HomeMy WebLinkAboutAgenda CC 05.10.2005Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, May 10, 2005
The Georgetown City Council will meet on Tuesday, May 10, 2005 at 06:00:00 PM at City Council
Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Legal Advice Regarding Agenda Items and other Matters
Discussion and possible action regarding status of ETJ Agreement and Water and Wastewater CCN protests with City
of Leander
- Discussion and possible action regarding actions of Special Commissioners Court for Condemnation related to
acquisition of right of way and easements for improvements to SH 29
B Sec.551.072 Deliberation Regarding Real Property
- Discussion and possible action regarding acquisition of real property for city facilities or utilities consisting of
approximately 0.5 acres
- Discussion and possible action concerning the acquisition of right of way and easements for improvements to SH29
C Sec.551.074 Personnel Matters
- Annual Performance Evaluation of City Manager
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
D Call to Order
E Pledge of Allegiance
F Comments from the dais
- Welcome to Audience and Opening Comments — Mayor Gary Nelon
- Review of new procedure for addressing the City Council
G Announcements and Comments from City Manager
H Public Wishing to Address Council
City Council Agenda/May 10, 2005
Page 1 of 2 pages
Action from Executive Session
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
J Consideration and possible action to approve the minutes of the Council Workshop on Monday, April 25,
and the regular Council Meeting on Tuesday, April 26, 2005 — Shirley J. Rinn, Deputy City Secretary and
Sandra D. Lee, City Secretary
K Consideration and possible action on permitting the Georgetown Public Library to apply for a grant of
approximately $2,500 from Target — Eric Lashley, Library Director and Randy Morrow, Director of
Community Services
L Consideration and possible action regarding the renewal of the Fire Billing for Services contract with
ICProcess.com — Anthony Lincoln, Fire Chief
M Consideration and possible action to enter Into a Professional Services Agreement with HDR
Engineering, Inc. for services related to Water and Wastewater Impact Fee Update at a cost of $24,968.00
— Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
N Consideration and possible action on the adoption of a resolution establishing an Arts and Culture Board,
declaring its functions and purposes, and directing staff to draft an ordinance to formally create the Board —
Eric Lashley, Library Director and Randy Morrow, Director of Community Services
O Consideration and possible action to approve a loan for the San Gabriel Senior Village project in order to
assist the project in receiving housing tax credits for the creation of affordable housing units in Georgetown
— Councilmember Patty Eason
P Consideration and possible action regarding a resolution expressing the position of the City Council on
various land use and development annexation and nuisance regulation bills by the 79th Texas
Legislature and on the powers of Texas municipalities in regard to the local governance and
management of cities — Patricia E. Carts, City Attorney
Q Second Readings
1. Second Reading of an Ordinance Amending the following Section of the Unified Development Code
(UDC): 1.14; Table 2.01.020; 2.02.010; 2.04.010; 3.08.050(J); 3.13(E); 3.16; 4.06.020(A); Table
5.01.020; 5.02.120; 5.02.140(B)(1)(C); 6.01.030(8); Table 6.03.020; 7.04.030(C)(1); 8.02.020; 8.05;
Table 9.02.030(A); 9.02.060(E)(2); 10.03.020(B); 10.03.020(C); 10.03.020(K); 10.03.020(M);
10.06.030(C)(1); 10.06.040; 10.06.050; 11.02.020(A)(3); 11.03.050; 11.03.060(A); 11.03.060(B);
11.05.030(F); 12.02.020; 12.03.010; 12.04.020; 13.01; 13.05.010; 13.07; 16.04 AND 16.05 — Bobby
Ray, Interim Director of Planning and Development
2. Second Reading of an Ordinance on a Comprehensive Plan Amendment to change the Future Land
Use from Commercial and Industrial to Residential allowing multi -family use and to change the
Intensity Level from Level 3 to Level 4, for 7.53 acres known as City of Georgetown, Division A, Outlots
8, 10, and 11 to be known as the San Gabriel Senior Village, located at 1900, 1906, and 1910
