HomeMy WebLinkAboutAgenda CC 02.22.2005rI- ljo��
Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, February 22, 2005
The Georgetown City Council will meet on Tuesday, February 22, 2005 at 06:00:00 PM at the City Council
Chambers, 101 E. 7th Street, at the northeast corner of Seventh and Main Streets, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
An agenda packet, containing detailed information on the items listed below, is distributed to the Mayor,
Councilmembers, and the Georgetown Public Library no later than the Saturday preceding the council
meeting. The library's copy is available for public review.
Please Note: This City Council Meeting will be video taped live without editing and shown on the
local cable channel.
Executive Session
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072 Deliberation on Real Property
- Discussion and possible action regarding acquisition of property for downtown parking
C Sec.551.087: Deliberations Regarding Economic Development Negotiations
- Potential abatements and incentives for prospective downtown development projects
- Discussion or deliberation regarding commercial or financial information that the City has received from a business
prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is
conducting economic development negotiations
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
D Call to Order
E Pledge of Allegiance
F Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
- Announcement of new procedure for addressing the City council
G Announcements and Comments from City Manager
H Public Wishing to Address Council
I Action from Executive Session
Statutory Consent Agenda
City Council Agenda/February 22, 2005
Page 1 of 4 Pages
r
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A counciimember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
J Consideration and possible action to approve the Minutes of the Council Workshop on Monday, January
24, and the Council Meeting on Tuesday, January 25, 2005 — Shirley Rinn, Deputy City Secretary and
Sandra Lee, City Secretary
K Consideration and possible action to approve the election officials for the General/Special Election to be
held on Saturday, May 7, 2005, for the purposes of electing a Mayor, and Councilmembers from City
Council Districts 2 and 6 and for determining the voters' intent regarding a proposed one-quarter cent sales
tax increase; and to approve a correction of the polling location for City of Georgetown registered voters
who reside in Williamson County Voting Precincts 381 and 310 -- Sandra Lee, City Secretary
L Consideration and possible action to accept the Independent audit of all accounts of the City reported in
the Comprehensive Annual Financial Report (CAFR) and the report on compliance and internal controls for
the fiscal year ended September 30, 2004 — Laude Brewer, Controller and Micki Rundell, Director of
Finance and Administration
M Consideration and possible action regarding a resolution in support of the 79th Texas Legislature restoring
funding to the Texas Recreation and Park Account which provides matching grants to local political
subdivisions for parks and recreation development in Texas — Kimberly Garrett, Assistant Director of
Recreation and Programs and Randy Morrow, Director of Community Services
N Consideration and possible action to authorize staff to execute a contract with Hall/Bargainer, Inc., for a
Master Plan for Garay Park in an amount not to exceed $50,000 -- Randy Morrow, Director of Community
Services
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
O Presentation of the 2,005 Official Visitors Guide to Georgetown — Cari Miller, Convention and Visitors
Bureau Coordinator; Shelly Hargrove, Tourism Director and Main Street Manager; and Randy Morrow,
Director of Community Services
P Presentation of the summary of the 2004 Racial Profiling Report, as mandated by the State Legislature --
David Morgan, Chief of Police
Q Presentation and possible action regarding a donation for an Airport Museum in Georgetown — Gabe
Sensing, Councilmember for District 2
R Consideration and possible action to approve Site B2 for the new Air Traffic Control Tower at the
Georgetown Municipal Airport subject to FAA review — Travis McLain, Airport Manager and Tom Yantis,
Assistant City Manager
S Consideration and possible action to approve a Resolution supporting and endorsing the efforts of
Wesleyan Homes to obtain Home and/or HousingTrust Funding and Housing Tax Credits to rehabilitate
Wesleyan Retirement Home at 1105 Church Street, Georgetown, Texas, into 52 units of affordable senior
housing— Tom Yantis, Assistant City Manager
T Discussion and possible action regarding a proposed Extraterritorial Jurisdiction (ETJ) and Certificate
of Convenience and Necessity (CCN) Agreement with the City of Leander -- Paul Brandenburg, City
Manager
U Consideration and possible action on a resolution regarding the creation of a Municipal Utility District
(MUD) to be located in Williamson County, Texas, on a tract consisting of approximately 151.62 acres of
land, generally situated in the John F. Ferguson Survey, Abstract No. A-231 in Williamson County, Texas,
and located outside of the City's Extraterritorial Jurisdiction (ETJ) — John Kirby, Councilmember District 5
V Consideration and possible action on a resolution regarding the creation of a Municipal Utility District
City Council Agenda/February 22, 2005
Page 2 of 4 Pages
(MUD) to be located in Williamson County, Texas, on a tract consisting of approximately 530 acres of land
generally situated in the John Hamilton Survey, Abstract No. 282 in Williamson County, Texas and located
outside of the City's current Extraterritorial Jurisdiction (ETJ) — Mayor Gary Nelon
W Consideration and possible action to authorize First Southwest company to proceed with the preparation of
the required bond offering documents for the upcoming 2005 bond issue — Micki Rundell, Director of
Finance and Administration
X Consideration and possible action to direct staff to initiate a Future Land Use Plan and Overall
Transportation Plan Amendment related to Transit -Oriented Development and preparing for Multi -Modal
transportation initiatives in Georgetown — Ed Polasek, Chief Long Range Planner and Bobby Ray, Interim
Director, Community Development
Y Consideration of a resolution granting a petition and setting public hearing dates for the annexation into the
City for 31.88 acres, more or less, in the Frederick Foy Survey, north of Sun City Neighborhood 23 and
White Wing Golf Course, for Sun City Neighborhoods 30 — Ed Polasek, Chief Long Range Planner and
Bobby Ray, Interim Director of Planning and Development.
