HomeMy WebLinkAboutAgenda CC 05.24.2005Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, May 24, 2005
The Georgetown City Council will meet on Tuesday, May 24, 2005 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072 Deliberation on Real Property
- Consideration and possible action concerning right-of-way and easement acquisition for the SH 29/River Connector
(Wolf Ranch Parkway)
- Discussion and possible action regarding the acquisition of parkland along the North and South San Gabriel Rivers
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
C Call to Order
D Pledge of Allegiance
E Comments from the dais
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
- Review of new procedure for addressing the City Council
F Announcements and Comments from City Manager
G Public Wishing to Address Council
As of the deadline, there were no persons who requested to address the Council on items other than already posted on
the Agenda.
H Action from Executive Session
City Council Agenda/May 24, 2005
Page 1 of 3 Pages
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Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
I Consideration and possible action to approve the minutes of the Council Workshop on Monday, May 9, the
regular Council Meeting on Tuesday, May 10, and the Special Council Meeting on Tuesday, May 17, 2005
-- Sandra D. Lee, City Secretary
J Consideration and possible action to authorize Firefighter Physicals to be conducted by St. David's
Occupational Health Services in the amount of $15,534.00 — Anthony Lincoln, Fire Chief
K Consideration and possible action for authorization to utilize approximately $10,000 in seized funds for the
purchase of tactical equipment to be used by the Police Department's High Risk Entry/Arrest Team for
tactical call -outs and incidents — David Morgan, Police Chief
L Consideration and possible action to approve an amendment to the contract between the City of
Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services relating to the Haclas
Los Lobos to Highway 29 Connector water quality pond in the amount of $44,100.00 — Mark Miller,
Transportation Services Manager and Jim Briggs, Assistant City Manager for Utilities
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
M Presentation of the outcome of the Red Poppy Festival 2005 — Gordon Baker, Main Street Advisory Board
Chairperson, Cad Miller, Convention and Visitors Bureau Coordinator, and Shelly Hargrove, Tourism
Director and Main Street Manager
N Discusson and possible action to finalize the 2004/05 budget priority listing — Micki Rundell, Director of
Finance and Administration and Paul Brandenburg, City Manager
O Consideration and possible action to award a contract to Brockway, Gersbach, McKinnon & Niemeier, P.C.,
a certified public accounting fine, to perform the independent audit of City accounts for the fiscal year
ended September 30, 2005 with annual renewal for up to four subsequent years -- Micki Rundell, Director of
Finance and Administration
P Consideration for the selection of Satterfield & Pontikus Construction, Inc. as the Construction
Manager -at -Risk for the construction of the Library and Fire Station in an amount not to exceed $927,240
-- Terry Jones, Purchasing Director and Tom Yantis, Assistant City Manager
Q Consideration for the selection of Eleven Thirteen Architects to provide architectural services for the
design of the Community Center in an amount not to exceed $159,650.00 — Terry Jones, Purchasing
Director and Tom Yantis, Assistant City Manager
R Consideration and possible action regarding a resolution appointing Directors to the 4A Development
Corporation for the purposes authorized in the Development Corporation Act of 1979, and by the voters at
the City of Georgetown Election held on May 7, 2005 —Paul E. Brandenburg, City Manager
S Consideration and possible action on a Public Review Final Plat for 17.50 acres in the William Addison
Survey to be known as University Park, Unit Two, Section One, Phase D, located off University Park
Drive — Melissa McCollum, Development Planner and Bobby Ray, Interim Director of Planning and
Development
T Consideration and possible action on a Preliminary Plat for 55.61 acres in the John Sutherland Survey to