Leander Street — Bobby Ray, Interim Director of Planning and Development
3. Second Reading of an Ordinance Rezoning from C-1, Local Commercial and IN, Industrial districts to
MF, Multifamily district for 7.53 acres known as City of Georgetown, Division A, Outlets 8, 10, and 11,
to be known as the San Gabriel Senior Village, located at 1900, 1906, and 1910 Leander Street —
Bobby Ray, Interim Director of Planning and Development
City Council Agenda/May 10, 2005
Page 2 of 2 pages
Fi
R Discussion and possible action to accept the Mid Year Status Report to Council -- Micki Rundell, Director
of Finance and Administration and Paul Brandenburg, City Manager
S First reading of an ordinance to amend the 2004/05 Anual Operating Plan Element (budget) for various
adjustments relating to staff additions, contracts, and capital improvements — Laurie Brewer, Controller and
Micki Rundell, Director of Finance and Administration
Consideration and possible action to appoint Dr. Erica Haley to the Animal Shelter Advisory Board to
assume the membership of Dr. Susan Hopper due to her moving out of the City -- Mayor Gary Nelon
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, and on the bulletin board located outside of the Council
Chambers, 101 East 7th Street, places readily accessible to the general public at all times, on the
day of , 2005, at , and remained so posted for at least 72 continuous
hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/May 10, 2005
Page 3 of 2 pages
r ^ 4.11
Council Meeting Date: May 10, 2005 Item No.
AGENDA ITEM COVER SHEET
SUBJECT:
Consideration and possible action to enter into a Professional Services
Agreement with HDR Engineering, Inc. for services related to Water and
Wastewater Impact Fee Update at a cost of $24,968.00.
ITEM SUMKARY:
Chapter 395 of the Texas Local Government Code requires that the City's
Impact Fee for Water and Wastewater Service be reviewed at least every five
(5) years. The Impact Fees were last reviewed in 2003. The City Council
appointed an Impact Fee Review Committee in its April 19, 2005 meeting to
review the development and make recommendation regarding revised impact fees.
This item continues the process initiated by the City Council to provide
for the necessary analysis of land use, system capacity, and CIP data to
develop the revised fees. This project will include the development of area
specific fees as well as area -wide fees. Upon completion of the data
analysis and fee development, HDR will provide a revised Impact Fee
Ordinance.
SPECIAL CONSIDERATIONS:
NO`IE
FINANCIAL IMPACT:
Funds for this project will be provided from the Water and Wastewater
Operations Funds 660 -105 -5303 -LG and 650 -105 -5303 -LG.
STAFF RECOMMENDATION:
Staff recommends the approval of the Professional Services contract with
HDR Engineering, Inc.
GUS BOARD RECOMMENDATION:
N/A
COMMENTS:
NONE
ATTACHMENTS:
1. HDR Professional Servs Agreement.
By: -Glenn Dishong,Jim
)BiVt
Water Services Man ger As 'stC ty Manager
or Utie
April 14, 2005
Mr. Glenn Dishong
Water Services Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Re: Water and Wastewater Impact Fee Update
Dear Mr. Dishong:
We again appreciate the opportunity to provide our services to the City of Georgetown to
assist the City in updating its impact fees to be charged for new water and wastewater
connections. The proposed HDR professional services are divided into five (5) tasks as
delineated in the attached Scope of Services and are proposed at a total lump -sum
study cost of $24,968. The cost of the study can be recouped in the new fee.
If you concur with this proposal, please sign all copies in the space indicated and return
one copy for our files. The proposed services are offered under the standard HDR terms
and conditions attached, as modified in the proposal. Your signature will serve as our
notice to proceed.
Sincerely,
Tony Bagwell
Vice President
Senior Economist
Submitted: Approved:
HDR Engineering, Inc. City of Georgetown
in
Date: Date:
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WATER AND WASTEWATER IMPACT FEE UPDATE
FOR THE
CITY OF GEORGETOWN, TEXAS
Prepared for:
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627-0409
Prepared by:
FOR
HDR Engineering, Inc.
