HomeMy WebLinkAboutMIN 03.25.2025 CC-W&RMinutes of the City Council
City of Georgetown, Texas
Tuesday, March 25, 2025
The Georgetown City Council met on Tuesday, March 25, 2025 at 1:00 PM at Council and Court Building,
510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652
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Texas at 711.
The following Members were in attendance: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake
French Ron Garland, Ben Stewart, and Josh Schroeder.
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 1:00 p.m.
1.A TMRS Nonretroactive Cost of Living Adjustment Option
Presentation and discussion regarding a TMRS Cost of Living Adjustment -- Kenneth Oliver,
TMRS, Laura Maloy, Human Resources Director, and Jamie Beran, Human Resources
Manager
Maloy introduced the item and turned the item over to Kenneth Oliver, TRMS (Texas Municipal
Retirement System) Actuary.
Oliver introduced the TMRS team and turned the presentation over Marin Emma. Emma
presented and reviewed what TRMS does, the City's TMRS plan provision, City's TRMS plan,
and death benefit. Oliver resumed the presentation and reviewed the following: new non -
retroactive COLA (Cost of Living Adjustment) option; definition of COLA; TMRS's traditional
retroactive COLA; TMRS's new non -retroactive COLA and features; 2025 Plan Change Study;
City's COLA history; impact of new repeating COLA; summary of non-retro COLA adoptions;
adopted non- retro COLA as of December 31, 2024; COLAs provided by surrounding cities; and
payroll budget impact.
General discussion among Council, staff, and TMRS Staff regarding: how the COLA is
calculated; funding for the COLA changes; plan funding ratios; all possible options for funding
COLA; clarification on cost to the City for funding the COLA; how the City's assets in TRMS are
handled; upcoming budget impacts; how future decisions can be made for increasing or
decreasing; how this benefit helps employees, and future information to provide to the Council.
1.6 Presentation of FY2024 Audit and Financial Report
Presentation and discussion of the City's annual year -end external audit and Annual
Comprehensive Financial Report (ACFR) for the fiscal year ended September 30, 2024 --
Christi Rawls, Controller, and Adam McCane, Weaver
Prior to Rawls presenting Elaine Wilson, Assistant Chief Financial Officer addressed the Council
to thank them and City staff prior to her retirement.
Rawls introduced the item and reviewed the background and terms, independent audit, contents
of the AFR, summary statement of net position, summary statement of activities, 2024
highlights, GASDB 101 for compensated absences, and comments from the external auditor.
Adam McCane with Weather and Tidwell LLP presented and reviewed the background of
Weaver, government experience, audit process, audit timeline, audit overview, significant risks,
response to identified risks, implementation of new standards, required communications,
uncorrected and corrected misstatements, and deficiencies.
Mayor Schroeder called for a break at 2:16 p.m. and resumed the meeting at 2:27 p.m.
1.0 1st Quarter Financial Report
Presentation and discussion regarding the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement
Corporations (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for
the quarter ended December 31, 2024 -- Mayra Cantu, Budget Manager
Cantu presented and reviewed the following: first quarter background; General Fund review of
budget sources, sales tax, property tax, franchise fees, PILOT (payment in lieu of taxes),
Planning and Development revenue, parks and recreation, expense budget sources, personnel,
operations, expected year -to -year increases; Electric Fund review of revenue budget sources,
sales revenue, expense budget, purchased power, year-to-date quarterly net purchase power
comparison; and Water Fund review of revenue budget sources, water charges, wastewater
charges, irrigation charges, rate increases, metered sales, impact fee revenues, expense
budget, water revenue, water expense.
General discussion among Council and staff regarding transfers in and out of
funds, impact fees, Council requested a list of impact fees and projects impacting the budget for
future Council consideration, and where funds can and can't be transferred.
1.D Heirloom proposed Public Improvement District (PID)
Presentation and discussion regarding the creation of a Public Improvement District (PID) for
the proposed Heirloom Subdivision -- Nick Woolery, Assistant City Manager
Woolery presented and reviewed the overview of the Heirloom development and location,
general features, estimated cost of project, Future Land Use Map amendment, project status,
and PID Policy overview. Woolery turned the presentation over to Logan Kimbal. Kimbal
presented and reviewed the regional context, site conditions and environment, future land use,
goals and illustrations, land use summary, diversified housing mix, corridor streetscapes,
housing examples, commercial development, and renderings. Woolery presented and reviewed
PID Policy Compliance, PID Debt/Tax Rate regulation, parks, trails, and amenities, public
services, transportation, water/wastewater infrastructure, pairing the PID proposal with the
proposed PUD zoning, public benefits of proposed PUD, balancing flexibility with predictability in
product, commercial square footage, housing mix including Estate Residential, Single Family
Detached, housing product adding to diversity goals, multi- family, and feedback needed from
Council. Sofia Nelson, Planning Director, presented and reviewed pairing the PID proposal with
the proposed PUD zoning.
