HomeMy WebLinkAboutAgenda CC 07.08.2008Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, July 8, 2008
The Georgetown City Council will meet on Tuesday, July 8, 2008 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
- City of Georgetown, Texas v. Georgetown Railroad Company, Inc., at al.; Civil Action No. A08CA 453 SS; In the United
States District Court for the Western District of Texas, Austin Division
- Mark Shelton v. City of Georgetown, at al, Cause Na. A07CA063; in the United States District Court for the Western
District of Texas, Austin Division
- Pending, threatened, and contemplated litigation arising from incident in October 2007 involving former police officer Fennell
B Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body has received from a
business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which
the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive
to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with
which the City Council is conducting economic development negotiations - RADIX Bio Solutions.
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
C Call to Order
D Pledge of Allegiance
E Comments from the Mayor
- Welcome and Meeting Procedures
F Announcements and Comments from City Manager
G Action from Executive Session
Public Wishing to Address Council
On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Council Agenda/July 8, 2008
Page 1 of 3 Pages
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
H-1 Janet Christiansen of Pedernales Electric Cooperative (PEC) regarding update of PEC activities in Georgetown
area
H-2 Brenda Smith, Chair of the University Park Core Committee, regarding traffic issues in the neighborhood
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
1 Consideration and possible action to approve the minutes of the City Council Workshop on Monday, June 23,
the City Council Meeting on Tuesday, June 24, and the Special City Council Meeting on Monday, June 30, 2008
-- Sandra D. Lee, City Secretary
J Consideration and possible action to authorize the purchase of Enercom's Energy Analysis Internet Software
Applications for water and electric services, for use by residential utility customers, at a cost of $37,500 -- '� (�
Kathy Ragsdale, Purchasing Manager and Jim Briggs, Assistant City Manager for Utility Operations
uv+
K Consideration and possible action to approve an Interlocal Agreement with Williamson County concerning the
lease of an earth reclaimer or mixer to be used in the stabilization of the bank and sub -grade at Blue Hole's Oct.
Park in an estimated amount of $10,000.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, iy'r
Assistant City Manager for Utility Operations
L Consideration and possible action to approve a contract and license agreement with National Sign Plazas for
the installation and maintenance of subdivision directional signs consistent with the City's Wayfinding and
Signage Master Plan -- Tom Yantis, Assistant City Manager
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items
M Georgetown Citizen Academy Graduation -- Paul Brandenburg, City Manager and Mayor George Garver
N Discussion and possible direction to staff regarding the creation of a city-wide juvenile curfew ordinance -- Pat
Berryman, Councilmember District 5
O Discussion and possible action regarding whether to waive or reduce permitting fees in Old Town as an
incentive to encourage revitalization and conversion of rental/investment property to home ownership -- Pat
Berryman, Councilmember District 5
P Consideration and possible action to direct the City Manager to research, evaluate and provide to Council cost
effective options for legal services — Dale Ross, Councilmember District 6
Q Discussion and possible direction to staff on the 2008 Proposed Bond Project (Roads and Parks and
Recreation) -- Paul E. Brandenburg, City Manager, Randy Morrow, Community Services Director and Micki
Rundell, Director of Finance and Administration
R Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to award the contract and enter into contract negotiations for the operation Po
of the City's water and wastewater plants for the next five (5) years with a budget of approximately AN<<E
$3,000,000.00 for fiscal year 2008/2009 -- Glenn Dishong, Water Services Director, Jim Briggs, ACM for Utility
Operations
S Consideration and possible action regarding guidance for FY 08-09 spending on Social Service and Youth
Program funding — Keith Brainard, Councilmember District 3
T Public Hearing/First Readings
1. Public Hearing and possible action on a Special Use Permit for office use in a residential structure for
Montgomery Addition, Block 1, Lots 10-11 located at 1903 South Austin Avenue -- Robbie Wyler, Historic
District Planner and Elizabeth Cook, Director of Planning and Development
City Council Agenda/July 8, 2008
Page 2 of 3 Pages
2. Public Hearing to Consider an Appeal of a decision of the Historic and Architectural Review Commission
regarding the denial of a Certificate of Design Compliance for 1903 South Austin Avenue -- Elizabeth
Cook, Director of Planning and Development
3. Public Hearing for the voluntary annexation into the City for 5.016 acres, more or less, in the Antonio
Flores Survey, Abstract No. 235, for Georgetown High School Stadium, east of Austin Avenue and
northwest of Meda Street -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director of
Planning and Development
4, Public Hearing and First Reading of an Ordinance approving a Comprehensive Plan Amendment to
modify the 2030 Plan Overall Transportation Plan related to the removal of a future Major Collector between
Cooperative Way and South Austin Avenue -- Edward G. Polasek, AICP, Principal Planner and Elizabeth
Cook, Director of Planning and Development
5. First Reading of an Ordinance to revise Chapter 12.32 of the Code of Ordinances pertaining to the
Georgetown Municipal Airport Use Regulations due to the activation of the Georgetown Air Traffic Control
Tower — Travis McLain, Airport Manager and Tom Yantis, Assistant City Manager
Certificate of Posting
I. Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2008, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/July 8, 2008
Page 3 of 3 Pages
Council Meeting Date: July 8, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to authorize the purchase of Enercom's Energy Analysis Internet Software Applications for
water and electric services, for use by residential utility customers, at a cost of $37,400.
