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Home My WebLink AboutMinutes_ARTAB_07.24.2018Arts and Culture Board City of Georgetown, Texas July 24, 2018 The Arts and Culture Board met on Tuesday, July, 24 2018 at 4:30 •.m. in the Small Conference Room Georgetown Public Library, 402 W. 81h Street, Georgetown, TX. PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Sharon Snuffer, Carol Watson, and Linda Wilde. STAFF PRESENT: Sarah Jane Blankenship -Arts and Culture Coordinator, Eric Lashley — Library Services Director A. Citizens wishing to address the Board. — Jane Estes, Board Chair. one were present. No action required. B. Announcements re•a •4 Jm•ulture in G n. Jane Estes, Board Chair. Updates from City staff and board members. * Season tickets are on sale for the theatre and music programs at Southwestern University • The Texas Society of Sculptors reception and awards ceremony at the library was a success (awards to artists were funded by Arts and Culture). • Texans for the Arts is working with a lobbyist to strategize for the next Legislative Session. No action required. C. Consideration and •ossible action toqppLqve the June 1% —Jane Estes, Board Chair. Motion by Odell; second by Wilde to approve the June 19, 2018 minutes with corrections. Approved 7-0. ffllnw=�. W �Wfiej to I I IM Lei M 03M 11 AQW1 oil PRIMILRIZIS 1019 1 WE 1101 11411VAKA"610"1111 MR Rt a We �� Completion of the Mila Sketch mural Two sections of the Discover Georgetown Mural were successful saved. An original mural of a Wrigley's gum ad was found under the stucco. Blankenship met with Storm Water Coordinator Tiffany Hunter about creating artwork on the City's storm water drains to educate the public about water pollution. Georgetown Art Works monthly report Reception and awards for the Texas Society of Sculptor's annual show. Information was submitted to Melissa Trahan-Pecorino for the new issue of Live & Play for the Parks and Recreation Department. Blankenship met With Cari Miller — Director of the Convention and Visitor Bureau als Kim McAuliffe — Main Street Manager to discuss a 20th Anniversary Red Poppy art project. • Sculpture deadline is August 1st for the 2018-2019 Outdoor sculpture tour. • Call for art currently open for the new City Hall and Municipal Court buildings. • Blankenship verified the curved wall hanging system will work in the new City Hall No action required. EZ Q�on —Jane Estes, Board Chair. Staff recommended not funding a number of organizations because they had already received funding from the board during the fiscal year or they did not provide enough information to make an informed opinion. The board considered all proposals that met the criteria. After a lengthy discussion, motion by Watson; second by Snuffer to distribute grants as follows: $2,361 to the Cinematic Symphony, $2,000 to the Williamson County 4-H, $1,000 to Georgetown Poetry Festival, $250 to the One Day Academy, $250 to the Watch Homeschool Co-op, $250 to the Boys and Girls Club of Georgetown, $250 to Stuart Wallace Art, and $3,639 to Georgetown Art Works for a total of $10,000. Approved 7-0. F. Consideration and Dossible action to consider updatina the Arts and Culture Stratenit, Plnn. Eric P. Lashley, Library Director. Lashley distributed an executive summary of the current Arts and Culture Strategic Plan (attached), noting the plan was drafted in 2013 and most items listed in the plan have been accomplished. Lashley explained that the board will need to work on updating the plan during the next year. No action taken. G. Consideration and Dossible action re•I . i itture meeting dates. —Jane Estes, Chair, Blankenship reported in order to give artists more time to submit proposals for the City Center projects, the board would need to hold a special meeting in which to review the submissions. Motion by Odell; second by Wilde to hold a special meeting on Thursday, October 4, 2018 at 4:30 P.M. Approved 7-0. The next regular meeting of the Arts and Culture Board will be held Tuesday, August 21, 2018 at 4:30 P.M. Chair Estes adjourned the meeting at 6:02 p.m. ' 74 Caro Watson, Secretary Jane Estes, Chair 1. Mila Sketch put the final top coat/UV protectant on her mural on 7/13/18 2. Discover Georgetown Mural: Two sections were successfully removed fully intact on 7113, George Washington Glasscock's face and the Southwestern University Homecoming 1912. Georgetown Facilities department has been great about working on this project and are moving to a next step of preserving these portions with an epoxy type background. Under the existing Discover Georgetown All Over Again Mural, we have found a ghost sign, which appears to be a Wrigley's ad. / have found a 1950 photo from Southwestern University's yearbook that indicates it was exposed then. If you have anyfamily photos circa 1950 of this building, please send me a picture. a. Testing results came back high for lead paint on the wall, so the rest of the mural has not been removed. Investigation into lead remediation is the next step to determine what will happen to that wall. 3. Met with Tiffany Hunter, Storm water coordinator, on 7/24/18 about having storm drain artscape contest/event as a partnership between departments. "I ns • nlj�- �� Name of Exhibit: macro photography -- May 18, 2018-June 24, 2018 Name of current Exhibit: Fluid Worlds -- June 29- August 5, 2018 Door Count: June 3 — July 11 = 1,312 Number of classes = M halfAav kids camo reeistrations for Summer (Sbmmer)U Class attendance = Volunteer hours = 443 hours Attendance of artist reception vgahkft� Balance of Accounts as of May 1, 2018 -- $12,23839 Credits = J1,513.49 Debits= fJ6 598.311 Ending Balance of Accounts as of May 31, 2018 = $9,153.97 5. Reception for TSOS was very nice at the Library: The TeHxaLSocietq fy r, scul Mors held an awards _ ceremony on Sunday, July 15 to announce awards in their Eleventh Annual Summer Show at the Georgetown Public Library. Winners are: Third Place' "Contemplation" by Faith Holmes Honorable Mention, Metal: "Promises" by Pat (J.P.) Childress Honorable Mention, Wood: "The Wave" by Laura Sturtz -k-firtw Librarians' Choice: "Hootie Blowfish" by Ken Law People's Choice: "Pegasus: Liftoff" by Tom Gingras 6. Submitted Arts & Culture information to Milissa Trahan-Pecorino for the new issue of Live & Play publication from Parks & Recreation department; featured Art Hop in this issue. 7. Poppy Anniversary Art: meeting with Carl Miller with Convention & Visitor's Bureau and Kim McAuliffe, about 20th Anniversary of the event tomorrow, 7/25/18 8. Sculpture Deadline next week: August 11t. We currently have 9 submissions. 9. Call currently open for 3 areas in the new city buildings 10. Verified curved wall hanging system will work in new city building. Information sent Via email to board on VVN Contact: Sarah J. Blankensh'i i• Arts & Culture Coordinat• (512) 930-847 July. 13, 201 1111� ii;l� ill •mom Staff has reviewed the grants internally and figured out the funding allotment for this cycle , This is for your informational purposes to try and help with the decision making process at the July 24 th meeting. Q%I C We have a total • $10,000 to give. There was a total • $26,111 requested. Unfortunately, we i• not have enough money for • Boys & Girls Club of Georgetown $11600 Cinematic Symphony $2,361 Georgetown Poetry Festival $1,000 Williamson • 4-H $2,000 Total: $6,961 EM Georgetown Symphony Society Already received funding in 2018 Morgan Stephenson No public event listed Obedience: Not fully filled out ODA theater program exclusive faith statement, lack of reach to general public Watch Homeshool Drama exclusive faith statement, lack of reach to general public Stuart Wallace Arts & Culture Coordinator (512) 930-8471 July. 24, 2018 reT.M. M, Funding 75% of ones on top 3 scores #1: Cinematic Symphony requested: $2,361 759/6 = $1770.75 #2: Williamson County 4-H requested: $2,000 75% = $1500 #3: Georgetown Poetry Festival requested: $1,000 75% = $750 t5: ODA (One Day Academy) requested: $500 509/6 $250 �'6: Watch Homeschool Co -Op requested: $750 50% $375 Boys & Girls Club of Georgetown requested: $1,500 50% $750 #8: Stuart Wallace Art requested: $1000 50% $500 Sub Total $5895.75 $10,000-$5895.75= $4104.25 for Georgetown Art Works Georgetown Symphony Society Already received funding in 2018 Morgan Stephenson No public event listed Obedience: Not fully filled out Georgetown Palace Already received rer-re. M, r T Arts & Culture Coordinator (512) 930-8471 July. 24, 2018 #1: Cinematic Symphony requested: $2,361 75% = $1770.75 #2: Williamson County 4-H requested: $2,000 75% = $1500 #3: Georgetown Poetry Festival requested: $1,000 75% = $750 #5: •1= • Day Academy) requested: $500 #6: Watch Homeschool Co -Op requested: $750 75% = $562.50 #7: Boys & Girls Club of Georgetown requested: $1,500 #8: Stuart Wallace Art requested: $1000 75% = $750 Sub Total $6833.25 •gm .. - - I - - 0 11 f;1 $10,000-$6833.25= $3166.75 for Georgetown Art Works Georgetown Symphony Society Already received funding in 2018 Morgan Stephenson No public event listed Obedience: Not fully filled out Georgetown Palace Already received funding in 2018 Current Banner Project - Nick Ramos - Graphismo DRAFT: A CITY OF EXCELLENCE: Arts and Culture Strategic Plan City of Georgetown 2013-2o18 The aim ofaA is to represent not the outward appearance of things, but their inward signfmcance - Artistole j. A Executive Summary Gary Wang — Wang Architects The Arts and Culture Board was established for the purpose of actively pursuing the placement of public art in public places and serving to coordinate, promote and support public access to the arts. The Board was also established to encourage, stimulate, promote and foster programs for the cultural enrichment of the City, thereby contributing to the quality of life in Georgetown, and develop an awareness of the value of the arts in the business community, local government and the general public. 2. Seek to improve communication and organization of the activities in the Georgetown arts community; The purpose •'. the Arts and Culture Board's Strategic Plan is to establish goals and objectives to accomplish the directives establish in the Board's bylaws. Two of the City's major planning documents, the 4WXOmp and the 0 call for promoting and establishing more arts and cultural venues and events. The a3v Go ails for the City to invest in arts and cultural facilities and to establish Georgetown as a cultural destination by promoting a vibrant community of artists and artisans. TheDowntowrifflaster.Plan calls for • arts and cultural venues for the downtown and the creation of an arts, cultural, and entertainment district. The formulation of an art and culture strategic plan helps meet the goals of these two plans. Members of the Arts and Culture Board believe a vibrant arts community and cultural offerings are good for the quality of life for residents, will attract visitors, and will assist Georgetown in becoming a "city of excellence." The plan incorporates seven major goals: I. Establish and foster a vibrant Art Center as a major component of a downtown arts, cultural, and entertainment district. 