General discussion among Council, Kimbal, and staff regarding parking, types of multi -family
planned for the PID, bond options, parkland and public facilities dedication, where use types are
allowed in the proposed PID, clarification in use types in the development, including retail, lot
sizes, and reconsideration for the term "Estate Lot" for the PID.
1.E UDC Workshop
Presentation and discussion regarding updates to the Unified Development Code (UDC) for
requirements to demolition criteria for historic properties -- Sofia Nelson, Planning Director
Nelson presented and reviewed the guiding principles for reviewing UDC for
updates, needed feedback from Council, demolition requests from 2020-2025, definitions for
demolition, current criteria for approval for evaluation a COA (Certificate of Appropriateness) for
demolition, and proposed changes.
General discussion among Council and staff regarding: making sure that changes do not
negatively impact project applicants, timing of approvals for demolitions, and formatting
proposed wording to make sure it provides the correct intent.
Mayor Schroeder recessed into Executive Session at 4:42 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
2.A 03.25.2025 Executive Session
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Long-term Water Supply Contracts
- Settlement with UKG Inc.
- 500 South Austin Avenue Development Agreement
Sec. 551.072: Deliberations about Real Property
- Property located at the intersection of Forest Street and W 8th Street
- Property owned by Southwestern and located near the intersection of SW Blvd and Hwy 29
- Deliberation regarding a proposed settlement offer as part of the acquisition of Right Of -Way
from property located at 501 IH 35 N., Georgetown TX 78628 as part of Northwest Boulevard
Project
- Deliberation regarding acquisition of new Right -Of -Way from property owned by the Robert
Waterman Living Trust and the Ute Waterman Living Trust, and identified as WCAD Parcel ID
R418197, Georgetown TX 78628 as part of the City's Annual Intersection Improvements Project
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Saturn Rings
- Project Vapor 2.0
- Project Pebble
Sec. 551.074: Personnel Matters
- City Secretary
3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6:30 p.m.
&A Call to Order 03.25.2025
Pledge of Allegiance
Recognitions
Action out of Executive Session
Moved by Kevin Pitts; seconded by Ben Stewart to Approve Project Saturn Rings as discussed
in Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, Mike Triggs,
and Ben Stewart.
Voting Against: None
Moved by Kevin Pitts; seconded by Ron Garland to Approve Project Vapor 2.0 as discussed in
Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, Mike Triggs,
and Ben Stewart.
Voting Against: None
Moved by Kevin Pitts; seconded by Ben Stewart to Approve the mutual termination agreement
with UKG under the terms and conditions discussed in Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, Mike Triggs,
and Ben Stewart.
Voting Against: None
Moved by Kevin Pitts; seconded by Amanda Parr to Approve the authorization of the City of
Georgetown to acquire new right-of-way across property owned by Robert Waterman Living
Trust and the Ute Waterman Living Trust, in Georgetown Texas 78628 and identified as WCAD
Parcel R418197, as part of the City's Annual Intersection Improvements Program, in
accordance with the terms discussed in Executive Session; and further the authorization of the
City Manager to negotiate the acquisition terms and final consideration of the subject right -of-
way and to execute all necessary documents related to the aforementioned acquisition in
accordance with the terms discussed in Executive Session for the City's Annual Intersection
Improvements Program.
Motion Adjourn: 7- 0
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, Mike Triggs,
and Ben Stewart.
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start
of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a speaker
may be granted. The requestor granting time to another speaker must also submit a form and be
present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A 03.25.2025 Public Wishing to Address
At the time of posting deadline no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed
and acted upon individually as part of the Regular Agenda.
Moved by Jake French; seconded by Ron Garland to Approve to approve as presented.
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, Mike Triggs, and
Ben Stewart.