2211 S. IH -35, Suite 300
Austin, Texas 78746
April 2005
PROPOSED SCOPE OF PROFESSIONAL SERVICES FOR A
WATER AND WASTEWATER IMPACT FEE UPDATE
FOR THE
CITY OF GEORGETOWN, TEXAS
1.0 PROPOSED SCOPE OF SERVICES
Task 1 - Update Land Use, Available Capacity, and New CIP Data
HDR will work with City staff and CDM Engineers to review the land use assumptions
and Capital Improvements Plan underlying the last impact fee update to see what
revisions may be needed in compliance with Chapter 395 of the Texas Local
Government Code. In particular, these issues will be reviewed:
Will the City likely charge fees in areas not in the past service area boundary?
> Has there been any significant change in the prospective land use mix, densities,
or land use/equivalent service unit assumptions?
> What is the current available capacity, if any, in the existing utility system?
> What capital projects in the past fee basis have already been funded?
Are there any revisions to capital projects that were in the last fee basis that
haven't yet been funded?
> What are new capital projects needed in the 5 to 10 year time frame?
Each of the existing capacity or new capital project items discussed above needs to be
identified or quantified in terms of:
✓ type of facility
• water supply,
• treatment,
wastewater treatment,
pumping and interceptors,
• pumping and transmission, • collection,
• distribution, • reclaimed water (if any)
✓ cost to construct,
✓ used/available capacity (for existing utility systems, available capacity will be
determined on an average city-wide basis), and
✓ cost per living unit equivalent for new capacity.
The capital improvements plan, to be developed by CDM and approved by City staff, will be
based on either (a) known planning or design information or (b) identified, sized, and costed at a
conceptual level of design.
Task 2 - Impact Fee Calculation and Application
HDR would use the land use and capital improvements program information previously
developed by CDM, as well as other City and professional trade information, to calculate an
updated fee amount. The fee calculation will consider specific estimated capital payments
supported by rates or the standard 50% deduction allowed in Chapter 395. The calculations
and fee design will also be divided into component parts of the water and wastewater utilities to
allow for credits or offsets against a full fee amount should the entity paying the fee provide for
an acceptable portion of eligible capital at their own expense.
This effort will also consider that portions of the fees may be charged uniformly across the
service area, while other components, such as basin -related wastewater improvements, may be
charged to specific basin service areas.
The full cost of capital for these utility components will be calculated and then be pro -rated to a
lesser amount should the Committee and/or Council decide to recommended a fee less than the
maximum allowable. Data will also be provided to scale the base fee per standard service unit
to allow for appropriate fee levies for larger service requirements.
HDR will also investigate any current issues with the fee amounts or its application so that this
can be incorporated into the fee design or the ordinance applicability. HDR will provide
technical and production support for the preparation of an Advisory Committee report.
Task 3 - Revise Ordinance
Based on Committee, Council, and public input, HDR will review the current fee ordinance to
ascertain any needed changes in wording. These draft changes will be coordinated with the
City Attorney and other interested parties.
Task 4 — Coordination with Committee, Council, and Public
HDR will develop support materials and coordinate with various interested stakeholders in the
fee update process to assure that provisions of Chapter 395 of the Local Government Code are
met and that all key parties are adequately informed.
The proposed formal coordination effort includes the following activities:
City Staff — Two Meetings. The first meeting with the City staff would be a work session to
discuss and evaluate any needed changes to the land use assumptions, capital
improvements needs, or ordinance provisions. The second meeting would be to review the
draft results of the fee update and suggested ordinance revisions (City Attorney needs to
attend second meeting).
Impact Fee Advisory Committee — Three Meetings. The first meeting with the Committee
would be to brief the Advisory Committee on the Chapter 395 process, review their charge,
and discuss preliminary land use and CIP information. The second meeting will coordinate
the draft impact fee calculation and seek Committee concurrence with any revised fee
proposal that would be presented at the public hearing. The third meeting with the
Committee would be to review the Committee feedback, make any revisions to the fee
calculations, review the draft Committee report, and seek Committee adoption for filing with
Council.
City Council — Two Meetings. The first meeting with the Council would be to present
information from the Committee and seek Council initial adoption of the land use, CIP and
fee data for the Public Hearing and to set the Public hearing date. The second meeting
would be to present a revised fee ordinance for Council first or second consideration for
adoption, aside from any Council actions at the Public Hearing.