Z Discussion and possible action regarding a proposed "Emergency Amendment" to the Unified
Development Code (UDC) pursuant to the terms of Resolution No. 082404 -BB, pertaining to the
Placement of Flags and Flag Poles — Paul Brandenburg, City Manager
AA Second Reading of an ordinance amending the Code of Ordinances pertaining to "Itinerant Merchants" to
add a new Chapter 6.50 — Paul Brandenburg, City Manager and Patricia E. Cads, City Attorney
BB Public Hearinas / First Readinas
1. Public Hearing on a Rezoning from C1, Local Commercial District to C3, General Commercial District
for 4.827 acres out of HEB / Georgetown #2 Subdivision, Block A, Lot 1, located on Wildwood Drive
(formerly Old Shell Road) east of Williams Drive — Bobby Ray, Interim Director of Planning and
Development
2. First Reading of an Ordinance Rezoning from C1, Local Commercial District to C3, General
Commercial District for 4.827 acres out of HEB / Georgetown #2 Subdivision, Block A, Lot 1, located on
Wildwood Drive (formerly Old Shell Road) east of Williams Drive — Bobby Ray, Interim Director of
Planning and Development
3. First Reading of an Ordinance to consider a Comprehensive Plan Amendment from Intensity Level
3 to Intensity Level 4 for 2.87 acres in the C. Stubblefield Survey being all of City of Georgetown,
Division A, Outlot 7 to be known as Old Mill Village, located between 17th Street on the north, 18th
Street on the south, Candee Street on the East, and Leander Street on the west. — David Munk,
Development Engineer and Bobby Ray, Interim Director of Planning and Development.
4. First Reading of an ordinance to rename Ashberry Drive to Ashberry Trail in University Park, Unit
Two, Section One, Phase B and Montel Drive to Montell Drive in Escalera Ranch — Section 2, to
correct scrivener's errors in the platting process — Ed Polasek, Chief Long Range Planner and Bobby
Ray, Interim Director of Planning and Development.
CC Items Forwarded by the Georgetown Utility System (GUS) Board
1. Consideration and possible action to approve the third phase of GSW W Edwards Aquifer Testing
Program and approve the annual budget of $150,000.00 — Glenn Dishong, Water Services Manager
and Jim Briggs, Assistant City Manager for Utility Operations
2. Consideration and possible action to award the contract for the construction of the Berry Creek Lift
Station to Cash Construction Company and set a project budget of $1,100,000.00 -- Glenn Dishong,
Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
DD Council -Appointed Boards/Commissions
Consideration and possible action to appoint Judy Griffith as Chair of the Library Board; appoint Gordon
Baker as Chair of the Main Street Advisory Board; and appoint Larry McCormick to fill a vacancy for a
position on the Main Street Advisory Board that expires in February, 2006 — Mayor Gary Nelon
City Council Agenda/February 22, 2005
Page 3 of 4 Pages
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, and on the bulletin board located outside of the Council
Chambers, 101 East 7th Street, places readily accessible to the general public at all times, on the _
day of , 2005, at , and remained so posted for at least 72 continuous
hours preceding the scheduled time of said meeting.
Sandra Lee, City Secretary
City Council Agenda/February 22, 2005
Page 4 of 4 Pages
a,
V
Council Meeting Date: February 22, 2005
AGENDA ITEM COVER SHEET
Item No. �� C' — -1-."
SUBJECT:
Consideration and possible action to award the contract for the
construction of the Berry Creek Lift Station to Cash Construction Co.,
Ltd. and establish a project budget of $1,100,000.00.
ITEM SUMMARY:
The design and engineering of the Berry Creek Lift Station has been
completed by Camp, Dresser & McKee, Inc (CDM). The scope of the
construction project includes building a larger lift station on Airport
Road, extending a collection main from an existing lift station, and
decommissioning of the old lift station on Berry Creek Drive. Sealed
bids for the construction of the improvement were received February 8,
2005. 4 bids were received.
The design engineer (CDM) has reviewed the bids and has recommended
awarding the bid to the low bidder, Cash Construction Co., Ltd. for
$1,036,880.00. The Staff recommends a total project budget of
$1,100,000.00.
SPECIAL CONSIDERATIONS:
NONE
GUS BOARD RECOMMENDATION:
GUS Board recommended approval at the February 15, 2005 meeting.
Approved 7-0.
STAFF RECOMMENDATION:
Staff supports the recommendation by the GUS Advisory Board to award
the bid to Cash Construction.
FINANCIAL IMPACT:
Funding from the Wastewater Capital Fund 651-101-6614-00.
COMMENTS:
NONE
ATTACHMENTS:
Bid Tabulation.
tted By: -Glenn Dishong,
Water Services
Jim Briggs,
Assistant City Manager
For Utilities
CDIVI
12357-A Riata Trace parkway, Suite 210
Austin,Texas 78727
tel: 512346-1100
fax: 512 345-1483
February 14, 2005
Mr. Tom Benz, P.E.
System Engineering Manager
Georgetown Utility System
City of Georgetown
300 Industrial Ave.
Georgetown, TX 78626
Subject: Berry Creek Lift Station
Project No. 6614 -00 -LS
Recommendation of Award
Dear Mr. Benz:
On February 8, 2005, bids were received for the Berry Creek Lift Station project. Four bids
were received and are listed below.
