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Home My WebLink AboutAgenda CC 07.27.2004 WorkshopMinutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, July 27, 2004 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Pro Tem Doug Smith presiding. Council Present: ---ICouncil Absent: Gabe Sensing, Doug Smith, Henry Carr, John Mayor Gary Nelon, Patty Eason Kirby, Farley Snell, Ben Oliver Staff Present: Paul Brandenburg, City Manager; Jim Briggs, Assistant City Manager; Trish Carls, City Attorney; Sandra Lee, City Secretary; Amelia Sondgeroth, Director of Planning and Development Services; Micki Rundell, Director of Finance and Administration; Mark Thomas, Economic Development Director; Tom Benz, Systems Engineering Manager; Ed Polasek, Chief Long -Range Planner; Bobby Ray, Chief Current Planner; Mark Miller, Transportation Services Manager; Carla Benton, Development Planner; Melissa McCollum, Development Planner; Minutes Policy Development/Review Workshop There was no Workshop held at this meeting. Executive Session Regular Session to convene and continue Executive Session, if necessary In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. A Sec.551.071: Consultation with Attorney - Pending or Threatened Litigation - Brazos River Authority regarding Operations and Maintenance of the Stillhouse Raw Water Pipeline - E.O. Sharp Butane Co., Inc. v. City of Georgetown, Texas, Cause No. A -04 -CA -299 -SS, in the United States District Court, Western District of Texas, Austin Division - Negotiations with LCRA on Power Agreement - Legal Advice Regarding Agenda Items and other Matters - Legal Issues Regarding Proposed Sale of Del Webb/Pulte "Northern Lands" B Sec.551.072: Deliberation on Real Property - Discussion and possible action concerning the purchase of right-of-way and easements for improvements to SH 29 West and CR 265 C Sec.551.087: Deliberations Regarding Economic Development Negotiations - Potential abatements and incentives for prospective downtown development projects Regular Session City Council Meeting Minutes/July 27, 2004 Page 1 of 6 Pages D Call to Order The meeting was called to order at 6:02 p.m. by Mayor Pro Tem Doug Smith. E Pledge of Allegiance Mayor Pro Tem Doug Smith led the Pledge. F Comments from the dais - Welcome to Audience and Opening Comments — Mayor Pro Tem Doug Smith Mayor Pro Tem Smith welcomed the audience and gave a brief outline of meeting procedures. G Announcements and Comments from City Manager There were no announcements from the City Manager. H Public Wishing to Address Council - Wayne McKee of Pedernales Electric Cooperative (PEC) regarding Cooperative activities in Georgetown area. McKee spoke to Council about the Annual Meeting and Election of Officers on June 19. He said, in response to customer requests, PEC will have a levelized billing plan and a green power plan by the end of the year. He said PEC has implemented a 24-hour call center for paying bills or asking questions. He cautioned that there have been 16 line contacts with heavy equipment trucks, so they are publishing some articles and sending mail -outs regarding safety. He presented a check for $7,760.83 for the franchise tax payment. When asked by Smith, McKee responded that the green power program will come from LCRA, and PEC will implement it, saying it may be wind generation. I Action from Executive Session Motion by Snell, second by Sansing that the City Council authorize the City's lawyers to respond to the counteroffers received from the owners of Parcels 8, 9, 10, 11, 12, 13 and 16 related to the acquisition of right of way and easements for improvements to SH29 and CR265, consistent with the direction given by Council in Executive Session last night. Approved 6-0. (Eason absent) Motion by Snell, second by Kirby that the City staff be authorized to initiate the procedures for vacation and abandonment of the easternmost 0.83 -acre portion of CR265 right of way situated within the corporate limits of the City in connection with the planned improvements to SH29 and CR265, consistent with the direction given by Council in Executive Session last night. Approved 6-0. (Eason absent) Statutory Consent Agenda J Consideration and possible action to approve the minutes of the Council Workshop on Monday, July 12 and the Regular City Council Meeting of Tuesday, July 13, 2004 -- Shirley Rinn, Deputy City Secretary and Sandra Lee, City Secretary K Consideration and possible action on a resolution to extend the existing depository agreement between the City and Union State Bank for a one year period ending August 31, 2005 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance & Administration L Consideration and possible action to authorize the Mayor to execute an Amendment to the Microfusion Land Lease at 302 Wright Brothers Drive, extending the Mandatory Construction Deadline to December 31, 2004 -- Travis McClain, Airport Manager, and Tom Yantis, Assistant City Manager M Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement Corporation (GTEC) for the quarter ended June 30, 2004 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance and Administration Motion by Sensing, second by Carr to approve the Consent Agenda in its entirety. Approved 6-0. (Eason absent) Legislative Regular Agenda N Announcement of appointment of the members of the newly -formed Ethics Commission -- Mayor Pro Tem Doug Smith City Council Meeting Minutes/July 27, 2004 Page 2 of 6 Pages :I Smith explained that the Mayor and each member of the Council has named a member of the Ethics Commission. He listed the following appointees: Jim Nolan by Mayor Nelon, Joyce Gadison by Patty Eason, Mary Steger by Gabe Sensing, Joel Biggs by Doug Smith, Michael Martin by Henry Carr, Gerald Sensabaugh by John Kirby, Katherine Burke by Farley Snell, and Fred Sellars by Ben Oliver. Motion by Kirby, second by Sensing to approve the slate of names. Approved 6.0. (Eason absent) Sensing asked if, as Council considers projects, the City could find out who the investors are to make sure there is no conflict of interest. Carls said to the extent the information is available, it will be provided. O Consideration and possible action for a Public Review Final Plat for 21.597 acres, out of the Burrell Eaves Survey, to be known as Sun City Georgetown, Neighborhood Twenty -Four B2, located north of Texas Drive — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development McCollum explained the item, saying the Planning and Zoning Commission recommended approval. Motion by Snell, second by Sensing to approve the Public Review Final Plat. Approved 6-0. (Eason absent) P Consideration and possible action for a Public Review Final Plat for 18.14 acres situated in the Ephriam Evans Survey, to be known as Hewlett Subdivision, Section 3, located on Hewlett Loop at Westinghouse Road, with variances to the Subdivision Regulations — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development McCollum explained the item, saying they are in conformance with the Subdivision Regulations, and saying they will transfer impervious coverage from lot to lot, but maintain 70% impervious coverage overall. Motion by Sansing, second by Cart to approve the Public Review Final Plat. Approved 6-0. (Eason absent) O Consideration and possible action on Public Review Final Plat for 32.35 acres in Phase 4-A and 29.96 acres in the Frederick Foy Survey, to be known as Woodland Park Subdivision, Phase 4-A located on Woodland Park Drive, with variances to the Subdivision Regulations — Carla Benton, Development Planner and Amelia Sondgeroth, Director of Planning and Development Benton explained that this subdivision is in the ETJ and explained the variances, saying this is consistent with previous approvals, and the Planning and Zoning Commission recommended approval. Motion by Sansing, second by Oliver to approve the Public Review Final Plat and the Findings of Fact. Approved 6-0. (Eason absent) R Consideration and possible action on Public Review Final Plat for 29.96 acres in the Frederick Foy Survey, to be known as Woodland Park Subdivision, Phase 4-B, located on Woodland Park Drive, with variances to the Subdivision Regulations -- Carla Benton, Development Planner and Amelia Sondgeroth, Director of Planning and Development Benton said this is another section in the same subdivision. Motion by Snell, second by Carr to approve the Public Review Final Plat and the Findings of Fact. Approved 6-0. (Eason absent) S Consideration and possible action for a Variance from the following Section(s) of the Subdivision Regulations: 34020.G.2.f (Rear Yard) and 34020.F.4 (Side Setback) to allow the placement of an accessory structure on Lot 14, Block H, Georgian Place Phase 2A, located at 1079 Canterbury Trail — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray explained the item, saying that the variance is being handled under the Subdivision Regulations, due to the timing of the complaint. He said the Planning and Zoning Commission recommends denial of the request. He advised that should Council wish to accept the variance, appropriate findings would need to be found. Speaker, Travis McCollum, noted that he is the neighbor that filed the complaint, saying that the structure is 9 to10 feet off the setback and 3 feet from his fence, saying it should be 7 feet for fire and safety reasons. He said variances are designed for specific purposes, not to cover up something already done. He said he has done some improvements to his property, and each time, applied for permits, and paid fees. He said the Appraisal District receives that information, and his property taxes are increased accordingly. City Council Meeting Minutes/July 27, 2004 Page 3 of 6 Pages Ivan Villanueva, the applicant, distributed some pictures to the Council. He said he didn't plan to break any laws and didn't know he needed a permit. He said he has other neighbors with storage units backed up to r fences. He said it would be a hassle to move the building and would be expensive. Sansing asked and Carls confirmed that the Council would need to address each of the eight points if they wished to approve the variance, remiinding Council that this variance requires a super majority (5 affirmative votes). Snell asked about the time allowance. Ray said Villanueva could work with Code Enforcement. Cads said the City would impose a deadline of 30, 60, or 90 days and then impose a fine if the structure is not removed by that time. Snell asked Villanueva if 90 days would be adequate to remove the building. He replied that 90 days would be sufficient. Sansing said he agrees with several members