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HomeMy WebLinkAboutAgenda CC 01.13.1987The City of Georgetown Regular Council Meeting January 13, 1987 7:00 P.M. Consent Agenda• 0001. Minutes 0002. Bills over $5,000. 0003. Taxi Cab Permits Renewal - Fat Caballero 0004. Resolution - Eevision of wholesale Power Agreement - Gwen Sherman 0005. Final Acceptance - Lal:e Georgetown Underground Electrical Project No. 00233 - Allyn Moore 0006. Variance - McCoy Subdivision - Reinstatement of Final Plat - Randall Gaither 0007. Approval of Furniture & Equipment Bid for Development & Planning Division - Ed Barry 0008. Variance - Williamson Crossing Subdivision - Extension of Preliminary Plat Approval - Randall Gaither Regular Agenda: 0009. Annual Report - Planning and Zoning Commission - Ed Barry 0010. Report - Development Regulations Review Advisory Committee - Ed Barry I]. Discussion - Library Automation System - Parker McCoullough/Robert Gaylor 0012. Georgetown/Round Rock Joint Use Water Facilities - Bill Connor 0013. Ordinance - Southern Standard Construction Codes Adoption - Ist Reading - Ed Barry 0014. Variance - Stormwater Detention and Waiver of Fees - Williamson County Office Building - Randall Gaither 0015. Dove Springs Development Discussion - Allyn Moore 0016. Economic Development Policy Discussion - Mayor Colbert Misc. J IJanuary 13, 1987 The City Council of the City of Georgetown met in Regular Session on the above date at 7:00 P.M. with Mayor Jim Colbert presiding. The following council members and officials were present: Council Member Eb C. Girvin, Council Member Joan King, Council Member Marvin E. Lackey, Council Member Bill Connor, Council Member William C. Shell, City Secretary Pat Caballero, City Manager R. Bob Gaylor, Director of Finance and Administration Gwen Sherman, Director of Public Works Allyn Moore, and Development and Planning Director Ed Barry. Consent Agenda: Motion by King and second by Shell to approve consent items 870001, 870003, 870004 and 870005 as listed below and vote on items 870002, 870006, 870007, and 870008 separately. Motion carried by unanimous vote. 870001. Minutes: To approve the December 17, 1986 Minutes as submitted by City Secretary Pat Caballero. 870002. Bills over $5,000 Motion by Connor and second by King to approve the following the Bills over $5,000.00. Motion carried by unanimous vote. River Machinery Co. 7,701.63 Lower Colorado River Authority 374,651.35 Freese 6 Nichols Inc. 6,130.50 W. Bailey Elliott, Inc. 32,584.50 Freese and Nichols Inc. 15,070.44 Gilbreath, McDill 6 Associates Inc. 5,175.00 Bryan Construction Co. 156,438.40 Nunn 6 Shumway 198,906.75 Bay Maintenance Co., Inc. 14,210.54 Parker b Rogers Construction Co. 65,403.00 Gila Construction, Inc. 10,516.00 870003. Taxi Cab Permits Renewal To authorize the city secretary to issue two taxi cab renewal permits (in conformance with all regulations and payment of all applicable fees) to Drive 'Em Transportation Company with such permits being renewable on February 1, 1988. 870004. Resolution, Revision of Wholesale Power Agreement: To adopt the following resolution: 01/13/87 regular city council meeting page 1 OF 6 pages s A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GEORGETOWN TO EXECUTE AN AGREEMENT BETWEEN THE LOWER COLORADO RIVER AUTHORITY AND THE CITY OF GEORGETOWN Whereas; Heretofore the City of Georgetown and the Lower Colorado River Authority have entered into a certain agreement dated June 25, 1974; and Whereas; There are certain changes necessary and appropriate related to the contract load (KW) year ending June 25, 1986 and the estimated contract loads for the five-year period ending June 25, 1991, as reflected on the attached and annexed Exhibit A (a copy of which is filed in the office of City Secretary) and made a part hereof for all purposes; and, Whereas; these estimates effect the billing by said Authority to the City of Georgetown and said Authority's responsibility to provide adequate facilities to supply the load required by the various points of delivery set forth in said contract; and Whereas; the parties to said agreement, Lower Colorado River Authority and the City of Georgetown, Texas have agreed to amend the aforesaid contract dated June 25, 1974 by substituting the Exhibit A to the contract dated June 25, 1974: THEREFORE, BE IT RESOLVED that the Mayor of the City of Georgetown is hereby authorized to execute the aforesaid substituted exhibit A so that the same shall be and become a part of the contract dated June 25, 1975. 