ITEM SUMMARY:
Utility costs are now higher than they have ever been, and customers are desperate to increase their homes' efficiencies and
reduce their costs, but have no idea where to start. As the primary provider of utility services in the City of Georgetown, we feel
that it is our responsibility to offer the tools and educational resources to help our customers reduce their usage.
The City would like to offer Energy Depot and Water Depot, an integrated suite of online resources designed to answer energy
and water related questions from residential customers. The primary tool is an online, do-it-yourself home energy or water
audit that addresses a full range of residential systems and appliances. You can choose between a full-blown personalized
audit or can opt for the EZ audit that just takes a few minutes to complete. The water audit provides information and
recommendations on both indoor and outdoor uses. Energy Depot and the associated programs will also be available in
Spanish. The other tools available to customers are as follows:
• Energy Profile — A personalized energy profile that helps customers understand home energy use, the associated
costs, and ways to reduce that use.
• Energy Calculator — A means to quickly determine the annual energy usage and cost of electric home systems and
appliances.
• Energy Library— A full range of energy topics, to review at your convenience, as well as, access to the most frequently
asked questions and answers on home energy use.
•
Energy Advisor — An online energy expert, available via e-mail, to answer your specific energy questions.
• Comparison Tool — A method of comparing home systems (HVAC, Water Heating, Lighting, etc;) either those currently
installed or two new systems, to determine differences in energy usage, annual costs, efficiencies between brands,
and price to purchase.
Energy Depot and Water Depot will be available from our Website, via a seamless link, although the application will actually be
hosted by Enercom, thus saving the City the cost of yet another server. Through the web hosting package, we will receive
software maintenance and upgrades, data management, online site usage and trend reports and telephone support.
Although this is proprietary software, and does not have to be bid, other on-line audit software was reviewed. Very few had
multiple services available, and.none with the quality and personalization (local utility rates, local weather data, etc.) of Energy
Depot and Water Depot. Also, as an APPA Hometown Connections partner, Enercom is providing a discount of over 20% off
their standard retail price.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Services Fund and the Water CIP Account:
Fund Cost Budget
610-5-0524-52-323 (AMR) System Upgrade $23,900 $ 56,591
660-5-0527-51-294 (Water) Conservation Pilot $13,500 $100,000
STAFF RECOMMENDATION:
The need for this service is paramount. Its timely installation is dictated by LCRA's increase in the cost of electricity, which will
be passed on to our customers next month, and the onset of the water conservation rates. The education and information
provided by this prograrp will increase customer empowernlent, giving them the much needed tools to control their utility costs.
Submitted By:
Manager
Jim Briggs,
ACM for Utility Operations
Council Meeting Date: July 8, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve an Interlocal Agreement with Williamson
County concerning the lease of an earth reclaimer or mixer to be used in the stabilization of the bank
and sub -grade at Blue Hole Park in an estimated amount of $10,000.00.
ITEM SUMMARY:
Williamson County has a large reclaimer that is used in the stabilization of gravel and soil
materials. Williamson County has agreed to lease the machine with an operator to the City of
Georgetown for $100.00 per hour. Blue Hole park Road and river banks have experienced
considerable soil erosion in the recent floods. The use of this reclaimer will allow the bank and sub
grade to be mixed with materials to create an erosion resistant foundation for the bank and
roadway. The machine will only be available for a small window of one or two weeks, as it has been
scheduled to go to another county in mid July. The required work in Blue Hole Park should take
less than two weeks. This work will precede the bid and possible award of construction of the Blue
Hole Park Trail in August.
