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HomeMy WebLinkAboutMinutes_ARTAB_08.28.2012Notice of Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, August 28, 2012 The Arts and Culture Board will meet on Tuesday, August 28, 2012 at 03:00 PM in the Library Classroom, located at 402 W. 8th St., Georgetown If you need accommodations for a disability, please notify the city in advance. Arts and Culture Board Members: Amanda Still, Dar Richardson, Liz Stewart, Philip Baker, Shana Nichols, Steve Proesel Arts and Culture Board meets every third Tuesday of the month at 4:30 p.m. unless otherwise specified. Call to Order at 03:00 PM A. Call to order B. Consideration and approval of minutes of August 21, 2012 meeting C. Consideration of and possible action on 1. Budget and appropriation for gallery tour – Amanda Still 2. Grant request from Georgetown Art Works for Art Hop 2012 – Nick Ramos Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, August 28, 2012 The Arts and Culture Board of the City of Georgetown, Texas, met on Tuesday , August 28, 2012. Board Members Present: Amanda Still, Dar Richardson, Liz Stewart, Philip Baker, Shana Nichols, Steve Proesel Board Members Absent: Staff Present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant Minutes Regular Meeting A. Chair Baker called the meeting to order at 3:00 p.m. B. Consideration and approval of minutes of August 21, 2012 meeting. Liz Stewart moved to accept the minutes as distributed and Shana Nichols seconded the motion, which passed unanimously. C. Consideration of and possible action on 1. Budget and appropriation for gallery tour – Amanda Still. Still briefly reiterated that the posters for which she was seeking funding are special art quality prints that will be sold to individuals to raise money for the Georgetown Gallery Tour in November. She asked for $625 for the first printing run. It was clarified that this is a grant, not a loan, and that Windberg’s printing bill will come directly to the Arts and Culture Board. Dar Richardson moved to spend the $625 and Stewart seconded the motion, which passed unanimously. 2. Grant request from Georgetown Art Works for Art Hop 2012 – Nick Ramos. Ramos passed out the brochures and postcards that advertise Art Hop’s call for artists and a sheet showing the event’s budget. As of this date Art Works needs an additional $6160 to meet expenses for the event, but Ramos expects Art Works will receive approximately $3000 more in artist entry fees. He said the organization would be grateful for whatever amount the Arts and Culture Board might be able to contribute. Discussion followed regarding how much the Board would have to pay for the Utility Box Art project, which Lashley estimated to be at least $1000. Nichols pointed out that the Board has only $1800 left after making the grant to the Gallery Tour and that it was impossible to vote to give Art Works more than that amount. Steve Proesel moved that the Board give $1000 now and after October 1, when the Board’s FY 12/13 appropriation becomes available, give an additional $1000, if Art Works needs it. Nichols seconded the motion, which passed unanimously. Chair Baker adjourned the meeting at 3:30 p.m. Respectfully submitted, Liz Stewart, Secretary Philip Baker, Chair - • • Donations Intended for Use by Art s and C ultu re Bo ard Date Donor Amoun t Purpose Expense Amo u nt Expense Amo u nt Balance 1/25/201 0 L. Wallace 1200.0 0 Ar ts promo 1200.00 9/24/201 0 SU/3M grant 3620.4 7 sculpture po 3101728 3600.00 1220.47 11/11/2010 p laques po3100924 124.00 1096 .47 2/3/201 1 L Wallace 400.0 0 Arts pro mo 1496.47 10/1/20 1 1 C. Debold 3000.0 0 comm on sale 4496.47 3/20/2012 p laques po3023205 204.00 4292.47 7/2/2012 TSOS s h o w pr izes po3205240 1800.00 2492.47 IJ/1 2012ArtHop Year Ar tists 2008 75 2009 65 2010 742011 49 2012 29 (123 regis tered) 20 12 Art Hop budget Awards: Professional Awards Student Awards Jerry's Artarama Donation Juror's Stipend : Professional Jurors Student Jurors Entrythingy/Entry Software Entries 248 205 283 128 83 (so far) Accepted Artists/Works 59/96 53/85 72/168 33/69 ??? $3,650.00 $1,500.00 -$1,000.00$450.00 $ 450.00 $ 250.00 Entrythingy allows for ar tists to sub mit their work online. Insurance Reception : October 12th Reception at Library October 13th Reception at Williamson Museum Design: Website Design (Donated by the Graphismo) Graphic Design (Donated by the Graphismo) Marketing: 2500 Call For Entries Postcard 1000 Call For Entries Brochure/Poster Cowboy Cut-Out Display 100 Program/Poster/Postcard for event City Lights Advertising (Donated by the City) Texas Events Fall Ad (Donated by the City) Texas Monthly Fall Ad (Donated by the City) Total In-Kind/Donation Art Submissions (so far) Georgetown Art Works $ 590.00 $ 300.00 $ 200.00 $ 500.00 $2,500.00 $125.00 $850.00 $145.00 $750.00 $ 0.00 $0.00 $0.00 $12,260.00 -$4,950.00 -$1 ,150.00$6,160.00 e\rt Center Exclusive! Eric Lashley's Official Proposal For The Georgetown Arts Center undertaking Mr. Lashley proposes a trial run.for a provisional location for one year at 816 S. Main Street, the historic Old Firehouse, beginning