of the Planning and Zoning Commission that a variance should be granted this time and the City should make a greater effort to get the word out that permits are required before building structures. Motion by Sansing to grant the variance. The motion failed for lack of a second. Motion by Kirby, second by Oliver to deny the variance and grant the applicant 90 days to remove the building. Apprevsd-6-gr' (Eason absent) Brandenburg noted that there still needs to be a building permit and fees paid to move the building. Oliver said he doesn't think that the City should feel responsible for making sure individuals are notified. Motion by Kirby, second by Snell to amend the motion to include the requirement for a building permit and fees to be paid. Approved 6-0. (Eason absent) Vote on Original Motion as amended: Approved 6-0. (Eason absent) ('as corrected by Carr at the August 10, 2004 Council Meeting.) Consideration of a resolution granting a petition and setting public hearing dates for the annexation into the City for 158.19 acres, more or less, in the Williamson Addison Survey, located southwest of the Inner Loop and Maple Street Intersection — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Polasek explained the item. Motion by Snell, second by Sansing to approve the resolution. Oliver asked qW and Polasek noted that an analysis of the annexation will be provided to the Council in the next step of the process. Approved 6-0. (Eason absent) U Second Readinas 1. Second Reading of an Ordinance to consider Rezoning Lots 5, 6, 7 and 8 within Block 43 of the City of Georgetown Tract, from RS, Residential Single-family District, to C-2 Downtown Commercial District, located on the east side of Martin Luther King, Jr. Street between 7th and 8th Streets — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read the caption of the ordinance on second reading. Motion by Kirby, second by Oliver to approve Ordinance 2004.42. Approved 6-0. (Eason absent) 2. Second Reading of an Ordinance to consider Rezoning of Lots 1, 2, 3, 4, 5, 6, 7, and 8 within Block 2 of the City of Georgetown Tract, from RS, Residential Single-family District to C-2, Downtown Commercial District, located between Austin Avenue and Main Street, north of 2nd Street — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read the caption of the ordinance on second reading. Motion by Sansing, second by Carr to approve Ordinance 2004-43. Approved 6-0. (Eason absent) 3. Second Reading of an Ordinance to consider Rezoning from A, Agriculture to Planned Unit Development (PUD), for a total of 21.597 acres, out of the Burrell Eaves Survey, to be known as Sun City Georgetown, Neighborhood Twenty -Four B2, located, north of Texas Drive — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development McCollum read the caption of the ordinance on second reading. Motion by Carr, second by Sansing to approve Ordinance 2004-44. Approved 6-0. (Eason absent) 4. Second Reading for a Century Plan Amendment from Intensity Level 1 to Intensity Level 3 and 4 City Council Meeting Minutes/July 27, 2004 Page 4 of 6 Pages Council Meeting Date: July 26, 2004 Item No. EXECUTIVE SESSION ��i� AGENDA ITEM COVER SHEET SUBJECT: Discussion and possible action concerning the purchase of right-of-way and easements for improvements to SH 29 West and CR 265. ITEM SUMMARY: On June 15, 2004, the City extended the enclosed offers to Iva Wolf McLachlan (Parcel 8) and Michael S. Cumberland, Trustee for Georgetown Title Company (Parcel 9) and the Wolf Family (Parcels 10, 11, 12, 13 and 16), respectively, for the purchase/donation of right-of-way and easements for the planned improvements to SH 29 and CR 265. On July 15 and 21, 2004, Mr. Cumberland and Iva Wolf McLachlan responded with the attached counter-offers on Parcels 8 and 9. The City's appraiser, review appraiser and condemnation attorney have provided comments via email addressing the Parcel 8 and 9 counter-offers. Parcels 10, 11, 12, 13 and 16, owned by members of the Wolf Family, are being donated in exchange for certain non-cash considerations. Pending Council approval, staff has reached an agreement with the Wolf family concerning donation of the subject tracts, as set out in the attached "donation letter' required by the Texas Department of Transportation. All items being proposed as consideration for donation of the property are planned as part of the project, including the abandonment of the easternmost portion of CR 265 north of the 1.78 -acre tract and 1.89 -acre Wolf tracts east of the proposed new CR 265E. It was not necessary to obtain appraisals for these tracts due to the landowners' acknowledgment of their intentions to donate the subject parcels. Accordingly, no comments have been provided by the appraisers or condemnation attorney concerning the proposed agreement for these parcels. Staff is seeking Council's direction and authority to proceed with negotiations for the purchase of Parcels 8 and 9 as recommended by the City's appraisers and legal counsel, as well as authority to vacate and abandon the subject portion of CR 265 pursuant to the proposed agreement reflected in the Wolf donation letter. ATTACHMENTS: • June 15, 2004 offer letters • July 15 and 21, 2004 counter-offers (Parcels 9 and 8, respectively) • Email comments from Jimmy L. Vick, MAI, and Steven M. Beck, MAI, SR/WA, and Kent A. Sick, Attorney at Law concerning Parcel 8 and 9 counter-offers • Agreed donation letter setting out proposed agreement with Wolf family for donation of multiple right-of-way and easement tracts for SH 29 and CR 265 improvements • Map(s) Submitted by: Jim Briggs, Assistant City Manager for Utility Operations Patricia E. Carls, Brown & Carls, LLP, City Attorney - -- --- ......c ' rnx; 112/930-3559 Mrs.Jva Wo1fMCLachlan June 15, 2004 Page 2 of 2 The above offer is based on the difference between the fair market value of your whole property before the taking without consideration of the taking and effects -of the construction project, and the fair marketvalue ofyour rem ami mg'property after the taking, considering any legally compensable effects of the taking.. The City is prepared to negotiate with you to acquire, the property at its fidt appraised value. This offer is contingent on there being no existing leasehold interest io the .property. Should there be . a leasehold interest, please notify me immediately -of the thins and conditions. In the event the condition of the property changes for any reason prior to acquisition, the City shall have the right to withdraw this offer. You may also be entitled . to additional payments and services under the State's Relocation Assistance PFogram. It is emphasized, however, that any benefits to which you may be entitled under this program will be handled entirely separate fioni and in addition to ,this transaction: You will receive a brochure entitled "Relocation Assistance" which will inform you of eligibility requirements, payments and services which are available. For additional information concerning. relocation assistance, please contact Jennifer Williams 'at Spitzer and Associates, (512) 478-8660. If you have personal property situated on any of the subject sites, be assured that you will not be required to move from the subject property before at least ninety (90) days have elapsed from the date of this letter. Since construction of the project is scheduled to,begin as soon as possible, the City respectf illyxequests a response, to this offer within fifteen (15) days of the date of this letter. If you need additional information or have questions, please contact me at Georgetown Utility Systems, 300 industrial Avenue; Georgetown; Texas, 78626 or by telephone at 930-3558. Thank you in advance for your consideration and we look forward to hearing from you soon. Sincerely, Terri Glasby Calhoun Paralegal ' Georgetown UtilitySystems Encls. cc: Elisa G. Garcia (w/o encl.) Right -of -Way Agent TxDOT — Austin District 7901 N. IH -35 Austin, Texas. 78753 Georgetown June 15, 2004 County: Williamson Highway: SH 29 West (IH -35 to River Chase Blvd.) Parcel`No. 9 TxDOT CSJ: 0337-01-029 BAND DELIVERED. Michael S. Cumberland, Trustee Georgetown Title Company 702 Rock Street Georgetown, Texas 78626 FILE COPY RE: Your property described as: Parcel No. 9 —1.414 acres out of the Clement Stubblefield Survey, A-558, described in a deed recorded at Document No. 2003096386, Williamson County, Texas Dear Mr. Cumberland: As you are aware, the Texas Department of Transportation ("TxDOT") will be making highway improvements to SH 29 West from IH -35 to River Chase Blvd. to accommodate existing and anticipated increased traffic demands along this section of SH 29. The City of Georgetown ("City") will be acquiring the necessary right-of-way on behalf of TuDOT,. as well as related utility easements on behalf of local utility providers. In acquiring property for highway systems on behalf of TxDOT, the City must follow a defined process set out in Title III of the Uniform Relocation and Real Property Acquisition Policies Act of 19 70. , . As mentioned in my April 26, 2004 informational letter, the City needs to acquire a portion of your property described above for right-of-way and easement(s). The proposed new right-of-way tract(s) are identified by Parcel number with the corresponding -easement tract(s) - being identified with the letter "E". The City employed a qualified appraiser to determine the fair market value of your property. Based on the appraisal, a copy of which is enclosed herewith, the City is authorized to make the folloWing offer for purchase of your property. I - GEORGETOWN UTILITY SYSTEMS • 300 INDUSTRIAL AVENUE • GEORGETOWN, TEXAS 713626 • 512/930.3558 • FAX: 512/930-3559 Michael S. Cumberland, Trustee June 15, 2004 Page 2 of 3 For Parcel 9, a total of $43,101.00. This amount represents $34,006.00 for the fee simple acquisition of 0,.103 acres; of right-of-way, $9,095.00 as compensation for a 0.36 -acre utility easement and -0— for damages to your remaining property. The above offer is based on the difference between the fair market value of your whole property before the taking without consideration of the taking and effects of -the construction project, and the fair market value of your remaining property after the taking, considering any legally compensable effects of the taking. The City is prepared to negotiate with you to acquire the property at its full appraised value. This offer is contingent on there being no existing leasehold interest in the property. Should there -be a leasehold interest, please notify me immediately of the terms -and conditions. In