The URL can be used to link to this page

Home My WebLink AboutMinutes_GTEC_07.16.2003Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 16, 2003 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 16, 2003. Board Members Present: Jack Noble, Henry Carr, Mary Louise Poquette, Ken Evans, Doug Smith, Bill Masterson Board Members Absent: Gabe Sansing Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Laurie Brewer, Ed Polasek, Amelia Sondgeroth, Laura Wilkins, John Aldridge , Joel Weaver, Mark Miller, Terri Calhoun, Mike Stasny, Rachel Osgood, Others Present: Jim Brown – Resident Minutes Regular Meeting Meeting called to order at 2:01 p.m. by Jack Noble REGULAR SESSION: Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Discussion and possible action to approve the revised minutes of the meeting held on May 22, 2003; the minutes from the Regular meeting held on June 10, 2003, and the minutes from the Regular meeting held June 18, 2003. Paul Brandenburg DISCUSSION: Correct spelling of Mr. Sneed’s name to SNEAD. Item “I” of May 22. NorthEAST Inner Loop. Item “J” road currently meets warrants once it goes in. – Clarification that it WILL MEET warrants when it goes in. Item “L” – quote from Poquette – she will re-word. May 22 minutes to be revised and approved at the August 19, 2003 meeting. June 18 item B – put the vote count. Item E where the project connector is on the list. Poquette asked why the connector between Highway 29 did not appear on list. Poquette will re-word what she meant. ACTION: Motion by Noble, second by Smith to approve the minutes from the meetings of June 10th as is - and June 18th as amended. Approved 6-0 (Sansing absent) B.Presentation of the June 30, 2003 Georgetown Transportation Enhancement Corporation (GTEC) monthly financial report. - Micki Rundell DISCUSSION: Rundell explained the item ACTION: NONE C.Discussion and possible action regarding the approval of an inter-local operating contract between the City of Georgetown and GTEC for the 2003/04 fiscal year. Micki Rundell DISCUSSION: Rundell explained the item. ACTION: Motion by Smith, second by Evans to approve the inter-local operating contract between the City of Georgetown and GTEC for the 2003/2004 fiscal year. Approved 5-1 (Masterson opposed, Sansing absent) ADDITIONAL DISCUSSION prior to the vote: Carr asked if we are we satisfied that we need the staff help. Answered by Rundell that the numbers are based upon the staff time that has been spent previously and the number of projects anticipated for next year. Carr asked if we are we trying to do too much detail and asking too much of staff? Answered by Evans and Smith that they don’t think so – but deferred the question to Briggs. Answered by Briggs that in the early stages this much detail is fairly common to spend this much time – but as things level out, that the board could meet maybe two to four times per year rather than monthly. Board is more of a financing Board rather than day to day detail – but as Noble pointed out, currently the Board is involved in policy, strategy and finance. Rundell says the resources in this example have been scaled down from what was actually used last year – as we assume we will not have to spend as much time/resources as last year and is a best-guess estimate. Brandenburg stated that he feels comfortable with the numbers provided. D.Discussion and possible action regarding the review of GTEC five-year budget, financial forecasts and overall debt capacity for the proposed TIP. Micki Rundell DISCUSSION: Rundell explained the item. Question from Poquette about the #’s on Wolf Ranch. Answered by Rundell that bonds will be covered by revenues from Wolf Ranch. Question from Carr about estimated revenues from Target and estimated projects. Answered by Rundell that we can pull up the spreadsheet and add items in and do “What If” scenarios. Wolf Ranch revenues are currently on the plan for 2006. Polasek presented the latest update to the TIP. Question from Noble about the difference between the two documents. One is project list with cost estimates –the other is the project ranking in order of priority. Per Rundell - we will have to incorporate a project justification with each one. Smith asked who approves these projects as appropriate for 4B. Answered by Brewer and Rundell that the Attorney General’s office approves. Carr asked if staff is comfortable with the list as is – answered yes by Polasek. Carr asked if the list is consistent with funds? Polasek stated believes they are consistent with the funds – but as more info is available – that projects may be adjusted to be in-line with funding. Rundell stated that legislative changes affect what projects will be allowed as appropriate for 4B funding. 4B must identify a economic benefit for each project – which tightens use of funds. Masterson asked about sidewalks. Sidewalks are not a part of the TIP. Carr would like to see sidewalks put on the list to at least consider so it does not disappear. Briggs stated that the sidewalks are still out there – but that this list is to address roads only at this time – but that we do still intend to implement the sidewalk plan. Jim Brown talked about the loose interpretation from the Attorney General’s office and that we should ask them for clarification. Brandenburg mentioned - Intersection of Williams and IH-35- Board should maybe consider putting this project on the list as it is definitely economic development. Poquette had question on item 6 and 7 – heard that they are not needed until TxDOT does the widening. Briggs answered - That is correct – but once the City enters into an agreement – we have to have the funds available to pay our share. Per Rundell - we will add the Chuckwagon project for 03-04. Question about 04/05 projects – Northeast Innerloop/Lakeway – bond fund? Sondgeroth reminded the Board that even though projects are on the list that developer is still required to pay their fair share. General discussion on the various projects. Carr asked that guesstimates or projected costs be placed in the blank spots to give the Board an idea of how big the project may be so that they will know that they will have to address it in the future. ACTION: Motion by Smith, second by Carr to adopt the draft TIP and direct staff to bring back the final document at the next Board Meeting. Approved 6-0 (Sansing absent) E.Consideration and possible action to set a date for a public hearing related to the 2002/2003 Transportation Improvement Plan. - Jim Briggs DISCUSSION: Schedule and dates discussed. Carr would like to see the final version prior to going into public hearing. Brandenburg suggested special GTEC meeting to cover just the final TIP. Wednesday August 6th 2:00 was decided for the Special GTEC meeting. Public hearing to be held at the next regular meeting August 19, 2003. ACTION: NONE F.Discussion and possible direction to staff regarding maps for GTEC. Jack Noble DISCUSSION: Poquette requested a good base map that includes the entire ETJ and the basic info that would be used for meetings including topography, existing roads and proposed roads. Briggs said staff would produce the map if the board will let us know what they want to have on it. Poquette will work with the staff to determine what to produce. ACTION: NONE G.Discussion and possible action regarding the construction progress report: (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver presented the update on the projects in progress. ACTION: NONE MOTION TO ADJOURN: Motion by Smith, second by Masterson to adjourn the meeting. Approved 6-0 (Sansing absent). Meeting adjourned at 3:46 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary