HomeMy WebLinkAboutAgenda CC 06.10.2008Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, June 10, 2008
The Georgetown City Council will meet on Tuesday, June 10, 2008 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
B Sec 551.072: Deliberations about Real Property
- Consideration and possible action to deliberate the purchase of real property for public roads and parkland in the Williams
Drive Gateway Redevelopment Area
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
C Call to Order
D Pledge of Allegiance
E Comments from the Mayor
F Announcements and Comments from City Manager
G Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
H As of the deadline, there were no persons who requested to address the Council on items other than already
posted on the Agenda.
City Council Agenda/June 10, 2008
Page 1 of 4 Pages
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
Consideration and possible action to approve the minutes of the Council Workshop and Meeting held on
Tuesday, May 27, 2008 -- Sandra D. Lee, City Secretary
J Consideration of approval authorizing the City of Georgetown to participate in an Interlocal agreement with
Williamson County for the purpose of participating in a Countywide aerial photo project, in an amount not to
exceed $23,864 — Chris Bryce, AICP, GIS Coordinator and Elizabeth Cook, Director of Planning and
Development
CK Consideration of award of the annual bid for the electric meter testing and Electric Response Transmitter
(ERT) replacement to Texas Meter Device of Waco, Texas for the bid price of $9.20 for single-phase meters
and $30.80 for ERT replacements — Ken Arnold, Energy Services Director and Jim Briggs, Assistant City
Manager for Utility Operations
L Consideration and possible action regarding a resolution granting a petition and setting public hearing dates for
the voluntary annexation into the City for 5.016 acres, more or less, in the Antonio Flores Survey, Abstract No.
235, for Georgetown High School Stadium, east of Austin Avenue and northwest of Meda Street — Edward G.
Polasek, AICP, Principal Planner and Elizabeth Cook, Director of Planning and Development
M Consideration and possible action to approve a Letter of Understanding with Brockway, Gersbach, McKinnon &
Niemeier, P.C. to perform the independent audit of City accounts for fiscal year ended September 30, 2008 —
Leticia Zavala, Controller and Micki Rundell, Director of Finance & Administration
N Consideration to declare Toughbook computers for Crown Victoria Police Vehicles surplus and to dispose of
the property by conveying it to the Florence Police Department — Patrick Hurley, Info. Management Lt., and
David Morgan, Police Chief
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
O Consideration and possible action to authorize the City to enter into a contract with Holmes Murphy and
Associates, Inc. for Broker/Agent of Record consulting services for employee health benefits -- Kevin Russell,
Human Resources Director and Paul Brandenburg, City Manager
OConsideration and possible action to authorize Environmental Services staff to apply for the second round of
Capital Area Council of Governments (CAPCOG) FY2008/2009 Regional Solid Waste Management Funding
to purchase recycling containers and fund collection services at City facilities and City -sponsored special
events; as a means to promote these programs through public outreach and education — Rachel Osgood,
Environmental Services and Jim Briggs, Assistant City Manager for Utility Operations
�O Presentation and discussion on impacts related to proposed energy price increases from LCRA and effects to
Georgetown Utility System electric rates — Kenneth Arnold, Energy Services Manager and Jim Briggs, Assistant
City Manager for Utility Operations
R Consideration and possible action to authorize the City Manager to negotiate and execute a short-term lease
with Central Texas Regional EMS for a portion of the old fire station on Main Street — Paul Brandenburg, City
Manager
S Consideration and possible action to approve a resolution expressing official intent to reimburse costs
associated with the purchase of real property for use as a City facility in an amount not to exceed the
purchase price of $3,900,000 plus related fees with proceeds from bonds that will be issued at a later time —
Micki Rundell, Director of Finance and Administration
T Consideration and possible action to approve the Second Amendment to the Development Agreement
between the City and 500 South Austin Avenue, LP — Tom Yantis, Assistant City Manager
U Reconsideration, discussion, and possible action on the College Street Bridge design and funding — Gabe
Sansing, Councilmember District 2
City Council Agenda/June 10, 2008
Page 2 of 4 Pages
V Consideration and possible action to provide policy direction to the City's consultant preparing the Housing
Element of the 2030 Plan — Pat Berryman, Councilmember District 5
Items forwarded from the Georgetown Transportation Advisory Board (GTAB) and Parks and Recreation
Advisory Board:
1. Consideration and possible action to complete the final design of the Blue Hole Restoration Project as
only a hike and bike trail with emergency vehicle access following the natural ground to the extent
practicable, utilizing existing funding — Bill Dryden, Transportation Engineer, Jim Briggs, ACM for Utility
Operations
2. Consideration and possible action on a Task Order No. 4 with Baker-Aicklen & Associates, Inc., pursuant to ha
the terms of the Master Services Agreement, for professional services related to the Blue Hole Roadway
Flood Damage Reconstruction Project, Final Engineering Design and Construction Administration for an a
amount not to exceed $35,000.00 — Bill Dryden, Transportation Engineer, Jim Briggs, ACM for Utility ��.