8.7.0005. Final Acceptance, Lake Georgetown Underground Electrical Project No. 00233 To accept the Lake Georgetown Underground Electrical Project No. 00233 as complete and authorize the staff to make final payment. V 870006. Variance, McCoy Subdivision, Reinstatement of Final Plat: Owner/Applicant: McCoy Realty Corporation PO Box 1028 San Marcos, Tx 78667 Request: A variance, as required by Section 4.04 Part 15 of the Subdivision Ordinance, to allow a reinstatement of Final Plat approval for the Dennis P. McCoy Subdivision which has expired. 01/13/87 regular city council meeting page 2 OF 6 pages t V 8 i Motion by Connor and second by Lackey to approve'. the variance subject to the following conditions. Motion carried by unanimous vote. 1. All ordinance requirements shall be met. 2. All drainage requirements shall be met; A drainage facilities maintenance covenant shall be required prior to recordation. 3. Utilities being adequate — Water availability note shall apply and fire protection improvements shall be included in Construction Plans which meet City standards as if an adequate water supply were available. 4. Prior to recordation of plat either the Subdivision Improvements shall be installed, or adequate surety established. 5. A landscape plan shall be submitted in conjunction with subdivision construction plans for designated landscape easements. 6. Driveway access to Fox Drive shall be restricted to one 35 foot approach per lot. al of Furniture 6 Equipment Bid for Development 6 Planning Division: Motion by King and second by Lackey to approve the low bid from Bair's Office Supply for a total of $8,572.03 for furniture and equipment for the new offices occupied by Public Works and Development and Planning Divisions. Motion carried by unanimous vote. (Other companies bidding: Heritage, Georgetown Office Furniture and Office Furniture. 8.70008. Variance — Williamson Crossing Subdivision — Extension of Preliminary Plat Approval: Applicant/Owner: Joe Gilbreth S Company 2401 Bluebonnet Austin, Tx 78704, 444-6666 Request: A variance, as required by Section 4.03 Part 8 of the Subdivision Ordinance, to allow an extension of Preliminary Resubdivision Plat approval for Williamson Crossing. Motion by Connor and second by Lackey to approve the variance to extend the plat until January 27, 1987 at which time all fees shall be paid. Then this item will be again considered on the consent agenda for further extension. Regular Agenda: 870009. Annual Report, Planning and Zoning Commission: The council heard a report from Barbara Pearce, Planning and 01/13/87 regular city council meeting page 3 OF 6 pages Zoning Commission Chairman, regarding the activities and suggestions of the Planning and Zoning Commission for the 1986 calendar year. 870010. Report Development Regulations Review Advisor Committee: The council heard a report from Barbara Pearce regarding the status of the Development Regulation Review Committee's work toward a new subdivision ordinance. Pearce told the council that she would return with a proposed schedule by the last meeting in February 1987. 870011. Discussion, Library Automation System: Motion by Shell and second by Connor to approve a plan, presented by City Manager Robert Gaylor, to purchase a computer system for the City Library. Such plan would assure that if the proposed computer system was not suitable for the library needs, that the city would purchase such system for its own use. Motion carried by unanimous vote. 870012. Georgetown/Round Rock Joint Use Water Facilities: Motion by Connor and second by Lackey approve an agreement with Haynie 6 Kallman, Inc. for a Preliminary Engineering Report to investigate the possibilities of joint use water facilities between the cities of Georgetown and Round Rock and Jonah Water Supply Corporation. Voting went as follows: yes: King, Lackey, Connor and Shell; abstain: Girvin. Motion carried. 870013. Ordinance, Southern Standard Construction Codes Adoption, 1st Reading Motion by Connor and second by King to affirm the first reading of the following captioned ordinance. Motion carried by unanimous vote. AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS, PROVIDING FOR THE ADOPTION OF UPDATED VERSIONS OF STANDARD CODES REGULATING BUILDINGS, HOUSING, FIRE PROTECTION, GAS, MECHANICAL. PLUMBING, SWIMMING POOLS AND UNSAFE BUILDING ABATEMENT; PROVIDING FOR VIOLATIONS THEREOF AND PENALTIES THEREFOR; STATING THE PURPOSE HEREOF; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR DESIGNATION OF LOCAL OFFICIALS AS ENFORCEMENT OFFICIALS; PROVIDING FOR SEVERABILITY, ATTACHMENT, MEMORANDA AND PUBLICATION OF THIS ORDINANCE. 