HomeMy WebLinkAboutMinutes_GTEC_10.15.2003Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 15, 2003
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , October 15, 2003.
Board Members Present:
Henry Carr, Bill Masterson, Gabe Sansing, Doug Smith, Jack Noble, Ken Evans, Mary Louise Poquette
Board Members Absent:
NONE
Staff Present:
Jim Briggs, Paul Brandenburg, Laura Wilkins, Mark Miller, Leticia Zavala, John Aldridge , Terri
Calhoun, Rachel Osgood, Ed Polasek, Amelia Sondgeroth
OTHERS PRESENT: John Kirby - Council Member, David Patrick - Roming, Parker & Kasberg, Perry
Steger - Steger & Bizzell Engineering
Minutes
Regular Meeting
Called to Order at 02:00 PM President Jack Noble presiding
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
Board to Recess Regular Session to Convene Executive Session:
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Discussion on whether an Executive Session is necessary. Smith and Evans stated that since Council
had moved to approve last evening that no Executive Session should be necessary
EXECUTIVE SESSION: Call to Order
Section 551.072 Deliberations about Real Property
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or to take action on a "deliberation on real
property" of the Transportation Services Department as provided under Section
551.072.
A.Discussion and possible action regarding acquisition of property for Innerloop NE.
Jim Briggs and Trish Carls
DISCUSSION ON TAPE
Executive Session to Adjourn:
Regular Session to Reconvene:
REGULAR SESSION: Call to Order
Action from Executive SessionAction from Executive SessionAction from Executive SessionAction from Executive Session::::
B.Resolution declaring public necessity to acquire 0.0411 acres of land owned by
Joe J. Higginbotham & wife, Vicci L. Higginbotham, by negotiation and/or condemnation
for the construction of the Georgetown Innerloop NE from CR 151 to Austin Avenue at the
Lakeway Drive overpass. Jim Briggs and Trish Carls
Motion by Smith, second by Evans to proceed with acquisition of the afore mentioned property.
- Approved 5-2 (Masterson and Carr opposed)
C.Consideration and possible action to approve the amended minutes of the regular meeting held
August 20, 2003 and the minutes of the regular meeting held September 17, 2003.
Paul Brandenburg
DISCUSSION: August 20th Item C - Masterson stated that he believed he had said "we cannot
build one foot of sidewalk" - not one sidewalk.
ACTION: Motion by Carr, second by Sansing to approve the minutes (as amended) of
August 20, 2003. Approved 7-0
Motion by Sansing, second by Evans to approve the minutes of September 17, 2003
Approved 7-0
D.Discussion and possible action related to the Construction progress report and timelines
(including but not limited to items listed). Joel Weaver
DISCUSSION: Aldridge presented report in Weaver's absence. Briggs explained where we
will have the Rivery Bridge dedication ceremony on November 19th - invitations to go out soon.
Questions about public meetings on the Hwy 29 project. Masterson asked about the route and
the information gathered by Bizzell. Answered by Briggs that we will use Bizzell's information
to determine final route. Bizzell's previous design was from Leander Road to SH 29. Final
report due in December, 2003
ACTION: NONE
E.Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for September, 2003. Leticia Zavala
DISCUSSION: Zavala explained that revenues are better than expected due to Home Depot
and Super Walmart sales. Smith asked if it is possible to know the revenues gained from
individual stores? Answered by Zavala that we can use for planning purposes but it is
proprietary and cannot be public. Smith asked if they could receive this info in executive
session - answered by Zavala yes we could do it in executive session. Masterson asked
about estimated revenues - legislature passed ability to go back and determine how we
really are doing. Can we service our debt with these revenues? Would like to know.
Zavala will let Rundell know and see what can be done.
ACTION: NONE
F.Review and update on Overall Transportation Plan project schedule, report outline and
functional classification system. Ed Polasek
DISCUSSION: Polasek explained the item. Public hearings next week. Three different
scenarios based on CAMPO model. Workshops to be held with the Board and also another
workshop with the Planning and Zoning Commission. Polasek showed cross-sections.
Evans - confusion about ROW - new superintendent of TxDOT - asking for 200 feet of ROW
on West Hwy 29. What about on the East side? Polasek stated that we want to put the
traffic on the loop/bypass to preserve downtown. Briggs explained that Planning staff at
TxDOT is saying the road will be 6 lanes through town - that is the plan currently in their
model (however, 6 lanes through town can be avoided with the loop) But they are open
minded to other options to hopefully allow utilities to be under pavement in certain cases,
etc. Wants to take traffic going through town around on the bypass - local traffic will use
the current 29. Wilbur-Smith was using a "rule of thumb" of 300 feet of ROW.
Polasek explained an alternative that would go around the neighborhoods to avoid having
subdivisions right next to a big road.
Sansing stated that we should have 60 foot ROWs as 50 is too narrow. Poquette agrees
that narrow road way is hazard more than the wider ROWs. Sondgeroth - sidewalks on both
sides for more narrow areas required in new UDC.
ACTION: NONE
G.Board recommendation to approve a contract with Steger & Bizzell Engineering, Inc. to provide
engineering services to the City of Georgetown related to the Inner Loop road section between
County Road 151 and Business IH-35 at the Lakeway overpass. Mark Miller and Jim Briggs
DISCUSSION: Miller explained the item and what is planned on the Inner Loop between
CR 151 and IH-35. Getting one engineer to do all the engineering would be quicker and more
uniform. Sansing asked if the "jug handle" had been reassigned from original position.
Miller answered that it has been moved slightly to clean up the area and leave the seller with a
legal lot. Carr asked what the property is to the south - answered Ferguson Plumbing and then
a landscaping company. Will be right-in - right-out into the Industrial Park - with alternate
route out of the Industrial Park. Carr asked if the business owners had been informed of what
is going to happen - Briggs answered - no - business owners to the south have been shared
this information - but that TxDOT will dictate the route and the business park will not have
options regarding the roadway.
ACTION: Motion by Evans, second by Sansing to approve the contract with Steger and Bizzell
for engineering for the Inner Loop road section between CR 151 and Business IH-35 at the
Lakeway Overpass. Approved 7-0
H.Consideration and possible recommendation to award a contract to construct Phase One
Sidewalk Improvements. Mark Miller and Jim Briggs
DISCUSSION: Miller explained the item. Bids were taken this morning - low bid was $376,128.00.
$75,000.00 will be added to go into the Park. This will leave $25,000 for irrigation systems, etc.
Evans asked if we had any problems with the next low bid when the others were higher.
Several of the others have a large portion of lease equipment figured into their bids - but these
two
bidders each own their own equipment. Carr asked what kind of bid this is. Aldridge stated it is
a unit bid price - but we have to stay within the total bid total. Briggs explained how the bid would
work. These will be 5 foot wide sidewalks.
ACTION: Motion by Sansing, second by Masterson to award the bid in the amount of $376,128
and a project budget of $475,000 to H. Deck construction Company. Approved 7-0.
Motion by Evans, Second by Sansing to adjourn the meeting. Approved 7-0 Meeting adjourned
at 2:59 p.m
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary