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HomeMy WebLinkAboutMinutes_ARTAB_12.18.2018•Imi-ne JUMM Arts and Culture Board City of Georgetown, Texas December 18, 2018 The Arts and Culture Board met on Tuesday, December 18, 2018 at 4:30 p.m. in Classroom 211 of Georgetown Public Library, 402 W. 8th Street, Georgetown, TX. PRESENT: Jane Estes, Tim Fleming, Sharon Snuffer, and Linda Wilde. STAFF PRESENT: Eric Lashley — Library Services Director, Lawren Weiss -Administrative Assista ABSENT: Susie Flatau and Laura Sewell I A. Citizens wis in i to address the Board. — Jane Estes, Board Chair. None were present. No action required. B. -Jane Estes, Board Chair. Updates from City staff ahf board members on the following topics: • Georgetown ISD • Southwestern University's Senior Show • Georgetown Symphony Society and Round Rock Symphony merg • Texans for the Arts board update I ce wember 27 2018 fbqgj� —Jane Estesl Chair, No discussion necessary, Motion by Wilde; second by Snuffer to approve the November 2018 minutes as distributed. Approved 5-0 (Flatau and Sewell absent). D. Review of Librant Director's mgoLhftjr—Eric Lashley, Library Director. Lashley reviewed his report with the board (attached). He also provided updates on the meeting with Georgetown Art Works regarding memberships, bylaws and other topics. Lashley reported the City wi have an estimated thirty thousand dollars to create an outdoor arts project, utilizing the Covey archite firm. City staff have discussed options such as a farmers market, sculpture garden, shade structures and performance space. The Arts and Culture Board will be invited to stakeholders meeting in February. There will also be a parking garage project coming soon that could involve the board's MMO —Eric Lashley, Library Director. Lashley asked the board to consider making changes to the current structure of the arts and cu ture grant program. The current program is contingent upon funding from the City and allows individuals or non -profits to apply for one of two rounds within the City's fiscal year. This model is confusing both to staff and applicants. Lashley proposed doing one call per calendar year that will cover events taking place within an 18 month period, instead of the two 6 months rounds currently in place. The goal is to make the grant timelines more straightforward so the program can eliminate barriers for individuals and non -profits who may want to apply. No action required. F. —Eric Lashley, Library Director. Lashley announced that the Arts and Culture Coordinator position had been posted on the City's website. Lashley has put together a panel who will conduct interviews for the selected applicants. No G. ieeti I —Jane Estes, Chair. The next meeting will continue as regularly scheduled on Tuesday, January 15 at 4:30 p.m, Motion by Snuffer, second by Fleming to adjourn the meeting. Approved 4-0 (Flatau, Sewell and Watson absent). Chair Estes adjourned the meeting at 5:08 p.m. Respectfully submitted, Carol Watson, Secretary Jane Estes, Chair ME Ke-TV = a Call for proposalsopen until I2/31/18 b. Four proposals submitted xofar c. Call is located on the arts.georgetown.org site as well as the arts Facebook page tL City Hall/Municipal Court a. Municipal Court lobby wall- J. is working on the mosaic piece, will be ready for installation |nbeginning ofJanuary b. Rotunda & transaction winclow- We are working with Legal to get these contracts completed. Once signed the artists can receive their stipends. 4. Sculpture Tour a. Checks should bemailed this Friday for 1"place, 2nuplace and honorable mention awards. b. Lavvnenisworking ongetting the new pieces added tmthe website. c. Eric talking w/Holly Pryor tocreate a G|Smap for the tour. -6. Arts and Culture Position a. Posted on the City website, arts and culture website, arts Facebook and Library Fmcebook. Oil Painting and Painting- All mediums weekly Mondays & Tuesdays nights; Tuesday, Wednesday and Thursdays are Homeschool Art days; Wednesday nights is teenagers (Anime & High school art) Volunteer hours = 328 hours Balance ofAccounts ashfOct 1,2010= 11159431 Credits = Debits = (5JC2,231-021 Ending Balance ofAccounts asnfOctober 31,2O10= gtq.rXq.�gAn Art Wars f4grithly1tport for Nov 2018 • ITZTNIR��. 7,02ITPUMS 0 • Oil Painting and Painting- All mediums weekly Mondays & Tuesdays nights; Tuesday, Wednesday and Thursdays are Homeschool Art days; Wednesday nights is teenagers (Anime & High school art) 4 Winter Art Camp — Dec 27-28 and Class attendance = We are at 25 students; Winter Art Camp Registrations for Dec 27-28 & Jan 2-4: 52 registrations Volunteer hours = 338 h Ajzs nouLs_ Balance of Accounts as of Nov 1, 2018 = J,16 67.94 Credits = ��Qj§ Debits = (L3,8 �1�1 4 6 �j Ending Balance of Accounts as of September 30, 2018 = 5121,856,64 Note: Stuart Wallace moving as President and Mari Ramirez is now Past President as December ends her term.