HomeMy WebLinkAboutAgenda CC 05.27.2003Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, May 27, 2003
The Georgetown City Council will meet on Tuesday, May 27, 2003 at 06:00:00 PM at the San Gabriel
Break Room of the Georgetown Municipal Complex, 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live and made available for broadcast
by the local cable company.
Regular Session to convene and continue Executive Session, if necessary
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session that follows
A Sec.551.071 consultation with attorney
- Pending Litigation
- Thomas L. Suarez, Jr. vs. city of Georgetown, Texas, City of Georgetown Police Department, Georgetown Police Sgt.
Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th
Judicial District Court of Williamson County, Texas
- Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, Individually and in his Official Capacity as Chief of
Police of the Georgetown Police Department; Robert Hernandez, Individually and in his Official Capacity as Captain of
the Georgetown Police Department; Gary Todd Terbush, Individually and in his Official Capacity as Lieutenant of the
Georgetown Police Department; Georgetown Police Department; and the City of Georgetown, Defendants, Cause No.
A03-CA-014JN, In the United States District Court for the Western District of Texas, Austin Division.
- Potential Litigation/Settlement Offers
- Don L. Dison Complaint to FAA
- CTSUD regarding Water Quality Land Application for Proposed Permit No. 14371-001 before the TCEQ
- Legal Advice Regarding Agenda Items
- Discussion of legal issues related to the proposed Simon Development Agreement for Wolf Ranch Project
B Sec. 551.087 deliberation regarding economic development negotiations
-Discussion or deliberation regarding commercial or financial information received from SIMON related to
the Wolf Ranch project and/or to deliberate the offer of a financial or other incentive to SIMON
Regular Session - To begin no earlier than 6:00 P.M.
(The City Council for the City of Georgetown reserves the right to adjourn into executive session at any time during
the course of this meeting to discuss any of the matters listed below, as authorized by Texas Government Code
Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and
551.086 (Economic Development).
C Call to Order
D Pledge of Allegiance
Comments from the dais regarding the following items:
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
- Announcement of vacancies on City Boards/Commissions --
City Council Agenda/May 27, 2003
Page 1 of 5 Pages
- One vacancy on the Main Street Advisory Board
- One vacancy on the Planning and Zoning Commission
- Two vacancies on the Board of Adjustment
Recognition of Renee Hanson for receiving a national award as one of three "Friends of Main Street" —
Mayor Gary Nelon
Recognition of Red Poppy Festival Volunteers
Announcements and Comments from City Manager
G Citizens Wishing to Address Council
- B. Keith Peshak, 800 Oak Crest Lane, regarding "Farley Snell motion, passed 4 to 3 by Council to take
millions and millions of future taxpayer liability and turn it to cash for a Georgetown resident."
Action from Executive Session
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
I Consideration and possible action to approve the minutes of the Council Workshop on Monday, May 12,
and the Council Meeting on Tuesday, May 13, 2003 — Sandra D. Lee, City Secretary
A resolution approving an amendment to the 2002/03 Georgetown Transportation Enhancement
Corporation (GTEC) budget in the amount of $70,000 — Micki Rundell, Director of Finance and
Administration
Consideration and possible action to accept Lot 17, Block C in Katy Crossing as credit for parkland
dedication fees in Ryan's Cove Subdivision — Randy Morrow, Director of Parks and Recreation
Consideration and possible action to approve of a request to apply for a Universal Hiring Program Grant
-- David Morgan, Police Chief
Contracts and Agreements
1. Consideration and possible action to approve a Second Amendment to the City of Georgetown
Agreement with JMP Land Services, L.L.C. for Professional Services — Jim Briggs, Assistant City
Manager for Utility Operations
2. Consideration and possible action to approve a contract amendment between the City of
Georgetown and Roming, Parker, and Kasberg, LLP (RPK) for professional services related to
the design of the 13th Street Water Line Project — Glenn Dishong, Water Services Manager and
Jim Briggs, Assistant City Manager for Utility Operations
3. Consideration and possible action to approve a contract amendment to the existing Professional
Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., to
provide professional engineering services related to the 2002-2003 Thirteenth Street rehabilitation
and Drainage improvements -- Mark Miller, Transportation Manager and Jim Briggs, Assistant City
Manager for Utility Operations
4. Consideration and possible action to approve a contract amendment between the City of
Georgetown and Camp, Dresser, and McKee, Inc (CDM) for professional services relating to the
design of the Hutto Road Wastewater Line Project — Glenn Dishong, Water Services Manager and
Jim Briggs, Assistant City Manager for Utility Operations
Consideration and possible action on a Public Review Final Plat for 2.418 acres out of the Joseph Fish
Survey, to be known as Woodlake Subdivision, Phase 5, located off of Williams Drive -- Carla Benton,
Development Planner and Amelia Sondgeroth, Director of Planning & Development
City Council Agenda/May 27, 2003
Page 2 of 5 Pages
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Wolf Ranch Development
1. Consideration and possible action regarding a recommendation from the Economic
Development Commission that the City Council approve the Wolf Ranch Development — Dr.
Ronald Swain, Chair of the Economic Development Commission and Charlie Walker, Economic
Development Director
2. Second Reading of an ordinance providing for the annexation into the City 103.50 acres, more
or less, in the Clement Stubblefield Survey, located at the southwest corner of the intersection
of IH 35 and SH 29 — Ed Polasek, Long -Range Planner and Amelia Sondgeroth, Director of
Planning and Development
3. Second Reading of an ordinance providing for the annexation into the City 0.68 acres in the
Clement Stubblefield Survey, located at the southwest corner of the Intersection of IH 35 and
SH 29 — Ed Polasek, Long -Range Planner and Amelia Sondgeroth, Director of Planning and
Development
4. First Reading of an Ordinance for a Century Plan Amendment for 104.19 Acres out of the
Clement Stubblefield Survey, to change the Intensity Level 3 to the proposed Level 5, and to
modify the Thoroughfare Plan by shifting the proposed southern extension of CR 265 from the east
to the west in order to connect to the proposed Southwest Inner Loop, located at the southwest
corner of the intersection of IH 35 and SH 29 — Bobby Ray, Chief Development Planner and
Amelia Sondgeroth, Director of Planning & Development
5. Public Hearing to consider the establishment of a Planned Unit Development (PUD) for 102.627
acres out of the Clement Stubblefield Survey, Abstract No. 558, located at the southwest comer
of the intersection of IH 35 and SH 29 — Bobby Ray, Chief Development Planner and Amelia
Sondgeroth, Director of Planning & Development
6. First Reading of an ordinance to consider the establishment of a Planned Unit Development
(PUD) for 102.627 acres out of the Clement Stubblefield Survey, Abstract No. 558, located at the
southwest corner of the intersection of IH 35 and SH 29 — Bobby Ray, Chief Development
Planner and Amelia Sondgeroth, Director of Planning & Development
7. Consideration and possible action to approve a resolution encouraging the commercial
development of approximately 101.65 +/- acre of land generally located at the southwest corner
of the intersection of IH 35 and SH 29, to be known as Wolf Ranch; and authorizing staff to enter
into final negotiations regarding economic development incentives — Tom Yantis, Assistant City
Manager and Patricia E. Carls, City Attorney
Economic Development
1. Discussion and possible action regarding the termination of the City's business recruitment and
retention services contract with Tip Development Strategies, Inc. — Dr. Ronald Swain, Chair of
the Economic Development Commission and Charlie Walker, Economic Development Director
2. Discussion and possible action regarding the organizational restructuring of the Economic
Development Department to allow for a more concentrated focus on Business Recruitment and
Retention — Dr. Ronald Swain, Chair of the Economic Development Commission and Charlie
Walker, Economic Development Director
Consideration and possible action regarding the Red Poppy Festival 2003 Report from the Main Street
Advisory Board and request to continue the Red Poppy Festival in 2004 — Bryant Boyd, Chair of the Main
Street Advisory Board and Charlie Walker, Economic Development Director
Consideration and possible action regarding the update to the FAR Part 150 Airport Noise Study—Tom
Yantis, Assistant City Manager
Consideration and possible action on award of the annual bid for janitorial and floor cleaning services to
City Council Agenda/May 27, 2003
Page 3 of 5 Pages
Pro Commercial Cleaning Services in the amount of $159,515.50 — Terry Jones, Support Services Manager
and Micki Rundell, Director of Finance and Administration
Consideration and possible action to grant a variance to the Unified Development Code to allow Mac
Haik Ford to advertise their grand opening during June 26, 27 and 28, with a hot-air balloon and seachlight
— Doug Smith, Councilmember
Consideration and possible action on a Public Review Final Plat for 35.991 acres in the John Sutherland
and C. Joyner Surveys, to be known as The Woods of Fountainwood, Phase 4, located off of Jim Hogg
Road, with variances to the Subdivision Regulations — Carla Benton, Development Planner and Amelia
Sondgeroth, Director of Planning & Development
Consideration and possible action on a Public Review Final Plat for 13.75 acres in the William Roberts
Survey, to be known as The Reserve at Berry Creek, Section 1 B, located off Champions Drive and the
extension of Shell Spur Road, with variances to the Subdivision Regulations — Melissa McCollum,
Development Planner and Amelia Sondgeroth, Director of Planning & Development
Second Readings
1. Second Reading of an Ordinance Rezoning .996 acres out of the Lewis J. Dyches Survey from
RS, Residential Single-family to C-3, General Commercial, or more restrictive district, located on
the northbound frontage I1-1-35 south of the Inner Loop — Bobby Ray, Chief Development
Planner and Amelia Sondgeroth, Director of Planning and Development
2. Second Reading of an Ordinance Rezoning 4.8194 acres out of the Lewis J. Dyches Survey from
RS, Residential Single-family to C-3, General Commercial, or more restrictive district, located on
the northbound frontage of IH -35 at 4111.4218 South IH -35 — Bobby Ray, Chief Development
Planner and Amelia Sondgeroth, Director of Planning and Development
3. Second Reading of an Ordinance Rezoning of .792, .692 and .0028 acres out of the Joseph Fish
