposal is agreeable, please return an executed original to our office.
Sincerely,
R. David Patrick, P.E.
RDP/crc
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2004- 200%CAPITAL IMPROVEMENTS PROJECT
FOR THE EDWARDS AQUIFER RECHARGE ZONE WASTEWATER
REHABILITATION PHASE II
GEORGETOWN, TEXAS
TASK
Edwards Aquifer Recharge Zone
Wastewater Rehabilitation Phase H
I. BASIC SERVICES
A.
Preliminary Engineering
$
21,000.00
B.
Final Design Phase
$
37,500.00
C.
Bidding
$
3,500.00
D.
Construction Administration
$
20,500.00
TOTAL BASIC SERVICES
$
82,500.00
II. SPECIAL SERVICES
A.
Design Surveys
$
14,500.00
B.
Construction Staking
$
4,500.00
C.
TCEQ Submittals
$
2,500.00
TOTAL SPECIAL SERVICES
$
21,500.00
/`
Council Meeting Date: August 24, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to authorize an interlocal agreement with the City of
Round Rock concerning the relocation of its 30" raw water line currently located along the
north side of SH 29 West
ITEM SUMMARY:
The City of Round Rock ("Round Rock") currently owns and operates two raw water supply
lines located within State right-of-way along SH 29 West; one on the north side of the road
and one on the south.
TxDOT's original plan was to widen SH 29 equally to the north and south, which would
have required the relocation of both water lines. In an effort to avoid the substantial
expense of relocating both water lines, Round Rock requested that additional right-of-way
be acquired along the north side of SH 29, thereby, allowing the road to shift to the north
and the south water line to remain in place. In exchange therefor, the City of Round Rock
has agreed to pay for the necessary ten feet (10') of additional right-of-way being required
to allow the south water line to remain in place. Since a total of twenty feet (20') of right-of-
way is being acquired on the north side of SH 29, Round Rock has accepted responsibility
for fifty percent (50%) of all right-of-way acquisition costs related to the project.
The attached interlocal agreement sets out the terms of the proposed agreement, which
was approved on July 8, 2004 by City of Round Rock Resolution No. R-04-07-08-9175.
FINANCIAL IMPACT:
Initial budget for the purchase of right-of-way for the SH 29 Widening project was
approximately $1,200,000.00. It is anticipated that as a result of this agreement, the City
of Georgetown's share of the total actual right-of-way costs will fall well within the budgeted
amount. (GTEC Account No. 400 -101 -6017 -WR)
ATTACHMENTS:
Proposed interlocal agreement
Round Rock Resolution No. R -04-07-08-9F5
Submitted By: Patricia E. Carls, Brown & Carls,
ity Attorney
INTERLOCAL AGRFF,MFNT
'this Interlocal Agreement ("Agreement") is made and entered into by and between the
CITY OF ROUND ROCK, TEXAS ("Round Rock"), a (tome rule municipal corporation of tic
State of Texas and the CITY OF GEORGETOWN ("Georgetown"), a ]ionic rule municipal
corporation of the State of Texas.
R FC1TA LS
WHEREAS, the Texas Interlocal Cooperation Act allows local governments to contract
with one another to perform governmental functions and services; and
WHEREAS, Round Rock and Georgetown mutually desire to be subject to the provisions
of the Texas Government Code, Chapter 791, the Interlocal Cooperation Act, specifically
Sections 791.011 and 791.028 regarding contracts to perforin governmental functions and
services; and
WI IERL'AS, pursuant to an Advance Funding Agreement with the Texas Department of
Transportation ("TxDOT') for the widening of SA 29 from a 4 -lane rural section to a 4 -lane
urban section, Georgetown is required to acquire the minirnurn right of wary width of 130 feet,
corner clips at intersecting streets, and any additional right of way deemed necessary by TxDOT
to complete the widening of 51129 (the "Roadway Projeet'); and
WHE'RF,AS, Simon Property Group has acquired a 101 -acre site at the southwest corner
of IFI -35 and SH 29 on which on which to locate a podestrian-oriented shopping center (the
"Simon Project"), which is the subject of a development agreement between a Simon affiliate
and Gwrgetown; and
WHEREAS, the Roadway Project and the Simon Project both contemplate the widening
of SH 29 by TxDOT from I11-35 to a point cast of River Chase Blvd. as shown on the attached
Axlribit A; and
WHEREAS, die City of Georgetown is acquiring the necessary right-of-way and
casements for the Roadway Project on behalf of TxDOT as required by the TxDOT Advance
Funding Agreement; and
WHEREAS, Round Rock owns and operates two (2) raw water lines located in the right
of way o1'Stl 29 (one on the north side of SII 29 (the "North Water Linc') and one on the south
side of S11 29 (the "South Water Line")), both of which lines would have to be relocated to
accommodate the widening of SH 29 as contemplated by the Roadway Project; and
Inter local Aivccntcnt belwMll Cilyuf GcOrgetuwn and City ol'Round Rock C&04,07 -09-9F5) - -
Regarding the relocation of Rouud Rock's 30" taw water line
along tlw notch side of SH 29 West
forte -'--29!19
Page I of7
WHEREAS, in lieu of relocating both water lines, Round Rock and Georgetown have
determined that the widening of Sit 29 as contemplated by Ilse Roadway Project can be
accomplished by moving only the North Water Linc; acquiring additional right-of-way along the
north side of SH 29 to allow the South Water Line to remain in place at this time; and relocating
the North Water Linc within the existing CR 265 right-of-way; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the parties agree as follows:
L Georgetown's Duties and Responsibilities
I.I. Georgetown agrees to:
I.I.I. Acquire right-of-way as necessary along the north side of SH 29 (the "S11 29
North Right -of -Way") to accomplish the Roadway Project as required by
TxDOT and to allow the South Water Line to remain in place at this time.
1.1.2. Obtain surveys from a certified professional land surveyor for the SH 29 North
Right -of -Way.
1.1.3. Pay fifty percent (500%) of the final costs of acquiring the SH 29 North Right -of -
Way, including any damages to the remainder, with the exception of Parcels 6 and
7. As to Parcels 6 and 7, the costs of acquiring the SH 29 North Right -of -Way
shall be shared on a 50-50 basis, but 100a/o of any damages to the remainder on
Parcels 6 and 7 shall he solely the responsibility of Round Rock.
1.1.4. Work to acquire the Sit 29 North Right -of -Way and related eacemcnt(s)
consistently with the terms of this Agreement.
1.2. Georgetown agrees that, subject to the foregoing conditions and to face majuele events
beyond its control, it will use its best efforts to complete the foregoing activities in a
timely manner in order to comply with the schedule for completion of the Roadway
Project by June 30, 2005.
1.3. To the extent allowed by late and subject to Round Rock's compliance with the terms of
this Agreement, Georgetown further agrees to Round Rock's placement of its North
Water Line in the existing Georgetown portion of the CR 265 right-of-way.
