HomeMy WebLinkAboutMinutes_ARTAB_10.17.2017Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
October 17, 2017
The Arts and Culture Board met on Tuesday, October 17, 2017 at 4:30 p.m. in the Second Floor Small Conference
Room of Georgetown Public Library, 402 W. 8th Street, Georgetown, TX.
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Sharon Snuffer, Carol Watson and Linda Wilde.
ABSENT: Laura Sewell.
STAFF PRESENT: Eric Lashley- Library Director and Dana Hendrix -Fine Arts Librarian.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. — Jane Estes, Board Chair. None were present. No action
required.
B. Review of minutes from the September 19, 2017 Arts & Culture Board meeting. —Jane Estes, Board
Chair. Motion by Odell; second by Snuffer to approve minutes from the September Arts &
Culture Board meeting. Approved 6-0. (Sewell absent).
C. Review of monthly report from Georgetown Art Works. —Eric Lashley, Library Director.
Lashley reviewed monthly report with the Board, noting that the Art Hop is the current show and
National Geographic photographer Ralph Lee Hopkins will be the next show. Members of the Board
discussed the financial report that was included, noting that it was very difficult to decipher. Lashley
will ask GAW President Mari Ramirez to simplify the financial report. No action required.
D. Sculpture tour update. - Dana Hendrix, Fine Arts Librarian. Hendrix reviewed the nine pieces
selected by the board to be installed downtown during the last week of October for the annual City
Sculpture Tour. Board members will be given ballots to select the first and second place winners
after they visit each piece, in time for the November meeting. Lashley, Hendrix, and Wilde
discussed how the process could change for next year. No action required.
E. Consideration and possible action regarding arts and culture grants for events occurring December
1, 2017-September 30, 2018. — Eric Lashley, Library Director and Dana Hendrix, Fine Arts Librarian.
Lashley and Hendrix presented the criteria for grants and the rankings board members scored each
organization prior to the meeting. Board members then discussed the merits and asked questions
concerning each grant application. Lashley and Hendrix then presented a funding plan that took
into account the rankings. Applicants which received the highest scores would receive up to 100%
of their requests. Other applicants, depending on the scoring, would receive 75% or 50%. After
much discussion and a few minor changes, motion made by Odell; second by Fleming to fund
the highlighted organizations in the amounts listed for a total amount of $20,000 according to the
following spreadsheet. Approved 6-0. (Sewell absent).
U date re ardin hiring process for part-time arts and culture position, —Eric Lashley, Library
Director. Lashley reported the total budget for the part-time position will allow the City to hire a
person to work more than 20 hours per week and would allow the employee to be eligible for
retirement benefits, Lashley feels this will make the position more desirable. Odell noted it wouli
still be difficult to find a person of the caliber we desire at part-time status. No action required.
G; Discussion of Work plan for future Dublic art Pro ects at the new Cit _Hall Municipal Court and othe
locations. — Eric Lashley, Library Director. Lashley noted the large number of projects slated for t
board. Watson asked that a timellne be developed and the board manage their time to coordinate
with the timeline, Watson believed the board could only deal with one project at a time. Lashley
agreed to develop a timeline for the board to review, No action taken, A
K Consideration future meetinci dates. — Jane Estes, Board Chair, The November meeting would
normally have been the week of Thanksgiving so the board discussed moving the meeting date�
Motion by Odell, second by Watson to move the November Arts and Culture Board meeting to
Tuesday, November 14, 2017 at 4:30 P , M. Approved 6-0. (Sewell absent). Odell requested that
item G: Discussion of work plan for future public art projects at the now City Hall, Municipal Court
and other locations be moved up in November's meeting agenda to item 0 , The request was
affirmatively acknowledged.
Chair Estes adjourned the meeting at 6:43 p.m.
Respectfully submitted,
Ca of atson, Secretary Jane Estes, Chair