Survey from A, Agricultural to C-1, Local Commercial, or more restrictive district, located at 4701
and 4711 Williams Drive (FM2338) north of Shell Road — Bobby Ray, Chief Development Planner
and Amelia Sondgeroth, Director of Planning and Development
4. Second Reading of an Ordinance Rezoning of 1.102 acres out of Block 3 of the City of
Georgetown from RS, Residential Single-family to C-2, Downtown Commercial, or more restrictive
district, located between Austin Avenue and Rock Street, north of 2nd Street -- Bobby Ray,
Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development
5. Second Reading of an ordinance providing for the annexation into the 16.00 acres in the William
Addison Survey, located south of the intersection of County Road 188 and State Highway 29 -- Ed
Polasek, Long -Range Planner and Amelia Sondgeroth, Director of Planning and Development
6. Second Reading of an ordinance providing for the annexation into the City Block 1, Lot 22-A,
San Gabriel Estates Subdivision, located north of the intersection of Booty's Crossing Road and
Kathi Lane -- Ed Polasek, Long -Range Planner and Amelia Sondgeroth, Director of Planning and
Development
Public Hearings / First Readings
1. Consideration and possible action on a Major Revision to an adopted Development Plan
associated with the Planned Unit Development for the Everette Williams Elementary School,
located at 507 E. University Avenue — Bobby Ray, Chief Development Planner and Amelia
Sondgeroth, Director of Planning & Development
2. Public Hearing to consider the Rezoning of 1.0818 acres, described as Block B of the South
San Gabriel Urban Renewal Tract from MF Multi -Family District to C-1, Local Commercial
District located on the south side of West University Avenue (SH29) between Scenic Drive and
Railroad Street — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of
Planning & Development
3. First Reading of an Ordinance to Rezone 1.0818 acres, described as Block 8 of the South San
Gabriel Urban Renewal Tract from MF Multi -Family District to C-1, Local Commercial District
City Council Agenda/May 27, 2003
Page 4 of 5 Pages
located on the south side of West University Avenue (SH29) between Scenic Drive and Railroad
Street — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning &
Development
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2003, at , and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/May 27, 2003
Page 5 of 5 Pages
Council meeting date: May 27. 2003 Item No.: Z —
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration of a Second Amendment to City of Georgetown Agreement with JMP
Land Services, L.L.C. for Professional Services
ITEM SUMMARY:
The attached amendment increases the amount of compensation paid to JMP Land
Services, L.L.C. for right-of-way and easement acquisition services during Fiscal Year
2002/2003 only from $100,000 to $145,000 to allow for anticipated costs of right-of-way
and easement acquisition associated with the development of the Wolf Ranch property
at the southwest corner of SH 29 West and IH -35, subject to the concurrent Council
approval of the related development agreement and Planned Unit Development
agreement.
SPECIAL CONSIDERATIONS:
Approval of this item is contingent upon approval of a development agreement with the
Simon Group for the development of the Wolf Ranch property and approval of the
associated Planned Unit Development agreement.
FINANCIAL IMPACT:
Increase contract amount for Fiscal Year 2002/2003 to an amount not to exceed
$145,000.
ATTACHMENTS:
Proposed amendment
Submitted By:
Jim Briggs, Asst. City Ma a er for
Utility Operations
Council Meeting Date: May 27, 2003 Item No.
9 AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract amendment
between the City of Georgetown and Roming, Parker, and Kasberg, LLP (RPK)
for professional services relating to the design of the 13`h Street Water
Line Project.
ITEM SUMMARY:
This project replaces approximately 2,800 feet of existing 12"
ductile iron water line and appropriate service connections with an 12" and
16" ductile iron water line down 13`" Street from Elm Street to James
Street. The existing line and service connections have experienced multiple
failures over the past few years.
The timing of this project is such that the line will be replaced
prior to the rehabilitation of 13`" Street during the summer of 2004.
This item allows for the engineering and design of the water line.
Total cost for engineering services is not to exceed $32,500.00.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
Funds to be paid from the Water Capital Fund (661-101-6103-01) in the
amount of $32,500.00.
STAFF RECOMMENDATION:
Staff recommends the approval of a contract amendment between the
City of Georgetown and Roming, Parker, Kasberg, LLP (RPK) for professional
services relating to the design of the 13"' Street Water Line.
GUS BOARD RECOMMENDATION:
None - Cost is below the threshold for GUS review.
COMMENTS:
NONE
ATTACHMENTS:
1. RPK Proposal
Project.
tted
Utiiit
ional services for the 13`' St
.Glenn W. Dishong,
ty Manager Water Services Ma
Line
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2002 — 2003 CAPITAL IMPROVEMENTS PROJECT
FOR 13th STREET WATER IMPROVEMENTS
GEORGETOWN, TEXAS
* Establishment of existing rights-of-way are included in these costs subject to discovery of
adequate recoverable monuments. Additional funds may be requested if this is not found to be
the case.