The attached interlocal agreement sets out the City and County's respective obligations
concerning the lease of this piece of equipment.
When this item was written, Williamson County Commissioners Court was scheduled to
consider this item on this same date.
SPECIAL CONSIDERATIONS:
A small portion of the funds budgeted for the erosion of San Gabriel Park bank will be used
for the lease of this machine. If the results of the stabilization process tum out well, this process may
be used in other projects.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Storm Water CII':
Fund cost Budge
640-9-0880-90-050 San Gabriel Park Bank $10,000.00 Est. $300,000.00
BOARD RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends Council authorize the execution of the above agreement to document the
City's and County's rights and duties with respect to the lease of this equipment
ATTACHMENTS:
1. Proposed Interlocal Agreement
Submitted By: Mark Miller,
Transportation Services
Manager
INTERLOCAL AGREEMENT
Pursuant to Texas Government Code, Chapter 791, the City of Georgetown,
Texas wishes to enter into an Interlocal Agreement with Williamson County
wherein the City of Georgetown will have use of the CMI RS 425 B Road
Recycler. The City of Georgetown wishes to use the road recycler for
approximately two to three days on a project/s within the city limits.
Please see Exhibit "A" for the description and estimate of agreement, which is
incorporated herein by reference.
The City of Georgetown agrees to reimburse Williamson County according to the
specifications of the attached Exhibit "A", and the City of Georgetown agrees that
sufficient funds for the execution of this agreement are currently budgeted.
Dated this day of 12008
Authorized Representative,
City of Georgetown
Greg Bergeron, Road Superintendent
Williamson County
Approved by the Williamson County Commissioners Court on this
day of
Dan A. Gattis, County Judge
Williamson County
Exhibit "A"
General specifications:
1) The City of Georgetown will pay Williamson County for total hours
assigned to work on the city's project.
2) Williamson County will be paid at the rate of $100 per hour.
3) Fuel will be provided by the city while on their project.
4) Bullet teeth and holders on the drum will be examined after work is
done and any that need to be replaced will be added to the final
cost (parts and shop labor).
Council Meeting Date: July 8, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action to award the contract and enter into contract
negotiations for the operation of the City's water and wastewater plants for the next five (5) years
with a budget of approximately $3,000,00.00 for fiscal year 2008/2009.
ITEM SUMMARY: The City's current contracts for the operation of the Water Treatment Plants and
Wastewater Treatment Plants will expire on September 30, 2008. City staff began the RFP process to
seek a qualified plant operations firm to continue the operation of the City's plants in March. After a
mandatory pre -proposal conference and plant visit opportunity, two firms presented proposals to
operate the City's facilities. BRA (current W W'IP operator) proposed the continued operation of the
City s Wastewater Treatment Plants and OMI (current WTP operator) proposed the continued
operation of the City's Water Treatment Plants as well as the combined operation of the WTPs and
W WTPs. Two other firms, present at the pre -proposal conference failed to submit proposals.
Staff evaluations included technical expertise, financial costs (or economic analysis), as
well as management and oversight skills to handle this particular contract. As a part of the
evaluation process, an interview with each of the firms was conducted on June 4, 2008. Staff has
completed the evaluation of the RFPs and the presentations. The staff recommendation is based
on the qualifications of the competing firms and the economic analysis of each proposal.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Water Operations Fund. The actual cost
of the first year of operations will be determined as a result of contract negotiations:
Fund cost Budge
660-5-0529-51-304 Water Plant Operations TBD TBD
660-5-0531-51-305 Wastewater Plant Operations TBD TBD
COMMENTS:
The staff recommends the commencement of contract negotiations for the upcoming
fiscal year be initiated with OMI to operate its Water Treatment and Wastewater Treatment
facilities. Alternatively, staff supports contract negotiations with OMI for Water Treatment
Plant Operations and BRA for Wastewater Treatment Plant Operations.
ATTACHMENTS:
None
Submitted By: Glenn W. Dishong, Jim Briggs,
Water Services Director ACM for Utility Operations