Public Hearing and Council Action — Two Meetings. HDR would prepare the necessary
information required under Chapter 395 for the public notice for a public hearing on the land
use assumptions, the CIP, and the fee update. This information will be provided to the City
for placement, and it is understood that the City will provide for the cost of publication and
any certified mailings that may be required. HDR would also prepare an Advisory
Committee report for release at the time of notice publication and for later use at the public
hearing to brief the audience on the data and considerations incorporated in the draft fee
proposal. HDR would also prepare a presentation on the fee briefing and provide either a
lead or support role to the Committee chairman and staff in making the presentation at the
public hearing and Council 1" and 2nd readings for adoption. It is assumed that the Public
Hearing and 15` reading will occur the same day.
This level of coordination effort does not assume any significant additional coordination with the
Austin Area Builders Association, if they become involved in a detailed lobbying effort. We have
budgeted for response to one set of Builders comments during the draft report phase, but have
not budgeted for any separate meetings or iterative comments with them.
Task 5 — Reporting
HDR would prepare 10 draft and 10 final copies of the Technical Advisory Committee report to
the City Council outlining the Committee's recommendations on land use assumptions, 10 -year
capital improvements plan, fee design and calculation, offset credits, and any policy or fee
issues that may affect the pending ordinance provisions.
HDR would also work with the City Attorney to prepare a draft ordinance for City consideration.
2.0 INFORMATION OR ACTIVITIES TO BE SUPPLIED BY THE PARTIES
City of Georgetown or CDM
- Land use and growth assumptions underlying the proposed fee;
- Input to utility service equivalent factors underlying the proposed fee;
- A 10 -year Capital Improvements Plan, costs, and service capacities for projects
underlying the proposed fee;
- If such projects provide for service to existing customers, what percent of new project
capacity is attributable to future growth;
- Advice for allocating future demand to various utility facilities;
- Outstanding water and wastewater debt by type of facility category; and
Provide electronic file of map of intended service area.
- Placing of public notices and payment of advertising costs.
- Coordination with City Attorney, as needed.
HDR Engineering
Coordinating land use and CIP data needs for input to the fee calculations.
Calculation of suggested revised fees.
Paper or electronic file mock-ups of the public notice.
A summary briefing handout and presentation on the fee assumptions and proposal.
An Advisory Committee Report.
- A draft municipal ordinance.
- A copy of the electronic spreadsheet used to model and calculate the fees.
KKIJM1113:I411il11_4
As this effort is dependent upon the date of notice to proceed and actions of the Advisory
Committee, City staff, and City Council, HDR has developed an anticipated schedule, shown in
Figure 1.
FIGURE t
ANTICIPATED SCHEDULE
WATER AND WASTEWATER IMPACT FEE UPDATE
FOR THE CITY OF GEORGETOWN, TEXAS
Activities
2005
May June
July
August
September
No0ce to Proceed
Task 1 - Update Land Use, Capacity, and CIP Data
Task 2 - Impact Fee Calculation and Application
Task 3 - Revise Ordinance
Task 4 - Coordination
Meet with City Staff
Meet with Advisory Committee
Public Hearing
CM Council Meeting
X
ter. r.po.e
H1
C1
H2
C2
S1
Al
S2
A2
A3
A4
S1 - Staff Work Session on Land Use, Capacities, CIP, and ordinance provisions. 8/9 9120
S2 - Staff Review draft fee and ordinance.
At - Review impact fee process, coordinate material being updated and seek feedback.
A2 - Present Committee draft report.
A3 - Comments due; review/revise report.
A4 - Seek adoption and filing of Committee report to Council.
H7 -After Cl. provide public notice.
H2 - Public Hearing on amended data and fee.
C1 - Within 60 days of A2, Council adopts order for public hearing.
C2 - Possible council action to adopt (not as an emergency measure).
4.0 BUDGET AND TERMS
HDR proposes to develop the impact fee update for $24,968, proposed on a lump sum basis.
This level of effort assumes CDM will develop the land use data and the Water and Wastewater
CIPs with the level of information needed as input to the fee Calculations. HDR would
coordinate the information needed. Extra coordination meetings, beyond that identified in Task
4, would be considered additional services at the identified loaded hourly rate.