Cash Construction Co., Ltd. $1,036,880.00
Keystone Construction Inc. $1,048,358.10
Austin Engineering Co., Inc. $1,169,615.00
C.C. Carlton Industries, Ltd $1,263,160.00
The low bidder for the project is Cash Construction Co., Ltd. There was one deductive
alternate that provided for using open cut installation of the 8 -inch wastewater and 10 -inch
force main across Airport Road in lieu of boring and casing installation. Cash Construction
Co., Ltd. was also the low bidder considering the deductive alternate.
We have investigated previous work by Cash Construction Co., Ltd. to determine if they are
qualified to complete the work. Cash Construction Co., Ltd. has constructed nine lift stations
projects in the past four years that are similar in scope and complexity as the Berry Creek
project. One completed in Cedar Park in April 2003 was very similar to the Berry Creek
project and was completed successfully according to the City of Cedar Park. The project
superintendent proposed for the Berry Creek project is the same superintendent that
completed the Cedar Park lift station. We believe that Cash Construction Co., Ltd. has the
experience and the capacity to complete the Berry Creek Lift Station project within the time
frame described in the contract. We therefore recommend that the Berry Creek Lift Station
contract be awarded to Cash Construction Co., Ltd. in the amount of $1,036,880.00.
W:\City of Georgetown\Serry Creek WW LAR Station Improvements\Cortese dence\tbenz_recommendation IN award.doc
consulting • engineering • construction -operations
Mr. Tom Benz, P.E.
February 14, 2005
Page 2
If you have any questions regarding this recommendation to award or the project in general,
please contact me.
c rel
JZAllen D. Woelke P.E.
Vice President
Camp Dresser & McKee Inc.
cc: Joel Weaver
Michael Hallmark
Glenn Dishong
W \City of Georgetown\Berry Creole VVW Ldt Station Improvements\Cwrespontlen Vbenz rar mmon of "ard. c
SCHEDULE OF PRICES
CITY OF GEORGETOWN, TEXAS
BERRY CREEK LIFT STATION
Bid
Item
u..
Engineer's Bid from Bid from Bid from Bid from
Estimate Cash Construction Kevshme Conten Austin Enotneerina CC Carlton Ind's
TOTAL $ 933,260.50 $ 1,036,880.00 $ 1,048,358.10 $ 1,169,615.00 $ 1,263,160.00
For furnishing and delivering to owner all necessary materials, equipment and supplies, Including
Installation of materials, equipment, supplies, all other labor, excavating, filling, insurance, general
1
and administrative, and other miscellaneous costs, overhead and profit for the project, complete
except those costs specifically included In other Items and in the Schedule of Prices.
$53,500.5 107 000. $28,000.00
36 000.00
$125,500.
For design, Installation, maintenance and removal of Trench Safety Systems as specified or as
2
alternatively proposed and approved as required in all trenches deeper than five feet
$5,925. $7110.00 $7,110.
24 885.00
$7,110.00
For site clearing, tree protection, erosion and sedimentation control, complete in place as detailed
3
and specified.
$8,750.00 $15,000.00 $3,000.00
$10,9M.00
$23,000.00
For rock and soll excavaion for wet well, roadway and other Improvements as shown on the
4
drewln s Complete in place as detailed and specifed.
$81,000.00 $45,000.00 $20.000.00
$35,000.00
$77.400.00
For forming, reinforcing steel, concrete, concrete accessories and finishing of the wet well, slabs,
5
and other retalning walls complete in place as detailed and spedlied.
$110,625.001 $163,000.001 $150,DOO.00
$280 000.00
$290.300.00
For furnishing and Installing a corrosion resistant lining for the concrete wet well, complete In place
6
as detailed and specified.
$15,412.50 $12.000.00 $14.000.00
$11,450.00
$18,300.00
For furnishing and installing three submersible sewage pumps, complete in place as detailed and
7
specified.
$80.000.001 $66.1500.00 $65,000M
S69,000
78 500.00
For furnishing and installing on diesel engine driven generator, complete in place as detailed and
8
specified.
$62.500.001 $25 000.00 $30,000.00
$36,000.
2 750.00
For furnishing and installing electrical and instrumentation improvements Including duct banks,
9
conch, wire, motor starters, control panels and accessories, complete In place as detailed and
specified.
$137,500.1)(31 $140.000.DOI $105.875.00
$119,000.00
$M.700.00
For finish grading, base, forming reinforcing steel, concrete, concrete accessories and finishing of
10
the access drive complete In place as detailed andspecified.
$17.D82.501 $15.000.001 $20,000.00
22 I)DO.
$27,000.00
For furnishing and installing yard piping, manholes, valves, fittings and accessories, complete In
11
lace as detailed and specified.
$25.D00.00 $50.000.00 $200,000.00
$581000.00
$45,000.00
12
For installation and testing r specifications of 8 -Inch PVC gravity wastewater Dips.
$28,000.00 $95.200.00 $42,128.80
$58,240.00
$52,080.00
13
For installation and testing r specifications of 10 -Inch PVC gravity wastewater Pipe.
$13.750.00 $13.860.00 572.00
26 400.00
$14.740.00
14
For installation and testingr specifications of 18 -Inch PVC re wastewater
$106 875.00 $76,950.00 27.50
152 000.00
$87 400.00
15
For Installation and testingr specifications of 10 -Inch Ductile fron Forcemain.
000.00 7 360.00 44.80
800.00
$62080.00
76
For installation and testin r specifications of 4 -foot diameter manholes.