870014. Variance, Stormwater Detention and Waiver of Fees, Williamson Countv Office Building: Owner/Applicant: Williamson County, Judge Don 01/13/87 regular city council meeting page 4 OF 6 Wilson, Williamson County Courthouse Georgetown, Tx 78626, 863-4457 Request: A variance from stormwater detention requirements of the Stormwater Drainage Ordinance. A variance from Ordinance 082-30 (Fee Schedule 6) to allow a waiver of fees is also requested. Motion by Lackey and second by Shell to: I. Deny the request for variance from stormwater detention. 2. Table request for waiver of fees. 3. Notify County that the extension of 6th Street R.O.W. is considered to be a City street and City will resist any effort to close same. Motion carried by unanimous vote. 870015. Dove Springs Development Discussion: Motion by Girvin and second by Shell that the City of Georgetown appear before the Texas Water Commission on January 14, 1987 to become a participant in the Dove Springs Development Waste Water Treatment Plant Hearings and ask for a continuance. If continuance is denied then the city should withdraw as a participant. 870016. Economic Development Policy Discussion: The council held a discussion regarding Economic Development. Mayor Colbert called a Special Workshop Session of the City Council for Tuesday, January 20, 1987 at 6:00 P.M. to discuss this matter. Adjourn Motion by Lackey and second by Shell to adjourn. Motion carried by unanimous vote Time: 10:30 P.M. Mayor Jim Colbert Attest: Pat Caballero, City Secretary THE STATE OF TEXAS CITY OF GEORGETOWN COUNTY OF WILLIAMSON I , being the current City Secretary of the City of Georgetown do hereby certify the above meeting of the City 01/13/87 regular city council meeting page 5 OF 6 pages 0 Council of the City of Georgetown convened in a meeting open to the public and notice of said meeting, giving the date, place, and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, VATCS, and that the above minutes are the true and correct minutes of said meeting. Dated this _ day of City Seal) City Secretary 19 01/13/87 regular city council meeting page 6 OF 6 pages WILLIAMSON COUNTY OFFICE - VARIANCE - STORMWATER DETENTION AND WAVIER OF FEES. Project 100565 i-- ` r"-T-- GN I NSD L. RG D 41TE LIM L Location Map 1"1000' Owner/Applicant: Williamson County Judge Don Wilson Williamson County Courthouse Georgetown, Tx 78626 863-4457 Agent: Steger & Bizzell, Inc. PO Box 858 Georgetown, Tx 78627 863-4521 Request: A variance from stormwater detention requirements of the Stormwater Drainage Ordinance. A variance from Ordinance #82-30 Fee Schedule 6) to allow a waiver of fees is also requested. Facts: Location: The subject property occupies the entire block bounded by Fifth, Seventh, Pine, and Holly Streets. Is within the corporate limits of the City of Georgetown. Williamson County Office 1 Surrounding Area: To the immediate west and north are single family residences, with multi -family apartments to the southwest. Georgetown Feed and Supply is located to the southeast. Property to the immediate east is vacant. Those properties to the west,north, and northeast are zoned R -S, Residential Single family. Properties to the south and southeast are zoned C-1 Local Commercial. Existing Site: Utilized by the county for road maintenance operations; with an office, equipment storage, and material storage. The site is zoned appropriately for the proposed land use. Analysis: The site plan that has been submitted for the Williamson County Office will represent a significant improvement of this block, owned by the County, as the site is modified to accommodate the new building. Large storage tanks are to be removed, asphalt sections replaced with grass, and gravel parking areas and driveways replaced with asphalt parking areas, landscaping, and a new building. A large storage building that encroaches onto the Seventh Street R.O.W. will be removed and replaced with grass. The proposed site development will improve the compatibility of this site with the adjacent single family residences. 