Operations
X Second Readings
1. Second Reading of an Ordinance Rezoning .191 acres in the Lost Addition, Block 66, to be known as the
Gilmer Office Building from TF, Two -Family District to MU -DT, Mixed Use Downtown District, located at
1102 Rock Street — Robbie Wyler, Historic District Planner and Elizabeth Cook, Director of Planning and
Development
2. Second Reading of an Ordinance Rezoning for 72.89 acres in the J. Thompson Survey, to be known as
Weir Ranch from AG, Agricultural and RS, Residential Single Family to C-1, Local Commercial and RS,
Residential Single -Family, located on RM 2243 west of Riverview Drive — Cada Benton, Planner II and
Elizabeth Cook, Director of Planning and Development
3. Second Reading of an Ordinance Annexing into the City 45.401 acres, more or less, in the J. Thompson
Survey for Weir Ranch, north of RR 2243 and west of the Riverview Estates Subdivision -- Edward G.
Polasek, AICP, Principal Planner
4. Second Reading of an Ordinance of a Rezoning to amend the Development Plan for a PUD, Planning Unit
Development District for 104.95 acres in the Clement Stubblefield Survey known as Wolf Ranch
Subdivision, Amended Plat of Wolf Ranch Subdivision, Block A, Lots 2 & 8; Resubdivision of Wolf Ranch
Subdivision, Block A, Lot 4; Resubdivision of Wolf Ranch Subdivision, Block A, Lot 4B; Resubdivision of
Wolf Ranch Subdivision, Block A, Lot 4C; Resubdivision of Wolf Ranch Subdivision, Block A, Lots 5, 6 and
9, located in the 1000 Block of W. University Ave — Cada Benton, Planner II and Elizabeth Cook, Director of
Planning and Development
5. Second Reading of an Ordinance on a Rezoning from AG, Agriculture district to C-3, General Commercial
district for approximately 30.449 acres, more particularly described as 21.102 acres and 9.347 acres in the
David Wright Survey, to be known as Buc-ee's, located on the north and south sides of the intersection of
Lakeway Drive and IH 35 — Valerie Kreger, Planner III and Elizabeth Cook, Director of Planning and
Development
Y First Reading
First Reading of an Ordinance adding new Chapter 7.07 to the Code of Ordinances pertaining to use of dog
tethers and restraints -- Ken Finn, Animal Services Manager
Z Appointments
1. Consideration and possible action to approve the appointment of Mallory Bird to the vacant position that
expires in February 2010 on the Parks and Recreation Advisoy Board — Mayor George Garver
2. Consideration and possible action to approve the appointment of a replacement for Councilmember Dale
Ross on the Zoning Board of Adjustment — Mayor George Garver
AA Consideration and possible action to determine a meeting time for the Annual City Council Ethics Review on
the same night as the Special Meeting on June 30, 2008 -- Sandra D. Lee, City Secretary
Certificate of Posting
City Council Agenda/June 10, 2008
Page 3 of 4 Pages
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2008, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/June 10, 2008
Page 4 of 4 Pages
Council Meeting Date: June 10, 2008
Item No. Y-\
AGENDA ITEM COVER SHEET
SURES
Consideration of award of the annual bid for the electric meter testing and ERT replacement to
Texas Meter Device, of Waco, Texas for the bid price of $9.20 for single phase meters and $30.80 for ERT
replacements.