750.00 55 200.00 t$72.0X).00
$78 240.00
$$1 600.00
17
For installation r s cifications of 24 -Inch cilameter 1!2 -Inch thick wall rosin installed D Dorin
000.00 74 500.00 00.00
$39,D00.00
$69,600.00
For final site Improvements Including top soil and hydroseeding, board fence, complete In place as
18
detailed and sbacifted.
$17,900.00 $8,DD0.00 $12,000.00
22 000.00
$17,400.
An allowance for Prime Controlss to design, furnish and install, complete In place, an interface
19
between the e)dsftno City SCADA system and the new Berry Creek Lit Station.
$27,700.00 $27,700.00 $27,700.00
$27,700.00
$27,700.00
An allowance for funishing and installing Dass and other landscape impovements, not to Include
20
reseeding
or slope stabilization that may be required by the Unified Development Code.
$3 000.00 $3 000.00 $3,000.00
S3,000.00
13,000.00
TOTAL $ 933,260.50 $ 1,036,880.00 $ 1,048,358.10 $ 1,169,615.00 $ 1,263,160.00
Agenda Item Check List
&MMM
Financial Impact
Agenda Item: Berry Creek Lift Station Bid Award
Agenda Item Subject: Consideration and possible action to award the contract for the
construction of the Berry Creek Lift Station to Cash Construction Co.,
Ltd. and establish a project budget of $1,100,000.00.
Is this a Capital Improvement • Yes O No
Project:
Council Date: 02/22/2005
link to Agenda database => 4Q
Need Help?
Was it budgeted?
Is it within the approved budgeted amount?
If not, where is the money coming from?
GIL Account Number
Amount Going to Council
Is there something (budgeted) that won't get
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's
budget?
If so, please explain.
Does this project have future revenue
impact?
• Yes( ) No
Yes * No
Project savings and deferral of other budgeted
projects
651-101-6614-00
$ 1,100,000.00
• Yes ONo
Pecan Branch Interceptor Phase ill will be
rescheduled for FY 05/06.
• Yes O No
San Gabriel WWTP upgrade and Smith Branch
Interceptor projects will be delayed by one year.
• Yes GNo
Year: Future
If so, how?
Department: Georgetown Utility Systems
Utility expenses related to operation of a larger
lift station will increase year to year.
Identify all on-going costs (i.e., insurance, Utility Costs
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes * No
If so, what division(s)?
Prepared by: Glenn Dishong Date: 02/16/2005
Agenda Item Checklist. In Process
Approvers
Title
lAssigned
Notified
Received
tatus Changed
Status
Jim Briggs
Assistant City
02/16/2005
02/16/2005
Laurie Brewer
Manager
Micki Rundell
Controller
Director of Finance
and Administration
Approval Cycle Settings
Council Meeting Date: February 22, 2005
AGENDA ITEM COVER SHEET
Item No.
SUBJECT:
Consideration and possible action to approve the third phase of GSWW
Edwards Aquifer Testing Program and approve the annual budget of $150,000.00
ITEM SUMKARY:
Chapter 213 - Edwards Aquifer rules of the TAC requires communities to
test their wastewater collection system mains, 6" and larger in diameter, to
locate structural damage and defects that potentially pose a threat to the
Edwards Aquifer, once every five years. Georgetown Utility Systems has contracted
with Gutierrez, Smouse, Wilmut and Associates, Inc. (GSWW) to provide a multi-
year program approach to perform sewage collection system testing and evaluation.
GSWW completed the first and second phases of testing. The defects
identified during the first phase were repaired in 2004. The repair of defects
identified during the second phase of testing is underway. This item provides for
the third year of testing. This phase of testing will result in the inspection
of 125,000 feet of collection mains and associated manholes. The area to be
tested includes portions of Sun City as well as River Bend.
The project budget is $150,000.00.
SPECIAL CONSIDERATIONS:
None.
GUS BOARD RECOMMENDATION:
GUS Board recommended approval of this project at their February 15, 2005
meeting. Approved 7-0.
STAFF RECOMMENDATION:
Staff recommends approval of the third phase of this testing program and
also recommends approval of the annual budget of $150,000.00
FINANCIAL IMPACT:
Funds for this project will come from the Wastewater Capital Fund
Account Number: 651-101-6618-00.
COMMENTS:
None.
ATTACHMENTS:
Letter from GSWW with
tted By: Glenn
Water
Jim Briggs,
Manager Assistant City Manager
For Utilities
January 25, 2005
Mr. Glenn Dishong
Georgetown Utilities System
300 Industrial Avenue
Georgetown, Texas 78626
Dear Glenn,
GSWW, Inc.
Civil/Environmental Engineers. Planners
Dallas. Fort Worth. Midland. Austin
Predecessor Firms: Gutierrez, Smouse, Wilmut & Assoc., Inc.
Washington & Associates, Inc.
GSWW, Inc. is pleased to submit our proposal for the Phase 3 Edwards Aquifer Recharge Zone
Wastewater Collection System Testing and Reporting. If the proposal is acceptable to you and
the City, please sign and return one copy to our offices.
We are looking forward to providing the city with another successful phase of the overall
evaluation project.
Best Regards,
GSWW, Inc.
46z't zle�
David Koberlein, P.E.
Associate / Project Manager
1016 Mopac Circle, Suite 201 . Austin, Texas 78746 . 512.306.9266 . 512.306.9550 Fax . www.gsw-inc.com
GSWW, Inc.