TASK
13th Street Water Improvements
I. BASIC SERVICES
A.
Engineering Design, Contract
Documents and Specifications
$
17,000
B.
Bidding,
$
2,500
C.
Construction Administration
$
7,000
TOTAL BASIC SERVICES
$
26,500
H. SPECIAL SERVICES
A.
Design Surveys
$
3,000
B.
Construction Staking
$
3,000
TOTAL SPECIAL SERVICES
$
6,000
* Establishment of existing rights-of-way are included in these costs subject to discovery of
adequate recoverable monuments. Additional funds may be requested if this is not found to be
the case.
Council Meeting Date: May 27th, 2003 Item No. --J—�--3_
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract
amendment to the existing Professional Services Agreement between
the City of Georgetown and Roming, Parker & Kasberg, L.L.P., to
provide professional engineering services related to the 2002-2003
Thirteenth Street rehabilitation and Drainage improvements.
ITEM SUMMARY:
One of the 2002-2003 projects identified for the Y4 cent sales
tax is the rehabilitation of 13th Street from James Street to Elm
Street. A second 2002-2003 Stormwater CIP project is for drainage
improvements at 13th and Pine. Staff has combined the projects into
one. All engineering services through construction are included.
Engineering for utility upgrades will be conducted
simultaneously with the street and drainage engineering. To
minimize the patching repairs needed behind the utility repairs,
the scree: rehahi'-itation's construction phase will be scheduled to
immec_a -_cw ::-e Ut___cv upgrades.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
$10,000 out of account # 641-101-6311
538.000 out of Account # 203-134-5801
$48,000
COMMENTS:
None.
ATTACHMENTS:
Proposed
tted By:Ji Br
ist
for Ut
summary of charges
ity Manager Manager of Transportation
ties Services
AMENDMENT DATED MAY 12, 2003
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
FOR PROFESSIONAL SERVICES
TO DESIGN PAVING & DRAINAGE IMPROVEMENTS FOR THE
13th STREET PAVING & DRAINAGE IMPROVEMENTS PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment Dated May 12, 2003 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
May 12, 2003.
Executed in duplicate original this day of 2003 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Patricia E. Carls
City Attorney
Party of the Second Part:
ROMING, PARKER && KASBERG, L.L.P.
J
Z24—
BY: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
Gary Nelon
Mayor
Attest:
Sandra D. Lee
City Secretary
This instrument as acknowledged before me on this the 13day of rn ati
2003. --�
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rN W EXPIresmber 27, 2005
Exhibit A
(Updated May 12, 2003)
This updated Exhibit A to the original General Services Agreement between the City of
Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the
scope of basic and special services required for developing construction plans, specifications and
contract documents for the Paving & Drainage Improvements for the 13th Street Paving &
Drainage Improvements Project.
The attached letter details the services and associated charges for the proposed work.
AMENDMENT DATED MAY 12, 2003
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
FOR PROFESSIONAL SERVICES
TO DESIGN PAVING & DRAINAGE IMPROVEMENTS FOR THE
13th STREET PAVING & DRAINAGE IMPROVEMENTS PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment Dated May 12, 2003 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
May 12, 2003.
Executed in duplicate original this day of , 2003 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form: Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Patricia E. Carls
City Attorney
Party of the Second Part:
ROMING, PA�RRKERRJ& KASBERG, L.L.P.
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
Gary Nelon
Mayor
Attest:
Sandra D. Lee
City Secretary
This instrument as acknowledged before me on this the 13 {-h day of 1)n
2003.
(Votary Public
Printed name: `DDR;;.
Commission Expires: I
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Exhibit A
(Updated May 12, 2003)
This updated Exhibit A to the original General Services Agreement between the City of
Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the
scope of basic and special services required for developing construction plans, specifications and
contract documents for the Paving & Drainage Improvements for the 13th Street Paving &
Drainage Improvements Project.
The attached letter details the services and associated charges for the proposed work.
ROMING, PARKER & KASBERG, L.L.P.
CONSULTING ENGINEERS
One South Main
Temple. Texas 76501 (254) 773-3731 Fax (254) 773-6667 mail®rpkenginrers.com
WM. MACK PARKER, P.E.
RICK N. KASBERG. P.E.
R. DAVID PATRICK. P.E.
May 12, 2003
Mr. Jim Briggs
Assistant City Manager .
City of Georgetown
300 Industrial Avenue
Georgetown, Texas 78626
Re: City of Georgetown
Proposal for Paving & Drainage Improvements
Georgetown. Texas
Dear Mr. Briggs:
W. CLAY ROMING, P.E.
Partner Emerinu
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for paving and drainage improvements on lith Street from Elm
Street to James Street for:
lith Street Paving & Drainage Improvements Project
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
PRELL IINARY ENGINEERING PHASE. This phase involves determination of project scope
and economic and technical evaluation of feasible alternatives. Services during this phase include:
1. Reviewing available data and consulting with the City to clarify and define the CITY's
requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others additional
data or services. These additional services may be include photogrammetry,
investigations and consultations, compilation of hydrological data, traffic studies,
materials engineering, assembly of zoning, deed, and other restrictive land use
information, and environmental assessments and impact statements.