Bids were received to provide the City with electric meter testing and ERT replacement for a
period of one year beginning June 2008. The staff recommendation is to award this bid to the only bidder
responding, Texas Meter Device of Waco, Texas. Texas Meter Device has performed this service for the
City for the past several years and has done an outstanding job.
The used meters sent to Texas Meter Device are tested, repaired, if necessary, and returned to
stock. By using refurbished meters whenever possible, it helps the City reduce the meter cost for its
customers. An estimated expense for this work is $25,000.00.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Services AMR.
Fund cost Budget
610-5-052452-323 AMR System Upgrade $25,000.00 $56,591.00
STAFF RECOMMENDATION:
Staff recommends award of the unit bid to Texas Meter Device.
COMMENTS:
This is for sole source maintenance service from Itron licensed vendors for the electric meter reading
system. For electric equipment, only TMD and USM&T are licensed to market this equipment in Texas.
TMD is the only vendor that also performs electric meter testing and calibration.
ATTACHMENTS:
1. Bid Tabulation
Submitted By: Ken Arnold,
Energy Services Director
for Utility Operations
ELECTRIC METER TESTING AND ERT REPLACEMENT
BID NO. 28048
ITEM NO. DESCRIPTION
1 Testing of Residential House Meters,
2S, 200 amp, Elec/Mech w/ERTs
TMD*
EST. CITY. UNIT PRICE
1,000 $ 9.20
Replacement of defective ERT 500 $ 30.80
Itron compatible 41ER- I 240v
* Low bid - TMD only vendor responding
No Response:
USM&T
Agenda Item:
Agenda Item Check List
4
Financial Impact
Electric meter upgrades
Agenda Item Subject: Consideration of award of the annual bid for electric meter testing
and ERT replacement to Texas Meter Device of Waco, Texas for the
bid price of $9.20 for single phase meters and $30.80 for ERT
replacements.
Is this a Capital Improvement Yes • No
Project:
Council Date:
Was it budgeted?
06/10/2008
link to Agenda database => Q
Need Help?
Is it within the approved budgeted amount?
If not, where is the money coming from?
GIL Account Number
Amount Going to Council
Is there something (budgeted) that won't get
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's
budget?
If so, please explain.
Does this project have future revenue
impact?
Year: 2008
• Yes O No
• Yes No
610-0524-52-323
$ 25,000.00
Yes 0 No
Yes • No
• Yes No
Department: Georgetown Utility Systems
If so, how? Improves metering accuracy and meets service
standards
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes • No
If so, what division(s)?
Prepared by: Kenneth Arnold Date: 06/04/2008
Approval Cycle Settings
Council Meeting Date: June 10, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBiECT:
Consideration and possible action to authorize Environmental Services staff to apply for the second round of
Capital Area Council of Governments (CAPCOG) FY 2008/2009 Regional Solid Waste Management Funding to purchase
recycling containers and fund collection services at City facilities and City -sponsored special events; means to promote
these programs through public outreach and education.
ITEM SUMMARY:
Major department goals for FY2007/2008 are to purchase dedicated recycling containers and initially subsidize
collection costs for City -owned facilities and City -sponsored events, expand outreach efforts and aggressively promote
these new offerings. Currently there is a shortage of funds available to implement these initiatives which are increasingly
being requested by citizens and employees alike; this grant application is consistent with departmental goals and if
granted by CAPCOG, can help reduce the burden for funding on generated revenues. Matching funds are not required to
be eligible for funding approval but they are strongly considered when determining an applicant's commitment to the
program. CAPCOG Solid Waste Advisory Committee (SWAC) reviews all applications received and announces the
awards mid -Summer, 2008. Should the City of Georgetown be awarded a grant, staff will then present to Council all
program implementation documents and request authorization to receive the grants at that time.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
Only upon execution of the grant documents if successful in being awarded a grant. City Council will have the
ability to either approve or deny the grants, as awarded, by execution of the grant documents or refusal to do so.