be known as Snow Woods Subdivision, located on FM 2338 west of Jim Hogg Road — Melissa McCollum,
Development Planner and Bobby Ray, Interim Director of Planning and Development
U Second Reading of an ordinance amending the 2004/05 Annual Operating Plan Element (budget) for
City Council Agenda/May 24, 2005
Page 2 of 3 Pages
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1
various adjustments relating to staff additiions, contracts and capital improvements — Laurie Brewer,
Controller and Micki Rundell, Director of Finance and Administration
V Public Hearing I First Readinas
1. Public Hearing to consider amending the following Sections of the Unified Development Code
(UDC): Table 10.02; Table 10.06.010 and Section 10.06.030 pertaining to the regulation of Flags and
Flag Poles -- Dave Hall, Director of Inspection Services and Tom Yantis, Assistant City Manager
2. First Reading of an Ordinance amending the following Section of the Unified Development Code
(UDC): Table 10.02; Table 10.06.010 and Section 10.06.030 pertaining to the regulation of Flags and
Flag Poles — Dave Hall, Director of Inspection Services and Tom Yantis, Assistant City Manager
3. First reading of an ordinance for a Comprehensive Plan Amendment to change the Intensity Level
from Level 1 to Level 4 for 185 acres In the Woodruff Stubblefield Survey, to be known as Mankins
Springs, located south of State Highway 29 and east of County Road 102 — Edward G. Polasek, AICP,
Chief Long Range Planner and Bobby Ray, Community Development Ilnterim Director
W Consideration and possible action to establish term limits on the office of Mayor Pro Tem — Gabe
Sensing, Councilmember District 2
X Consideration and possible action to authorize the Mayor to sign a Statement in Support for the
Commencement of Negotiations on the Elimination of Nuclear Weapons — Mayor Gary Nelon
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, and on the bulletin board located outside of the Council
Chambers, 101 East 7th Street, places readily accessible to the general public at all times, on the
day of , 2005, at , and remained so posted for at least 72 continuous
hours preceding the scheduled time of said meeting.
Lee, City Secretary
City Council Agenda/May 24, 2005
Page 3 of 3 Pages
Council Meeting Date: May 24, 2005
AGENDA ITEM COVER SHEET
i
Item No.
SUBJECT:
Council consideration and possible action to approve an
amendment to the contract between the City of Georgetown and
Kasberg, Patrick and Associates, L.L.P. for professional services
relating to Hacias Los Lobos to Highway 29 Connector Water Quality
pond in the amount of $44,100.00.
ITEM SUMMARY:
These engineering services are required to provide
construction drawings for water quality improvements needed for the
new connector roadway. The initial design placed the ponds
adjacent to the roadway. The new design will place the pond away
from the roadway by utilizing an existing natural drainage feature.
The pond will be designed and placed in an area accommodating the
immediate water quality needs for the roadway and allowing
developers to expand the pond into a regional drainage pond in the
future.
SPECIAL CONSIDERATIONS:
None.
FINANCIAL IMPACT:
$44,100.00 will be taken from account #400-101-6023-00 Hacias
Los Lobos.
GTEC BOARD RECOMMENDATIONS
The GTEC board recommended approval of the amendment to the
contract at the May 18, 2005 meeting. Approved 4-0, Savage, Kirby,
and Salazar absent.
STAFF RECOMMENDATIONS
Staff recommends approval of the amendment to the KPA contract.
COMMENTS:
None.
ATTACHMENTS:
Proposed KPA contract amendment.
Submitted By: Mark Miller, Jim Briggs,
Transportation Services Assistant City Manager
Manager for Utilities
r
/ AMENDMENT DATED MAY 612005
TO THE AGREEMENT BETWEEN THE CITY OF GEORGETOWN
AND KASBERG, PATRICK & ASSOCIATES, L.L.P.
FOR PROFESSIONAL SERVICES FOR
HACIA LOS LOBOS TO HIGHWAY 29 CONNECTOR WATER QUALITY POND
The General Services Agreement between the CITY OF GEORGETOWN (City) and Kasberg,
Patrick & Associates, L.L.P., (Engineer) last authorized on March 14, 1995, is hereby amended
as follows:
The scope and cost of the anticipated services are set forth in the attached Exhibit A. The charges
for the work in Amendment dated May 6, 2005 are to be paid on a lump sum basis unless
additional work due to change in scope is authorized.