Wal Civil/Environmental Engineers. Planners
Dallas. Fort Worth. Midland.Austin
Predecessor Firms: Gutierrez, Smouse, Wilmut & Assoc., Inc.
Washington & Associates, Inc.
PROPOSAL FOR ENGINEERING SERVICES
DATE: January 24, 2005
TO: The City of Georgetown, Texas
300 Industrial Avenue
Georgetown, Texas 78627-0409
FROM: GSWW, Inc.
1016 Mopac Circle, Suite 201
Austin, Texas 78746
PROJECT: Phase 3 Sanitary Sewer Testing - Edwards Aquifer Protection (TAC Chapter 213)
City of Georgetown, Texas
GSWW, Inc. (ENGINEER) proposes to furnish Engineering Services to the City of Georgetown, Texas
(OWNER) for a Multi -Year Program designed to achieve compliance with the Edwards Aquifer Protection
requirements as outlined in Chapter 213 of the Texas Administrative Code.
INTRODUCTION
The entire wastewater collection system serving the City of Georgetown, Texas will be tested as a
portion of this program. The overall program will be completed in eight phases. The program will
utilize a variety of methods and procedures with the goal of meeting the requirements of Chapter
213 (Method 4 — Other Methods Approved by the TNRCC Executive Director). Chapter 213
requires certain communities over the Edwards Aquifer Recharge Zone to continuously test their
wastewater collection system for potential exfiltration. This proposal covers work planned under
Phase 3 (Third year of testing). This phase is designed to provide the information required to
comply with the Chapter 213 requirements (i.e., potential exfiltration that could impact the
Edwards Aquifer) and to provide the City of Georgetown with additional information regarding the
wastewater collection system, such as flow characteristics (i.e., inflow and infiltration entering the
collection system), data for GASB 34 and CMOM requirements, and hydraulic modeling efforts.
This phase will cover approximately 125,000 linear feet of collection system and 430 manholes
will be evaluated. This phase of the overall program, which includes testing, analysis,
development of rehabilitation recommendations is projected for completion in seven months.
II. SCOPE OF WORK
This project will consist of performance of the following tasks:
Task 100 — Preparatory Work and Mobilization
Collect and review existing information including reports, maps, flow records, water
records, maintenance records and other pertinent information related to this project.
2. Printing of all field forms and preparation of map with numbers assigned to manholes to
be used in the project.
1016 Mopac Circle, Suite 201 . Austin, Texas 78746 . 512.306.9266 . 512.306.9550 Fax . www.gsw-inc.com
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
3. Preparation of equipment to be assigned and transported to the project site.
4. Hold a project kick-off meeting prior to commencement of any work to ensure that all
work is conducted in the most economic method; with proper liaison among the city'
personnel, and; following all safety procedures.
5. Plan for traffic and pedestrian control to ensure public safety and convenience.
The compensation for this task will be on a "Lump Sum" basis.
Task 200 — Review of Existing Information
GSW W will meet with appropriate City of Georgetown personnel and review all available historical
information regarding the collection system. This information can include the following data:
• Wastewater Masterplan
• Historical Wastewater Flow Data
• Historical Maintenance Records including System Maintenance Records
• Collection System Design Plans, Record Drawings, etc
• Historical SSO Records and Disposition
This task shall also include the work developed in support of the City of Georgetown's efforts
regarding communication and reporting to appropriate regulatory agencies regarding this project.
The compensation for this task will be on a "Lump Sum" basis.
Task 300 — Public Awareness and Involvement
Public involvement regarding this project will be handled at one or more of the following levels as
appropriate:
• Level 1 — Informational Door Hangers. The ENGINEER shall prepare and distribute door
hangers that include brief information regarding the project for the areas where work will
be performed during a particular phase of the project.
• Level 2 — Letters. The ENGINEER will provide letters from the City of Georgetown
outlining the components and goals of the project. The City of Georgetown will distribute
these letters as appropriate and/or the ENGINEER will distribute these letters in the same
manner described above for Door Hangers.
• Level 3 — The ENGINEER will attend public meetings as required for the duration of the
project. The necessity of a public meeting will be determined by the City of Georgetown.
The compensation for this task will be on a "Lump Sum" basis.
Task 400 —Smoke Testing
Smoke will be introduced into the sewer system using a high capacity air blower testing two line
segments or manhole reaches at a time. The air blower will have a minimum capacity of 4,000
CFM. This harmless and relatively odorless smoke testing will be performed under dry weather
conditions to allow the maximum detection of inflow and rainfall responsive infiltration/infiltration
sources.
This task, as described above, will be employed on the sewer lines within the study area.
Aboveground reconnaissance of the study area to determine proximity of storm sewers, creek
Phase 3 Gtown Proposal Revl.doc 2
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
crossings, drainage paths and ponding areas to the sanitary sewer system will be accomplished
concurrently with smoke testing and the visual manhole/line inspection. Digital photographs of
every smoke leak found will be taken and sketches showing the leak location will be made and
attached to the field forms.
Smoke testing data collected in the field will include:
• Upstream/downstream manhole number
• Length of sewer line
• Cover over line segment
• Leak location from two known reference points
Degree of smoke observed
• Leak drainage path/pounding area
• Storm sewer crossings or cross connections
• Classifications of leaks as:
-Main line
-Manhole
-Public service line
-Private service line
The compensation for this task will be based on a "Per Linear Foot' basis. We estimate
approximately 125,000 linear feet will be smoke tested in this Phase.