0 The subject property is located near the intersection of Fifth, Sixth, and Pine Streets. As indicated by the cross -hatched section of the attached Exhibit A, Sixth Street has come to form a direct connection to Seventh Street. However, the City does not own R.O.W. for such a connection, as this roadway is part of the subject property. Because of the proximity of this small road segment to nearby street intersections, a hazardous traffic situation has resulted. The applicant, through the placement of curb and gutter and landscaping should eliminate this connection and thereby the traffic hazard. Public Works has reviewed the drainage report and recommends on-site detention as required by ordinance. The reasons for this recommendation are as follows: Williamson County Office 2 Granting of the variance to waive fees, conditional upon approval of site plan based upon the following findings: 1. The landscaping proposed for the project exceeds that required by Ordinance and serves to mitigate the negative aesthetic impacts of the proposed building and off—street parking on adjacent single—family residences, 2. The proposed site development will greatly improve the visual image of the block and be more compatible with adjacent residential land uses, 3. Site improvements will include the removal of a long storage building from the Seventh Street R.O.W. and will also improve the intersection of Sixth, Fifth, and Pine Streets, 4. The proposed land use will be a County Office, non—profit nature, in conformance with the Zoning Ordinance, 5. The City Council has in the past granted the waiving of some fees for municipal and county government proposals of this nature. City Council Action: (January 13, 1987) (5-0) Approval of a 3 part motion as follows: 1. Denial of request for variance from stormwater detention, 2. Table request for waiver of fees, 3. Notify County that the extension of 6th Street R.O.W. is considered to be a City street and City will resist any effort to close same. Williamson County Office 3 a. There will be an increase of the 25 year frequency storm runoff 2.42cfs for this tract, b. This 2.42cfs increase amounts to a 407 increase of on—site runoff, C. The existing drainage in the area is flat, and is subject to flooding. Additionally, the applicant requested that all fees be waived, due to the public nature of the development. This includes plan review fees, building and utility permit fee and Capital Recovery Fees. Staff Recommendation: January 6, 1987) Denial of the variance from Stormwater detention requirements of the Stormwater Drainage Ordinance. Granting of the variance to waive fees, conditional upon approval of site plan based upon the following findings: 1. The landscaping proposed for the project exceeds that required by Ordinance and serves to mitigate the negative aesthetic impacts of the proposed building and off—street parking on adjacent single—family residences, 2. The proposed site development will greatly improve the visual image of the block and be more compatible with adjacent residential land uses, 3. Site improvements will include the removal of a long storage building from the Seventh Street R.O.W. and will also improve the intersection of Sixth, Fifth, and Pine Streets, 4. The proposed land use will be a County Office, non—profit nature, in conformance with the Zoning Ordinance, 5. The City Council has in the past granted the waiving of some fees for municipal and county government proposals of this nature. City Council Action: (January 13, 1987) (5-0) Approval of a 3 part motion as follows: 1. Denial of request for variance from stormwater detention, 2. Table request for waiver of fees, 3. Notify County that the extension of 6th Street R.O.W. is considered to be a City street and City will resist any effort to close same. Williamson County Office 3 t All Members of City City of Georgetown 103 W. 7th Street Don Wilson County Judge 1 st Floor Williamson County Court House Georgetown, Texas 78626 512-869-4457 Council Georgetown, Texas 78626 Re: Site Plan for the proposed Williamson County Office Building in Georgetown, Texas Dear Sirs, Enclosed please find a site plan review application for hte proposed Williamson County Office Building to be located at 807 East 7th Street. Steger and Bizzell Inc. is actin as our agent/applicant to design and process the project for approval through the City of Georgetown. I understand that Williamson County is required to pay the usual filing and review fees. However, inas- much as the application was filed on behalf of the County, a