the event the condition of the property changes for any reason prior to acquisition, the City shall have the right -to withdraw this offer. You may also, be entitled to additional payments and services under the State's Relocation Assistance Program. It is emphasized,' however, that any benefits to which you may be entitled under this program will be handled entirely separate from and in addition to this tratisaction. You will receive a brochure entitled `Relocation Assistance" which will inform you of eligibility requirements, payments and services which are available. For, additional information concerning relocation assistance; please contact Jennifer Williams. at Spitzer and Associates, (512) 478-8660. If you have personal property situated on any of thesubject sites, be assured that you will not be required to move from the subject property before at least ninety (90) days have elapsed from the.date of this letter. Since construction of the project is scheduled to begin as soon as possible; the City respectfully requests a response to this offer within fifteen (15) days of the date of this letter. If you need additional information or have questions, please contact me it Georgetown Utility Systems, 300 Industrial Avenue, Georgetown, Texas, 78626 or by telephone at 930-3558. soon. Thank you in advance for your consideration and we,look forward to hearing from you Sincerely, Terri Glasby Calhoun Paralegal. ' Georgetown Utility Systems Georgetown June 15, 2004 County: Williamson Highway: SH 29 West (IH -35 to River Chase Blvd.) Parcel Nos. 10;11, 12,13 and 16 TxDOT CSJ: 0337-01=029 HAND DELIVERED Bettie M. Wolf Judy Wolf fiindelang Jane Wolf Robertson Jay L. Wolf, Jr: James David Wolf Iva Wolf McLachlan 520 Wolf Rd. Georgetown, Texas 78628 FILE COPY RE: Your property described as: Parcel Nos. 10 & 16 — 1.78 acres out of the Clement Stubblefield Survey, A-558, described in a _deed to Judy Wolf Hindelang, et al., recorded in Document No. 2003053281, Official Records, Williamson County, Texas Parcel Nos. 11— 1.89 acres out of the Clement Stubblefield Survey, A-558, described in a deed to Iva Wolf McLachlan, et al., recorded in Document No. 2003124147, Official Records, Williamson County, Texas Parcel No. 12 — 1.00 acreout of the Joseph P. Pulsifer Survey, A-498, described in a deed to Jay L.' Wolf, recorded iri Volume 530, Page 679, Official Records, Williamson County, Texas Parcel No. 13 — Lot 9, Wolf Ranch Subdivision, a subdivision of record in Cabinet Y, Slides 112-115; Plat Records, Williamson County, Texas Ladies and Gentlemen: As you are aware, the Texas Department of Transportation ("TxDOT") will be making highway improvements to SH 29 West from IH -35 to River Chase Blvd. to accommodate existing and anticipated increased traffic demands along this section of SH 29. The City of Georgetown ("City") will be acquiring the necessary -right-of-way on behalf of TxDOT, as well as related utility easements on behalf of local utility providers. In acquiring property for highway systems on behalf of TxDOT, the City must follow a defined process set out in Title III of the Uniform Relocation and Real Property Acquisition Policies Act of 1970. F G ED RG.ETOWN UTILITY SYSTEMS • 300 INDUSTRIAL AVENUE .• GEORGETOWN, TEXAS 78626 • 512/930-3558 • FA%: 512/930.3559 Wolf Family June 15, 2004 Page 2 of 3 As mentioned In my April 26, 2004 informational letter, the City needs to acquire a portion of your property described above for right-of-way and easement(s): The proposed new SH 29 right-of-way tracts are identified by Parcel number with the corresponding easement tracts being identified with the letter E". You will also note that, in your case, Parcel Nos. l0E and I IE are further identified as Parts .1 and 2. Part 1 describes a City of Georgetown utility easement. Part 2 describes a City of Round Rock water line easemept necessary for the telocation of an existing 30" raw water line currently located along the notch. side of SH 29. Parcel 16 describes the new CR 365E right-of-way. It is my understanding, based on discussions with Iva Wolf McLachlan, that ydu intend to donate P'areels 10, 1013, 11, 11E, 12,,12E, 13 and 16, as shown on the -enclosed surveys of each -parcel. If this is an accurate representation of your intentions, please sign the enclosed donation letter and return to me by June 24,. 2004, as acknowledgment of your intent to -waive• your entitlement to fair market value compensation for conveyance of those parcels to the City. You may also be entitled to additional payments and services under the State's Relocation Assistance Program. It is emphasized, however, that any benefits to which you may be entitled under this program will be handled entirely separate from and in addition to this transaction. You will receive a brochure entitled "Relocation Assistance" which will inform you of eligibility requirements, payments and services "which are available. For additional information concerning relocation assistance, please contact Jennifer Williams at Spitzer and, Associates, (512) 478=8660. ' , If you have personal property situated on any of the subject sites, be assured that you will not be required to move from the. subject property before at least ninety (90) days have elapsed from the date of this letter. If you need additional information- or have questions concerning the project, please contact me at Georgetown UtilitySystems, 300 Industrial Avenue, Georgetown, Texas, 78626 or by telephone at 93073558. Thank you in advance for your consideration and we look forward to hearing from you. - soon: Sincerely, Terri Glasby Calhoun Paralegal Georgetown Utility Systems Encls. [Date] City of Georgetown P.O. Box 409 Georgetown, Texas 78627 ATTN: Terri Glasby Calhoun, Paralegal Georgetown Utility Systems RE: Your property described as: Parcel Nos. 10 & 16 — 1.78 acres out of the Clement Stubblefield Survey, A-558, described in a deed to Judy Wolf 11indelang, et al., recorded in Document No. 2003053281, Official Records, Williamson County, Texas Parcel Nos. 11— 1.89 acres out of the Clement Stubblefield Survey, A-558, described in a deed to Iva Wolf McLachlan, et al., recorded in Document No. 2003124147, Official Records, Williamson County, Texas Parcel No. 12 — 1.00 acre out of the Joseph P. Pulsifer Survey, A-498, described in a deed to Jay L. Wolf, recorded in Volume 530, Page 679, Official Records, Williamson County, Texas Parcel No. 13 — Lot 9, Wolf Ranch Subdivision, a subdivision of record in Cabinet Y, Slides 112-115, Plat Records, Williamson County, Texas Ladies and Gentlemen: This letter will confirm and acknowledge that we have been informed of our entitlement to market value for the above shown parcels of land as provided for in Title III of the Uniform Relocation and Real Property Acquisition Policies Act of 1970. It is our desire to waive our right to just compensation, as well as the right of appraisal, and choose to donate the subject right-of-way and easements so that the proposed highway construction and related public improvements may proceed in a timely'fashion. Accordingly, we would like to offer to the City of Georgetown, the Texas Department of Transportation and the City of Round Rock, the above-described parcels of land needed for right-of-way and easements. City of Georgetown [Date] Page 2 of 2 Judy Wolf Hindelang Jay L. Wolf, Jr. James David Wolf Encls. cc: Elisa G. Garcia (w/o encl.) Right -of -Way Agent TxDOT — Austin District 7901 N. IH -35 Austin, Texas 78753 Sincerely, Jane Wolf Robertson Iva Wolf McLachlan Bettie M. Wolf July 15, 2004 Terri Glasby Calhoun City of Georgetown Utility Systems 300 Industrial Avenue Georgetown, Texas 78626 Re: Parcel No. 9 —1.414 acres — Michael S. Cumberland, Trustee Dear Terri: I have reviewed the offer from the City of Georgetown of $43,101 for acquiring right-of- way on behalf of TxDOT as well as the related utility easement on behalf of local utility providers. I would be willing to accept an offer of $51,359 with the following provisions ($40,383 for the fee simple and $10,976 for the utility easement). 1) the City will provide a sewer tap at no cost and waive any impact fee for the remainder tract. It is my understanding that sewer will be available at the southeast comer of the tract; 2) the remainder tract will have access to and can use the regional detention (no required onsite detention) at Wolf Ranch without cost; 3) the remainder tract has access to the new CR 265 on the east property line and that the ROW line of the new CR 265 runs with the east property line of the subject remainder tract; 4) the closing of the land will not occur prior to October 1, 2004. Thank you for your offer. I look forward to the acceptance of this counter offer. Please feel free to call if you have questions. Zchae::: l umberland, Trustee 702 Rock Street Georgetown, Texas 78626 930-9200 Ivamclachlan@aol.com To: tgc@georgetowntx.org cc: 07/21/2004 12:34 PM Subject: REVISED RIGHT OF WAY COUNTEROFFER FOR GOOD LUCK SUBDIVISION Dear Terri, As we discussed on the telephone, I am sending you the attached letter to replace my previous letter responding to the City's offer for the Highway 29 right of way. Thanks again. Sincerely, Iva GOOD LUCK STORE RIGHT OF WAY REVISED COUNTEROFF Iva Wolf McLachlan 520 Wolf Road Georgetown, Texas 78628 512-863-4050 FAX: 512-864-9053 Ivamclachlan@aol.com July 21, 2004 City of Georgetown P.O. Box 409 Georgetown, Texas 78627 ATTN: Terri Glasby Calhoun, Paralegal Georgetown Utility Systems RE: Property described as: Parcel No. 8- Lot 1, Good Luck Subdivision, a subdivision of record in Cabinet N, Slides 220-221, Plat Records, Williamson County, Texas Ladies and Gentlemen: I received your offer to acquire a portion of the above described property for right-of-way and easement for $88,523. My counteroffer for said right-of-way and easement is $118,031. The additional amount of compensation takes into account that the twenty foot right-of-way taking will cause the elimination and demolition of approximately 2,100 square feet of concrete from the parking lot in a redevelopment of the property. The loss of concrete parking is due to the City's twenty five foot set back requirement. It is my understanding that the existing driveway for the above described parcel will remain at its current location. Any relocation of the driveway will only be with approval of the property owner. I also understand that in connection with said Highway 29 improvements the City of Georgetown will provide all utilities inadequate capacities to serve the above described property at no additional cost to the property owner. In addition I understand that regional offsite stone water detention will be available for all storm water from the above described parcel at no additional cost to the property owner. Please let me know if my understandings are correct. Sincerely, Iva Wolf McLachlan a"Jimmy L. Vick, MAI,. 