Task 500 — Manhole and Sewer Line Visual Inspection
This task consists of opening manholes, examining the interior and inspecting each sewer line
entering and leaving the manhole. The sewer lines will be inspected by use of manhole camera
designed for inspection of sewer lines from the ground surface. Manned descents into the
manhole will be performed where required to obtain the inspection information, as necessary.
Photographs will be taken of the top of the manhole, the interior and of all moderate to severe
defects. Information gathered during this work, including photographs, will be provided to the City
of Georgetown in both hardcopy and electronic formats.
The following data will be recorded for each manhole inspected
Manhole Data
• Manhole identification number
• Construction materials and conditions of cover, ring, riser, walls, bench and invert
• Manhole depth (in feet)
• Number and size of holes in manhole cover
• Infiltration sources
• Evidence of leaks and location
• Level of high water mark in the manhole
• Type and depth of debris
• Special problems and conditions such as: sources of inflow; overflows; bypasses,
and; manholes located in natural ponding areas, etc.
• Structural Defects, if any, will be noted
Phase 3 Gtown Proposal Revt.doc 3
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/2512005
Line Segment Data
• Length, size, material and depth of pipe
• Root growth in pipe, if any
• Depth of flow
• Type and depth of deposition in pipe
• Visible inflowMfiltration sources
• Structural conditions of pipe, including joints
• Special problems and conditions in pipe
An attempt (10 minutes per manhole) will be made to locate and open every manhole in order for
the manhole to be counted for payment.
GSW W will uncover and expose manholes that are buried one-half inch or less in asphalt and six
(6) inches or less in unpaved areas.
The compensation for this task will be based on a `Per Each' basis. We estimate approximately
430 manholes will be inspected in this Phase.
Task 600 — Dyed Water Flooding/Leak Quantification and Evaluation
This task consists of pinpointing inflow sources and quantifying selected collection line, manhole
and service line leaks that were identified from the results of previous tasks. Quantification
estimates are based on field measurements and empirical values developed from past
experience. Leak quantification will also be performed by use of portable weirs or hydrostatic
devices in conjunction with dye water flooding. This information is then used to evaluate
infiltration/exfiltration rates. A portion of the dye flooding will be performed in conjunction with the
internal (CCTV) inspection.
The compensation for this task will be based on a `Per Each' basis. We estimate approximately
10 dyed water tests will be performed in this Phase.
Task 700 — Night Flow Isolation (for groundwater infiltration)
This test consists of dividing the major basins into smaller areas (2,000-5,000 L.F.) and taking
weir readings during minimum flow periods (11 p.m. — 6 a.m.) to determine if infiltration/exfiltration
sources exist from groundwater require additional investigation.
The compensation for this task will be based on a "Per Each" basis. We estimate approximately
20 night flow isolation tests will be performed in this Phase.
Task 800 — Closed Circuit Television (CCM Internal Inspection
This task consists of the CCTV inspection, using closed circuit color television equipment, of the
sewer lines cleaned and for location of buried manholes. The CCTV inspection will be recorded on
videotapes. Concurrent dyed water flooding will be performed with television inspection to verify
locations of defects. Field inspection log sheets will be used to document problems and defects
discovered during inspection.
Television inspection to be performed will be in accordance with the following specifications:
1. All television equipment used shall have at least 250 lines of horizontal resolution.
2. The picture shall be in color.
Phase 3 Gtown Proposal Revi.doc 4
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
3. A log sheet, compatible with the tape, must be made noting deficiencies.
4. By voice on the tape, the operator shall:
• Note the date and time the recording was made.
• Note the name of the company performing the television inspection and the name of
• the operator.
• Note the location, designation, size of the main and direction in which the test was made.
• Identify every 50 -foot station.
• Identify the station of each manhole.
• Identify the location and station of deficiencies.
• Identify the location and direction of entry for laterals.
5. If the test is being run from manhole to manhole, the camera shall move downstream. If the
test is being run from manhole to cleanout, the camera shall move upstream.
When obstructions are encountered, an attempt will be made to televise the sewer line from both
upstream and downstream manholes. The footage to be used for computing payment earned on
lines televised will be on the pipe diameter and the following:
The actual distance the camera is navigated through the line or one half (1/2) the full
length of the line, whichever is greater, for those lines where the camera is navigated
from one end of the line only.
2. The full length of those lines, which are inspected from both ends.
The CCTV inspection data will be presented to the Owner in VHS format and included in the
inspection database to be furnished for each phase of the overall project.
The compensation for this task will be based on a "Per Linear Foot" basis. We estimate
approximately 12,500 linear feet will be inspected in this Phase.
Task 900 — Air Testing
This task consists of the performance of an industry standard "Constant Pressure Method" or
"Time Pressure Drop Method" Air Test to determine if the potential for infiltration/exfiltration exists
in a particular pipe segment. To perform the test, a section of sewer main is isolated using test
plugs. The segment is then filled with air in sufficient quantity to maintain a constant pressure of
3.0 psig. Using the "Constant Pressure Method" the rate of loss of pressure shall be no more than
0.0015 cfm per square foot of internal pipe surface area. Using the 'Time Pressure Drop Method",
the time to obtain a pressure drop from 3.5 psig to 2.5 psig will be determined using industry
accepted methods and in accordance with the methods outlined in the April 1972 Journal of Water
Pollution Control Federation criteria for testing sewer pipe installations.
The compensation for this task will be based on a "Per Each" basis. Since the air test is
generally used for new pipeline installations, compensation will be requested based on the
performance of the test, notwithstanding the results of the test. We estimate approximately 10 air
tests will be performed in this Phase.