Funds to be used as matching funds are budgeted in the General Fund:
Line Item Account Number $ Amount
General Government Contracts/Legal 100-5-0638-51-340 $6,750.00
STAFF RECOMMENDATION:
Staff recommends that City Council authorize staff to proceed with application for CAPCOG funds.
COMMENTS:
NONE
ATTACHMENTS:
Resolution
Submitted By: Rachel Osgood,
Coordinator for
Environmental Services
Jim
for Utility
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AUTHORIZING THE FILING OF A GRANT
APPLICATION WITH THE CAPITAL AREA COUNCIL OF GOVERNMENTS
(CAPCOG) FOR A REGIONAL SOLID WASTE GRANT PROGRAM
GRANT; AND PLEDGING THAT IF A GRANT IS RECEIVED, THE CITY OF
GEORGETOWN WILL COMPLY WITH THE GRANT REQUIREMENTS OF
CAPCOG, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
(TCEQ) AND THE STATE OF TEXAS.
WHEREAS, CAPCOG is directed by the Texas Commission on Environmental
Quality (TCEQ) to administer solid waste grant funds for implementation of CAPCOG's
adopted Regional Solid Waste Management Plan; and
WHEREAS, the City of Georgetown, in the State of Texas, is qualified to apply for
grant funds under the Request for Applications; and
WHEREAS, Jim Briggs, Assistant City Manager for Utility Operations, is authorized
to request grant funding under CAPCOG, and act on behalf of the City in all matters related
to the grant application and any subsequent grant contract and grant project that may
result; and
WHEREAS, it is the intent of the City to use the grant funds to expand and / or
implement recycling opportunities at City -owned facilities and City -sponsored events; and
the funds to announce and promote these programs on a regular basis; and
WHEREAS, if this project is funded, City will comply with the grant requirements of
CAPCOG, TCEQ, and the State of Texas; grant funds and grant -funded equipment will be
used only for the purposes for which they are intended under the grant; and all activities
will comply with and support the adopted regional and local solid waste management plans
adopted for the geographical area in which the activities are performed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this resolution implements the following policy of the 2030 Comprehensive Plan:
Vision Statement 4.4, which states: "Georgetown has taken a leadership role in the use of
advanced technology to incorporate sustainable "green inhastructure"including initiatives to:
D. Promote maximum re -cycling."
Resolution No.
Application for CAPCOG Grant For Regional Solid Waste
Page I of 2
and further finds that the enactment of this resolution is not inconsistent or in conflict with
any other Century Plan Policies, as required by Chapter 2 of the 2030 Comprehensive
Plan.
SECTION 2. Jim Briggs, Assistant City Managerfor Utility Operations, or his designee, is
authorized to request grant funding under CAPCOG, and to act on behalf of the City in all
matters related to the grant application and any subsequent grant contract and grant
project that may result.
SECTION 3: If the City receives the CAPCOG grant funding, the City will comply with the
grant requirements of CAPCOG, TCEQ, and the State of Texas; grant funds and grant -
funded equipment will be used only for the purposes for which they are intended under the
grant; and all activities will comply with and support the adopted regional and local solid
waste management plans adopted for the geographical area in which the activities are
performed.
SECTION 4: The Mayor is authorized to sign this Resolution and the City Secretary to
attest. This Resolution shall be effective immediately upon adoption.
RESOLVED this the 10"' day of June, 2008.
ATTEST:
Sandra D. Lee
City Secretary
APPROVED AS TO FORM:
Patricia E. Carts
City Attorney
Resolution No.