7/22/2004 04:23 PM To: <tgc@georgetowntx.org> cc: Subject: Parcel 8 - Good Luck Store The owner has brought up a potential issue regarding the parking being with a new building setback after the acquisition. No actual taking of the lot is required. However, correctly noted as the new right-of-way line is established a new building setback line will also be established. This new setback line would encroach on the existing parking lot. As an existing use the parking area would be grandfathered under city regulations and a continuation of the existing use will be allowed. The concrete mioht be required to be removed to code if the use changes or a re -development of the property is sought by the owner. For minor issues lake parking encroachments on a building setback, it would be anticipated a variance would be allowed. As there is no taking and no impairment to the current use of the remainder I do not feel additional compensation is required. I did contact Keystone Concrete Placement for a cost estimate for concrete paving. They indicated current installed concrete drive -way cost to be $3.00/SF. The owner indicated 2,100 SF to be impacted or $6,300. Thank You, Jimmy L. Vick, MAI "Jimmy L. Vick, MAI" <jvick@jlvick.com> 07/22/2004 04:06 PM To: <tgc@georgetowntx.org> cc: Subject: Parcel I have reviewed the counter offer on Parcel 9 which is based on $9.00/SF for the fee simple acquisition. The offer provides no sales data or support for a higher price than was determined in the appraisal. There is no basis to change the original determination of just compensation. If you have any questions please feel free to call. Thank You, Jimmy L. Vick, MAI 40P to"Steve Beck" To: <tgc@georgetowntx.org> <sbeck@jmplandservi cc: ces.com> Subject: Parcel 8 counter offer 07/21/2004 04:02 PM I have reviewed the counter offer by Iva Wolf McLachlan. The compensation in the appraisal report is based on $9.00 psf which is the highest per square foot price of the comparable sales. However, Ms. McLachlan states the additional $29,508 is for the elimination and demolition of 2,100 square feet of concrete parking. If the city is going to tear out a portion of the parking lot then additional compensation would be warranted for lost concrete and parking spaces. However, if the city leaves the concrete parking in place then no additional compensation is needed in my opinion. If you have any further questions feel free to contact me. Steven M. Beck, MAI, SR/WA President JMP Land Services, LLC 7607 Eastmark Drive, Suite 112 College Station, Texas 77840 (979)485-8840 Fax: (979) 696-2143 E -Mail: sbecktcDimplandservices.com Website: hftp://www.implandservices.net 0 "Kent A. Sick" To: 'Tem Glasby Calhoun" <tgc@georgetowntx.org>, "Trish Carts" (A <kent@kentsick.com> <tcarls@brown-caris.com> cc: "Jessica Kerfoot" <jessica@kentsick.com> 07/20/2004 11:15 AM Subject: Parcel No. 9 counteroffer * * * * * PRIVILEGED ATTORNEY-CLIENT COMMUNICATIONS Terri and Trish -- I've looked over Mr. Cumberland's counteroffer of $51,359 for this parcel and easement. Essentially, Mr. Cumberland has recalculated Jimmy Vick's figures at $9.00/SF rather than the $7.25/SF Vick recites in his report. Given our recent dealings with Booth and Chapman, as well as the fact that the $8,258 increase from our offer is less than the cost of going to condemnation, I recommend that the City accept Mr. Cumberland's proposal. With regard to his request for a October 1st closing, from my perspective that is not a problem as long as Mr. Cumberland agrees to give the City an immediate and irrevocable right -of -entry to the ROW and easement parcels. That arrangement satisfies both the title company's desire to not close until October 1st and the City's requirement for immediate possession. Please let me know if you need anything further from me with regard to this matter. Thanks, Kent A. Sick July 23, 2004 City of Georgetown P.O. Box 409 Georgetown, Texas 78627 ATTN: Terri Glasby Calhoun, Paralegal Georgetown Utility Systems RE: Property described as: Parcel Nos. 10 & 16 — 1.78 acres out of the Clement Stubblefield Survey, A-558, described in a deed to Judy Wolf Hindelang, et al., recorded in Document No. 2003053281, Official Records, Williamson County, Texas Parcel Nos. 11 — 1.89 acres out of the Clement Stubblefield Survey, A-558, described in a deed to Iva Wolf McLachlan, et al., recorded in Document No. 2003124147, Official Records, Williamson County, Texas Parcel No. 12 — 1.00 acre out of the Joseph P. Pulsifer Survey, A-498, described in a deed to Jay L. Wolf, recorded in Volume 530, Page 679, Official Records, Williamson County, Texas Parcel No. 13 — Lot 9, Wolf Ranch Subdivision, a subdivision of record in Cabinet Y, Slides 112-115, Plat Records, Williamson County, Texas Ladies and Gentlemen: This letter will confirm and acknowledge that we have been informed of our entitlement to market value as provided for in Title III of the Uniform Relocation and Real Property Acquisition Policies Act of 1970 for the right-of-way and easements described in the attached Exhibits A, B, C, D, E, F, G, H, I, J & K and located on the above described parcels of land. Itis our desire to waive our right to just compensation, as well as the right of appraisal, and choose to donate the subject right-of-way and easements described in the attached Exhibits A, B, C, D, E, F, G, H, I, J & K, so that the proposed Highway 29 construction and related public improvements may proceed in a timely fashion. Accordingly, we would like to offer to the City of Georgetown, the Texas Department of Transportation and the City of Round Rock right-of-way and easements described in the attached Exhibits A, B, C, D, E, F, G, H, I, J & K and located on the above described parcels of land. It is, however, understood and agreed that prior to conveyance of said right-of-way and easements, the City of Georgetown and Texas Department of Transportation will authorize the location of driveways for each of the above described parcels in the approximate locations as shown on Exhibit "L" enclosed herewith. It is further understood and agreed that the City of Georgetown and Williamson County will vacate and abandon the portion of County Road 265 as described in attached Exhibit "M" no later than the date of final completion of the Highway 29 improvements provided for herein. City of Georgetown July 23, 2004 Page 2 of 3 The City of Georgetown will obtain the approval of Williamson County for said vacation. The vacated portion of County Road 265 as described in attached Exhibit "M" will then revert to the undersigned owners of the adjoining property. The City of Georgetown agrees that the compensation to the City of Georgetown by the undersigned adjoining property owners for said vacated portion of County Road 265 will be the donation of right-of-way for Highway 29 provided for herein. The City of Georgetown acknowledges and agrees that in connection with said Highway 29 improvements, electric, water and wastewater will be made available, at no cost to the landowner, to the remainder tracts of the subject parcels being acquired along SH 29 in adequate capacities consistent with the City's land use plan and intensity map. All costs associated with service connections and/or tap, meter and impact fees in effect at the time of any application for future development of the tracts shall apply and remain the responsibility of the landowner. The City of Georgetown acknowledges that stormwater conveyance to the South San Gabriel River for the areas shown on the attached Simon Property Group Proposed Drainage Area Map enclosed herewith as Attachment 1 and Water Quality Drainage Area Map enclosed herewith hereto as Attachment 2, is being provided off-site for any existing or future development within those areas, subject to the impervious cover calculations shown thereon. Accordingly, under these circumstances, stormwater detention and/or water quality will not be required for those areas shown on Attachments 1 and 2. The signatories below hereby represent and warrant they he/she has the authority to agree to the terms herein as relates to property owned by them, in whole or in part. Sincerely, Judy Wolf Hindelang Jay L. Wolf, Jr. James David Wolf Jane Wolf Robertson Iva Wolf McLachlan City of Georgetown July 23, 2004 Page 3 of 3 Agreed to by: The City of Georgetown Jim Briggs Assistant City Manager for Utility Operations Agreed to by: Texas Department of Transportation Printed Name: Title: cc: Danny Jackson Supervising Right -of -Way Agent TxDOT — Austin District 7901 N. IH -35 Austin, Texas 78753 j$ IaF. M.a Rwxc.weorxaw. �' 11i ERLL6L EBDO.C. ' ADTEB.. ALL BEARINOS ARE BASED ON GRP BEARINGH. OIHi.N[CS ABC 9VPf1[E O.Sigxc[S L D IEP YE JOSEPH P. SURVEY _ ___ _______________ 1 ,C.RORATE SYSTEM. %AO.S, CENTRAL ZONE USNO A CONBNEO SURFACE CLEMENT STUBBLEFIELD SURVEY • TYRE. GRAGpTE YGYPOT 1.J� ABSTRAACTCT NNO. 0. 49S �� ABST. NO.SSe • N .ce•xrE YGrJrara 'g11r[RPi � • WIp Wrm O VS'W. MT Al PLATA Cu �/' • Vt'.Nm Rwc uRIES, m sawar.orJ VSL • VC'wa.mrwgeurm I0 - .toLpp run i ® n T * tors cert R./' I 0 CRAY. a AMG., FN.• SF, AND i L Rw[nT rte unaY.r uGuam DER LAS /' 1 RAMD rrw.rw. ' T ru JAME OAl MMATS YI .1. PRp.Epw.nPaAE u1 L MCI. w. nH rO r YCUCNLAA I rc .pn r SURY.. �/ y YIaE D.V. Yar rJIC Tar GR. .Aurv.tuY cRLLID LD Hc. i .0LGOHDH HEBI rc rWr OF T.1 T � a Ol}1.L.t. plysi. �u I G ASSAFKn 11 ppSyp, y.�y fJLL801AAGK I RAaCi. MT MGfIaG EaW.aBN FARRAR pS.Y e..rsl p.p ppsl CK IL GIA 4bmECWOGE000 A•iT. t w}Tar. j IOE CO R I IVR rMI YttICXLPN A.ir av e0 a sox CORR �"•.. Iaa •ap CORR t ' I IOE j .aT •BI, N.aLEYa o«' 19E I p PA 1 T 2 I "BAS., LIE PART 2 0I.A.lc.T. SR�y ' 9E APA \_ ------- ------ — - ___-__--------- I --- I 10 r•sBEm Bar. IIE PART 1 7 j$ IaF. M.a Rwxc.weorxaw. �' 11i ERLL6L EBDO.C. A INLAND CML" AssocL=- - STATE HIGHWAY N0.29 119 RIGHT OF WAY .'m•:a WIDENING PROJECT I ADTEB.. ALL BEARINOS ARE BASED ON GRP BEARINGH. OIHi.N[CS ABC 9VPf1[E O.Sigxc[S �, IEP CO.PGNATEB APE SURFACE VALVES BASED ON THE TEXAS STATE PLAN[ -_ _ ___ _______________ 1 ,C.RORATE SYSTEM. %AO.S, CENTRAL ZONE USNO A CONBNEO SURFACE 40JUSTWNT FACTOR OF I.000IS. A INLAND CML" AssocL=- - STATE HIGHWAY N0.29 119 RIGHT OF WAY .'m•:a WIDENING PROJECT oil c[YX+c[rawr, �• �• cm uurrs Al III ,.lp If.116 I p.Y[NRM o4 .nAY MIXT ..1 ooc.I.Jx 12c �� ,.