non-profit organization, I hereby request that the filing fee be waived for this project. Your attention to this matter is greatly appreciated. Sincerely, on Wilson, County Judge Williamson County, Texas cc: Don Bizzell, Steger & Bizzell Inc., Georgetown, Texas N 1 Paid FM At Taxpayers Expense CITY OF GEORGETOWN MEMORANDUM IDATE: December 24, 1986 TO: Randall Gaither, Planning Department m THROUGH: Allyn Moore, P.E., Director of Public Work FROM: Ray Green, P.E. A`& ry1Y SUBJECT: Block 13 Shell Addition C ;. ,} + QyT: PI -411 Site Plan Review Project No. 00565 Public Works recommends approval of this project; subject to the developer's engineer submitting the following items for staff approval: 1. Proposed relocation of the electrical service poles. 2. The approval of the the site plan and new fuel tank construction from the Texas Water Commission - This approval should address the Edwards Recharge Zone. 3. Proposed driveway entrance at the gate on Holly Street. 4. Revised drawing and details for culverts under all proposed driveways. 5. Existing gas line that serves the tract needs to be shown on the site plan. 6. Show the existing street pavement and right-of-way widths for all streets adjacent to block 13, Shell Addition. Public Works recommends standard curb and gutter adjacent to this tract. The proposed curb and gutter is to be 15 feet from the centerline of the street right-of-way to the back of the curb. The recommended curb and gutter is to be built along the east side of Pine Street, from 5th to 7th Street, and along 7th Street from Pine Street to the east edge of the parking lot on 7th Street. 7. All vehicular traffic on 6th Street, drives across the parking lot of block 13 to connect with 7th Street - Public works recommends that the developer either dedicate the street right-of-way for 6th Street, or close 6th Street traffic from crossing the existing private parking lot. 8. Public Works has reviewed the drainage report and recommends on-site detention as required by ordinance. The reasons for this recommendation are as follows: a. There will be an increase of the 25 year frequency storm runoff 2.42cfs for this tract. b. This 2.42cfs increase amounts to a 40% increase of on-site runoff. c. The existing drainage in the area is flat, and is subject to flooding. RG/dh i 0 WILLIAMSON CROSSING - VARIANCE - EXTENSION OF PRELIMINARY RESUBDIVISION PLAT APPROVAL. Project #00065 Booty's e, o Location Map Applicant/Owner: PROJECT 1,OC:ArTION Rd. - 1 j40 Cerur Joe Gilbreth & Company 2401 Bluebonnet Austin, Tx 78704 444-6666 1"=2000' Agent: Sanders Properties Development Corporation PO Box 1329 Athena Tx 75751 214) 675-9375 Request: A variance, as required by Section 4.03 Part 8 of the Subdivision Ordinance, to allow a six month extension of Preliminary Resubdivision Plat approval for Williamson Crossing. Facts• Location: The northwest corner of the intersection of Booty's Crossing Road and Williams Drive, within the boundaries of the Edwards Aquifer Recharge Zone and the City of Georgetown. Williamson Crossing -Variance 1 History: A Preliminary Resubdivision Plat was approved by the city Council on July 22, 1986, for Williamson Crossing. Approval for this plat will expire on January 22, 1987. As per provisions in Section 4.03 Part 8 of the Subdivision Ordinance, the applicants seek an extension of plat approval. Note: The owner owes $1,306.39 in development review fees as of January 5, 1987. Staff review of accounts for this project has indicated that these fees have not been paid. Analysis: Due to the fact that Williamson Crossing preliminary resubdivision plat approval will expire on January 22, 1987, the applicant has requested an extension in order to comply with conditions of approval. These conditions include the preparation of a Traffic Impact Analysis (TIA), adjustments to the parking lot system toward saving additional trees, and preparation of a landscape plan specifically addressing the back property line of the project. The extension is necessary to allow the property owners sufficient time to properly address these conditions. The applicant is preparing a TIA, revised site plan and landscape plan concurrently with preparation of a final plat instrument for submittal to the City of Georgetown. The applicant anticipates submittal of the above materials in early February, 1987. The extension will provide for adequate time to prepare, review and process the above materials. Staff