Mr. Jim Briggs
May 12, 2003
Page Two
3. Identifying and analyzing requirements of governmental authorities having jurisdiction
to approve the design of the project, and participating in consultations with such
authorities.
4. Providing analyses of the CITY's needs, planning surveys, and comparative
evaluations of prospective sites and solutions.
5. Providing a general economic analysis of the CITY's requirements applicable to
various alternatives.
6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the
project requirements, reviewing available data, and discussing general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
7. Advising the CITY as to whether additional data or services are required, and
assisting the CITY in obtaining such data and services.
FINAL DESIGN PRASE. This phase of project development is undertaken only after the CITY
has approved the preliminary engineering phase material. The basic services for the final design
phase includes:
1. Preparing construction drawings and specifications showing the character and extent
of the project based on the accepted preliminary engineering documents.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
4. Preparing basic documents related to construction contracts for review and approval
by the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
5. Furnishing to the CITY the specified number of copies of drawings, specifications,
and other contract documents. `
Mr. Jim Briggs
May 12, 2003
Page Three
BIDDING PHASE. (If Required) Services under this phase include:
1. Assisting the CITY in advertising for and obtaining bids for each separate prime
construction contract, maintaining a record of prospective bidders to whom bidding
documents have been issued, attending pre-bid conferences, and receiving and
processing fees for bidding documents.
2. Issuing addenda as appropriate to interpret, clarify or expand the bidding documents.
3. Assisting the CITY in determining the qualifications and acceptability of prospective
constructors, subcontractors and suppliers.
4. When substitution prior to the award of contracts is allowed by the bidding
documents, consultation with and advising the CITY as to the acceptability of
alternate materials and equipment proposed by the prospective constructors.
5. Attending the bid openings, preparing bid tabulation sheets and providing assistance to
the CITY in evaluating bids or proposals and in assembling and awarding contracts
for :onstruction. materials. equipment and services.
CONSTRtiCTION PHASE. Services under this phase involve consulting with and advising the
CITY during construction and are limited to those services associated with performing as the CITY's
representative. Such services comprise:
1. Preparing for and conducting a pre -construction conference and issuing a Notice to
Proceed on behalf of the CITY.
2. Reviewing shop and erection drawings submitted by the constructors for compliance
with design concept.
3. Reviewing laboratory, shop and mill test reports on materials and equipment.
4. Visiting the project site weekly as construction proceeds to observe and report on the
progress and the quality of the executed work.
5. Issuing necessary interpretations and clarifications of contract documents, preparing
change orders requiring special inspections and testing of the work, and making
recommendations as to the acceptability of the work.
6. Preparing sketches required to resolve problems due to actual field conditions
encountered.
7. Preparing record drawings from information submitted by the CONTRACTOR.
Mr. Jim Briggs
April 22, 2003
Page Four
8. Making a final inspection and reporting on completion of the project, including
recommendations concerning final payment to constructors and release of retained
percentages.
9. Providing construction off -set staking on a one-time basis for rough cut, on a one-time
basis for back or curb construction, and on a one-time basis for drainage
improvements.
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing utilities.
• Research of exiting wastewater facilities.
• Survey of existing facilities on 13th Street.
• Horizontal and vertical alignment of the proposed street and drainage improvements.
• Survey of existing transferable facilities
• Contract Documents and Specifications.
• Project to be bid and contracted.
GEOTECIiNiCAL INtiESTIGATION. Georechnical investigations will not be provided by RPK
under this contract.
If this proposal is agreeable. please return two executed originals to our office.
Sincerely,
R. David Patrick, P.E.
RDP/zdk
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2002 - 2003 CAPITAL IMPROVEMENTS PROJECT
FOR 13th STREET PAVING & DRAINAGE IMPROVEMENTS
GEORGETOWN, TEXAS
TASK
I. BASIC SERVICES
A. Engineering Design, Contract
Documents and Specifications
B. Bidding
C. Construction Administration
TOT.0 BASIC SERVICES
13th Street Paving & Drainage
$ 26,500
$ 2,500
$ 10,500
S 39.500
II. SPECIAL SERVICES
I
A. Design Surveys $ 4,500
B. Construction Staking $ 4,000
TOTAL SPECIAL SERVICES $ 8,500
* Establishment of existing rights-of-way are included in these costs subject to discovery of
adequate recoverable monuments. Additional funds may be requested if this is not found to be
the case.
AMENDMENT DATED MAY 12, 2003
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND ROMING, PARKER & KASBERG, L.L.P.