Application for CAPCOG Grant For Regional Solid Waste
Page 2 of 2
THE CITY OF GEORGETOWN:
By: George G. Garver
Mayor
Agenda Item Check List
Financial Impact
Agenda Item: CAPCOG grant application
Agenda Item Subject: Consideration and possible action to authorize Environmental
Services staff to apply for the second round of Capital Area Council of
Governments (CAPCOG) FY 2008/2009 Regional Solid Waste
Management Funding to purchase recycling containers and fund
collection services at City facilities and City -sponsored special events;
means to promote these and other recycling programs through public
outreach and education.
Is this a Capital Improvement
Project:
Council Date:
Was it budgeted?
O Yes • No
06/10/2008
link to Agenda database => Q
Need Help?
Is it within the approved budgeted amount?
If not, where is the money coming from?
G/L Account Number
Amount Going to Council
Is there something (budgeted) that won't get
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's
budget?
If so, please explain.
Does this project have future revenue
impact?
0 Yes O No
• Yes 0No
grant funds with $11,000 in matching city funds
100-5-0638-51-340
$ 6,750.00
O Yes • No
• Yes 0No
Funding for recycling collection costs at City
facilities and public events
O Yes • No
Year:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact:
If so, what division(s)?
Department:
approximately 400 hours annually
O Yes • No
Prepared by: Rachel Osgood
Date: 06/03/2008
Aaenda Item Checklist. Aobroved on 06/05/2008 ?4 ? t-+ s _ .
(Lone Lankford I ChleftAccountananager 106/05/200810:21:15 AM 106/05/200810:21:15 AM p6/OS/200810:51:43 AM 106/05/200810:'
Approver Comments
Approval Cycle Settings
Council Meeting Date: June 10, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Discussion and Presentation on Impacts Related to Energy Price Increases from LCRA
and Effects to Georgetown Utility System Electric Rates
ITEM SUMMARY:
The City of Georgetown was informed in writing on May 20, 2008 of an increase in the cost
of energy from LCRA. This cost increase is directly related to the cost increases to natural
gas used for the generation of energy. Staff will present the impacts of this increase to the
retail customer in Georgetown and the dates upon which this increase in cost will occur.
No action is required by City Council on this item due to the fact that increases in fuel costs
are pass-through expenses to the customer base. This is simply to educate the City Council
and Community of the future increase in energy cost and the impacts that it could have on
retail bills after June 25, 2008.
FINANCIAL IMPACT:
None
STAFF RECOMMENDATION:
ATTACHMENTS:
1. PowerPoint Presentation
Submitted By:
for Utility
Historical Energy Review
■ 1974 (June) City Contracts with LCRA
■ Contract is FULL REQUIREMENTS
. 1989 Contract Extended and Updated
■ 1993 City Exercises 10% Option
. 1993-2008 90% Energy under LCRA
■ 1993-2008 10% Other Contracts
■ 2007 LCRA Requests New Contract
■ 2011 City Call under 1974 Agreement
. 2016 (June) End of Existing Contract
Rate Comparisons
PROVIDER COST/KWH TERM
Sta rTex 15.0 1 year
Green Mountain 15.9 1 year
YEP 14.2 1 year
Reliant 14.5 2 year
TEXPO 15.4 1 year
GUS with 1� 11.46
12.06W000KWH includes monthly service charge
PEC with 1 �
10.618
12.618/1000KWH includes monthly service charge
June 6, 2008
Council Meeting Date: June 10, 2008 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible approval to complete the final design of the Blue Hole Restoration Project as a hike and bike trail
only with emergency vehicle access following the natural ground to the extent practicable utilizing existing funding.
ITEM SUMMARY:
The City contracted with Baker-Aicklen & Associates, Inc., in November 2007 for the preliminary engineering to determine
various alternatives and to make recommendations for permanent remedies to be constructed for the facilities within Blue Hole Park.