fall 2012. If successful, the center would continue for five years until relocating in the old police headquarters. The report says: "During that time the Arts and Culture Board will by C. Wayne Dawson In an exclusive interview with The Georgetown Advocate, Georgetown Public Library Director and member of the Arts and Culture Board Eric Lashley released the written details of his proposals for the future of the Arts Center. The report says: "Nearby communities, Round Rock, Salado, Temple, Austin, and Clifton, have established art centers for artists, residents, and visitors to enjoy. Members of the Arts and Culture Board believe an art center will be good for the quality of life for residents, will • Art Center •Continued from Page 1has been in operation forten months, the Board willmeasure the progress of the center based upon qualita­tive and quantitative dataand recommend to the City whether or not to continue the pilot program. The proposed.Arts Center would be adminis­tered by the GeorgetownPublic Library. The LibraryDirector will be responsible for the administration and attract visitors, and will assist Georgetown in becoming a 'community of choice' for those looking to relocate to our community as residents or business owners." The summary also points out that the creation of an art center helps meet the goals of the city's 2030 Compre­hensive Plan. It goes on to discuss the expected police department vacating of the historic Light and Water Works building at 809 Martin Luther King Jr. assess the progress of the art center on a monthly basis and will recommend adjustments which may need to be made. After the center See 'Art Center' on Page I 4 in 2014 and hopes that an art center :will ultimately move there. To determine the feasibility of such a massive The historic Old Firehouse (circa 1892), located at the comer of 9th Ave. and Main St, is the proposed provisional location for the Georgetown Arts Center . recruiting of volunteers from local nonprofit arts groups and the community at large. The operation of the Arts Center will be a partnership between the City of Georgetown (the library and the Arts and Culture Board) and a local nonprofit arts organization. A major goal of the pilot program is to demonstrate that after the initial invest­ment in renovations, an art center is able to operate with little funding from the City. Over time, the ongoing costs to the City will be reduced and the City will retain ownership of a facility that has an updated interior. A successful art center will increase visits to the downtown. Additionally, having an art center in the Old Firehouse may be a selling point when trying to attract investors for the sale of the bays. Restaurateurs and winery owners may prefer a neighbor which attracts foot traffic as compared to an office space." The· report says the main components of the Arts Center will be gallery space, an instructional area, a meeting room and a gift shop. Other parts of the center would include an outdoor scillpture/ art pocket park (with children's splash pond), space for promotional materials for the arts community (such as, the Palace Theater, Georgetown Symphony, and GISD). The center could also host children's art programs and small musical performances. The report continues: "The proposed hours of operation are Tuesday· through Saturday 10 AM to 6 PM and Sunday 1 PM to 5 PM ( 44 hours per week). The art center would stay open an additional 2 hours on the first Friday of each month and an additional 2 hours for a monthly artist reception for a total of 180 hours per month. Volun­teers will be asked to work in two hour shifts. A minimum of 8 volunteers will be needed each day to keep the art center open.The center has a goal of attracting 2,000 visitors per month or 24,000 visitors in the first year. By compari­son, the Williamson Museum is currently attracting 1,300 visitors per month. An electric door counter will be utilized to accurately count the number of visitors to the center. - A goal of the art center is·to have 12 mafor shows peryear. A reception for the featured artist/s will be held each month. People enjoy watching other people work.; With this in mind, artists will be encouraged to do demon­strations for the public. Volunteers will run a small gift shop, which will help raise funds for the ongoing cost of the facility." During the interview, Mr. Lashley added that the gallery.would help local artists displaying their •work at the gallery bygiving them a generous80% commission on the sale of their work. The report also addresses • issues of budgeting andincome: "The majority of � funding for the first yearwill fall heavily on the Citydue to the costs of the renovations. Costs for the art center should shift to anonprofit in the second yearif the pilot program isextended. True costs ofoperating an art center should be known at that time. A goal of the art center should be to generate enough income to be selfsupporting. The art center will generate income through: fundraising, memberships, grants, sales, donations, rentals, summer camps, classes/workshops, and distance