Interksmal Agreement between City of Gwxgclown and City of Round Rock
Regarding the rcktcalion of Rounel Rock's 30" raw water line
along the north side of SII 29 Wmi
?99i
Page 2 ul'7
2. Round Rock's Responsibilities
2.1. Round Rock agrees to:
2.1.1. Obtain surveys, pay 100% of all costs, and take all other actions necessary to
relocate the North Water Line from the north side of SN 29 to the existing CR 265
right of way. Round Rock agnocs that, subject to farce majuere events beyond its
control, it will use its best efforts to relocate its North Raw Water Linc in a timely
manner in order to comply with (fie schedule lbr completion of the Roadway
Project by June 30, 2005.
2.1.2. Within thirty (30) days of receipt of a written request from Georgetown, pay to
Georgetown its portion of the costs associated with acquiring (fie SH 29 North
Right -of -Way calculated as follows: filly percent (50"/0) of the final costs of
acquiring the Sll North Right -of -Way, including any damages to the remainder,
with the exception of Parcels 6 and 7. As to Parcels 6 and 7, the costs of
acquiring the S11 29 North Right -of -Way shall be shared on a 50-50 basis, but
1001/6 of any damage to the remainder of Parcels 6 and 7 shall he solely the
responsibility of Round Rock.
2.2. At its option and expense, Round Rock may employ a certified public accountant to
audit Georgetown's records to verify the SH 29 North Right of Way acquisition costs.
23. Upon request of the Texas Depariment of Public Transportation relocate the South
Water Line.
3. TERM
3d. This Agreement shall continue until the parties have each fulfilled their respective
responsibilities hereunder, unless sooner tenminated in accordance with Section 4,
below.
4. TERMINATION
4.1. A party may terminate the Agreement for breach of any provision of this Agreement
after providing written notice of the alleged breach to the other party, and allowing the
other party at leave thirty (30) days after receipt of the written notice in which to cue the
alleged breach.
Interlocal Agreement between City of Georgetown cod City of Routed Rock
Ruprding the rckx ttion of Round Rock's 36' raw water line
along the north side of Sit 29 West
61 e _ 14
Page 3 of 7
w
5. NOTICES
5. 1. All notices, demands and requests, including invoices which may be given or which are
required to be given by either party to the other, and any exercise of a right of
termination provided by this Agreement, shall be in writing and shall be deemed
effective when: (i) personally delivered to the intended recipient; (ii) two (2) days alter
being sent, by certified or registered mail, return receipt requested, addressed to the
intended recipient at the address specified below; (iii) delivered in person to the address
set forth below for the party to whom the notice was given; (iv) deposited into the
custody of a recognized overnight delivery service such as Federal Express Corporation,
Emery, or Lone Star Overnight, addressed to such party at the address specified below;
or (v) sent by facsimile, telegram or telex, provided that roe:ipt for such facsimile,
telegram or telex is verified by the sender and followed by a notice sent in accordance
with one of the other provisions set forth above. For purposes of this Section, the
addresses of the parties fur all notices are as follows (unless changed by similar notice in
writing given by the particular person whose address is to be changed):
City of Round Rock City of Georgetown
Attn: City Manager Attn: Assistant City Manager - Utilities
221 East Main Street P_O. Box 409
Round Rock, Texas 78664 Georgetown, Texas 78627-0409
Phone: (5 12) 218-5565 Phone: (512) 930-3889
Fax: (512) 218-7041 Fax: (512) 930-3659
6. MISCELLANEOUS
6.1. Entire Agee This Agreement constitutes the entire agreement of the parties
regarding the subject matter contained herein. The parties may not modify or amend this
Agreement, except by written agreement approved by (lie governing bodies of each party
and duly executed by both parties.
6.2. Approval. This Agreement has been duly and properly approval by each party's
governing body mid constitutes a binding obligation on each party.
6.3. Assi gm�. Except as otherwise provided in this Agreement, a party may not assign
this Agreement or subcontract the performance of services without first obtaining the
written consent of the other party.
6.4. Non-Wiver. A party's failure or delay to exercise right or remedy docs not constitute a
waiver of the right or remedy. An exercise of a right or remedy under this Agreement
does not prelude the exercise of anther right or remedy. Rights and remedies under
Interlocal Agru:mwa IkL%Ycen City of Georgetown and City of Round Rock
Regarding dw relocation of Rowel Rock's 30" raw a^awr line
atonp. rbc north side of SII 29 West
Jwrw--r%a@t
raga 4 of 7
1,
this Agreement are cumulative and arc not exclusive of other rights or remedies provided
by law.
6.5. Paragraph Ileadi s. The various paragraph headings are ntscriLd for convenience of
reference only, and shall not affect the meaning or interpretation of this Agreement or
any section thereof.
6.6. Attorneys' Fees. In any lawsuit conuming this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys' tees from the nonprevailing party, plus all out-
of-pocket expense such as deposition costs, telephone calls, Iravel expenses, expert
witness fees, court costs, and other reasonable expenses.
6.7. Sev(rability. The parties agree that in the event any provision of this Agreement is
declared invalid by a court of competent jurisdiction that part of the Agreement is
severable and the decree shall not affect the remainder of the Agreement. The reminder
of the Agreement shall be in full force and effcel.
6.& Venue. The parties agree that all disputes that arise out of this Agreement are governed
by the laws of the State of Texas and venue for all purposes herewith shall be in
Williamson County, Texas.
6.9.Opgn Mectinas. The parties hereby represent and affirm that this Agreement was
adopted in an open meeting held in compliance with the Texas Open Meetings Act
(Tex., Gov. Cod Ch. 551).
AP ROVED by the City Council for the City of Round Rock, Tcxas, in its meting held
on the: _ day of the month of .... J(jQY , 2004, and executed by its authorized
representatives.
APPROVED by the City (council for the City of Georgetown, Texas, in its meeting held
on ere clay of the month of 2004, and executed by its authorized
representatives.
EFFECTIVEon the latest dale of approval indicated above.
CITY OF ROUND ROCK, TEXAS
IIY
'May
Round Rock, Texan
Interlocal Agn:ement between City of (ieorgelowu and City of Round Rock
Regarding dw ret(wation of Round Rock's 30" raw water line
nlcurg Ow nosh side of SII 29 Wast
lune ---2M#
Page 5 0f 7
ATTEST:
(;I IRISTINE R. MAR'I'INgmY(.AtySccrc�t�aryo
APPkZOVED AS TO,FORM:
City Attorney for City of Round Rock
APPROVED by the City of Georgetown, in its meeting held on the _. _ day of the
month of - 2004, and executed by its authoriuxl representatives.