Your signatures below will constitute your acceptance of Amendment dated
May 6, 2005.
Executed in duplicate original this day of 2005 at
Georgetown, Texas, where this contract is performable and enforceable.
Approved as to form:
Patricia E. Carls
City Attorney
Patty of the First Part:
CITY OF GEORGETOWN, TEXAS
Gary Nelon
Mayor
Attest:
Sandra D. Lee
Party of the Second Part: City Secretary
KASBERGG, PAT K ASS IATES, L.L.P.
j
By: R. David Patrick, P.E.
Principal Engineer
STATE OF TEXAS
COUNTY OF BELL
q tti
This instrument as acknowledged before me on this the / day of Ma,l.,
2005.
1'1' ..- Printed name:�C�� L
Notary Public I Commission Expires: W K
A
Exhibit A
(Updated May 6, 2005)
This updated Exhibit A to the original General Services Agreement between the City of Georgetown
and Kasberg, Patrick & Associates, L.L.P., dated March 14, 1995, provides for the scope of
engineering services required for developing design for the Hacia Los Lobos to Highway 29
Connector Water Quality Pond.
The attached letter details the services and associated charges for the proposed work.
KAKASBERG, PATRICK & ASSOCIATES, L.L.P.
CONSULTING ENGINEERS
One South Main
Temple, Texas 76501 (254) 773-3731 Fax (254) 773-6667 mailakpaengineers.com
RICK N. KASBERG, P.E.
R. DAVID PATRICK, P.E.
May 6, 2005
Mr. Jim Briggs
Assistant City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: City of Georgetown
Proposal for Hacia Los Lobos to Highway 29 Connector Water Quality Pond
Georgetown, Texas
Dear Mr. Briggs:
This letter proposal is in response to your request for basic and special engineering services required
to provide construction drawings for water quality improvements for:
Hacia Los Lobos to Highway 29 Connector Water Quality Pond
The charges for this work are shown on Attachment "A" of this letter. We have priced the work
according to the facts that we know about the project as of this date. Lump Sum charges are shown
and will not change unless the scope of work is expanded, at which time we will meet with you and
plan accordingly. The following are tasks that we have included in the work schedule:
PRELIMINARY ENGINEERING PHASE. This phase involves determination of project scope
and economic and technical evaluation of feasible alternatives. Services during this phase include:
1. Obtaining and reviewing available data and consulting with the City to clarify and
define the CITY's requirements for the project.
2. Advising the CITY as to the necessity of providing or obtaining from others additional
data or services. These additional services may include photogrammetry,
investigations and consultations, compilation of hydrological data, traffic studies,
materials engineering, assembly of zoning, deed, and other restrictive land use
information, and environmental assessments and impact statements.
Mr. Jim Briggs
May 6, 2005
Page Two
3. Identifying and analyzing requirements of governmental authorities having jurisdiction
to approve the design of the project, and participating in consultations with such
authorities.
4. Providing analyses of the CITY's needs, planning surveys, and comparative
evaluations of prospective sites and solutions.
5. Providing a general economic analysis of the CITY's requirements applicable to
various alternatives.
6. Consulting with the CITY, reviewing preliminary reports, clarifying and defining the
project requirements, reviewing available data, and discussing general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
7. Advising the CITY as to whether additional data or services are required, and
assisting the CITY in obtaining such data and services.
8. Analysis of existing topography.
9. Analysis of preliminary environmental and archaeological issues.
DESIGN PHASE. The basic services for the final design phase includes:
1. Preparing construction drawings and specifications showing the character and extent
of the project based on the survey data.
2. Preparing and furnishing to the CITY a revised opinion of probable costs based on the
final drawings and specifications.