HDR's Standard Terms and Conditions for Professional Services (Attachment A) will also apply,
except as modified herein. Paragraph 1 is modified to represent general conformance of HDR
work with Chapter 395 of the Local Government Code, where interpretation of any key legal
issues will be coordinated in advance with the City's attorney. The Standard Terms and
Conditions are also modified to delete Terms #3 and #4 in their entirety and the second full
paragraph of Tenn #6, as these terms are not applicable for this agreement.
TABLE 4-1
PROPOSED PROJECT BUDGET
WATER/WASTEWATER IMPACT FEE UPDATE
A LABOR EXPENSES _
Hourly Effort
Unit
Project
Senior
Ouantly
Total
Activity
Manager
Engineer Engineer Planner Clerical
Total Hours
12
Cost
Task i - Update Land Use, Demands, and CIP
16.0
8.0
24.0
E
3,571
Task 2 - Impact Fee Calculation and Application
40.0
16.0
56.0
E
8,556
Task 3- Revise Ordinance
8.0
50
8.0
E
1,414
Task 4 - Coordination w/Committee, Council & Public
42.0
50
42,0
E
7,421
Task 5 -Reporting
16.0
ea.
16.0
$
2,827
Total Labor Hours
122.0
- - 24.0 -
146.0
I s
$
Total Loaded Salary Expense per Hour $
177 $
177 $ 140 $ 93 $ 47
Total Labor Expense $
21,557 $
- $ - $ 2,232 $ -
$
23,789
B. NON -LABOR EXPENSES
Unit
Total
Item
Ouantly
Price
Cost
Mileage - Round-trip Austin/Georgetown
12
round -trips
$
15
per trip
$
180
Technology Charge
146
hours
$
4.10
per hour
$
599
Communications (telephone, FAX, mail)
50
ea.
$
1
I.S.
$
50
Reproduction
20
reports
$
15
ea.
$
300
Misc. $
1
ea.
$
50
I s
$
50
Total Non -Labor Expenses
$
1.179
C. TOTAL PROJECT BUDGET $ 24988
5.0 MANAGEMENT AND STAFFING
Mr. Tony Bagwell, Vice president and Senior HDR Economist, would serve as project manager
and lead impact fee analyst for the effort. Mr. Grady Reed, staff planner, would provide data
gathering and technical support, as needed.
Agenda Item Check List
Financial Impact
Agenda Item: Water and Wastewater Impact Fee Analysis
Agenda Item Subject: Consideration and possible action to enter into a Professional
Services Agreement with HDR Engineering, Inc. for services related to
Water and Wastewater Impact Fee Update.
Is this a Capital Improvement Yes 0 No
Project:
Council Date: 05/10/2005
link to Agenda database =>
Need Help?
Was it budgeted?
Is it within the approved budgeted amount?
If not, where is the money coming from?
G/L Account Number
Amount Going to Council
Yes • No
Yes • No
Wastewater Operations Contracts Budget.
650 -105 -5303 -LG and 660 -105 -5303 -LG
$ 24,968.00
Is there something (budgeted) that won't get • Yes O No
done because you are spending these funds?
If so, please explain.
Establishment of a Wastewater CCN and related
legal costs may need to be deferred to FY 05/06.
Will this have an impact on the next year's Yes 0 No
budget?
If so, please explain.
Does this project have future revenue Yes 0 No
impact?
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes 0 No
If so, what division(s)?
Prepared by: Glenn Dishong Date: 05/04/2005
Agenda Item Checklist. Awroved on 05/05/2005
Approvers
Title
Assigned
Notified
Received
Status Changed
Status
Jim Briggs
Assistant City
05/05/2005
05/05/2005
05/05/2005
05/05/2005
Approved
Laurie Brewer
Manager
05/05/2005
05/05/2005
05/05/2005
05/05/2005
Approved
Micki Rundell
Controller
05/05/2005
05/05/2005
05/05/2005
05/05/2005
Approved
Director of Finance
and Administration
Approval Cycle Settings