FOR PROFESSIONAL SERVICES
TO DESIGN PAVING & DRAINAGE IWROVEMENTS FOR THE
13th STREET PAVING & DRAINAGE IMPROVEMENTS PROJECT
The General Services Agreement between the CITY OF GEORGETOWN (City) and Roming,
Parker & Kasberg, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended as
follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment Dated May 12, 2003 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment Dated
May 12, 2003.
Executed in duplicate original this day of
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form:
'uncia E. Carts
ity Attorney
2003 at
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
(fare Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
ROMING, PARKER & KASBERG, L.L.P.
ZZ9�1�
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
This instrument as acknowledged before me on this the 13 -tb day of t -%la. t
2003.
ern. tj=us
ary Public
:rax syn= DORrs �. w.urF;ss
��;�'' . niorciy vucue�;rce cr vexes
.i My Ccmm Ex;xres
2005
Printed name: L,)C92j5, m. WgL-rt=2s
Commission Expires: i2 -z7-05
Exhibit A
(Updated May 12, 2003)
This updated Exhibit A to the original General Services Agreement between the City of
Georgetown and Roming, Parker & Kasberg, L.L.P., dated March 14, 1995, provides for the
scope of basic and special services required for developing construction plans, specifications and
contract documents for the Paving & Drainage Improvements for the 13th Street Paving &
Drainage Improvements Project.
The attached letter details the services and associated charges for the proposed work.
Council Meeting Date: May 27, 2003 Item No. — y
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to approve a contract amendment
between the City of Georgetown and Camp, Dresser, and McKee, Inc (CDM) for
professional services relating to the design of the Hutto Road Wastewater
Line Project.
ITEM SUMMARY:
This project replaces the existing clay wastewater pipe and
deteriorated manholes with an 6" PVC pipe and new manholes down Hutto Road
from Hwy 29 to 19th Street. New piping and manholes will eliminate
groundwater inflows into the sewer system resulting in less impact to the
capacity of the Dove Springs Plant.
This item allows for the engineering and design of the wastewater
line. Total cost for engineering services is not to exceed $26,075.00.
SPECIAL CONSIDERATIONS:
NONE
FINANCIAL IMPACT:
Funds to be paid from the Wastewater Capital Fund (651-101-6603-00)
in the amount of $26,075.00.
STAFF RECOMMENDATION:
Staff recommends the approval of a contract amendment between the
City of Georgetown and Camp, Dresser, & McKee, Inc. (CDM) for professional
services relating to the design of the Hutto Road Wastewater Line.
GUS BOARD RECOMMENDATION:
None - Cost is below the threshold for GUS review.
COMMENTS:
NONE
ATTACHMENTS:
1. CDM Proposal for professional services for the Hutto Road Wastewater
Line Projec
Submitted By: Ji Br' Glenn W. Dishong,
Assis an ity Manager Water Services Ma ger
for Ute. 1 es
AMENDMENT BETWEEN OWNER AND ENGINEER
FOR PROFESSIONAL SERVICES
RELATED TO THE DESIGN OF WASTEWATER IMPROVEMENTS - HUTTO ROAD
The General Services Agreement between OWNER and ENGINEER last authorized on November 26, 1991, is
hereby amended as follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit 1. The fee for the work in
this Amendment is to be paid on a lump sum basis.
Your signature below will constitute your acceptance of this Amendment.
EXECUTED in duplicate original this _ day of , 2003 at Georgetown, Texas, where this contract is
performable and enforceable.
City Attorney
Party of the Second Part:
CAMP DRESSER & McKEE INC.
tI
By: Allen D. Woelke, P.E.
Vice President
STATE OF TEXAS
COUNTY OF TRAVIS
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Gary Nelon
Mayor
Attest:
Sandra D. Lee
City Secretary
This instrument was acknowledged before me on this the —B day of OAQ4 2003, by Mr. Allen D.
W e in his capacity as Vice President of Camp Dresser & McKee Inc
Printed name: Rebecca G. Rails
Notary Public, State of Texas Commission Expires: 09/13/04
Febecca G. Rails
yi �, Np1uy Ryplic. Sb1e of Texas
1.,AT p, SEPTEM� BER 13, 2004
W'C"GggMyft Ro W—awasTxaM ImgOvemenblConlfM6UmNgmem 0}1103 eoc
EXHIBIT 1
TO AGREEMENT BETWEEN OWNER AND ENGINEER
FOR PROFESSIONAL SERVICES
RELATED TO THE DESIGN OF WASTEWATER IMPROVEMENTS -
HUTTO ROAD
SCOPE OF WORK
Project Description: This project consists of the design of approximately 2,000 L.F. of 8 -inch wastewater
collection pipe with manholes along Hutto Road between University Drive and 160
feet south of 19'h Street.
Project Need: The project is needed to provide improved overall wastewater system capacity in
order to better serve the homeowner's along Hutto Road.
Preliminary Engineering Phase. The additional basic services for the preliminary design phase include:
1) Reviewing available data and consulting with the OWNER to clarify and define the OWNER's
requirements for the project.