CITY OF GEORGETOWN, TEXAS
By: - - - --
GARY NELON, Mayor
Gcorgctown, 'Texas
A'1TEST:
SANDRA D. Ll?E, City Secretary
APPROVED AS TO FORM:
Patricia E. Carls, Brown & Carls, LIT
City Attorney for City of Georgetown
Interco al Agrecraenl belwcen City of Gwrgctown and City of Round hock
Regrading the relocation of Rrmnd Rock's 30" raw water line
along the with side of Sl129 West
4wi-- ;-coo+
Page v of 7
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PROJECT LAYOUT
6EG4 -0 EW PROJECT
RESOLUTION NO. R -04-07-08-9F5
WIIERIiAS; chapter. 791 of the Texas Government Code, V.T.C.A.,
authorizes local governments and agencies of the state to enter into
agreement, with one another to perform governmental functions and
services. and
WI11iREAS, the City of Round Rock wishes to enter into an
Tnterlocal Agreement with the City of Georgetown for the relocation of
the waterline relating to SH -29 road improvements for Georgetown's
Simon Mall Project, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND RUCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City said Interlocal Agreement, a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all Limes during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED Lhis 8th day of July, 2004.
NY ELL, Mayor
City of Round Rock, Texas
AT
CHRISTINE. R. MAWfINEZ, City Sc etary
z
Council Meeting Date: August 24, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract amendment
between the City of Georgetown and Roming, Parker & Kasberg L.L.P. for
professional services related to the design of the Phase II EARZ
remediation in the amount of $104,000.00.
ITEM SUMMARY:
Chapter 213 - Edwards Aquifer Recharge Zone (EARZ) rules of the
TAC requires the testing of wastewater collection system mains, 6" and
larger in diameter, to locate structural damage and defects that
potentially pose a threat to the Edwards Aquifer, once every five
years. The final report of the second phase of testing was submitted
by GSWW to the City on May 1, 2004.
The report identified 326 total system flaws consisting of both
infiltration (water leakage into system) and exfiltration (water
leakage out of system). Although GUS intends to repair all flaws in
a timely manner, the Chapter 213 rules require that all exfiltration
flaws must be repaired within 12 months of the date reported (May 1,
2005.)
This item provides for the engineering services related to all of
the exfiltration defects found during the first phase of EARZ testing.
The total cost for engineering services is $104,000.00.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
Funds will come from the Wastewater Capital Fund 651-101-6618-00.
GUS BOARD RECOMMENDATION:
GUS Board recommended approval of the contract amendment at their
August 17, 2004 meeting. Approved 4-0, Smith, Young, and Hunnicutt
absent.
STAFF RECOMMENDATION:
Staff supports a recommendation by the GUS Advisory Board for the
contract amendment for engineering services by RPK.
COMMENTS:
None.
ATTACHMENTS:
Proposal
Roming, Parker
Submitted by: Jimi.'g Glenn W. Dishong,
Assis nt t Manager Water Services Ma
tili ations
Agenda Item: Phase II EARZ Repairs Prepared by: Glenn Dishong
(ENG)
Council Date: August 24, 2004 Date: August 6, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
No — Currently proposed for FY 04/05 Budget
2. Is it within the approved budgeted amount?
N/A
3. If not, where is the money coming from?
Wastewater Capital Fund
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
No.
5. Will this have an impact on the next year's budget?
Yes. Reduction in CIP budget by $104,000.
6. Does this project have future revenue impact? If so, how?
Year: N/A
Department. N/A
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
Completion of this project is expected to reduce inflow into the Dove Springs Basin, thereby reducing the cost of
operation for the Dove Springs WWTP. Cost savings would materialize as both a reduction in volumetric
charge by BRA and a reduction in pumping costs (electricity) at the lift stations and WWTP.
8. Estimated staff hours:
N/A
9. Cross -divisional impact.
N/A
Finance
Review >C-.
AMENDMENT DATED JULY 28, 2004
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
FOR PROFESSIONAL SERVICES FOR
THE EDWARDS AQUIFER RECHARGE ZONE
WASTEWATER REHABILITATION PHASE H PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment Dated July 28, 2004 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
July 28, 2004.
Executed in duplicate original this day of 2004 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Patricia E. Carts
City Attorney
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Parry of the Second Part: City Secretary
ROMING��R�F,?, & KAS�, L.L.P.
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the nd
g Z'— day of Au.gw-f— ,
2004.
'Arf.rA.UUMIS Printed name: P0015 M- VIAL -176A.9
Notary Public commission Expires: 11- 27-05
DORIS M. WALTERS
iso ^
. Notary PubAc, State Of TBXOS
My commum Eoms
•" `:'' December 27, 2005
Exhibit A
(Updated July 28, 2004)
This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the scope of basic and
special services required for developing construction plans, specifications and contract documents for
the Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase II Project.
The attached letter details the services and associated charges for the proposed work.
•
r
ROMING, PARKER & KASBERG, L.L.P.
CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773-3731 Fax (254) 7736667 mail®rpkengineers.com
". MACK PARKER, P.E.
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
July 28, 2004
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
W. CLAY ROMING, P.E.
Partner Emeritus
Re: City of Georgetown
Proposal for Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase II
Georgetown, Texas
Dear Mr. Briggs:
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for wastewater improvements for:
The Edwards Aquifer Recharge Zone Wastewater Rehabilitation Phase II
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope
and economic and technical evaluation of feasible alternatives. Services during this phase include:
1. Obtaining and reviewing available data and consulting with the City to clarify and
define the CITY's requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others additional
data or services. These additional services may include photogrammetry,
investigations and consultations, compilation of hydrological data, traffic studies,
materials engineering, assembly of zoning, deed, and other restrictive land use
information, and environmental assessments and impact statements.
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
Council Meeting Date: August 24, 2004 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve award of the annual bid for Automatic Meter
Reading Equipment to various bidders in the estimated amount of $132,271.48.
ITEM SUMMARY:
Bids were received to provide the City with automatic meter reading equipment for a
twelve-month period beginning October 1, 2004. The staff recommendation is to award this bid to
the low bidder for each line item, as designated on the attached bid tabulation.
Items on this bid are stocked in the City warehouse and are used by the Automatic Meter
Reading Department and the Electric Department for new meter installations and meter reading
equipment maintenance. The total of this bid was based on an estimated quantity from the
previous year.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT: (cost of item, fund and division name, budgeted amt.)
Estimated total for this bid is $132,271.48. Funds are budgeted for this expenditure in the
Automatic Meter Reading Capital and Maintenance accounts.
GUS BOARD RECOMMENDATION:
This item was approved by the GUS Board at the August 17, 2004 meeting.
STAFF RECOMMENDATION:
Staff recommends award of bid in the estimated amount of $132,271.48.
COMMENTS: (from City Attorney, staff, boards and commissions)
None
ATTACHMENTS: (list individually)
1. bid tabulation
Submitted By:
Mike Mayben, Energy Services Director
Terry Jones, Support Services Director
AUTOMATIC METER READING EQUIPMENT
BID NO. 24027
Item
No,
Stock No.
Description
Bidder
Manufacturer
Catalog No.
Delivery
Unit Price
Est.
