HomeMy WebLinkAboutMinutes_CVB_ 07.08.2021Minutes of Meeting of the
Convention & Visitor Bureau Board
City of Georgetown, Texas
July 8, 2021
The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on
Georgetown by promoting the community as a tourist and meeting destination.
MEMBERS PRESENT: Stephanie Blanck, Rachel Cummins, Karen Soeffker,
Blake Triplet, Jim Wilson,
MEMBERS ABSENT: Christy Fisher, Daniel Orozco
STAFF PRESENT: Cari Miller, CVB Tourism Manager; Trish Long, Facilities
Manager
GUEST: None
2. Discussion and possible action regarding approval of the June 10, 2021 meeting minutes -
are Soeffker, CV B Board Chair
MAL
Approved 5-0
3. Discussion and possible action to recommend contracting with DecorlQ for the leasing,
installation, and maintenance of the 2021 holiday lights, the installation and maintenances of
the building cornice lights, and the installation and removal of the holiday wreaths and tree in
rf#t-th
Long, Facilities Manager
The contract was reviewed and discussed. This company has been doing the lights since 2015
and $90,170.71 will be coming from the CVB Budget.
Ell
4. UIL State Soccer Tournament Hotel Occupancy Tax Grant Follow -Up Report Presentation -
Carl Miller, CVB Tourism Manager
5. Discussion and possible action to approve a Hotel Conference and Meeting Grant for the
Texas Association of Physical Plant Administration (April 5-10, 2024) - Cari Miller, CVB
Tourism Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $2,500. Grant funds will be used to offset a
portion of the expenses of the conference.
Motion by Cummins, second by Wilson to approve the grant application for a maximum
reimbursement of $2,500.00.
Approved 4-0 (Triplet abstained)
6. Discussion and possible action to approve a Hotel Conference and Meeting Grant for the
Texas Municipal Courts Education Center (December 1-3, 202 1) - Cari Miller, CVB
Tourism Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $1809.99. Grant funds will be used provide
transportation to overflow hotels.
Motion by Blank, second by Wilson to approve the grant application for a maximum
reimbursement of $1,800.00
Approved 4-0 (Triplet abstained)
7. Staff Report - Cari Miller, Tourism Manager
0 Hotel occupancy tax revenue is returning to pre-COVID numbers. The May 2021
I- t 1--
T-V
La vwen-u veeA d-t-11-11 UV/
• It was noted that several Texas CVB's are offering up to $10,000 as an incentive to
recruit conferences. Due to this incentive, the Sheraton recently lost a conference bid.
This will be an agenda item for a future meeting.
• The August 12 Board Meeting will be held in the Visitor Center Conference Room
Adjournment
Motion by Soeffker, second by Cummins to adjourn the meeting at 9:08 a.m.
7/8/2021
[ kllll�1
a -
Karen Soeffker, Chair
�-/ /Id
Stephanie Blanck, Secretary
— \�&- 121A
Cari Miller, Tourism Manager
F-Z- j
Date
7/8/2021