2) Providing additional data or services that will include the following.
a) Provide topographic surveys.
3) Advising the OWNER as to necessity of providing or obtaining from others additional data or
services. These additional services may include photogrammetry surveys, compilation of hydrologic
data, traffic studies, materials engineering, and assembly of zoning, deed, and other restrictive land use
information.
4) Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the
design of the project, and participating in consultations with such authorities.
Final Design Phase. The basic services for the final design phase include:
1) Preparing construction drawings and specifications showing the character and extent of the project
based on the accepted preliminary engineering documents.
2) Preparing and furnishing to the OWNER a revised opinion of probable total project costs based on the
final drawings and specifications.
3) Furnishing the necessary engineering data required to apply for regulatory permits from local, state, or
federal authorities. This is distinguished from and does not include detailed applications and
supporting documents for government grant-in-aid or planning grants that would be furnished as
additional services.
4) Preparing construction drawings and obtaining permit from Texas Natural Resource Conservation
Commission, Edwards Aquifer Protection Plan for Organized Sewage Collection Systems and
Modifications.
5) Preparing basic documents related to construction contracts for review and approval bythe OWNER
W'L'f/b y�.. R.W W-1 bWTLIniIM 0 1] 3 O
EX1-1
(and the OWNER's legal and other advisors). These may include contract agreement forms, general
conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and
bonding requirements, and preparation of other contract -related documents.
6) Furnishing to the OWNER the specified number of copies of drawings, specifications, and other
contract documents.
Bidding Phase. Services under this phase include:
1) Issuing addenda as appropriate to interpret, clarify, or expand the bidding documents.
2) Assisting the OWNER in determining the qualifications and acceptabilityof prospective constructors,
subcontractors, and suppliers.
3) When substitution prior to the award of contracts is allowed by the bidding documents, consultation
with and advising the OWNER as to the acceptability of alternate materials and equipment proposed
by the prospective constructors.
Construction Phase. Services under this phase involve consulting with and advising the OWNER during
construction and are limited to those services associated with performing as the OWNER's representative.
Such services comprise:
1) Reviewing shop and erection drawings submitted by the constructors for compliance with design
concepts.
2) Reviewing laboratory, shop, and mill test reports on materials and equipment.
3) Visiting the project site monthly as construction proceeds to observe and report on the progress and
the quality of the executed work.
4) Issuing necessary interpretations and clarifications of contract documents, preparing change orders
requiring special inspections and testing of the work, and making recommendations as to the
acceptability of the work.
5) Preparing sketches required to resolve problems due to actual field conditions encountered.
6) Determining amounts of progress payments due, based on degree of completion of the work, and
recommending issuance of such payments by the OWNER
7) Preparing record drawings from information submitted by the CONTRACTOR.
8) Making a final inspection and reporting on completion of the project, including recommendations
concerning final payments to constructors and release of retained percentages.
W4-.Od Gmgem ..%.•.vanaw�„e..sn imom.4mwmu�nna a•aiwamm�OS �1oJ me
EXt-2
CITY OF GEORGETOWN
WASTEWATER IMPROVEMENTS — HUTTO ROAD
ENGINEERING FEE ESTIMATE
• Preliminary Engineering and Design Phase: $14,500.00
• Bid Phase: $500.00
• General Services During Construction Phase:
$1,000.00
• Other Direct Costs, including:
$100.00
Travel
Telephone
Copying/bluelines
Postage/facsimile
Computer time
Total Basic Engineering Services
$16,100.00
• Outside Professional Services, including:
Surveying
$1,000.00
• Organized Sewage Collection System Plan
$8,000.00
Application Fee
$975.00
Total Special Services
$8,975.00
TOTAL
WCrya Geoq nWOM ROW WWy5wd4tvdl[/MO�OrnneTS�COnbXbWmngmm16S1I-0]LOC
EXt-3
AMENDMENT BETWEEN OWNER AND ENGINEER
FOR PROFESSIONAL SERVICES
RELATED TO THE DESIGN OF WASTEWATER IMPROVEMENTS - HUTTO ROAD
The General Services Agreement between OWNER and ENGINEER last authorized on November 26, 1991, is
hereby amended as follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit 1. The fee for the work in
this Amendment is to be paid on a lump sum basis.
Your signature below will constitute your acceptance of this Amendment.
EXECUTED in duplicate original this _ day of 2003 at Georgetown, Texas, where this contract is
performable and enforceable.
City Attorney
Party of the Second Part:
CAMP DRESSER & Mc E INC.
tz
By: Allen D. Woelke, P.E.
Vice President
STATE OF TEXAS
COUNTY OF TRAVIS
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
Gary Nelon
Mayor
Attest:
Sandra D. Lee
City Secretary
This instrument was acknowledged before me on this the E— day of 2003, by Mr. Allen D.
WWoelke-'inhis capacity as Vice President of Camp Dresser & McKee Inc.
L I.. %�i I,, Printed name: Rebecca G. Ralls
Notary Public, State of Texas Commission Expires: 09/13/04
Rebecca O. Rails
`tet Notary Public. Slate of Teras
Wcommm6m.e
�0 A SEPTEMBER 13.20D4
wr `x Gx"u wm "Ro-W—a w" os13-03 aoc
EXHIBIT 1
TO AGREEMENT BETWEEN OWNER AND ENGINEER
FOR PROFESSIONAL SERVICES
RELATED TO THE DESIGN OF WASTEWATER IMPROVEMENTS -
HUTTO ROAD
SCOPE OF WORK
Project Description: This project consists of the design of approximately 2,000 L.F. of 8 -inch wastewater
collection pipe with manholes along Hutto Road between University Drive and 160
feet south of 196 Street.
Project Need: The project is needed to provide improved overall wastewater system capacity in
order to better serve the homeowner's along Hutto Road.
Preliminary Engineering Phase. The additional basic services for the preliminary design phase include:
1) Reviewing available data and consulting with the OWNER to clarify and define the OWNER's
requirements for the project.
Providing additional data or services that will include the following.
a) Provide topographic surveys.
3) Advising the OWNER as to necessity of providing or obtaining from others additional data or
services. These additional services may include photogrammetry surveys, compilation of hydrologic
data, traffic studies, materials engineering, and assembly of zoning, deed, and other restrictive land use
information.
4) Identifying and analyzing requirements of governmental authorities having jurisdiction to approve the
design of the project, and participating in consultations with such authorities.
Final Design Phase. The basic services for the final design phase include:
I) Preparing construction drawings and specifications showing the character and extent of the project
based on the accepted preliminary engineering documents.
2) Preparing and furnishing to the OWNER a revised opinion of probable total project costs based on the
final drawings and specifications.
3) Furnishing the necessary engineering data required to apply for regulatory permits from local, state, or
federal authorities. This is distinguished from and does not include detailed applications and
supporting documents for government grant-in-aid or planning grants that would be furnished as
additional services.
4) Preparing construction drawings and obtaining permit from Texas Natural Resource Conservation
Commission, Edwards Aquifer Protection Plan for Organized Sewage Collection Systems and
Modifications.
5) Preparing basic documents related to construction contracts for review and approval by the OWNER
W lfJy a GempemxnWuw ROM Witt 6 wast l tnamromen6Convat¢AmtttlnMOS 11oJ aoc
Ett-t
(and the OWNER's legal and other advisors). These may include contract agreement forms, general
conditions and supplementary conditions, invitations to bid, instructions to bidders, insurance and
bonding requirements, and preparation of other contract -related documents.
6) Furnishing to the OWNER the specified number of copies of drawings, specifications, and other
contract documents.
Bidding Phase. Services under this phase include:
1) Issuing addenda as appropriate to interpret, clarify, or expand the bidding documents.
2) Assisting the OWNER in determining the qualifications and acceptability ofprospective constructors,
subcontractors, and suppliers.
3) When substitution prior to the award of contracts is allowed by the bidding documents, consultation
with and advising the OWNER as to the acceptability of alternate materials and equipment proposed
by the prospective constructors.
Construction Phase. Services under this phase involve consulting with and advising the OWNER during
construction and are limited to those services associated with performing as the OWNER's representative.
Such services comprise:
1) Reviewing shop and erection drawings submitted by the constructors for compliance with design
concepts.
2) Reviewing laboratory, shop, and mill test reports on materials and equipment.
3) Visiting the project site monthly as construction proceeds to observe and report on the progress and
the quality of the executed work.
4) Issuing necessary interpretations and clarifications of contract documents, preparing change orders
requiring special inspections and testing of the work, and making recommendations as to the
acceptability of the work.
5) Preparing sketches required to resolve problems due to actual field conditions encountered.
6) Determining amounts of progress payments due, based on degree of completion of the work, and
recommending issuance of such payments by the OWNER
7) Preparing record drawings from information submitted by the CONTRACTOR.
8) Making a final inspection and reporting on completion of the project, including recommendations
concerning final payments to constructors and release of retained percentages.
wZL OGmgem vft Rom waa awauwmn molo.eme�n�co�nxssam.,,o,,,,,n of i y03a
EX1-2
CITY OF GEORGETOWN
WASTEWATER IMPROVEMENTS — HUTTO ROAD
ENGINEERING FEE ESTIMATE
• Preliminary Engineering and Design Phase: $14,500.00
• Bid Phase: $500.00
• General Services During Construction Phase:
$1,000.00
• Other Direct Costs, including:
$100.00
Travel
Telephone
Copying/bluelines
Postage/facsimile
Computer time
Total Basic Engineering Services
$16,100.00
• Outside Professional Services, including:
Surveying
$1,000.00
• Organized Sewage Collection System Plan
$8,000.00
Application Fee
$975.00
Total Special Services
$8,975.00
TOTAL
w SCO W GMglb UW ROW wan &W.[ Mem�emMmConexLsamcYmm� Y ,] a Epi
EX1-3