The preliminary engineering report with alternate designs for permanent construction was presented to staff in May; staff has
reviewed the evaluation report and has presented various recommendations to both GTAB and the Parks Board. Both boards have
recommended that the Blue Hole Restoration Project be reconstructed as a hike and bike trail only with emergency vehicle access and
river bank stabilization within available funding.
Funds from TML insurance and from FEMA disaster recovery are available to be applied towards reconstructing Blue Hole to its
pre -Flood condition, but those funds do not include any moneys for enhancements, i.e., an ultimate design which would have a high
probability of surviving a flood event similar to that of June of 2007.
Based upon direction from Council, staff will prepare a task order for the Engineer to perform final design of the repairs,
reconstruction and other improvements for the Hike and Bike Trail in Blue Hole Park on the South San Gabriel River.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Several funding sources are available, including, but not limited to, TML insurance, FEMA disaster recovery (less any payment
from insurance), existing drainage budget funding and from GTEC for reconstruction of Rods Street as part of the River Place economic
development project.
Fund Cost Budeet
261.4-M2-44-278 FEMA and TML Insurance $ N/A $160,000.00
GTAB BOARD RECOMMENDATION:
GTAB has recommended that the Blue Hole Restoration Project be reconstructed as a hike and bike trail only with emergency
vehicle access using available funds from TML insurance and FEMA.
PARKS BOARD RECOMMENDATIONS:
The Parks Board has recommended that the Blue Hole Restoration Project be reconstructed as a hike and bike trail only with
emergency vehicle access and turnaround areas as practicable.
STAFF RECOMMENDATION:
Staff recommends completing the design for the Blue Hole Restoration Project as a hike and bike trail only with emergency
vehicle access only and river bank stabilization within the limits of available funding. Staff also recommends evaluating the completion
of Rock Street and parking that was approved using GTEC funds for the River Place Development Project.
None.
ATTACHMENTS:
None.
Submitted By: BMDryden, P.V \Jim Qri
Transportation Engineering tan
for Utility
Council Meeting Date: June 10, 2008 Item No. LJ-) - a`
AGENDA ITEM COVER SHEET
SUB) CT: Consideration and possible approval of Task Order No. 4 with Baker-Aidden & Associates,
Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the Blue
Hole Roadway Flood Damage Reconstruction Project, Final Engineering Design and Construction
Administration for an amount not to exceed $ 35,000.00.
ITEM SUMMARY: The City contracted with Baker-Aidden & Associates, Inc, in November 2007 for the
preliminary engineering to determine various alternatives and to make recommendations for permanent
remedies to be constructed for the facilities within Blue Hole Park. The preliminary engineering report was
presented to staff in May; staff has reviewed the evaluation report and has presented various
recommendations to both GTAB and the Parks Board. Both GTAB and the Parks Board have recommended
that the Blue Hole Restoration be reconstructed as a concrete hike and bike trail only with emergency
vehicle access and bank slope protection within the available funding.
Based upon recommendations from the GTAB and the Parks Board, accompanied with evaluation by
staff of the preliminary engineering results, the Engineer will perform final design of the repairs,
reconstruction and other improvements for the Hike and Bike Trail in Blue Hole Park on the South San
Gabriel River.
Under this task order, the Engineer will prepare a bid package for the repairs, reconstruction and
associated improvements for the Blue Hole Park on the South San Gabriel River. The scope includes trail
and river bank design and project administration.
SPECIAL CONSIDERATIONS:
None
FINANCIAL IMPACT:
Several funding sources are available, including, but not limited to, TML insurance, FEMA disaster
recovery (less any payment from insurance), and existing drainage budget.
6 yt pok Fund Cost Budget
2614-0602-44-278 FEMA and TML Insurance $35,000.00 $160,000.00
STAFF RECOMMENDATION:
Staff recommends approval of Task Order No. 4 with Baker-Aicklen & Associates, Inc, to complete
design of the Blue Hole Restoration Project in an amount not to exceed $35,000.00 payable by certification of
completed hours for the design.
COMMENTS:
None.