Recommendation: (January 5, 1987) Approval of three month extension of preliminary resubdivision plat until April 13, 1987, with conditions of approval as approved by City Council on July 22, 1986, and payment of Development Review fees. If the new subdivision ordinance is adopted and this plat subsequently expires, then the new ordinance should be applied to this project. City Council Action: (January 13, 1987) (5-0) Motion to extend approval to Jan. 27, 1987 with the indication that if fees are paid by this time then item will be again considered on the consent agenda for further extension. Williamson Crossing—Variance 2 DENNICK AND HARRIS ENGINEERING JAI 5 r December 31, 1986 6 Mr. fid Barry, Director 86-571 Division of Development and Planning City of Georgetown P.O. Box 409 Georgetown, Texas 78627 Re: Williamson Crossing Shopping Center - Extension of Preliminary Plan Approval Mr. Barry: As agent for the owners of the above referenced project, Dennick and Harris Engineering respectfully requests an extension of six months for the Williamson Crossing Shopping Center Preliminary Plan and associated Zoning/Site Plan approvals granted by the City of Georgetown Planning and Zoning Commission on July 1, 1986 and City Council on July 22, 1986. This request is based on the following three factors: 1. The referenced Preliminary Plan, together with a request for rezoning, annexation and site plan approval, were submitted to the City of Georgetown by Williamson Crossing Joint Venture as applicant, who at the time had a contract to purchase the property from the current owners. This contract has recently terminated and responsibility for pursuing the project has returned to the property owners. Dennick and Harris Engineering has been retained by the property owners to proceed with development activities on the property as approved. 2. Several conditions for approval of the Preliminary Plan and Zoning/Site Plan were established by the Planning and Zoning Commission and City Council. These conditions included preparation of a Traffic Impact Analysis Study (TIA), adjustments to the parking lot system toward saving additional trees and preparation of a landscape plan specifically addressing the back property line of the project. The extension is necessary to allow the property owners sufficient time to properly address these conditions. 3. The property owners have authorized and Dennick and Harris Engineering iE preparing a TIA, revised site plan and landscape plan concurrently with preparation of a final plat instrument for submittal to the City of Georgetown. We anticipate submittal of the above materials in early February, 1987. The extension will provide for adequate time to prepare, review and process the above materials. 3939 DEE CAVES ROAD, SUITE 9 • AUSTIN, TEXAS 78746 • (512) 327-8854 Mr. Ed Barry Re: Williamson Crossing Shopping Center - Extension of Preliminary Plan Approval December 31, 1986 Page 2 A commitment has been made by the current owners to proceed with the project. We would appreciate your favorable consideration of this request for extension so that all previous conditions of approval can be met satisfactorily. Sincerely, Q + John Bolt Harris / 1ExecutiveVicePresidentl JBH:dsb cc: Mr. Bill Walters Mr. Joe Gilbreth J DENNIS P MCCOY SUBDIVISION - VARIANCE - REINSTATEMENT OF FINAL PLAT. Project #00094 I Location Map a 1"=1000' Owner/Applicant: McCoy Realty Corporation PO Box 1028 San Marcos, Tx 78667 Agent: Steger and Bizzell, Inc. PO Box 858 Georgetown, Tx 78627 863-4521 Request: A variance, as required by Section 4.04 Part 15 of the Subdivision Ordinance, to allow a reinstatement of Final Plat approval for the Dennis P. McCoy Subdivision which has expired. Analysis: On March 11, 1986, the City Council approved the Final Plat for the Dennis P. McCoy Subdivision. The six month plat recordation time period specified by Section 4.04 Part 15 of the Subdivision Ordinance expired on September 11, 1986. As a result, the applicant requests a reinstatement of plat approval. The illness of one of the owners McCoy Extention 1 was attributed for the delay in completing the subdivision process in the normally allotted time. On October 28, 1986 this item was tabled pending staff resolution of fire protection issue to include future provision of fire service in conformance with City standards and specific language for required interim improvements. The applicant did not request a