3. Furnishing the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities. This is distinguished from and does not
include detailed applications and supporting documents for government grant-in-aid or
planning grants that would be furnished as additional services. Fees for any local,
state or federal construction permit applications are not included as part of the
professional fee charges. These will be paid by the CITY.
4. Preparing basic documents related to construction contracts for review and approval
by the CITY (and the CITY's legal and other advisors). These may include contract
agreement forms, general conditions and supplementary conditions, invitations to bid,
instructions to bidders, insurance and bonding requirements, and preparation of other
contract -related documents.
Mr. Jim Briggs
May 6, 2005
Page Three
5. Furnishing to the CITY the specified number of copies of drawings, specifications,
and other contract documents.
6. Design the final plans for the project and include with the construction drawings for
the roadway project.
7. Design surveys including the transfer of validated benchmarks to the proposed area.
8. Meet regularly with the City of Georgetown Staff to review the progress of the design
and coordinate any conflicts that arise.
BIDDING PHASE (WITH THE ROADWAY PROJECT). Services under this phase include:
1. Assisting the CITY in advertising for and obtaining bids for each separate prime
construction contract, maintaining a record of prospective bidders to whom bidding
documents have been issued, attending pre-bid conferences, and receiving and
processing fees for bidding documents.
2. Issuing addenda as appropriate to interpret clarify or expand the bidding documents.
3. Assisting the CITY in determining the qualifications and acceptability of prospective
constructors, subcontractors and suppliers.
4. Attending the bid openings, preparing bid tabulation sheets and providing assistance to
the CITY in evaluating bids or proposals and in assembling and awarding contracts
for construction, materials, equipment and services.
CONSTRUCTION PHASE (WITH THE ROADWAY PROJECT). Services under this phase
involve consulting with and advising the CITY during construction and are limited to those services
associated with performing as the CITY's representative. Such services comprise:
1. Preparing for and conducting a pre -construction conference and issuing a Notice to
Proceed on behalf of the CITY.
2. Reviewing shop and erection drawings submitted by the constructors for compliance
with design concept.
3. Reviewing laboratory, shop and mill test reports on materials and equipment.
Mr. Jim Briggs
May 6, 2005
Page Four
4. Visiting the project site as construction proceeds to observe and report on the progress
and the quality of the executed work.
Issuing necessary interpretations and clarifications of contract documents, preparing
change orders requiring special inspections and testing of the work, and making
recommendations as to the acceptability of the work.
6. Preparing sketches required to resolve problems due to actual field conditions
encountered.
7. Preparing record drawings from information submitted by the CONTRACTOR.
SPECIFIC INFRASTRUCTURE DESIGN FEATURES FOR THE PROJECT
• Research of existing drainage patterns to the proposed site.
• Conduct environmental investigations for a Phase I assessment and for determination of
wetland designation and forested wetlands.
• Conduct archaeology investigations for the proposed site.
• Review and prepare project design for the water quality pond to meet the requirements as
designated by the TCEQ for treating stom water runoff from the proposed roadway.
• Review the possibility of creating the area for regional water quality to be utilized by
future development. The extension of the water quality pond would be constructed by the
development as it occurs. The pond would be designed for easy integration for future
expansion dependant on the feasibility.
• Survey existing topography as well as connection within the area for the continuance of
the natural drainage.
• Preparation of right-of-way documents for the facility.
• Final Design Schematics of the plans.
• Clearance from state and federal environmental agencies.
• Project to be bid and awarded with the roadway project.
• Construction Administration of the project.
• Record drawing produced and delivered to the City.
Mr. Jim Briggs
May 6, 2005
Page Five
PROJECT ASSUMPTIONS AND GENERAL INFORMATION
The following list describes the assumptions that have been made for the execution of the
design of this project as well as general information regarding the conceptual design:
This project has been identified to meet the requirements of the TCEQ for storm water
runoff water quality within the re -charge zone of the Edwards Aquifer. The intent is
to design and locate the pond away from the proposed roadway and review the
possibility of utilizing the location for future use by development.