learning ... " In order for the pilot project to continue after December 2013, the Arts -and Culture Board and staffwill assess whether or notthe art center has met the following goals: 1. Did the art center average 2,000 visitors permonth?2. Did the art center gallery have one show permonth?3. Was the art center ableto be open 180 hours permonth, staffed withvolunteers?4. Did the art center andnonprofit organization raiseenough funds to offset anyfuture operating expenses• that were paid by the City•in the first year of opera­tions? The Georgetown Advocate will continue to stay close to this develop­ment and keep readers informed. CITY OF GEORGETOWN CC: Board Liaison City Council 113 E. 8th Street I P. 0. Box 409 I Georgetown, Texas 78627-0409 I (512) 930-3652 I (512) 930-3659 (fax) www.georgetown.org I mayor@georgetown.org •Inaugural Gallery Georgetown 2012: Sat, Nov 3 from 5pm-9pm• A city-wide gallery tour in association with the City of Georgetown, the Georgetown Chamber of Commerce Arts Alliance and local art businesses Participating Galleries 1.Gallery off the Square2.Curious Glass and Gallery3.Inspiration Glass4.Hill Design + Gallery5.Stinger Studio6.Sun City7.Final Destination -Georgetown Art Center Pocket ParkHow it will work ....1.The winning poster artist, Geoff Hammond, will have theirimage printed on 150 posters to be sold at the participatinggalleries and the Visitors Center. Their will also be a receptionfor the winning artist at the Art Center pocket park during thegallery tour2.A gallery tour "punch card" and map will be available at eachgallery and the Visitors Center. To encourage patrons to visitevery gallery on the tour, they can have their card stamped orpunched at each location. Once they have visited each location,they can enter their card in a drawing for prizes at the ArtCenter3.A Parks and Recreation van will be available to shuttle peoplebetween galleries. Patrons will also have the option to utilizetheir own transportationMarketinw'Advertising of the event ...1.Each gallery location may come up with an event plan for thenight of the tour and, by September 1 st, submit their plan to the Arts Alliance Promotions Committee to be included on the Gallery Georgetown website, www.arts.georgetown.org, and • invitations. Each event plan may include: name of exhibition and participating artists, special food and drink to be served, special music and/ or entertainment, gallery talk or artist demonstrations ... .i e, Curious Glass and Gallery will have a vitragraph demonstration by nationally recognized glass artist, Nathan Sandberg. They are also going to work with Wildfire in sponsoring all or part of their food and drink; Hill Design + Gallery: "Iconic" Group Exhibition with Carol Light/Sue Bishop/Jerry Seagle/JoRene Newton, tapas catered by El Monumento, winery wine tastings partner TBD, live jazz music by Southwestern Jazz Band students with vocalist from the Austin School for the Visual and Performing Arts 2.All information will be combined onto the promotional web page and invitations sponsored by the City of Georgetown 3.The Georgetown View will provide a ¼ page ad for the event in their September and October issues as well as½ page editorial in the October issue; there will be also be an ad for Gallery Georgetown in the Sept and Oct issues of Austin Monthly and the fall issue of Modern Luxury Texas Interiors! 4.A digital email Save the Date and invitation will be provided to all galleries to send out to their email mailing lists, post in Facebook, blogs and newsletters. Depending on funding, there may also be an option of a printed invitation to mail to their physical mailing lists and have available in the galleries for customers 5.Prizes for the drawing to date: The Georgetown View will be providing a $100 gift certificate to Tony and Luigis and a $100 gift certificate to Novita Spa. Each gallery may offer a prize for the drawing as well ***Each gallery is responsible for procuring their own partnership for optional catering and wine tastings. But please let us know if you would like ideas/ contact info for restaurants and wineries . ART GALLERY TOUR EVENT Income Poster Sales Total Income Expenses Limited Edition Posters Merchant Posters Artist Reception for Geoff Hammond Total Expenses Sponsored Items Magazine Ads Website Punch Cards/Map/Printed Invites/Rack Card Shuttle GALLERY GEORGETOWN 2012 EVENT BUDGET Amount Notes $7,250 100 x $SO/each; 50 x $45/each $7,500 Amount Notes $4050 150 $150 100 $500 $4700 0 (Austin Monthly, The View, Modern Luxury Interiors Texas) 0 City of Georgetown 1500 Minuteman Press 0 Parks and Recreation Prizes at Reception: $100 to Novita & $100 to Tony & Luigi's; 0 The View Limited Edition Poster Arts Alliance DE A D L I N E : SE P T E M B ,ER 7 PR I N T M A K I N G · PH O T O G R A P H Y · PA I N T I N G DI GI T A L · I N K· P A S T E L · G R A P H I T E MI X E D ME D I A • O I L · A C R Y L I C · W A T E R C O L O R CO L L A G E · EN CA U S T I C · IN K · PE N C I L 20 1 2 AR T HO P AW A R D S : BE S T OF SH O W - FI R S T PL A C E - �I D J ! I ! 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