✓ "':ate /° xani.i., i I e --i u STATE Nfi11f1Y Na2Y A PORMN OF QYw. me. COUNTY ROAD N0.263 CLEMENT STUBBLEnEID SURVEY ABS. N0.5W -r'-� N7LLNYSON COUNTY. TEXAS LEGAL DESCRIPTION FOR A PORTION OF COUNTY ROAD NO. 265 BEING 0.83 of an acre of land, situated in the Clement Stubblefield Survey, Abstract No. 558, in Williamson County, Texas, being a portion of County Road No. 265. Surveyed on the ground in the month of December, 2003, under the supervision of Don H. Buell, Registered Professional Land Surveyor, and being more particularly described a follows; BEGINNING at an iron pin found at the intersection of the said north line of State Highway No. 29 and the said south line of County Road No. 265, marking the most easterly comer of that certain tract of land, called 1.89 acres, as conveyed to Iva Wolf McLachlan, Jay Wolf, Jr., Jane Wolf Robertson, and Judy Wolf Hindelang, by deed recorded as Document No. 2003124147 of the Official Records of Williamson County, Texas, for the most westerly Southeast corner hereof; THENCE, along the said south line of County Road No. 265; being the north line of the said 1.89 acre McLachlan, et al tract, N 710 02' W, 429.66 feet to an iron pin found and N 63" 31' 30" W, 133.45 feet to an iron pin set at the intersection of the said south line of County Road No. 265 and the Georgetown City Limit, for the most westerly comer hereof; said point being S 63" 31' 30" E, 141.43 feet from an iron pin found marking the Northwest comer of the said 1.89 acre McLachlan, el al tract; THENCE, along the said Georgetown City Limit, N 89° 54' 30" E, 174.71 feet to an iron pin set on the north line of County Road No. 265, being the south line of that certain Tract L called 202.149 acres, as conveyed to lay L Wolf by deed as recorded in Volume 1997, Page 953, of the Official Records of Williamson County, Texas, for the Northwest comer hereof; said point being S 66° 50' 45" E, 630.79 feet from an iron pin found; THENCE, along the north line of County Road No. 265, being the south line of the said 202.149 acre Wolf Tract I, S 66° 50' 45" E, 230.46 feet to an iron pin found and S 73° 17' 15" E, 267.59 feet to a concrete monument found on the Northwest line of Interstate Highway No. 35, for the most southerly Southeast corner of the said 202.149 acre Wolf Tract L for the most easterly comer hereof, THENCE, along the said Northwest line of Interstate Highway No. 35, S 57' 42' 15" W, 59.45 to an iron pin set at the at the intersection of the Northwest line of Interstate Highway No. 35 and the north line of State Highway No. 29, for the most easterly Southeast comer hereof; THENCE, along the said north line of State Highway No. 29, being the south line of County, Road No. 265, S 89' 54' 30" W, 66.85 feet to the Place of BEGINNING and containing 0.83 of an acre of land. Note: The above-described 0.83 of an acre tract is subject to utility easements as described in Attachments "A" and "B". STATE OF TEXAS } KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WILLIAMSON } 1, Don H. Buell, Registered Professional Land Surveyor, do hereby certify that this survey was made on the ground of the property legally described hereon and is correct, and that there are no apparent discrepancies, conflicts, overlapping of improvements, visible utility lines or roads in place, except as shown on the accompanying plat, and that said property has access to and from a dedicated roadway, to the best of my knowledge and belief. To cert which, witness my�h d nd seal at, Georgetown, Williamson County, Texas, this the lam. day of i 2004, A.D. State of Texas 203774d-3.doc , Don H. No. 2211 Steger &c Bizzell Engineering, Inc. jrB jh.Coneutana Engl... surwym lyrlw—:ae§eeosen ien BOM.Ween /.ruw : R�fl pOMle ow.eeu.o. Tun reex LEGAL DESCRIPTION FOR A PORTION OF COUNTY ROAD NO. 265 BEING 0.56 of an acre of land, situated in the Clement Stubblefield Survey, Abstract No. 558, in Williamson County, Texas, being a portion of County Road No. 265. Surveyed on the ground in the month of December, 2003, under the supefvision of Don H. Bi=U, Registered Professional Land Surveyor, and being more particularly described a follows; BEGINNING at an iron pin set on the south line of County Road No. 265, being on the north line of that certain tract of land, called 1.78 acres, as conveyed to Phill Mockford, Trustee, by deed recorded as Document No. 199933589 of the Official Records of Williamson County, Texas, for the Southwest corner hereof, said point being S 62° 49' E, 111.53 feet from a cotton picker spindle found marking the Northwest corner of the said 1.78 acre Phill Mockford, Trustee tract; THENCE, N 0" 54' E, 52.68 feet to an iron pin set on the north line of County Road No. 265, being the south line of that certain Tract I, called 202.149 acres, as conveyed to Jay L Wolf by deed as recorded in Volume 1997, Page 953, of the ficial Records of Williamson County, Texas, for the Northwest comer hereof; said point being S 66" 50'45" E, 138.87 feet from an iron pin found; THENCE, along the north line of County Road No. 265, being the south line of the said 202.149 acre Wolf Tract 1, S 66" 50' 45° E, 491.92 feet to an iron pin set at the intersection of the said north line of County Road No. 265 and the Georgetown City Limit, for the Southeast comer hereof; THENCE, along the said Georgetown City Limit, S 89° 54' 30" W, 174.71 feet to an iron pin set at the intersection of the said Georgetown City Limit and the said south line of County Road No. 265, being the north line of that certain tract of land, called 1.89 acres, as conveyed to Iva Wolf McLachlan, Jay Wolf, Jr., Jane Wolf Robertson, and Judy Wolf Hindelang, by deed recorded as Document No. 2003124147 of the Official Records of Williamson County, Texas, for the most westerly Southeast corner hereof; THENCE, along the said south line of County Road No. 265, being the north line of the said 1.89 acre McLachlan, et al tract, N 630 31' 30" W, 141.13 feet to an iron pin found marking the Northwest comer of the said 1.89 acre McLachlan, et at, tract, being the Northeast corner of the said 1.78 acre Phill Mockford, Trustee tract, and continuing along the north line of the said 1.78 acre Phil] Mockford, Trustee tract, N 62" 49' W, 170.98 feet to the Place of BEGINNING and containing 0.56 of an acre of land. Note: The above-described 0.56 of an acre tract is subject to utility easements as described in Attachments "A" and "B". STATE ORTEXAS j KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WILLIAMSON } - - 1, Don H. Bizzell, Registered Professional Land Surveyor, do hereby certify that this survey was made on the ground of the property legally described hereon and is correct, and that there are no apparent discrepancies, conflicts, overlapping of improvements, visible utility lines or roads in place, except as shown on the accompanying plat, and that said property has access to and from a dedicated roadway, to the best of my knowledge and belief. To ce f wLich, witness m nd/and seal at Georgetown, Williamson County, Texas, this the day of 7GD iGiCJ i'!iI , 2004, A.D. Professional tr State of Te 70377-Id-2.doc r H. Bizzell ??IR Steger & Bizzell Engineering, Inc. T �.: / LlyYrn:p�n mus mrwn.ww Mw or ATTACHMENT "A" WATER LINE EASEMENT BEING 0.49 of an acre of land, situated in the Clement Stubblefield Survey, Abstract No. 558, in Williamson County, Texas, being a portion of County Road No. 265. Surveyed on the ground in the month of December, 2003, under the supervision of Don H. Bizzell, Registered Professional Land Surveyor, and being more particularly described a follows; BEGINNING at an iron pin set at the intersection of the Northwest line of Interstate Highway No. 35 and the north line of State Highway No. 29, for the molt easterly Southeast comer hereof; THENCE, along the said north line of State Highway No. 29, S 89' 54' 30" W, 66.85 feet to an iron pin found at the intersection of the said north line of State Highway No. 29 and the south line of County Road No. 265, marking the most easterly comer of that certain tract of land, called 1.89 acres, as conveyed to Iva Wolf McLachlan, Jay Wolf, Jr., Jane Wolf Robertson, and Judy Wolf Hindelang, by deed recorded as Document No. 2003124147 of the Official Records of Williamson County, Texas, for a comer hereof; THENCE, along the north line of the said 1.89 acre McLachlan, et at, tract, being the south line of County Road No. 265, N 71' 02' W, 1.66 feet to a point for the most easterly Southwest comer hereof; THENCE, N 4.32' E, 32.65 feet to a point for an interior comer hereof; THENCE, N 75' 09' 30" W, 19.24 feet to a point; N 73' 11' 30" W, 205.13 feet to a point; N 69' 17' 30" W, 70.88 feet to a point; N 66' 50' 45" W, 130.69 feet to a point and N 63' 58' W, 448.85 feet to a point for the most westerly Southwest corner hereof, said point being N 62' 49' W, 170.98 feet and N 0' 54' E, 30.59 feet from the most westerly Northwest corner of the said 1.89 acre McLachlan, et at, tract; THENCE, N (y' 54' E, 22.09 feet to an iron pin set on the north line of County Road No. 265, being the south line of that certain Tract I, called 202.149 acres, as conveyed to Jay L. Wolf by deed as recorded in Volume 1997, Page 953, of the Official Records of Williamson County, Texas, for the Northwest comer hereof; said point being S 66' 50' 45" E, 138.87 feet from an iron pin found; THENCE, S 63' 58' E, 457.71 feet to a point; S lib' 50' 45" E, 129.78 feet to a point; S 69' 17' 30' E, 69.77 feet to a point and S 73' 11' 30' E, 185.39 feet to a point for an interior corner hereof; THENCE, N 16' 42' 45" E, 12.82 feet to a point on the north line of County Road No. 265, being the south line of the said 202.149 acre Wolf Tract I, for the most easterly Northwest comer hereof; THENCE, along the said north line of County Road No. 265, being the south line of the said 202.149 acre Wolf Tract 1, S 73' 17' 15" E, 20.00 feet to a point for the Northeast comer hereof; THENCE, S 16' 42' 45" W, 12.81 feet to a point for an interior comer hereof; THENCE, S-75' 09' 30" E, 122.20 feet to a point on the said Northwest line of Interstate Highway No. 35, for the most easterly comer hereof; said point being S 57' 42' 15" W, 11.68 feet from a concrete monument found; THENCE, along the said Northwest line of Interstate Highway No. 35, S 57' 42' 15" W, 47.77 feet to the Place of BEGINNING and containing 0.49 of an acre of land. STATE OF TEXAS KNOW ALL MIN BY THESE PRESENTS: COUNTY OF WILLIAMSON ) 1, Don H. Bime0, Registered Professional land Surveyor, do hereby certify that this survey was made on the ground of the property legally described hereon and is