11. Develop a sustainable arts in public places program for the City of Georgetown. Ill. Encourage the development of a thriving arts, cultural, and entertainment district in the downtown. IV. Improve access to information as well as assist in the promotion of local arts and cultural events. V. Provide grants to local nonprofit arts organizations. VI. Attain the Cultural District Designation from the Texas Commission on the Arts. VII. Hire a Director of Arts and Culture to coordinate the arts and cultural activities of the City and work with local nonprofit arts organizations to improve the quality of life in Georgetown. Waterinthe Work Mules by Bob Coffee Goal 1. Establish and foster a vibrant art center as a major component of a downtown arts, cultural, and entertainment district. e. Partner with a nonprofit arts organization to provide volunteers to staff the art center during all hours ofoperation b. Work with nonprofit toestablish aliaison between the nonprofit and City c. Work with nonprofit todetermine staffing schedules and recruit volunteers d. Work with nonprofit torecruit and train volunteers a. Schedule an art show ever month b. Organize an artist's reception each month c. Coordinate and schedule art classes d. Promote the art center to be used for receptions and other gatherings e. Participate in the First Friday events on the Square f. Participate in Red Poppy Festival, Christmas Stroll, and other major events on the Square -oil *11,1, 37�� MM Objective 3: Investigate the feasibility of an incubator artists work space to be located near the art center. a ' Locate appropriate facility b. Facilitate meetings with working artists to gage interest c. Conduct a feasibility study d. Research economic development funding for an incubator spa] . - I - 6 a - . a' Contact representatives of the SarofimSchool ofFine Arts at Southwestern University to determine whether or not there is interest in collaborating in the establishment of a residency program b. Determine goals ofthe residency program c. Establish criteria for the selection ofartist d. Establish budget for program Goal 11. Develop a sustainable arts in public places program for the City of Georgetown. ' Strength by Julio Sanchez De Alba Main Street Program Mural 2005 a. Support annual Texas Society of Sculptors show at the Georgetown Public Library b. Provide stipends for artist who loan work for the downtown and parks c. Purchase a piece of sculptor for the City each year from a member of the Texas Society of Sculptors d. Plan for an arts component in the future Garey Park Nick Ramos — Graphismo Boots by Jean Townsend a. Establish committee to identify lamp post locations and coordinate yearly banner displays b. Utilize lamp post banners to publicize special seasonal events I �, �* • OR Goal Ill. Encourage the development of a thriving arts, cultural, ani; entertainment district in the downtown. Objective !- Work with Historic District Planner, consultants, and other City staff to update the Downtown Master Pla 1 a. -Attend public meetings to provide input b. Research other communities that have a thriving arts, cultural, and entertainment district a. Work with consultants and community partners to update the Downtown Master Plan b. or with local performing arts organizations to gage interest in an amphitheater project c. Research other communities that have an amphitheater d. Identify locations in the downtown that could accommodate an amphitheater Goal IV. Improve access to information as well as assist in the promotion of local arts and cultural events. Objective 1- Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about arts and culture events. a. Design promotional informat on gui es or istri ution to t e pu ic b. Distribute information about arts and culture events through the Internet, social media, lo community networks, and media outlets c. Increase public knowledge about arts and culture programs and services by publishing articles in the Williamson County Sun, City Reporter, and other local publications d. Promote arts.georgetown.org website and arts calendar feature e. Purchase group advertising for local nonprofit arts groups f. Encourage local arts groups to publicize their events in the City's annual Visitors Guide I III III 'Lill MM Objective!- Establish criteria and budget for providing grants to local nonprofit arts organizations a. Determine economic impact • grants b. Estimate the number of residents that will attend or be impacted by the grant c. Determine the overall financial health of the arts organization ♦. V1. Attain the Cultural District Designation from the Texi Commission • the Arts. T E X A S COMMISSION ON THE ARTS IT -11,1117-TiTUTT., "t a. Gather information about community arts and culture assets b. Conduct community meetings c. Gain Council Support d. Establish staff liaison e. Determine Geographic boundaries of the district f. Establish a management structure for the district g. Establish cultural district budget and cultural actives ♦ the City and work with local non -prof it arts organizations to improve the quality of life in Georgetown. 11111111111pl Gary Wang- Wang Architects