Qty
Total
A10
1
360167
Circuit Breaker, 125 Amp
Wesco
Cutler Hammer
CA2125
30 days
$
245.00
1
$
245.00
A10
2
360168
Circuit Breaker, 200 Amp
Wesco
Cutler Hammer
CA2200
30 days
$
245.00
1
$
245.00
A10
3
360169
Circuit Breaker, 200 Amp
NB
$
-
1
$
-
A10
4
360340
Current Xfmr, 600V., 200:5
Techline
GEC Durham
100K
4-6 wks
$
45.00
3
$
135.00
A10
5
360339
Current Xfmr, 600V., 200:5
Techline
GEC Durham
601
4-6 wks
$
61.00
3
$
183.00
A10
6
360341
Current Xfmr, 60OV., 400:5
Techline
GEC Durham
102K
4-6 wks
$
45.00
3
$
135.00
A10
7
360343
Current Xfmr, 600V., 400:5
Techline
GEC Durham
603
4-6 wks
$
62.00
3
$
186.00
A10
8
360342
Current Xfmr, 600V., 600:5
Techline
GEC Durham
103K
4-6 wks
$
46.00
3
$
138.00
A10
9
360344
Current Xfmr, 600V., 600:5
Techline
GEC Durham
605
4-6 wks
$
62.00
3
$
186.00
A10
10
360345
Current Xfmr, 600V., 800:5
Techline
GEC Durham
606
4-6 wks
$
62.00
3
$
186.00
A10
11
360346
Current Xfmr, 600V., 1000:5
Techline
GEC Durham
607
4-6 wks
$
62.00
3
$
186.00
A10
12
360347
Current Xfmr, 600V., 1200:5
Techline
GEC Durham
608
4-6 wks
$
63.00
3
$
189.00
A10
13
360510
Meter, 4S 20 amp
Cannon
ABB/Elster
QC20DOA0
4-6 wks
$
314.00
4
$
1,256.00
A10
14
360916
Meter, 4S 20 amp
Wesco
ABB/Elster
GC22FLA5AA
30 days
$
115.00
4
$
460.00
A10
15 1
360919
Meter, 4S 20 amp
Priester
Schlumberger
98162
24 wks
$
142.20
4
$
568.80
A10
16
360910
Meter, 4S 20 amp
Wesco
ABB/Elster
ZAC200L1080
30 days
$
309.00
4
$
1,236.00
A10
17
3601516
Meter, 2S 200 amp
Tx. Meter Device
L&G
33048250-0000
2 weeks
$
59.90
96
$
5,750.40
A10
18
360920
Meter, 2S 200 amp
NB
$
-
4
$
-
A10
19
360918
Meter, 2S 200 amp
Priester
Schlumberger
98174
2-4 wks
$
71.11
4
$
284.44
A10
20
360917
Meter, 2S, 320 amp
Priester
Schlumberger
98012
2-4 wks
$
142.20
4
$
568.80
A10
21
360637
Meter, 2S, 320 amp
NB
$
-
4
$
-
A10
22
360921
Meter, 2S, 320 amp
NB
$
-
4
$
-
A10
23
361516
Meter, 1S, 200 amp
Wesco
ABB/Elster
7A11FLC5AJ
30 days
$
98.00
6
$
588.00
A10
24
360511
Meter, 5S, 20 amp
Cannon
ABB/Elster
Q820DOAO
4-6 wks
$
382.00
4
$
1,528.00
A10
25
360914
Meter, 355, 20 amp
Wesco
ABB/Elster
ZA2200L1080
30 days
$
352.00
4
$
1,408.00
A10
26
360512
Meter, 6 S, 20 amp
Cannon
ABB/Elster
Q820DOAO
4-6 wks
$
382.00
4
$
1,528.00
A10
27
360915
Meter, 36S, 20 amp
Wesco
ABB/Elster
2A8200L1080
30 days
$
352.00
4
$
1,408.00
A10
28
360513
Meter, 9S, 20 am
Cannon
ABB/Elster
Q320DOAO
4-6 wks
$
382.00
4
$
1,528.00
A10
29
360911
Meter, 9S, 20 amp
Wesco
ABB/Elster
ZA3200L1080
130 days
$
352.00
4
$
1,408.00
Page 2 Group A10 (Cont.)
Item
No.
Stock No.
Description
Bidder
Manufacturer
Catalog No.
Delivery
Unit Price
Est.
Q
Total
A10
30
360515
Meter, 16S, 200 amp
Wesco
ABB/Elster
Q330DOAO
30 days
$
389.00
4
$
1,556.00
A10
31
360912
Meter, 16S, 200 amp
Wesco
ABB/Elster
ZA3300L1080
30 days
$
180.00
4
$
720.00
A10
32
360638
Meter, 16S, 320 amp
Wesco
ABB/Elster
Q340DOAO
30 days
$
218.00
4
$
872.00
A10
33
360913
Meter, 16S, 320 amp
Wesco
Elster
ZA3400L1080
30 days
$
402.00
4
$
1,608.00
A10
34
360519
Meter Can, 4 term, 320 amp
Techline
Durham
H43060
10-12 wks
$
119.00
5
$
595.00
A10
35
360449
Meter Can, 6 tens,
Techline
Durham
R6851 -6N -B
10-12 wks
$
55.00
12
$
660.00
A10
36
360517
Meter Can, 7 term
Techline
Durham
H73060
10-12 wks
$
159.00
5
$
795.00
A10
371
360275
Meter Can, 8 term
PMBN
Milbank
UC7460-WL
12 weeks
$
75.00
12
$
900.00
A10
38
360276
Meter Can, 13 tens
Techline
Durham
UT -H -7203N
10-12 wks
$
112.00
12
$
1,344.00
A10
39
360518
Meter Can Cover Plate
Priester
Milbank
S9064
24 wks
$
2.55
5
$
12.75
A10
40
360279
Meter Socket, 4 tens, 200amp
Wesco
Durham
RS202N
75 days
$
22.00
12
$
264.00
A10
41
360280
Meter Socket, 7 tens, 200amp
PMBN
Milbank
U7420 -DL
12 weeks
$
74.00
12
$
888.00
A10
42
362034
Meter Block Off Plate
NB
$
-
12
$
-
A10
43
362035
Meter Socket Covers, Plastic
Ekstrom
Ekstrom
#1-6002
Stock
$
1.27
50
$
63.50
A10
45
361025
Redi-ringTx.