Voting Against: None
5.A 03.11.2025 Council Meeting Minutes
Consideration and possible action to approve the minutes of the City Council meeting held on
03.11.2025 -- Robyn Densmore, City Secretary
5.13 Resolution - ETJ Disannexation - Pedro Villafana Osorio - 9.99 acres
Consideration and possible action to approve a Resolution to confirm the disannexation of
approximately 9.99 acres of land from the City of Georgetown's Extraterritorial Jurisdiction
(ETJ), identified as Williamson County Appraisal District Parcel R040094 and owned by Pedro
Villafana Osorio -- Michael Charles, Real Estate Services Coordinator
5.0 Resolution - Vision Zero Statement Reducing Traffic Fatalities on Georgetown Roadways
Consideration and possible action to approve a Resolution adopting a Vision Zero statement for
the City of Georgetown -- Lua Saluone, P.E., Transportation Manager
5.D Resolution - TxDOT Closure of State Right of Way for Two Step Inn
Consideration and possible action to approve a Resolution of the City Council of the City of
Georgetown, Texas, authorizing the Mayor to execute agreements with the Texas Department
of Transportation related to the temporary closure of state right-of-way related to the Two Step
Inn festival -- Kimberly Garrett, Parks and Recreation Director
5.E Purchase of New Computer Equipment for Replacements
Consideration and possible action to approve the purchase of replacement computer equipment
and installation services in line with the City's computer hardware lifecycle for an amount not to
exceed $348,604.80 -- Greg Berglund, Assistant Director, Information Technology
5.F FY2024 Audit and Financial Report
Forwarded from the City Council Audit and Finance Sub -Committee:
Consideration and possible action to accept the independent audit of all accounts of the City
reported in the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended
September 30, 2024 -- Christi Rawls, Controller
5.G Accepting the 1st Quarter Financial Report
Consideration and possible action to accept the City's Quarterly Financial Report, which
includes the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporations (GTEC), and the Georgetown Economic Development Corporation
(GEDCO) for the quarter ended December 31, 2024 -- Mayra Cantu, Budget Manager
5.H Aircraft Equity LLC Airport Lease
Consideration and possible action to approve an airport ground lease between Aircraft Equity
LLC (Paul Besterveld) and the City of Georgetown -- Eric Johnson, Public Works Director, and
Matthew Sommerfeld, Airport Manager
5.1 Forcible Entry Doors Fire Training Tower
Consideration and possible action to approve the contract to the WHP Training Towers for
improvements and an additional training prop to the Fire Training Tower located behind Fire
Station 5, as a part of the PSTOC Phase II Project, in the amount of $302,860.15 -- Jennifer
Bettiol, CIP Manager Public Works
5.J DIJ Construction Contract Renewal
Consideration and possible action to approve a renewal of the agreement with DIJ Construction
of Bertram, Texas for the annual Street Striping contract, in an amount not to exceed
$125,000.00 -- Eric Johnson, Public Works Director
5.K Agreement with Samsara Inc. for GPS Tracking on all City of Georgetown Vehicles
Consideration and possible action to approve an agreement with Samsara Inc. for GPS tracking
on all City of Georgetown vehicles for an amount not to exceed $102,051.00 and to authorize
the City Manager to approve any future purchases that may occur -- Scott Parker, Fleet
Services Manager
51 Purchase (12) Police Vehicles from Silsbee Ford
Consideration and possible action to approve the purchase of (12) Police Vehicles from Silsbee
Ford under TIPS contract# 210907 for an amount not to exceed $1,235,641.80 -- Scott Parker,
Fleet Services Manager
5.M Agreement with Southern Tire Mart for Tire Purchases on City Vehicles
Consideration and possible action to approve an annual amount not to exceed $150,000.00 for
the purchase of tires with Southern Tire Mart -- Scott Parker, Fleet Services Manager
5.N Traffic Improvements Agreement for FM 972 Retail Center
Consideration and possible action to approve a Traffic Improvement Agreement for FM 972
Retail Center -- Caleb Fuhrer, PE, Assistant Systems Engineering Director
5.0 Construction contract award with MTL Construction, LLC, for IH 35 and Inner Loop
Consideration and possible action to award a construction contract to MTL Construction, LLC, of
Canyon Lake, TX, for the IH 35 and SE Inner Loop House Demolition and Site Clean Up Project
in the amount of $83,202.69 -- Wesley Wright, PE, Systems Engineering Director
5.P Task Order TCI-25-004 with Terracon Consultants, Inc., for Rockride Lane Expansion
Project
Consideration and possible action to approve Task Order TCI-25- 004 with Terracon Consultants,
Inc., of Round Rock, Texas, for materials testing and observations services for construction of the
Rockride Lane Expansion Project in the amount of $87,150.00 -- Wesley Wright, P.E., Systems
Engineering Director, and Darwin Marchell, P.E., HDR, Inc.
5.Q Contract Award to Liberty Civil Construction, LLC, for Rockride Lane Expansion Project
Consideration and possible action to approve the award for a construction contract to Liberty
Civil Construction, LLC, of Leander, Texas, for the Construction of the Rockride Lane Expansion
project in the amount of $8,393,370.00 -- Wesley Wright, P.E., Systems Engineering Director,
and Darwin Marchell, P.E., HDR, Inc.