specific reinstatement limit. Three months, however, should be sufficient to complete the subdivision process as the Construction plans have been approved except for fire protection landscape plans. City Council may extend Final Plat approval for a time limit not to exceed one year. Planning Staff Recommendation: (January 6, 1987) Granting of request to reinstate approval of the Final Plat with the following conditions: 1. All ordinance requirements shall be met 2. All drainage requirements shall be met; A drainage facilities maintenance covenant shall be required prior to recordation 3. Utilities being adequate - Water availability note shall apply and fire protection improvements shall be included in Construction Plans which meet City standards as if an adequate water supply were available, 4. Prior to recordation of plat either the Subdivision Improvements shall be installed, or adequate surety established, 5. A landscape plan shall be submitted in conjunction with subdivision construction plans for designated landscape easements, 6. Driveway access to Fox Drive shall be restricted to one 35 foot approach per lot. City Council Action: (January 13, 1987) (5-0) Approved as recommended by staff above. McCoy Extention 2 ANNUAL REPORT, 1986 from all City Committees, Boards, and Commissions 1. Name of Committee: Planning and Zoning 2. Chairman: Barbara Pearce 3. Regular meeting date: 1st Tuesday of the month time: 7:00 place: Council Chambers 4. Participation by Members during this year: Name of member Regular Attendance Occasional Never Barbara Pearce x Bob Allen x Emma Thornton x Wayne Meadows x W.T. Johnston x 5. Statement of goals as your committee understands them: a. Long Range: Increase time devoted to long range planning Provide input to Capital Improvements Program Provide input to Comprehensive Plan b. For this year: 1987: Adopt NW Central Plan Increase communication with City Council Adopt new Subdivision Ordinance Provide input to the development of the Comprehensive Plan 6. Accomplishment/activities during current year: 1. Meetings run in a professional, fair, and timely manner 2. Promoted an atmosphere of open communications with staff and public 3. Adopted By-laws for the Commission 4. Members attended numerous workshop and educational sessions, including one we sponsored on legal issues 5. Orientation held for new members to commission 6. Sponsored Public Hearings on NW Central Plan and Zoning Ordinance for Williams Drive 7. Worked with staff to make numerous recommendations to Council including: a. Zoning Ordinance, Williams Drive b. Adoption of Development Plan C. Amending Subdivision Ordinances d. Annexation 8. Provided input to Development Review Advisory Committee 9. Participated in budget planning 10. Expedited the review of projects of importance and significance to community 7. Plans for your committee's work next year: Adopt NW Central Plan Increase communication with City Council Adopt new Subdivision Ordinance Provide input to the development of the Comprehensive Plan Update zoning ordinance through amendments including a provision for a Zoning Board of Adjustment Provide input to staff according to the work program 8. Does your committee have recommendations for City Council Action? If so, what? A. To promote good planning practice among all entities, we recommend the Council take a leadership role in forming a committee made up of representatives of the Council, Planning & Zoning Commission, GISD, Williamson County and District 14 of the State Highway Department. We feel that frequent communication among these groups would further the planning process of each entity B. Provide the Planning & Zoning Commission access to legal counsel that is well versed in Planning/Land Use law C. Consider adding two members to the Planning & Zoning Commission D. Require Planning & Zoning Commissioners to attend one educational program each year E. Appointments to Planning and Zoning Commission should be staggered with no more than 2 commissioners appointed per year 9. Will your committee be requesting any city expenditures for the 1987-88 budget year? If so, please be prepared to submit them to the City Manager no later than May, 1987. Education expenses and legal expertise 10. Does your committee want to make a regular report at a City Council meeting? If yes, would you like it scheduled annually, semi—annually or more often? Yes — quarterly 11. Does your committee have any questions ideas or recommendations for the city staff and/or the City Council? 