Meter Device
EJ Brooks
8470100
4-6 wks
$
12.25
50
$
612.50
A10
46
361026
Barrell Lock for Redi-Ring
Tx. Meter Device
EJ Brooks
850990
4-6 wks
$
3.25
50
$
162.50
A10
47
361027
Barrell Lock Key
Tx. Meter Device
EJ Brooks
861005
4-6 wks
$
44.75
6
$
268.50
A10
48
360348
Potential Transformer, 2.5:1
Priester
Schlumberger
92359-251
2-4 wks
$
124.00
3
$
372.00
A10
49
360349
Potential Transformer, 4:1
Priester
Schlumberger
92358-401
24 wks
$
124.00
3
$
372.00
A10
50
362101
Wire, 12 ga. Yellow
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
51
362102
Wire, 12 ga. White
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
52
362103
Wire, 12 ga. Black
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
531
362104
Wire, 12 ga. Red
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
54
362105
Wire, 12 ga. Blue
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
55
362106
Wire, 12 ga. Green
Techline
Alan Wire
2 weeks
$
55.00
2
$
110.00
A10
56
362107
Wire, 14 ga. Black
Techline
Alan Wire
2 weeks
$
39.00
2
$
78.00
A10
57
362108
Wire, 14 ga. Red
Techline
Alan Wire
2 weeks
$39.00
2
$
78.00
A10
58
362109
Wire, 14 ga. White
Techline
Alan Wire
2 weeks
$
39.001
21$
78.00
A10
59
362110
Wire, 14 ga. Green
ITechline
Alan Wire
2 weeks
$
39.00 1
2
$
78.00
$ 34,572.19
Page 3 Group A20
Item
No,
Stock No.
Description
Bidder
Manufacturer
Catalog No.
Delivery
Unit Price
Est.
Qty
Total
A20
1
360808
Antenna Base Station
Cannon
Antenna Specialist
ASPG955
4-6 wks
$
364.00
1
$
364.00
A20
2
360809
Antenna Base Station
Cannon
Antenna Specialist
ASPG962
4-6 wks
$
134.16
1
$
134.16
A20
3
360810
Cable, 1/2"
Cannon
Radio Frequency
LCS-12-50J
4-6 wks
$
2.77
1001$
277.00
A20
4
360822
Cable, Coax
Cannon
Belden
8267
4-6 wks
$
104.00
1001$
10,400.00
A20
5
360811
Capaciformer
Cannon
Specialty Xfmrs.
3D93198G02
4-6 wks
$
1,300.00
1
$
1,300.00
A20
6
360812
Capacitor
Cannon
Cannon
E0050F1500A15CS
4-6 wks
$
468.00
1
$
468.00
A20
7
360836
Capacitor, 100 KVAC
Cannon
ABB
CSP93057A1
4-6 wks
$
650.00
1
$
650.00
A20
8
360813
Capacitor Rack
Priester
ALUMA FORM
CR -36
4-6 wks
$
169.00
1
$
169.00
A20
9
360814
Capacitor Rack
Priester
ALUMA FORM
CR -3/4
4-6 wks
$
139.00
1
$
139.00
A20
10
360627
Capacitor Shunt Biking Unit 60 amp
Cannon
Cannon
CBO1PX01
4-6 wks
$
618.80
3
$
1,856.40
A20
11
360628
Capacitor Shunt Biking Unit,60 amp
Cannon
Cannon
CBO2PX01
4-6 wks
$
717.60
3
$
2,152.80
A20
12
360820
Carrier Control Unit
Cannon
Cannon
2D26263G01
4-6 wks
$
10,395.84
1
$
10,395.84
A20
13
360821
Carrier Control Unit w/modem
Cannon
Cannon
2D26262G01
4-6 wks
$
10,395.84
11$
10,395.84
A20
14
360817
Carrier Control Unit, Front Rec. CD
Cannon
Cannon
5552C15G01
4-6 wks
$
442.00
1
$
442.00
A20
15 1
360664
Carrier Control Unit, Power Supply
Cannon
Cannon
1994D94G03
4-6 wks
$
936.00
1
$
936.00
A20
16
360819
Carrier Control Unit, S/H Assembly
Cannon
Cannon
7298C27G02
4-6 wks
$
280.80
1
$
280.80
A20
17
360818
Carrier Control Unit, S/h Board
Cannon
Cannon
2608C32G07
4-6 wks
$
286.00
1
$
286.00
A20
18
360839
Carrier Repeater
Cannon
Cannon
1994D67G31
4-6 wks
$
2,548.00
1
$
2,548.00
A20
19
360825
Connector, Type N Male
Cannon
Cablewave
FLC 12-50J
4-6 wks
$
33.28
5
$
166.40
A20
20
360824
Connector, Type N Male, Coax 1/2"
Cannon
Amphenol
82-4426
4-6 wks
$
8.32
5
$
41.60
A20
21
360842
Coupling embly Unit, SCU 810
Cannon
Cannon
19941389G04
4-6 wks
$
1,024.401
1
$
1,024.40
A20
22
360844
Coupling Assembly Unit, SCU 830
Cannon
Cannon
12606C91GOI
4-6 wks
$
504.40
1
$
504.40
A20
23
360663
EP ROMN for MCT -360
Cannon
Motorola
MC68HC705C9ACFN
4-6 wks
$
14.02
1
$
14.02
A20
24
360828
Handheld Pro/TestST
Cannon
Miscrowave Data
02-1501A01
4-6 wks
$
463.84
1
$
463.84
A20
25
360829
Jumpers, 3 1/2'
Cannon
Cablewave
T-SFLC12-N3
4-6 wks
$
117.52
1
$
117.52
A20
26
360834
Modem Faker Board
Cannon
Cannon
SS-A-MFB
4-6 wks
$
124.80
1
$
124.80
A20
27
360830
Modem, Ext. Power Line Carrier
Cannon
iCannon
5D25219G03
4-6 wks
$
514.80
1
$
514.80
A20
28
360835
Modem UDS202T Standalone
Cannon
Telenetics
EDS 2027
4-6 wks
$
686.40
1
$
686.40
A20
29
360837
Protector
Cannon
Pol haser
IS 650LN-C2
4-6 wks
$
85.071::±l$
1
$
85.07
Page 4 Group A20 (Cont.)
4`J, / 7 4XV
Page 5 Group A30
Item
No.
Stock No.
Description
Bidder
Manufacturer
Catalog No.
Delivery
Unit Price I
Est.
Qty
Total
A30-
1
360869
AC Power Supply/Charger Kit
A30-
2
360868
AC Power System Kit
Itron
Itron
600-01610-001
120 days
$
3,900.00
1
$
3,900.00
A30-
3
360846
Antenna, 6DB
Itron
Itron
430-0463-006
120 days
$
870.00
1
$
870.00
A30-
4
360847
Antenna, tODB
NB
0
1
$
-
A30-
5
360848
Assembly, CA ext.com port
Itron
Itron
520-0329-002
120 days
$
44.00
1
$
44.00
A30-
6
360849
Assembly, CA power conn
NB
0
1
$
-
A30-
7
360850
Assembly, CA readone pro/pc intlfc
Hometown Conn.
Itron
585-2517-485
60 days
$
83.00
1
$
83.00
A30-
8
360851
Assembly, CU 120 V w/ backup
Itron
Itron
CCU -0001-003
120 days
$
1,992.00
1
$
1,992.00
A30-
9
360853
Assembly, Com ter, ncn
Itron
Itron
NCN-0002-001
120 days
$ 24,500.00
1
$
24,500.00
A30-
10
360854
Assembly, master radio, ncn
Itron
Itron
NCN-0001-003
120 days
$
10,500.00
1
$
10,500.00
A30-
11
360855
Base, download, readone pro
Hometown Conn.
Itron
585-2517-480
60 days
$
160.00
1
$
160.00
A30-
12
360856
Battery, readone pro unit
Hometown Conn.
Itron
585-8565-171
60 days
$
85.00
1
$
85.00
A30-
13
360870
Battery Kit, 8 hour, ncn
Itron
Itron
600-0151-001
120 days
$
895.00
1
$
895.00
A30-
14
360857
CBL, power conn, 3 Gond
Itron
Itron
CBL -0007-001
120 days
$
31.50
1
$
31.50
A30-
15
360858
CFG, CCU streetlight mtg adj
Itron
Itron
CFG-0003-002
120 days
$
69.00
1
$
69.00
A30-
16
360859
CFG, CCU wood pole down sweep
Itron
Itron
CFG-0002-002
120 days
$
25.00
1
$
25.00
A30-
17
360860
Con, scotch lok
NB
$
120
$
-
A30-
18
360922
Connector, in-line w/ 5' cable
Hometown Conn.
Itron
CFG-01b1-001"
60 days
$
8.85
50
$
442.50
A30-
19
360923
Connector, in-line w/ 25' cable
Hometown Conn.
Itron
CFG-0151-002"
60 days
$
13.00
50
$
650.00
A30-
20
360861
DT/DT single unit rapid charge
Hometown Conn.
Itron
563-0001-005
60 days
$
180.00
1
$
180.00
A30-
21
360878
Endca , cable, water ERTS
NB
$
-
1
$
-
A30-
22
360661
ERT, 41 ER -1, 120 v
Hometown Conn.
Itron
ERE -1004101"
60 days
$
27.00
1
$
27.00
A30-
23
360662
ERT, 41 ER -1, 240 v
Hometown Conn.
Itron
ERE -1004-102"
60 days
$
27.00
1
$
27.00
A30-
24
360646
ERT, 45EN-1, 120 v
Hometown Conn.
Itron
ERE -1002-101"
60 days
$
36.55
1
$
36.55
A30-
25
360651
ERT, 45EN-1, 240 v
Hometown Conn.
Itron
ERE -1002-102"
60 days
$
36.55
1
$
36.55
A30-
26
360655
ERT, 45EN-1, 277 v
Hometown Conn.
Itron
ERE -1002-103"
60 days
$
36.55
1
$
36.55
A30-
27
360656
ERT, 45EN-1, 480 v
Hometown Conn.
Itron
ERE -1002-104"
60 days
$
36.55
1
$
36.55
A30-
28
360657
ERT, 45ER-1, 120 v
Hometown Conn.
Itron
ERE -1006-101"
60 days
$
36.55
1
$
36.55
A30-
29
360658
ERT, 45ER-1, 240 v
Hometown Conn.
Itron
ERE -1006-102"
60 da s
$
36.55
1
$
36.55
A30-
30
360659
ERT, 45E _1, 120 v
Hometown Conn.
Itron
ERE -1008-101"
60 clays
$
36.55
1
$
36.55
A30-
31
360660
ERT, 45ES-1, 240 v.
Hometown Conn.
Itron
ERE -1008-102"
160 days
1 $
36.55
1
$
36.55
Page 6 Group A30 (Cont.)
Item
No.
Stock No.
Description
Bidder
Manufacturer
Catalog No.
Delivery
Unit Price
Est.
Qty
Total
A30-
32
360863
ERT, 40 W-1
NB
$
-
A30-
33
360924
ERT, 50W
Hometown Conn.
Itron
ERW-0153-502**
60 days
$
67.75
12
$
813.00
A30-
34
360864
ERT, 50W-1
Hometown Conn.
Itron
ERW-0153-501**
60 days
$
66.75
1
$
66.75
A30-
35
360874
ERT Read One
Hometown Conn.
Itron
ROP -0002-001
60 days
$
1,975.00
1
$
1,975.00
A30-
36
360866
ERTS Installation Kit
Hometown Conn.
Itron
CFG-0010-001
60 days
$
2.75
1
$
2.75
A30-
37
360872
Pen, Disk Marker
Hometown Conn.
Itron
PNT-0004-001
60 days
$
17.50
1
$
17.50
A30-
38
360871
Power Kit
NB
$
-
1
$
-
A30-
39
360873
Rack
Itron
Itron
470-0131-001
120 days
$
300.00
1
$
300.00
A30-
40
360875
SCR
NS
$
-
1
$
-
A30-
41
360876
Stencil Kit Disk
Hometown Conn.
Itron
LBL-0068-001
60 days
$
11.00
1
$
11.00
A30-
42
360877
Streetlight Kit
Itron
Itron
CFG-0038-001
120 days
$
25.00
1
$
25.00
A30-
43
360879
Transformer, Lead Mate ABB/L&G
NB
$
-
1
$
-
A30-
44
360880
Transformer, Lead Mate GE
NB
$
1
$
$ 47,984.40
** Part number has changed since last bid
GRAND TOTAL BASED ON ESTIMATED QUANTITIES $ 132,271.48
No Bid: Powers Supply
Arkion Systems
No Response Dealers Electric
Elliott Electric
GE Supply
Invensys Metering System
KD Johnson Inc.
Nunn Electric
Rexel Summers Electric
Hughes Supply
Agenda Item: Annual Bid for Automatic Prepared by: Mike Mayben
Meter Reading Equipment
Council Date: August 24, 2004 Date: August 18, 2004
Agenda Item Check List - Financial Impact
1. Was it budgeted?
2. Is it within the approved budgeted amount?
3. If not where is the money coming from?
N/A
4. Is there something (budgeted) that won't get done because you are spending these funds? If
so, please explain.
No
5. Will this have an impact on the next year's budget?
6. Does this project have future revenue impact? If so, how? N/A
Year: 2004 and beyond
Department: Utility Office - Meters used for billing of electric and water utility accounts
7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational
costs, etc).
N/A
8. Estimated staff hours:
N/A
9. Cross -divisional impact:
Meter Readings used by Utility Billing for processing customer utility bills
Finance
Review
I1=
Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, August 10, 2004
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: Council Absent:
Patty Eason, Gabe Sansing, Doug Smith, Henry All Council Present
Carr, Farley Snell, Ben Oliver
Staff Present:
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Trish Carls, City Attorney; Sandra
Lee, City Secretary; Mark Thomas, Economic Development Director
Minutes
Executive Session
There was no Executive Session held at this meeting.
Regular Session
D Call to Order
The meeting was called to order at 6:00 p.m.
E Pledge of Allegiance
Mayor Nelon led the Pledge.
F Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief outline of meeting procedures.
G Announcements and Comments from City Manager
Brandenburg announced:
1. Innner Loop East Grand Opening on Thursday, August 12. Advised RSVP to Connie
Watson at Williamson County.
2. Special Council Budget Meeting at 2:00 p.m. tomorrow in the Council Chamber
H Public Wishing to Address Council
- No one registered to address the Council at this meeting on an item not already posted.
I Action from Executive Session
Motion by Smith, second by Kirby with regard to the acquisition of right of way and easements for
City Council Meeting Minutes/August 10, 2004
Page 1 of 6 Pages
improvements to SH29 and CR265, that the City Council authorize the City's lawyers to respond to the
counteroffer received from the owner of Parcels 6 and 7, in the manner consistent with the direction given
by Council in Executive Session on August 9, 2004. Approved 6-0. (Eason abstained due to absence on
August 9, 2004)
Motion by Smith, second by Carr with regard to the same project (SH29 and CR265), that the City Council
authorize the City's lawyers to take the actions discussed with legal counsel with regard to Parcels, 3, 3E,
14, 14E, 5, 5E, 13 and 13E, all in a manner consistent with the direction given by Council in Executive
Session on August 9, 2004. Approved 6-0. (Eason abstained due to absence on August 9, 2004)
Statutory Consent Agenda
Mayor Nelon announced that item U would be pulled.
Sansing asked to say a few words regarding that item. He said he felt, by accepting the bid, the City will
receive a building that is less than what they had appropriated funds for. He said he thinks the City needs
to look at the way projects are bid in the future. He said he is hopeful that the shelter can continue to be
improved.
Consideration and possible action to approve the minutes of the Council Workshop on Monday, July 26
and the Regular City Council Meeting of Tuesday, July 27, 2004 -- Sandra Lee, City Secretary
Smith pointed out that the minutes of July 27, 2004, say that Mayor Nelon conducted the meeting, when, in
fact, Mayor Nelon was absent, and the meeting was conducted by Mayor Pro Tem Smith. Carr said on Item
S of the July 27 minutes, that there were only two votes, and Lee confirmed that, after listening to the
meeting audio, there were, in fact, only two votes, not three as indicated in the minutes. She confirmed
there was a motion, then discussion, then an amendment, saying there was a vote on the amendment and
then a vote on the original motion, as amended.
K Consideration and possible action to authorize the Georgetown Public Library to apply for a grant of
$10,500 from SBC Foundation to pay for a T-1 Internet connection for the library's public computers -- Eric
Lashley, Library Director and Randy Morrow, Director of Community Services -
Consideration for the approval of the declaration of surplus equipment and authorizing staff to negotiate
and execute a contract for auctioneering services — Terry Jones, Purchasing Director and Micki Rundell,
Director of Finance and Administration
Sansing asked if City employees were allowed to bid on the items before they were auctioned to the public.
Jones said, the only time employees were able to bid before the auction was in the case of the surplus
computers.
M Forwarded from the Georgetown Utility System (GUS) Board
Consideration and possible action to approve an additional project budget of $31,300.00 for the Airport
Road Rehabilitation project -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant
City Manager for Utility Operations
N Consideration and possible acceptance of a Grant of $44,058.00 from the Assistance to Firefighters
Grant Program to fund a Fire and Weather Safety House -- Anthony Lincoln, Fire Chief
Kirby asked about the weather safety house, and Lincoln responded that this will be the first time for
Georgetown to have a weather house. Kirby asked if there were some way to inform the public along with
the sirens as to which way the tornado is coming from or is headed. Lincoln said the Fire Department is
researching other ways to notify the public.
Snell asked the source of the $4,400, and Lincoln responded that it will come from the "billing for services"
fund.
0 Consideration of a resolution granting a petition and setting public hearing dates for the annexation into
the City of 117.804 acres, more or less, in the Burrell Eaves Survey, north of Sun City Neighborhood 13, for
Sun City Neighborhood 27 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director,
Planning and Development
City Council Meeting Minutes/August 10, 2004
Page 2 of 6 Pages
P Consideration of a resolution granting a petition and setting public hearing dates for the annexation into
the City of 23.7452 acres, more or less, in the Frederick Foy Survey, north of Sun City Boulevard, for Sun
City Neighborhood 19 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director,
Planning and Development
Q Consideration of a resolution granting a petition and setting public hearing dates for the annexation into
the City of 39.473 acres, more or less, in the Frederick Foy Survey, west of Sun City Neighborhood 17-A,
for Sun City Neighborhood 20 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director,
Planning and Development
Motion by Kirby, second by Oliver to approve the Consent Agenda with the correction to the minutes. Approved
7-0.
Legislative Regular Agenda
Consideration of an award of the annual bid for water and wastewater pipe and fittings to various bidders
in the estimated amount of $108,019.00 -- Terry Jones, Purchasing Director; Glenn Dishong, Water
Services Manager; and Jim Briggs, Assistant City Manager for Utility Operations
Jones explained the item and noted that the staff is recommending the award to the low bidder as shown on
the bid tabulation. Motion by Sansing, second by Carr to approve the award of bid. Approved 7-0.
S Consideration and possible action to approve a development agreement between the City of Georgetown
and 400 Main Street, L.P. regarding a proposed mixed use development project in downtown Georgetown
— Tom Yantis, Assistant City Manager
This item was handled following Item T.
T Consideration and possible action to approve a contract with Babendure Design Group, in an amount not to
exceed $43,600, for professional graphic design services relating to gateway and wayfinding signs --
Tom Yantis, Assistant City Manager
Yantis told Council this contract provide design and development bid specifications for gateway and
wayfinding signs. There were questions and comments from the Council, including discussion about
coordinating the new "branding identity." Heather Chandler of Babendure Design Group explained the
experience of the company. Motion by Sensing, second by Carr to approve the contract. Approved 7-0.
S Consideration and possible action to approve a development agreement between the City of Georgetown
and 400 Main Street, L.P. regarding a proposed mixed use development project in downtown Georgetown
-- Tom Yantis, Assistant City Manager
Yantis explained the item, reminding Council of the workshop on this item on the previous evening. He
noted the designs have been approved by the Historic and Architectural Review Commission. Yantis
reviewed the details of the development agreement. He noted that the funds to be provided by the City
have been allocated in the Capital Improvement Fund. He said the planning, building, and utility fees will
be waived through a Neighborhood Empowerment Zone. He said the first phase of the project is expected
to be completed by December, 2004.
Smith asked and Yantis responded that the public improvements would be done at the same time as the
site work for the residential units. Smith also asked if the developer has a legal commitment to complete
the project. Yantis responded that there is no legal commitment to complete the project, but there is a legal
obligation to reimburse the City for costs incurred should the project not be completed.
Oliver asked and Yantis explained that the Neighborhood Empowerment Zone would have the same
boundaries as the Downtown Overlay District. He said the Empowerment Zone would make possible the
use of sales tax sharing, property tax abatements, and fee waivers within the Zone. Oliver and Kirby asked
and Yantis explained that there will be a License Agreement for maintenance of the area from the fence to
the street, to be handled by a homeowners' association.