5.R Contract with Electric and Gas Industries Association for Water Utility Rebate Services
Consideration and possible action to approve an agreement between the City of Georgetown
and Electric and Gas Industries Association, for Conservation Rebate Program Services for an
initial term of one (1) year for an amount not to exceed $86,290.00 and to authorize the City
Manager to execute renewals of the agreement for up to four (4) additional one-year terms for
$57,290.00 annually for a total not to exceed amount of $315,450.00 -- Tiffany Diaz, Regulatory
and Conservation Manager
5.S Generator Rental Agreement with Holt Industrial Rentals
Consideration and possible action to approve a 28-month contract with Holt Industrial Rentals of
San Antonio, TX for (3) three emergency power generators in an amount not to exceed $
450,000.00 via Buy Board Contract 740- 24 -- Isaac Conde, Water Utility Contract Program
Manager, and Chelsea Solomon, Water Utility Director
5.T Ratification for Extended Rental of Generators with BD Holt Co.
Consideration and possible action to approve the expenditure of $ 248,210.20 with BD Holt
Co./dba Holt Industrial Rentals, LLC of San Antonio, TX for the extended rental of four
emergency standby generators located at multiple water distribution pump stations -- Isaac
Conde, Water Utility Contract Program Manager, and Chelsea Solomon, Water Utility Director
5.0 City of Jarrell CCN Transfer
Consideration and possible action to approve the "Texas Water Code Section 13.248 Retail
Water Certificate of Convenience and Necessity Service Area Transfer Agreement," between
the City of Georgetown and the City of Jarrell relating to the transfer of property R584644
consisting of approximately 47.99 acres located in Williamson County from Georgetown's Water
Certificate of Convenience and Necessity ("CCN") to Jarrell's Water CCN -- Chelsea Solomon,
Water Utilities Director
5.V Service Agreement with Wessinger, Inc.
Consideration and possible action to approve a service agreement with Weisinger Inc. of Willis,
TX in the amount of $69,712.00 utilizing Buy Board contract number 672-22 -- Isaac Conde,
Water Utility Contract Program Manager, and Chelsea Solomon, Water Utility Director
5.W Second Reading - Fire Assignment Pay Ordinance
Second Reading of an Ordinance of the City of Georgetown, Texas amending Sec. 2.28.210
"Assignment Pay" for certain assignments within the Fire Department -- John Sullivan, Fire
Chief
5.X Second Reading - Transportation Service Area Assignment
Second Reading of an Ordinance for the assignment of Transportation Impact Fee Service
Areas -- Lua Saluone, P.E., Transportation Planning Manager
5.Y Second Reading of Ordinance Chapter 8.40 Standards of Care
Public Hearing and Second Reading of an Ordinance adopting Chapter 8.40 of the Code of
Ordinances relating to establishing minimum standards of care for youth recreation programs --
Eric Nuner, Assistant Parks and Recreation Director
52 Second Reading - 2024-14-REZ -1306 Hart Street
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.1720
acres consisting of Lot 3, Block 1 of the Booty & Lesueur Subdivision and an abandoned 10 foot
alley that abuts and joins the west line of said Lot 3, Block 1 of the Booty & Lesueur Subdivision,
from the Office (OF) zoning district to the Residential Single -Family (RS) zoning district, for the
property generally located at 1306 Hart Street, Georgetown, TX 78626. (2024-14-REZ) -- Travis
Baird, Assistant Director— Current Planning
5.AA Second Reading - 2024-17-REZ - 737 County Road 152
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 9.120
acres of land out of the John Berry Survey, Abstract No. 51, from the Agriculture (AG) zoning
district to the Business Park (BP) zoning district, for the property generally located at 737
County Road 152, Georgetown, Texas. (2024-17-REZ) -- Travis Baird, Assistant Planning
Director — Current Planning
5.AB Second Reading - 2025-1-ANX Northwest of the intersection of Shell Road and Shell Spur
Second Reading of an Ordinance on a request for a Zoning Map Amendment to zone, upon
annexation, 13.673 acres in the William Roberts Survey, Abstract 524, as the Residential
Single -Family (RS) zoning district, for the property generally located northwest of the
intersection of Shell Road and Shell Spur (2025-1-ANX) -- Sofia Nelson, Planning Director
5.AC Second Reading - 2025-2-REZ - Northwest of the intersection of Shell Road and Shell
Spur
Second Reading of an Ordinance on a request for a Zoning Map Amendment to zone, upon
annexation, 24.744 acres in the William Roberts Survey, Abstract 524, from the Residential
Estate (RE) zoning district to Residential Single -Family (RS) zoning district, for the property
generally located northwest of the intersection of Shell Road and Shell Spur (2025-2-REZ) --
Sofia Nelson, Planning Director
6. Legislative Regular Agenda Adjournment
There were no Legislative Regular items on this agenda.
Mayor Pro Xrr Pitts adjourned the meeting at 6:33 p.m.
s were approved at the meeting of
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