correct, and that there are no apparent discrepancies, conflicts, overlapping of improvements, visible utility fines or roads in place, except as shown on the accompanying plat, and that said property has access to and from a dedicated roadway, to the best of my knowledge and belief. To .certifywWch, witness and/ and seal at Georgetown, Williamson day of , 2004, A.D. /J Registered Pro. 20377-ld-attacl County, Texas, this the ATTACHMENT "B" TELEPHONE LINE EASEMENT BEING 0.20 of an acre of land, situated in the Clement Stubblefield Survey, Abstract No. 558, in Williamson County, Texas, being a portion of County Road No. 265. Surveyed on the ground in the month of December, 2003, under the supetvision of Don H. Bi=ell, Registered Professional Land Surveyor, and being more particularly described a follows; . BEGINNING at a point on the south line of County Road No. 265, being the north line of that certain tract of land, called 1.89 acres, as conveyed to Iva Wolf McLachlan, Jay Wolf, Jr., Jane Wolf Robertson, and Judy Wolf Hindelang, by deed recorded as Document No. 2003124147 of the Official Records of Williamson County, Texas, for the Southeast corner hereof, said point being N 710 02' W, 1.66 feet from the most easterly comer of the said 1.89 acre McLachlan, et al, tract; THENCE, along the said south fine of County Road No. 265; being the with line of the said 1.89 acre McLachlan, et al, tract, N 710 02' W, 10.33 feet to a point for the most southerly Southwest comer hereof; THENCE, N 4" 32' E, 11.42 feet to a point for an interior comer hereof; THENCE, N 72" 38' W, 144.19 feet to a point; N 69n 33' 30" W, 214.05 feet to a point; N 64" 19' 30" W, 350.78 feet to a point and N 610 50' 30" W, 157.81 feet to a point for the most westerly Southwest comer hereof, said point being N 62' 49' W, 170.98 feet and N On 54' E, 19.34 feet from the Northwest comer of the said 1.89 acre McLachlan, et al, tract; THENCE, N 0'54' E, 11.25 feet to a point for the Northwest comer hereof; THENCE, S 61' 50' 30" E, 162.70 feet to a point; S 640 19' 30" E, 350.16 feet to a point; -S 69' 33' 30' E, 213.32 feet to a point and S 72° 38' E, 151.90 feet to a point for the Northeast comer hereof; THENCE, S 4.32' W, 21.97 feet to the Place of BEGINNING and containing 0.20 of an acre of land. STATE OF TEXAS 1 KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WIL.LIAMSON } 1, Don H. Buell, Registered Professional Land Surveyor, do hereby certify that this survey was made on the ground of the property legally described hereon and is correct, and that there are no apparent discrepancies, conflicts, overlapping of improvements, visible utility lines or roads in place, except as shown on the accompanying plat, and that said property has access to and from a dedicated roadway, to the best of my knowledge and belief. To certi wb'h, witness my� fid and seal at Georgetown, Williamson /!� /daayoof 2004, A.D. C� Don H. Buell Registered Professionalkand Surveyor, No. 2218 State of Texas 20377 -Id -attachment b revised.doc County, Texas, this the S Steger8z Bizzell Engineering, Invec. BCanaulang angin¢n 6uryon TeYpiei": pia eoo euv len eevn N.m�..aue erw:�s�a eaa c,ie oaaywvn ruueaere Council Meeting Date: July 27, 2004 \/ 3 Item No. AGENDA ITEM COVER SHEET An ordinance of the City Council of the City of Georgetown amending Chapter 10.04 of the Code of Ordinances by adding Section 10.04.070 establishing lane use restrictions for trucks upon the portion of IH -35 lying within the corporate limits of the City of Georgetown; declaring certain conduct to be unlawful and containing findings and other provisions relating to the foregoing subject; providing a conflict clause; providing a severability clause; providing for publication and setting an effective date. (First Reading). ITEM SUMMARY: The Texas Legislature passed Senate Bill 773 in 1997 allowing municipalities to establish lane use restrictions for trucks on certain portions of controlled access highways. The Texas Transportation Commission adopted rules for implementation of this law which would require a city considering the adoption of such an ordinance to hold a public hearing on the proposed draft ordinance to establish the lane use restrictions. During the process of Austin, Round Rock and Georgetown preparing ordinances and scheduling public hearings to adopt the lane use restrictions, the legislature passed another Bill in 2003 allowing The Transportation Commission, in addition to municipalities, the authority to create truck lane restrictions. To simplify the process, The Texas Department of Transportation asked the municipalities to allow the State to create the restricted truck lanes. An engineering study was conducted evaluating operation simulations and crash records analysis. Stakeholder meetings and interviews were also conducted as part of the study. The initial study was conducted evaluating the restrictions during peak traffic hours (morning and evening). Austin, Round Rock and Georgetown were in agreement that 24-hour restrictions would simplify the restriction and make it easier to enforce. At the request of the municipalities, a second study was performed evaluating 24-hour restrictions. The study found no significant impact to making the lane use restrictions effective 24 hours a day. The study found little, if any, travel time difference with the left lane restrictions. The real benefit to truck lane use restrictions was shown in Houston, where a 68% reduction in crashes resulted from truck lane restrictions and enforcement. TxDoT plans to have signs in place by the end of Summer 2004. Each City will be responsible for enforcing the lane use restrictions. Staff recommends passing the truck lane use restrictions ordinance for an additional safety measure for vehicular traffic on IH -35. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. TxDot pays for all required signage. COMMENTS: None ATTACHMENTS: Proposed Ordinance Jim urrggs, Marx Miller Assistant City Manager Transportation Services Of Utilities Manager 0 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN AMENDING CHAPTER 10.04 OF THE CODE OF ORDINANCES BY ADDING SECTION 10.04.070 ESTABLISHING LANE USE RESTRICTIONS FOR TRUCKS UPON THE PORTION OF IH -35 LYING WITHIN THE CORPORATE LIMITS OF THE CITY OF GEORGETOWN; DECLARING CERTAIN CONDUCT TO BE UNLAWFUL AND CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE FOREGOING SUBJECT; PROVIDING A CONFLICT CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AND SETTING AN EFFECTIVE DATE. WHEREAS, pursuant to Texas Transportation Commission Minute Order #109677 passed May 27, 2004 attached hereto as Exhibit "A", the City Council desires to establish lane use restrictions for trucks upon that portion of IH -35 within the corporate limits of the City of Georgetown in accordance with Section 545.0651 of the Texas Transportation Code; and WHEREAS, a description of the restrictions established in this Ordinance has been provided to the Texas Department of Transportation pursuant to Section 545.0651 of the Texas Transportation Code; and WHEREAS, the Executive Director of the Texas Department of Transportation or the Director's designee has, based upon a traffic study and criteria established in Section 545.0651 of the Texas Transportation Code, approved the restrictions established in this Ordinance; and WHEREAS, the City Council finds that the health, safety, and welfare of the public will be served by adopting the restrictions set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, that: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements Transportation Policy 10.00 of the Century Plan — Policy Plan Element, which states: "Citizens and commercial goods move safely and efficiently throughout all parts of the City"; and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. Chapter 10.04 of the Code of Ordinances of the City of Georgetown, Texas, entitled "TRAFFIC REGULATIONS GENERALLY" is hereby amended to add the following as the next consecutively numbered section: Ordinance No. Establishing Truck Lane Restrictions on IH -35 Page 1 of 3 **** LANE USE RESTRICTIONS FOR TRUCK ON 11-1-35 (1) Definitions (a) Authorized lanes means the two controlled access lanes on each side of IH -35 (northbound and southbound) that are most immediately to the right of the left-hand (or inner) controlled access lane. (b) Designated Portion of IH -35 means that portion of IH -35 between the northern City Limit of the City of Georgetown and the southern City Limit of the City of Georgetown. (c) Truck means a "truck" as defined in Section 541.201 of the Texas Transportation Code that has three or more axles or a "truck tractor" as defined in Section 541.201 of the Texas Transportation Code, regardless of whether the truck tractor is drawing another vehicle or trailer. (2) It shall be unlawful for any person driving or operating a truck on the Designated Portions of IH -35 to utilize any controlled access lane other than the authorized lanes, except as provided for in paragraph (3) below. (3) Enforcement of this Subsection is subject to Section 545.0651 of the Texas Transportation Code, and the prohibition established in paragraph (2) above shall not be effective during any period of suspension or recision of approval by the Executive Director of the Texas Department of Transportation or the Director's designee as provided in Subsection (f) of Section 545.0651 or during any period when traffic control devices that are required to be erected and maintained by the Texas Department of Transportation pursuant to Section 545.0651 are not in place, nor shall the provisions of this Subsection be construed to prohibit the operation of a truck in a lane other than an authorized lane for the purpose of passing another vehicle or for the purpose of entering and exiting the highway. The provisions of this paragraph (3) shall constitute defenses to prosecution under this Subsection. (4) Violation of this Subsection is unlawful, and any violation shall be punishable by a fine of not less than $1 nor more than $200 as provided by Subchapter D of Chapter 542 of the Texas Transportation Code. SECTION 3. This ordinance shall be and is hereby declared to be cumulative of all other ordinances of the City of Georgetown, and this ordinance shall not operate to repeal or affect any of such othr ordinances, except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this ordinance, in which event such conflicting provisions, if any in such other ordinance or ordinances are hereby superseded. Ordinance No. Establishing Truck Lane Restrictions on IH -35 Page 2 of 3 I SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This Ordinance shall become effective and in full force and effect ten (10) days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. ATTEST: PASSED AND APPROVED on First Reading on the 270' day of July, 2004. PASSED AND APPROVED on Second Reading on the I Oh day of August, 2004. CITY OF GEORGETOWN By: Sandra D. Lee, City Secretary Gary Nelon, Mayor APPROVED AS TO FORM: Patricia E. Carls, Brown & Cads, LLP City Attorney Ordinance No. Establishing Truck Lane Restrictions on IH -35 Page 3 of 3 TEXAS TRANSPORTATION COMMISSION VARIOUS County MINUTE ORDER Page 1 of I District AUSTIN Transportation Code, §545.0651, authorizes the Texas Department of Transportation (department) to restrict through traffic, by class of vehicle, to two or more designated lanes of traffic on certain portions of the designated state highway system, and requires the Texas Transportation Commission (commission) to adopt rules. The commission adopted these rules, 43 TAC §§25.601-25.604 that became effective on January 8, 2004. The department, working in conjunction with local jurisdictions in Hays, Travis and Williamson counties, developed a proposed lane restriction for the Interstate 35(1-35) corridor. In accordance with §25.604(ex3), the department conducted a traffic study to evaluate the impact of the lane restriction. In accordance with §25.604(d), the department published a notice in the Texas Register for a 30day comment period on February 13, 2004 and held a public hearing on the proposed restriction on March 4, 2004. The comments and the department's response to these comments are attached as Exhibit A. In accordance with Transportation Code §545.601 and 43 TAC §§25.601-25.604, the department is proposing a lane restriction that would establish consistent lane use restrictions applicable to trucks, as defined in Transportation Code, §541.201, with three or more axles, and to truck tractors, also as defined in Transportation Code, §541.201, regardless of whether the truck tractor is drawing another vehicle or trailer. The proposed lane restriction prohibits those vehicles from using any traffic lane, other than the second, third, and fourth controlled access lanes on each side of I-35 as counted from the center (inside left lane) of the highway between 1.297 miles south of the Bell/Williamson County line, southward through Hays, Travis and Williamson counties, and ending at the southern city limits of San Marcos, which is 0.455 mile north of the HayslComal County lime. The proposed lane restriction would be in effect 24 hours a day, 7 days a week, and would allow the operation of those vehicles in a prohibited traffic lane for the purposes of passing another vehicle or entering or exiting the highway. In accordance with 43 TAC §25.604(h)(2), the executive director may temporarily suspend the lane restriction in an emergency. The commission, having evaluated the truck lane restriction proposal based on the safety of the traveling public and the factors listed in 43 TAC §25.604(f), finds that the proposed lane restriction should be approved. IT IS THEREFORE ORDERED by the Texas Transportation Commission that the proposed lane restriction in Hays, Travis and Williamson counties is approved and shall become effective upon placement of all necessary traffic control devices. Submitted and reviewed by: Director, Traffic Operations Division EXHIBIT n Recommended by: Executive Director 109677 MAY 27 04 Minute Date Number Passed TEXAS TRANSPORTATION CONEMMION VARIOUS County MINUTE ORDER Page 1 of 1 District AUSTIN Transportation Code, §545.0651, authorizes the Texas Department of Transportation (department) to restrict through traffic, by class of vehicle, to two or more designated lanes of traffic on certain portions of the designated state highway system, and requires the Texas Transportation Commission (commission) to adopt rules. The commission adopted these rules, 43 TAC §§25.601-25.604 that became effective on January 8, 2004. The department, working in conjunction with local jurisdictions in Hays, Travis and Williamson counties, developed a proposed lane restriction for the Interstate 35(I-35) corridor. In accordance with §25.604(e)(3), the department conducted a traffic study to evaluate the impact of the lane restriction. In accordance with §25.604(d), the department published a notice in the Texas Register for a 30day comment period on February 13, 2004 and held a public hearing on the proposed restriction on March 4, 2004. The comments and the department's response to these comments are attached as Exhibit A. In accordance with Transportation Code §545.601 and 43 TAC §§25.601-25.604, the department is proposing a lane restriction that would establish consistent lane use restrictions applicable to trucks, as defined in Transportation Code, §541.201, with three or more axles, and to truck tractors, also as defined in Transportation Code, §541.201, regardless of whether the truck tractor is drawing another vehicle or trailer. The proposed lane restriction prohibits those vehicles from using any traffic lane, other than the second, third, and fourth controlled access lanes on each side of I-35 as counted from the center (inside left lane) of the highway between 1.297 miles south of the Bell/Withamson County line, southward through Hays, Travis and Williamson counties, and ending at the southem city limits of San Marcos, which is 0.455 mile north of the Hays/Comal County line. The proposed lane restriction would be in effect 24 hours a day, 7 days a week, and would allow the operation of those vehicles in a prohibited traffic lane for the purposes of passing another vehicle or entering or exiting the highway. In accordance with 43 TAC §25.604(h)(2), the executive director may temporarily suspend the lane restriction in an emergency. The commission, having evaluated the truck lane restriction proposal based on the safety of the traveling public and the factors listed in 43 TAC §25.604(1), finds that the proposed lane restriction should be approved. IT IS THEREFORE ORDERED by the Texas Transportation Commission that the proposed lane restriction in Hays, Travis and Williamson counties is approved and shall become effective upon placement of all necessary traffic control devices. Submitted and reviewed by: Director, Traffic Operations Division Recommended by: Executive Director 109677 MAY 27 04 Minute Date Number Passed Council Meeting Date: July 27, 2004 AGENDA ITEM COVER SHEET Item No. SUBJECT: Council consideration and possible action to award the contract for the construction of the Wolf Ranch Lift Station to C.C. Carlton Industries, Ltd. and establis--F—a project budget of 1$1,697,100.00. ITEM SUMMARY: The design and engineering of the Wolf Ranch Lift Station has been completed by Camp, Dresser & McKee, Inc (CDM). Sealed bids for the construction of the lift station were received July 8, 2004. Four bids were received. The design engineer (CDM) has reviewed the bids and has recommended the award of the bid to C.C. Carlton Industries, Ltd. C.C. Carlton's bid was $1,597,100.00. Staff recommends that a total project budget including contingencies be set at $100,000.00. The cost of the Wolf Ranch Lift Station (except $42,700) is subject to the maximum offsite utility costs of $3,500,000.00 for the Wolf Ranch Project. SPECIAL CONSIDERATIONS: NO_l= FINANCIAL IMPACT: Funding from the wastewater Capital Fund 651-101-6902-00. GUS BOARD RECOMMENDATION: Board recommended that Council award the contract for construction and the project budget of $1,697,100.00 at their Thursday, July 22, 2004 meeting. Approved 5-0 (Gavurnik and Young absent). STAFF RECOMMENDATION: Staff recommends award of the contract for construction and to establish a project budget of $1,697,100.00. COMMENTS, NVNC; ATTACHMENTS: Letter of recommendation of award and bid tab from CDM Engineering. Submitted By: Jim Briggs, Thomas Benz, Assistant City Manager Systems Engin for Utilities 12357-A Rlata Trace Parkway, Suite 210 Austin,Texas 78727 tel: 512346-1100 fax: 512 345-1483 July 9, 2004 Tom Benz, P.E. System Engineering Manager Georgetown Utility System City Of Georgetown 300 Industrial Ave. Georgetown, TX 78626 RE: Wolf Ranch Lift Station Project No. 6902 Recommendation of Award Dear Mr. Benz: On July 8, 2004, bids were received for the Wolf Ranch Lift Station project. Four bids were received and are listed below. C.C. Carlton Industries, Ltd $1,597,100.00 Psencik Construction, Ltd $1,622,100.00 Keystone Construction Inc. $1,648,850.00 Austin Engineering Co., Inc. $2,208,600.00 The low bidder for the project is C.C. Carlton Industries, Ltd. There were two additive alternates that provided for reduction in schedule, and C.C. Carlton was also the low bidder considering the additive alternates. The engineer's estimate on the project was $1,581,577. This project is being built as part of the off site utilities for the Wolf Ranch Development, and is an integral part of the development of that project. We are familiar with the work of C.C. Carlton Industries, Ltd. As a contractor on work that the CDM Austin office has designed, they have completed the Old Town Wastewater Improvements in Georgetown and the FM 1431 Wastewater Improvements in Cedar Park. The FM 1431 Wastewater Improvements in Cedar Park included the construction of two lift stations that are similar to the Wolf Ranch Lift Station. We believe that C.C. Carlton Industries, Ltd. has the experience and the capacity to complete the Wolf Ranch Lift Station project within the time frame described in the contract. We, therefore, recommend that the Wolf Ranch Lift Station contract be awarded to C.C. Carlton Industries, Ltd. in the amount of $1,597,100.00. consulting - engineering - construction - operations Tom Benz, P.E. July 9, 2004 Page two If you have any questions regarding this recommendation to award or the project in general, please contact me. uA fflz Allen D. Woelke, P.E. Vice President Camp Dresser & McKee Inc. cc: Joel Weaver Glenn Dishong Agenda Item: Wolf Ranch Lift Station Bid Prepared by: Glenn Dishong Award Council Date: July 27, 2004 Date: July 12, 2004 Agenda Item Check List - Financial Impact 1. Was it budgeted? 2. Is it within the approved budgeted amount? No. Total offsite budget is $3.5M. City to pay $42,700 for third Pump. 3. If not, where is the money coming from? Wastewater Capital Fund 4. Is there something (budgeted) that won't get done because you are spending these funds? If o, please explain. No. 5. Will this have an impact on the next year's budget? 