Motion by Carr, second by Sensing to approve the development agreement. Approved 7-0.
City Council Meeting Minutes/August 10, 2004
Page 3 of 6 Pages
U Reconsideration and possible action on an award of bid in the amount of $699,000.00 to Royal Vista
Construction for the construction of the Animal Shelter — Councilmember Farley Snell
This item was pulled from consideration.
V Second Reading of an Ordinance amending Chapter 10.04 of the Code of Ordinances by adding Section
10.04.070 establishing lane use restrictions for trucks upon the portion of IH -35 lying within the corporate
limits of the City of Georgetown; declaring certain conduct to be unlawful and containing findings and other
provisions relating to the foregoing subject -- Mark Miller, Transportation Services Manager, and Jim Briggs,
Assistant City Manager of Utility Operations
Miller read only the caption of the ordinance on second reading. Motion by Sansing, second by Oliver to
approve Ordinance 2004-47. Approved 7.0.
W First Readings
1. First Reading of an Ordinance Amending Section 15.04.045 of the Code of Ordinance to revise the
Development Process Fees for Planning and Zoning -- Bobby Ray, Chief Development Planner
and Amelia Sondgeroth, Director of Planning and Development
Ray explained that this ordinance establishes four new fees. He read only the caption on first
reading after having satisfied the requirements of the City Charter. Sansing asked why developers
are to be charged a Vee protection charge after already being required to provide a tree protection
plan. Ray said the fee will provide a fund by which the City can consult an arborist regarding the
trees on the project. Motion by Eason, second by Smith to approve the ordinance on first reading.
Approved 5-2. (Sansing and Carr opposed)
2. First Reading of an Ordinance of the City Council of Georgetown, Texas, ordering a special
election to be held on November 2, 2004, for the purpose of seeking voter response to the
proposition relating to the adoption of a sales and use tax to be used for the promotion and
development of new and expanded business enterprises at the rate of one-fourth of one
percent; providing for the city to contract with the Williamson County Elections Administrator to
conduct said election; and providing an effective date — Mayor Gary Nelon
Nelon explained that there was a council workshop on adoption of a 4A Sales Tax and
recommendation from the Economic Development Commission for a 1/4 cent sales tax increase
for economic development. He noted that Smith had asked that 1/8 cent be used for economic
development and 1/8 cent for property tax reduction. He further explained that the first and second
readings had to occur this month in order to put the issue on the ballot in November. He explained
the procedure for enacting 4A and 4B taxes.
Motion by Snell, second by Oliver to postpone consideration on this item until a date no sooner
than the first Council Meeting in December. Snell suggested to delay the sales tax issue due to
the tax freeze election in September and the bond elections in November, and said he thought the
outcome of those two elections should be determined first before deciding on a sales tax increase.
He also said the issue should be packaged more precisely, with the 4B permission elements as
part of the 4A election so citizens have an idea of the expansion of the 4B money. He suggested
that there be a resolution of intent to indicate what is to be done.
Smith noted that there are growth burdens on the general fund that could eventually cause the
property tax to increase.
Nelon said the way to keep residential property tax low is to recruit new business to pay
commercial property tax.
Carr said the tax is an investment in the future. He said he disagreed that there needs to be more
detailed study before putting it on the ballot. He said he would oppose a delay.
Sansing said the citizen input through the surveys showed a desire for new business development.
He said other cities have more money to spend to entice businesses. He said he would agree with
a 1/8 cent sales tax for beautification of the City, but not to reduce the property tax.
Oliver said he seconded Snell's motion because he thinks we need to see the result of the vote on
Proposition 13. He said he thinks there needs to be a well -structured proposal taken to the
City Council Meeting Minutes/August 10, 2004
Page 4 of 6 Pages
X
citizens with specific plans for organization of the process and ways in which the money would be
used.
Kirby said he supports Oliver's points and thinks the City has a lot to learn about how to do
economic development. He thinks economic development needs to pay substantially more than
what it costs.
There was further discussion.
Vote on the motion: Approved 4-3 (Sensing, Carr and Smith opposed)
Public Hearings
1. Public Hearing on an ordinance providing for the annexation into the City of 16.2540 acres, more
or less, out of the Leroy B. Lord Survey, more particularly described as Georgetown Village
Section 5 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning
and Development
Polasek explained the item, saying that it is an involuntary annexation, to be consistent with the
concept plan. The Public Hearing was opened at 7:12 p.m. There were no comments. The Public
Hearing was closed at 7:12 p.m.
2. Public Hearing on an ordinance providing for the annexation into the City of 158.19 acres, more or
less, in the William Addison survey, located southwest of the Inner Loop and Maple Street
Intersection -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning
and Development
Polasek explained the item, showing the property on an overhead projection. He said an analysis
resulted in a net positive impact, and staff recommends approval of the annexation. Snell asked
for a fiscal impact analysis at the next meeting. Smith asked for the price range of the homes in
the develoment. Polasek said he thought the homes would be $100,000 to $150,000. Kirby asked
if the annexation matrix showed that the development would pay its own way. Polasek said it is
anticipated that the commercial development of the project will offset the cost of the residential
development. There was further discussion about the need for the development to pay its own
way. Smith noted that the City is paying only an incremental cost to increase the size of the line
and Pinnacle is paying the majority of the cost. The Public Hearing was opened at 7:20 p.m.
Brandenburg said there is a rational, lengthy process by which staff determines whether to go
forward with annexation procedures. He said he will bring that back to the Council. There were no
public comments. The Public Hearing was closed at 7:21 p.m.
3. Public Hearing on an ordinance providing for the annexation into the City of 117.804 acres, more
or less, in the Burrell Eaves Survey, north of Sun City Neighborhood 13, for Sun City
Neighborhood 27 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director,
Planning and Development
Polasek explained the item. The Public Hearing was opened at 7:22 p.m. There were no
comments. The Public Hearing was closed at 7:22 p.m.
4. Public Hearing on an ordinance providing for the annexation into the City of 23.7452 acres, more
or less, in the Frederick Foy Survey, north of Sun City Boulevard, for Sun City Neighborhood 19
— Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and
Development
Polasek explained the item. The Public Hearing was opened at 7:23 p.m. There were no
comments. The Public Hearing was closed at 7:23 p.m.
5. Public Hearing on an ordinance providing for the annexation into the City of 39.473 acres, more or
less, in the Frederick Foy Survey, west of Sun City Neighborhood 17-A, for Sun City
Neighborhood 20 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director,
Planning and Development
Polasek explained the item. The Public Hearing was opened at 7:23 p.m. There were no
comments. The Public Hearing was closed at 7:23 p.m.
City Council Meeting Minutes/August 10, 2004
Page 5 of 6 Pages
Adjournment
The meeting was adjourned at 07:24 PM.
Approved:
Mayor Gary Nelon
City Council Meeting Minutes/August 10, 2004
Page 6 of 6 Pages
Attest:
City Secretary Sandra Lee