ATTACHMENTS:
Task Order No. 4
Submitted By:
Transportation Engineering
for Utility
CITY OF GEORGETOWN
RECONSTRUCTION OF BLUE HOLE TRAIL
TASK ORDER No. 4
June 6, 2008
Mr. Tom Benz
City of Georgetown
P.O. Box 409
Georgetown, Texas 78626
Description of Services:
Project Overview:
Baker-Aicklen & Associates, Inc., (Baker-Aicklen) shall provide professional engineering
services for design phase, bid and award phase and construction phase to restore the Blue
Hole Trail, which runs parallel to the stream flow of the South Gabriel River, as a Hike
and Bike Trail within available funding.
City Provided Information or Services:
City shall perform or provide the following information or services:
Any documents or information related to the Services provided by City to
Professional, including, without, engineering studies, maps, reports, field data,
notes, plans, diagrams, sketches or maps (the "Information") is and shall remain
property of the City and Professional shall have no ownership or other interest in
same. The Professional shall deliver to the City, if requested, a written itemized
receipt for the Information, and shall be responsible for its safe keeping and shall
return it to the City, upon request, in as good condition as when received, normal
wear and tear excepted.
Services:
Professional shall perform or provide the following services:
Task 1 — Design phase survey services
Task 2 — Engineering and preparation of plans, specifications and estimates
Task 3 — Bid and award phase services
Task 4 — Construction phase services
Assumptions:
• City forces will remove and dispose of concrete, asphalt, etc., along the
riverbank.
Blue Hole Restoration Page 1
Baker-Aicklen Task Order No. 4
• Design within the concept as directed by City staff to keep project within a
$150,000 construction cost budget and may or may not withstand future
significant flood events.
• No additional sub -consultant services are being proposed as part of this task
order.
• Professional shall provide notifications to state and regulatory agencies and shall
advise the City of any permits that may be required.
• Professional will not provide support for the FEMA or TML requests for
reimbursements except for providing estimates and bid tabulations.
• City shall provide inspections services: Professional shall make two scheduled
site visits per week, as required, during construction and be available at other
times as needed
Proposed Project Team:
Baker-Aicklen shall provide all engineering on this project. Leah Coffman, P.E., of Baker-
Aicklen, shall serve as Project Manager.
Work Schedule:
The schedule for the Services to be performed by the Professional is attached as Exhibit A.
Other Insurance:
No additional insurance is required beyond that provided as per the Master Services
Agreement.
Compensation:
Time and Materials — Services shall be provided at rates shown on Baker-Aicklen Standard Rate
Schedule — Table 48 (Exhibit B) except that direct expenses will be at cost plus 0% in a not -to -
exceed amount of $ 35.000.00 (Thirty Five Thousand Dollars and Zero Cents).
Design phase survey services
Design phase engineering services
Bid and award phase services
Construction phase services
Reimbursable expenses
2,000.00
15,000.00
2,000.00
15,000.00
1,000.00
i-SWIT11TWIN,
Baker-Aicklen proposes to perform these services based on our standard hourly rates (attached
as Exhibit B), and the City will reimburse subcontractor fees and other reimbursable expenses at
actual cost (LOX multiplier).
Blue Hole Restoration Page 2
Baker-Aicklen Task Order No. 4
Attachments:
Attachment A
Attachment B
APPROVED:
Project Schedule
Fee Rates
CITY OF GEORGETOWN
By:
Name: George G. Garver
Title: Mayor
Address:
P.O. Box 409
Georgetown, TX 78627-0409
Phone:
(512) 930-3651
Fax:
(512) 930-3659
E -Mail:
slee@georgetowntx.org
Date:
O(o�OG�Og
Blue Hole Restoration Page 3
Baker-Aicklen Task Order No. 4
PROFESSIONAL
Baker-Aicklen & Associates, Inc.
By: c.C__„_,/G�e JF(��
Name: J es R. Clamo, P.E.