By locating the pond away from the proposed roadway, additional volume capacity
will be required by the pond accepting a larger drainage area. The location of the
proposed pond in the natural conveyance and the topography of the area will require
excavation in rock. We have assumed that the rock is lightly fractured and will
require intense construction for the rock excavation to acquire the required volume for
the extended detention basin. Within the scope of this amendment there will be
geotechnical borings taken to evaluate the subsurface conditions in order to receive the
best bids possible. It is estimated that an additional cost of $55,000 will be required
to locate the pond in the natural conveyance away from the proposed roadway.
An access easement of additional right-of-way will be required to access and maintain
the pond.
We have assumed that the environmental and wetland investigations will find a
favorable result in the placement of the water quality pond. A review of the site has
been conducted with the City of Georgetown staff to review the "ordinary high water
mark" for implication with the United States Army Corps of Engineers (USACOE).
There were not any signs of water marks that will adversely effect the proposed
location of the pond, but a licensed biologist will be required to review the vegetation
to make the final determination of wetlands. This work will be completed within the
scope of this contract amendment. We have assumed that the findings will be
favorable and that the pond can be accepted for construction by the USACOE with a
nationwide 404 permit.
We have assumed that there are not any historical artifacts that would prohibit the
pond from being constructed in the proposed location. As part of the scope of this
amendment there will be an archaeological investigation conducted and a report sent
to the Texas Historical Commission the clear the site for construction.
If this proposal is agreeable, please return two executed originals to our office.
Sincerely,
X/,, 6!6 e
R. David Patrick, P.E.
RDP/crc
ATTACHMENT A
SUMMARY OF CHARGES FOR SERVICES
2005 CAPITAL IMPROVEMENTS PROJECT
HACIA LOS LOBOS TO HIGHWAY 29 CONNECTOR WATER QUALITY POND
GEORGETOWN, TEXAS
TASK
Hacia Los Lobos to Highway 29
Connector Water Quality Pond
I. BASIC SERVICES
A. Preliminary Design
$
5,500.00
B. Final Design
$
12,000.00
TOTAL BASIC SERVICES
$
17,500.00
H. SPECIAL SERVICES
A. Design Surveys
$
6,000.00
B. Construction Staking
$
2,500.00
C. Right -of Way Documents
$
2,000.00
D. USACOE Submittals
$
3,500.00
E. Archeological Investigations
$
4,000.00
F. Environmental Investigations
$
3,700.00
G. Geotechnical Investigations
$
4,900.00
TOTAL SPECIAL SERVICES
$
26,600.00
Agenda Item Check List
rr
.................
UMM
Financial Impact
Agenda Item:
Agenda Item Subject: Council consideration and possible action to approve engineering
contract with KPA Engineering for a water quality pond on Hacias Los
Lobos between Hwy 29 and the Rivery.
Is this a Capital Improvement • Yes No
Project:
Council Date: 05/24/2005
link to Agenda database =>
Need Help?
Was it budgeted? • Yes No
Is it within the approved budgeted amount? • Yes No
If not, where is the money coming from?
G/L Account Number 400-101-6023-00
Amount Going to Council $ 44,100.00
Is there something (budgeted) that won't get Yes 0 No
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's Yes 0 No
budget?
If so, please explain.
Does this project have future revenue Yes 9 No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Mark Miller Date: 05/19/2005
Agenda Item Checklist. Approved on 05/19/2005
Approvers
rritle
lAssigned
INotified
Received IStatus
Changed
Status
Jim Briggs
Assistant City
05/19/2005
05/19/2005
05/19/2005
05/19/2005
Approved
Jose Lara
Manager
05/19/2005
05/19/2005
05/19/2005
05/19/2005
Approved
Utility Financial
Analyst
Approval Cycle Settings