Task 1000 — Deflection Testing
This task consists of the performance of an industry standard 50/* mandrel test. This test is
generally used to test PVC pipelines. The size and configuration of the mandrel is based on the
designation of the PVC pipeline being tested. This test is conducted to determine the condition of
joints in the pipeline and to test for a uniform cross section in the segment.
Phase 3 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
The compensation for this task will be based on a "Per Each" basis. Since the mandrel test is
generally used for new pipeline installations, compensation will be requested based on the
performance of the test, notwithstanding the results of the test. We estimate approximately 10
mandrel tests will be performed in this Phase.
Task 1100 — Infrared Camera Manhole Locations
This task consists of the performance of a field inspection using an infrared (IR) camera capable
of locating manholes and mainline cleanouts buried under grass, dirt, or various types of
pavement. The camera system will locate these system appurtenances to within six inches of their
exact location underground. This task will be performed on line segments designated by the City
of Georgetown.
The compensation for this task will be based on a "Per Linear Foot" basis. We estimate
approximately 10,000 linear feet will be tested.
Task 1200 — Project Administration, Management, Supervision and QA/QC.
This task consists of supervision of field personnel, project administration and management,
scheduling of field tasks, general management and supervision of field personnel, and quality
assurance/control of field work and data management activities. Additionally, it will include:
1. Conduct general administration and periodic meetings as necessary with OWNER.
2. Perform internal project control procedures on a monthly basis including schedule, budget,
quality control review and invoices.
3. GSWW will prepare and deliver notices necessary for the performance of smoke testing.
Every reasonable effort will be made to distribute notices two (2) days prior to smoke testing
in the area.
The compensation for this task will be on a "Per Lump Sum" basis.
Task 1200 — Data Evaluation, Analysis & Report
This task consists of evaluating and analyzing the collected data, reviewing videotapes of the
CCTV inspection and presenting the results in the form of a report. Two (2) copies of a draft
report will be prepared for submittal to the OWNER for review and comments including the
following:
a. Flow data summary results.
b. Computer printouts of problems listed by priorities (rehabilitation ranked by cost
effectiveness to eliminate 1/1).
C. Computer listing of all problems found, including structural and maintenance problems.
d. Recommended rehabilitation work grouped and tabulated in three (3) major categories:
collection lines; manholes, and; service lines. Service lines will be further categorized as
work on public and private property. The tables will provide information necessary for the
rehabilitation work to be done including estimated improvement costs. In addition to this
listing, the recommended rehabilitation will be categorized by rehabilitation priority.
Five (5) copies of the Final Report incorporating the comments from the review of the draft
report will be furnished. One original copy of the field reports with photographs along with the VHS
videotape recordings of the television inspection of sewer lines will also be furnished. The entire
Phase 3 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
C4 of Georgetown, Texas
1/25/2005
Final Report will be provided to the City in Microsoft Office 2000 format. Updated mapping files
will be furnished in ArcView Version 9.0 format.
V]
V.
The compensation for this task will be on a "Per Lump Sum" basis.
Task 1300 — Training in Field Data Collection, Data Management and Reporting Techniques
This task includes classroom and in -field training of up to 10 City of Georgetown personnel with
regard to industry standard methods used to collect and manage field data. Training in the.
development of data reporting and data visualization methods based on the collected field data
using GIS, GPS, and Microsoft Access databases. Proposed topics include the following:
Smoke Testing ArcView GIS
Manhole and Pipeline Visual Inspection Microsoft Access 2000 Database
Sanitary Sewer Cleaning and CCTV Inspection Crystal Reports
Flow Isolation Global Position Systems
Dyed Water Testing Flow Monitoring Installation/Maintenance
Deflection Testing Rainfall Gauge Installation/Maintenance
The compensation for this task will be based on a
as 8 -hours of classroom and field instruction time.
be completed during this Phase.
INDEMNIFICATION
"Training Day" basis. A training day is defined
We estimate approximately 3 training days will
In addition, and notwithstanding any other provisions of the Agreement, the OWNER agrees, to
the fullest extent permitted by law, to indemnify and hold harmless the ENGINEER, its officers,
directors, employees, and subconsultants, (collectively, ENGINEER) against all damages,
liabilities or costs including reasonable attomeys' fees and defense costs, arising out of or in any
way connected with this project or the performance by any of the parties above names of the
services under this Agreement, excepting only those damages, liabilities, or costs attributable to
the negligent acts of negligent failure to act by the ENGINEER.
INSURANCE
Prior to the commencement of any work, the ENGINEER shall furnish the OWNER with
certificates of insurance covering claims arising out of the performance of the Services and
caused in whole or part by the errors, omissions, or negligent acts for which the ENGINEER is
legally liable. Such certificates shall provide that the OWNER receives at least thirty (30) days
prior written notice of any material change in, or the cancellation of such insurance.
Workers' Compensation Insurance in accordance with applicable state requirements
Errors and Omissions Insurance with limits not less than $1,000,000.00 combined single
limit
Business Automobile Liability Insurance for all owned, non -owned, and hired vehicles with
a minimum combined limit of $500,000.00 per occurrence for bodily injury and property
damage.
COMPENSATION FOR SERVICES AND TERMS OF PAYMENT
The total price to cover all services described under the Scope of Work will be computed based
on the unit prices shown in Table 1 and quantities of work completed as authorized by the
OWNER including the lump sum tasks amounts being established by percent of completion.