Title: Branch Manager
Address:
204 S. IH -35, Ste 104
Georgetown, TX 78628
Phone:
(512) 763-1100
Fax:
(512) 763-1102
E -Mail:
jclamo®baker-aicklen.com
Date:
O(o�OG�Og
Exhibit A
Reconstruction of Blue Hole Trail
Project Schedule
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wpm
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$'Rm
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Notice to
06/10108
Proceed
.
07/02/09
Advertise for
Bids
07/10/08
Pre -Bid
Conference
07/16/08
Bid Opening
Approved by
07/21/08
City of
Georgetown
GTAB
Approved by
07/22/08
City of
Georgetown
City Council
08/01108
Issue Notice to
Proceed
10/30/08
End
Construction
AL
Exhibit B -STANDARD RATE SCHEDULE
Labor Rate Table 48
Effective January 1, 2008, the following rates are recommended for work performed on an hourly -charge basis. Rates
include company overhead and profit for services accomplished during regular working hours.
DIRECT LABOR
OFFICE PERSONNEL SERVICES
Classification
Sr. Project Manager.......................................................................................
ProjectManager.............................................................................................
Sr. Project Engineer/Surveyor/Planner..........................................................
Sr. Project Engineering/Surveying/Planning/GIS Coordinator ......................
Project Engineer/Surveyor/Planner................................................................
Project Engineering/Surveying/Planning/GIS Coordinator ...........................
Sr. Project Engineering/Surveying/Planning/GIS Designer ..........................
Sr. Project Engineering/Surveying/Planning/GIS Associate .........................
Project Engineering/Surveying/Planning/GIS Designer ................................
Engineering/Surveying/Planning/GIS Associate ...........................................
Engineering/Surveying/Planning/GIS Assistant ............................................
Sr. Engineering/Surveying/GIS CAD Technician .........................................
Engineering/Surveying/GIS CAD Technician ...............................................
CAD/GIS Computer Operator.......................................................................
Administrative Assistant................................................................................
Expert Witness/Testimony/Deposition Services ............................................
Department Manager/Assistant Branch Manager ..........................................
BranchManager.............................................................................................
Principal (as appropriate)...............................................................................
FIELD PARTY SERVICES
1 -Man Field Party ..........................................................................
2 -Man Field Party..........................................................................
3 -Man Field Party ..........................................................................
4 -Man Field Party..........................................................................
Transportation:
By Firm's Passenger Vehicles........................................................
By Firm's Survey Trucks (Notes 1, 2, & 3) ...................................
Direct Expense - Reproduction & Printing by Firm . ............................
Survey Stakes, Lathes, Iron Rods . .................................................
Subsistence of out -of -city services, and other Direct Expense ......
Rates
........................ $175 per hour
........... I............ $135 per hour
........................ $130 per hour
........................ $125 per hour
........................ $120 per hour
........................ $115 per hour
........................ $110 per hour
........................ $105 per hour
........................ $100 per hour
.......................... $95 per hour
.......................... $90 per hour
.......................... $80 per hour
.......................... $70 per hour
.......................... $60 per hour
.......................... $60 per hour
.................... Two Times Rate
I ..................... $185 per hour*
...................... $200 per hour*
..................... $220 per hour*
Rates
$75 per hour
$125 per hour
$165 per hour
$205 per hour
Charged at current IRS allowable rate
Charged at current IRS allowable rate
-Not default rates. These rales are used as required in special situations only and with Client notification.
NOTES:
.................. Prevailing
Commercial Rates Or
............. Cost Plus 0%
1. Field Party rates include equipment, supplies and survey vehicles. Abnormal use of stakes, lathes, etc., used such as
during the construction phase of a project will be charged as indicated.
2. Field party time charge will be made for show -up time and return to office, resulting from inclement weather
conditions, etc.
3. Field Party stand-by time will be charged for at the above -shown appropriate rates.
4. The firm's professional liability is limited to the total amount of compensation under the Professional Services
Agreement to a maximum of $1,000,000.
BAKER-MCKLEN
"ff�� 6 A390C7ATE5, INC.