6. Does this project have future revenue impact? If so, how? N/A Year. Department: 7. Identify all on-going costs (i.e., insurance, annual maintenance fees, licenses, operational costs, etc). Once completed, utility costs for electricity and water will begin. 8. Estimated staff hours: 9. Cross -divisional impact: Finance ❑ Review 4 1 • Council Meeting Date: July 27, 2004 AGENDA ITEM COVER SHEET Item No. SUBJECT: Council consideration and possible action awarding a contract to Herb Deck Construction Company for the Airport Road Rehabilitation Project in the amount of $626,077.00. ITEM SUMMARY: Airport Road was originally scheduled as a simple overlay project in 2002/2003. The rapid deterioration of the roadway made an overlay impracticable. At the request of council, additional funds were budgeted in the 2003/2004 year to reconstruct Airport Road. Bids were received on July 19,2004 at 2:00 P.M. for the Airport Road Street and Drainage Improvements Project. The low bid of $626,077.00 was from H. Deck Construction Company. Part A of the Airport Road rehabilitation bid came in at $511,853.00. This amount is well below the Engineer's estimate of $650,000.00 Additional roads scheduled for overlays were bid as alternates B,C,D,and E. Staff, along with Roming Parker & Kasberg, L.L.P. Engineers recommend the contract to be awarded to H.Deck Construction Company for the Bid amount of $626,077.00. Staff also recommends approval of a project amount of $657,377 to cover a 5% contingency. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: $657,377.00 to be used from the following accounts. $405,000-------110-101-6914-00 Airport Road $252,377-------100-134-5801-00 General Fund maintenance GTEC BOARD RECOMMENDATION: GUS Board will meet to review this 5:45 p.m. Their recommendation will be 2004 Council meeting at 6:00 p.m. STAFF RECOMMENDATION: Staff recommends award of the bid $626,077.00 COMMENTS: None. ATTACHMENTS: 1. Bid Tab 2. Award Recommendation item on July 27, 2004 at available at the July 27, in the amount of tted By: Jim Briggs, Mark Miller, Assistant City Manager Transportation Services for Utilities Manager �f -h ROMING, PARKER & KASBERG, L.L.P. CONSULTING ENGINEERS _ One South Main Temple. Texas 76501 (254) 773-3731 Fax (254) 773-W7 mail®rpkengineers.com WM. MACK PARKER, P.E. RICK N. KASBERG, P.E. R. DAVID PATRICK. P.E. July 20, 2004 Mr. Joel Weaver CIP Coordinator City of Georgetown 300 Industrial Avenue Georgetown, Texas 78626 Re: City of Georgetown Airport Road Street & Drainage Improvements Georgetown, Texas Dear Mr. Weaver: W. CLAY ROMING. P.E. Parmer Emeritus Attached are the Bid Tabulation Sheets for the bids received at 2:00 PM on Monday, July 19, 2004 for the above referenced project. There were two bids received for this project as shown on the attached tabulation sheets. After tabulation of the bids, we have concluded that H. Deck Construction Company is the low bidder with a total bid of $626,077.00 (Parts A-E (Less Item A-18) and Add Alternate 1). The total bid includes Airport Road Street & Drainage Improvements (Part A Less Item A-18), Airport Road Overlay (Part B), College Street Overlay (Part C), 17' Street Overlay (Part D), Walnut Street Overlay (Part E), and Add Alternate 1(Type 'A' or Type `B' HMAC Substitution). We have reviewed the current workload and construction history of H. Deck Construction Company as well as contacted several references. As a result of our findings and the fact that they have satisfactorily completed a number of projects for the City of Georgetown, we recommend that a contract be awarded to H. Deck Construction Company for the total bid in the amount of $626,077.00 (Parts A-E (Less Item A-18) and Add Alternate 1). If you have questions, please call. Sincerely, R. David Patrick, P.E. RDP/rdp 2004-112-40 BID I LATION 4-112-40 '►' AIRPORT ROAD STREET AND DRAINAGE IMPROVEMENTS Bids Received July 19, 2004 2:00 P.M. PART A - AIRPORT ROAD STREETAND DRAINAGE IMPROVEMENTS BIDDER INFORMATION Uuir H. Deck Construction Co 1601 Oxford Blvd. Round Rack, Tens 78664 Shallow Ford Construction Co. P.O. Box 3685 Temple, Texas 76.505 Item No. Ertimmed anralrl' Unit Bid Data Description Our Price Extended Amount Furnish and Install I 1/2 -Inch Type 'D" HMAC Overlay, Including Petroleum Spot Sealcr. Aspharl $ rack Fillcr and Tack Coat U Price fatended Armmnrr A-1 100% IS Mobilization. Bonds and Insurance S 36,000.0➢ 5 36,00(1.00 S 34 000.00 $ 34 000.00 A-2 55 STA Preparation or Right -of -Way 100.00 5,550.00 170.00 I 750.00 41,250.00 A3 100% LS ontroi Plan for Vehicular mnd Pedestrian Traffic 2,000.00 2,000.00 40.50 1.100.00 1100.00 A-4 100% IS Barricades and Traffic Control Plan Implementation 10000.00 10 000.00 6,400.00 6.400.00 A-5 100% LS prepare Smmtwaler Polution Prevention Plan 7,000.00 3,000.00 1,100.00 1,100.00 A-6 100% LS Administer & Implement Smrmwater Pollution Prevention Plan, Including Submission to and Receiving r ifrom he TCEO 2,000.00 2,000.00 300.00 300.00 A-7 630 LF Furnish, Install. Maintain and Remove Silt Fence 3.00 1.890.00 3.00 1890.00 A-8 90 LI' Furnish, Install. Maintain & Remove Rock Berms 30.00 2.700.00 30.00 2,700.00 A-9 6.530 LF Construct 10 -Foot Wide V-Omtom Channel with Maximum 3:1 Side Slopes 6.60 43 098.00 4.50 29.385.00 A-10 26 LF Remove and Replace Existing Culverts with Two I8 -Inch Diameter Class IV Reinforced Concrete Ilim Culverts 200.00 5,200.00 185.00 4,810.00 A-11 2 EA Constructing Headwalls with Flared Wins as Detailed in the Plain 3,000.00 6,00Q.00 1,000.()0 2,000.00 A-12 320 FA Furnish & Imtall 12 -inch Diameter Class 111 Reinforced Concrete Pipe Culvert 45.00 14,400.00 49.00 15,680.00 A-13 14 EA Construction Sloped End Treatment for 12 -inch Diameter RCP 350.00 4,903.00 500.00 7,000.00 A -N 615 LP Saocutting Existing Asphalt LOU 615.00 3.00 1,845.00 A-15 100% IS Cleaning Out Existing 24 -inch Diameter Culverts, Including, But Not Limited To Removal of AB Vegetation 1,000.00 1,000.00 2,700.00 2,700.00 A-16 16.88) SY Furnish and Install 6 -Inch Cenent Stabilized Sub rade 6.50 104,000.00 6.50 104,000.00 A-17 16,500 SY Furnish and Install 4 -inch Asphalt Stabilized Base, In Amordance with TxDOT Item 345 8.00 128 000.00 8.25 132 OD0.00 A-18 16.000 SY 2-InchTypo "D'HMAC 4.10 65600.00 4.80 76,800.00 A-19 1.50D SY Replace Asphalt Drive Apiroach 13.50 20 250.00 16.00 24 000.00 A-20 100 SY Remove and Replace Cmerete Drive Approach 72.00 7,200.00 (15.00 6500.00 A-21 20 SY Remove and Replace Gravel Drive Approach 100.00 2,000.00 17.00 340.00 A-12 10.000 SY Fumish ad lustall Lonerning and Seeding, Including Watering to Sustain Growth 1.00 10,000.00 0.40 4.000.00 A-23 MOW SY Furnish and Install Excelsior Erosion Control Mallin 1.50 IS 000.00 2.20 22.000.00 A-24 100% 1 S V idea Taping Pro'ect Site Before the Start of Construction on the Proal 1,500.00 1 .00 760.00 760.00 A-25 100% 1.5 linins Requested b the Owner not shown on the Conswaion Plain 20 000.00 20 000.00 20 .00 20,000.00 TOTAL BID AMOUNT ISISTA-1P/fiAf5 A-/ -A-IS) $ 511.853.00 1 542,560.00 PART B - AIRPORT ROAD OVE•RIAY Itrr, A.1-1- Estimated Uuir Did Dom Description Unit Price Extended Annum UMI Price Extended Amount B-1 9,000 SY Furnish and Install I 1/2 -Inch Type 'D" HMAC Overlay, Including Petroleum Spot Sealcr. Aspharl $ rack Fillcr and Tack Coat 3.52 $ 31,680.00 $ 4.10 $ 36,900.00 112 60 TN Furnish and Install T "D" HMAC Level Up 75.00 4,500.00 48.00 21880.00 Rd 170 LF Stewart Existing Asphalt 1.00 170.00 I 3.00 510.00 B-4 LOW SY Remove and Replace Existing Section or Asphalt to Grade, Including Subgrade Stabilization, At wn ell the Plant, 11.50 11,500.00 40.50 40,500.00 TOTAL BID AMOUNT PART B - 11TEM.S 9-1 - B-4) PART C - COLLEGE STREET OVERLAY is 47,850m 1 LL -2=1290 ..00 1 Item No. Eadrnmed unnriry Unit Bid Dina Description Unit Emended PH" I A , I Unit Extended Price I Arnmmr C-1 4,110 SY Furnish and Install I 1/24nch Type "D" HMAC Overlay. Inlcuding Petroleum Spm Sealer. Asphalt $ Crack Filler, and Tack Coat 7.52 $ 14,472.00 S 4.30 s 17,630.00 G2 30 IN Furnish and Insist T "D' HMA Level U 7 . 2 250.00 08.00 1440.00 TOTAL BID AMOUNT PART C - (TTEAfS C -I - C-3) is 17.032.001 1$ 20,120.001 Page 1 of 2 BED LATION 4-112-40 '1 - CITY OF GEORGETOWN AIRPORT ROAD STREET AND DRAINAGE IMPROVEMENTS Bids Received July 19, 2004 2:00 P.M. PARTE. 1VALNUT STREETOVERLIY Item No. BIDDER INFORMATION Unit H. Deck Covshructiov Co Shallow Ford Construction Co. Enended A... Unit Price I 1601 Oxford Blvd. P.O. Box 36135 4,400 Round Rock, Texas 78664 Temple, Texas 76505 I61RT D - 17th .STRE'F.T OVERLAY $ 15,488.0 S 4.30 $ hent Ifsrimnn 11 Unir Bid Dam Unit Emended Unit Encoded ,Vo. )aunrbe Desnfiiton Price buoun, Price Amman D-1 6.700 SY and Install 1 1/2 -Inch Type "D' HMAC Overlay, Including Petroleum Spat Sealer, Asplmli E 3.52 $ 23,5134.011 E 4.30 $ 28,810.00 3.00 er T k at $ 18,158.00 D-2 40 TN EFurnish rnish aM Install T 'D" HMAC Level U 75.00 3000.00 48.00 192000 D-3 q LF svcut Exuling Asphalt 1 1.00 3.001 TOTAL BID AMOUNT PART D - (ITEMS D -I - D-3) E 27,164.00 S 32,530.00 PARTE. 1VALNUT STREETOVERLIY Item No. Emimme Ua"f1W Unit Bid Dma Detrn tion Unit Price Enended A... Unit Price I Emended Anrounr E -I 4,400 SY Furnish and Install 1 1/2dnch Type "D" HMAC Overlay, Including Petroleum Spot Sealer, Asphalt Crack Filler, and Tack Coat E 3.52 $ 15,488.0 S 4.30 $ 18,920.00 E-2 30 TN Furnish and Install T 'D" HMAC Level U 75.00 2,250.0() 48.00 1440.00 E-3 Q0 LF Sawc t Exiling A§Rhalt 1.00 420 OD 3.00 TOTAL BID AMOUNT PART E - (ITEMS E-1- E-3) $ 18,158.00 E 21,620.00 ADD ALTERNATE I -TYPE "A" OR TYPE "B" HMAC SUBS77TUTION 5-11853 Oo S 542 560.00 PART B - Airport ROM Oreriav (ITEMS B -I - B4) /ran Enimmed Unir $ 80,790.00 Bid Data Unit Extended Unir E•xrended Na. unrniry $ 27,184.00 Descri ion Price Anrmra Price Amount AA I t6,000 I 5Y 1'umish and Install 4 -Inch T "A" orType W HMAC R laces Item A-18 S 8.25 Is 132001).W 11 S 8251 S 132 000.00 TOTAL BID AMOUNT ADD ALTERNATE A - (ITEM AA -I) 1 $ 132.ODO.00 11 $ 132.000.00 SVAIAIARY PARTA -AhFonRmdSrreef& Main a lar rmvmems (ITEMS A-1 -A-Z) 11s 5-11853 Oo S 542 560.00 PART B - Airport ROM Oreriav (ITEMS B -I - B4) $ 41,850.00 $ 80,790.00 PARTC- College Street Overlay(?EMS C -I -C -3)S 17,032.00 $ 20,120.00 PARTD- 17ib Srreer Overlav(ITEMSD-1-D-3) $ 27,184.00 $ 32,530.00 PARTE- IValnur Street OverIar (ITEMSE-1 - E-3) S 18,158.00 If 21,620.00 ADD ALTERNATF. l - T• 71' or Tvpe 'B' HMAC Subsdmtion (ITEM AA-/) is 132,000.00 $ 132,000.00 TOTAL PROJECT (Pan A (Less Imar A-18) + Pan B + Pan C + Pnn D + Pan E + Add Alternate 1) $ 626.077.00 $ 697.620.00 I hereby cenify that this is a correct and true tabulation of all bids received. Running. Parker A Kasberg, L.L.P. Patio 2 of 2 �1