1. We would like to encourage a representative from the Council to attend each Planning & Zoning meeting and also a Planning & Zoning Commissioner attend each City Council meeting. We feel this would increase communication and allow for a better understanding of the actions of each body Annual Report 1986 2 2. When Council disagrees with P & Z recommendations, return case to Planning & Zoning for review. If review does not provide satisfactory recommendation & Council still disagrees, then vote against recommendation 3. Assure that P & Z has strong input to Capital Improvements Plan 4. Planning and Zoning should receive clear written direction from Council regarding projects or plans undertaken at the request of Council 5. Question - What is City's liability coverage for P&Z Commissioners? Any additional comments would be welcome. Wayne Meadows - The present Planning & Zoning Commission is well balanced and knowledgeable and should be retained if members want to serve) for continuity through the adoption of the new subdivision ordinance. W.T. Johnston - Need to devise a means for more frequent communications between Council & Planning & Zoning. Barbara Pearce - I feel the Commission members have worked very hard this year and have committed a great deal of time and dedication to their job. Thank you for this report. Please send it to the City Secretary no later than December 1, 1986. Annual Report 1986 3 CITY COUNCIL CITY OF GEORGETOWN The City of Geor etown City Council AT'*"* ISAPPROVE ABLE Q .•.dtegit aelow 4412 *PP+ri4@*K the request listed below. WITNESS OUR HANDS this 13th day of January, 1987. Mayor, City of Georgetown Project name & #: WILLIAMSON COUNTY OFFICE — VARIANCE — STORMWATER DETENTION AND WAVIER OF FEES. Project #00565 Applicant: Williamson County, Judge Don Wilson Owner: same Request: A variance from stormwater detention requirements of the Stormwater Drainage Ordinance. A variance from Ordinance #82-30 (Fee Schedule 6) to allow a waiver of fees is also requested. Action: Approval of a 3 part motion as follows: 1. Denial of request for variance from stormwater detention, 2. Table request for waiver of fees, 3. Notify County that the extension of 6th Street R.O.W. is considered to be a City street and City will resist any effort to close same. CITY COUNCIL CITY OF GEORGETOWN The City of Georgetown City Counci APPROVE request ------ below. WITNESS OUR HANDS this 13th day of January, 1987. Mayor, City of Georgetown Project name & #: WILLIAMSON CROSSING - VARIANCE - EXTENSION OF PRELIMINARY RESUBDIVISION PLAT APPROVAL. Project #00065 Applicant: Joe Gilbreth & Company Owner: same Request: A variance, as required by Section 4.03 Part 8 of the Subdivision Ordinance, to allow a six month extension of Preliminary Resubdivision Plat approval for Williamson Crossing. Extend approval to Jan. 27, 1987 with the indication that if fees are paid by this time then item will be again considered on the consent agenda for further extension. CITY COUNCIL v nr r_Annrnm CITY COUNCIL CITY OF GEORGETOWN The City of Georgetown City Counci APPR1- 11-ftifo AT OVE R Tru CT nF THF APPT TrAA the request listed below. WITNESS OUR HANDS this 13th day of January, 1987. Mayor, City of Georgetown Project name & #: DENNIS P MCCOY SUBDIVISION — VARIANCE — REINSTATEMENT OF FINAL PLAT. Project #00094 Applicant: McCoy Realty Corporation Owner: same Request: A variance, as required by Section 4.04 Part 15 of the Subdivision Ordinance, to allow a reinstatement of Final Plat approval for the Dennis P. McCoy Subdivision which has expired. Action: Granting of request to reinstate approval of the Final Plat with the following conditions: 1. All ordinance requirements shall be met, 2. All drainage requirements shall be met; A drainage facilities maintenance covenant shall be required prior to recordation, 3. Utilities being adequate — Water availability note shall apply and fire protection improvements shall be included in Construction Plans which meet City standards as if an adequate water supply were available, 4. Prior to recordation of plat either the Subdivision Improvements shall be installed, or adequate surety established, 5. A landscape plan shall be submitted in conjunction with subdivision construction plans for designated landscape easements, 6. Driveway access to Fox Drive shall be restricted to one 35 foot approach per lot.