Phase 3 Gtown Proposal Revt.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
Tasks listed as "per each" or "L.F." are estimated. Quantities found in field investigation may vary
and will be performed and charged by the unit price shown in Table 1 in an amount not to exceed
the total proposal cost. Invoices will be rendered monthly and are due within thirty (30) days of
receipt. Table 1 delineates the unit price for each task.
VI. INFORMATION AND SERVICES TO BE PROVIDED BY THE OWNER.
The Owner shall provide the following information and services:
1. CAD or ArcView map of the existing sewer system showing sewer lines, manholes, cleanouts,
street right of ways, easements, and creeks and/or waterways within the Study Area.
2. Liaison with City officials to provide effective coordination and cooperation between the fire,
police, utility departments and the Engineer, as necessary during execution of field work.
3. Access to manholes and lift stations.
4. Assistance by City personnel, knowledgeable of manhole and cleanout locations, in locating
buried or hidden manholes or cleanouts.
5. Expose for entry, manholes that require excavation, cutting of pavement, and/or have lids
fastened or frozen in place.
6. Water for cleaning unit from the city fire hydrants at no charge during cleaning, dyed -water
flooding and quantification of leaks and CCN tasks.
7. Disposal site for disposing of the debris removed from the sewer lines during the cleaning
operation.
8. The necessary equipment and assistance as might be required to remove the specialized
equipment (cleaning nozzle and hose, TV camera and coaxial cable, sewer plugs, mandrels,
etc.) from the sewer should the equipment become lodged during the course of the work, and
to complete line repair and restoration of the area. However, the City will not be responsible
for damage to GSW W's equipment.
VII. TIME SCHEDULE
The work being performed under this project shall be completed in seven months (with a final
report due on August 31, 2005).
VIII. NOTICE TO PROCEED
The completion of the proposed work shall be contingent upon receipt of Authorization to Proceed
by the OWNER and a signed copy of this proposal.
Phase 3 Gtown Proposal Revl.doc
Edward Aquifer Protection Plan
City of Georgetown, Texas
1/25/2005
GSWW, INC.
Da i�r E Lein, P.E.
Associate
ZCi. Zoo S"
Date
Phase 3 Gtown Proposal Revl.doc
CITY OF GEORGETOWN, TEXAS
Signature
Title
Date
Table 2 - Phase 3 Compensation City of Georgetown, Texas
Edwards Aquifer rrorection
Page 10 GSWW, Inc.
City of Georgetown, Texas
Phase 3 Project Compensation
Task
Description
Unit
Quantity
Unit Price
Total
100
Preparatory Work and Mobilization
Lump Sum
1
$6,030.00
$6,030.00
200
Review of Existing Information
Lump Sum
1
$2,500.00
$2,500.00
300
Public Awareness and Involvement
Lump Sum
1
$2,700.00
$2,700.00
400
Smoke Testing
Linear Foot
125,000
$0.33
$41,250.00
500
Manhole and Sewer Line Visual Inspections
Each
430
$70.00
$30,100.00
600
Dyed Water Flooding/Leak Quantification and Evaluation
Each
10
$185.00
$1,850.00
700
Night Flow Isolation
Each
20
$210.00
$4,200.00
800
CCTV Internal Inspection Total
Linear Foot
11,000
$15,675.00
800.1
6"-12" Diameter
8,800
$1.25
$11,000.00
800.2
15"-24" Diameter
1,100
$1.65
$1,815.00
800.3
30" and Larger Diameter
1,100
$2.60
$2,860.00
900
Air Testing
Each
10
$250.00
$2,500.00
1000
Deflection Testing
Each
10
$225.00
$2,250.00
1100
Infrared Camera Manhole Locations
Linear Foot
10,000
$0.31
$3,100.00
1100
Project Administration, Management, Supervision,
and QA/QC
Each
1
$19,000.00
$19,000.00
1200
Data Evaluation, Analysis and Report
Each
1
$16,000.00
$16,000.00
1300
Training
Day
3
$1,200.00
$3,600.00
Total 1
$150,755.00
Page 10 GSWW, Inc.
Agenda Item Check List
&WAFM
Financial Impact
Agenda Item: EARZ Testing Phase III
Agenda Item Subject: Consideration and possible action to approve the third phase of
GSWW Edwards Aquifer Testing Program and approve the annual
budget of $150,000.00.
Is this a Capital Improvement • Yes (> No
Project:
Council Date: 02/22/2005
link to Agenda database => 16
Need Help?
Was it budgeted?
Is it within the approved budgeted amount?
If not, where is the money coming from?
G/L Account Number
Amount Going to Council
Is there something (budgeted) that won't get
done because you are spending these funds?
If so, please explain.
Will this have an impact on the next year's
budget?
If so, please explain.
Does this project have future revenue
impact?
0 Yes ' No
• Yes -, No
651-101-6618-00
$ 150,000.00
Yes 0 No
• Yes ) No
Testing results will dictate repairs that must be
completed within one year.
Yes • No
Year: Department:
If so, how?
Identify all on-going costs (i.e., insurance,
annual maintenance fees, licenses,
operational costs, etc...).
Estimated staff hours:
Cross -divisional impact: Yes • No
If so, what division(s)?
Prepared by: Glenn Dishong Date: 02/16/2005
Agenda Item Checklist: In Process
Approvers
rritle
signed
INotified
lReceived Otatus Changed
Otatus
Jim Briggs
Assistant City
02/16/2005
02/16/2005
-
-
Jose Lara
Manager
-
-
-
-
Utility Financial
Analyst
Approval Cycle Settings