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HomeMy WebLinkAboutMinutes_GGAF_03.23.2022Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, March 2, 2022, at 4:30 P The General Government and Finance Advisory Board met on Wednesday, March 23, 2022, at 4:30 PM at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas Board Members Present: Kevin Pitts, Chair Tommy Gonzales Michael Charles David Griffith City Staff Present:' David Morgan, City Manager Laurie Brewer, Assistant City Manager Wayne Nero, Assistant City Manager Elaine Wilson, Assistant Finance Director Ed O'Neal, Support Services Manager Clay Shell, Assistant Fire Chief Sharon Parker, Board Liaison Others present: Regular Agenda: Kevin Pitts Called the meeting to order at 4:32p.m. Board Members Absent: John Price A. Election of a Vice Chair and Secretary for the General Government and Finance Advisory Board —Kevin Pitts, Board Chair Motion to nominate David Griffith to Secretary and Michael Charles to Vice President ____Tommy Gonzales , second by Kevin Pitts . Approved 4-0 John Price Absent B. Review and Discuss General Government and Finance Board (GGAF) purpose and bylaws- Kevin Pitts, Board Chair All reviewed and no questions. No action needed. C. Review and Discuss General Government and Finance Board (GGAF) purpose and bylaws Kevin Pitts, Board Chair David talked about items that would come to the board and explained that they are reviewing all boards and commissions within the City at this time. No action needed. GovernmentMinutes General iFinance AdvisoryBoard City ofGeorgetown, Wednesday, March 23, 1 1' ` D. Discuss dates/times for future General Government and Finance Board (GGAF) — Kevin Pitts, Board Chair Kevin proposed changing the meeting to the First Wednesday of the month and moving the meeting to 4:00 pm. The board requested Sharon contact Board member John Price to see if the new date and time would work for him. The other board members were all okay with the new date and time. Sharon will send notice to board members after she contacts Board member John Price. E. Consideration and possible action to approve the minutes from the March 2, 2022, General Government and Finance Advisory Board Meeting — Sharon Parker, Board Liaison. Motion to approve the minutes as presented by _D2MMy Gonzales second by Kevin Pitts Approved __ _ 4-0John _Price absent Introduction of new Board members. F. Review any items that bypassed a GGAF meeting due to timing and went to Council — Kevin Pitts, Board Chair Kevin proposed removing this item from future agendas, the purpose of this item was to keep the board informed of items that may have bypassed GGAF and went directly to Council during Covid and when meetings were having to be canceled. All agreed, this item is no longer needed. G. Consideration and possible action to approve the purchase of uniforms from GALLS Inc. using the Buy Board Contract #587-19 at a total cost not to exceed $160,000.00 for the fiscal year 2021-2022 — Clay Shell, Assistant Fire Chief Chief shell discussed the uniforms to be purchases and explained nothing has changes just adding to inventory for new employees and normal wear and tear. Ed explained what a Buy Board program is. Motion to recommend to the City Council the approval of the purchase of uniforms from GALLS Inc as presented by staff by Tommy Gonzales second by; Michael Charles Approved 4-0 John Price Absent H. Consideration and possible action to approve the purchase of fire and rescue equipment from Metro Fire Apparatus Specialist using the Buy Board Contract #603-20 at a total cost not to exceed $90,000.00 for the fiscal year 2021-2022 — Clay Shell, Assistant Fire Chief Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, March 2, 2022, at 4:30 PM Chief Shell presented the types of equipment they would be purchase and explained they will still be within budget. Motion to recommend to the City Council the approval of the purchase of Fire Apparatus Equipment from Metro Fire Apparatus Specialist as presented by staff by Tommy Gonzales , second by Michael Charles . Approved 4-0 John Price Absent I. Consideration and possible action to approve the purchase of emergency medical supplies from Bound Tree Medical LLC using the Buy Board Contract #610-20 at a total cost not to exceed $140,000.00 for the fiscal year 2021-2022 — Clay Shell, Assistant Fire Chief Chief Shell presented the types of supplies they would be purchase and explained they will still be within budget. Motion to recommend to the City Council the approval of the purchase of uniforms from GALLS Inc as presented by staff by,--- Michael Charles second by David Gri faith . Approved 4-0 John Price Absent J. Consideration and possible action to approve the purchase of emergency medical supplies from Life Assist Inc. using the Buy Board Contract #610-20 at a total cost not to exceed $90,000.00 for the fiscal year 2021-2022 — Clay Shell, Assistant Fire Chief Chief Shell presented the types of supplies they would be purchase and explained they will still be within budget. Motion to recommend to the City Council the approval of the purchase of uniforms from GALLS Incas presented by staff by 7ovid Grifi`ith ,second by Michael Charles. Approved 4-0John Price Absent Motion to recommend to the City Council the acceptance of the Annual Comprehensive Financial Report and the independent audit as presented by staff by Kevin Pitts second by Tommy Gonzalez Approved 5-0 Me( evin Pitt Board C ` it David Griffith Board Secretary Date Date 1